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Home My WebLink AboutApproved Documents - 12/31/2018 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Housing Authority Department to expend $ 2,286.00 plus est.shipping costs of $ 0.00 to pay for or purchase #3 Thermal Solutions Boiler Repairs for Ridgeway Towers This purchase or expenditure is being made because: We must have the ability to run all 3 boilers at the same time if the weather is very cold. Currently, this boiler is non-working. Vendor selected for this purchase: WBC Mechanical, Inc. FX Bids or written quotes were taken on this purchase, as follows: WBC Mechanical, Inc. $2,286.00 Young Plumbing & Heating Co $3,663.00 F] Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es) as appropriate to describe the funding for this expense: 7 General Fund F-I Road Use Tax EJ Sewer F� Sanitation Bonds Fx] Federallother grants F� Other(specify) This expenditure is to be coded to the following budget line-item: 283-13-5451-1382 13CAP.FY18 (Fund-Department- ctivity-Account Number) (Project Code) 06?in which the budgeted amount is $ 8$ `L�0 g J �DLW and the current available balance is $ 14433.0& Respectfully submitted, fit & 1l,_Sgj_0i :zitlr.t (Signature Dept.Head or Designee) t 0 tC (Signature Finance Dept. Review) Date K%shared goodiesvorms\Expenditure Pre-Authanzation.xis(Mar 2010) ihoG MEG-HANICAL PROPOSALBY WBC MECHANICAL, INC. 1801 FALLS AVENUE WATERLOO, IOWA 50701 (319)233-6101 OR(800)495-6461 FAX(319)233-6102 SUBMITTED TO: WATERLOO HOUSING AUTHORITY DATE: 12/12/18 ATTENTION: JULIE DAWSON PHONE: 319-233-0201 ADDRESS: 620 MULBERRY ST#102 PROPOSAL#DR121218WHA WATERLOO, IA 50703 LOCATION: RIDGEWAY TOWERS SUBJECT OR JOB NAME: #3 THERMAL SOLUTIONS BOILER REPAIRS WBC Mechanical, Inc.does hereby submit specifications and estimates to furnish all labor, materials,trucks,tools, and equipment to: • Remove and replace on/off switch, airflow switch and tubing. • Remove boiler circulating pump and replace motor and bearing pump assembly. QUOTE SPECIFIC NOTES: • No insulation is included in this quote. • Any delays not caused by WBC maybe billed additionally. • Work to be completed during normal business hours (M-F 7:00 a.m. —3:45 pan.). • Down payment must be received prior to ordering materials or scheduling work. NO.2 of 3 PAGES PROPOSAL#DR121218WHA GENERAL NOTES(APPLIED IF APPLICABLE TO THE WORK PROPOSED): Bid does not Include Inspection fees. if applicable,fees will be added. * Sid does not include city registration fees. If applicable,fees will be added. * Bid does not include freight unless stated. * Bid does not include cleaning of excessive loose scale deposits. Excessive is defined as more than one 2-1/2 gallon pall. * This proposal does not include any repairs for concealed defects that were not detected and addressed prior to beginning the project. Any extra work will be performed only after an additional cost is agreed to by the owner and the contractor. * No asbestos removal or re-insulating is included. * The contractor shall make an operating test of the system and relating equipment. * All electricity or fuel necessary for use in testing and adjusting for the operation period will be supplied by the owner. THE ABOVE ARE APPLIED iF APPLICABLE TO THE WORK PROPOSED GUARANTEE: The Contractor shall repair any defects in their work that may develop due to faulty workmanship by the Contractor for a period of one (1)year following acceptance of the completed work. This warranty is limited to only the repair of the defect In the Contractor's work. Replacement of parts and equipment that are faulty will be limited to the warranty provided by the equipment manufacturer. QUALITY ASSURANCE: A) Contractor shall use only skilled workmen who are experienced with materials and methods associated with the type of work quoted. B) All materials and methods of this project shall comply with the following:ASHRAE Handbook, Underwriters,State of Iowa Codes,CSD-1 Code, ASME and National Board. C) Contractor shall use all means necessary to protect materials before and during installation and complete all repairs or replacements in the event of damage. NO.3 of 3 PAGES PROPOSAL#DR121218WHA WE PROPOSE HEREBY TO FURNISH LABOR AND MATERIALS—COMPLETE IN ACCORDANCE WITH ABOVE SPECIFICATIONS, FOR THE SUM OF$2,286.00. TWO THOUSAND TWO HUNDRED EIGHTY-SIX DOLLARS&00/100 PULS TAX IF APPLICABLE TERMS: 50% DOWN PAYMENT PROGRESSIVE PAYMENTS BECAUSE OF THE VOLATILITY OF STEEL PRICES,IFANY MATERIAL iS SUBJECT TO A SURCHARGE BY THE SHIP DATE, THE SURCHARGE WILL BE PASSED ON TO THE CUSTOMER AT COST. TERMS: NET 30 DAYS AUTHORIZED SIGNATURE David Rom6n NOTE: THIS PROPOSAL MAY BE WITHDRAWN BY US IF NOT ACCEPTED WITHIN---10---- DAYS. *The required down payment must be paid in full before any material is ordered for the Job. *Any work or service performed prior to this quote is NOT included unless specifically stated. All material is guaranteed to be as specified. All work to be completed in a workmanlike manner per standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above this estimate. All agreements are contingent upon strikes,accidents or delays beyond our control. Owner will carry fire,tornado and other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance, ACCEPTANCE OF PROPOSAL—The above prices,specifications and conditions are satisfactory and are hereby accepted. WBC Mechanical is authorized to do the work as specified. Payment will be completed as outlined above. DATE OF ACCEPTANCE: COMPANY: BY: PLEASE SIGN AND RETURN ONE COPY TO US IF THIS PROPOSAL IS ACCEPTED Young PLUMBING & HEATING CO. Mechanical Contractors December 7,2018 Ridgeway Towers 225 W Ridgeway Avenue Waterloo,Iowa 50701 We propose the following: i. On/Off Switch 2. Airflow Switch g. FLEX 4. Blower Motor 5. Bearing and Pump Assembly 6. Labor • INCLUDED 7• 8. Clarification: This is a budget number based on past experience of what is typical to replace and repair a boiler with similar issues. Because we did not diagnose the issues nor disassemble the boiler,we are at a disadvantage and cannot with confidence ensure that the listed steps,parts,and price will result in an operating boiler. We will continue to work with you on a time and material basis to correct whatever other issues arise. TotalPrice........................................................................................................$3663.00 Sincerely, Lindsey Nissen Service Department Director Young Plumbing&Heating Co. X750 South Hackett Road Waterloo,Iowa 50704 Phone(319)234-4411 P 0 Box 1077 Fax(319)2344540