HomeMy WebLinkAbout06.21.2021 finance committee minutes FINANCE COMMITTEE
June 21, 2021
5:10 p.m.
Harold E. Getty Council Chambers
Members present: Vice Chairperson Pat Morrissey, Margaret Klein, and Chairperson Sharon Juon.
160120 - Morrissey/Klein
that the Agenda, as proposed,be approved. Voice vote -Ayes: Three. Motion carried.
160121 - Morrissey/Klein
that the Minutes of June 7,2021,as proposed,be approved. Voice vote-Ayes: Three. Motion
carried.
160122 - Klein/Morrissey
that the request for the following travel requests, be approved. Voice vote - Ayes: Three.
Motion carried.
Travel Requests
Name & Title of Amount
Personnel Class/Meeting Destination Date(s) not to
Exceed
Kelly Martin, Healthy Homes Children's June 22-24, $500.00
Rehabilitation Principles and Mercy Kansas 2021
Specialist Environmental City-virtual
Assessment Training training.
Jeremiah Luck, Digital Full Print Lee's August 23- $1,374.00
Equipment Commercial Workshop + Summit, MO 25, 2021
Operator Color Change
Introduction
160123 - Morrissey/Klein
that the request for the following pre-authorizations to expend over $2,500.00, be approved.
Voice vote -Ayes: Three. Motion carried.
Pre-Authorizations to Expend over$2,500.00
Dept. Amount+Est. Expenditure
Airport $8,626.00 Extended service agreement for Tiba parking system at
Waterloo Regional Airport for FY-22.
Airport $14,130.00 Repair damages to NW parking entrance and replace
hydrant knocked out by auto accident.
Building $3,975.00 Emergency repair of pool heater at Gates Pool.
Maintenance
Finance $2,500.00 Initial annual subscription to DebtBook software that will
be used to track the city's debt and lease obligations.
Leisure Services $7,258.00 Preventive maintenance procedures to the ammonia ice
system at Young Arena.
Leisure Services NTE Purchase of 150 tons of USGA#2 top dressing sand for
$6,200.00 golf courses, including greens.
Leisure Services $6,220.00 Installation and first annual fee for new
registration/membership software to be used by
Sportsplex, Sports, Young Arena, Leisure Services, Center
for the Arts.
Finance Committee
June 21, 2021
Page 2
Leisure Services NTE Emergency repair of HVAC cooling unit at Riverfront
$7,500.00 Stadium.
MIS Department NTE Desks and furniture for Technology Services offices.
$11,000.00
MIS Department $3,951.00 Dell N3224P-ON network switch for Fire Station 2.
Sanitation $17,598.70 Utility Vehicle - approved 5/17/21 thru vendor Black
Department Hawk Rental -resubmitted with BobCat as vendor
urchased thru Black Hawk Rental.
Sanitation $22,008.81 (7) Axis Bullet Cameras with Vari Focal Lens and(2)
Department Axis 5 Mega IP Dome Cameras with WDR and IR-
installation, license, hardware and software support.
Sewer $5,540.91 Repair costs for wire rope on Shaw Box Crane.
Sewer $6,385.38 + Pump rental for maintenance on air diffusers in aeration
$697.48 S/H basins.
Sewer $3,498.00+ (1) 275 gallon tote of ST-2520 chemical.
$515.26 S/H
Sewer $34,250.00+ Diffuser Sock replacement.
$900.00 S/H
Street Department $8,420.00+ (2) Solar Arrow Boards -Amount approved on 5/17/2021
$900.00 S/H -wrong vendor approved- should be United Rental -
Waterloo, IA.
Street Department $6,323.24+ Drive SPRO, rollers and idlers for Skidsteer.
$300.00 S/H
Traffic Operations $24,263.25 + (4) 275 gallon totes of White Fast Dry and(7) 275 gallon
$200.00 S/H totes of Yellow Fast Dry Traffic Paint in the amount of
$22,316.25 previously approved on 2/15/2021. IDOT
approved increase because of cost of materials increased
durin theprocess.
Waste $11,654.40+ To correct shipping charges for(2) ITB Pro-Series Steel
Management $1,200.00 S/H Dump Bodies for Trucks - #143A0I. (Previously approved
on 4/5/2021).
Waste $12,931.20+ To correct shipping charges on(2) KNAPHEIDE MODEL
Management $1,200 S/H 682 Service Bodies for Trucks - #141317 and#141318.
(Previously approved on 4/5/2021).
Waste $35,197.40+ (2) Utility Vehicles -purchase approved by finance on
Management $200.00 S/H 4/5/2021 -resubmitting as UTVs were purchased and
invoiced from Bobcat thru Black Hawk Rental to receive
government discount.
Waste $4,556.65 + (1) 7L3Z 6006 DARM rebuilt engine with core deposit.
Management $300.00 S/H
160124 - Klein/Morrissey
that the project budget for Emergency Housing Vouchers funded through the American Rescue
Plan, in the amount of$156,788, as submitted by the Housing Authority, be approved. Voice
vote -Ayes: Three. Motion carried.
160125 - Klein/Morrissey
that the Project Budget for the Guernsey Charitable Foundation"Gas N Go" award for$10,000
for school tours&bussing funds for the Youth Pavilion tours,as submitted by Cultural&Arts,
be approved. Voice vote -Ayes: Three. Motion carried.
160126 - Klein/Morrissey
that the project budget for the Memorial Hall Courbat Memorial, in the amount of$2,000,
funded with donations from family and friends of Marcia Courbat, be approved. Voice vote -
Ayes: Three. Motion carried.
Finance Committee
June 21, 2021
Page 3
160127 - Klein/Morrissey
that the project budget to pay for tree grate replacement funded with damage claims in the
amount of$2,423, as submitted by Leisure Services,be approved. Voice vote -Ayes: Three.
Motion carried.
160128 - Klein/Morrissey
that the project budget in the amount of$25,500.59 to hold the Mayor's More Than Basketball
League for a second season,as submitted by Leisure Services,be approved. Voice vote-Ayes:
Three. Motion carried.
160129 - Klein/Morrissey
that the following budgets for the FY21 Sub Recipients of the CDBG and HOME funds
allocated by the City of Waterloo Community Development Office in the amount of$325,201,
as submitted by Community Development, be approved. Voice vote - Ayes: Three. Motion
carried.
160130 - Juon/Morrissey
that Bills Payment, as contained in Accounts Payable Invoice Report, dated June 14, 2021, in
the amount of$2,823,674.37 and June 21, 2021, in the amount$12,723,858.00, be received,
placed on file and approved and forwarded to the full council for approval. Voice vote -
Ayes: Three. Motion carried.
160131 - Klein/Morrissey
that the meeting be adjourned at 5:21 p.m. Voice vote -Ayes: Three. Motion carried.
Kelley �elchle
Kelley Felchle
City Clerk