HomeMy WebLinkAboutCouncil Packet - 7/19/2021 THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA,
REGULAR SESSION TO BE HELD AT
Harold E. Getty Council Chambers
Monday, July 19, 2021
5:30 PM
CITYOF WATERLOO
GOALS
1. Support the creation of new,livable wage jobs through a balanced economic development approach
of assisting existing businesses,fostering start-ups,attracting new employers and cultivating an
adequate workforce.
2. Implement a Community Policing strategy that creates a safe environment in Waterloo.
3. Reduce the City's property tax levies through a responsible balance of cost reduction in City
operations and increases in taxable property valuations to ensure that Waterloo is a competitive,
affordable,and livable city.
4. Enhance the image of Waterloo and the City to residents and businesses inside and outside of the
community.
GENERAL RULES FOR PUBLIC PARTICIPATION REGULAR SESSION AGENDA
A Iowa Code Chapter 21 gives the public the right to attend council meetings,but it does not require cities to allow public
participation except during public hearings.The public is required to follow the rules listed in this article when speaking during
any meeting of the city council
a At the presiding officer's discretion,individuals may address the presiding officer by stepping to the podium,and after
recognition by the presiding officer,shall state their name,address and group affiliation,if appropriate,and speak clearly into the
microphone.
C. Comments shall be germane and refrain from personal,impertinent,or slanderous remarks.
D. Cell phones and electronic devices shall be set to silent prior to the start of the meeting.
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RULES FOR PUBLIC COMMENT SECTION OF THE AGENDA
A. Individuals shall speak one (1) time on only one (1) issue for a maximum of five (5) minutes only if
they have registered with the city clerk's office no later than 4:00 p.m. on the day of the council meeting.
Individuals who have not registered shall not be permitted to speak during the public comment portion of
the agenda. Individuals shall only speak on matters not listed on the regular session agenda for that date.
Any matter presented shall be directed to the presiding officer and addressed, if necessary, after the
meeting.;Individuals may call the city clerk's office at 319-291-4323 or email clerks@waterloo-ia.org.
B. Council members may speak during public comment portion of the agenda after the public has finished
speaking
C. City staff shall not be required to provide an immediate answer to a matter presented during a council
meeting unless it specifically pertains to an item on the agenda
RULES FOR PUBLIC COMMENT DURING PUBLIC HEARINGS
Individuals may speak during the public comment portion of a scheduled public hearing for a maximum of
three (3) minutes or may submit written comments to the city clerk by 4:00 p.m. on the day of the public
hearing. Groups of citizens with similar viewpoints are encouraged to select a representative to share the
viewpoint of the group.
RULES FOR PUBLIC COMMENT DURING AGENDA ITEMS
At the discretion of the presiding officer,individuals may speak for a maximum of three (3)minutes when
the council discusses agenda items. This section does not apply to businesses or parties directly involved
in agenda items.
Roll Call.
Prayer or Moment of Silence
Pledge of Allegiance
Kelley Felchle, City Clerk
Agenda, as proposed or amended.
Minutes of July 6, 2021, Regular Session, as proposed.
Recognition of Carey Myers for 40 years of service.
PUBLIC COMMENTS
Iowa Code Chapter 21 gives the public the right to attend council meetings but it does not
require cities to allow public participation except during public hearings. The City of
Waterloo encourages the public to participate during the Oral Presentations by following the
rules listed on the front of the agenda.
1. Consent Agenda:
(The following items will be acted upon by voice vote on a single motion without separate
discussion, unless someone from the council or public requests that a specific item be
considered separately.)
A. Resolution to approve the following:
1. Bills Payment, Finance Committee Invoice Summary Report, a copy of which is on file in
the office of the City Clerk.
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2. Resolution approving Variance to Noise Ordinance request from Krystal Madlock on
behalf of Antioch Baptist Church, in conjunction with the Antioch Baptist Church Block
Party, to be held at 426 Sumner Street on August 14, 2021, from 2:00 p.m. - 6:00 p.m.,
including food, games and music and the use of a PA system.
Submitted By: Corbin Payne, Police Lieutenant
3. Resolution approving Variance to Noise Ordinance request from Roger Robinson on
behalf of Celebration Church, in conjunction with the Celebration Community Outreach,
to be held at Lincoln Park on July 24, 2021, from 11:00 a.m. - 2:00 p.m., including a live
band and the use of a PA system.
Submitted By: Corbin Payne, Police Lieutenant
4. Resolution approving Variance to Noise Ordinance request from Lewis Eifert in
conjunction with the Hall Avenue Block Party, to be held at 735 Hall Avenue on July 24,
2021, from 5:00 p.m. - 9:00 p.m., including live music and the use of a PA system.
Submitted By: Corbin Payne, Police Lieutenant
5. Resolution approving Variance to Noise Ordinance request from Purvis Williams in
conjunction with the Summer Soul Classic Meet and Greet event, to be held at Sullivan
Park on July 23, 2021, from 4:00 p.m. - 9:00 p.m., and Ferguson Field on July 24, 2021
from 10:00 a.m. - 6:00 p.m., to include a Drumline and Dance Team Battle.
Submitted By: Corbin Payne, Police Lieutenant
6. Resolution approving request of Joseph M. Heinen II for a waiver for a concrete
driveway, located at 2187 Grand Boulevard, and authorize the construction of a concrete
driveway and placing a driveway or sidewalk on city right-of-way on an unimproved street.
Submitted By: Jamie Knutson, PE, City Engineer
7. Resolution accepting a grant from the U.S. Department of Transportation and the Federal
Aviation Administration, Grant No. 3-19-0094, in the amount of$20,135, for the Waterloo
Regional Airport, and authorizing the Mayor and City Attorney to execute said documents.
Submitted By: Keith Kaspari,Airport Director
8. Resolution accepting a grant from the U.S. Department of Transportation and the Federal
Aviation Administration, Grant No. 3-19-0094, in the amount of $1,115,838, for the
Waterloo Regional Airport, and authorizing the Mayor and City Attorney to execute said
documents.
Submitted By: Keith Kaspari,Airport Director
9. Resolution approving the final acceptance of work performed, and the payment of final
project retainage in the amount of$5,206.92 to Woodruff Construction of Waterloo, Iowa,
for the work performed to Hangar No:4 at the Waterloo Regional Airport, via Iowa DOT
Project No. 9-I-200ALO200 and Iowa DOT Contract No. 21613, and authorizing the
Airport Director to execute said documents.
Submitted By: Keith Kaspari,Airport Director
10. Resolution setting date of public hearing as August 2, 2021 to authorize the sale and
conveyance of City owned property, in the amount of $1,580, for property located
west of 410 Adams Street, to Houston Simmons III, and authorizing the City Clerk to
publish notice.
Submitted By:Noel Anderson, Community Planning and Development Director
11. Resolution setting date of public hearing as August 2, 2021, to approve a Business
Property Lease with Friends of Faith Retirement Homes, Inc., for the use of property
located east of 527 Park Lane, with a term ending December 31, 2096 in the amount of
$10, and instruct the City Clerk to publish notice.
Submitted By:Noel Anderson, Community Planning and Development Director
12. Resolution approving Completion of Project and Acceptance of Work for work performed
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by Community Electric, Inc., of Waterloo, Iowa, in the amount of $128,053.50, in
conjunction with the electrical repair at Riverfront Stadium.
Submitted By: Travis Nichols, Facilities/Project Manager
13. Resolution approving a Project Agreement with the Waterloo Development Corporation,
in an amount not to exceed $29,950, in conjunction with a Feasibility Study for a sports
and recreation facility, and authorizing the Mayor and City Clerk to execute said
document.
Submitted By: Michelle Weidner, Chief Financial Officer
14. Resolution approving a Project Agreement with the Waterloo Development
Corporation, in an amount not to exceed $44,900, in conjunction with the design of
enhancements to the 4th Street Bridge, Cedar River Dam and surrounding area, and
authorizing the Mayor and City Clerk to execute said document.
Submitted By: Michelle Weidner, Chief Financial Officer
B. Motion to approve the following:
1. TRAVEL REQUESTS
a. Onazi Agbese and Ben Weber, Fire Fighter
Class/Meeting: Paramedic School, Summer Term 2021
Destination: Waterloo, IA
Dates: May 17-July 28, 2021
Amount not to exceed: $800.00
b. Officers Aitchison, Walter and Thomas
Class/Meeting: GTSB Conference (Governor's Traffic Safety)
Destination: Des Moines, IA
Dates:August 3-4, 2021
Amount not to exceed:$680.00
C. Officer Ryan Muhlenbruch
Class/Meeting: Basic SRO School
Destination: Altoona, Iowa
Dates: July 26-30, 2021
Amount not to exceed: $300.00
d. Inv. Eryn Hageman
Class/Meeting: Clandestine Grave and Surface Body Recovery
Destination: Cuba, MO
Dates: July 25-30, 2021
Amount not to exceed: $1,495.00
2. LIQUOR LICENSES
a. Chaser's Pub, 3005 University Avenue
Class: C Liquor w/Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 7/7/2022
b. Dad's Pub, 1106 La Porte Road
Class: C Liquor w/Outdoor Service
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Renewal Application Includes Sunday
Expiration Date: 6/30/2022
C. Kwik Stop 4, 515 Broadway Street
Class: B Wine/C Beer/E Liquor
Renewal Application Includes Sunday
Expiration Date: 5/7/2022
d. Locals Bar& Grill, 229 E. 4th Street
Class: C Liquor w/Outdoor Service
Renewal Application Includes Sunday
Expiration Date: 5/20/2022
e. Prime Mart, 508 Broadway Street
Class: B Wine/B Native Wine/C Beer/E Liquor
New Application Includes Sunday
Expiration Date: 6/30/2022
f. Prime Mart 3, 1008 La Porte Road
Class: B Wine/C Beer/E Liquor
Renewal Application Includes Sunday
Expiration Date: 6/12/2022
3. APPOINTMENTS
a. Laura Stammler
Board/Commission:Waterloo Convention and Visitors Bureau
Expiration Date: June 30, 2024
Re-Appointment
b. Carmen Miller
Board/Commission:Housing Authority Board
Expiration Date: July 19, 2023
New Appointment
C. Recommendation of appointment of Damian Fischels to the position of Safety
and Compliance Director in Public Works, effective August 9, 2021, pending
successful completion of pre-employment physical and drug screening.
Board/Commission:
Expiration Date:
4. Recommendation of appointment of Jacob Geller, from the current Civil Service List, to
the position of Natural Resources Technician in the Leisure Services Department,
effective August 9, 2021.
Submitted By: Paul Huting, Leisure Services Director
5. Recommendation of appointment of Oumie Ceesay, from the current Civil Service list, to
the position of Associate Engineer in the Engineering Department, effective on or about
August 2, 2021, pending successful completion of pre-employment physical and drug
screening.
Submitted By: Jamie Knutson, PE, City Engineer
6. Motion approving Change Order No. 1 with Community Electric, Inc., of Waterloo,
Iowa, for a total decrease of $3,446.50, in conjunction with the FY 2021 Riverfront
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Stadium Electrical Repair Project, and authorizing the Mayor to execute said document.
Submitted By: Travis Nichols, Facilities/Project Manager
7. Resolution Approving Change Order No. 3, with Woodruff Construction, LLC, of
Waterloo, Iowa, for a decrease of$1,859.75, in conjunction with deleted work in Hangar
No. 4 at the Waterloo Regional Airport, and authorizing the Mayor to execute said
documents.
Submitted By: Keith Kaspari,Airport Director
8. Motion approving Change Order No. 3 for Vieth Construction Corporation, of Cedar
Falls, Iowa, for a net increase of$24,215.30, in conjunction with the FY 2021 Highway
63 Enhancements from Washington Street to Parker Street, Contract No. 1029, and
authorizing the Mayor and City Clerk to execute said document.
Submitted By: Matt Schindel,Associate Engineer
9. Cigarette/Tobacco Permit New Application for Family Dollar #30944, 2206 Kimball
Avenue.
10. Cigarette/Tobacco Permit New Application for Family Dollar #21424, 1120 Franklin
Street.
11. Bonds.
PUBLIC HEARINGS
2. FY2022 One-Year Action Plan for CDBG and HOME Funds.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - Comments received are attached.
Motion to close hearing and receive and file oral and written comments and recommendation of
approval for the Waterloo Community Development Board.
Resolution approving proposed funding recommendations set forth by the Waterloo Community
Development Board, for the FY 2022 One-year Action Plan, for CDBG and HOME Program
Funds for the Waterloo/Cedar Falls Home Consortium.
Submitted By: Rudy D. Jones, Community Development Director
3. Waterloo Fire Rescue SCBA Platform Replacement Project.
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING -No comments on file.
Motion to close hearing and receive and file oral and written comments.
Motion to receive, file, and instruct City Clerk to read bids.
Resolution awarding bid to Sandry Fire Supply of DeWitt, Iowa, in the amount of$406,144.85,
in conjunction with the Waterloo Fire Rescue SCBA Platform Replacement Project.
Submitted By: Pat Treloar, Fire Chief
RESOLUTIONS
4. Resolution approving a Memorandum of Understanding with the Iowa Northland Regional
Council of Governments, in an amount not to exceed $1,500 ,for preparation of a REAP grant
application, to be used for Greenbelt Lake Improvements Project, Phase 2, and authorizing the
Mayor to execute said document.
Submitted By: Todd Derifield, Park Superintendent/City Forester
5. Resolution approving a Professional Services Agreement with AECOM of Waterloo, Iowa, in
an amount not to exceed $46,900, for SRF coordination and construction related services, in
conjunction with the Sanitary Sewer Improvements Phase IVA2 CIP Pipelining Project,
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Contract No. 1043, and authorizing the Mayor to execute said document.
Submitted By: Brian Bowman, Treatment Operations Supervisor
6. Resolution approving the FY 2022 Professional Services Agreement with GROW Cedar Valley,
in the amount of$28,500, with $56,500 in potential incentive funds, and authorizing the Mayor
and City Clerk to execute said document.
Submitted By:Noel Anderson, Community Planning and Development Director
7. Resolution approving a Professional Services Agreement with Ritland+Kuiper of Waterloo,
Iowa, in an amount not to exceed $44,900, in conjunction with landscape architectecture
services for the Waterloo River Lighting Project, and authorizing the mayor to execute said
document.
Submitted By:Noel Anderson, Community Planning and Development Director
8. Resolution approving a Temporary Easement Agreement with Friends of Faith Retirement
Homes, Inc., located east of 527 Park Lane, for the purpose of allowing Friends of Faith to
expand the storm water detention capacity of Bontrager Park, in conjunction with improvements
in the vicinity, and authorizing the Mayor and City Clerk to execute said document.
Submitted By:Noel Anderson, Community Planning and Development Director
9. Resolution approving City/State Funding Agreement with the Iowa Department of
Transportation RISE funding, in the amount of$1,723,952, in conjunction with the FY 2022
llth Street Bridge replacement RISE Project, Contract No. 1013, with City matching funds of
$950,000, and authorizing the Mayor and City Clerk to execute said document.
Submitted By:Noel Anderson, Community Planning and Development Director
10. Resolution approving Professional Services Agreement with Terracon Consultants, Inc., of
Cedar Falls, Iowa, in an amount not to exceed$37,900, in conjunction with the Hawthorne
Avenue Storm Sewer Pumping Station Relief Wells, and authorizing the Mayor to execute said
document.
Submitted By:Wayne Castle, PLS, PE,Associate Engineer
11. Resolution approving Addendum No. 6 to the Professional Services Agreement with Robinson
Engineering Company, of Independence, Iowa, originally executed July 30, 2018, in an amount
not to exceed $54,022.50, in conjunction with the Westdale Subdivision Swale Design, and
authorizing the Mayor to execute said document.
Submitted By:Wayne Castle, PLS, PE,Associate Engineer
12. Resolution approving award of Hotel/Motel Tax Council Discretionary Funds to the Waterloo
Municipal Concert Band in the amount of$20,000 for the 2021 summer season, the North End
Arts and Music Fest in the amount of $5,000 and the City of Waterloo Convention Center
Marketing project in the amount of$8,500.
Submitted By: Michelle Weidner, Chief Financial Officer
13. Resolution approving a Permanent Access Easement Agreement, in the amount of$1.00, with
the Estate of Ramona E. Rooff and the James L. Rooff Trust, for purposes of ingress and
egress at 305 Paper Mill Street, and authorizing the Mayor and City Clerk to execute said
document.
Submitted By: Martin Petersen, City Attorney
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ORDINANCES
14. An ordinance enacting a new Mobile Food Business License.
Motion to receive, file, consider, and pass for the first time an ordinance amending the City of
Waterloo Code of Ordinances by adding a new Article F, Mobile Food Business to Title 2,
Business and License Regulations, Chapter 4, Businesses Relating to Sales.
Motion to suspend the rules.
Motion to receive, file, consider and pass for the second and third times and adopt said
ordinance.
Submitted By: Kelley Felchle, City Clerk
15. An ordinance enacting a new Share Mobility Device License.
Motion to receive, file, consider and pass for the first time an ordinance amending the City of
Waterloo Code of Ordinances by adding a new Chapter 8, Shared Mobility Device License to
Title 3, Business and License Regulations.
Motion to suspend the rules.
Motion to receive, file and consider and pass for the second and third times and adopt said
ordinance.
Submitted By: Martin Petersen, City Attorney
ADJOURNMENT
Motion to adjourn.
Kelley Felchle
City Clerk
MEETINGS
2:45 p.m. Council Work Session, Harold E. Getty Council Chambers
4:45 p.m. Housing Authority Board, Harold E. Getty Council Chambers
5:10 p.m. Finance Committee, Harold E. Getty Council Chambers
PUBLIC INFORMATION
1. Communication from the Waterloo Police Department on the notice of the conclusion of
employment for Jody Stratton, Police Officer, effective June 8, 2021 with recommendation of
approval of payout of$24,200.20 for unused benefits.
2. Communication from the Waterloo Police Department on the notice of the conclusion of
employment for Jeffery Harrington, Police Officer, effective June 29, 2021 with
recommendation of approval of payout of$14,932.02 for unused benefits.
3. Communication from the Waterloo Police Department on the notice of the conclusion of
employment for Rhonda Weber, Police Officer, effective June 18, 2021 with recommendation
of approval of payout of$20,306.67 for unused benefits.
4. Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of
employment for Brian D. Stewart, 3 Year Firefighter, effective June 27, 2021 with
recommendation of approval of payout of$3,296.92 for unused benefits.
Page 8 of 272
CITY OF WATERLOO
Council Communication
Minutes of July 6, 2021, Regular Session, as proposed.
City Council Meeting: 7/19/2021
Prepared:
ATTACHMENTS:
Description Type
U Minutes of July 6, 2021 - Regular Session Backup Material
Submitted by: Submitted By:
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July 6, 2021
The Council of the City of Waterloo, Iowa, met in Regular Session at Harold E. Getty Council Chambers,
Waterloo, Iowa, at 5:30 p.m., on Tuesday, July 6, 2021. Mayor Quentin Hart in the Chair. Roll Call: Boesen,
Amos, Morrissey, Klein, Feuss, Grieder and Juon.
Prayer or Moment of Silence.
Pledge of Allegiance: Dave Boesen, At-Large Council Member
160178 - Juon/Grieder
that the Agenda,as amended on Public Hearing Item 3,striking"and refer bids to Waste Management Services
Department for review", and inserting,"Resolution approving award of bid to Municipal Pipe Tool CO.,LLC,
of Hudson Iowa, for the Base Bid SA 19 SRF ($803,304.95), Alternate No. 1 SA 19 SRF ($74,630.30),
Alternate No.2 SA 19 SRF ($93,624.00), Alternate No. 3 SA 14 Non-SRF ($99,008.60), Alternate No.4 SA
20 Non-SRF($40,251.50)and Alternate No. 5 SA 17 Non SRF($17,220.00)for a total cost of$1,128,039.35,
and approving the contract,bond and certificate of insurance, in conjunction with the FY2021 CIP Pipelining
Phase IVA2 Project, Contract No. 1043.", removing Resolution Item No. 11 in its entirety, and Resolution
Item No. 13, by striking the phrase, "and approving a Development Agreement" and replacing the words
"twenty-four(24)"with"forty-eight(48)", for the Regular Session on Tuesday, July 6, 0221, at 5:30 p.m.,be
accepted and approved. Voice vote-Ayes: Seven. Motion carried.
160179 - Juon/Grieder
that the Minutes, as proposed, for the Regular Session on Monday, June 21, 2021, at 5:30 p.m., be
accepted and approved. Voice vote-Ayes: Seven. Motion carried.
Proclamation declaring July 10, 2021 as Latino Heritage Day.
Swearing in of new Police Officer recruits.
PUBLIC COMMENTS
Kelley Felchle, City Clerk, read comments received via email from three citizens regarding
Fireworks. All three did not support personal use of fireworks.
Forest Dillavou, 1725 Huntington Road, commented that a few weeks ago there was an article in the
Waterloo Courier that a youth was found guilty of killing another youth in the community. He
shared that an officer was trying to give lifesaving support to someone who had been shot while
people around him were harassing him. That gave a big blow to the community. In another
community, an officer killed someone at a parade and the community had a protest about that. In
our community, people held a rally that city employees attended. He encouraged everyone to do
better.
Mrs. Klein commented that someone put fireworks debris in her mailbox; she had many phone calls
from citizens who have autistic children that were upset about having fireworks shot off in their
neighborhood.
Chief Joel Fitzgerald shared statistics on fireworks calls over the July 4th holiday.
Brock Weliver, Fire Marshall, explained that Waterloo Fire Rescue received 18 calls for service.
Those were primarily grass fires that were easily extinguished by tamping out the flame.
Council members discussed fireworks usage and calls for service with the Police Chief and Fire
Marshall.
Mr. Feuss shared that RAGBRAI is coming to town in three weeks. This Friday, there will be a
town hall Zoom at 3:00 followed by an information session at 4:00.
Mr. Morrissey commented that the recreation trail construction seems stalled around Conger Street
and questioned if it will pick up again and be completed by RAGBRAI. He shared a shout out to
Marty Petersen and all those involved for their work on the Ban the Box lawsuit as the Supreme
Court ruled in favor of the city and stripped out some of the language in part. He added that the
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July 6, 2021 Page 2
Racial Equity and Social Justice Toolkit needs to be passed. He asked to receive the number of
sidewalk squares that were sunken or not level.
Jamie Knutson, City Engineer, provided an update on construction and explained that he cannot
provide a specific count on sunken sidewalk panels versus broken panels as that information is
lumped together.
Mr. Grieder shared that volunteers are needed for RAGBRAI.
Mrs. Klein thanked the Supreme Court for upholding the Ban the Box initiative.
Mrs. Juon thanked Lauren Mork for her ongoing efforts to educate the local businesses on the
matter.
Mayor Hart thanked the council for their combined support and efforts.
160180 - Juon/Grieder
that the above oral comments be received and placed on file. Voice vote-Ayes: Seven. Motion
carried.
CONSENT AGENDA
160181 - Juon/Grieder
that the following items on the consent agenda be received,placed on file and approved:
a. Resolutions to approve the following:
1. Resolution approving Finance Committee Invoice Summary Report, dated June 28, 2021, in
the amount of$2,597,196.15 and July 6, 2021, in the amount $4,878,153.61, a copy of which
is on file in the City Clerk's office, together with recommendation of approval of the Finance
Committee.
Resolution adopted and upon approval by Mayor assigned No. 2021-457.
2. Resolution setting date of public hearing as July 19, 2021 to review the proposed funding
recommendations set forth by the Community Development Board for the FY 2022 One-
Year Action Plan, for the CDBG and HOME program funds, for the Waterloo/Cedar Falls
Consortium, and instruct the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2021-458.
3. Resolution setting date of bid opening as July 22, 2021 in conjunction with the Traffic
Control Room Remodel Project, Iowa DOT Project Number STP-U-8155(755)--70-07, and
instruct the City Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2021-459.
,
lowa, in the ametint of$164,000, in eef��efien with the Waterloo City Hall Chille
said ,a nt
6. Resolution approving award of bid to Lodge Construction, Inc., of Clarksville, Iowa, in the
amount of$267,244, and approving the contract, bonds and certificate of insurance, in
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July 6, 2021 Page 3
conjunction with the FY 2021 Westdale Bioswale, Contract No. 997, and authorizing the
Mayor and City Clerk to execute said documents.
Resolution adopted and upon approval by Mayor assigned No. 2021-460.
7. Resolution approving preliminary plans, specifications, form of contract, etc., setting date of
bid opening as July 22, 2021, and date of public hearing as August 2, 2021, in conjunction
with the FY 2020 Westdale Bioswale Landscaping, Contract No. 1048, and instruct the City
Clerk to publish notice.
Resolution adopted and upon approval by Mayor assigned No. 2021-461.
8. Resolution approving support for the submission of a Raise Grant Application to the U.S.
Department of Transportation for the La Porte Road/Hess Road Corridor Revitalization
Project, and authorizing the Mayor to execute said documents.
Resolution adopted and upon approval by Mayor assigned No. 2021-462.
9. Resolution approving a Project Agreement with the Waterloo Development Corporation, in
an amount not to exceed $8,825, in conjunction with a Feasibility Study for an Indoor
Competitive Swimming Facility, and authorizing the Mayor and City Clerk to execute said
document.
Resolution adopted and upon approval by Mayor assigned No. 2021-463.
10. Resolution approving Variance to Noise Ordinance request from Rev. Anthony J. Kruse, on
behalf of Blessed Sacrament Church, in conjunction with the Rock the Lot with John Angotti
event, to be held at 650 Stephan Avenue and surrounding streets, on July 17, 2021, from 6:00
p.m. - 8:30 p.m., including live music and the use of a PA system.
Resolution adopted and upon approval by Mayor assigned No. 2021-464.
b. Motion to approve the following:
1• Travel Requests
Name & Title Amount
of Personnel Class/Meeting Destination Date(s) not to
Exceed
a. LeAnn Even, Iowa League of Cities Coralville, September 15- $645.00
Deputy City Clerk Annual Conference IA 17, 2021
2• Approved Beer, Liquor, and Wine Applications
Name &Address of Business Class New or Expiration Includes
Renewal Date Sunda
a. The American Legion, 728 C Liquor w/Outdoor Renewal 6/14/2022 x
Commercial Street Service
b. Hy-Vee Gas#3, 1512 C Beer Renewal 8/26/2022 x
Flammang Drive
c. Iowa Irish Fest, 315 E. 5th B Beer w/Outdoor New 8/10/2021 x
Street Service
d. Kwik Star#722, 1214 C Beer Renewal 7/21/2022 x
Franklin Street
e. Kwik Star#723, 707 C Beer Renewal 7/21/2022 x
Broadway Street
f. Main Street Waterloo, C Beer w/Outdoor New 9/4/2021
Lincoln Park *5 Day* Service
g. Majestic Moon, 1955 Locke C Liquor w/Outdoor Renewal 4/30/2022 x
Avenue Service
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July 6, 2021 Page 4
h. Maple Lanes, 2608 C Liquor w/Outdoor New 5/31/2022 x
University Avenue Service
i. New Star, 1459 Ansborough E Liquor/B Wine/C Renewal 6/2/2022 x
Avenue Beer
j. Yesway Store#10022, 1976 C Beer/E Liquor Renewal 7/12/2022 x
Franklin Street
k. Yesway Store#10023, 117 B Wine/C Beer/E Renewal 7/13/2022 x
E. San Marnan Drive Liquor
3. Motion approving Change Order No. 1 with Boulder Contracting Inc. of Grundy Center, Iowa for a
total increase of $973.00, in conjunction with the FY2021 Greenbelt Lake Reap Grant Project,
Contract#1042 and authorizing the Mayor to execute said documents.
4. Motion approving Change Order No. 9 with WRH, Inc., of Amana, Iowa, for a net increase of$18,329
in conjunction with the Satellite Wet Well Rehabilitation Project, Contract No. 907, and authorizing
the Mayor to execute said document.
5. Recommendation of appointment of Taylor Mork, from the Civil Service List, to the position of Golf
Maintenance II,in the Leisure Services Department, effective July 7,2021, subject to pre-employment
physical and drug screening.
6. Recommendation of appointment of Matt Boquist to the position of Street Department Director,
effective July 7, 2021.
7. Bonds.
Roll call vote-Ayes: Seven. Motion carried.
160182 - Boesen/Amos
Resolution approving award of bid to Young Plumbing&Heating Company of Waterloo, Iowa, in the
amount of$164,000, in conjunction with the Waterloo City Hall Chiller Replacement Project. Roll-
call vote-Ayes: Seven. Motion carried.
Mr. Boesen questioned why the item did not go through the public hearing process.
Noel Anderson, Community Planning and Development Director, provided an overview of the item
and explained that staff chose to go through an emergency bidding process.
Mr. Boesen requested data supporting the need to bypass normal procedures.
Resolution adopted and upon approval by Mayor assigned No. 2021-465.
160183 - Morrissey/Grieder
Resolution approving award of bid to Wertjes Uniforms of Cedar Falls,Iowa,in conjunction with FYE
2022 Police Department uniform needs, and authorizing the City Clerk to execute said document.
Roll-call vote-Ayes: Six. Nays: One (Klein). Motion carried.
Mr. Morrissey questioned if the uniforms will have any type of patch.
Chief Fitzgerald confirmed the new patch would on the uniforms.
Resolution adopted and upon approval by Mayor assigned No. 2021-466.
PUBLIC HEARINGS
160184 - Morrissey/Amos
that proof of publication of notice of public hearing on FY 2022 Asphalt Emulsions for the City's
Recycled Asphalt Paving Program, as published in the Waterloo Courier on June 21, 2021, be
received and placed on file. Voice vote-Ayes: Seven. Motion carried.
Page 13 of 272
July 6, 2021 Page 5
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
160185 - Morrissey/Amos
that the hearing be closed. Voice vote-Ayes: Seven. Motion carried.
160186 - Morrissey/Amos
that "Resolution confirming approval of specifications, bid document and form of contract, etc.,
and authorizing to proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-467.
160187 - Morrissey/Amos
Motion to receive and file and instruct City Clerk to read bids.
Estimate: $215,000.00
Bidder Bid Amount
Product Min. Quantity Unit Price Total
HFMS-2S 1,760 Gallons $2.00 $3,520.00
CRS-2P 940 Gallons $2.50 $2,350.00
Bituminous DILUTE CSS-1 236 Gallons $1.10 $259.60
Materials &
Supply Product Max. Quantity Unit Price Total
Des Moines, IA HFMS-2S 5,000 Gallons $2.00 $10,000.00
CRS-2P 50,000 Gallons $2.50 $125,000.00
DILUTE CSS-1 15,000 Gallons $ 1.10 $16,500.00
Product Min. Quantity Unit Price Total
HFMS-2S 1,760 Gallons $2.53 $607.20 Ton
CRS-2P 940 Gallons $3.03 $712.05 Ton
Flint Hills DILUTE CSS-1 236 Gallons No Bid No Bid
Resources
Dubuque, IA Product Max. Quantity Unit Price Total
HFMS-2S 5,000 Gallons $2.53 $607.20 Ton
CRS-2P 50,000 Gallons $3.03 $712.05
DILUTE CSS-1 15,000 Gallons $2.53 $594.55 Ton
Voice vote-Ayes: Seven. Motion carried.
160188 - Morrissey/Amos
that"Resolution awarding bid to Bituminous Materials and Supply of Des Moines,Iowa,in the amount
of(minimum quantity) $6,129.60, (maximum quantity) $151,500.00, in conjunction with FY 2022
Asphalt Emulsions for the City's Recycled Asphalt Paving Program, and authorizing the Mayor to
execute said documents", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-468.
160189 - Amos/Grieder
Page 14 of 272
July 6, 2021 Page 6
that proof of publication of notice of public hearing on FY2021 CIP Pipelining Phase IVA2 Project,
Contract No. 1043, as published in the Waterloo Courier on June 21, 2021, be received and placed
on file. Voice vote-Ayes: Seven. Motion carried.
This being the time and place of public hearing, the Mayor called for written and oral comments and
there were none.
160190 - Amos/Grieder
that the hearing be closed. Voice vote-Ayes: Seven. Motion carried.
160191 - Amos/Grieder
that "Resolution confirming approval of plans, specification form of contract, etc., and authorizing to
proceed", be adopted. Roll-call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-469.
160192 - Amos/Grieder
Motion to receive and file and instruct City Clerk to read bids and r-efef-to Waste Managemen4 Se
Depaftment for-review.
Estimate: $1,080,682.50
Bidder Bid Amount
Total Base Bid $ 1,069,120.90
Insituform Technologies USA, LLC Total Alt. No. 1 $ 94,860.90
Chesterfield, MO Total Alt. No. 2 $ 91,819.20
Total Alt. No. 3 $ 111,522.50
Total Alt. No. 4 $ 39,132.40
Total Alt. No. 5 $ 19,435.70
Total Base Bid $ 943,483.00
AK Construction Total Alt. No. 1 $ 87,213.25
O'Fallon, MO Total Alt. No. 2 $ 88,584.00
Total Alt. No. 3 $ 100,282.00
Total Alt. No. 4 $ 37,544.00
Total Alt. No. 5 $ 17,577.00
Total Base Bid $ 803,304.95
Municipal Pipe Tool Co., LLC Total Alt. No. 1 $ 74,630.30
Hudson, IA Total Alt. No. 2 $ 93,624.00
Total Alt. No. 3 $ 99,008.60
Total Alt. No. 4 $ 40,251.50
Total Alt. No. 5 $ 17,220.00
Voice vote-Ayes: Seven. Motion carried.
160193 - Amos/Morrissey
Resolution approving award of bid to Municipal Pipe Tool CO., LLC of Hudson Iowa, for the Base
Bid SA 19 SRF ($803,304.95), Alternate No. 1 SA 19 SRF ($74,630.30), Alternate No.2 SA 19 SRF
($93,624.00), Alternate No.3 SA 14 Non-SRF ($99,008.60), Alternate No.4 SA 20 Non-SRF
($40,251.50) and Alternate No.5 SA 17 Non SRF ($17,220.00) for a total cost of$1,128,039.35, and
approving the contract, bond and certificate of insurance, in conjunction with the FY2021 CIP
Pipelining Phase IVA2 Project, Contract No. 1043. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-470.
RESOLUTIONS
Page 15 of 272
July 6, 2021 Page 7
160194 - Klein/Feuss
that"Resolution approving an Encroachment Agreement with Misty Southworth to allow for a 6-foot
high fence, at 114 Berkshire Road, to be constructed 10-feet onto the City right-of-way of Russell
Road, and authorizing the Mayor and City Clerk to execute said document", be adopted. Roll call
vote-Ayes: Seven. Motion carried.
Mrs. Juon requested an overview.
Noel Anderson, Community Planning and Develop Director,provided an overview of the request and
recommendation of approval from the Planning Commission.
Resolution adopted and upon approval by Mayor assigned No. 2021-471.
160195 - Klein/Feuss
that "Resolution approving a Video Wall Procurement Agreement with Radio Communications/RC
Systems of Waterloo, Iowa, in conjunction with the Traffic Control Room Project (Iowa DOT grant
project number STP-U-8155(755)--70-07 ), in the amount of$82,596.52, and authorizing the Mayor
and City Clerk to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-472.
160196 - Klein/Feuss
that "Resolution approving an Engineering Service Agreement with Shive-Hattery, Inc., of Cedar
Rapids, Iowa, in conjunction with W. 9th and South Street Intersection Roundabout Project, and
authorizing the Mayor to execute said document", be adopted. Roll call vote-Ayes: Seven. Motion
carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-473.
160197 - Klein/Feuss
that "Resolution approving a permanent easement agreement with Koelker Properties, LLC, to
dedicate a permanent easement, over a portion of property located at 3180 West Airline Highway, for
sanitary sewer and utility purposes, and authorizing the Mayor and City Clerk to execute said
document",be adopted. Roll call vote-Ayes: Seven. Motion carried.
Mr. Morrissey requested an overview of the item.
Noel Anderson, Community Planning and Development Director, provided an overview.
Resolution adopted and upon approval by Mayor assigned No. 2021-474.
160198 - Grieder/Feuss
that "Resolution approving an Acquisition Contract with Lost Island Real Estate L.C. to acquire
7,281 square feet of right-of-way and approving a temporary easement on 38,180 square feet for Hess
Road and East Shaulis Road for$2,094.98 and up to$2,000 in closing costs, located on property south
of 4550 Hess Road, East of 2225 East Shaulis Road, 5049 Hess Road, 2546 East Shaulis Road, and
east of 2546 East Shaulis Road,in conjunction with the Shaulis Road reconstruction Project from Hess
Road to Highway 218, and authorizing the Mayor and City Clerk to execute said documents", be
adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-475.
160199 - Grieder/Feuss
that "Resolution approving Acquisition Contract with Lost Island Theme Park Inc., to acquire 2,270
square feet of right-of-way and approving a temporary easement on 63,338 square feet for East Shaulis
Road for $1,118.49 and up to $1,000 in closing costs, located at 2600 East Shaulis Road, in
conjunction with the Shaulis Road Reconstruction Project from Hess Road to Highway 218, and
Page 16 of 272
July 6, 2021 Page 8
authorizing the Mayor and City Clerk to execute said documents", be adopted. Roll call vote-Ayes:
Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-476.
160200 - Grieder/Feuss
that "Resolution approving an Acquisition Contract with Lost Island Water Park Inc., to acquire
9,656 square feet of right-of-way and approving a temporary easement on 12,715 square feet for the
intersection of Hess Road and East Shaulis Road for $4,152.45 and up to $1,000 in closing
costs, located at 2225 East Shaulis Road, in conjunction with the Shaulis Road Reconstruction Project
from Hess Road to Highway 218, and authorizing the Mayor and City Clerk to execute said
documents", be adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-477.
n
that "ReseftAien approving the seeend Amendment to Development Agr-eefflent and Minimum
Assessmen4 Agreement with Dolly James 2,
> ,
.—. 41y exeetAed Septembef- 8, 2015 and amended Rdy 13, 2020, adjtisting eempletieff dates,
said deement", be adopted. Roll eall vote Ayes.! . Motion eaffi
160201 - Juon/Grieder
that "Resolution supporting the application by 6 Comm Properties, LLC for the Iowa Workforce
Housing Tax Incentives Program to construct seventy-six (76) new housing units located near the
northeast corner of 6th Street and Commercial Street", be adopted. Roll call vote-Ayes: Seven.
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-478.
160202 - Juon/Grieder
that "Resolution supporting the application by Prairie Rapids, LLC, for the Iowa Workforce Housing
Tax Credit Program to construct forty-
eight (48) new housing units located near the southeast corner of Kimball Avenue and Ridgeway
Avenue",be adopted. Roll call vote-Ayes: Seven. Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-479.
160203 - Juon/Grieder
that "Resolution approving a Post Bid General Contractor Quality Assurance Questionnaire Policy
For Vertical Infrastructure Projects", be adopted. Roll call vote-Ayes: Six. Nays: One (Klein).
Motion carried.
Resolution adopted and upon approval by Mayor assigned No. 2021-480.
ORDINANCES
160204 - Morrissey/Grieder
that "an ordinance amending the City of Waterloo Code of Ordinances by repealing Section 3, After
Hours Business License, of Chapter 3, Amusements, Title 3, Business and License Regulations, and
enacting in lieu thereof a new Section 3, After Hours Business License, of Chapter 3, Amusements,
Title 3, Business and License Regulations", be received,placed on file, considered and passed for the
first time. Roll call vote-Ayes: Seven. Motion carried.
160205 - Morrissey/Amos
Page 17 of 272
July 6, 2021 Page 9
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: Seven. Motion carried.
160206 - Morrissey/Amos
that "an ordinance amending the City of Waterloo Code of Ordinances by repealing Section 3, After
Hours Business License, of Chapter 3, Amusements, Title 3, Business and License Regulations, and
enacting in lieu thereof a new Section 3, After Hours Business License, of Chapter 3, Amusements,
Title 3, Business and License Regulations", be considered and passed for the second and third times
and adopted. Roll call vote-Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5606.
160207 - Feuss/Grieder
that"an Ordinance amending the City of Waterloo City Code of Ordinances by repealing Subsections
E, F, and G of Section 4, Automated Traffic Enforcement, Chapter 1, Traffic Code, Title 6, Motor
Vehicles and Traffic,and enacting in lieu thereof new Subsections E,F,and G of Section 4,Automated
Traffic Enforcement, Chapter 1, Traffic Code, Title 6, Motor Vehicles and Traffic", be received,
placed on file, considered and passed for the first time. Roll call vote-Ayes: Seven. Motion carried.
160208 - Feuss/Grieder
that rules requiring ordinances to be considered and voted for passage at two prior meetings be
suspended. Roll call vote-Ayes: Seven. Motion carried.
160209 - Feuss/Grieder
that"an Ordinance amending the City of Waterloo City Code of Ordinances by repealing Subsections
E, F, and G of Section 4, Automated Traffic Enforcement, Chapter 1, Traffic Code, Title 6, Motor
Vehicles and Traffic,and enacting in lieu thereof new Subsections E,F,and G of Section 4,Automated
Traffic Enforcement, Chapter 1,Traffic Code, Title 6,Motor Vehicles and Traffic",be considered and
passed for the second and third times and adopted. Roll call vote-Ayes: Seven. Motion carried.
Ordinance adopted and upon approval by Mayor assigned No. 5607.
ADJOURNMENT
160210 - Amos/Juon
that the Council adjourn at 6:52 p.m. Voice vote-Ayes: Seven. Motion carried.
Kelley Felchle
City Clerk
Page 18 of 272
CITY OF WATERLOO
Council Communication
Recognition of Carey Myers for 40 years of service.
City Council Meeting: 7/19/2021
Prepared: 7/6/2021
SUBJECT: Recognition of Carey Myers for 40 years of service.
Submitted by: Submitted By:Randy Bennett, Public Works Manager
Summary Statement: Recognition of Carey Myers, garage mechanic, for 40 years of service with
the City of Waterloo Central Garage.
Page 19 of 272
CITY OF WATERLOO
Council Communication
Resolution approving Variance to Noise Ordinance request from Krystal Madlock on behalf of Antioch
Baptist Church, in conjunction with the Antioch Baptist Church Block Party, to be held at 426 Sumner Street
on August 14, 2021, from 2:00 p.m. - 6:00 p.m., including food, games and music and the use of a PA system.
City Council Meeting: 7/19/2021
Prepared: 6/30/2021
ATTACHMENTS:
Description Type
❑ Noise Variance Request Backup Material
Resolution approving Variance to Noise Ordinance request from Krystal
Madlock on behalf of Antioch Baptist Church, in conjunction with the
SUBJECT: Antioch Baptist Church Block Party, to be held at 426 Sumner Street on
August 14. 2021, from 2:00 p.m. - 6:00 p.m., including food, games and
music and the use of a PA system.
Submitted by: Submitted By: Corbin Payne, Police Lieutenant
Page 20 of 272
APPLICATION
FOR
VARIANCE TO NOISE ORDINANCE
APPLICANT'S NAME: r 1, S 1 IJd UG,1�
APPLICANT'S ADDRESS: nye vv4DriS'
APPLICANT'S PHONE#: 9- p� 0
ANTICIPATED DATE OF VARIANCE: A tc 4-1 (�
NAME OF EVENT: y An- vc 1h BY-, J r L L.
TIMES OF DAY OF VARIANCE: .'&O - , OU ?k1i
GEOGRAPHICAL LOCATION OF VARIANCE: 5(
e( Jb o - - 7p,-rakIn free �IU5 kAC(Orri-L)
DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: -fhG
S ) dC J V h ( r)
PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE ,SPECIFIC,
INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE
NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC.
4,4 GZ /�� <s �L. `✓G v✓� ll !� is c�
Applicant's Signature
�e
Date
CITY COUNCIL ACTION: Police Dept. Recommen ation
APPROVAL: APPROVAL:
DENIAL:
DENIAL: DECIBEL LEVEL:
21 of 272
CITY OF WATERLOO
Council Communication
Resolution approving Variance to Noise Ordinance request from Roger Robinson on behalf of Celebration
Church, in conjunction with the Celebration Community Outreach, to be held at Lincoln Park on July 24,
2021, from 11:00 a.m. - 2:00 p.m., including a live band and the use of a PA system.
City Council Meeting: 7/19/2021
Prepared: 7/8/2021
ATTACHMENTS:
Description Type
❑ Noise Variance Request Backup Material
Resolution approving Variance to Noise Ordinance request from Roger
Robinson on behalf of Celebration Church, in conjunction with the
SUBJECT: Celebration Community Outreach, to be held at Lincoln Park on July 24,
2021, from 11:00 a.m. - 2:00 p.m., including a live band and the use of a PA
system.
Submitted by: Submitted By: Corbin Payne, Police Lieutenant
Page 22 of 272
APPLICATION
FOR
VARIANCE TO NOISE ORDINANCE
APPLICANT'S NAME: Celebration Church
APPLICANT'S ADDRESS: 745 April St.
APPLICANT'S PHONE#: 319-235-7729
ANTICIPATED DATE OF VARIANCE: July 24, 2021
NAME OF EVENT: Celebration Community Outreach
TIMES OF DAY OF VARIANCE: 11:00 a.m. to 2:00 p.m.
GEOGRAPHICAL LOCATION OF VARIANCE: Lincoln Park
DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: 3/4 mile
PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC,
INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE
NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC.
There will be bands playing, and singing. And we will have a P.A. system.
0 6 0
-7
For Celebration Church, Pastor Roger Robinson
Applicant's Signature
07-Jul-21 6k4A-�
Date
CITY COUNCIL ACTION: Police Dept. Recommendation
APPROVAL: APPROVAL:
DENIAL:
DENIAL: DECIBEL LEVEL:
' Page 23 of 272
CITY OF WATERLOO
Council Communication
Resolution approving Variance to Noise Ordinance request from Lewis Eifert in conjunction with the Hall
Avenue Block Party, to be held at 735 Hall Avenue on July 24, 2021, from 5:00 p.m. - 9:00 p.m., including live
music and the use of a PA system.
City Council Meeting: 7/19/2021
Prepared: 7/6/2021
ATTACHMENTS:
Description Type
❑ Noise Variance Request Backup Material
Resolution approving Variance to Noise Ordinance request from Lewis
SUBJECT: Eifert in conjunction with the Hall Avenue Block PartX, to beheld at 735 Hall
Avenue on July 24, 2021, from 5:0012.m. - 9:00 p.m., including live music
and the use of a PA system.
Submitted by: Submitted By: Corbin Payne, Police Lieutenant
Page 24 of 272
APPLICATION
FOR
VARIANCE TO NOISE ORDINANCE
APPLICANT'S NAItiIE:
APPLICANT'S ADDRESS: S- f` f
APPLICANT'S PHONE#: / Q 7
ANTICIPATED DATE OF VARIANCE: .� f
NAME OF EVENT: wa (� �/ (� U4 C'4
TD ES OF DAY OF VARIANCE: ryl
GEOGRAPHICAL LOCATION OF VARIANCE: ,� �Q re c4
� S _ _ c� lf ctvQ-
DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES: G' /Cj 0 6�e
PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC,
INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE
NOISE ORDINANCE, SUCH AS A/BAND PLAYING, PA SYSTEM,ETC.
S7 /)-?-V ---"t -- - - - 2 -r
-u /--)- C I JQIM�-74, 4)
fC a - r-
pplicant's Sign e
ate
CITY COUNCIL ACTION: Police Dept. Recommendation
APPROVAL: APPROVAL:
DENIAL:
DENIAL: DECIBEL LEVEL: Im
Page 25 of 272
CITY OF WATERLOO
Council Communication
Resolution approving Variance to Noise Ordinance request from Purvis Williams in conjunction with the
Summer Soul Classic Meet and Greet event, to be held at Sullivan Park on July 23, 2021, from 4:00 p.m. -
9:00 p.m., including a Drumline and Dance Team Battle.Resolution approving Variance to Noise Ordinance
request from Purvis Williams in conjunction with the Summer Soul Classic Meet and Greet event, to be held at
Sullivan Park on July 23, 2021, from 4:00 p.m. - 9:00 p.m., and Ferguson Field on July 24, 2021 from 10:00
a.m. - 6:00 p.m., to include a Drumline and Dance Team Battle.
City Council Meeting: 7/19/2021
Prepared: 7/8/2021
ATTACHMENTS:
Description Type
❑ Noise Variance Request Backup Material
Resolution approving Variance to Noise Ordinance request from Purvis
Williams in conjunction with the Summer Soul Classic Meet and Greet
SUBJECT: event, to be held at Sullivan Park on July 23, 2021. from 4:0012.m. - 9:00
p.m., and Ferguson Field on July 24. 2021 from 10:00 a.m. - 6:0012.m., to
include a Drumlin and Dance Team Battle.
Submitted by: Submitted By: Corbin Payne, Police Lieutenant
Page 26 of 272
APPLICATION
FOR
VARIANCE TO NOISE ORDINANCE
APPLICA ,
N7' S NAME: Purvis Williams
i;
APPLICANT'S ADDRESS: 814 West 4th Street Waterloo, IA 50702
APPLICANT'S PHONE 4: 319-433-5684
ANTICIPATED DATE OF VARIANCE: July 23, 2021
NAME OF EVENT: Summer Soul Classic Meet and Greet
TIMES OF DAY OF VARIANCE: 4p-9p
GEOGRAPHICAL LOCATION OF VARIANCE: Sullivan Park by shelter
DISTANCE OF ACTIVITY FROM RESIDENTIAL PROPERTIES:
PLEASE EXPLAIN THE EVENT REQUIRING THE VARIANCE AND BE SPECIFIC,
INCLUDE GEOGRAPHICAL LOCATION, AND WHAT ACTUALLY WILL EXCEED THE
NOISE ORDINANCE, SUCH AS A BAND PLAYING, PA SYSTEM, ETC.
Summer Soul Classic is hosting a meet and greet with a Drumline and Dance Team Battle. This
is to kick off the North End Weekend as we have a parade and Drill Team competition the
following day
Purvis WiCfiams
Applicant's Signature
7/6/2021
Date - .._—
CITY COUNCIL ACTION: Police Dept. Recommendation
APPROVAL: AAP,ROVAL:
DENIAL: DECIBEL LEVEL:
• 27 of 272
CITY OF WATERLOO
Council Communication
Resolution approving request of Joseph M. Heinen II for a waiver for a concrete driveway, located at 2187
Grand Boulevard, and authorize the construction of a concrete driveway and placing a driveway or sidewalk
on city right-of-way on an unimproved street.
City Council Meeting: 7/19/2021
Prepared: 7/6/2021
ATTACHMENTS:
Description Type
❑ DW Waiver 2187 Grand Blvd Backup Material
Resolution approving request of Joseph M. Heinen II for a waiver for a
SUBJECT: concrete driveway, located at 2187 Grand Boulevard, and authorize the
construction of a concrete driveway and placing a driveway or sidewalk on
city right-of-way on an unimproved street.
Submitted by: Submitted By:Jamie Knutson, PE, City Engineer
Recommend for approval by the City Engineer.
This waiver is needed due to the placement of a driveway or sidewalk on
Recommended Action: City right-of-way on an unimproved street.
I have reviewed this request and recommend its approval subject to the
following provisions.
l.Work to be performed by an approved and bonded contractor.
2.A permit is to be obtained from the office of the City Engineer prior to
construction.
Summary Statement: 3.All work shall be performed under the supervision of the City Engineer
and at no cost to the City of Waterloo.
$7.00 cash for the purpose of recording this waiver and a copy of the legal
description have been provided to the City Clerk's office.
Legal Descriptions: CLIFFDALE HEIGHTS N 1/2 LOT 10
Page 28 of 272
WAIVER
®ate:
Honorable Mayor,and City Council
City Hall
Waterloo, IA 60703
Council Persons:
I hereby request a waiver to the driveway and sidewalk specifications for the construction
of a (, ,,-L,-" ". {- - driveway or sidewalk located at
Icons ret or asphalt)
(Address)
This waiver is needed because of:
special surface texture to be used on the concrete approach (i.e., exposed aggregate, brick
stamped pattern, paving brick).
elimination of the sidewalk section due to the inability to meet the grade requirements.
R
elimination of the sidewalk section for asphalt driveways.
placement of a driveway or sidewalk on City right-of-way on an unimproved street..
Other:
I agree to the following:
1. To remove and replace this driveway to an official elevation at no additional expense to the
City of Waterloo at such time that sidewalk is constructed.
2. To remove and replace the private driveway, as needed, to an official elevation at no additional
expense to the City of Waterloo at such time that curb and gutter is constructed.
I To pay for any additional expenses for the replacement of any such textured driveway or
sidewalk that has been removed for any City of Waterloo project.
4. To employ a bonded contractor who shall obtain a,permit from the office of the City Engineer.
S. To have the driveway constructed according to the specifications and policies of the City
Engineer and under his supervision.
6. This waiver is for this property only. k
Attached herewith is a payment in the amount of seven dollars ($7.00) for the purpose of
recording this agreement.
Respectfully submitted,
Printed [Name of Property Owner SignatY a of Property Owner
Page 29 of 272
CITY OF WATERLOO
Council Communication
Resolution accepting a grant from the U.S. Department of Transportation and the Federal Aviation
Administration, Grant No. 3-19-0094, in the amount of$20,135, for the Waterloo Regional Airport, and
authorizing the Mayor and City Attorney to execute said documents.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
FAA Standard Form 424 "Concessions" Grant Backup Material
Application
Resolution accepting a grant from the U.S. Department of Transportation
SUBJECT: and the Federal Aviation Administration, Grant No. 3-19-0094, in the amount
of$20,135, for the Waterloo Regional Airport, and authorizingthe e Mayor
and City Attorney to execute said documents.
Submitted by: Submitted By:Keith Kaspari,Airport Director
Approve the request from Airport Staff for the Mayor and City Attorney to
Recommended Action: execute by E-Signature the above "Concessions" grant as offered by the
FAA.
Summary Statement: Provides for additional funding for the purposes as set for the in the
Background Information as noted below.
Expenditure Required: Not Applicable for this request by Staff.
Grant funds for the City of Waterloo and the Waterloo Regional Airport are
Source of Funds: via the U.S. Dept. of Transportation and the Federal Aviation Administration
via the American Rescue Plan Act, or ARPA via Public Law 117-2.
Policy Issue: Continues goals and objectives of the City of Waterloo's Strategic Plan.
Alternative: Not Applicable for this request by Staff.
1 . On Tuesday, July 6th, Staff received, signed and returned FAA
Standard Form 424 — Application for Federal Assistance, for the latest
"General"American Rescue Plan Act (ARPA) Grant to be issued to the
City of Waterloo—via the Office of the Mayor and City Attorney.
Total of this General Grant is $20,135, and can be used for the following
purposes:
Both Large and Small Airport Concessionaires. For ALO, that
may include the In-Terminal Rental Car Concessionaire for ALO
(Avis-Budget), and quite possibly the In-Terminal Advertising
Page 30 of 272
Concessionaire - and for both, provided that they meet the
Background Information: eligibility criteria for the receipt of these funds as documented in
the FAA's FAQ's that accompany the grant document.
This follows the "Concessions" grant that totaled $20,135 (combined)
for the use of/for both Small and Large Concession Operators — which
"may" include in-terminal car rental and in-terminal advertising
concessionaires, in contrast with simple"on-airport"rental car providers.
As such, both Grants will be coming to the City Council for overall
approval at their meeting on July l0h — and similar to how the earlier
CARES Act grants were submitted by Staff.
NOTE: These funds are set to be awarded to Airport Sponsors on an
expedited basis, of which, the City has until September 30, 2024 to
use the above funds.
Legal Descriptions: Not Applicable for this request by Staff.
Page 31 of 272
OMB Number: 4044-0004
Expiration Date: 12/3112022
I
Application for Federal Assistance SF-424
*1. Type of Submission: *2. Type of Application *If Revision, select appropriate letter(s):
❑ Preapplication ® New
® Application ❑ Continuation `Other(Specify)
❑ Changed/Corrected Application ❑ Revision
*3. Date Received: 4. Applicant Identifier:
NA ALO(Waterloo Regional)Waterloo, IA
*5b. Federal Entity Identifier: *5b. Federal Award Identifier:
19-0094
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: City of Waterloo Iowa
*b. Employer/Taxpayer Identification Number(EIN/TIN): *c. Organizational DUNS:
42-6005333 82-618-6959
d. Address:
*Street 1: 2790 Livingston Lane
Street 2:
*City: Waterloo
County/Parish:
*State: IA
Province:
*Country: USA: United States
*Zip/Postal-Code 50703
e. Organizational Unit:
Department Name: Division Name:
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mr. *First Name: Keith
Middle Name:
*Last Name: Kaspari
Suffix: . MPA, CM
Title: Director of Aviation
Organizational Affiliation:
*Telephone Number: (319)291-4483 Fax Number:
*Email keith.kaspari@waterloo-ia.org
Page 32 of 272
OMB Number: 4040-0004
Expiration Date: 1213112022
Application for Federal Assistance SF-424
*9.Type of Applicant 1: Select Applicant Type:
X.Airport Sponsor
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other(Specify)
*10. Name of Federal Agency:
Federal Aviation Administration
11.Catalog of Federal Domestic Assistance Number:
20.106
CFDA Title:
Airport Improvement Program
*12. Funding Opportunity Number:
NA
*Title:
NA
13.Competition Identification Number:
NA
Title:
NA
14.Areas Affected by Project(Cities,Counties,States,etc.):
*16. Descriptive Title of Applicant's Project:
$16,1 OB to provide relief from rent and minimum annual guarantees to eiigible small airport concessions located at primary airports.
$4,027 to provide relief from rent and minimum annual guarantees to eligible large airport concessions located at primary airports.
Attach supporting documents as specified in agency instructions.
Page 33 of 272
i
OMB Number 4040-0044
Expiration Date: 12/3112022
Application for Federal Assistance SF-424
16. Congressional Districts Of:
*a.Applicant: 1 *b. Program/Project: 1
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project:
"a. Start Date: NA *b. End Date: NA
18. Estimated Funding($]:
*a. Federal $20,135
*b. Applicant $0
*c. State
$0
*d. Local
*e. Other $0
*f. Program Income $0
*g. TOTAL $20,135
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the E=xecutive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (if"Yes",provide explanation in attachment.)
❑ Yes ® No
If"Yes", provide explanation and attach
21. *By signing this application, I certify(1)to the statements contained in the list of certifications"and (2)that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances**and agree to comply
with any resulting terms if I accept an award. I am aware that any false,fictitious, or fraudulent statements or claims may subject
me to criminal, civil, or administrative penalties. (U. S. Code, Title 218, Section 1001)
® **I AGREE
**The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions.
Authorized Representative:
Prefix: Mr. *First Name: Keith
Middle Name:
*Last Name: Kaspari
Suffix: . MPA, CM
*Title: Director of Aviation
"Telephone Number: (319)291-4483 Fax Number:
*Email: keith.kaspari@waterloo-ia.org --T
"Signature of Authorized Representative: *Date Signed: ? .Z
Page 34 of 272
CITY OF WATERLOO
Council Communication
Resolution accepting a grant from the U.S. Department of Transportation and the Federal Aviation
Administration, Grant No. 3-19-0094, in the amount of$1,115,838, for the Waterloo Regional Airport, and
authorizing the Mayor and City Attorney to execute said documents.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ FAA Standard Form 424 "General" Grant Application Backup Material
Resolution accepting a grant from the U.S. Department of Transportation
SUBJECT: and the Federal Aviation Administration, Grant No. 3-19-0094, in the amount
of$1.115,838, for the Waterloo Regional Airport, and authorizing the Mayor
and City Attorney to execute said documents.
Submitted by: Submitted By:Keith Kaspaij Airport Director
Recommended Action: Approve the request from Airport Staff for the Mayor and City Attorney to
execute by E-signature, the above "General" grant as offered by the FAA.
Summary Statement: Provides additional federal funding for the purposes as set forth in the
Background Information as noted below.
Expenditure Required: Not Applicable for this request by Staff.
Grant funds to the City of Waterloo and the Waterloo Regional Airport are
Source of Funds: via the U.S. Department of Transportation and the Federal Aviation
Administration via the American Rescue Plan Act-ARPA-via Public Law
117-2.
Policy Issue: Continues goals and objectives of the City of Waterloo's Strategic Plan.
Alternative: Not Applicable for this request by Staff.
Via the Guidance received by FAA officials via the FAQ's made as part of
the grant receipt process, these funds can be used for the following
purposes (see attached communication via Airport Director's monthly report
for the July meeting), as follows:
1 . On Tuesday, July 6th Staff received, signed and returned FAA
Standard Form 424 — Application for Federal Assistance, for the latest
"General"American Rescue Plan Act (ARPA) Grant to be issued to the
City of Waterloo—via the Office of the Mayor and City Attorney.
Total of this General Grant is $1,115,838, and can be used for the
following purposes:
Page 35 of 272
Operations / Personnel / Cleaning / Sanitization / Janitorial
Background Information: Services / Combating the Spread of Pathogens / and Debt Service
Payments.
This follows the "Concessions" grant that totaled $20,135 (combined)
for the use of/for both Small and Large Concession Operators — which
"may" include in-terminal car rental and in-terminal advertising
concessionaires, in contrast with simple "on-airport" rental car
providers. This will be a separate request from Staff.
As such, both Grants will be coming to the City Council for overall
approval at their meeting on July 10 — and similar to how the earlier
CARES Act grants were submitted by Staff.
NOTE: These funds are set to be awarded to Airport Sponsors on an
expedited basis, of which, the City has until September 30, 2024 to
use the above funds.
Legal Descriptions: Not Applicable for this request by Staff.
Page 36 of 272
OMB Number: 4040-0004
Expiration bate: 12131/2022
Application for Federal Assistance SF-424
*1. Type of Submission: *2. Type of Application If Revision, select appropriate letter(s):
❑ Preapplication ® New
® Application ❑ Continuation `Other(Specify)
❑ Changed/Corrected Application ❑ Revision
*3. Date Received: 4, Applicant Identifier:
NA ALO(Waterloo Regional)Waterloo, IA
*5b- Federal Entity Identifier: *5b. Federal Award Identifier:
19-0094
State Use Only:
6. Date Received by State: 7. State Application Identifier:
8. APPLICANT INFORMATION:
*a. Legal Name: City of Waterloo Iowa
*b. Employer/Taxpayer Identification Number(EINMN): *c- Organizational DUNS:
42-6005333 82-618-6959
d. Address:
*Street 1: 2790 Livingston Lane
Street 2:
*City: Waterloo
County/Parish:
*State: IA
Province:
*Country: USA: United States
*Zip 1 Postal Code 50703
e. Organizational Unit:
Department Name: Division Name:
f. Name and contact information of person to be contacted on matters involving this application:
Prefix: Mr. *First Name: Keith
Middle Name:
i
*Last Name: Kaspari i
Suffix: MPA, CM
Title: Director of Aviation
Organizational Affiliation:
*Telephone Number: (319)291-4483 Fax Number:
*Email: keith.kaspari@waterloo-ia.org
Page 37 of 272
OMt3 Number 4040-0004
Expiration Date1 12131/2022
Application for Federal Assistance SF-424
*9.Type of Applicant 1:Select Applicant Type:
X.Airport Sponsor
Type of Applicant 2: Select Applicant Type:
Type of Applicant 3: Select Applicant Type:
*Other(Specify)
*10. Name of Federal Agency:
Federal Aviation Administration
11.Catalog of Federal Domestic Assistance Number:
20.106
CFA Title:
Airport Improvement Program
*12. Funding Opportunity Number:
NA
*Title:
NA
13.Competition Identification Number:
NA
Title:
NA
14.Areas Affected by Project(Cities,Counties,States,etc.):
*15. Descriptive Title of Applicant's Project:
$1,115,838 for costs related to operations, personnel, cleaning, sanitization,janitorial services, combating the spread of pathogens
at the airport, and debt service payments.
Attach supporting documents as specified in agency instructions.
Page 38 of 272
OMB Number: 4040-0004
Expiration Date: 12/3112022
Application for Federal Assistance SF-424
16. Congressional Districts Of:
*a. Applicant: 1 *b. Program/Project: 1
Attach an additional list of Program/Project Congressional Districts if needed.
17. Proposed Project:
*a. Start Date: NA *b. End Date: NA
18. Estimated Funding($�:
*a. Federal $1,115,838
*b. Applicant $0
*c. State
$0
*d. Local
*e. Other $0
*f. Program Income $0
*g. TOTAL $1,115,838
*19. Is Application Subject to Review By State Under Executive Order 12372 Process?
❑ a. This application was made available to the State under the Executive Order 12372 Process for review on
❑ b. Program is subject to E.O. 12372 but has not been selected by the State for review.
® c. Program is not covered by E. O. 12372
*20. Is the Applicant Delinquent On Any Federal Debt? (If"Yes", provide explanation in attachment.)
❑ Yes ® No
If"Yes", provide explanation and attach
21- *By signing this application, I certify(1)to the statements contained in the list of certifications**and(2)that the statements
herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances—and agree to comply
with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject
me to criminal,civil, or administrative penalties. (U. S. Code,Title 218, Section 1001)
® **I AGREE
**The list of certifications and assurances, or an internet site where you may obtain this list, is contained in the announcement or
agency specific instructions.
Authorized Representative:
Prefix: Mr. *First Name: Keith
Middle Name:
*Last Name: Kas arl
Suffix: , MPA, CM
*Title: Director of Aviation
*Telephone Number: (319)291-4483 Fax Number:
* Email: keith.kaspari@waterloo-ia.org
*Signature of Authorized Representative: *Date Signed: �2
Page 39 of 272
CITY OF WATERLOO
Council Communication
Resolution approving the final acceptance of work performed, and the payment of final project retainage in the
amount of$5,206.92 to Woodruff Construction of Waterloo, Iowa, for the work performed to Hangar No:4 at
the Waterloo Regional Airport, via Iowa DOT Project No. 9-I-200AL0200 and Iowa DOT Contract No.
21613, and authorizing the Airport Director to execute said documents.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Engineer Submittals for Final Hangar 4 Project Backup Material
Resolution approving the final acceptance of work performed, and the
payment of final project retainage in the amount of$5.206.92 to Woodruff
SUBJECT: Construction of Waterloo. Iowa, for the work performed to Hangar No:4 at
the Waterloo Regional Airport, via Iowa DOT Project No. 9-1-200AL0200
and Iowa DOT Contract No. 21613, and authorizing the Airport Director to
execute said documents.
Submitted by: Submitted By:Keith Kaspad Airport Director
Recommended Action: Approve the above request by Airport Staff.
Summary Statement: Completes most recent phase of work performed.
Final project retaining payment is $5,206.92. This then completes the most
recent phase of work performed to this hangar-but please note that this
Expenditure Required: hangar requires additional and extensive work yet to be performed until the
office of the Airport Director is satisfied that it can continue to be leased to
aviation based companies.
Source of Funds: Source of funds is via the Iowa DOT Aviation Bureau and their CSVI
program for FY-2020.
This project complies with the City of Waterloo's Strategic Plan for the
Policy Issue: continued update of City and Airport owned structures at the Waterloo
Regional Airport for project improvements that are deemed as eligible for
C S VI grant funding.
Alternative: N/A
Background Information: This project completes the latest phase of work performed for the continued
both interior and exterior improvements greatly needed for Hangar No:4.
Legal Descriptions: N/A
Page 40 of 272
COPY
A-COM Imagine it, AECOM
: Delivered. 500 SW 7th Street
Des Moines
IA,50309
USA
aecom.com
July 7, 2021
Mr. Keith Kaspari
Director of Aviation
Waterloo Regional Airport
2790 Livingston Lane
Waterloo, IA 50703
SUBJECT: Hangar No.4 Improvements
Waterloo Regional Airport
Waterloo, Iowa
CSVI Project No.91200AL0200
AECOM Project No. 60614052
Dear Mr. Kaspari:
Please find enclosed Pay Application No. 5 (FINAL) for the above-mentioned project. This pay
application is for the release of retainage in the amount of$ 5,206.92. All final documentation has been
received by Woodruff Construction. The project is on the City Council Agenda for final acceptance at
their July 19, 2021 meeting. By Iowa Code, this payment should be made 30 days after City Council
Acceptance,
If you have any questions or require additional information, please feel free to contact our office at your
convenience,
Yours sincerely,
David B. Hughes, P.E.
Enclosure: As noted
cc: Mr. Will McAllister, Woodruff Construction (w/enclosures)
Mr. Doug Schindel, AECOM (w/enclosures)
i
Page 41 of 272
COPY
I
/�COM Imagined, 500 OM
SW
♦"L„ �1r1 Delivered, 500 SW 7th Street
Des Moines
IA,50309
USA
aecom.com
July 7, 2021
Mr. Keith Kaspari
Director of Aviation
Waterloo Regional Airport
2790 Livingston Lane
Waterloo, IA 50703
i
SUBJECT: Hangar No. 4 Improvements
Waterloo Regional Airport f`
Waterloo, Iowa
CSVI Project No. 91200AL0200
AECOM Project No.60614052
Dear Mr. Kaspari:
By this letter, we hereby state:
1. We have made a final review of the project and recommend acceptance.
2. All lied waivers,warranty information,maintenance bond and operations and maintenance manuals
have been received from the contractor and provided to the Waterloo Regional Airport.
3. To the best of our knowledge and belief,based on observations ofAECOM staff during construction,
the contractor, Woodruff Construction has performed the work in accordance with the contract
requirements in effect for the above-referenced project.
4. The total cost of the completed work is$ 104,133.74.
I hereby certify that this engineering document was prepared by me or
el:1:t{tl k€I li Ill:r;ii</��f
F�ssra under my direct personal supervision and that I am a duly licensed
e�°••"" .fir -, Professional Engineer under the laws of the state of Iowa,
DAYID 8,
W w " HUGHES 7/7/2021
v; 13037
David B. Hughes Date
''"•. ..,."• b
/OWN .,t''
N,. License No, 13037
Ir�rillt�il tl1l411litij
My license renewal date is December 31, 2021.
Pages or sheets covered by this seal:
Page 42 of 272
c orm 201 iM
STATEMENT OF COMPLETION AND FINAL ACCEPTANCE OF WORK
AIRPORT PROJECTS
Contract Number 21613 Project Number:91200AL0200
Airport Name:Waterloo Regional Airport
Airport Sponsor-City of Waterloo, Iowa
Type.of Project:CSVI
(Vertical Infrastructure or Airport Improvement Project)
Description of Project
The scope of this project included removal water damaged ceiling tile, dry wall and carpet. The project also
included the replacement of windows in the office area of Hangar No. 4. Exterior walls of the office were tuck
pointed and sealed/painted. North exterior high bay wall was tuck pointed and EFIS wall system installed.
This project has been completed in substantial compliance with the project plans, specifications, project agreernent, and
laws of the State of Iowa and ordinances of the city or county where the work was performed. Final acceptance of.the
project is recommended.
Signature:
(Fro)ect Engffi6er ager)........ __ _.._
Date: 7/7/2021
This project is accepted on behalf of the cit !aviation authorit lairpport commission. By signing below,the sponsor
representative.verifies that the project was completed in substantial compliance with the terms and donditions of the
agi•eementwith the Iowa Department of Transportation, and that the project was completed following all applicable laws
of the State of Iowa.
Name:
Mr. Quentin Hart
Title;Mayor
Signature.: Date:
(sponsor Representative).
Signature: Date:
......... ........
(Aviation Bureau Program Manager)
Return form to:
Attn.: Program Manager E-mail: shane.wright@iowadot.us
Aviation Bureau FAX: 515-233-7983
Iowa Department of Transportation Phone: 515=239-1048
SOD Lincoln Way
Ames, IA 5001[1
www.iowadot.gov/aviation
Page 43 of 272
i
CHANGE ORDER NO. 3 (FINAL)
Owner Waterloo Regional Airport,City of Waterloo,Iowa Date June 18,2021
Project Hangar No. 4 Improvements
Owner's Contract No. State Contract No. 21613 Contractor Woodruff Construction
Date of Contract Start July 20,2020
You are directed to make the following change in the Contract Documents. Description:
ITEM DESCRIPTION UNIT UNIT
NO. PRICE QUANTITY AMOUNT
105 Skim Coat Dry Wall(Delete) SFT $ 1.30 (1,100) $ (1,430.00)
107 Install,Mud and Tape Dry Wall SFT $ 3.82 (112.5) $ (429.75)
TOTALS 5 (1,859.75)
Reason for Change Order:
Item 105 -This item was removed and will be completed in a later phase of the project.
Item 107---Work within this item was reduced and will be completed in a later phase of the project.
CONTRACT PRICE CONTRACT TIMES(Calendar Date)
Substantial Final
completion completion
Original: $ 105,213.75 Original: 11/15/2020
Previous C.O.s(ADD): $ 779.74 Previous C.O.s(ADD): 0
This C.O. (Deduct): $ (1,859.75) This C.O. (ADD): 28 Days
Contract Price with all REVISED: 12/13/2020
approved Change Orders: $ 104,133.74
It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the
change(s)ordered herein,including all impact,delays,and acceleration costs. Other than the dollar amount and time
allowance listed above,there shall be no further time or dollar compensation as a result of this Change Order.
Hangar 44 improvements CO-3 (FINAL) Project No—60614052
1
Page 44 of 272
4
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO,
RECOMMENDED:
By: 7/7/2021
Engineer(Authorized Signature) Date
APPROVED:
By:
Owner(Authorized Signature) Date
ACCEPTED: kk
I
By: F.
Contractor(Authorized Signature) Date
r
f
k
L..
I
I'c
I
Hangar 44 Improvements CO-3(FINAL) Project No—50514052
2
Page 45 of 272
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Page 47 of 272
CITY OF WATERLOO
Council Communication
Resolution setting date of public hearing as August 2, 2021 to authorize the sale and conveyance of City
owned property, in the amount of$1,580, for property located west of 410 Adams Street, to Houston
Simmons III, and authorizing the City Clerk to publish notice.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Application to Purchase Backup Material
❑ Aerial Map Backup Material
Resolution setting date of public hearing as August 2, 2021 to authorize the
SUBJECT: sale and conveyance of City owned property, in the amount of$1,580, for
property located west of 410 Adams Street. to Houston Simmons III, and
authorizing the City Clerk to publish notice.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval
Transmitted is a request to set the date of public hearing as August 2, 2021
to authorize the sale and conveyance of City owned property located
west of 410 Adams Street to Houston Simmons for$1,580.00, plus
publication and recording fees, and authorize City Clerk to publish notice.
Summary Statement:
The assessed value of the property is $1,580.00 and the buyer who lives next
door at 410 Adams Street is offering that value and meeting the Sale of City
Property Policy. Attached to this letter is a signed application to purchase
the property and aerial map.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Sale of Property
Alternative: N/A
Background Information: The City acquired this property through the 657A process of the State Code
of Iowa in 2009 and has owned it for nearly 12 years.
Legal Descriptions: North Addition, Lot 7, Block 12, Waterloo, Black Hawk County, Iowa
Page 48 of 272
City of Waterloo Planning & Zoning Department
71.5 Mulberry Street, Waterloo,Iowa 50703
(319)291-4366 �o4)kl ry+??hVn.s,3 Ycl
❑ Offer to Vacate and Purchase City Right-of-Way
❑ Request to Vacate Easement,Vacate Sidewalk, or EncroachmentAgreement
XSale of City-Owned Property
Applicant: ;} J'G7M r,J Address: 0 ,4JC4 bl? C_ Phone No.: Q w 0
�Ue4PA5_
General Description of Property to�Lao4ed(i.e.- alley between A St. &B St., South of C St.):
w s-r �� �l w` S,-•
Legal description of area toconveyed acated, or encroached:
N.w_-n.� AVrxT—N , �o7 7 i25Lock 12- , �V or tv l FLct, la W4
1. A non-refundable filing fee(s)shall be made as follows(checks payable to City of Waterloo):
• Right-of-way vacation–One Hundred Seventy Five Dollar($175.00)Filing Fee
• Easement or sidewalk vacation–Seventy Five Dollar($75.00)Filing Fee
• Encroachment–One Hundred Dollar($100.00)Filling Fee
• Sale of city-owned property not required to be vacated–No Fee
• Any request not meeting the Sale of Property Policy–One Hundred Dollar($100.00)Fee
2. Offer Price*[Note: If the offer price meets the Sale of Property Policy(see attached)the request ill not be
required to be reviewed by the Building& Grounds Committee.]
• Asking price(see attached Sale of Property Policy for how calculated):
• Deductions
• May decrease price by 50%for area located within an easement:
• May decrease price for the City tax that will be collected on
the land within 5 yrs(8 yrs inside of the CURA):
• Costs (surveying&mise., demolition,remove of curbs, etc):
Asking price–Deductions=Value of Property:
Offer Price for Entire Area: s C}
Note: The above information is asummary of the Sale of Property Policy(see attached). All requests to vacate and purchase
City right-of-way must be accompanied by a signed"Intent to Vacate"form for each abutting property to the area to be vacated.
Any request that fails to meet the Sale of Property Policy shall not be forwarded to the Building and Grounds Committee or City
Council.Any such applicant shall need to request review to Building and Grounds through a City Council member.
3. Publication and Recording Fees*: At the time a buyer(s)has been selected, all publication costs and
recording fees must be paid by the applicant. Applicant shall be responsible for collecting from other buyers.
4. Easement''`: The following easement shall be retained:
5. Other: Please provide a site plan and/or aerial photo of the area to be vacated if the request involves
additional constru tion as the reason for the request.
_ 2
Applicant Date
*Not required for easement vacates sidewalk vacates or Encroachment Agreements
Page 49 of 272
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Cit-L) of Waterloo,lows
CITY OF WATERLOO
Council Communication
Resolution setting date of public hearing as August 2, 2021, to approve a Business Property Lease with
Friends of Faith Retirement Homes, Inc., for the use of property located east of 527 Park Lane, with a term
ending December 31, 2096 in the amount of$10, and instruct the City Clerk to publish notice.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Friendship Village Bontrager Park Lease Backup Material
❑ Friendship Village Bontrager Park Lease Exhibit A Backup Material
❑ Friendship Village Bontrager Park Lease Exhibit B Backup Material
Resolution setting date of public hearing as August 2. 2021, to approve a
Business Property Lease with Friends of Faith Retirement Homes, Inc., for
SUBJECT: the use of property located east of 527 Park Lane, with a term ending
December 31, 2096 in the amount of$10, and instruct the City Clerk to
publish notice.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Set a date of Hearing
Friends of Faith Retirement Homes, Inc., also known as Friendship Village,
will be utilizing the ground for pikleball courts, parking, and stormwater
detention and management facilities. The parking lot, pickleball courts, and
Summary Statement: other improvements will be made at the expense of the applicant, but shall be
available for use by the general public except for limited periods for special
events of the applicant. The lease will be reviewed and considered by the
Leisure Services Commission at their regular meeting on July 13th.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Land Use
That part of the Southwest Quarter(SW 1/4)of Section Three(03),
Township Eighty-eight North(T 88N), Range Thirteen West(R 13W), of the
Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as
follows:
Beginning at the most Southerly corner of Parcel described in land Deed
570, Page 201 in the Black Hawk County Recorder's Office; thence
N32°23'E Four Hundred Seventy-seven and Thirty-six Hundredths (477.36)
feet along the Southeast line of said Parcel to the Southwesterly line of Lot
Page 51 of 272
Legal Descriptions: Two Hundred Four(204), Crestview Second Addition; thence S60°32'E
One Hundred Ninety-two and Thirty-one Hundredths (192.31)feet along the
said Southwesterly line, and along the Southwesterly lines of Lot Two
Hundred Five(205) and Lot Two Hundred Six(206) said Second Addition
to the most Southerly corner of said Lot Two Hundred Six(206); thence
S32°23'W Four Hundred Eighty-seven and Fifteen Hundredths (487.15)
feet along a line parallel to aforesaid Southeast line to the North right-of-way
line of Park Lane;thence N57°37'W One Hundred Ninety-two and Six
Hundredths (192.06) feet along said North right-of-way line to the point of
beginning containing 2.13 acres.
Page 52 of 272
BUSINESS PROPERTY LEASE
This Business Property Lease (the "Lease") is made and entered into as of 2021, by and
between the City of Waterloo, Iowa, an Iowa municipal corporation ("Landlord"), whose address for the purpose
of this Lease is 715 Mulberry Street, Waterloo, Iowa, 50703, and Friends of Faith Retirement Homes, Inc., an
Iowa nonprofit corporation ("Tenant"), whose address for the purposes of this Lease is 600 Park Lane, Waterloo,
Iowa 50702.
1. PREMISES AND TERM. The Landlord, in consideration of the rents herein reserved and of the
agreements and conditions herein contained, on the part of the Tenant to be kept and performed, leases unto the
Tenant, and Tenant hereby rents and leases from Landlord, according to the terms and provisions herein, the
following described real estate, situated in Black Hawk County, Iowa, to wit:
a portion of western Bontrager Park, as set forth on Exhibit"A" attached hereto;
with the improvements thereon and all rights, easements, and appurtenances thereto belonging, for a term
commencing upon the date hereof and continuing until and including December 31, 2096, upon the condition that
the Tenant pays rent therefor, and otherwise performs as provided in this Lease.
2. RENTAL. Tenant agrees to pay to Landlord as rental for said term, as follows: $10.00, in advance, due
upon signing of this Lease.
3. POSSESSION. Tenant shall be entitled to possession on the first day of the term of this Lease and shall
yield possession to the Landlord at the time and date of the close of this Lease term, except as herein otherwise
expressly provided.
4. USE OF PREMISES. Tenant covenants and agrees during the term of this Lease to use and to occupy
the leased premises only for pickleball courts, parking, stormwater detention and management facilities, and such
other lawful purposes to which Landlord may give its advance written consent at any time during the term hereof.
5. QUIET ENJOYMENT. Landlord covenants that its estate in said premises is fee simple and that the
Tenant on paying the rent herein reserved and performing all the agreements by the Tenant to be performed as
provided in this Lease, shall and may peaceably have, hold and enjoy the demised premises for the term of this
Lease free from molestation, eviction or disturbance by the Landlord or any other persons or legal entity
whatsoever, except as otherwise provided herein.
6. CARE AND MAINTENANCE OF PREMISES. Tenant takes the leased premises in their present
condition. Landlord shall have no duty whatsoever to care for or maintain the premises or any part thereof, or to
prepare the premises in any way for Tenant's use. Tenant will make no unlawful use of said premises and agrees
to comply with all valid regulations of the Board of Health, municipal ordinances, and the laws and regulations of
the State of Iowa and the federal government, but this provision shall not be construed as creating any duty by
Tenant to members of the general public. Tenant will not allow trash of any kind to accumulate on the premises,
and it will remove same from the premises at its own expense. Tenant shall, after taking possession of the
premises and until the termination of this Lease and the actual removal from the premises, at its own expense,
care for and maintain the premises, including but not limited to any Tenant improvements, in a reasonably safe
and serviceable condition consistent with its own needs and pursuant to applicable law, ordinance or regulation.
Tenant shall make no structural improvements without the Landlord's prior written approval of the plans and
specifications therefor. Tenant shall be responsible for all necessary upkeep of lawns and grounds to keep the
premises well-maintained. Tenant shall be responsible to clear ice and snow from all sidewalks on or abutting the
premises. Also see Section 21.
7. FACILITY SERVICES. Tenant, during the term of this Lease, shall pay before delinquency all charges
for use of water, sewer, gas, electricity, power, garbage or trash disposal, and all other utilities or services of
whatever kind and nature which may be used in or upon the leased premises.
1
Page 53 of 272
8. END OF TERM. (a) This Lease shall terminate upon expiration of the original term in accordance with
Section 1. Tenant agrees that upon the termination of this Lease it will surrender, yield up and deliver the leased
premises as required by Sections 3 and 4. Tenant shall not continue to occupy the premises beyond the Lease
term without the express prior written consent of Landlord.
(b) TERMINATION FOR CAUSE. At any time during the term of this Lease or any renewal thereof,
Landlord may terminate this Lease for cause by delivery of written notice of termination to Tenant no less than
ninety(90) days before such termination. For purposes of this Lease, "cause" shall mean any material breach of
the terms or conditions of this Lease by Tenant, including but not limited to a failure to provide any documentation
required to be delivered to Landlord hereunder. Said notice shall specify the grounds constituting cause for
termination. Following delivery of such notice, Tenant shall have a period of thirty (30) days in which to cure the
default to the reasonable satisfaction of Landlord, and following such cure Landlord shall deliver to Tenant a
written notice of revocation of notice of termination.
9. ASSIGNMENT AND SUBLETTING. Tenant may not assign this Lease or sublet the premises or any part
thereof without the prior written consent of Landlord.
10. PROPERTY TAXES. The premises are currently tax exempt. Tenant shall be responsible to pay before
delinquency any general property taxes that may be assessed against the premises during the term hereof.
11. INSURANCE. (a)Tenant agrees that it will at its own expense procure and maintain commercial general
liability insurance in the amount of not less than $1,000,000 per occurrence. Such insurance shall cover liability
arising from premises operations, independent contractors, personal injury, products, completed operations and
liability assumed under an insured contract, including but not limited to the activities of Tenant, its employees,
invitees and agents. Certificates or copies of said policies, naming the Landlord as an additional insured on a
primary and non-contributory basis, including a waiver of subrogation in favor of Landlord, and providing for thirty
(30)days' advance notice to the Landlord before cancellation, shall be delivered to the Landlord no later than the
date that Tenant begins to occupy the leased premises. A renewal certificate shall be provided to Landlord each
year prior to expiration of any policy, upon request.
(b) Tenant will not do or omit the doing of any act which would vitiate any insurance, or increase the
insurance rates in force upon the real estate improvements on the premises or upon any personal property of the
Tenant upon which the Landlord by law or by the terms of this Lease, has or shall have a lien.
(c) Tenant further agrees to comply with recommendations of Iowa Insurance Services Office, or its
successor office, and to be liable for and to promptly pay, as if current rental, any increase in insurance rates on
said premises and on the building of which said premises are a part, due to increased risks or hazards resulting
from Tenant's use of the premises otherwise than as herein contemplated and agreed.
(d) At each 10-year anniversary of the commencement of this Lease,the parties shall confer in good faith
to review the appropriate amount of insurance coverage, and at such time the required coverage amount may be
increased by written notice from Landlord to Tenant.
12. INDEMNITY. Except as to the gross negligence of the Landlord or its agents in the performance of any
obligation of Landlord under this Lease,Tenant will protect, indemnify, and hold harmless the Landlord, its officers,
officials, employees, and agents, from and against any and all claims, demands, causes of action, loss, costs,
expenses, damages and liabilities of any type or nature(including but not limited to attorneys'fees and expenses)
(each of the foregoing is a "Claim") occasioned by, or arising out of, any accident or other occurrence causing or
inflicting injury and/or damage to any person or property, happening or done, in, upon, or about the leased
premises, or due directly or indirectly to the tenancy, use, or occupancy thereof, or any part thereof by the Tenant
or any person claiming through or under the Tenant. The foregoing indemnity shall include, but is not limited to,
Claims of Tenant or any third party for loss, damage or destruction of any personal property or fixtures left on the
premises after termination of the tenancy. The provisions of this paragraph shall survive the expiration,
abandonment, or termination of this Lease.
13. FIRE AND CASUALTY. In the event of a destruction or damage of the leased premises so that Tenant
is not able to authorized activities on the premises, and which damages cannot be repaired within one hundred
eighty(180) days, this Lease maybe terminated at the option of either the Landlord or Tenant. Such termination
2
Page 54 of 272
in such event shall be effected by written notice of one party to the other, within ninety (90) days after such
destruction. Tenant shall surrender possession within ten (10)days after such notice issues and, each party shall
be released from all future obligations hereunder.
14. CONDEMNATION. (a) DISPOSITION OF AWARDS. Should the whole or any part of the leased
premises be condemned or taken by a competent authority for any public or quasi-public use or purpose, each
party shall be entitled to retain, as its own property, any award payable to it. Or in the event that a single entire
award is made on account of the condemnation, each party will then be entitled to take such proportion of said
award as may be fair and reasonable.
(b) DATE OF LEASE TERMINATION. If the whole of the leased premises shall be so condemned or
taken, the Landlord shall not be liable to the Tenant except and as its rights are preserved as in paragraph 14(a)
above.
15. TERMINATION OF LEASE AND DEFAULTS OF TENANT. (a) TERMINATION UPON EXPIRATION
OR UPON NOTICE OF DEFAULTS. This Lease shall terminate upon expiration of the term hereof. Upon default
by Tenant in accordance with the terms and provisions of this Lease, or upon Tenant's abandonment of the
premises by failure to engage in authorized activities on the premises for more than ninety (90) consecutive
business days, this Lease may at the option of the Landlord be canceled and forfeited, provided, however, before
any such cancellation and forfeiture Landlord shall give Tenant a written notice specifying the default, or defaults,
and stating that this Lease will be canceled and forfeited thirty (30) days after the giving of such notice, unless
such default, or defaults, are remedied within such grace period. As an additional optional procedure or as an
alternative to the foregoing (and neither being exclusive of the other), Landlord may proceed as provided in
paragraph 22 below.
(b) BANKRUPTCY OR INSOLVENCY OF TENANT. In the event Tenant is adjudicated a bankrupt or in
the event of a judicial sale or other transfer of Tenant's leasehold interest by reason by any bankruptcy or
insolvency proceedings or by other operation of law, and such bankruptcy,judicial sale, or transfer has not been
vacated or set aside within ten (10) days from the giving of notice thereof by Landlord to Tenant, then and in any
such events Landlord may, at its option, immediately terminate this Lease and, upon giving of ten (10) days'
written notice by Landlord to Tenant, re-enter said premises, all to the extent permitted by applicable law.
(c) Waiver as to any default shall not constitute a waiver of any other or subsequent default.
16. RIGHT OF EITHER PARTY TO MAKE GOOD ANY DEFAULT OF THE OTHER. If default shall be made
by either party in the performance of, or compliance with, any of the terms, covenants, or conditions of this Lease,
and such default shall have continued without cure for thirty (30) days after written notice thereof from one party
to the other, the person aggrieved, in addition to all other remedies now or hereafter provided by law, may, but
need not, perform such term, covenant, or condition, or make good such default, and any amount advanced shall
be repaid forthwith on demand, together with interest at the rate of 12% per annum from the date of advance.
17. SIGNS. Tenant shall have the right and privilege of attaching, affixing, painting, or exhibiting signs on the
leased premises, provided only that (a) any and all signs comply with the ordinances of the City of Waterloo and
with the laws of the State of Iowa, and (b) Landlord has given its prior written approval of any sign.
18. MECHANIC'S LIENS. Neither the Tenant nor anyone claiming by, through, or under the Tenant, shall
have the right to file or place any mechanic's lien or other lien of any kind or character whatsoever upon said
premises or upon any building or improvement thereon, or upon the leasehold interest of the Tenant therein, and
notice is hereby given that no contractor, subcontractor, or anyone else who may furnish any material, service, or
labor for any building, improvements, alteration, repairs, salvaging or any part thereof, shall at any time be or
become entitled to any lien thereon, and for the further security of the Landlord,the Tenant covenants and agrees
to give actual notice thereof in advance to any and all contractors and subcontractors who may furnish or agree
to furnish any such material, service, or labor.
19. LANDLORD'S LIEN AND SECURITY INTEREST. Landlord shall have, in addition to the lien given by
law, a security interest as provided by the Uniform Commercial Code as codified in the State of Iowa upon all
personal property, and all substitutions, replacements, accessories, and accessions thereto and thereof, kept and
used on the leased premises by Tenant. Landlord may proceed at law or in equity with any remedy provided by
3
Page 55 of 272
law or by this Lease for the recovery of rent or for termination of this Lease because of Tenant's default in its
performance.
20. SUBSTITUTION OF EQUIPMENT, MERCHANDISE. ETC. Omitted.
21. OTHER PROVISIONS. (a) Either party may record this Lease or a memorandum hereof at any time.
(b) Tenant shall, at its own cost and expense, undertake all work of site preparation and construction
necessary to excavate a stormwater detention facility and construct a paved, approximately 100-stall parking lot
and up to three pickleball courts on the premises, together with such lighting, fencing, landscaping and other
improvements as Tenant may desire, subject to the provisions of this paragraph. Tenant shall submit specific
designs and site plans for review and approval by the Waterloo Leisure Services Director and City Engineer before
the commencement of construction. The initial site plan is attached hereto as Exhibit"B"for purposes of illustration
but may be modified upon mutual consent of the parties. Tenant will use its best efforts to obtain, or cause to be
obtained, in a timely manner, all required permits, licenses and approvals, and will meet, in a timely manner, all
requirements of all applicable local, state, and federal laws and regulations which must be obtained or met before
the Improvements may be lawfully constructed. All improvements shall be constructed in accordance with all
applicable building codes and shall comply with all applicable city ordinances and other applicable law. Any future
replacements or alterations to the improved premises shall be subject to Tenant's compliance with the provisions
of this paragraph that are applicable to original construction.
(c) The parking lot to be constructed by Tenant shall incorporate an existing paved area of eleven (11)
parking spaces on the northwest side of the premises. Pursuant to prior agreement between Landlord and the
owner of the abutting property(currently DEC Real Estate LC),the abutting owner has the right to use such spaces
for its business purposes. Tenant agrees not to interfere with such right of use or direct access thereto from the
abutting owner's property.
(d) In connection with the project described in paragraph (b) above, Tenant may make groundscape
improvements for surface water control on abutting property to the northwest of the premises and to Landlord's
property lying northeasterly of the premises, in accordance with plans and specifications approved in advance by
Landlord and Tenant. The parties shall work to obtain permission from the abutting private landowner for access.
(e) Tenant shall be solely responsible for all repair, maintenance and upkeep of the premises and
improvements thereon, including but not limited to snow removal, mowing, and weed control. As an alternative
to remedies under Section 16, Landlord may, if Tenant fails to repair and maintain the improvements, terminate
this Lease if Tenant does not provide to Landlord, within thirty(30) days after delivery of written notice to Tenant,
a plan to complete repairs and/or maintenance according to plans and on a time table reasonably acceptable to
Landlord. Tenant shall be further responsible for litter control in and around the premises, including but not limited
to areas within 50 feet of the premises on any street, sidewalk, or other publicly owned area. Litter shall be picked
up no less than weekly, but shall be done as often as required to maintain the premises and surrounding areas in
clean condition. Tenant shall be solely responsible for any utility costs relating to the premises.
(f) The parking lot, pickleball courts, and other Tenant improvements shall be available for use by the
general public at all times during normal operating hours, except for limited periods when appropriate for use by
Tenant's residents, staff, and guests and during special events conducted by Tenant. Tenant's proposed closure
of the facilities, whether in whole or in part or whether in accordance with a regular schedule or otherwise, shall
be subject to advance approval by the Waterloo Leisure Services Director or successor, which shall not be
unreasonably withheld. Tenant may post reasonable regulations regarding use of the premises. Tenant shall
provide, at its own cost and expense, any security that Tenant considers necessary or advisable for the protection
of Tenant's residents, their guests, and any of their vehicles.
(g) Unless otherwise agreed, any improvements made by Tenant during the Lease term shall become
the sole property of Landlord at the expiration of this Lease, without compensation for same to Tenant.
22. RIGHTS CUMULATIVE. The various rights, powers, options, elections, and remedies of either party as
provided in this Lease shall be construed as cumulative and no one of them as exclusive of the others or exclusive
of any rights, remedies, or priorities allowed either party by law, and shall in no way affect or impair the right of
4
Page 56 of 272
either party to pursue any other equitable or legal remedy to which either party may be entitled as long as any
default remains in any way unremedied, unsatisfied, or undischarged.
23. NOTICES AND DEMANDS. Notices as provided for in this Lease shall be given to the parties hereto at
the respective address of each designated on page one of this Lease unless either party notifies the other, in
writing, of a different address. Without prejudice to any other method of notifying a party in writing or making a
demand or other communication, such message shall be considered given under the terms of this Lease two (2)
business days after it is mailed by US registered or certified mail, return receipt requested.
24. RELATIONSHIP OF PARTIES. Nothing in this Lease shall, or shall be deemed or construed to, create
or constitute any joint venture, partnership, agency, employment, or any other relationship between the parties,
nor to create any liability for one party with respect to the liabilities or obligations of the other party or any other
person. Each party hereto is an independent contractor in relation to the other.
25. BINDING EFFECT. Each and every covenant and agreement herein contained shall extend to and be
binding upon the respective heirs, personal representatives, successors, and assigns of the parties hereto.
26. CHANGES TO BE IN WRITING. None of the covenants, provisions,terms, or conditions of this Lease to
be kept or performed by Landlord or Tenant shall be in any manner modified, waived, or abandoned, except by a
written instrument duly signed by the parties and delivered to the Landlord and Tenant. This Lease contains the
entire agreement of the parties and supersedes any and all discussions, negotiations, understandings, or
agreements pertaining to the subject matter hereof.
27. SEVERABILITY; REFORMATION. If any provision of this Lease is held invalid, illegal, or unenforceable,
whether in whole or in part, the remaining provisions of this Lease shall not be affected thereby and shall continue
in full force and effect. If, for any reason, a court finds that any provision of this Lease is invalid, illegal, or
unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then
such provision shall be deemed to be written and shall be construed and enforced as so limited.
28. CONSTRUCTION. Words and phrases herein, including acknowledgment hereof, shall be construed as
in the singular or plural number, and as masculine, feminine, or neuter, according to the context.
IN WITNESS WHEREOF, the parties hereto have duly executed this Business Property Lease as of the date
first written above.
LANDLORD TENANT
City of Waterloo, Iowa Friends of Faith Retirement Homes, Inc.
By: By:
Quentin Hart, Mayor Lisa Gates, its President/CEO
Attest:
Kelley Felchle, City Clerk
[acknowledgments on next page]
5
Page 57 of 272
STATE OF IOWA )
) ss.
BLACK HAWK COUNTY )
On , 2021, before me, the undersigned, a Notary Public in and for the State of Iowa,
personally appeared Quentin Hart and Kelley Felchle, to me personally known, and who, being by me duly sworn,
did say that they are the Mayor and City Clerk, respectively, of the City of Waterloo, Iowa; that the seal affixed to
the foregoing instrument is the corporate seal of the corporation, and that the instrument was signed and sealed
on behalf of the corporation by authority of its City Council as contained in the Resolution adopted by the City
Council, under Council Action No. of the City Council on , 2021, and
that Quentin Hart and Kelley Felchle acknowledged the execution of the instrument to be their voluntary act and
deed and the voluntary act and deed of the corporation, by it voluntarily executed.
Notary Public
STATE OF IOWA )
) ss.
BLACK HAWK COUNTY )
Acknowledged before me on 2021 by Lisa Gates as President/CEO of Friends of
Faith Retirement Homes, Inc.
Notary Public
6
Page 58 of 272
EXHIBIT "A"
Description of Leased Premises
See attached.
7
Page 59 of 272
EXHIBIT "B"
Initial Site Plan
(subject to modification)
See attached.
8
Page 60 of 272
6
U)
D
L
INDEX LEGEND 0L
U
General Description: Part of SW 1/4, Sec. 03—T88N—R13W, Waterloo
Surveyor. David L. Schell (#16775)
Surveying Company: Wayne Claassen Engineering & Surveying, Inc.
2705 University Avenue (P.O. Box 898) 0
Waterloo, Iowa 50704 U
(319)235-6294 L
Survey Requested By: Clark & Associates li
Proprietor. Waterloo Board of Park Commission
EXHIBIT "A"
SHEET 1 OF 2
DESCRIPTION OF LEASED PREMISES
LEGAL DESCRIPTION
That part of the Southwest Quarter (SW 1/4) of Section Three (03), Township Eighty—eight North (T88N), Range Thirteen
West (R13W), of the Fifth Principal Meridian, Waterloo, Black Hawk County, Iowa, described as follows:
Beginning at the most Southerly comer of Parcel described in land Deed 570, Page 201 in the Black Hawk County
Recorder's Office; thence N32723'E Four Hundred Seventy—seven and Thirty—six Hundredths (477.36) feet along the
Southeast line of said Parcel to the Southwesterly line of Lot Two Hundred Four (204), Crestview Second Addition; thence
S60'32'E One Hundred Ninety—two and Thirty—one Hundredths (192.31) feet along the said Southwesterly line, and along the
Southwesterly lines of Lot Two Hundred Five (205) and Lot Two Hundred Six (206) said Second Addition to the most
Southerly comer of said Lot Two Hundred Six (206); thence S32723'W Four Hundred Eighty—seven and Fifteen Hundredths
(487.15) feet along a line parallel to aforesaid Southeast line to the North right—of—way line of Park Lane; thence
N57'37'W One Hundred Ninety—two and Six Hundredths (192.06) feet along said North right—of—way line to the point of
beginning containing 2.13 acres.
n
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Cn
M
M
z
0
N
v
N
NOTES:
1. The basis of bearings for this Plat is the North line of
Park Lane assigned a bearing of S57'37'E as per land Deed
570, Page 201 in the Black Hawk County Recorder's Office.
CERTIFICATION
I hereby certify that this land surveying document was prepared and the related
survey work was performed by me or under my direct personal supervision and
that I am a duly Licensed Land Surveyor under the laws of the State of Iowa.
Signature:
David L. Schell, P.L.S.
Date: , 20 License No 16775
Pages or Sheets Covered by this Seal: 2
My license renewal date is December 31, 2022
Page 61 of 272
WAYNE CLAASSEN ENGINEERING AND SURVEYING, INC. PHONE: (VOICE) 319-235-6294
P.O. BOX 898 WATERLOO, IOWA 50704-0898 (FAX) 319-235-0028
EXHIBIT "A"
SHEET 2 7OF2)
DESCRIPTION OF LEASED PREMISES
Part of SW 1/4, Sec. 03—T88N—R13W
0 100 Waterloo, Black Hawk County, Iowa SURVEY LEGEND:
Survey for: Clark & Associates
Proprietor: Waterloo Board of Park Commission 000.00 DENOTES RECORD DIMENSION
(000.00) DENOTES FIELD DIMENSION
1 INCH = 100 FEET
Saratoga Drive (60' R/W)
Cre tview Second Addition
Lot 197 Lot 198 Lot 199 Lot 200 Lot 201
Lot 202
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S89'28'W-396.99' 22, Lot 204
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mWaterloo, Iowa Surveying Inc.
(D z 2705 University venue P.O. Box 898 • Waterloo. Iowa 50701
C Site Plan one: (319) 275-6294 Fax: (319) 235-0028
Email: claasse cesinacom
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Page 63 of 272
CITY OF WATERLOO
Council Communication
Resolution approving Completion of Project and Acceptance of Work for work performed by Community
Electric, Inc., of Waterloo, Iowa, in the amount of$128,053.50, in conjunction with the electrical repair at
Riverfront Stadium.
City Council Meeting: 7/19/2021
Prepared: 7/6/2021
ATTACHMENTS:
Description Type
❑ Final Acceptance Letter Modus Backup Material
Resolution approving Completion of Project and Acceptance of Work for
SUBJECT: work performed by Community Electric, Inc.. of Waterloo, Iowa, in the
amount of$128.053.50, in conjunction with the electrical repair at Riverfront
Stadium.
Submitted by: Submitted By: Travis Nichols, Facilities/Project Manager
Recommended Action: It is recommended that the project be accepted and that Council approve the
"Statement of Completion and Final Acceptance of Work."
In accordance with the contract documents, based on on-site observations
Summary Statement: and the data comprising this project, Modus Engineering approves
completion of this project.
Expenditure Required: $128,053.50
Source of Funds: CIP bond funds and Insurance Reimbursements
Policy Issue: Strategy 4.5: Quality of Place
Page 64 of 272
July 6, 2021
Travis Nicholas, Facilities/Project Manager
1101 Campbell Avenue
Waterloo, la 50701
RE: Riverfront Stadium Electrical Repair Project
This document acts as an official notice to the owner that the electrical work has been
completed by Community Electric for the Riverfront Stadium Electrical Repair Project and
has met the requirements of the Contract dated May 18, 2021.
The work to which this notice applies has been inspected by authorized representatives
of Owner, Contractor and Engineer and is hereby confirmed to be substantially complete
in accordance with the Contract documents on July 6th, 2021.
If you have any questions, please call us at (319) 235-0650.
Sincerely,
Irl a V U
M n 111 11 4Z
Michael J. Brocka, P.E.
MJB/tss
Project#21-003
Page i of i
DES MOINES IOWA CITY WATERLOO
M 130 EAST 3RD ST. STE. 300 1 1 6 EAST COLLEGE ST. STE 200 214 EAST 4TH ST.
M W W W.M O D U S-E N G.COM DES MOINES, IOWA 50309 IOWA CRY, IOWA 52240 WAIPg#b IW(5071"7b)
TEL 5 1 5.25 1.7280 TEL 31 9.248.4600 STEL 19..2.�35V.I06L5�0L
CITY OF WATERLOO
Council Communication
Resolution approving a Project Agreement with the Waterloo Development Corporation, in an amount not to
exceed $29,950, in conjunction with a Feasibility Study for a sports and recreation facility, and authorizing the
Mayor and City Clerk to execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Council Comm Sports and Rec Facility Study Backup Material
❑ WDC Project Agmt Sports Facility Feasibility Study Backup Material
Resolution approving a Project Agreement with the Waterloo Development
SUBJECT: Corporation, in an amount not to exceed $29.950, in conjunction with a
Feasibility Study for a sports and recreation facilitY, and authorizing the
Mayor and City Clerk to execute said document.
Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer
The Waterloo Development Corporation wants to fund a feasibility study for
a sports and recreation facility. The contract is in an amount not to exceed
Summary Statement: $29,950. Because this project is for city amenities, the expense and related
reimbursements from the Black Hawk County Gaming Association will be
processed by the City.
Ballard King has been hired to complete this study.
Expenditure Required: Not to exceed $29,950.00
Source of Funds: Waterloo Development Corporation-Black Hawk County Gaming
Association
Policy Issue: None
Page 66 of 272
CITY OF WATERLOO , IOWA
CITY CLERK AND FINANCE DEPARTMENT
KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer
Council Communication
Mayor City Council Meeting: July 19, 2021
QUENTIN Prepared: July 7, 2021
HART Dept. Head: Michelle Weidner, Chief Financial Officer
COUNCIL
MEMBERS SUBJECT: Resolution Approving Project Agreement
...................
MARGARET with Waterloo Development Corporation
KLEIN for Feasibility Study for Sports and
Wards Recreation Facility in an amount not to
JONATHAN exceed $29,950.
GRIEDER
Ward Submitted by: Michelle Weidner, Chief Financial Officer
PATRICK
MORRISSEY Recommended City Council Action: Resolution Approving Project Agreement
Ward with Waterloo Development Corporation for Feasibility Study for Indoor
JEROME Competitive Swimming Facility in an amount not to exceed $29,950.
AMOS,JR.
Ward Summary Statement: The Waterloo Development Corporation wants to
fund a feasibility study for a sports and recreation facility. The contract is in an
RAY amount not to exceed $29,950. Because this project is for city amenities, the
FEUSS expense and related reimbursements from the Black Hawk County Gaming
Wards Association will be processed by the City.
SHARON Ballard King has been hired to complete this study.
At-Large
Expenditure Required: Not to exceed $29,950.00
DAVE
BOESEN Source of Funds: Waterloo Development Corporation - Black Hawk
At-Large County Gaming Association
Policy Issue: None
Alternative:
Background Information:
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer Page 67 of 272
PROJECT FUNDING AGREEMENT
This Project Funding Agreement (the "Agreement") is entered into effective as of June
23, 2021, by and between Waterloo Development Corporation ("WDC") and the City of
Waterloo,Iowa("City").
RECITALS
A. WDC and City plan to work together to study the feasibility of the construction of a
sports and recreation facility.
B. The parties desire to enter this Agreement to express their continued desire to
work together for advancement of the Project on the terms set forth herein.
AGREEMENT
NOW,THEREFORE,in consideration of the mutual promises exchanged herein, and for
other consideration, the receipt and sufficiency of which is hereby acknowledged,the parties
agree as follows:
1. City Responsibility. City will work with Ballard*King Associates to perform a
feasibility study that will include a market analysis, preliminary construction costs, etc.for a
sports and recreation facility. The Waterloo Development Corporation will reimburse the City
100%of the costs of this study up to $29,950.00. The City will oversee all Project activities, will
review and approve all requests for payment from Project contractors, consultants, or others, and
will issue payment to the requestor in timely fashion (subject to any contractual or other rights to
audit,protest, or deny payment).
2. WDC Responsibility. WDC has reviewed and approved the scope of Services
from Ballard*King & Associates. WDC agrees to dedicate to payment of the Purchase Contract
the sum of$29,950.00 (the "Dedicated Sum")from the funds that it receives or is awarded from
the Black Hawk County Gaming Association. Within thirty (30) days of receipt of any payment
request that it receives from the City, certifying that the City has made disbursements for
payment of the Design Contracts in an amount at least equal to the request, WDC will remit
payment to the City in the amount requested,provided that cumulative payments made to the
City shall not,in the aggregate, exceed the Dedicated Sum. WDC agrees to cooperate with City
in good faith on all future decisions regarding Project design and specifications.
3. Notices. Any notice under this Agreement shall be in writing and shall be
delivered in person or by United States registered or certified mail, postage prepaid and
addressed:
Page 68 of 272
WDC CITY
Waterloo Development Corp. City of Waterloo, Iowa
360 Westfield Ave. Ste 200 715 Mulberry Street
Waterloo, Iowa 50701 Waterloo, Iowa 50703
Attn: Jim Miller Attn: Mayor
Delivery of notice shall be deemed to occur (i) on the date of delivery when delivered in person,
or(ii) three (3) business days following the date of deposit if mailed by United States registered
or certified mail, postage prepaid.
4. Miscellaneous Provisions. This Agreement is binding upon and shall inure to the
benefit of the parties and their respective successors and assigns. This Agreement is the entire
agreement between the parties pertaining to the subject matter hereof and supersedes all prior
understandings or agreements relating to the subject matter hereof,whether oral or written,and this
Agreement may not be modified except by the mutual written agreement of both parties. Time is
of the essence of this Agreement.
IN WITNESS WHEREOF,the parties have executed this Project Funding Agreement
by their duly authorized representatives as of the date first set forth above.
WATERL E LO T CITY OF WATERLOO,IOWA
CO
Y: By:
Robert Petersen, Vice President Quentin Hart,Mayor
Attest:
Kelly Felchle, City Clerk
2
Page 69 of 272
CITY OF WATERLOO
Council Communication
Resolution approving a Project Agreement with the Waterloo Development Corporation, in an amount not to
exceed $44,900, in conjunction with the design of enhancements to the 4th Street Bridge, Cedar River Dam
and surrounding area, and authorizing the Mayor and City Clerk to execute said document.
City Council Meeting: 7/19/2021
Prepared: 6/23/2021
ATTACHMENTS:
Description Type
❑ Council Comm WDC Agmt 4th St River Lighting Backup Material
❑ WDC Project Agmt 4th St River Lighting Backup Material
Resolution approving a Project Agreement with the Waterloo Development
Corporation, in an amount not to exceed $44.900, in conjunction with the
SUBJECT: design of enhancements to the 4th Street Bridge, Cedar River Dam and
surrounding area, and authorizing the Mayor and City Clerk to execute said
document.
Submitted by: Submitted By:Michelle Weidner. Chief Financial Officer
The Waterloo Development Corporation and the City of Waterloo are
collaborating on the design of enhancements to the 4th Street Bridge, Cedar
River Dam and surrounding areas. This contract is in an amount not to
Summary Statement: exceed $44,900. Because this project is for city amenities, the expense and
related reimbursements from the Black Hawk County Gaming Association
will be processed by the City.
Ballard King has been hired to complete this study.
Expenditure Required: Not to exceed $44,900
Source of Funds: Waterloo Development Corporation - Black Hawk County Gaming
Association
Policy Issue: None
Page 70 of 272
CITY OF WATERLOO , IOWA
CITY CLERK AND FINANCE DEPARTMENT
KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer
Council Communication
Mayor City Council Meeting: July 19, 2021
QUENTIN Prepared: June 23, 2021
HART Dept. Head: Michelle Weidner, Chief Financial Officer
COUNCIL
MEMBERS
...................
MARGARET SUBJECT: Resolution Approving Project Agreement
KLEIN with Waterloo Development Corporation
Wards for 4t" Street Bridge and Cedar River Dam
JONATHAN Enhancements in an amount not to
GRIEDER exceed $44,900.
Ward 2
Submitted by: Michelle Weidner, Chief Financial Officer
PATRICK
MORRISSEY
Ward Recommended City Council Action: Resolution Approving Project Agreement
JEROME with Waterloo Development Corporation for 4t" Street Bridge and Cedar River
AMOS,JR. Dam Enhancements in an amount not to exceed $44,900.
Ward 4
Summary Statement: The Waterloo Development Corporation and the
RAY City are collaborating on the design of enhancements to the 4t" Street Bridge and
FEUSS Cedar River Dam area enhancements project. The contract is in an amount not to
Wards exceed $44,900. Because this project is for city amenities, the expense and
SHARON related reimbursements from the Black Hawk County Gaming Association will be
NON processed by the City.
At-Large
DAVE Expenditure Required: Not to exceed $44,900
BOESEN
At-Large Source of Funds: Waterloo Development Corporation - Black Hawk
County Gaming Association
Policy Issue: None
Alternative:
Background Information:
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer Page 71 of 272
PROJECT FUNDING AGREEMENT
This Project Funding Agreement (the "Agreement") is entered into effective as of May
12, 2021 by and between Waterloo Development Corporation("WDC") and the City of Waterloo,
Iowa("City").
RECITALS
A. WDC and City have worked together, and intend to continue working together, on a
project to make certain enhancements to the 0h Street Bridge, Cedar River Dam and
surrounding areas (the "Project"). In connection with undertaking the Project, the
WDC will enter into certain contracts for design documents and related services of
the bridge lighting project.
B. The parties desire to enter this Agreement to express their continued desire to work
together for advancement of the Project on the terms set forth herein.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual promises exchanged herein, and for
other consideration, the receipt and sufficiency of which is hereby acknowledged,the parties
agree as follows:
1. WDC Responsibility. The WDC has a professional services agreement for the
design documents and construction related services for 4th Street bridge and surrounding area
lighting enhancements and dam lighting that the City is to administer. The Waterloo
Development Corporation will reimburse the City 100% of the costs up to $44,900 for the design
using funds allocated to it from the Black Hawk County Gaming Association. The WDC will
comply with all other laws or regulations which may apply to its activities in carrying out the
Project; and will comply with all terms, covenants, and conditions of the Purchase Contracts.
WDC agrees to cooperate with the City in good faith on all future decisions regarding Project
design and specifications and to consult with City from time to time regarding Project status.
The WDC will oversee all Project activities, will review and approve all requests for payment
from Project contractors, consultants, or others. Within thirty(30) days of receipt of any payment
request that it receives from the City, certifying that the City has made disbursements for
payment of the Design Contracts in an amount at least equal to the request, WDC will remit
payment to the City in the amount requested,provided that cumulative payments made to the
City in connection with the Design Contracts shall not, in the aggregate, exceed the Dedicated
Sum.
2. City Responsibility. City agrees to cooperate with WDC in good faith on all
future decisions regarding Project design and specifications and to consult with WDC from time
to time regarding Project status. City agrees to make all payments required under the contract in
timely fashion(subject to any contractual or other rights to audit, protest, or deny payment).
Page 72 of 272
3. Notices. Any notice under this Agreement shall be in writing and shall be
delivered in person or by United States registered or certified mail,postage prepaid and
addressed:
WDC CITY
Waterloo Development Corp. City of Waterloo, Iowa
360 Westfield Ave. Ste. 200 715 Mulberry Street
Waterloo, Iowa 50701 Waterloo, Iowa 50703
Attn: Jim Miller Attn: Mayor
Delivery of notice shall be deemed to occur(i) on the date of delivery when delivered in person,
or(ii)three (3)business days following the date of deposit if mailed by United States registered
or certified mail,postage prepaid.
4. Miscellaneous Provisions. This Agreement is binding upon and shall inure to the
benefit of the parties and their respective successors and assigns. This Agreement is the entire
agreement between the parties pertaining to the subject matter hereof and supersedes all prior
understandings or agreements relating to the subject matter hereof,whether oral or written, and this
Agreement may not be modified except by the mutual written agreement of both parties. Time is
of the essence of this Agreement.
IN WITNESS WHEREOF,the parties have executed this Project Funding Agreement
by their duly authorized representatives as of the date first set forth above.
WARRolb,rrt
0 EVEL NT CITY OF WATERLOO, IOWA
CO'N�
B ��!(/• By:
Petersen,Vice President Quentin Hart, Mayor
Attest:
Kelley Felchle, City Clerk
2
Page 73 of 272
CITY OF WATERLOO
Council Communication
Recommendation of appointment of Jacob Geller, from the current Civil Service List, to the position of
Natural Resources Technician in the Leisure Services Department, effective August 9, 2021.
City Council Meeting: 7/19/2021
Prepared: 6/25/2021
ATTACHMENTS:
Description Type
❑ NRTech Civil Service List Backup Material
❑ NRTech Pers. Req. Backup Material
❑ questionaire NRTech Backup Material
❑ job description NRTech Backup Material
Recommendation of appointment of Jacob Geller, from the current Civil
SUBJECT: Service List, to the position of Natural Resources Technician in the Leisure
Services Department. effective August 9, 2021.
Submitted by: Submitted By:Paul Huting, Leisure Services Director
Recommended Action: Recommend approval of appointment.
The Civil Service List for Natural Resources Technician was certified on
Summary Statement: June 18, 2021. This is a new position created by reorganization following
the retirement of the Assistant Director.
Expenditure Required: Annual Salary: $50,796
Benefits: $14,013 (single coverage health)
Source of Funds: Leisure Services (4100 Park) operating budget.
Policy Issue: This action will help support the City of Waterloo Strategic Plan Strategy
4.5 - Maintain Facilities that support quality of place.
Background Information: Attachments include the Civil Service List, Personnel Requisition form and
questionnaire, and job description.
Page 74 of 272
CITY OF WATERLOO , IOWA
HUMAN RESOURCES DEPARTMENT
715 Mulberry St. Waterloo, fA 50703 .Phone 319 291-4303 Fax 319 291-4589
•
rr
June 18,2021
TO: Honorable Mayor&City Council
We,the members of the Civil Service Commission,certify the following list of applicants,who are
eligible based upon'the examination process as set forth by the Civil Service Commission for
appointment to the position of Natural Resources Technician for the City of Waterloo, Iowa
Leisure Services Department. Appoint znent(s) shall be made from this list far the next year {June
18,2021 —June 17, 2022).
E
CERTIFIED LIST
Craig Hemsath
Jacob Geller
Jordan Evans
Angi Reid
Dryden Brooks
i
1
Respectfully submitted,
Barry ' s Date Lode Caldwell D to
LIP llrlzm�
Ethel Washington Date
CS LIST NATURAL RESOURCES TE00FICIAN 21
WE'RE WORKING FOR YOU!
An Equal OpportunlWAfflrmalive Action Employer Page 75 of 272
PERSONNEL REQUISITION FORM (V
Check as applicable: To start recruiting or civil service process and/or R To fill a vacancy
El Active Civil Service List Expires: _
A proposed job description and questionnaire must accompany this form at time of submission to
Human Resources.
Position Title: Natural Resources Technician Department: Leisure Services
Reports To: Park Superintendent/City Eqrester � Work Location: Byrne, ark
Employment Status: Regular Full Time 0 Temporary Full Time from to
E] Regular Part Time E] Temporary Part Time from to
El Regular 7-Month E] Intern/Co-op Student from to
Type of Position:
Recommended Recruitment Sources:
Civil Service Position: Z Yes ❑No 0 Internal Posting Only
Bargaining Position: El Yes ®No N Internal Posting and External Advertising
Bargaining Group:
Non-bargaining Position: Yes F-1 No
Complete the following if the requisition is to fill a vacancy:
Now Position or El Replacement Position for:
(Specify name and title of former incumbent)
If replacement, former incumbent: El Retired/Resigned/Terminated 0 Transferred ❑ Promoted
Date incumbent terminated employment: Date of final payout:
Anticipated start date: 5/1/21No. ofhours/weck: 40 Work schedule: lam-3:30 3*3 ORLn
Justification of need for position: Coordinate new pollinator plantings, Katoski Greenbelt Project coordination,
respond to public tree inquires, and assist office manager with administrative duties.
What are the likely consequences if the position is not filled? Waterloo's natural areas like the Katoski Greenbelt
will be neglected and transition of turfgrass to pollinator plantings in many parks will not be completed. Public tree
inquiries would not be reviewed in a timely manner after call ins are received. Incoming phone calls to Leisure
Services office at Byrnes Park may not be answered in a timely manner.
APPROVALS
Annual salary requirements: 49,317 Hourly Rate: 23.71 Benefits: 25,984
(Payroll taxes,pension,licalti,ins.-assuming family)
Is position budgeted for this and future FYs? E] Yes Z No If no,how will position be funded? Funding
will come from vacancy created by the retirement of Asst. Leisure Services Director on 12/31/2020.
Approved subject to the following conditions:
Submitting Depa�rtfncnt lea Da�tc Mayor Date
Chiel'Financial Officer Date
L---Hurnari Resources Director Date
Human Resources Committee Chairperson Date
Created 6/30/2017
Page 76 of 272
PERSONNEL REQUISITION FORM
Check as applicable: ® To start recruiting or civil service process and/or ❑ To fill a vacancy
❑ Active Civil Service List Expires:
A proposed job description and questionnaire must accompany this form at time of submission to
Human Resources.
Position Title: Natural Resources Technician Department: Leisure Services
Reports To: Park Superintendent/City Forester Work Location: Byrnes Park
Employment Status: ® Regular Full Time ❑ Temporary Full Time from to
❑ Regular Part Time ❑ Temporary Part Time from to
❑ Regular 7-Month ❑ Intern/Co-op Student from to
Type of Position: Recommended Recruitment Sources:
Civil Service Position: ® Yes ❑No ❑ Internal Posting Only
Bargaining Position: ❑ Yes ® No ® Internal Posting and External Advertising
Bargaining Group:
Non-bargaining Position: ® Yes ❑No
Complete the following if the requisition is to fill a vacancy:
® New Position or ❑ Replacement Position for:
(Specify name and title of former incumbent)
If replacement, former incumbent: ❑ Retired/Resigned/Terminated ❑ Transferred ❑ Promoted
Date incumbent terminated employment: Date of final payout:
Anticipated start date: 5/1/21 No, of hours/week: 40 Work schedule. 7am-3:30pm
Justification of need for position: Coordinate new pollinator plantings,Katoski Greenbelt Project coordination,
respond to public tree inquires, and assist office manager with administrative duties.
What are the likely consequences if the position is not filled? Waterloo's natural areas like the Katoski Greenbelt
will be neglected and transition of turfgrass to pollinator plantings in many parks will not be completed. Public tree
inquiries would not be reviewed in a timely manner after call ins are received. Incoming phone calls to Leisure
Services office at Byrnes Park may not be answered in a timely manner.
APPROVALS
Annual salary requirements: 49,317 Hourly Rate: 23.71 Benefits: 25,984
(Payroll taxes,pension,health ins.-assuming family)
Is position budgeted for this and future FYs? ❑ Yes ®No If no,how will position be funded? Funding
will come from vacancy created by the retirement of Asst. Leisure Services Director on 1213112020.
Approved subject to the following conditions:
Submitting Departmen ea Date Mayor Date
Chief Financial Officer Date Human Resources Director Date
Human Resources Committee Chairperson Date
Created 6/30/2017
Page 77 of 272
I
Natural Resources Technician
DEPARTMENT LEISURE SERVICES
E SALARY $23.71./hour
FLSA NON-EXEMPT
CIVIL SERVICE INCLUDED
BARGAINING UNIT NON-BARGAINING
GENERAL STATEMENT OF DUTIES
Professional position under the general direction of the Park Superintendent/City Forester,
responsible for assisting with a variety of activities related to management of Waterloo's
Katoski Greenbelt, Pollinator Zones, & city owned trees.
EXAMPLES OF ESSENTIAL FUNCTIONS (Illustrative Only)
These functions are considered essential for the successful performance in this job
classification.
1. Coordinates site preparation, establishment, and ongoing maintenance for pollinator
zones in various city owned properties and parks.
2. Assists in management of Katoski Greenbelt natural areas.
3. Coordinates projects with Hawkeye Natural Resources Program students & volunteer
groups in conservation related activities on city owned properties.
4. Responds to public tree inquiries and complaints.
5. Maintains accurate inventory of public trees on provided software.
6. Inspects contracted work in various natural resource related projects.
7. Assists office manager with administrative duties.
8. Works independently and with others with limited supervision.
9. Performs all work duties and activities in accordance with City, Leisure Services, and
OSHA policies, procedures, and safety rules.
10. Performs all other duties as assigned.
E
REQUIRED KNOWLEDGE & ABILITIES
t
1. Thorough knowledge of native prairie grasses and fortis.
[ 2. Ability to identify trees, grasses, and forbs.
E
3. Ability to identify common insects and diseases common in prairie grasses, forbs, and
trees.
4. Thorough knowledge of the principles and practices of urban forestry.
5. Must have exceptional computer skills.
[ 6. Ability to read and understand bid and contract documents.
7. Ability to prioritize work, produce a quality work product within strict time lines and
handle multiple tasks.
8. Ability to respond to questions, communicate effectively and maintain working
relationships with other City employees, supervisors, Commission members, elected
officials, the media and the general public tactfully and in a clear, concise and easily
understandable manner.
Page 78 of 272
9. Ability to work with people from abroad variety of social, economic, racial, ethnic and
educational backgrounds.
10. Ability to keep accurate and thorough records.
ACCEPTABLE EXPERIENCE & TRAINING
1. High school diploma/GED with a minimum of 5 years of verifiable experience in a
natural resources field
OR
2. Formal post high school education in natural resources, horticulture, forestry, or other
park related area
OR
Any equivalent combination of education and experience that provides the knowledge,
skills and abilities necessary to perform the work.
3. Iowa driver's license and good driving record based on City of Waterloo driver
performance criteria. A candidate with any of the following will not be considered for
employment: Loss of license for any reason during the period of candidacy for
employment, if the candidate remains without a valid, current license for the position
when the City issues an offer of employment; loss of license, plea of guilty, plea of no
contest or its equivalent or conviction for OWI, reckless driving or other major moving
violation within the previous five year period; four or more citations for moving
violations within the previous three year period excluding speeding violations of 10 mph
or less over the posted speed limit; three or more citations for moving violations within
the previous one year period. After appointment to the position, disciplinary action or
continuing employment status may be reviewed for the following: four or more moving
€' violations within the previous three years, three or more moving violations within the
previous one year or loss of license or conviction for OWI, reckless driving or other
major moving violation within the previous five years; two or more at-fault accidents
€' within a three year period. An applicant's driving record will be reviewed prior to an
offer of employment and at least annually after hire.
ESSENTIAL PHYSICAL ABILITIES
i' The following physical abilities are required with or without accommodation:
1. Speech and hearing that permits the employee to communicate effectively with other
employees, elected officials, the media, and members of the general public in person or
by telephone.
2. Personal mobility that permits the employee to operate a passenger vehicle safely, visit
work sites, inspect City street trees, and physically move to and from various Leisure
Services facilities and attend meetings.
3. Vision and manual dexterity that permits the employee to operate a personal computer,
handle files, evaluate trees, and perform other administrative responsibilities.
MISCELLANEOUS
1, After a conditional offer of employment, the City of Waterloo will conduct a background
investigation including employment and criminal history checks on any applicant being
offered the position.
E
E
E
Page 79 of 272
l
z. Following a conditional offer of employment, the City of Waterloo reserves the right to
require a physical examination and a drug test by a physician of the City's choice to
determine if an applicant is capable of performing the essential functions of the
position.
3. Must submit to and pass Civil Service examination procedures including a panel
interview.
WORK SCHEDULE
Generally 7:00 a.m. to 3:30 p.m. Monday through Friday with a half hour unpaid lunch.
Occasional evening or weekend work.
Page 80 of 272
PERSONNEL REQUISITION
Natural Resources Technician
The following questions are provided as guidelines to assist you in developing your
rational for the Natural Resources Technician in the Leisure Services Department.
Depending upon your situation, some questions may or may not apply. Please provide
written responses to these questions as part of your preparation for meeting with the
Mayor.
(1) What are the key job responsibilities of this position?
• Coordinates pollinator zones in public areas
• Assists in the management of the Katoski Greenbelt natural areas
• Assists office manager with administrative duties
• Responds to public tree inquiries and concerns.
• Maintains tree inventory on provided software.
• Coordinate tree plantings in public areas.
(2) Can the job responsibilities of this position be assigned to other employees
within the department? If no, why not?
No; the other employees in the department are already overloaded with required duties.
(3) How is the work of this position being accomplished now?
The work of this position had been accomplished by a temporary employee and the City
Forester. The Temporary employee left for other employment on 12/31/2020 and the
City Forester has taken on more responsibilities as Park Superintendent/City Forester. So
currently the Park Superintendent/City Forester is struggling to accomplish the work.
(4) Are the filled positions in your department currently being utilized to their
maximum potential?
Yes
(5) How would filling this position meet the needs of your department or the City
on either a short-term basis (if temporary position) or a long-tern basis (if a
regular position)?
Filling this position helps to insure Leisure Services transitions a number of park and
public areas into pollinator zones, efficiently maintains Katoski Greenbelt, is efficient in
office administration, and more efficiently maintains public tree inventory & work
E records, and responds promptly to public tree inquiries.
(6) What cost savings or revenues, if any, would your department or the City
realize if this position is filled?
A vacant Asst. Director of Leisure Services position will not be filled. A reorganization
E of the department including the addition of this position will result in a small savings
E
each year.
(7) if you are paying overtime or comp time within your department to
accomplish this work now, how much overtime or comp time has been paid
out or earned that is directly attributable to this position and over what period
of time?
OT or Comp time is not being used to accomplish this work now.
I
E �
E
Page 81 of 272
(8) How has the work load or demands of your department changed in
comparison to your staffing levels over the past three fiscal years? Provide
statistics if possible.
Over the Iast 3 years the workload has increased with the staffing level decreasing. The
City of Waterloo has begun discussions with the Cedar Valley Monarch Zones to
transition City owned land into Pollinator plantings. Katoski Greenbelt requests have
increased due to development of a water trail, increased soft trail usage, recurring
flooding, and the Greenbelt Lake Improvements that will be happening over the next
several years. Due to the loss of nearly 5,000 ash trees on public property, planting large
numbers of replacements trees requires coordination as well .
(9} If this position is not filled, what affect will it have on your department?
What work will not get done? What costs will you incur? Please be as
specific as possible.
Waterloo's natural areas like the Katoski Greenbelt will be neglected causing a negative
effect on these resources. Trails will not get maintained properly, invasive species in the
Greenbelt will not be eradicated. The transition of turf grass to pollinator plantings in
many parks and public areas will not be completed. Public tree inquiries will not be
responded to on a timely basis. Costs will include losing top quality parks and preserves
that we strive to provide to our citizens where they can enjoy the outdoor environment. If
E tree requests are not reviewed in a timely manner and prioritized there may be an increase
in insurance claims from falling limbs or trees damaging property before crews can take
care of situations.
I
(10) How do you cover the responsibilities for this position whenever the
E; incumbent is out on vacation?
NIA
(11) Is it possible that the City could outsource this position to an outside
i' agency? If so, what savings, if any, would the City realize as a result of this
change?
No.
( (12) How would you rank this position in terms of its contribution to City
E
(; business in comparison with other positions reporting to you?
This position ranks high. The pollinator plantings and Katoski Greenbelt projects that
will be coordinated by this position help Leisure Services achieve its mission of
providing an enjoyable outdoor environment with top quality parks, preserves, and
E recreational trails. Prompt customer service of responding to public tree inquiries is very
important as well. Most of Leisure Services' phone calls are from citizens with tree
related 'issues.
E
(13) How does this position impact the Goals and Objectives for the City adopted
by the City Council?
Strategy 4.5: Maintain & develop community services and city facilities that support
quality of place. The pollinator plantings, natural resource projects coordinated by this
position, and response to tree inquiries will have positive impact on Waterloo's quality of
place. This position also supports part of the Leisure Services mission statement by
providing an enjoyable outdoor environment with top quality parks, preserves, and
recreational trails.
Page 82 of 272
Resumes can only be submitted by going to the City of Waterloo website www.citvofwaterlooiowa.com,
Career Opportunities, clicking on Natural Resources Technician, reading through the description and
following the directions to submit your resume. We will not accept mailed, faxed, hand-delivered or directly
emailed resumes. Deadline is Noon on Friday,April 30,2021.
CIVIL SERVICE NOTICE
CITY OF WATERLOO, IOWA
OPEN EXAMINATION
NATURAL RESOURCES TECHNICIAN
DEPARTMENT LEISURE SERVICES
SALARY $23.71/hour
FLSA NON-EXEMPT
CIVIL SERVICE INCLUDED
BARGAINING UNIT NON-BARGAINING
GENERAL STATEMENT OF DUTIES
Professional position under the general direction of the City Forester,responsible for assisting with a variety of activities
related to management of Waterloo's Katoski Greenbelt,Pollinator Zones and City-owned trees.
EXAMPLES OF ESENTIAL FUNCTIONS 2. Ability to identify trees,grasses and forbs.
(Illustrative Only)
These functions are considered essential for successful 3. Ability to identify insects and diseases common in
performance in this job classification. prairie grasses, forbs and trees.
1. Coordinates site preparation, establishment, and 4. Thorough knowledge of the principles and practices
ongoing maintenance for pollinator zones in various of urban forestry.
City-owned properties and parks.
5. Must have exceptional computer skills - will be
2. Assists in management of Katoski Greenbelt natural utilizing tree inventory software and creating Word
areas. and Excel documents.
3. Coordinates projects with Hawkeye Natural 6. Ability to read and understand bid and contract
Resources Program students and volunteer groups in
documents.
conservation-related activities on City-owned
properties. 7. Ability to keep accurate and thorough records.
4. Responds to public tree inquiries and complaints.
8. Ability to prioritize work, produce a quality work
5. Maintains accurate inventory of public trees on product within strict time lines and handle multiple
provided software. tasks.
6. Inspects contracted work in various natural resource 9. Ability to respond to questions, communicate
related projects. effectively and maintain working relationships with
other City employees, supervisors, Commission
7. Assists office manager with administrative duties. members, elected officials, the media and the public
8. Works independently and with others with limited tactfully and in a clear, concise and easily
understandable manner.
supervision.
9. Performs all work duties and activities in accordance 10. Ability to work with people from a broad variety of
with City, Leisure Services, and OSHA policies, social, economic, racial, ethnic and educational
procedures, and safety rules. backgrounds.
10. Performs all other duties as assigned. ACCEPTABLE EXPERIENCE & TRAINING
1. High school graduate/equivalent with a minimum of
REQUIRED KNOWLEDGE &ABILITIES 5 years of verifiable experience in a natural
1. Thorough knowledge of native prairie grasses and resources field
forbs. OR
Page 83 of 272
Formal post high school education in natural MISCELLANEOUS
resources, horticulture, forestry or other park-related 1. Following a conditional offer of employment, the
area City of Waterloo will conduct a background
OR investigation including, driving, employment,
Any equivalent combination of education and education and criminal history checks on any
experience that provides the knowledge, skills and applicant being offered the position.
abilities necessary to perform the essential functions
of the position. 2. Following a conditional offer of employment, the
City of Waterloo reserves the right to require a
2. Working knowledge of Word and Excel. physical examination and a drug test by a physician
of the City's choice to determine if an applicant is
3. Iowa driver's license and good driving record based capable of performing the essential functions of the
on City of Waterloo driver performance criteria. A position.
candidate with any of the following will not be
considered for employment: Loss of license for any 3. Must submit to and pass Civil Service examination
reason during the period of candidacy for procedures including a panel interview.
employment, if the candidate remains without a
valid, current license for the position when the City WORK SCHEDULE
issues an offer of employment; loss of license, plea Generally 7:00 a.m. to 3:30 p.m. Monday through Friday
of guilty, plea of no contest or its equivalent or with a half hour unpaid lunch. Occasional evening or
conviction for OWI, reckless driving or other major weekend work. Limited overtime.
moving violation within the previous five year
period; four or more citations for moving violations EXAMINATION INFORMATION
within the previous three year period excluding Qualified applicants who apply by the deadline date will
speeding violations of 10 mph or less over the be required to appear before an oral examination panel
posted speed limit; three or more citations for consisting of a minimum of three people who have
moving violations within the previous one year expertise in the areas being tested. An individual must
period. After appointment to the position, receive a minimum average score of sixty points out of
disciplinary action or continuing employment status one hundred to achieve a passing score on the oral
may be reviewed for the following: four or more examination. The top applicants, as ranked by their scores
moving violations within the previous three years, on the oral examination will be the individuals placed on
three or more moving violations within the previous the certified list. Applicants who qualify as outlined and
one year or loss of license or conviction for OWI, are full time regular employees of the City of Waterloo
reckless driving or other major moving violation shall have one additional point per full year of
within the previous five years; two or more at-fault employment up to a maximum of five points added to their
accidents within a three year period. An applicant's final score. Honorably discharged men and women from
driving record will be reviewed prior to an offer of the military or naval forces of the United States who
employment and at least annually after hire. qualify per provisions of Chapter 35 of the Code of Iowa
and who are citizens and residents of the United States
ESSENTIAL PHYSICAL ABILITIES shall have five additional points added to their final score
The following physical abilities are required with or upon submission of their DD214 or ten points added if
without accommodation: they were awarded a Purple Heart or have a service
connected disability.
1. Speech and hearing that permits the employee to
communicate effectively with other employees, ORAL EXAMINATION DATE
elected officials, the media and the public in person Qualified applicants who apply by the deadline date will
or by telephone. be notified of the time,place and date of the examination.
2. Personal mobility that permits the employee to
operate a passenger vehicle safely, visit work sites, A.A./E.E.O.
inspect City trees, physically move to and from
various Leisure Services facilities and attend Minority,female& disabled individuals are
encouraged to apply.
meetings.
3. Vision and manual dexterity that permits the
employee to operate a personal computer, handle
files, evaluate trees and perform other administrative NATURAL RESOURCES TECII IICIAN DESCRIPTION 21
March 2021
responsibilities.
Page 84 of 272
CITY OF WATERLOO
Council Communication
Recommendation of appointment of Oumie Ceesay, from the current Civil Service list, to the position of
Associate Engineer in the Engineering Department, effective on or about August 2, 2021, pending successful
completion of pre-employment physical and drug screening.
City Council Meeting: 7/19/2021
Prepared: 7/6/2021
ATTACHMENTS:
Description Type
❑ Requisition Questionnaire Backup Material
Recommendation of appointment of Oumie Ceesay, from the current Civil
SUBJECT: Service list, to the position of Associate Engineer in the Engineering
Department, effective on or about August 2. 2021, 12ending successful
completion of pre-employment physical and drug screening.
Submitted by: Submitted By:Jamie Knutson, PE, City Engineer
Recommended Action: Approve the appointment of Oumie Seesay to the position of Associate
Engineer with a start date to be determined.
Summary Statement: This appointment is being made from the Certified Civil Service List.
Expenditure Required: Associate Engineer salary and benefits
Page 85 of 272
REOEIVEO JUN 3 0 2020
PERSONNEL, REQUISITION FORM
Check as applicable: ❑ To start recruiting or civil service process and/or X To fill a vacancy
❑ Active Civil Service List Expires:
A proposed job description and questionnaire must accompany this form at time of submission to
Human Resources.
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Position Title: Associate Engineer Department: Engineering
Reports To: City Engineer Work Location: City Hall
Employment Status: X Regular Full Time ❑Temporary pull Time from to
❑Regular Part Time ❑ Temporary Part Time from to
❑ Regular 7-Month ❑ Intern/Co-op Student from to
Ty12e of Position: Recommended Recruitment Sources:
Civil Service Position: X Yes ❑No ❑ Internal Posting Only
Bargaining Position: X Yes ❑No X Internal Posting and External Advertising
Bargaining Group: AFSCME
Non-bargaining Position: ❑ Yes ❑No
Complete the following if the requisition is to fill a vacancy:
❑ New Position or X Replacement Position for:Jeff Bales,Associate Engineer
(Specify name and title of former incumbent)
If replacement, former incumbent: X Retired/Resigned/Terminated ❑ Transferred ❑ Promoted
Date incumbent terminated employment: June 19,2020 Date of final payout: June 22,2019
Anticipated start date: TBD No. of hours/week: 40 Work schedule: M-F
Justification of need for position: Required to continue design construction projects, manage our sidewalk and storm
water program,review site plans, answer questions from the public,project management for construction projects
and GTS implementation.
What are the likely consequences if the position is not filled? The City will not be able to complete work in house
and will need to hire more consultants,costing the City more money than filling this position.
APPROVALS
Annual salary requirements: Hourly Rate: Benefits:
(Payroll taxes,pension,health ins.-assuming family)
Is position budgeted for this and future FYs? ❑Yes ❑No If no, how will position be funded?
i
Approved subject to the following conditions:
o 4?
S ruitting Department Head D e Mayorz 3 Jute ?
Chief Financial Officer Date Human Resour es Director Date
Human Resources Committee Chairperson Date
Created 6/30/2017 Page 86 Of 272
Please review the job description and if you feel you meet the qualifications, click on Apply at the end of the
description and follow directions to submit your resume. We will not accept mailed,faxed,hand-delivered or
directly emailed resumes. Deadline is Noon on Friday,April 23,2021.
CITY OF WATERLOO
CIVIL SERVICE NOTICE
ASSOCIATE ENGINEER
DEPARTMENT COMMUNITY PLANNING& DEVELOPMENT-ENGINEERING
SALARY RANGE $75,630.18- $80,305.81 annualized; additional $5.00/hr for PE
FLSA EXEMPT
CIVIL SERVICE INCLUDED
BARGAINING UNIT AFSCME Local#1195
GENERAL STATEMENT OF DUTIES
Plans, directs and participates in technical design and preparation of plans, specifications and cost estimates for
public works projects. The work is performed under the general direction of the City Engineer or Assistant City
Engineer,but considerable leeway is granted for the exercise of independent judgment and initiative. Plans, assists
and supervises the work of engineering technicians, draftspersons and interns.
EXAMPLES OF ESSENTIAL FUNCTIONS appropriate department as needed for
(Illustrative Only) necessary repairs and maintenance.
These functions are considered essential for
successful performance in this job classification. 8. Prepares and analyzes transportation and
street maintenance data.
I. Coordinates and administers public works
construction projects and contracts for public 9. Prepares grant applications and right-of-way
works facilities such as storm and sanitary acquisition papers.
sewers, paving, grading and other road
construction and reconstruction projects. 10. Provides engineering support services to
Public Works and other City departments as
2. Reviews and supervises work of survey crews, needed.
technicians, inspectors and draftspersons.
11. Compiles reports, performs data entry and
3. Coordinates bridge inspection program completes forms using the applicable
including maintenance and repairs. software.
4. Coordinates sidewalk inspection program. 12. Works inside and outside in all weather
conditions to review construction sites, meet
5. Coordinates storm water management with contractors and attend meetings; drives
program. passenger vehicle to and from the destination.
6. Inspects all flood control facilities including 13. Works independently and with others with
levees, walls, pump stations, gate wells and minimum supervision.
dams.
14. Attends work regularly at the designated place
7. Inspects flood control system and notifies and time.
Page 87 of 272
15. Performs all work duties and activities in ACCEPTABLE EXPERIENCE & TRAINING
accordance with City, Engineering 1. Graduate of an accredited college or
Department and OSHA policies, procedures university with a Bachelor's Degree in civil,
and safety rules and regulations. construction or municipal engineering with
major course work in infrastructure-related
16. Performs all other related duties as assigned. areas.
REQUIRED KNOWLEDGE &ABILITIES 2. Prefer a minimum of one year experience in
1. Knowledge of the principles and practices of public works engineering with day-to-day
engineering as applied to the design, supervision of skilled and semi-skilled
maintenance, inspection and repair of public subordinates.
works facilities.
3. Engineer Intern Certificate(EI)required.
2. Ability to plan projects and prepare related
designs, plans, specifications and cost 4. Prefer Professional Engineer License (PE) or
estimates. ability to obtain within five years of
appointment.
3. Ability to present materials and information in
good report form, complete forms and 5. Prefer storm water management program
perform required record keeping. experience.
4. Skilled in use of AutoCAD and AutoCAD 6. Valid Driver's License and good driving
Civil 3D software. record based on City of Waterloo driver
performance criteria. Must obtain State of
5. Skilled in use of civil engineering instruments Iowa driver's license after appointment and
and equipment. before operation of a City vehicle. A
candidate with any of the following will not be
6. Skilled in the use of GIS software. considered for employment: loss of license for
any reason during the period of candidacy for
7. Ability to function with independent judgment employment, if the candidate remains
and skill to plan,assist and supervise the work without a valid, current license for the
of others as it relates to engineering principles position when the City issues an offer of
and practices. employment; loss of license, plea of guilty,
plea of no contest or its equivalent or
8. Ability to communicate orally and in writing conviction for OWI,reckless driving or other
to read, analyze,record and interpret complex major moving violation within the previous
technical data and computations, review five years; four or more citations for moving
materials on a variety of engineering projects, violations within the previous three-year
present facts and findings clearly and period, excluding speeding violations of ten
concisely, give advice and recommendations mph or less over the posted speed limit;three
and respond to questions from the public, or more citations for moving violations
public officials, contractors and coworkers. within the previous one-year period. After
appointment to the position, disciplinary
9. Ability to communicate and maintain action or continuing employment status may
effective working relationships with other be reviewed for the following: four or more
City employees, supervisors, public officials, moving violations within the previous three
contractors, other government subdivisions years,three or more moving violations within
and agencies and the public. the previous one year or loss of license or
conviction for OWI,reckless driving or other
10. Ability to work with people from a broad major moving violation; two or more at-fault
variety of social, economic, racial, ethnic and accidents within a three-year period while
educational backgrounds. driving on City business; three or more at-
Page 88 of 272
fault accidents within a three-year period. An 3. The City of Waterloo will conduct a
applicant's driving record will be reviewed background investigation including education,
prior to an offer of employment and at least employment and criminal history checks on
annually after hire. Failure to maintain this any applicant being considered for this
license will result in disciplinary action. position.
ESSENTIAL PHYSICAL ABILITIES 4. Must submit to and pass Civil Service
The following physical abilities are required with or examination procedures including an oral
without accommodation. interview.
WORK SCHEDULE
1. Sufficient speech and hearing that permits the Generally Monday-Friday, 8:00 a.m. - 5:00 p.m. with
employee to respond to questions from the one hour unpaid lunch. Must be available for
public, public officials, contractors and department or City activities or meetings that require
coworkers in person or on the telephone and the attendance of the Associate Engineer.
to make oral presentations.
EXAMINATION INFORMATION
2. Sufficient personal mobility that permits the Qualified applicants who apply by the deadline date
employee to safely operate a passenger will be required to appear before an oral examination
vehicle, travel inside and outside in all panel consisting of a minimum of three people who
weather, review construction sites and attend have expertise in the areas being tested. An individual
meetings. must receive a minimum average score of sixty points
out of one hundred to achieve a passing score on the
3. Sufficient vision and manual dexterity that oral examination. The top applicants, as ranked by
permits the employee to operate a personal their scores on the oral examination will be the
computer, use civil engineering instruments individuals placed on the certified list. Applicants who
and equipment, review construction sites, qualify as outlined and are full time regular employees
handle files and perform other administrative of the City of Waterloo shall have one additional point
and technical duties. per full year of employment up to a maximum of five
points added to their final score. Honorably
MISCELLANEOUS discharged men and women from the military or naval
1. Required to wear personal protective forces of the United States who qualify per provisions
equipment as needed such as safety glasses, of Chapter 35 of the Code of Iowa and who are citizens
safety shoes and safety vest and ability to and residents of the United States shall have five
observe and enforce appropriate safety additional points added to their final score upon
precautions. submission of their DD214 or ten points added if they
were awarded a Purple Heart or have a service
2. Following a conditional offer of employment, connected disability.
the City of Waterloo reserves the right to
require a physical examination and drug test ORAL EXAMINATION DATE
by a physician of the City's choice to Qualified applicants who apply by the deadline date
determine if an applicant is capable of will be notified of the time, place and date of the
performing the essential functions of the job. examination.
A.A./E.E.O.
Minority,female & disabled individuals are
encouraged to apply.
Click Here to Apply
ASSOCIATE ENGINEER DESCRIPTION 21 January 2021
Page 89 of 272
PERSONNEL REQUISITION
Associate Engineer
The following questions are provided as guidelines to assist you in developing your
rational for the position of Associate Engineer in the Engineering Department.
Depending upon your situation, some questions may or may not apply. Please provide
written responses to these questions as part of your preparation for meeting with the
Mayor.
(1) What are the key job responsibilities of this position?
Designs and directs the preparation of plans and specifications for various
City designed projects. Reviews and administers consultant designed projects
on behalf of the City. Works with the storm water specialist to ensure that the
City is in compliance with our NPDES permit. This person will answer
questions from the general public and other City departments on technical
matters. This position also reviews site plans and SWPPP documents
submitted by consultants for new private construction. This position also
works with the Corps of Engineers and other City departments to ensure that
our levee system is functioning correctly. Provide oversite of our annual
sidewalk repair program. Design and oversite of our annual ADA ramp
program. GIS implementation for the department.
(2) Can the job responsibilities of this position be assigned to other employees
within the department? If no, why not?
No,the amount of work is too much to be spread around to existing staff and
requires a full time individual. This person is needed to design our sidewalk
program,various road construction programs and help make sure the city is in
compliance with our NPDES permit.
(3) How is the work of this position being accomplished novo?
Some projects and activities have been spread around to other engineers.
Currently the City Engineer is acting as the project manager for the
University project, Highway 63 project and LaPorte/Shaulis project. These
projects take up a significant amount of time and only allows the City
Engineer to do minimal future planning for both stozmwater and pavement
management activities. There is no time to research new products and
techniques that could improve efficiency or save costs. This does not take
into account the fact that the City has 3 RISE projects to be constructed, 2
major and 1 minor bridge replacements and major sanitary sewer and storm
sewer projects handled by the Engineering Department over the next 3 years.
This does not include any possible work that could be done with a stimulus
package.
(4) Are the filled positions in your department currently being utilized to their
maximum potential?
Page 90 of 272
Yes. There are only 4 engineers on staff currently to do all of the design
work for City projects and to oversee consultant designed projects, answer
questions from the public and advise other departments. Other staff members
are used for project inspections and some design during the winter months.
Looking at other cities, Dubuque (7 engineers), Ames (5 engineers), West
Des Moines (6 engineers), Cedar Rapids (6 engineers) and Iowa City(7
engineers), Waterloo having 5 full time engineers would be in the correct
proportions.
(5) How would filling this position meet the needs of your department or the City
on either a short-term basis (if temporary position) or a long-term basis (if a
regular position)?
The staff person will develop and oversee several different projects, including
the City's annual sidewalk program., design of ADA ramp program, design on
the annual reconstruction and overlay projects, reviewing site plans and
drainage analysis and overseeing our NPDES storm water permit. Without
this person most projects will not be completed in house and a consultant will
need to be hired to do the design. Without this person, the time for review of
new commercial developments will take and slow down time sensitive
developments.
(6) What cost savings or revenues, if any,would your department or the City
realize if this position is filled?
There would be some immediate cost savings to the RUT, LOST and Storm
Water Fund based on the salary and benefits. In the longer term the City
would need to hire a consultant to do more design and inspection work,
thus costing the city more in the long term. Remimbursements for grant
funded projects will not be completed.
(7) If you are paying overtime or comp time within your department to
accomplish this work now, how much overtime or comp time has been paid
out or earned that is directly attributable to this position and over what period
of time?
This j ob is a bargaining position but also FLSA exempt for overtime due to
this being a professional classification.
(8) How has the work load or demands of your department changed in
comparison to your staffing levels over the past three fiscal years? Provide
statistics if possible.
The federal government is adding more regulations (storm water permit,
consent decree requirements, ADA requirements, flood control,ADA ramp
program,ADA access for bus stops) and this increases the need for qualified
staff. The City has 3 RISE projects to be constructed, 2 major and 1
minor bridge replacements and major sanitary sewer and storm sewer
projects handled by the Engineering Department,LaPorte/Hess
Reconstruction,Hwy 63 Enhancements to be completed in the next 3
Page 91 of 272
years. This does not include any possible work that could be done with a
stimulus package.
(9) If this position is not filled, what affect will it have on your department?
What work will not get done? What costs will you incur? Please be as
specific as possible.
If this position is not filled small drainage projects, trail repairs, sidewalk
ramps and some road projects will not be done. To do these projects, the
City will need to hire outside consultants to do the design and inspection of
these projects. As we saw with the bus stop project, it cost the city $75,000
in consultant fees for something that could have been designed in house. An
upcoming bridge deck project would not be designed in-house and would
cost around$60,000 to hire a consultant.
The City would need to hire a consultant to design small projects such as
Ash Street, Byrnes Sewer, Byrnes drainage, Hope Martin shelter with a cost
of$10,000 to $15,000 for each project.
Surveying for Code Enforcement, Planning and Leisure Services would
have to stop and the cost would be around $10,000 per year for each of these
departments to hire a consultant to do the surveying.
Plats and legal descriptions for the Planning Department would have to stop
at a cost of$15,000 to $20,000 per year.
This position will also provide the possibility to design and inspect RISE
projects saving$125,000 in costs per RISE project.
This position will also allow for faster updates to the City stormwater fee
based on new construction activities. This could provide between$20,000-
$40,000 increase each year to the stormwater fund, rather than it being
updated every three to four years due to staffing shortages.
(10) How do you cover the responsibilities for this position whenever the
incumbent is out on vacation?
Vacations are for only a week or so at a time and other staff can cover but
may not be able to fully answer all questions that come in about a particular
proj ect.
(11) Is it possible that the City could outsource this position to an outside
agency? If so,what savings, if any, would the City realize as a result of this
change?
See#9 above for examples of what it would cost the City to outsource the
work. The above costs and loss of increased revenue would pay for this
positions salary and benefits for the year and this still allows this person to
work on other projects during the year.
Page 92 of 272
(12) flow would you rank this position in terms of its contribution to City
business in comparison with other positions reporting to you?
T would rank the assistant city engineer as#1 and then the associate engineer
position#2. This position is a professional position that requires the person
to do work with minimal oversight.
(13) How does this position impact the Goals and Objectives for the City adopted
by the City Council?
This position is not paid for out of the general fund but this position
helps the council to reduce property taxes by doing work in house rather
than hiring a consultant to do the work which would require bond funds or
general fund dollars, see costs for#9. It also helps to improve Waterloo's
image by having well trained staff that can answer questions of the general
public and helps other departments by being able to answer their questions
in a timely manner.
Note: Forward completed questionnaire to Human Resources
Department with original copy of Personnel Requisition form.
Page 93 of 272
COTe, OF WATERLOO , 9
HWVWAAFI�] RESOURCES DEPARTMENT
715 Mulberry St, o Waterloo, 1A 50703 ®Phone(319)291-4303 Fax(319)291-4589
0
e ®
June 18,2021
TO: Honorable Mayor& City Council
We,the members of the Civil Service Commission, certify the following list of applicants, who are
eligible based upon the examination process as set forth by the Civil Service Commission for
appointment to the position of Associate Engineer for the City of Waterloo, Iowa Engineering
Department. Appointment(s) shall be made from this list for the next year (June 18, 2021 —June
17, 2022).
CERTIFIED LIST
Safiah Elahi
Oumie Ceesay
Abdullah Alqwaizani
Merwan Mohammed
Respectfully submitted,
0611sI
Barry OGskins Date �'Lo`vie aldwel Da e
EthelAtnDate
C5 LIST ASSOCIATE ENGINEER 21
\VE'RE WORKING FOR YOU!
An Equal Oppodunity/AffirmativeAcVon Employer Page 94 of 272
CITY OF WATERLOO
Council Communication
Motion approving Change Order No. 1 with Community Electric, Inc., of Waterloo, Iowa, for a total decrease
of$3,446.50, in conjunction with the FY 2021 Riverfront Stadium Electrical Repair Project, and authorizing
the Mayor to execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/6/2021
ATTACHMENTS:
Description Type
Change Order#1 FY2021 Riverfront Stadium Backup Material
Electrical Repair Project
Motion approving Change Order No. 1 with Community Electric. Inc., of
SUBJECT: Waterloo, Iowa, for a total decrease of$3.446.50, in conjunction with the
FY 2021 Riverfront Stadium Electrical Repair Project, and authorizing the
Mayor to execute said document.
Submitted by: Submitted By: Travis Nichols, Facilities/Project Manager
Recommended Action: Approve Change Order#1 for a decrease in the amount of$3,446.50.
Policy Issue: Strategy 4.5 Quality of Place
Page 95 of 272
AIADocument G701 " -- 2017
Change Order
PROJECT:(N ame and address) CONTRACT INFORMATION: CHANGE ORDER INFORMATION:
FY 2021 Riverfront Stadium Electrical Repair Project Contract For: General Construction Change Order Number:001
850 Park Rd., Date:May 18,2021 Date:June 08,2021
Waterloo,Ia 50703
OWNER:(Name and address) ARCHITECT: (Name and address) CONTRACTOR: (Name and address)
Travis Niebols,Facilities/Project Manager MODUS Engineering Mike L.Palmer,President
1101 Campbell Avenue Waterloo,la 50701 214 E 4th Street Waterloo,la 50703 1510 Falls Avenue Waterloo,Ia 50701
THE CONTRACT IS CHANGED AS FOLLOWS:
(Insert a detailed description of the change and, if applicable, attach or reference specific exhibits.Also include agreed upon adjustments
attributable to executed Construction Change Directives.)
Summary of changes in the work along with the allowance
-Cost of camera to inspect existing conduits
-Additional conductors to the mezzanine panel
-Removal of existing SPD
-Deduct alternate
-Mezzanine feeder elbow credit
The original Contract Sura was $ 131,500.00
The net change by previously authorized Change Orders $ 0.00
The Contract Sum prior to this Change Order was $ 131,500.00
The Contract Sum will be decreased by this Change Order in the amount of $ 3,446.50
The new Contract Sum including this Change Order will be $ 128,053.50
The Contract Time will be decreased by Zero(0)days.
The new date of Substantial Completion will be (unchanged).
NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price,or the Contract
Time,that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the
Owner and Contractor,in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER.
MODUS Engineering Mike L.Palmer-,President
ARCHIT CT(Fi me) CONTRACTOR(Firm name) OWNER(Firm name)
SIGNATURE I NATURE SIGN TURE SIGNATURE
Michael J.Brocka,Partner Mike L.Palmer, President
PRINTED NME ND TITLE PRINTED NAME ND TITLE PRINTED NAME AND TITLE
DATE U 1 12 ILlDDATE -
� DATE
AIA DOCLdnent G701`"—2017.Copyright OO 1979,1987,2000,2001 and 2017 by The American Institute of Architects.All rights reserved.Th,e"Amer€can
Institute of Architects,""AIA,"the AIA Logo,and'AIA Contract Documents are registered trademarks and may not be used without permissicn.This document
was produced by AIA software at 16:39:49 ET on 0610812021 under Order No.0594029435 which expires on 01/0712022,is not for resale,is licensed for one-time
use only,and may only be used in accordance with the AIA Contract Documents®Terms of Service.To report copyright violations,e-mail copyright@aia.org.
User Notes: Pag63196116ID272
CITY OF WATERLOO
Council Communication
Resolution Approving Change Order No. 3, with Woodruff Construction, LLC, of Waterloo, Iowa, for a
decrease of$1,859.75, in conjunction with deleted work in Hangar No. 4 at the Waterloo Regional Airport, and
authorizing the Mayor to execute said documents.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Change Order No: 3 (Final) - Cover Letter to KK Backup Material
❑ Change Order No: 3 - Document Backup Material
Resolution Approving Change Order No. 3. with Woodruff Construction,
SUBJECT: LLC. of Waterloo. Iowa, for a decrease of$1.859.75, in conjunction with
deleted work in Hangar No. 4 at the Waterloo Regional Airport, and
authorizing the Mayor to execute said documents.
Submitted by: Submitted By:Keith Kaspad Airport Director
Recommended Action: Approve Final Change Order for this Iowa DOT Aviation Bureau project as
requested by Staff.
Summary Statement: N/A
Expenditure Required: None. This is Change Order No: 3 (Final) actually reflects a decrease.
Funds for this project were provided by the Iowa DOT Aviation Bureau via
Source of Funds: their CSVI program which provides project funding to airports at 100% -no
local funding match was needed.
This project continues to meet the Strategic Goals of the City(Airport
Policy Issue: Dept)by using State Aviation grant funds to continue the development and
provide funds for physical improvements to City and Airport owned
infrastructure.
Alternative: None
This request by Staff is such that we did not have the requisite amount of
funds to continue more substantial work in this hangar as this project phase
Background Information: of work nears completion-yet more work in the hangar will be required to
eventually get the hangar in a position to lease to another aviation based
tenant.
Legal Descriptions: None
Page 97 of 272
Ima
OM
/ _COM Deli fined. 500 SW
/�+�� Delivered. 500 SW 7th Street
Des Moines
IA,50309
USA
aecom.com
July 7, 2021
Mr. Keith Kaspari
Director of Aviation
Waterloo Regional Airport
2790 Livingston Lane
Waterloo, IA 50703
SUBJECT: Hangar No. 4 Improvements
Waterloo Regional Airport
Waterloo, Iowa
CSVI Project No. 91200AL0200
AECOM Project No. 60614052
Dear Mr. Kaspari:
By this letter, we hereby state:
1. We have made a final review of the project and recommend acceptance.
2. All lien waivers,warranty information, maintenance bond and operations and maintenance manuals
have been received from the contractor and provided to the Waterloo Regional Airport.
3. To the best of our knowledge and belief, based on observations of AECOM staff during construction,
the contractor, Woodruff Construction has performed the work in accordance with the contract
requirements in effect for the above-referenced project.
4. The total cost of the completed work is $ 104,133.74.
I hereby certify that this engineering document was prepared by me or
der my
'Sf Ne Pio ess o alrect I Engineer nal undersupervision
thelaws ofdthat I am a duly licensed
the stat of Iowa.
" DAVID B. =_
W: HUGHES ;Z = ►� `3 7/7/2021
• 13037 i,�
David B. Hughes Date
License No. 13037
My license renewal date is December 31, 2021.
Pages or sheets covered by this seal:
Page 98 of 272
CHANGE ORDER NO. 3 (FINAL)
Owner Waterloo Regional Airport, City of Waterloo,Iowa Date June 18, 2021
Project Hangar No. 4 Improvements
Owner's Contract No. State Contract No. 21613 Contractor Woodruff Construction
Date of Contract Start July 20,2020
You are directed to make the following change in the Contract Documents. Description:
ITEOM DESCRIPTION UNIT RICE QUANTITY AMOUNT
105 Skim Coat Dry Wall(Delete) SFT $ 1.30 (1,100) $ (1,430.00)
107 Install,Mud and Tape Dry Wall SFT $ 3.82 (112.5) $ (429.75)
TOTALS $ (1,859.75)
Reason for Change Order:
Item 105 -This item was removed and will be completed in a later phase of the project.
Item 107—Work within this item was reduced and will be completed in a later phase of the project.
CONTRACT PRICE CONTRACT TIMES (Calendar Date)
Substantial Final
completion completion
Original: $ 105,213.75 Original: 11/15/2020
Previous C.O.s (ADD): $ 779.74 Previous C.O.s (ADD): 0
This C.O. (Deduct): $ (1,859.75) This C.O. (ADD): 28 Days
Contract Price with all REVISED: 12/13/2020
approved Change Orders: $ 104,133.74
It is agreed by the Contractor that this Change Order includes any and all costs associated with or resulting from the
change(s)ordered herein,including all impact,delays,and acceleration costs. Other than the dollar amount and time
allowance listed above,there shall be no further time or dollar compensation as a result of this Change Order.
Hangar#4 Improvements CO-3 (FINAL) Project No—60614052
1
Page 99 of 272
THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL
STIPULATIONS AND COVENANTS OF THE CONTRACT SHALL APPLY HERETO.
RECOMMENDED:
By: �p `3 7/7/2021
Engineer(Authorized Signature) Date
APPROVED:
By:
Owner(Authorized Signature) Date
ACCEPTED:
By:
Contractor(Authorized Signature) Date
Hangar#4 Improvements CO-3 (FINAL) Project No—60614052
2
Page 100 of 272
CITY OF WATERLOO
Council Communication
Motion approving Change Order No. 3 for Vieth Construction Corporation, of Cedar Falls, Iowa, for a net
increase of$24,215.30, in conjunction with the FY 2021 Highway 63 Enhancements from Washington Street to
Parker Street, Contract No. 1029, and authorizing the Mayor and City Clerk to execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Cont 1029_CO #3 Backup Material
Motion approving Change Order No. 3 for Vieth Construction Corporation,
of Cedar Falls, Iowa, for a net increase of 524,215.30, in conjunction with
SUBJECT: the FY 2021 Highway 63 Enhancements from Washington Street to Parker
Street, Contract No. 1029, and authorizing the Mayor and City Clerk to
execute said document.
Submitted by: Submitted By:Matt SchindeL Associate Engineer
Recommended Action: Approve change order.
On past projects with large colored pavement areas, the city of Waterloo
has discovered that without expansion joints between the different colors
of paving, the concrete will bind and spall. The use of 1/2" expansion
joints has improved this on past projects, but were inadvertently left out of
these contract documents.
Summary Statement:
The Iowa DOT is currently completing a project adjacent to this project,
where the concrete slope protection has been removed and replaced with
Macadam Stone. Without this curb, there will be a difficult transition
between the colored pavement and the macadam, and the stone will spill
onto the pavement.
Expenditure Required: g00% Federal Cost
20% City Cost
Source of Funds: G.O. Bonds
Page 101 of 272
WIOWADOT Accounting ID No.(5-digit number):37266
Form 831240 (12-20)
CHANGE ORDER Change Order No.:03
For Local Public Agency Projects
No.:03 Non-Substantial:0 Jun 28,2021
Substantial: ❑ Administering Office
Concurrence Date
Accounting ID No.(5-digit number):37266 Project Number:TAP-U-8155(774)--8I-07
Contract Work Type:PCC Sidewalk/Trail Local Public Agency:Waterloo
Contractor:Vieth Construction Date Prepared:June 16,2021
You are hereby authorized to make the following changes to the contract documents.
A-n...n iminn of nh.—fn hei.-
Add 1/2"Foam Expansion Joint to Colored Pavement under US 218 Bridges.
Add 6"PCC Curb adjacent to Macadam Stone Slope Protection
R-Rcaenn fnr rh
On past projects with large colored pavement areas,the city of Waterloo has discovered that without expansion joints between the
different colors of paving,the concrete will bind and spall. The use of 1/2"expansion joints has improved this on past projects,but
were inadvertently left out of these contract documents.
The Iowa DOT is currently completing a project adjacent to this project,where the concrete slope protection has been removed and
replaced with Macadam Stone. Without this curb,there will be a difficult transition between the colored pavement and the
macadam,and the stone will spill onto the pavement.
(`-QMfl—nt fnr reef/e1 of nhnnno no fnllrneie—ifh it—nrlrlraco-1 in Acnfi—o Gl/nr r_'-
Contractor has requested$2.91/LF to install the expansion joints.
The lineal feet of expansion joint satisfactorily installed will be measured,and the contractor will be paid the contract unit price.
Contractor has requested$31.70/LF to install the curb.
The lineal feet of curb satisfactorily installed will be measured,and the contractor will be paid the contract unit price.
D-Justification for cost(s)(See I.M.6.000,Attachment D,Chapter 2.36,for acceptable justification):
The contractor has requested$2.91/LF as follows:
$1.00 Material,$1.20 Labor,$0.45 OH/Profit,$0.26 Prime Markup=$2.91
This expansion joint material has been added to two previous IDOT projects(both in 2010)for$1.50 and$1.92/LF.
Given these prices from 11 years ago,the current CO price for expansion joint material appears justified.
The contractor has requested$34.87/LF as follows:
$12.00 Material,$14.40 Labor,$5.30 OH/Profit,$3.17 Prime Markup=$34.87
DOT Average Bid prices for 1.5'C&G was$31.82,Curb,Special,As Per Plan was$41.58/LF
Given these average prices,the contractor request appears justified.
E-Contract time adjustment: ❑ No Working Days added ❑X Working Days added: 8 ❑ Unknown at this time
Justification for selection:
Construction of the curb and the expansion joint will increase the amount of labor for the contractor.
Page 1 of 3 Page 102 of 272
IOWADOT Accounting ID No.(5-digit number):37266
Form 831240 (12-20) Change Order No.:03
F-Items included in contract:
Participating For deductions enter as
"-x.xx"
Federal- State- Line Unit Price Quantity Amount
aid aid Number Item Description xx xxx xx
Add Row Delete Row TOTAL
G-Items not included in contract:
Participating For deductions enter as
"-x.xx"
Federal- State- Change Item Number Item Description Unit Price Quantity Amount
aid aid Number xx xxx xx
X 8004 2599-9999009 1/2"Expansion Joint $2.91 2,330.000 $6,780.30
X 8005 2512-1859000 Curb,Special,As Per Plan $34.87 500.000 $17,435.00
Add Row Delete Row TOTAL $24,215.30
Page 2 of 3 Page 103 of 272
I®WADOT
H.Signatures
Signatures will be applied through DoclExpress.
Page 3 of 3 Page 104 of 272
CITY OF WATERLOO
Council Communication
Cigarette/Tobacco Permit New Application for Family Dollar#30944, 2206 Kimball Avenue.
City Council Meeting: 7/19/2021
Prepared:
SUBJECT: Cigarette/Tobacco Permit New Application for Family Dollar#30944. 2206
' Kimball Avenue.
Page 105 of 272
CITY OF WATERLOO
Council Communication
Cigarette/Tobacco Permit New Application for Family Dollar#21424, 1120 Franklin Street.
City Council Meeting: 7/19/2021
Prepared:
SUBJECT: Cigarette/Tobacco Permit New Application for Family Dollar#21424. 1120
' Franklin Street.
Page 106 of 272
CITY OF WATERLOO
Council Communication
Bonds.
City Council Meeting: 7/19/2021
Prepared:
SUBJECT: Bonds.
Page 107 of 272
CITY OF WATERLOO
Council Communication
FY2022 One-Year Action Plan for CDBG and HOME Funds.
City Council Meeting: 7/19/2021
Prepared: 6/30/2021
ATTACHMENTS:
Description Type
❑ Comments received for FY22 Backup Material
❑ Funding Recommendations FY22 Backup Material
❑ FY 2022 Annual Action Plan Backup Material
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING - Comments received are attached.
Motion to close hearing and receive and file oral and written comments and
recommendation of approval for the Waterloo Community Development
SUBJECT: Board.
Resolution approving proposed funding recommendations set forth by the
Waterloo Community Development Board, for the FY 2022 One-year
Action Plan. for CDBG and HOME Program Funds for the
Waterloo/Cedar Falls Home Consortium.
Submitted by: Submitted By:Rudy D. Jones. Community Development Director
Recommended Action: Approve funding recommendations and consider written comments
received
An ad was placed in the Waterloo Courier in December 2020 asking for
Summary Statement: citizen input- comments are attached.
A 30-day comment period was advertised and held March 1-March 31,
2021 on the proposed action plan. No comments were received.
Expenditure Required: CDBG and HOME Funds
Background Information: The Community Development Board approved the attached
recommendations in February 2021.
Page 108 of 272
IZEN' ... ".. .
Ax ariety"af el�gibla activltles may be undertaken with;
Community Development Black Grant fundsand HOME
tuntls to meet community development and:housing
heeds:These activities must benefit;low moderate income
persons or must aid in the,preuention at slum and blight
MY RECOMMENOATIDNS"AW SUGGESTIONS FOR THE
USE OF FISCAL YEAR 2022 COMMUNITY DEVELOPMENT
BLOCK GRANT"AND HOME FUNDS.'AND THF LOCATION
OF THE 07
i5IVITIES PROPOSED"AR
s lhho
Submitted by (optional) -Ff}C d It7 L 0 YY1 da *0'r"
PLEASE RETURN THIS FORM BY DECEMBER M,2020
COMMtJNlTY pE11ELQPMENT,
&0.MULBERRY,STREET
WATEPLOO,IQlNA.607U3 OR E,MAIL
enitp.meiteld�weteHca is org
CtT1�EN$""OF WATEF3wo youk OPiNiDN C4tlNYS
;' Qtter.your E,ecommend®tione.tor tk+e FY20 Community
Bevelopment>3lock Gcsniand HQMEFunds
Page 109 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Wednesday, December 30, 2020 1:56 PM
'leo: ANITA MERFELD
CC: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
Your-ResponseFeedback=Pandemic help
Name=Danielle 601 Frazier
email=angehO32018@gmail.com
Phone-Number= 3195298230
Client TP= 173.30.140.25
Page 110 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Friday,January 1, 2021 1:34 PM
To: ANITA MERFEI_D
Cc: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
Your-ResponseFeedback = Dunmore house needs fixed up and used as museum
Name=Zachary Mcdearmon
email = Youcanfindzach@gmail.com
Phone-Number= 5633209224
Client IP= 63.152.50.166
Page 111 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Wednesday, December 30, 2020 8:09 PM
To: ANITA MERFELD
Cc: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
Your-ResponseFeedback = Waterloo Urban Farmers Market in the RiverLoop Expo Plaza.. Could use money
for several things, including ports potties since access to the restrooms has been cut off. Another use of funds
would be to pay the market manager, to help with expansion. This is a very important ongoing event for
Waterloo, and should continue to grow.
Name=Jessica Young
email =Jastruck@yahoo.com
Phone-Number
Client IP= 50.82.137.105
i
Page 112 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Thursday, December 17, 2020 2:10 PM
To: ANITA MERFELD
Cc: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
Your-ResponseFeedback= 1000 Vine Street, 615 Glennwood St. (homes to be fixed up taken down) road
improvement/added curb to the 1100 block of Steely Street., Side walk added to Lnden Ave from Glenwood to
Martin Luther King Dr. Pedestrian Bridge over the 4th street Railroad tracks. Sidewalk added on Independence
Ave from Century Ave to Bishop Ave. And removal of the Blackhawk Machinery (?) on Mulberry street.
Name=
email = Agnes.Kress@WATERLOO-IA.ORG
Phone-Number= 3192395794
Client IP =24.149.10.32
Page 113 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Thursday, December 17, 2020 2:13 PM
To: ANITA MERFELD
Cc: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
Your-ResponseFeedback=The northeast side has significant neighborhood blight and is in need of community
pride supports that encourage home ownership, walkability, and decrease in broken windows perspectives.
Name= Rhonda McRina
email =rhonda.mcrina(c�r�,hawke. ecollege.edu
Phone-Number=
Client IP = 174.198.72.61
i
Page 114 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Thursday, December 17, 2020 1:20 PM
To: ANITA MERFELD
Cc: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
text-1608159487248 =Blighted homes located on the blocks of Sumner St - Linn St, corridor
text-1608159606052 = Sharina Sallid
text-1608222577889 = Ssallisghotmail.com
number-1608159494615 =
Client 1P = 173.23.183.37
Page 115 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Thursday, December 17, 2020 6:38 PM
To: ANITA MERFELD
Cc: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
Your-ResponseFeedback= The Eastside of Waterloo Iowa
Name =Rosemary Everett
email =JroseI Oklive.corn
Phone-Number= 3192393964
Client IP = 173.26.154.93
i
Page 116 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Friday, December 18, 2020 7;09 AM
To: ANITA MERFELD
Cc: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
Your-ResponseFeedback = I'd like to see more homes fixed and roads fixed on the (East side) South side of
Waterloo. With Logan Plaza updated, we should now update these homes that have been needing that care.
Some people live on fixed wedges and can't. Majority of the town on this side is elderly and have worked for
either Rath or Deers. Some of the houses are abandoned and could be given a face lift and given to families in
need of these large houses. Some buildings could be taken down if they are not fixable. We want our side of
town to look beautiful too!
Name = Sharale McGowan
email =monae.mcgkgmail.com
Phone-Number=
Client IP = 50.80.230.58
i
Page 117 of 272
ANITA MERFELD
From: noreply@revize.com
Sent: Thursday, December 17, 2020 8:14 PM
To: ANITA MERFELD
Cc: Agnes Kress
Subject: Website Feedback FY2022 Community Block Grant
Your-ResponseFeedback = The we care neighborhood area. Noth east side! Blighted houses
Name= Maxine Tisdale
email — lad31isdale68ggmaiLcom
Phone-Number= 3196100689
Client IP = 50.82.139.95
i
Page 118 of 272
index FY21 funding SubCommittee
CDBG Organization CODE Tab Level FY22 Request Recommendation. Activity
Operation Threshold HSG 4 $ 20,000 $ 40,000 $ 40,000 Operation Threshold Minor Rehab Program
Emergency Repairs HSG 5 $ 80,000 $ 100,000 $ 160,000 Emerqency repair for single family homes.
General Program Administration 20%of allocation ADM 6 $ 250,605 $ 250,605 $ 253,821 CDBG Administration 20%
Iowa Heartland Habitat of Humanity HSG 7 $ 10,000 $ 25,000 $ 25,000 Targeted Revitalization for Walnut and Church Row locations
Neighborhood Services PS 8 $ 80,000 $ 80,000 $ 90,000 Neighborhood Services Liaison
Northeast Iowa Food Bank PS 9 $ 15,000 $ 20,000 $ - Cedar Volley Food Pantry
Boys and Girls Club of Cedar Valley PF 10 $ 100,000 $ - Lime Street Elevator!Winter weatherization
Iowa Legal Aid PS 11 $ 5,000 $ 100,000 $ - Waterloo Housing Stability and Eviction Diversion Project
Rehabilitation Administration ADM 12 $ 300,000 $ 275,000 $ 250,000 Rehabilitation Project Delivery Costs
Housing Rehabilitation HSG 13 $ 472,421 $ 307,421 $ 310,288 Single Family Owner-Occupied Rehabilitation
One City United HSG 14 $ 267,000 $ 50,000 One City Sustainable Housing Project-Rehab
Dilworth Capital LLC HSG 15 $ 13,134 $ - Dilworth Capital 606 Oneida Street
The Salvation Army PS 16 $ 15,000 $ 20,000 $ - Housing Services-Emer nec Shelter
Hospitality House $ 5,000 Warming center
Rental Inspector(Code Enforcement) PS $ - $ 90,000 $ 90,000 Additional Rental Inspector
TOTAL CDBG REQUESTS $ 1,253,026 $ 9,598,160 $ 1,269,109
TneHOME Organization CODE Tab x FY21 Funding Leve! Recommenda8FY22 Request sudcondag aon-
Activity
City of Cedar Falls HSG 18 $ 102,201 $ 102,201 $ 103,282 Annual Allocation-HOME Consortium
Iowa Heartland Habitat for Humanity $ 73,000 $ 64,142 $ 73,773 Affordable Single Family Homes-New Construction Calhoun
CHDO Request) 15%= HSG 19 $Waterloo, $Cedar Falls
Single Family Rehabilitation HSG 20 $ 262,804 Single Family Owner-Occupied Rehabilitation
Dilworth Capital LLC HSG 21 $ 13,134 Dilworth Capital 606 Oneida Street
3 Little Lambs LLC-Jonathan Brundrett HSG 22 $ 520,000 $ 240,000Ma nolia Place
Home Buyer Assistance for income qualified first time home
Down Payment Assistance HSG 23 buyer
$ 25,581 Developer Down Payment Assistance-reallocating$274,419
Down Payment Assistance-Developer from rehabilitation to developer down payment asssitatance
Administration 10%of allocation ADM 24 $ 48,667 $ 48,667 $ 49,181 HOME Administration
TOTAL HOME REQUESTS $ 486,672 $ 748,144 $ 491,817
FY21 Funding FY22 Funding CHDOAllocadon
Estimated
Page 119 of 272
HOO
City of Waterloo , Iowa
Annual Action Plan PY21 ( FY22)
EXECUTIVE SUMMARY
AP-05 EXECUTIVE SUMMARY - 91.200(C), 91.220(B)
1. Introduction
The purpose of the Five Year Consolidated Plan is to help the City assess the affordable housing and community development needs
and market conditions. The City uses its Strategic Plan and additional data that is gathered through community assessments to
determine how federal funds from the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME)
Programs provided through the U.S. Department of Housing and Urban Development will be invested. The Consolidated Plan is
carried out through the Annual Action Plan which provides a concise summary of actions, activities and the specific federal and non-
federal resources will be used each year to address the priority needs and specific goals identified by the Consolidated Plan.
Community Development Block Grant funds (CDBG) must be used to assist low-moderate income individuals and households, low-
moderate income areas or address an urgent need. The cities of Waterloo and Cedar Falls have established a consortium under the
federal HOME program, which allows contiguous units of local government that would not otherwise qualify for funding to form a
consortium to directly participate in the program. The City of Waterloo is designated to lead entity for the Waterloo/Cedar Falls HOME
Consortium. HOME funding is used to address specific housing needs such as rehabilitation of owner-occupied housing; assistance to
homebuyers; acquisition, rehabilitation, or construction of rental housing; and tenant-based rental assistance.
2. Summarize the objectives and outcomes identified in the Plan
The goals and outcomes identified in this Action Plan are taken from the Consolidated Plan which describes how federal funds and
other resources will be allocated and what other actions will be taken to address community development and affordable housing
needs over the next five years. Activities chosen for the fiscal year support these goals.
• To provide decent housing in the community by preserving and providing new affordable housing, reducing barriers to
housing, increasing supportive housing for those with special needs, and transitioning homeless persons and families into
housing.
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• Provide suitable living environments by eliminating slums and blight, create safer and more resilient neighborhoods, integrate
of low and moderate income residents in both communities with housing opportunities, improve access to public services and
facilities, and reinvest in deteriorating neighborhoods.
• Expand economic opportunities through more jobs paying self-sufficient wages, homeownership opportunities, improving
access to employment, development activities that promote long-term community viability, and the empowerment of low
and moderate income person to achieve self-sufficiency through public services and other means.
3. Evaluation of past performance
During the fiscal year the City of Waterloo was able to complete the following activities to support the goals outlined in the Five Year
Consolidated Plan. CDBG funds were used to support a match requirement for the Lead Hazard Control Grant and also provide
households with necessary repairs needed to preserve the affordable housing stock. The Emergency Repair Program provided low-
moderate income homeowners assistance for repairs affecting the health, safety or well-being of the occupants. CDBG funding was
also provided to Habitat for Humanity to provide critical repair services to low-moderate income homeowners in the Walnut and
Church Row Neighborhoods. Neighborhood Services connected low-moderate income neighborhoods to services and worked as a
liaison between the city and neighborhood associations. Funding to the Salvation Army provided homeless individuals with
emergency shelter and services. The Northeast Iowa Food bank provided food boxes to households facing food insecurity. Iowa
Legal Aid provided legal services to low-moderate income households in need of assistance with housing matters such as eviction,
foreclosure, and tenant- landlord issues. HOME funds were used to provide low-moderate income homeowners with rehabilitation
services. Rehabilitation took place in both the City of Waterloo and the City of Cedar Falls. Down payment assistance was provided
up to $10,000 for low-moderate income first time homebuyers. Iowa Heartland Habitat for Humanity is the designated Community
Housing Development Organization (CHDO). Funding provided resulted in the new construction of a home that was sold to a low-
moderate income homebuyer.
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4. Summary of Citizen Participation Process and consultation process
In 2019 Waterloo and Cedar Falls conducted a multi-pronged approach to citizen participation and engagement. An online survey
was posted on each city's website for a 20-day period. Social media outlets from both cities, but also each school district, other
organizations, and neighborhood groups were used to share the online survey. Paper versions of the same survey were also made
available through city offices, but also at local agencies and organizations that provide assistance to low-income households. Those
agencies included Operation Threshold, the Northeast Iowa Food Bank, and Eastside Ministerial Alliance. In addition, other
opportunities for outreach were utilized to notify the upcoming survey, including the 2018 Waterloo Fall Neighborhood Association
Leadership Meeting.
Four focus groups were also organized with stakeholders from the community representing public agencies and private non-profit
organizations that serve both communities. For those that were unable to attend, follow up one-on-one interviews and digital surveys
utilizing the focus group questionnaires were used for input.
Based on the input received from the community, stakeholders, including service providers, non-profit organizations, city departments
and staff, and the prepared housing market analysis, and the analysis of impediments, a set of priorities were established by the cities
for the next five years. The planning process and input for were utilized for preparing the Five-Year Consolidated Plan
and subsequent Annual Action Plans.
The input included a review on identifying city needs and evaluation of existing resources. Additional information provided by focus
groups and one-on-one meetings identified additional needs and gaps in services, and provided input in establishing strategies to
address both the needs and gaps in services and programs in the community. Additional information, including city regulations and
ordinances, and additional data and resources were also utilized for preparing the Consolidated Plan.
On October 26, 2020 the public notification process began when agencies were contacted and information regarding our annual
application process was posted on the city of Waterloo website. Applications for funding were also available at this time on the city
website. On November 12, 2020 a Virtual Informational Forum was held to answer questions regarding the annual funding cycle. The
application deadline was December 31, 2020 for the FY22 city funding cycle.The first public hearing for citizen input was held on
January 12, 2021. The second public hearing and subcommittee recommendations was held on February 16, 2021.The city then
published a 30 Day Comment Period in the Waterloo Cedar Falls Courier and posted the comment period on the city website.The
comment period was March 1, 2021 through March 31, 2021. The third public hearing was held during the city council meeting on July
19, 2021.
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5. Summary of public comments
Waterloo Community Development was open to take comments during our "Your Opinion Counts"campaign, January 12th Public
Hearing, February 16th Public Hearing, the March 1-31 Comment Period and also the July 19th City Council Public Hearing.
Comments included:
Pandemic Help
Dunsmore house needs fixed up and used as museum.
Waterloo Urban Farmers Market in RiverLoop Expo Plaza. Could use money for several things, including porta potties since access to
the restrooms has been cut off. Another use of funds would be to pay the market manager, to help with expansion. This is a very
important ongoing event for Waterloo and should continue to grow.
1000 Vine St, 615 Glenwood St. Road improvements, add curb to 1 100 block of steely St. Sidewalks added to Linden Ave. from
Glenwood to Martin Luther King Dr. Pedestrian Bridge over the 4th St. Railroad tracks. Sidewalk added on Independence Ave. from
Century to Bishop Ave. Remove the Black Hawk Machinery on Mulberry St.
The Northeast side has significant neighborhood blight and is in need of community pride supports that encourage home ownership,
walkability, and broken windows perspectives.
Blighted homes located on blocks of Sumner St. Linn St. corridor.
The east side of Waterloo
I'd like to see more homes fixed up and roads fixed on the east side. Logan plaza updated. We should now update these homes that
have been needing that care. Some people live on fixed incomes and can't. Majority of the town on this side is elderly and have
worked for either Rath or Deeres. Some of the houses are abandon and could be given a face lift and given families in need of these
large houses. Some buildings could be taken down if they are not fixed. We want our side of town to look beautiful too!
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The We Care neighborhood area. Northeast side! Blighted houses.
There is a great need to assist our senior citizens with home repairs on a fixed income they cannot afford these repairs.
6. Summary of comments or views not accepted and the reasons for not accepting them
All comments were considered.
7. Summary
The City of Waterloo engaged in a variety of public outreach and provided different levels of opportunity for public input from the
community in order to prepare an Annual Plan that best reflected the needs of the community. Over the next year Waterloo will
continue to provide housing and community development services through housing programs and through partnerships with a wide
variety of community and public service providers. Affordable housing remains our number one goal and we will engage in activities
to support and achieve our affordable housing goals. This year additional activities will be undertaken to support neighborhood
reinvestment and elimination of slum and blight.
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PR-05 LEAD & RESPONSIBLE AGENCIES - 91.200(B)
1. Agency/entity responsible for preparing/administering the Consolidated Plan
The following are the agencies/entities responsible for preparing the Consolidated Plan and those responsible for administration of
each grant program and funding source.
Agency Role Name Department/Agency
Lead Agency WATERLOO
CDBG Administrator WATERLOO Community Development Department
HOPWA Administrator
HOME Administrator WATERLOO Community Development Department
HOPWA-C Administrator
Table 1 -Responsible Agencies
Narrative
The Waterloo Community Development Department is the lead agency for the preparation of the Waterloo/Cedar Falls Consolidated
Plan and the HOME grant program. Waterloo and Cedar Falls are part of a HOME Consortium to receive HOME funds to address
housing needs in the two communities. Each city is responsible for the administration of their respective CDBG Program.
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Consolidated Plan Public Contact Information
Waterloo Community Development
620 Mulberry St. Ste. 202
Waterloo, IA 50703
Phone-319-291-4429
Fax-319-291-4431
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AP-10 CONSULTATION - 91.100, 91.200(B), 91.215(L)
1. Introduction
In 2018-2019 during the development of the 2019-2023 Five Year Consolidated Plan is when the main consulting occurred. Four focus
groups were organized on December 4, 5, and 6, 2018 with the community development staff from both Waterloo and Cedar Falls to
discuss the current needs and gaps in services, actions that would remove barriers, as well as what actions the two communities
could take to improve those issues. For those agencies and non-profits that were unable to attend the focus groups, additional one-
on-one meetings were held.
In preparation of the 2021 Annual Action Plan the City of Waterloo has been a part of a number of consultation projects.The City of
Waterloo consulted with the University of Iowa to provide the Iowa Initiatives for Sustainable Communities Project. The project
included neighborhood plans, transportation plans, a downtown parking study, housing policy briefs, neighborhood mapping, former
school site plans and other department analysis and assessments. Vandewalle & Associates consultation is providing the City of
Waterloo with the City Central Live Learn Initiative that focuses on revitalizing downtown neighborhoods through improved housing
and increased access to job opportunities within those neighborhoods. Recommendations from the consultation process along with
the Five Year Consolidated Plan goals were taken into consideration for the 2021 Annual Action Plan.
Provide a concise summary of the jurisdiction's activities to enhance coordination between public and assisted
housing providers and private and governmental health, mental health and service agencies (91.215(1)).
During the Consolidated Plan consultations, Waterloo Community Development staff and City of Cedar Falls staff met with 28 different
Cedar Valley organizations. The organizations formed focus groups to talk about housing, healthcare, utilities, homelessness,
childcare, transportation and other general need topics. Each agency was able to contribute to the group the services they provide
in the community.
Waterloo Community Development meets with the Black Hawk County Health Department to discuss rehabilitation services and
children with elevated blood lead levels (EBL) monthly. The Community Development staff keeps the Black Hawk County Health
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Department up to date on programs available to the community. In turn, Black Hawk County Health Department has partnered with
Waterloo Community Development to provide lead and Healthy Homes assessments, and outreach for our current grant funding.
The Waterloo Community Development Board holds its monthly board meeting the third Tuesday of every month. During the meeting
a service agency is invited to speak to the board and explain the types of services they provide.This provides open discussion on how
we can partner our services to be more effective in the community.
Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons
(particularly chronically homeless individuals and families, families with children, veterans, and
unaccompanied youth) and persons at risk of homelessness.
Coordinated Entry,which identifies goals, principles, and identified targeted populations. In addition, the Policy and Procedure
identifies the designated lead agency for coordinated entry procedures, provides guidance for assessments, screening, prioritization,
and also provides guidance for the evaluation and updating of these procedures. Representative from agencies, including
Community Housing Initiatives, the designated lead agency, that are members of the LCHB participated in the December 4th focus
group and provided detailed information on housing needs for homeless persons as well as those that are at-risk of homelessness, and
provided input on housing needs, barriers, and potential solutions.
Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to
allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities
assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of
HMIS
Waterloo and Cedar Falls currently do not receive ESG funds. The Black Hawk County Local Homeless Coordinating Board (LCHB) is
the region's Continuum of Care (Coc) organization, which manages homelessness policies and coordinates entry.The LCHB has
extensive membership, with over 50 members and with representation from approximately 40 different agencies, including state and
local government agencies, non-profit, faith-based organizations, health clinics, and local businesses. The board meets every two
months to coordinate their efforts to respond to housing and service needs of Black Hawk County's homeless population. In addition,
the board organizes the annual Point-In-Time survey, which is conducted in January of every year. The LHCB does have a county-
wide focus, but the majority of services and needs are met within Waterloo and Cedar Falls.
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2. Agencies, groups, organizations and others who participated in the process and consultations
Table 2—Agencies, groups, organizations who participated
1 Agency/Group/Organization Iowa Initiatives for Sustainable Communities
Agency/Group/Organization Type Planning organization
What section of the Plan was addressed by Consultation? Housing Need Assessment
Non-Homeless Special Needs
Market Analysis
Economic Development
Community Sustainability
Briefly describe how the Agency/Group/Organization was Multiple Monthly meeting were held with the initiative and multiple
consulted. What are the anticipated outcomes of the presentations were made to the City.
consultation or areas for improved coordination?
2 Agency/Group/Organization WATERLOO HOUSING AUTHORITY
Agency/Group/Organization Type PHA
What section of the Plan was addressed by Consultation? Public Housing Needs
Briefly describe how the Agency/Group/Organization was One on one interviews, emails and group participation with consultants.
consulted. What are the anticipated outcomes of the
consultation or areas for improved coordination?
3 Agency/Group/Organization Black Hawk County Health Department
Agency/Group/Organization Type Services-Children
Health Agency
Child Welfare Agency
Other government- County
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What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Lead-based Paint Strategy
Briefly describe how the Agency/Group/Organization was Monthly meeting are held with Black Hawk County Health Department
consulted. What are the anticipated outcomes of the to discuss lead based paint programs and outreach. Black Hawk County
consultation or areas for improved coordination? Health Department is a partner in our Lead Hazard Control Program.
4 Agency/Group/Organization City of Cedar Falls
Agency/Group/Organization Type Other government- Local
What section of the Plan was addressed by Consultation? Housing Need Assessment
Public Housing Needs
Homeless Needs-Chronically homeless
Homeless Needs - Families with children
Homelessness Strategy
Economic Development
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was Waterloo is in a HOME Consortium with the City of Cedar Falls. Regular
consulted. What are the anticipated outcomes of the meetings were held to discuss affordable housing strategies, economic
consultation or areas for improved coordination? development and homeless strategies.
5 Agency/Group/Organization IOWA HEARTLAND HABITAT FOR HUMANITY
Agency/Group/Organization Type Services- Housing
What section of the Plan was addressed by Consultation? Housing Need Assessment
Market Analysis
Briefly describe how the Agency/Group/Organization was In person and virtual meetings are held with Habitat for Humanity.
consulted. What are the anticipated outcomes of the Habitat is the CHDO for Waterloo and Cedar Falls. Habitat also
consultation or areas for improved coordination? participates in the neighborhood revitalization projects in the Walnut
and Church Row neighborhoods.
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6 Agency/Group/Organization Northeast Iowa Food Bank
Agency/Group/Organization Type Food Pantry
What section of the Plan was addressed by Consultation? Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was Virtual meetings were held with the Northeast Iowa Food Bank. Email
consulted. What are the anticipated outcomes of the communications were also used in consulting. The Northeast Iowa Food
consultation or areas for improved coordination? Bank is a food supplier for low-moderate income households.
7 Agency/Group/Organization OPERATION THRESHOLD
Agency/Group/Organization Type Services - Housing
Services-Children
Services-homeless
Services-Victims
What section of the Plan was addressed by Consultation? Housing Need Assessment
Homeless Needs - Families with children
Homelessness Needs-Veterans
Homelessness Needs- Unaccompanied youth
Homelessness Strategy
Non-Homeless Special Needs
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was Virtual meetings were held with Operation Threshold to discuss
consulted. What are the anticipated outcomes of the community needs and homeless prevention.
consultation or areas for improved coordination?
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8 Agency/Group/Organization Salvation Army Shelter
Agency/Group/Organization Type Services- Housing
Services-homeless
Services-Employment
Services-Victims
What section of the Plan was addressed by Consultation? Homeless Needs-Chronically homeless
Homeless Needs- Families with children
Homelessness Needs-Veterans
Homelessness Needs- Unaccompanied youth
Homelessness Strategy
Anti-poverty Strategy
Briefly describe how the Agency/Group/Organization was Virtual meeting and emails were used for consulting.The Salvation Army
consulted. What are the anticipated outcomes of the participates in the Continuum of Care and also the local homeless
consultation or areas for improved coordination? coordinating board.The Salvation Army was consulted to discuss
homeless strategies from shelter entrance to exist counseling.
9 Agency/Group/Organization City of Waterloo Planning and Zoning Department
Agency/Group/Organization Type Other government- Local
What section of the Plan was addressed by Consultation? Housing Need Assessment
Market Analysis
Economic Development
Briefly describe how the Agency/Group/Organization was Virtual meeting were held with the Planning and Zoning Director to
consulted. What are the anticipated outcomes of the discuss publicly owned land, school redevelopment sites and multiple
consultation or areas for improved coordination? affordable housing projects.
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Identify any Agency Types not consulted and provide rationale for not consulting
No broadband internet service providers were included in the consultation process. The City of Waterloo contracted with Magellan
Advisors to conduct a broadband feasibility study. The goal was to help Waterloo determine the practicality of a city-owned
broadband system. The project is still ongoing and an 'open access"fiber optic backbone network for data transmission and internet
is currently under development by the non-profit cooperation Waterloo Municipal Telecom Partners "WTP".
Other local/regional/state/federal planning efforts considered when preparing the Plan
Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each Ian?
The City supports efforts to reduce homelessness and improve and coordinate strategies for
Continuum of Black Hawk County identifying homeless persons and assisting with efforts to provide housing.The Black Hawk
Care Local Homeless County Local Homeless Coordinating Board participates in a coordinated entry system to bring
Coordinating Board all housing providers together to faster serve homeless individuals and eliminate service
duplication.
Table 3-Other local / regional /federal planning efforts
Narrative
The consultation process takes place year round. Meetings with agencies and the ongoing city initiatives is what identifies the
community need. Waterloo Community Development takes constant consideration of the ever changing needs in the community
when planning the Five Year Consolidated Plan and the Annual Action Plans.
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AP-12 PARTICIPATION - 91.401, 91.105, 91.200(C)
1. Summary of citizen participation process/Efforts made to broaden citizen participation
Citizen Participation for Waterloo Community Development consisted of furnishing citizens with information concerning the amount of
Community Development Block Grant (CDBG) and HOME funds there were expected to be available for community development
and housing activities, and the range of activities that may be undertaken with those funds. Citizens may comment on how they
would like to see funding spent or offer ideas for low-moderate income activities or activities for prevention of slum and blight.
During the "Your Opinion Counts" campaign all comments were considered along with the long term goals of the Five Year
Consolidated Plan. The City of Waterloo has focused on activities that would impact neighborhood cleanup, affordable housing, and
homeownership.
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Citizen Participation Outreach
Sort Or Mode of Out Target of Out Summary of Summary of Summary of co URL (If applicable)
der reach reach response/atten comments re mments not
dance ceived accepted
and reasons
On November
12, 2020 an All questions
informational were
forum was held answered
for CDBG and during the
HOME forum. If any
All comments http://www.cityof
Public Servic applicants. applicants has
1 and questions waterlooiowa.com/departments/commu
Hearing eAgencies There were 12 additional
were accepted. nity_development
service agencies questions they
and the CHDO, were directed
Iowa Heartland to email
Habitat for Community
Humanity in Development.
attendance.
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Sort Or Mode of Out Target of Out Summary of Summary of Summary of co URL (If applicable)
der reach reach response/atten comments re mments not
dance ceived accepted
and reasons
10 Comments
On December 6,
were received
2020 Waterloo
Community during the
Development campaign.The
comments
ran a Your
Opinion Counts ranged from
Non- campaign for neighborhood
Newspaper clean up to All comments
2 targeted/broa citizen https://wcfcourier.com
Ad sidewalks, were considered.
d community participation in
the Annual removing
Action Plan. blight, Farmers
Market
Comments and
ideas were comments,
and senior
requested from
citizen
citizens.
assistance.
On December
26, 2020 a
notice was
Newspaper Non- placed in the
3 Ad targeted/broa newspaper for https:Hwcfcourier.com
d community the first public
hearing to be
held on January
12, 2021.
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Sort Or Mode of Out Target of Out Summary of Summary of Summary of co URL (If applicable)
der reach reach response/atten comments re mments not
dance ceived accepted
and reasons
5 applicants
were in
attendance to
discuss their
Non-
public 5 people were need for funds All comments
4 targeted/broa https://wcfcourier.com
Hearing d community in attendance and explain were accepted.
that COVID
had an impact
on prior use of
funds.
On February 7,
2021 the No comments
No comments
Non- second public were received
Newspaper were received
5 Ad from the notice targeted/broa hearing notice from the https:Hwcfcourier.com
d community was published notice
publication
in the news publication
paper
A virtual public The 3
hearing was applicants took
held on time to discuss
Non-
public February 16, their projects All comments
6 targeted/broa https://www.cityofwaterlooiowa.com
Hearing d community 2021 there with the were accepted.
were 3 Community
individuals in Development
attendance Board
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Sort Or Mode of Out Target of Out Summary of Summary of Summary of co URL (If applicable)
der reach reach response/atten comments re mments not
dance ceived accepted
and reasons
A final public
Public Non- hearing was
7 Hearing targeted/broa held during the https://www.cityofwaterlooiowa.com
d community July 19, 2021
City Council
Table 4-Citizen Participation Outreach
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Expected Resources
AP-15 EXPECTED RESOURCES - 91.420(B), 91.220(C)(1,2)
Introduction
The section discusses the resources that will be used to meet the goals of the FY22 Annual Action Plan.The resources may involve
partnership opportunities and other private and non-federal public sources as they become available.
Anticipated Resources
Program Source Uses of Funds Ex ected Amount Available Year 1 Expected Narrative Description
Funds
Annual Program Prior Year Total: Avaount
ilable
able
Allocation: Income: Resources:
$ $ $ $ Remainder
of ConPlan
CDBG public- Acquisition This funding included the annual
federal Admin and allocation amount for FY21,
Planning program income received from
Economic loan payments and lien payoffs.
Development There is also$20,000 of
Housing programed funds being returned
Public and reprogramed.
Improvements
Public Services 1,269,109 16,402 20,000 1,305,511 2,463,571
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Program Source Uses of Funds Expected Amount Available Year 1 Expected Narrative Description
of Funds Annual Program Prior Year Total: Avaount
ilable
able
Allocation: Income: Resources: $ Remainder
$ $ $ of ConPlan
HOME public- Acquisition This funding includes the annual
federal Homebuyer allocation amount for FY21,
assistance program income from loan
Homeowner payments and recaptured funds.
rehab There is also$116,721 of
Multifamily programmed funds being
rental new returned and reprogramed.
construction
Multifamily
rental rehab
New
construction for
ownership
TBRA 491,817 157,658 116,721 766,196 860,813
Other public- Other
federal 0 0 0 0 0
Table 2- Expected Resources-Priority Table
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Explain how federal funds will leverage those additional resources (private, state and local funds), including a
description of how matching requirements will be satisfied
The Consortium will continue to leverage additional resources as made available to address any of the identified goals, including
housing and non-housing community development issues. Resources will include local, state, and other federal grant resources.
Currently, we are leveraging CDBG dollars with the Lead Hazard Control Grant used to remediate lead hazards in the home. We also
receive funding through the Waterloo Housing Trust Fund.These dollars are used to leverage our CDBG Emergency Repair Program.
Through combined funding we are better able to serve the needs of the community and offset the increasing construction costs.
Waterloo continues to meet the required HOME match requirement by requiring HOME fund sub recipients to provide a 25% match in
order to utilize the available funds, including those generated from the City's Community Housing Development Organization
(CHDO).The provided matching funds used by sub recipients are non-federal funds. Waterloo will also utilize loan programs that
provide needed services to assist with matching funds.
If appropriate, describe publically owned land or property located within the jurisdiction that may be used to
address the needs identified in the plan
Currently Waterloo utilizes publicly owned land that has been obtained through the 657A process for new construction and
rehabilitation. Property with habitable structures are sold to bidders for the purpose of rehabilitation and resale or to be used as rental
property. Through this process we are able to stabilize our affordable housing stock. The city has donated land that has been
captured through the 657A process to Habitat for Humanity for the purpose of new construction homes to be sold to low-moderate
income families. Waterloo Community Development has formed a partnership with private developers looking to rehabilitate housing
that has been acquired through the 657A process. In turn, Waterloo will provide down payment assistance to low-moderate income
first time homebuyers
Discussion
Affordable housing is the number one goal in the Waterloo/Cedar Falls Home Consolidated 5 Year Plan. The City of Waterloo is
expanding the affordable housing market through the sale of publicly owned land for rehabilitation and new construction of
affordable housing.
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ANNUAL GOALS AND OBJECTIVES
AP-20 Annual Goals and Objectives - 91 .420, 91 .220(c)(3)&(e)
Goals Summary Information
Sort Goal Name Start End Category Geographic Needs Funding Goal Outcome Indicator
Order Year Year Area Addressed
1 Housing 2019 2023 Affordable Citywide Create and CDBG: Rental units rehabilitated: 5
Rehabilitation Housing Local Targeted Sustain $445,288 Household Housing Unit
Neighborhoods Affordable HOME: Homeowner Housing
Housing $103,282 Rehabilitated: 16 Household
Homelessness Housing Unit
Prevention
Neighborhood
Stabilization
2 Owner Occupied 2019 2023 Affordable Citywide Create and CDBG: Homeowner Housing
Emergency Repair Housing Local Targeted Sustain $160,000 Rehabilitated: 15 Household
Neighborhoods Affordable Housing Unit
Housing
3 Homeownership 2019 2023 Affordable Create and HOME: Homeowner Housing Added: 1
Housing Sustain $613,733 Household Housing Unit
Affordable Direct Financial Assistance to
Housing Homebuyers: 12 Households
Neighborhood Assisted
Stabilization
4 Neighborhood 2019 2023 Non-Housing Local Targeted Neighborhood CDBG: Other: 500 Other
Services Community Neighborhoods Stabilization $90,000
Development
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Sort Goal Name Start End Category Geographic Needs Funding Goal Outcome Indicator
Order Year Year Area Addressed
5 Public Services 2019 2023 Affordable Local Targeted Create and CDBG: Housing Code
Housing Neighborhoods Sustain $81,402 Enforcement/Foreclosed
Homeless Affordable Property Care: 80 Household
Non-Homeless Housing Housing Unit
Special Needs Neighborhood
Non-Housing Stabilization
Community
Development
Table 3-Goals Summary
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Goal Descriptions
1 Goal Name Housing Rehabilitation
Goal Housing Rehabilitation includes Operation Threshold Repair Plus Program $40,000 to assist 4 households, Iowa Heartland
Description Habitat for Humanity Neighborhood Walnut and Church Row Projects 25,000 to assist 5 households, Housing
Rehabilitation provided directly by Waterloo Community Development$330,288 to assist 8 households mixed use of
rentals and owner occupied units, One City United Rehabilitation Project$50,000 to assist one household. City of Cedar
Falls Housing rehabilitation of$103,282 to assist 3 households.
2 Goal Name Owner Occupied Emergency Repair
Goal Owner Occupied Emergency Repair includes$160,000 to assist 15 households.
Description
3 Goal Name Homeownership
Goal Homeownership includes CHDO funding of$73,773 to assist 1 household. Down payment assistance of$540,000 to assist
Description 12 homebuyers.
4 Goal Name Neighborhood Services
Goal Neighborhood Services includes funding of$90,000.
Description
5 Goal Name Public Services
Goal Public Services includes a rental housing inspector for$81,402.
Description
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AP-35 PROJECTS - 91.420, 91.220(D)
Introduction
The following projects are based on the City's identified priority needs:
• Create and Sustain Affordable Housing
• Homeless Prevention
• Neighborhood Stabilization
The City will use CDBG and HOME funding to support the projects that address priority needs.The majority of the projects are targeted
to low- moderate income individuals and households, or neighborhoods in the census tracts with 51%or more low- moderate income
households.
# Project Name
1 FY22 Housing Rehabilitation
2 FY22 Owner Occupied Emergency Repairs
3 FY22 Homeownership
4 FY22 Neighborhood Services
5 FY22 Public Services
6 FY22 CDBG Rehabilitation Administration
7 FY22 CDBG General Administration
8 FY22 HOME General Administration
Table 4-Project Information
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Describe the reasons for allocation priorities and any obstacles to addressing underserved needs
HUD defines areas of racial or ethnic minority concentration as geographical areas where the percentage of minorities or ethnic
persons is 10% higher than in the city overall. Waterloo has several census tracts that meet the criteria for areas of racial
concentration, which is when a single minority/ethnic group exceeds at least 10%of the group's citywide average, as racial minorities
comprised 23.8% of the population. In Waterloo, an area of racial concentration includes the Census tracts where the percentage of
minority residents is 33.8% or higher. Those census tracts include 1, 2, 3, 5, 7, 9, 17.01, 17.02, 18, 19, and all those census tracts are
included in the Consolidated Urban Revitalization Area (CUBA). Census tracts 7, 8, and 1 1 are considered areas of concentration for
Hispanic or Latinos. Census tract 3 shows an area of concentration for Asians, census tract 7 has a concentration of other races, while
census tracts 1, 2, 5, 7, 17.01, 17.02, 18, and 19 are shown to be areas of racial concentration for Blacks/African-Americans.
According to the 2019 5-year ACS Data census tracts 1 and 3 are targeted areas based on the below average median value of
owner-occupied units, median household income, and educational achievement- high school or higher. These census tracts were
also targeted due to the above average renter occupied units, vacant units rates, poverty rate, and child poverty rate.
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AP-38 PROJECT SUMMARY
Project Summary Information
Project Name FY22 Housing Rehabilitation
Target Area Citywide
Local Targeted Neighborhoods
Goals Supported Housing Rehabilitation
Needs Addressed Create and Sustain Affordable Housing
Homelessness Prevention
Neighborhood Stabilization
Funding CDBG: $445,288
HOME: $103,282
Description Housing rehabilitation provides assistance to L/M income qualified home owners or renters occupying
the home.The assistance may be in the form of a grant or loan. Lead remediation projects that remove
lead based paint hazards from the home may be included. Rehabilitation projects on rental units will
also be occupied at affordable rents. Habitat for Humanity will be completing rehabilitation projects in
the Walnut and Church Row Neighborhoods. Operation Threshold will provide a Minor Rehabilitation
Program. One City United will provide the rehabilitation of a sustainable housing unit. CDBG funding
provides rehabilitation in slum or blighted areas and spot blight rehabilitation where the structure is not
located in the slum and blighted area and rehabilitation is limited to the removal of the exterior blight.
Target Date 6/30/2022
Estimate the number and The estimated number of families that will benefit from this activity is 8.
type of families that will
benefit from the proposed
activities
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Location Description Housing Rehabilitation is city wide based on income eligibility.The Habitat for Humanity rehabilitation
will take place in the Walnut and Church Row Neighborhoods.
Planned Activities Planned activities include:
• Community Development Housing Rehabilitation
• Iowa Heartland Habitat for Humanity Critical Repair Program
• Operation Threshold Minor Rehabilitation Program
• One City United Sustainable Housing Rehabilitation Project
2 Project Name FY22 Owner Occupied Emergency Repairs
Target Area Citywide
Goals Supported Owner Occupied Emergency Repair
Needs Addressed Create and Sustain Affordable Housing
Homelessness Prevention
Neighborhood Stabilization
Funding CDBG: $160,000
Description Provide assistance with emergency repairs that can help keep housing safe and sanitary and that are
above normal maintenance needs. Emergency repairs are limited to L/M income qualified homeowners.
Assistance may be in the form of a grant or a loan.
Target Date 6/30/2022
Estimate the number and The estimated number of households that will benefit from this activity is 15.
type of families that will
benefit from the proposed
activities
Location Description Emergency repairs will take place citywide for low-moderate income qualified households.
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Planned Activities Emergency repair activities include:
• Owner Occupied Emergency Repairs.
3 Project Name FY22 Homeownership
Target Area Citywide
Local Targeted Neighborhoods
Goals Supported Homeownership
Needs Addressed Create and Sustain Affordable Housing
Neighborhood Stabilization
Funding HOME: $613,733
Description Construction of new affordable housing units with CHDO funds that will be sold to L/M income qualified
buyers. CHDO funds are subject to the same HOME provisions for new construction. 3 Little Lambs will
have a set aside fund for a new construction development that will provide down payment for 6 units
that will be sold to low-moderate income qualified buyers.Additional funds will be set aside for down
payment assistance for other new construction development or rehabilitated properties sold to low-
moderate income qualified buyers.
Target Date 6/30/2022
Estimate the number and The estimated number of households that will benefit from the proposed activities is 13.
type of families that will
benefit from the proposed
activities
Location Description The location where the homeownership activities will take place is citywide or undetermined at this
time. Funding for 3 Little Lambs down payment assistance will take place on the old Edison School site
located on Falls Ave. and Magnolia Parkway.
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Planned Activities Homeownership activities include:
• Iowa Heartland Habitat for Humanity CHDO New Construction.
• 3 Little Lambs Down Payment Set-aside
• Developer Down Payment Assistance Set-aside
4 Project Name FY22 Neighborhood Services
Target Area Local Targeted Neighborhoods
Goals Supported Neighborhood Services
Needs Addressed Neighborhood Stabilization
Funding CDBG: $90,000
Description Provides neighborhood services utilizing education and outreach to assist in making neighborhoods
resilient and assist with connecting neighborhood needs with available resources, including non-profits,
agencies, and other organizations working on improving the quality of life in Waterloo's neighborhoods.
Also provide outreach for the various Community Development programs.
Target Date 6/30/2022
Estimate the number and The estimated number of low-moderate income households that will benefit from the proposed activity
type of families that will is 500.
benefit from the proposed
activities
Location Description Neighborhood Services will conduct activities in low income census tracts and high poverty and high
minority areas.
Planned Activities Neighborhood Services activities include:
• Neighborhood Services
Project Name FY22 Public Services
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5 Target Area
Goals Supported Public Services
Needs Addressed Neighborhood Stabilization
Funding CDBG: $81,402
Description Public Services that will be provided during the fiscal year include a rental inspector that will conduct
rental inspections in targeted areas.These areas are in qualified census tracts including the Walnut
Neighborhood,the City Central targeted area and also the Church Row Neighborhood where
neighborhood revitalization projects will take place.
Target Date 6/30/2022
Estimate the number and The estimated number of households that will benefit from his activity is 80.
type of families that will
benefit from the proposed
activities
Location Description The proposed activity will take place in census tracts
Planned Activities
6 Project Name FY22 CDBG Rehabilitation Administration
Target Area Citywide
Goals Supported Housing Rehabilitation
Owner Occupied Emergency Repair
Needs Addressed Create and Sustain Affordable Housing
Homelessness Prevention
Neighborhood Stabilization
Funding CDBG: $275,000
Description Administration of the Owner Occupied Rehabilitation and Owner Occupied Emergency Repair Programs.
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Target Date 6/30/2022
Estimate the number and N/A
type of families that will
benefit from the proposed
activities
Location Description Rehabilitation Administration for Waterloo Community Development is located at:
• Waterloo Community Development 620 Mulberry St. Ste. 202 Waterloo, IA 50703
Planned Activities Rehabilitation Administration
7 Project Name FY22 CDBG General Administration
Target Area Citywide
Goals Supported Housing Rehabilitation
Owner Occupied Emergency Repair
Neighborhood Services
Public Services
Needs Addressed Create and Sustain Affordable Housing
Homelessness Prevention
Neighborhood Stabilization
Funding CDBG: $253,821
Description Administration of CDBG Programs.
Target Date 6/30/2022
Estimate the number and N/A
type of families that will
benefit from the proposed
activities
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Location Description General Administration for Waterloo Community Development is located at:
• Waterloo Community Development 620 Mulberry St. Ste. 202 Waterloo, IA 50703
Planned Activities CDBG General Administration
8 Project Name FY22 HOME General Administration
Target Area Citywide
Goals Supported Housing Rehabilitation
Homeownership
Needs Addressed Create and Sustain Affordable Housing
Neighborhood Stabilization
Funding HOME: $49,181
Description Administration of the HOME Programs.
Target Date 6/30/2022
Estimate the number and N/A
type of families that will
benefit from the proposed
activities
Location Description HOME Administration for Waterloo Community Development is located at:
• Waterloo Community Development 620 Mulberry St. Ste. 202 Waterloo, IA 50703
Planned Activities HOME General Administration
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AP-50 GEOGRAPHIC DISTRIBUTION - 91.420, 91.220(F)
Description of the geographic areas of the entitlement (including areas of low-income and minority
concentration) where assistance will be directed
Priority areas that will be targeted with funds are areas of low-income census tracts and areas of racial concentration. While these
areas are located throughout Waterloo, the majority are located within the Consolidated Urban Revitalization Area (CUBA) and
Waterloo will continue to concentrate specific activities within the boundary area. The CURA encompasses the majority of census
tracts with low income populations, areas of racial concentration, and housing with high lead risk, but there are census tracts beyond
the CURA so it will be important to ensure those LMI areas also receive assistance. Additionally, the community survey identified three
general areas and neighborhoods that had the highest priority which included the East Side, specifically areas along East 4th Street,
which includes the Walnut neighborhood, and the Church Row neighborhood. All of the above neighborhoods are located within
the CURA and in census tracks with concentrations of LMI populations, are areas with racial concentrations, and have also been
identified as areas with high lead risk by the Iowa Department of Health. Community Development is partnering with local agencies
and non-profits to work on a neighborhood level to target affordable housing, including rehabilitation and new construction efforts
and other efforts to reduce slum and blight, and the above areas will be considered areas of priority. Due to the number of census
tracts that area identified as LMI areas in Waterloo, if opportunities arise in other LMI neighborhoods for new partnerships, they will also
be considered.
Geographic Distribution
Target Area Percentage of Funds
NEIGHBORHOOD REVITALIZATION STRATEGY AREA
Citywide 50
Local Targeted Neighborhoods 50
Table 5-Geographic Distribution
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Rationale for the priorities for allocating investments geographically
The rationale for our target areas is HUD defines areas of racial or ethnic minority concentration as geographical areas where the
percentage of minorities or ethnic persons is 10% higher than in the city overall. Waterloo has several census tracts that meet the
criteria for areas of racial concentration,which is when a single minority/ethnic group exceeds at least 10% of the group's citywide
average, as racial minorities comprised 23.8% of the population. In Waterloo, an area of racial concentration includes the Census
tracts where the percentage of minority residents is 33.80 or higher. Those census tracts include 1, 2, 3, 5, 7, 9, 17.01, 17.02, 18, 19, and
all those census tracts are included in the Consolidated Urban Revitalization Area (CUBA). Census tracts 7, 8, and 11 are considered
areas of concentration for Hispanic or Latinos. Census tract 3 shows an area of concentration for Asians, census tract 7 has a
concentration of other races, while census tracts 1, 2, 5, 7, 17.01, 17.02, 18, and 19 are shown to be areas of racial concentration for
Blacks/African-Americans.
According to the 2019 ACS 5-year data census tracts 1 and 3 have both been recognized as having below average median value of
owner-occupied homes, median household income, and educational achievement of high school or higher .These areas are above
average in poverty rate, child poverty rate, and renter occupied units.
Discussion
The housing rehabilitation and emergency repair programs continue to be significant programs in helping low-income residents
remain in their homes as well as the construction of new single family homes through the assistance of a community housing
development organization. Approximately 50% of the Waterloo households are considered low income and assisting with home
repairs and the rehabilitation of their property can ensure they can remain safely in their homes and ensure future affordable housing
stock is in safe and sanitary condition. Additional efforts, including neighborhood clean ups, infrastructure improvements, and other
efforts to reduce slum and blight can also help improve the existing housing stock and neighborhoods. There are also continued
efforts to assist with the construction of new single family homes in existing vacant infill lots,which will help boost the number of new
affordable housing options.
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AFFORDABLE HOUSING
AP-55 AFFORDABLE HOUSING - 91.420, 91.220(G)
Introduction
The City of Waterloo will continue to focus its efforts in supporting the development and rehabilitation of affordable housing.
Affordable housing continues to be a high priority in Waterloo and efforts will encompass a variety of the proposed activities to ensure
there is quality affordable housing available in Waterloo. The activities will include support for a community housing development
organization for the development of new affordable housing construction. Other major efforts will be the continued efforts towards
the rehabilitation of existing single family homes to make them safe and sanitary, remove lead-based hazards, and with help reduce
slum blight with those improvements, and ensure homeowners can continue to reside in their homes.
In efforts to increase homeownership of affordable housing throughout the city a majority of the annual allocation of HOME funding
will be allocated to down payment assistance on new construction homes and also rehabilitated homes.
One Year Goals for the Number of Households to be Supported
Homeless 0
Non-Homeless 92
Special-Needs 0
Total 92
Table 6 -One Year Goals for Affordable Housing by Support Requirement
One Year Goals for the Number of Households Supported
Through
Rental Assistance 0
The Production of New Units 1
Rehab of Existing Units 36
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One Year Goals for the Number of Households Supported
Through
Acquisition of Existing Units 0
Total 37
Table 7-One Year Goals for Affordable Housing by Support Type
Discussion
Affordable housing will be provided for 129 households:
0 92 non-homeless households through 80 rental inspections and direct financial assistance to 12 first time homebuyers.
• 1 production of new units through the new construction of 1 home.
• 36 Rehab of existing units through rehabilitation of 21 homes and 15 emergency repairs.
The housing rehabilitation and emergency repair programs continue to be significant programs in helping low-income residents
remain in their homes as well as the construction of new single family homes through the assistance of a community housing
development organization. Approximately 50% of the Waterloo households are considered low income and assisting with home
repairs and the rehabilitation of their property can ensure they can remain safely in their homes and ensure future affordable housing
stock is in safe and sanitary condition. Additional efforts, including neighborhood clean ups, infrastructure improvements, and other
efforts to reduce slum and blight can also help improve the existing housing stock and neighborhoods.There are also continued
efforts to assist with the construction of new single family homes in existing vacant infill lots,which will help boost the number of new
affordable housing options.
All homeownership activities meet the qualifications and definition of Affordable Housing as defined in CFR 92.254.The City of
Waterloo has elected to adopt the following recapture or resale provisions when HOME funds (including program income) are used
to create affordable housing. Recapture guidelines are used for any homebuyer activity where the client receives direct financial
assistance (down payment assistance). Resale guidelines are used when the homeowner does not receive direct financial assistance
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(construction subsidy for housing unit).
Recapture Provision
A recapture provision of the HOME regulations pursuant to CFR Part 24 92.254 (a)(5)(ii) will be used when HOME -funded assistance is
provided for down payment assistance for people at income levels of 80% of less of Waterloo's median income. The homebuyer may
resell the property on the open market to any willing buyer during the affordability period. The recapture provision will include an
affordability period based on the amount of HOME funds used for that purpose as follows:
0 Up to $14,999: 5 years
• $15,000- $40,000: 10 years
0 Greater than $40,000: 15 years
The City of Waterloo will reduce the amount of direct HOME subsidy for recapture on a pro rata basis for the time the homebuyer has
owned and occupied the housing measured against the affordability period. The resulting ratio, is used to determine how much of
the direct HOME subsidy will be recaptured.The pro rata amount recaptured, divide the number of years the homebuyer occupied
the home by the period of affordability and multiply the resulting figure by the total amount of direct HOME subsidy originally
provided to the homebuyer. This summarizes the resale/recapture provision.The full provision can be viewed in the Administrative
attachments of the Annual Plan.
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AP-60 PUBLIC HOUSING - 91.420, 91.220(H)
Introduction
The Waterloo Housing Authority owns and manages a public housing facility known as Ridgeway Towers as well as operating a
Section 8 Housing Choice Voucher Program. The public housing units are located at 225 W. Ridgeway Ave in Waterloo and are open
to seniors and disabled individuals. The building currently has an elderly designation of 62 and older, however may rent to individuals
55 if they do not have anyone over 62 on the waiting list. Ridgeway Towers is a three story 50 unit building with handicap accessibility.
Actions planned during the next year to address the needs to public housing
During the next year the Waterloo Housing Authority has plans to replace the three boilers at Ridgeway Towers. Multiple exterior
projects including fence repair and replacement, concrete repair, replacement of the fabric exterior canopy are also scheduled for
completion. A general landscaping beautification project including plants and shrubs will also be completed.
Actions to encourage public housing residents to become more involved in management and participate in
homeownership
In the near future the Waterloo Housing Authority will re-start their quarterly resident meeting that were put on hold due to the COIVID-
19 pandemic. The meetings allow residents to voice questions and concerns and offer suggestions for improvements. During the
pandemic residents were encouraged to contact the Waterloo Housing Authority by phone during regular office hours with any
questions, concerns and suggestions. The Waterloo Housing Authority has a board member that is a resident of the facility as well.The
majority of residents residing at Ridgeway Towers are elderly and have most often come from owning a home. Therefore, the
Waterloo Housing Authority does not prioritize homeownership to its residents.
If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other
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assistance
The PHA is not in a troubled status.
Discussion
Ridgeway Towers provides public housing to residents that are income qualified. This is the only public housing facility to provide bulk
cable television and wireless internet to its residents. Due to rising costs from the provider Mediacom, a price increase is scheduled for
August 1, 2021.The monthly cost will increase $10 from $25 to $35. The increased rate still provides a great savings to the residents
versus purchasing the services individually.
AP-65 HOMELESS AND OTHER SPECIAL NEEDS ACTIVITIES - 91.420, 91.220(1)
Introduction
Currently The City of Waterloo does not receive direct funding such as ESG for homeless. Homelessness does remain one of our top
priorities. By providing funding to The Salvation Army and the Hospitality House we are addressing homeless needs directly. Funding for
the Salvation Army Homeless Shelters was not provided with our FY21 annual allocation. Funding was provided to public service
agencies for rent, mortgage assistance, utility assistance, and homelessness prevention with our CDBG-CV funds. We continue to
include homelessness for our partners that need Certification of Consistency with the Consolidated Plan.This allows the city to address
homeless needs through other agencies that receive other federal, state and local funding.
Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City will continue to participate in the Black Hawk County Local Homeless Coordinating Board (LHCB), the region's Continuum of
Care organization.The LHCB conducts the annual Point-In-Time survey and the results are shared with the Institute of Community
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Alliance.
There are multiple social service agencies and providers in the Consortium that provide benefits and assistance to low income
persons and households with a focus of preventing homelessness. Many of the organizations are also focused on providing assistance
to those persons and households currently experiencing homelessness. The organizations provide the following services: counseling,
legal assistance, case management, life skill training, financial literacy courses, access to basic everyday resources including food,
victim advocacy, and mental health related activities. These activities help assist low income persons and households to become
more self-sufficient. By developing the skills and knowledge provided by the service providers, residents can then transition into
permanent supportive housing or into independent living environments and can maintain employment and help stabilize them and
reduce the risk of homelessness.
Addressing the emergency shelter and transitional housing needs of homeless persons
Emergency Shelters
The Salvation Army operates two emergency shelters in Waterloo.The shelters include an 18-bed facility for single men, and there is
separate 32-bed facility for women and children. Catholic Worker House provides 22 beds for both men and women in their facility.
Children under the age of 18 in need of temporary housing are placed in the county's youth shelter, a non-secured facility that
provides short termed care. The youth shelter primarily serves victims of physical of sexual abuse, children whose family are
experiencing a crisis, children awaiting foster care or group home placement, and children referred directly from a psychiatric unit.
Transitional Housing
Several facilities in Waterloo provide transitional housing for homeless individuals and families. House of Hope, a privately funded
organization, provides 10 units with 24 beds and currently has a waitlist for families in need of assistance. Additionally, the program will
begin to provide transitional housing to up to 5 women who are transitioning out of foster care, in order to provide a stop gap and
reduce homelessness in the that population. Cedar Valley Friends of the Family provides through their two programs offer a total of 63
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beds,with 46 beds for families, and 17 beds for adults only.Their programs are targeted to domestic violence survivors.
Permanent Supportive Housing
Community Housing Initiatives offers permanent supportive housing and operates a 13-bed facility, with one family unit with two beds,
and 1 1 adult only-beds.
Exceptional Persons, Inc. provides group homes to adults with mental retardation, brain injury, or chronic mental illness. Exceptional
Persons, Inc. provides a range of services to accommodate the needs of individuals and families in need by providing assistance with
locating affordable rental housing, transportation services, and employment and family and child support.
Unity Square Apartments, a previously HOME funded project, provides 6 units targeted towards permanent supportive housing for the
homeless.
Helping homeless persons (especially chronically homeless individuals and families, families with children,
veterans and their families, and unaccompanied youth) make the transition to permanent housing and
independent living, including shortening the period of time that individuals and families experience
homelessness, facilitating access for homeless individuals and families to affordable housing units, and
preventing individuals and families who were recently homeless from becoming homeless again
The City of Waterloo will continue to support the Black Hawk County Local Homeless Coordinating Board and other agencies that
provide support to homeless services and that are focused on reducing chronic homelessness. The activities will include assisting with
increasing the capacity of existing shelters, including providing new permanent housing beds for those that are chronically homeless.
Additionally, it will be equally important to support agencies that provide services that help the chronically ill transition out of
homelessness.
The Salvation Army has a plan to complete an exit packet with each resident. Completing the exit packet is not always successful as
residents often refuse or disappear from the shelter.The exit packet is a planning guide for residents and outlines obstacles they may
face and provides resources to deal with those obstacle. The shelter averages about a 66%success rate of exiting residents.
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Helping low-income individuals and families avoid becoming homeless, especially extremely low-income
individuals and families and those who are: being discharged from publicly funded institutions and systems of
care (such as health care facilities, mental health facilities, foster care and other youth facilities, and
corrections programs and institutions); or, receiving assistance from public or private agencies that address
housing, health, social services, employment, education, or youth needs.
The Black Hawk County Homeless Coordinating Board has established discharge policies to protect populations, especially those that
are vulnerable to homelessness, based on policies that were implemented by the State of Iowa. The Black Hawk County Homeless
Coordinating Board adopted the FY 2018 Black Hawk/Grundy/Tama Coordinated Service Region Policies and Procedures Manual for
Coordinated Entry as part of the Balance of State Continuum of Care (BoS CoC) and their guiding principles include the adoption of
statewide standards, providing client choice regarding program participation, promote client-centered practices, prioritize the most
vulnerable, collaboration between CoC provides and other agencies and key partners, provide accurate data, utilize performance-
driven decision making, having a housing first focus by providing permanent supportive housing to those experiencing chronic
homelessness, and ensuring transparency of the process.
Discussion
Due to the continued needs and the growing population that is at high risk for becoming homeless, it is important to continue to
support agencies and organizations that help high risk individuals and households to become more self-sufficient and to have access
to services. The continued reduction of CDBG and HOME funds place a strain in the amount of funds that can be dedicated to the
homeless population.
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AP-75 BARRIERS TO AFFORDABLE HOUSING -91.420, 91.220(J)
Introduction
The main housing barrier identified was the growing mismatch between real income and housing cost. Additional issues included the
difficulty for large families and people with disabilities to access affordable housing, the growing disparity between white and minority
household income, unemployment, and homeownership rates. The activities proposed are targeted towards improving existing
housing stock and targeting areas with greater disparities to help reduce the identified gaps.
Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to
affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes,
fees and charges, growth limitations, and policies affecting the return on residential investment
Actions planned to remove barriers and allow growth of affordable housing are:
• Continue to hold monthly Housing Task Force Meetings.
• Continue to work with The Salvation Army, our local homeless shelter, to discuss barriers that current clients and clients with
chronic homelessness are facing.
• Continue to work with Iowa Heartland Habitat for Humanity to provide critical repair services to low income households in the
targeted Walnut and Church Row Neighborhoods.
• Continue to work with private investors that are working to acquire property, especially the City's 657A seized properties to be
turned into affordable housing units.
• Continue to participate in the City Central Live Learn Initiative.
• Provide rehabilitation and emergency repair assistance to low-moderate income households to preserve the affordable
housing stock.
Discussion
The activities proposed will help alleviate barriers to affordable housing. While 50% of the Waterloo households are low-income, there
are also disparities with income, unemployment, and homeownership. The activities proposed will target neighborhoods that are both
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LMI areas and areas of racial concentration, helping push resources in areas of high need and target the population experiencing
the greatest need. Additional assistance, such as the down payment assistance will also help support homeownership opportunities,
as well as rehabilitation and emergency repairs, which will help current homeowners remain in their homes.
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AP-85 OTHER ACTIONS - 91.420, 91.220(K)
Introduction
The City of Waterloo proposed to undertake several actions in order to address several goals outlined in the Strategic Plan.
• Address affordable housing needs
• Eliminating slum and blight to provide a suitable living environment
• Expand economic opportunities
• Neighborhood Stabilization
Actions planned to address obstacles to meeting underserved needs
Despite continued efforts, there continue to be a number of obstacles that impact the ability to meet underserved needs in the
community. One of the biggest issues is the lack of available funds to assist with completing all the identified priority needs. Often
requests for assistance from local agencies and non-profit organizations cannot be fully met and only partial funding can be
provided meaning activities have fewer available resources to meet needs. Some of the continued obstacles that need to me
overcome are:
• Growing number of immigrants and refugees that need translation assistance in order to receive assistance
• The continued disparity in incomes and housing costs
• The continued disparity in median household rates, unemployment, and homeowners between the white population and
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minorities
• The lack of availability of affordable and safe housing that can also provide disability accommodations
• The lack of transportation and childcare create a barrier to employment for low income households
Actions planned to foster and maintain affordable housing
There are several actions being proposed to help foster and maintain affordable housing.
• Provide support to proposed new construction of affordable housing
Assist with the acquisition of property that can be rehabilitated or used for new construction, or any resale of property that can be
used to house low income households.
• Continue to provide funding for single family owner occupied housing development by collaborating with a Community
Housing Development Organization.
• Provide citywide rehabilitation for owner occupied and rental housing, to help preserve and stabilize existing affordable
housing stock
• Provide citywide emergency repair for owner occupied homes in order to ensure the existing housing is maintained and
preserved
• Work to help reduce slum and blight in neighborhoods in order to improve property value and improve lending opportunities
for infill development
Actions planned to reduce lead-based paint hazards
The rehabilitation program requires that each participating property is evaluated for lead-based paint hazards. Any rental
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rehabilitation properties that also receive assistance will be evaluated for lead based hazards. Currently the City of Waterloo is a
recipient of Lead-Based Hazards grant from HUD and is partnering with the Black Hawk County Health Department to perform lead
paint assessments and clearance testing on those properties. Required inspections will be completed by a certified Lead Risk Assessor
and any identified lead paint hazards will be corrected by a certified Lead Safe Renovator.
Actions planned to reduce the number of poverty-level families
With approximately 50% of the Waterloo living in poverty, there is continued need to address poverty throughout the community and
to help reduce the level of poverty.
The following strategies will help assist households living in poverty and reduce the number of households living in poverty:
• Provide funding support to organizations and agencies that provide needed services, such as food, senior services,
counseling, legal aid and other services that target low income persons and households.
• Provide funding support to agencies and organizations that assist residents with special needs.
• Continue to assist low income households with rehabilitation and emergency repair programs.
• Provide down payment assistance to support homeownership and the accumulation of equity within the community.
• Support infrastructure improvements in low income neighborhoods to increase property values and also bring economic
developments into those areas.
• Economic development programs to support for skill and job training in order to improve the employability of those in the
community living in poverty.
• Address lead-paint based hazards, which impact the development grown of young children and their future employment and
earning capabilities.
• Support child and youth service activities to help provide mentoring and support for future growth, and assist families to that
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they can secure and keep their employment.
Actions planned to develop institutional structure
The proposed housing and community development activities will be carried out in cooperation with local government agencies,
non-profit organizations, service providers, private industry, and public institutions. The support of the public, private, and non-profit
organizations are important, and collaboration with the various organizations is an important component to the institutional approach
of meeting the identified needs identified in the plan.
Waterloo Community Development Board, the Waterloo Housing Authority, and the Black Hawk County Local Homeless Coordinating
Board will continue to work in partnership to help reduce any potential service delivery gap between public and non-profit
organizations.There are many agencies that provide a wide variety of services locally, including homeless prevention, reduction of
poverty, affordable housing efforts, neighborhood revitalization, youth services, and many others.
Actions planned to enhance coordination between public and private housing and social service agencies
Each year, as part of the annual planning process, local agencies and organizations are invited to submit proposals for CDBG and
HOME eligible activities. Many of these organizations participate in informational meetings, public hearings, and are engaged in the
process. Waterloo Community Development works closely with many of the agencies and non-profits who participates in regular
meetings with many of the different organizations in order to continue improving coordination.There have also been efforts for
continued outreach and education on the available programs and opportunities that are offered and there has been an increased
effort of participation with new organizations and entities in order to ensure that there awareness of the level of assistance.
Neighborhood Services hosts the Housing Advocacy Meeting each month. This collection of people are area non-profit service
providers ( Friends of the Family, House of Hope, Operation Threshold, AmeriCorps, Neighborhood Hub, Cedar Valley's Promise, DCAT,
etc.) Legal Aid, and city department representatives. The focus of the group is to advocate for low income / disadvantaged renters
in the Cedar Valley. Through sharing information they are able to provide better resources for clients and can collectively advocate
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for policy changes that would allow clients better access and use of community resources.
Discussion
All of the actions taken in the Annual Action Plan are designated to support affordable housing, reduce lead based paint hazards,
reduce the number of families living in poverty and coordinate services between public and private housing and public service
agencies.
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PROGRAM
AP-90 Program Specific Requirements - 91 .420, 91 .220(1)(1,2,4)
Introduction
The following is a description of the program specific requirements under the Community Development Block Grant Program (CDBG).
Community Development Block Grant Program (CDBG)
Reference 24 CFR 91.220(1)(1)
Projects planned with all CDBG funds expected to be available during the year are identified in the Projects Table.The following
identifies program income that is available for use that is included in projects to be carried out.
1.The total amount of program income that will have been received before the start of the next program year and that has not yet been
reprogrammed 0
2.The amount of proceeds from section 108 loan guarantees that will be used during the year to address the priority needs and specific
objectives identified in the grantee's strategic plan. 0
3.The amount of surplus funds from urban renewal settlements 0
4.The amount of any grant funds returned to the line of credit for which the planned use has not been included in a prior statement or
plan 0
5.The amount of income from float-funded activities 0
Total Program Income: 0
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Other CDBG Requirements
1.The amount of urgent need activities 0
2.The estimated percentage of CDBG funds that will be used for activities that benefit persons of low and moderate
income. Overall Benefit-A consecutive period of one,two or three years may be used to determine that a minimum
overall benefit of 70%of CDBG funds is used to benefit persons of low and moderate income. Specify the years
covered that include this Annual Action Plan. 100.00%
HOME Investment Partnership Program (HOME)
Reference 24 CFR 91.220(1)(2)
1. A description of other forms of investment being used beyond those identified in Section 92.205 is as follows:
At this time there are no additional investments outside of those identified in Section 92.205
2. A description of the guidelines that will be used for resale or recapture of HOME funds when used for homebuyer activities as
required in 92.254, is as follows:
The full recapture provision may also be found in the administration section of the Annual Action Plan in the attachments.
3. A description of the guidelines for resale or recapture that ensures the affordability of units acquired with HOME funds? See 24 CFR
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92.254(a)(4) are as follows:
The full recapture provision may be found in the administration section of the Annual Action Plan in the attachments.
4. Plans for using HOME funds to refinance existing debt secured by multifamily housing that is rehabilitated with HOME funds along
with a description of the refinancing guidelines required that will be used under 24 CFR 92.206(b), are as follows:
The City does not intend to refinance existing debt using HOME funds.
This Annual Plan provides funding for HOME activities including:
• Direct Assistance to Homebuyers
• Owner Occupied Single Family Rehabilitation
• New Construction
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No additional activities are included that are not identified as eligible activities in 92.205 All activities require a lien on the property or
a restrictive covenant for the sale of a HOME assisted unit.
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Page 176 of 272
CITY OF WATERLOO
Council Communication
Waterloo Fire Rescue SCBA Platform Replacement Project.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Bid Tabulation Backup Material
Motion to receive and file proof of publication of notice of public hearing.
HOLD HEARING -No comments on file.
Motion to close hearing and receive and file oral and written comments.
SUBJECT: Motion to receive, file, and instruct City Clerk to read bids.
Resolution awarding bid to Sandry Fire Supply of DeWitt, Iowa, in the
amount of$406.144.85, in conjunction with the Waterloo Fire Rescue
S CBA Platform Replacement Project.
Submitted by: Submitted By:Pat Treloar. Fire Chief
Recommended Action: Approve Motion
Expenditure Required: $460,000.00
Source of Funds: Bond Funds
Page 177 of 272
WFR SCBA Platform Replacement Project
Bid Tab
Estimate: $560,000.00
Bidder Bid Amount
Sandry Fire Supply $406,144.85
DeWitt, IA
Feld Fire $365600.00
Stanley, IA $285115.00
$33,951.00
Page 178 of 272
CITY OF WATERLOO
Council Communication
Resolution approving a Memorandum of Understanding with the Iowa Northland Regional Council of
Governments, in an amount not to exceed $1,500 ,for preparation of a REAP grant application, to be used for
Greenbelt Lake Improvements Project, Phase 2, and authorizing the Mayor to execute said document.
City Council Meeting: 7/19/2021
Prepared: 6/27/2021
ATTACHMENTS:
Description Type
❑ Site Plan Greenbelt Lake Backup Material
❑ MOU Phase2 Greenbelt Lake Backup Material
Resolution approving a Memorandum of Understanding with the Iowa
Northland Regional Council of Governments, in an amount not to exceed
SUBJECT: $1.500 .for preparation of a REAP grant application, to be used for
Greenbelt Lake Improvements Project, Phase 2, and authorizing the Mayor
to execute said document.
Submitted by: Submitted By: Todd Derifield, Park Superintendent/City Forester
Recommended Action: Recommend approval.
This for grant writing assistance from INRCOG for the second phase of
Summary Statement: improvements at the Greenbelt Lake site Near Martin Road and HWY 63
South. Phase II will include new picnic shelters and related paving and
accessibility improvements.
INRCOG will not charge the City unless the grant application is successful.
Expenditure Required: Upon notification from IDNR of successful grant, payment would be 1.5%
of grant award, not to exceed $1,500. There is no required City match for
the REAP grant.
Source of Funds: Capital Improvement Bond funds for Park improvements.
Policy Issue: The project would support the City of Waterloo Strategic Plan, strategy 4.5
"maintain City facilities that support quality of place".
Background Information: Phase 1 of Greenbelt lake has been completed and will be closed out soon.
This MOU would be for the second phase of this very popular project.
Page 179 of 272
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GRANT APPLICATION
MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding is between the City of Waterloo, Iowa hereinafter referred
to as City, and the Iowa Northland Regional Council of Governments hereinafter referred to as
INRCOG.
WHEREAS,the City of wishes to engage INRCOG's grant writing services for the following project:
Type of Grant: Resource Enhancement and Protection (REAP)
Project Description: Greenbelt Lake Improvements Phase II
INRCOG will not charge the City in advance for grant preparation services; however, should
funding be awarded to the City for this project, INRCOG will submit a grant preparation invoice
in the amount of one and one-half percent of the funds awarded (maximum $1,500.00), to be
paid by the City from local funds.
IN WITNESS WHEREOF, INRCOG and the City of Waterloo have executed this Memorandum of
Understanding as of this day of , 2021.
City of Waterloo, Iowa
BY:
Mayor
ATTEST:
Iowa Northland Regional Council of Governments
BY:
Executive Director
ATTEST:
Page 181 of 272
CITY OF WATERLOO
Council Communication
Resolution approving a Professional Services Agreement with AECOM of Waterloo, Iowa, in an amount not
to exceed $46,900, for SRF coordination and construction related services, in conjunction with the Sanitary
Sewer Improvements Phase IVA2 CIP Pipelining Project, Contract No. 1043, and authorizing the Mayor to
execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ AECOM Professional Service Agreement Backup Material
Resolution approving a Professional Services Agreement with AECOM of
Waterloo, Iowa, in an amount not to exceed $46.900, for SRF coordination
SUBJECT: and construction related services, in conjunction with the Sanitary Sewer
Improvements Phase IVA2 CIP Pipelining Project. Contract No. 1043, and
authorizing the Mayor to execute said document.
Submitted by: Submitted By:Brian Bowman, Treatment Operations Supervisor
Recommended Action: Approve AECOM Professional Service Agreement
Expenditure Required: $46,00.00
Source of Funds: Sewer Funds/SRF
Page 182 of 272
�Com AECOM 319-232-6531 tel
501 Sycamore Street 319-232-0271 fax
Suite 222
Waterloo,Iowa 50703
www.aecom.com
CITY OF WATERLOO, IOWA
SANITARY SEWER IMPROVEMENTS
PHASE IVA2 CIP PIPELINING CONSTRUCTION RELATED SERVICES (CRS)
PROFESSIONAL SERVICE AGREEMENT
This Agreement is made and entered by and between AECOM Technical Services, Inc., 501
Sycamore Street, Suite 222, Waterloo, Iowa, hereinafter referred to as "ATS" and City of Waterloo,
715 Mulberry Street, Waterloo, Iowa, hereinafter referred to as"CLIENT."
IN CONSIDERATION of the covenants hereinafter set forth, the parties hereto mutually agree as
follows:
I. SCOPE OF SERVICES
ATS shall perform professional Services (the "Services") in connection with CLIENT's facilities
in accordance with the Scope of Services set forth in Exhibit A attached hereto.
II. ATS'S RESPONSIBILITIES
ATS shall, subject to the terms and provisions of this Agreement:
(a) Appoint one or more individuals who shall be authorized to act on behalf of ATS and
with whom CLIENT may consult at all reasonable times, and whose instructions,
requests, and decisions will be binding upon ATS as to all matters pertaining to this
Agreement and the performance of the parties hereunder.
(b) Use all reasonable efforts to complete the Services within the time period mutually
agreed upon, except for reasons beyond its control.
(c) Perform the Services in accordance with generally accepted professional engineering
standards in existence at the time of performance of the Services. If during the two
year period following the completion of Services, it is shown that there is an error in
the Services solely as a result of ATS's failure to meet these standards, ATS shall re-
perform such substandard Services as may be necessary to remedy such error at no
cost to CLIENT. Since ATS has no control over local conditions, the cost of labor and
materials, or over competitive bidding and market conditions, ATS does not
guarantee the accuracy of any construction cost estimates as compared to
contractor's bids or the actual cost to the CLIENT. ATS makes no other warranties
either express or implied and the parties' rights, liabilities, responsibilities and
remedies with respect to the quality of Services, including claims alleging negligence,
breach of warranty and breach of contract, shall be exclusively those set forth herein.
(d) ATS shall, if requested in writing by CLIENT, for the protection of CLIENT, require
from all vendors and subcontractors from which ATS procures equipment, materials
or services for the project, guarantees with respect to such equipment, materials and
services. All such guarantees shall be made available to CLIENT to the full extent of
the terms thereof. ATS's liability with respect to such equipment, and materials
obtained from vendors or services from subcontractors, shall be limited to procuring
Page 183 of 272
AECOM Page 2
guarantees from such vendors or subcontractors and rendering all reasonable
assistance to CLIENT for the purpose of enforcing the same.
(e) ATS will be providing estimates of costs to the CLIENT covering an extended period
of time. ATS does not have control over any such costs, including, but not limited to,
costs of labor, material, equipment or services furnished by others or over
competitive bidding, marketing or negotiating conditions, or construction contractors'
methods of determining their prices. Accordingly, it is acknowledged and understood
that any estimates, projections or opinions of probable project costs provided herein
by ATS are estimates only, made on the basis of ATS's experience and represent
ATS's reasonable judgment as a qualified professional. ATS does not guaranty that
proposals, bids or actual project costs will not vary from the opinions of probable
costs prepared by ATS, and the CLIENT waives any and all claims that it may have
against ATS as a result of any such variance.
III. CLIENT'S RESPONSIBILITIES
CLIENT shall at such times as may be required for the successful and expeditious completion
of the Services;
(a) Provide all criteria and information as to CLIENT's requirements; obtain all necessary
approvals and permits required from all governmental authorities having jurisdiction
over the project; and designate a person with authority to act on CLIENT's behalf on
all matters concerning the Services.
(b) Furnish to ATS all existing studies, reports and other available data pertinent to the
Services, and obtain additional reports, data and services as may be required for the
project. ATS shall be entitled to rely upon all such information, data and the results of
such other services in performing its Services hereunder.
IV. INDEMNIFICATION
ATS agrees to indemnify and hold harmless CLIENT from and against any and all suits,
actions, damages, loss, liability or costs (including, without limitation, reasonable attorneys'
fees directly related thereto) for bodily injury or death of any person or damage to third party
property if and to the extent arising from the negligent errors or omissions or willful
misconduct of ATS during the performance of the Services hereunder.
V. INSURANCE
Commencing with the performance of the Services, and continuing until the earlier of
acceptance of the Services or termination of this Agreement, ATS shall maintain standard
insurance policies as follows:
(a) Workers' Compensation and/or all other Social Insurance in accordance with the
statutory requirements of the state having jurisdiction over ATS's employees who are
engaged in the Services, with Employer's Liability not less than One Hundred
Thousand Dollars ($100,000)each accident;
(b) Commercial General Bodily Injury and Property Damage Liability and Automobile
liability insurance including (owned, non-owned, or hired), each in a combined single
limit of One Million Dollars ($1,000,000) each occurrence for bodily injury and
Page 184 of 272
�Com Page 3
property damage liability. This policy includes Contractual Liability coverage. ATS
agrees to name CLIENT as Additional Insured on this policy, but only to the extent of
ATS's negligence under this Agreement and only to the extent of the insurance limits
specified herein.
(c) Professional Liability Insurance with limits of $1,000,000 per claim and in the
aggregate covering ATS against all sums which ATS may become legally obligated
to pay on account of any professional liability arising out of the performance of this
Agreement.
ATS agrees to provide CLIENT with certificates of insurance evidencing the above described
coverage prior to the start of Services hereunder and annually thereafter if required. ATS
shall provide prompt notice to the CLIENT in the event of cancellation, material change, or
non-renewal per standard ISO Acord Form wording and the policy provisions.
VI. COMPENSATION AND TERMS OF PAYMENT
Compensation for the services shall be on an hourly basis in accordance with the hourly
fees and other direct expenses in effect at the time the services are performed. Total
compensation is a not-to-exceed fee of Forty-Six Thousand Nine Hundred Dollars
($46,900.00).
ATS may bill the Client monthly for services completed at the time of billing. CLIENT
agrees to pay ATS the full amount of such invoice within thirty (30) days after receipt thereof.
In the event CLIENT disputes any invoice item, CLIENT shall give ATS written notice of such
disputed item within ten (10)days after receipt of invoice and shall pay to ATS the undisputed
portion of the invoice according to the provisions hereof. CLIENT agrees to abide by any
applicable statutory prompt pay provisions currently in effect.
VII. TERMINATION
CLIENT may, with or without cause, terminate the Services at any time upon fourteen (14)
days written notice to ATS. The obligation to provide further Services under this Agreement
may be terminated by either party upon fourteen (14) days' written notice in the event of
substantial failure by the other party to perform in accordance with the terms hereof through
no fault of the terminating party, providing such defaulting party has not cured such failure, or,
in the event of a non-monetary default, commenced reasonable actions to cure such failure.
In either case, ATS will be paid for all expenses incurred and Services rendered to the date of
the termination in accordance with compensation terms of Article VI.
VIII. OWNERSHIP OF DOCUMENTS
(a) Sealed original drawings, specifications, final project specific calculations and other
instruments of service which ATS prepares and delivers to CLIENT pursuant to this
Agreement shall become the property of CLIENT when ATS has been compensated
for Services rendered. CLIENT shall have the right to use such instruments of
service solely for the purpose of the construction, operation and maintenance of the
Facilities. Any other use or reuse of original or altered files shall be at CLIENT's sole
risk without liability or legal exposure to ATS and CLIENT agrees to release, defend
and hold ATS harmless from and against all claims or suits asserted against ATS in
the event such documents are used for a purpose different than originally prepared
even though such claims or suits may be based on allegations of negligence by ATS.
Page 185 of 272
�COM Page 4
Nothing contained in this paragraph shall be construed as limiting or depriving ATS of
its rights to use its basic knowledge and skills to design or carry out other projects or
work for itself or others, whether or not such other projects or work are similar to the
work to be performed pursuant to this Agreement.
(b) Any files delivered in electronic medium may not work on systems and software
different than those with which they were originally produced and ATS makes no
warranty as to the compatibility of these files with any other system or software.
Because of the potential degradation of electronic medium over time, in the event of a
conflict between the sealed original drawings and the electronic files, the sealed
drawings will govern.
IX. MEANS AND METHODS
(a) ATS shall not have control or charge of and shall not be responsible for construction
means, methods, techniques, sequences or procedures, or for safety measures and
programs including enforcement of Federal and State safety requirements, in
connection with construction work performed by CLIENT's construction contractors.
Nor shall ATS be responsible for the supervision of CLIENT's construction
contractors, subcontractors or of any of their employees, agents and representatives
of such contractors; or for inspecting machinery, construction equipment and tools
used and employed by contractors and subcontractors on CLIENT's construction
projects and shall not have the right to stop or reject work without the thorough
evaluation and approval of the CLIENT. In no event shall ATS be liable for the acts
or omissions of CLIENT's construction contractors, subcontractors or any persons or
entities performing any of the construction work, or for the failure of any of them to
carry out construction work under contracts with CLIENT.
(b) In order that ATS may be fully protected against such third party claims, CLIENT
agrees to obtain and maintain for the benefit of ATS the same indemnities and
insurance benefits obtained for the protection of the CLIENT from any contractor or
subcontractor working on the project and shall obtain from that
contractor/subcontractor insurance certificates evidencing ATS as an additional
named insured.
X. INDEPENDENT CONTRACTOR
ATS shall be an independent contractor with respect to the Services to be performed
hereunder. Neither ATS nor its subcontractors, nor the employees of either, shall be deemed
to be the servants, employees, or agents of CLIENT.
XI. PRE-EXISTING CONDITIONS
Anything herein to the contrary notwithstanding, title to, ownership of, legal responsibility and
liability for any and all pre-existing contamination shall at all times remain with CLIENT. "Pre-
existing contamination" is any hazardous or toxic substance present at the site or sites
concerned which was not brought onto such site or sites by ATS. CLIENT agrees to release,
defend, indemnify and hold ATS harmless from and against any and all liability which may in
any manner arise in any way directly or indirectly caused by such pre-existing contamination
except if such liability arises from ATS's sole negligence or willful misconduct.
Page 186 of 272
�COM Page 5
CLIENT shall, at CLIENT's sole expense and risk, arrange for handling, storage,
transportation, treatment and delivery for disposal of pre-existing contamination. CLIENT
shall be solely responsible for obtaining a disposal site for such material. CLIENT shall look
to the disposal facility and/or transporter for any responsibility or liability arising from improper
disposal or transportation of such waste. ATS shall not have or exert any control over
CLIENT in CLIENT's obligations or responsibilities as a generator in the storage,
transportation, treatment or disposal of any pre-existing contamination. CLIENT shall
complete and execute any governmentally required forms relating to regulated activities
including, but not limited to generation, storage, handling, treatment, transportation, or
disposal of pre-existing contamination. In the event that ATS executes or completes any
governmentally required forms relating to regulated activities including but not limited to
storage, generation, treatment, transportation, handling or disposal of hazardous or toxic
materials, ATS shall be and be deemed to have acted as CLIENT's agent.
For ATS's services requiring drilling, boring, excavation or soils sampling, CLIENT shall
approve selection of the contractors to perform such services, all site locations, and provide
ATS with all necessary information regarding the presence of underground hazards, utilities,
structures and conditions at the site.
XII. LIMITATION OF LIABILITY
CLIENT agrees that ATS's liability for the act, error or omission in its performance of services
under this Agreement shall in no event exceed the amount of the total compensation received
by ATS. It is intended by the parties to this Agreement that ATS's services in connection with
the project anticipated herein shall not subject ATS's individual employees, officers, or
directors to any personal legal exposure for the risks associated with this project.
XIII. DISPUTE RESOLUTION
If a dispute arises out of, or relates to, the breach of this Agreement and if the dispute cannot
be settled through negotiation, then ATS and the CLIENT agree to submit the dispute to
mediation. In the event ATS or the CLIENT desires to mediate any dispute, that party shall
notify the other party in writing of the dispute desired to be mediated. If the parties are unable
to resolve their differences within 10 days of the receipt of such notice, such dispute shall be
submitted for mediation in accordance with the procedures and rules of the American
Arbitration Association (or any successor organization) then in effect. The deadline for
submitting the dispute to mediation can be changed if the parties mutually agree in writing to
extend the time between receipt of notice and submission to mediation. The expenses of the
mediator shall be shared 50 percent by ATS and 50 percent by the CLIENT. This
requirement to seek mediation shall be a condition required before filing an action at law or in
equity. However, prior to or during the negotiations or the mediation either party may initiate
litigation that would otherwise be barred by a statute of limitations, and ATS may pursue any
property liens or other rights it may have to obtain security for the payment of its invoices.
XIV. MISCELLANEOUS
(a) This Agreement constitutes the entire agreement between the parties hereto and
supersedes any oral or written representations, understandings, proposals, or
communications heretofore entered into by or on account of the parties and may not
be changed, modified, or amended except in writing signed by the parties hereto. In
the event of any conflict between this contract document and any of the exhibits
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�Com Page 6
hereto, the terms and provisions of this contract document shall control. In the event
of any conflict among the exhibits, the exhibit of the latest date shall control.
(b) This Agreement shall be governed by the laws of the State of Iowa.
(c) ATS may subcontract any portion of the Services to a subcontractor approved by
CLIENT. In no case shall CLIENT's approval of any subcontract relieve ATS of any
of its obligations under this Agreement.
(d) In no event shall either party be liable to the other for indirect or consequential
damages, including, but not limited to, loss of use, loss of profit or interruption of
business, whether arising in contract, tort (including negligence), statute, or strict
liability.
(e) In the event CLIENT uses a purchase order form to administer this Agreement, the
use of such form shall be for convenience purposes only, and any typed provision in
conflict with the terms of this Agreement and all preprinted terms and conditions
contained in or on such forms shall be deemed stricken and null and void.
(f) This Agreement gives no rights or benefits to anyone other than CLIENT and ATS
and does not create any third-party beneficiaries to the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this agreement on the day and year
written below.
APPROVED FOR CITY OF WATERLOO APPROVED FOR AECOM
By: By:
Printed Name: Quentin Hart Printed Name: Douglas W. Schindel, P.E
Title: Mayor Title: Associate Vice President
Date: Date:
Page 188 of 272
CITY OF WATERLOO, IOWA
EXHIBIT A
A. Project Description
This project consists of the project management, SRF coordination, bidding and
construction-related services of CIPP Phase IVA2 in SRF Service Area 19. The project
includes construction of CIPP and other incidental items.
B. Scope of Services
The Scope of Services will encompass and include services, materials, equipment,
personnel and supplies necessary to provide construction-related services for the projects
defined above. The Scope of Services is further defined by the following tasks:
1. Project Management. Coordinate project activities and liaise between the Client,
ATS and regulatory agencies. ATS will attend CMOM meetings, as requested, to
provide project status reports.
2. Phase IVA2 SRF Coordination. Prepare and submit post-bid and closeout SRF
documents for Phase IVA2.
• Post-Bid Documents including Bid Tabulation, Bid Recommendation, Notice
of Award, Contractor SRF Bid Documents, Bonds, Insurance, Construction
Contract and Notice to Proceed
• Closeout Documents including Davis-Bacon Compliance Report, American
Iron and Steel Self Certification, MBE-WBE Utilization and Certificate of
Completion
3. Bidding Services. ATS will use Questcdn to advertise and post the construction
documents for Phase IVA2. ATS will send the advertisement for bids to the
contractors that have previously acquired plans for Phases I, II, III and IVA. ATS
will answer contractor questions and administer the bidding process. ATS will
attend the bid opening, tabulate the results and make a recommendation to award
the contract.
4. Construction-Related Services- Phase IVA2
• Conduct a preconstruction conference attended by representatives of the
Contractor, Client and affected utilities.
• Review shop drawings and other submittals, as required of the Contractor by
the contract documents, for conformance with the design concept of the
project and compliance with the information given in the contract documents.
• Answer design questions from the Client, Contractor, field staff and
appropriate agencies.
• Prepare monthly applications for payment based on information provided by
field staff and Contractor and forward to the Client for execution with a
recommendation for approval and payment.
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• Perform construction site visits by design personnel at appropriate stages of
construction to review the quality of the work and to determine whether the
work conforms to the contract documents.
• Prepare and assist the Client and Contractor in processing contract change
orders.
• Provide periodic field observation during construction to review the work of
the Contractor to determine if the work is proceeding and conforming in
accordance with the contract documents. Staffing requirements may be
adjusted during the project in relation to the level of construction activity.
• Consider and evaluate Contractor's suggestions for modifications and report
them with recommendations to the Client.
• Participate in a review of the project with the Client and field staff near
completion and prepare a list of items to be completed or corrected.
• Participate in a field review of the completed project with the Client and field
staff before a final application for payment is processed for the Contractor.
• Maintain files for correspondence, reports of the job conferences, shop
drawings and sample submissions, reproductions of original contract
documents including addenda, change orders, field modifications, additional
drawings issued subsequent to the execution of the contract, engineering
clarifications and interpretations of the contract documents, progress reports
and other project-related documents.
• Provide the Client with a copy of record drawings for the project based on the
construction records of the field staff and the Contractor showing those
changes made during construction considered significant.
• Assist the Client with the final close-out documentation from the Contractor.
O:Wdministration\AGREE\PROF\Wat Ph IVA2 CIPP CRS.doc
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CITY OF WATERLOO
Council Communication
Resolution approving the FY 2022 Professional Services Agreement with GROW Cedar Valley, in the amount
of$28,500, with$56,500 in potential incentive funds, and authorizing the Mayor and City Clerk to execute said
document.
City Council Meeting: 7/19/2021
Prepared: 7/13/2021
ATTACHMENTS:
Description Type
❑ Agreement Backup Material
Resolution approving the FY 2022 Professional Services Agreement with
SUBJECT: GROW Cedar Valley, in the amount of$28,500. with$56.500 in potential
incentive funds, and authorizing the Mayor and City Clerk to execute said
document.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Approve resolution
Council has previously approved similar agreements with Grow Cedar
Valley, at different amounts over the years since about 1996. The reporting
activities for Grow Cedar Valley will still be presented to City Council.
The Grow Cedar Valley serves as the State of Iowa's single point of contact
for larger project leads, and then works with city officials and staff for work
to try and bring such projects here. This partnership has helped to bring
such companies as Ferguson Enterprises, Con Agra Foods (and two
expansions), and helped other local industries expand like Deere and
Company, Hydrite Chemical,A-Line,Advanced Heat Treat, CPM
Roskamp, HQAA, Crystal Distribution, Tyson Foods, and others receive
applicable State incentives for job creation and expansion/new
construction. This grant agreement would continue that relationship, to
continue the City Council's main priority of economic development to the
community through the provision of jobs, infrastructure, businesses, etc.
Note—this agreement is for this current fiscal year of 2022. The agreement
Summary Statement: calls for a payment of$28,500— in two payments of$14,250 at December
and June— for the following work efforts:
- Business expansion and recruitment
- Encouraging startup of businesses
- Workforce recruitment and coordination
- Advocacy in Des Moines and Washington DC
- Improving the"Brand"through marketing, promotions, web presence, and
attendance at major conferences There is also a potential$56,500 in
additional incentives for work towards
- acres of new development
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- amounts of taxable value
- new full times jobs created
All documented through a report and potential presentation to city and at end
of agreement period.
Expenditure Required: $28,500 plus up to $56,500 in potential additional expense
Source of Funds: Bond and TIF funds
Policy Issue: Economic Development
Alternative: NA
The City of Waterloo has had a partnership for economic development
efforts with Grow Cedar Valley, formerly known as Greater Cedar Valley
Alliance, in one form or another since about 1996. This partnership has
Background Information: worked to create many projects throughout the Waterloo community, and
has helped in the marketing of area and reinvestment by existing businesses
as well. It has also given the City the ability to connect better with many of
its private industry leaders as the City moves ahead.
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FY2022 ECONOMIC DEVELOPMENT
PROFESSIONAL SERVICES AGREEMENT
WITH
GROW CEDAR VALLEY
This Agreement is entered as of , 2021, by and between the Grow Cedar
Valley("GCV"), and the City of Waterloo, Iowa("City").
WHEREAS, the GCV has proposed to be the City's business partner. GCV is the leader in
bringing business and community together to grow opportunities reducing obstacles to business growth
through collaboration and advocacy for business attraction, retention, and expansion. Whereby GCV will
engage in economic development activities directly benefiting the City of Waterloo; and
WHEREAS, through the adoption of the FY2022 budget, the City Council of City has agreed in
principle to provide certain funding for said project on certain terms and conditions, including execution
of a formal agreement outlining the duties and responsibilities of the GCV and the City; and
WHEREAS, GCV and City have reached agreement on the terms and conditions under which the
project will be undertaken, and the funding provided,and now desire to reduce their agreement to writing.
NOW, THEREFORE, in consideration of the mutual covenants exchanged herein, the parties
agree as follows:
1. Recipient Status. GCV affirms that it is a private, non-profit corporation organized and existing
under Iowa law. GCV shall provide proof of tax-exempt status under the Internal Revenue Service
Revenue Code prior to receiving funding. GCV has also provided City with a copy of its mission
statement and a detailed summary from an officer or board member that specifies GCV's use of the funds,
consistent with the concept of"public purpose" as described in Iowa Code § 15A.1(2), (5) or otherwise
by addendum to this Agreement.
2. Recipient Documentation. Prior to receiving funding, GCV shall provide the following
documentation to City:
a. Proof of business entity status, including a copy of by-laws and articles of incorporation
if applicable;
b. Complete information on the source and amount of funding received from all other
sources, including but not limited to non-governmental agencies, membership dues and
fees, and private contributions;
c. Names and addresses of directors and/or officers;
d. Line item budget for current fiscal year;
e. List of any additional pending applications for funding to include funding source and
dollar amount requested.
3. Description of Project. In consideration for the funding provided to GCV by the City, GCV shall
represent and advocate for the interests of business, industry and institutions operating in the City of
Waterloo. Failure to abide by this requirement shall result in a return of funds pursuant to this
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Agreement. GCV agrees to undertake and complete in the Cedar Valley project(the "Project"),to engage
in the following economic development activities:
a. Business expansion,retention and recruitment.
1. Execute Marketing (Domestic and Foreign Direct Investment) that will
help Waterloo to compete in the site selection process by highlighting
location differential;
2. Support initiatives of the TechWorks and promote Campus T 1 Building and
industrial outlets for new tenants;
3. Identify and manage expansion and recruitment projects with the intent to
encourage new developments that increase wages;
4. Prepare and be an advocate for funding businesses who wish to access state
incentive programs;
5. Maintain and provide data for the use of existing businesses and site
selectors considering the area;
6. Identify and meet with Waterloo existing businesses on an ongoing basis
and including but not limited to assistance with site selection, incentive
assistance, data support,workforce assistance, and advocacy;
7. Input data from existing business formal synchronist interviews. In
aggregate prepare a Cedar Valley existing business report based on the
interviews annually for purposes of identifying trends and needs by
businesses. This will help both the City and GCV adjust programming
and advocacy;
8. Respond and be pro-active to assist an existing business, their employees,
Iowa Works with major layoffs or closings as needed.
b. Encouraging targeted business expansion/retention in Waterloo by partnering with
Advance Iowa at the University of Northern Iowa, CIRAS at Iowa State University,
Hawkeye Community College, Waterloo Career Center, Iowa Works and the State of
Iowa.
c. Innovation
1. Support and Execute initiatives to support innovation for Small and
Medium Size Manufacturers in the Cedar Valley along with Cedar Valley
Techworks,UNI,RedCedar and Hawkeye Community College among other partners.
d. Live the Valley- Workforce Recruitment and Retention. Through digital and
social media, GCV will promote Living and Working in the City of Waterloo by
collaborating with the City and other entities to promote and share content on the
City of Waterloo showcasing the quality of life,people and businesses.
d. Economic Inclusion Partnership - as an entity of Grow Cedar Valley, GCV
provides staffing to help business volunteers to execute initiatives that encourage
diversity and inclusion in the workplace.
1. Co-sponsoring the Annual Fall Economic Inclusion Summit in collaboration
with the University of Northern Iowa;
2. Participate in Future Ready initiatives as outlined for the Cedar Valley;
3. Participate in the Cedar Valley Childcare Coalition;
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4. Continue to provide support to existing Cedar Valley businesses on the best
practices for diversity, inclusion and,equity in the workplace.
e. Government Affairs-Advocate for the following: Advocacy for Cedar Valley
legislative and regulatory priorities in Des Moines and Washington DC. The
priorities which will be submitted to the Government Relations Committee and
the Board of Directors (therefore may be changed).
1. The recommendations outlined by Governor Reynolds' Economic Recovery
Task Force.
2. Development of immediately deployable resources for large scale disasters
when budget reserves are full for businesses to recover.
3. Favorable policies and additional funding for broadband priorities outlined
through the Empower Rural Iowa Initiative.
4. The Invest in Iowa initiative that that triggers Iowa's Water and Land Legacy
(IWILL) to include resources for regionally transformative quality of life
projects and addresses tax disparities that impact our overall tax climate.
5. Funding for existing programs and consideration of new resources that
promote"placemaking"including quality of life and the arts.
6. Supporting education at all levels from pre-school through post-high school
options.
7. Additional general fund appropriations for the University of Northern Iowa
and level funding for UNI Business and Community Services.
8. Fully funding Future Ready Iowa that supports Hawkeye Community
College and Cedar Valley K-12 schools initiatives.
9. Addressing barriers to employment such as access and affordability of
child-care or student debt repayment.
10. Developing and supporting incentives with proven return in targeted
industries.
11. Removal of the sunset for both the brownfield&gray fields programs.
f. Waterloo Regional Airport Task Force - provide staffing support to this
volunteer group of Cedar Valley businesses who support the Airport Director,
Airport Board,Mayor and the City with retention and expansion of air services.
g. Improving the "Brand".
1. A continuing priority is to communicate a brand message that positions Waterloo and the
Cedar Valley as an economy driven by technology and innovation led businesses, as
well as a superior Midwest quality of life through such digital and social media
platforms.
2. The Mayor or designate will have an opportunity at the podium to provide City updates
quarterly at Good Morning Cedar Valley events. Event attendance averages 200+/-.
4. Funding. The City agrees to provide funding in an amount of$85,000 to support implementation
of the Project, upon Request for Payment as provided in this agreement, and upon receipt of the
Accounting required in this agreement, as follows:
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a) An amount not to exceed $28,500 to be paid in two separate payments of $14,250 each by
December 31,2021 and on or before June 30, 2022; and
b) An amount not more than$56,500 in potential incentive funds, if earned as follows:
$1,000 per acre of new development in an area of Waterloo officially designated by City during the
term of this Agreement as an urban renewal area, TIF district, or other area in which City, provided
that each acre must contain 10,000/sf of building structure on average, and/or
$1,000 per$250,000 of new taxable value added to a development area, and/or
$2,500 per new and/or retained FTE job created in a development area, provided the jobs have an
hourly starting wage of at least$15.94 for FY22, and/or
GCV will provide the following information in writing to the City on a semiannual basis to show all
efforts made to promote Waterloo, broken down into categories for (a) companies solicited by GCV
to late in development area(b) companies GCV contacted to expand operations in development area,
and (c) inquires received by GCV from companies for marketing materials or availability sites or
buildings: number of initial calls, contacts, leads, prospects, conferences attended to present
marketing about Waterloo, databases organized and/or posted on websites for providing relevant
information about Waterloo, other efforts made to network, form relationships and/or subscribe to
services, and material responses to requests for information. Based on the documentation submitted
by GCV, the City, at its sole discretion, can evaluate the semiannual performance of GCV and may
provide semiannual performance payment up to $5,000 to GCV, with a total maximum not to exceed
to $20,000.
Semiannual means the periods June through November 2021; December through May 2022 to allow
program evaluation and payment to occur on or before June 30,2022.
5. Documentation Regarding Accountingof Expenditure of Ci1y Funds. The GCV shall provide the
City with a detailed accounting of the expenditure of City funds and a written report outlining the GCV's
performance and accomplishments within the scope of work outlined in its application, upon submitting
Requests for Payment pursuant to this agreement.
6. Salaries. A portion of the City's grant, as outlined in Paragraph 4, may provide funding for a
portion of the salaries and employee benefits. City payment of a portion of the program's salary and
benefit expenses shall not make the City responsible or liable for any employee. All employment-related
claims of any type or nature whatsoever that are made by a GCV employee or against a GCV employee
by others will be the sole responsibility of GCV.
7. Request for Payment. All requests for payment or reimbursement shall be submitted by GCV to
City on a semi-annual basis, specifically, no later than December 1, 2021, and June 1, 2022. All
payments or reimbursements are contingent upon receipt of the documentation required in this agreement
above, and upon receipt of the Report on Project Results required in this agreement. City shall have a
period of up to thirty (30) days from date of receipt of each request for payment and all necessary
documentation,within which to make payment or reimbursement under the Agreement.
8. Report on Project Results. GCV agrees to provide the City with a written summary documenting
the results of the Project on a semi-annual basis, specifically no later than December 1, 2021, and June 1,
2022. Such report shall include without limitation:
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a. Details of external marketing efforts, including, but not limited to: the number of initial
calls, contacts, leads,prospects and material responses to request for information;
b. Number of existing business calls and assistance provided to existing Waterloo
companies;
C. Statistics related on Live The Valley and Job Board that promotes the City of Waterloo
and supports existing Waterloo businesses.
d. Update on execution of initiatives as identified under Economic Inclusion Partnership
and related workforce programming and collaboration that benefits the City of Waterloo;
e. Update on initiatives done by the Waterloo Airport Task Force Committee under Grow
Cedar Valley;
f. Update on government relations as it pertains to the City of Waterloo and Waterloo
businesses.
9. Return of Funds. In the event GCV does not use funds for the intended purpose(s) or in the event
GCV does not comply with the reporting requirements of Paragraph 8 above, the funds or any portion
thereof shall be returned to the City prior to the end of the current fiscal year,which is June 30,2022.
10. Time Limitation of Funding. The parties hereby acknowledge that the City is not committed or
obligated to provide funds beyond the terms and conditions of this Agreement, and that any future project
or program requires a separate request and is subject to City Council approval and execution of a separate
written agreement. However,this Agreement does not prohibit GCV from requesting additional financial
support from the City for other activities associated with the Project in the Cedar Valley.
11. Recipient Board. The GCV Board of Directors will be charged with planning for the appropriate
expenditure of City grant funds in accordance with this Agreement. The Mayor or his/her designee
will represent City on the Board. The Mayor will also represent the City on GCV's Executive
Committee.
12. Termination. Either party may terminate this Agreement at any time if:
a. The other party materially breaches the terms of this Agreement; provided that the non-
breaching party shall have given the breaching, party written notice of such breach and
the breaching party shall have failed to cure the same within (30) days after receipt of
such notice;
b. There is the loss or departure of key personnel that would jeopardize both the quality and
time of performance or would make performance impractical with respect to the budget
contemplated for this Agreement, and a mutually acceptable replacement cannot be
found; or
C. Performance of any part of this Agreement by a party is prevented or delayed due to a
factor beyond the reasonable control of the party and cannot be overcome by reasonable
diligence to the satisfaction of either party.
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d. The party desiring termination delivers no less than 60 days' advance written notice of
termination to the other party.
In the event of termination, immediate written notice shall be given by the authorized official of the party
requesting termination to the other party which should specify both the reason for and the effective date
of termination. Such notice shall be delivered by certified mail or in person to the authorized official of
the other party who executed this Agreement.
13. Liability. GCV and City agree that each party shall be responsible for its acts or omissions and
the acts or omissions of its employees, officers, directors, agents or volunteers, to the extent allowed by
law. Nothing contained in this Agreement shall vary or modify in any manner any governmental
immunity which any party to this Agreement, or its officers, directors, employees, agents or volunteers,
may enjoy under any statute or rule of law, except to the extent provided in Iowa Code § 670.7, with
respect to the procurement of insurance, and then only to the extent stated in the insurance policy and
only as to those exceptions contained in Iowa Code § 670.4.
14. Legal Expenses. GCV agrees that all legal expenses incurred by the City in connection with the
defense of any claim made or brought against the City that is directly related to GCV's performance, or
the performance of GCV's employees, officers, directors, agents or volunteers, under this Agreement
shall be the sole responsibility of the GCV.
15. Terms of Agreement Control. The parties acknowledge that the provisions of this Agreement are
controlling and shall define the duties, responsibilities, and conditions under which the Project shall be
completed. All persons who meet the eligibility requirements as defined in this Agreement shall be
entitled to participate in the Project, regardless of race, color, creed, religion, national origin, sex, age,
disability, sexual orientation, gender identity, or any other criteria which by applicable law constitutes
unlawful discrimination.
16. Entire Agreement. This Agreement constitutes the entire agreement between the parties with
respect to the subject matter hereof. There are no other oral or written promises or understandings except
as expressly provided herein. This Agreement may be amended only by a written agreement signed by
the parties hereto.
17. Term of Agreement. This Agreement covers the period from July 1, 2021 through and
including June 30, 2022.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized
representatives as of the date stated above.
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GROW CEDAR VALLEY CITY OF WATERLOO, IOWA
By: By:
Cary Darrah,CEO Quentin Hart,Mayor
Attest:
Kelley Felchle, City Clerk
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CITY OF WATERLOO
Council Communication
Resolution approving a Professional Services Agreement with Ritland+Kuiper of Waterloo, Iowa, in an
amount not to exceed $44,900, in conjunction with landscape architectecture services for the Waterloo River
Lighting Project, and authorizing the mayor to execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Professional Services Agreeement Backup Material
Resolution approving a Professional Services Agreement with
SUBJECT: Ritland+Kuiper of Waterloo, Iowa, in an amount not to exceed $44,900, in
conjunction with landscape architectecture services for the Waterloo River
Lighting Project, and authorizing the mayor to execute said document.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval
Transmitted is a request to enter a professional services agreement with
Ritland-Kuiper Landscape Architects to the Waterloo River Lighting
Project, which would include the following:
• Phase 1 - Lighting on the 4th Street pedestrian bridge with colored
LED lighting.
• Phase 2- Lighting the Cedar River dam cascades with colored LED
lighting.
• Phase 3 -New light towers at either end of the 4th Street bridge.
Summary Statement:
Ritland-Kuiper Landscape Architects would be responsible for hiring and
directing the work of subconsultants necessary for the completion of the
design that include AEC OM (civil engineering), Invision Architecture (tower
design) and MODUS (electrical engineering).
The Waterloo Development Corporation(WDC)will fund the agreement for
the project.
Expenditure Required: $44,900.00
Source of Funds: The funding for the project is coming from the WDC.
Policy Issue: Enhancements
The City continues to work on enhancing and improving downtown, which
Background Information:
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has been ongoing for several years.
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i
AGREEMENT BETWEEN CLIENT AND LANDSCAPE ARCHITECT
This Agreement, effective as of April 8,.2021; is between the following parties:
CLIENT: Waterloo Development Corporation and the City of Waterloo
LANDSCAPE ARCHITECT: RITLAND+KUIPER Landscape Architects (RKLA).
for the following PROJECT. WATERLOO RIVER LIGHTING
ARTICLE 1: LANDSCAPE ARCHITECT'S BASIC AND ADDITIONAL SERVICES
A. Project Understanding
1, The proJect.scope includes development of preliminary plans to assist Shakespeare Lighting Design.in
their development of lighting amenities along the Cedar River in downtown Waterloo including:
• Phase 1 - Lighting of the E.4th Street pedestrian bridge with colored LEIS lighting
• Phase.2 Lighting the Cedar Fiver dam cascades with colored LED lighting
• Phase.3- New light towers at either end of the E.4th Street bridge
2. The Landscape Architect will be responsible for hiring and directing the work of.subconsultants
necessary for the completion of the design:
• AECOM (civil engineering, coordination with Corps of Engineers)
• INVISION Architecture(tower features)
• MODUS (electrical engineering)
B. Scope of Services
1. Design Development
a. Utilize existing site information including a compilation`of available as-built plans for the 4th
Street Bridge, North Downtown Trail and the Cedar River Dam to develop basemap for the
study area.
b. Coordinate the following AECOM Design Developmerjt tasks:
• Conceptual design for pavements, light tower footings, painting.of interior of 4th
street canopy (at arch locabonslsupports it tapper portion of canopy), modifications
to 4th street canopy fascia.(along interior lighting), and connection of lighting
elements to bridge structure.
• Coordination of improvements with U.S.Am3y Corps of Engineers, evaluating
potential impacts to the Cedar River floodway corridor and to determine feasibility of
project elements and permitting requirements. Permit application is not included in
this scope of work but will be.included as part of a future final design project.
c. Coordinate the following INVISION Architecture Design Development tasks:
• Design Development level plan and'elevations of proposed tower.base(dimensions
and finish recommendation) as well.as climb-resistant screening recommendation for
towers(design by Shakespeare Lighting Design LLC)..
• Pedestrian bridge canopy design assistance for new fixture locations and soffit
renovations.
d. Coordinate the following MODUS Design Development tasks:
• Design Development level electrical plans 'to support design created by
Shakespeare:Lighting Design for light towers (2.1ocations), pedestrian bridge
lighting,lighting the dam, power supply,fixture installations, andcontrol locations for
lighting:
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i
e. Coordinate work sessions as needed for design interaction.between Client and subconsultants.
f: Develop a set of.Design Development Plans for all of the above.services.
g. Develop preliminary cost opinion to help evaluate funding needs and priorities.
C. Services Not Included
The following items are not included in the project scope at.this time, but could be added by supplemental
agreement if and when the services are needed.
1. Design for telecommunication,video, security systems, etc.
2. 3D modelling.of bridge;towers,or lighting elements(already provided by Shakespeare Lighting Design
in a separate agreement)
3, Utility Surveys or Geotechnical Investigation
4. Final Design l Construction Documents and Construction Related Services.
D. Additional Services
1. We will identify services not included in our proposed scope of work if they are requested. We will
advise your office of the impact on our work, and propose an increase to the fee amount before any
work is undertaken that is outside our scope of services.
2. Extra services will be provided on an hourly basis at the billing',rates listed below or the current hourly
rates prevailing when services are rendered.
ARTICLE 2: CLIENT'S RESPONSIBILITIES
A. Client will obtain and pay for all necessary,permits from authorities with jurisdiction over the Project if those
are required,
B. Client agrees to.provide the items described in Article 2.A and to render decisions in a timely manner so as
not to delay the orderly and sequential progress of Landscape Architect's.services.
ARTICLE 3, COMPENSATION AND PAYMENTS
A. Client agrees to pay Landscape Architect as follows:
Based on the complexity of the project and the.amount of services,anticipated, RITLAND+KUIPER
Landscape Architects(and their subconsultants)will.provide the services described inArticle'1, and in
accordance with the conditions outlined in this contract,for a sum not to exceed$44,900.
RITLAND+KUIPER Landscape Architects $ 9;500
AECOM, Inc. $14,500
INVISION Architecture $ 7,200
MODUS Engineering $13700
.1. Billing for services will be hourly, at the rates listed below, and submitted monthly as the work
progresses.
2. Billing rates effective through December, 2021:.
Craig Ritland, FASLA $ 125:00lhr.
Mark:Kuiper,ASLA $ 125.001hr.
Samantha Price, PLA $ 75.00/hr.
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B. Reimbursable Expenses,if incurred (i.e. printing costs)will be billed at our direct cost,in addition.to the fees.
above.At this.time we do not anticipate any significant printing costs in the design development process as
we expect our deliverables to.be electronic files(PDF documents).'
C. Landscape Architect shall bill Client for Basic and Additional Services and Reimbursable Expenses once a
month. All payments are due Landscape Architect upon receipt of invoice.
ARTICLE 44 TERMINATION
A. Either Client or Landscape Architect may terminate this Agreement upon seven days written notice.
B. If terminated, Client.agrees to pay Landscape Architect for all Basic and Additional Services rendered and.
Reimbursable Expenses incurred up to the date of termination.
G. Upon not less than seven days'written notice, Landscape Architect may suspend the performance of its
services if Client fails to pay Landscape Architect in full for services rendered or expenses incurred.
Landscape Architect shall have no liability because of such suspension of services or termination due to
Client's nonpayment.
ARTICLES: DISPUTE RESOLUTION
A. Client and Landscape Architect agree to mediate claims or disputes.arising out of or relating to this
Agreement before initiating litigation. The mediation shall be conducted by a mediation service acceptable
to the parties. A party shall make a demand for mediation within areasonable time after a claim or dispute
arises, and the parties agree to mediate in good faith. In no event'shall any demand for mediation be made
after such claim or dispute would be barred by applicable law. Mediation fees shall be shared:equally.
ARTICLE 6: USE AND OWNERSHIP OF LANDSCAPE ARCHITECT'S DOCUMENTS
A. Upon the parties.signing this Agreement, Landscape Architect grants Client a nonexclusive license to use
Landscape Architect's documents as described in this Agreement,;provided Client performs in accordance
with the.terms of this Agreement. No other license is implied or granted under this Agreement. All
instruments of professional service prepared by Landscape Architect, including but not limited to, drawings
and specifications, are the property of Landscape Architect.. These documents shall not be reused on other
projects without Landscape Architects written.permission. Landscape Architect retains all rights; including
copyrights, in its documents. Client or others cannot use Landscape Architect's documents to complete this
Project with others unless Landscape Architect is found to have materially breached this.Agreement.
ARTICLE.7: MISCELLANEOUS PROVISIONS
A. This Agreement is governed by the laws of the State of Iowa.
B. This Agreement is the entire and integrated agreement.between Client and Landscape.Architect and
supersedes all prior negotiations, statements or agreements, either written or oral. The parties may amend
this Agreement.only by a written instrument signed by both Client and Landscape Architect.
C. In the event that any term or provision of this.Agreement is found to be unenforceable or invalid for any
reason,the.remainder of this Agreement shall continue in full force°and effect; and the parties agree that
any unenforceable or invalid term or provision shall be amended to the minimum extent required to make
such term or provision enforceable and valid.
D. Neither Client nor Landscape Architect shall assign this Agreement without the written consent of the other.
Page 204 of 272
i
E. Irrespective of any other term in this Agreement, Landscape Architect shall not control or be responsible for
construction means, methods,techniques, schedules, sequences.or procedures or for construction safety
or any other related programs, or for another parties'errors or omissions or for another parties'failure to
complete their work.or services in accordance with Landscape.Architect's documents.
F. To the greatest extent permitted by Iowa law,the Client agreestoindemnify, defend and hold Landscape
Architect harmless from and against any and all claims,:liabilities,suits,demands, losses, costs and
expenses, including, but not lijnited to,:reasonable attorneys'fees and all legal expenses and fees incurred
through appeal, and all interest thereon; accruing or resulting to.any and all persons;firms or any other legal
entities on account of any damages or losses to property or persons, includinginjuries or death; or
economic losses, arising out of the Project and/or this Agreement,`;except that the Landscape Architect shall
not be entitled to be indemnified to the extent such damages or losses are found.by a court or forum of
competent jurisdiction to be caused by Landscape Architect's negligent errors or omissions.
G. Should any legalproceeding be commenced between the parties to this Agreement seeking to enforce any
of its provisions, including, but not:limited to, fee provisions, the.prevailing party.in such proceeding shall be
entitled, in addition to such other relief as may be granted,to a reasonable sum for attorneys'and expert
witnesses'fees,which'shall be determined by the court or forum in such a'proceeding or in a separate
action brought for that purpose. For purposes of this provision,"prevailing party".shall include a party that
dismisses an action for recovery hereunder in exchange for payment of the sum allegedly due, performance
of covenants allegedly.breached, or consideration substantially equal to.the relief sought in the.action or
proceeding.
H, Client and Landscape.Architect waive consequential damages for any claims, disputes or other matters in
question arising out of or relating to this.Agreement. Landscape Architect's waiver of consequential
damages; however,is contingent upon the Client requiring contractor and its subcontractors to waive all
consequential damages against Landscape Architect for claims, disputes or other matters in question
arising out of or relating.to the Project.
I. To the extent damages are covered by property insurance during construction, Client and landscape
Architect waive all.rights against each other and against the contractors, consultants, agents.and employees
of the other for such damages. Client or Landscape Architect, as appropriate,:shall require of the
contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties
described in this paragraph.
J. Client acknowledges and agrees that proper Project maintenance is required after the Project is complete,
A lack of orimproper maintenance may result in damage to property or persons. Clientfurther
acknowledges and agrees that, as between the parties to this Agreement, Client is solely responsible for the
results of any lack of or improper maintenance.
K. Nothing in this Agreement shall create a contractual relationship fpr the benefit of any.third party.
LANDSCAPE ARCHITECT CLIENT; City o(Waterloo
MarkrKullper,ASLA, ED AP, Principal
Signature.Dated: April 8, 2021
License/Certificate No. IOWA 00413 Title
Renewal Date., June 30,2021.
Dated
Page 205 of 272
CL Wat oo Dev_elopment Corp.
Title
Dated Z
Page 206 of 272
CITY OF WATERLOO
Council Communication
Resolution approving a Temporary Easement Agreement with Friends of Faith Retirement Homes, Inc.,
located east of 527 Park Lane, for the purpose of allowing Friends of Faith to expand the storm water
detention capacity of Bontrager Park, in conjunction with improvements in the vicinity, and authorizing the
Mayor and City Clerk to execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Temp Construction Easement Friendship Village Backup Material
B ontrager Park
❑ Friendship Village Bontrager Park Easement Map Backup Material
Exhibit A
❑ Friendship Village Bontrager Park Site Plan Backup Material
Resolution approving a Temporary Easement Agreement with Friends of
Faith Retirement Homes, Inc., located east of 527 Park Lane, for the
SUBJECT: purpose of allowing Friends of Faith to expand the storm water detention
capacity of Bontrager Park, in conjunction with improvements in the vicinity,
and authorizing the Mayor and City Clerk to execute said document.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval
Transmitted herewith is a request by the City of Waterloo to
grant a temporary easement agreement over a portion of property in
Bontrager Park located east of 527 Park Lane in conjunction with
improvements to be made by Friends of Faith Retirement Homes, Inc.
(Friendship Village)related to improvements to be made by the applicant
Summary Statement: within Bontrager Park(to be addressed by a lease agreement in a separate
approval) as well as improvements to the applicant's property across
the street at 600 Park Lane.
Please see the attached temporary easement agreement, easement map that is
exhibit "A" to the agreement, and a site plan of the improvements.
Expenditure Required: None
Source of Funds: N/A
Policy Issue: Infrastructure
Alternative: N/A
Legal Descriptions:
Page 207 of 272
Page 208 of 272
TEMPORARY CONSTRUCTION EASEMENT AGREEMENT
This Temporary Construction Easement Agreement (the "Agreement") is entered into as
of , 2021, by and between Friends of Faith Retirement Homes, Inc. ("Grantee"),
and the City of Waterloo, Iowa, an Iowa municipal corporation ("Grantor").
WHEREAS, Grantee desires to obtain a temporary easement from Grantor for the
purpose of expanding the storm water detention capacity of Bontrager Park in connection with
certain improvements Grantee is making to Grantor's property in the vicinity(the "Easement
Purpose"); and
WHEREAS, Grantor has agreed to grant a temporary construction easement to Grantee
upon that portion of a parcel owned by Grantor that lies within the area depicted on Exhibit"A"
attached hereto and by this reference incorporated herein (the "Easement Area"), which is
approximately 100 by 250 feet; and
WHEREAS, Grantor desires to grant a temporary easement over the Easement Area as
set forth herein.
NOW, THEREFORE, in consideration of the work to be done by Grantee upon the
Easement Area, and for other good and valuable consideration, the sufficiency of which are
hereby acknowledged, the parties agree as follows:
1. Subject to the terms set forth in this Agreement, Grantor hereby grants to
Grantee, its employees, contractors and agents, a temporary construction easement over and
upon the Easement Area for the Easement Purpose. This easement shall automatically
terminate on Grantee's completion of construction, cleanup and demobilization activities upon
the Easement Area.
2. Although Grantor has certain approval rights with respect to the Easement
Purpose and related activities pursuant to a certain Business Property Lease between the parties
of even date herewith, Grantor shall not interfere with or disturb Grantee's construction in
furtherance of the Easement Purpose within the Easement Area without reasonable advance
written notice to Grantee or its authorized representatives. If applicable, Grantor may mow
grasses and vegetation growing in the Easement Area if there is no conflict with Grantee's
activities, provided, however, that any entry upon the Easement Area by Grantor, its employees
or agents will be at their sole risk.
3. Except as may be caused by the negligent or intentional acts or omissions of
Grantor, its employees, agents or its representatives, Grantor shall not be liable for any injury or
damage to any person or property resulting from Grantee's exercise of the rights granted herein.
To the extent permitted by law, and subject to the preceding sentence of this paragraph, Grantee
agrees to indemnify and hold Grantor, its employees, agents and representatives, harmless
against any loss, damage, injury or any claim or lawsuit for loss, damage or injury arising out of
or resulting from the negligent or intentional acts or omissions of Grantee or its employees,
contractors or agents.
Page 209 of 272
4. Following completion of Grantee's work in the Easement Area, Grantee shall
restore the Easement Area substantially to its condition prior to the commencement of
construction work, including grading and grass seeding on any areas disturbed by Grantee's
project activities.
5. This Agreement shall not be recorded.
6. The recitals are incorporated herein by this reference. Words and phrases shall
be construed as in the singular or plural number, and as masculine, feminine or neuter gender
according to the definitions and the context. This Agreement shall be binding upon and inure to
the benefit of the parties hereto and their respective successors and assigns.
7. This Agreement may be executed in multiple counterparts, each of which,
including signed counterparts transmitted by facsimile or other electronic means, shall be
deemed an original, and all of which together shall constitute one and the same agreement.
IN WITNESS WHEREOF, the parties have executed this Temporary Construction
Easement Agreement by their duly authorized representatives on the date first set forth above.
GRANTEE GRANTOR
Friends of Faith Retirement City of Waterloo,Iowa
Homes, Inc.
By: By:
Lisa Gates, President/CEO Quentin Hart, Mayor
Attest:
Kelley Felchle, City Clerk
2
Page 210 of 272
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FILE DATENO.
PL Dx'D DATE Wayne Claglssen Engineering and
to Lot, and Pickleball Courts Bontrager Park DATE PLOTTED: O6/28/2DRrIASO21 NS ME:
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CD Waterloo, Iowa Surveying Inc.
(D z 2705 University /{venue P.O. Box 89B • Waterloo. Iowa 50701
Site Plan 3. Phone: (319) 275-6294 Fax: (319) 235-0028
4. Email: claosse cesinc.com
Page 212 of 272
CITY OF WATERLOO
Council Communication
Resolution approving City/State Funding Agreement with the Iowa Department of Transportation RISE
funding, in the amount of$1,723,952, in conjunction with the FY 2022 11th Street Bridge replacement RISE
Project, Contract No. 1013, with City matching funds of$950,000, and authorizing the Mayor and City Clerk
to execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Funding Agreement Backup Material
Resolution approving City/State Funding Agreement with the Iowa
Department of Transportation RISE funding; in the amount of$1,723,952,
SUBJECT: in conjunction with the FY 2022 11th Street Bridge replacement RISE
Project, Contract No. 1013. with City matching funds of$950,000, and
authorizing the Mayor and City Clerk to execute said document.
Submitted by: Submitted By:Noel Anderson, Community Planning and Development
Director
Recommended Action: Approval
The City received multiple grants to replace the 11th Street bridge, including
the RISE awarded by IDOT in the amount of$1,723,952 and the City's
Summary Statement: match of the RISE grant is approximately 55 percent of what the state
awarded. The City received federal funding in the amount of$6,250,000 and
with the RISE grant and City match, the total project cost is $8,923,952.
Expenditure Required: $950,000
Source of Funds: Local Option, Road Use Tax and Competitive Bridge Grants.
Policy Issue: Transportation and Infrastructure.
Page 213 of 272
Prepared by LeAnn M.Even,Deputy City Clerk, City of Waterloo,715 Mulberry Street,Waterloo,
IA 50703, (319) 291-4323.
RESOLUTION NO. 2021-431
A RESOLUTION APPROVING A RISE GRANT APPLICATION
FOR AN IMMEDIATE OPPORTUNITY PROJECT,
DESIGNATING THE MAYOR AS THE OFFICIAL
REPRESENTATIVE OF THE CITY, AUTHORIZING THE
MAYOR TO AFFIX HIS SIGNATURE TO SAID
APPLICATION, PROVIDING FINANCIAL ASSURANCES IN
CONJUNCTION WITH SAME,ACCEPTING RESPONSIBILITY
FOR THE 11TH STREET BRIDGE REPLACEMENT, FOR A
TOTAL PROJECT COST OF $8,923,952.00 AND
AUTHORIZING THE MAYOR AND CITY CLERK TO
EXECUTE SAID DOCUMENTS.
WHEREAS, providing safe and efficient transportation access is an integral component of the
City of Waterloo's efforts to retain and attract quality jobs to the area; and
WHEREAS,Crystal Distribution intends to expand its Downtown Waterloo operation with a new
84,000-square-foot facility; and
WHEREAS, reconstruction of the 11th Street Bridge is imperative to efficiently serve the truck
traffic associated with the planned new facility; and
WHEREAS, failure to provide adequate access to the development would impact Crystal
Distribution's expansion decision,resulting in a potential loss of jobs to the state; and
WHEREAS, it is in the best interest of the City of Waterloo, Iowa, to avail itself of financial
assistance through the RISE Immediate Opportunity Program as administered by the Iowa
Department of Transportation(Iowa DOT); and
WHEREAS, the RISE application best addresses the needs of the City.
NOW THEREFORE, BE IT RESOLVED by the City Council of Waterloo, Iowa, as
follows:
(1) The RISE application for the reconstruction of the 11th Street Bridge is hereby
approved and endorsed by the City Council of Waterloo,Iowa as necessary to assist
in the expansion of 65 jobs and increased truck traffic related to Crystal
Distribution's new 84,000-square-foot facility.
Page 214 of 272
Resolution No. 2021-431
Page 2
(2) The bridge improvements provided for in this application will be dedicated to
public use and adequately maintained by the City of Waterloo.
(3) The City assures the Iowa DOT that funds for the local match have been committed
to the RISE project.
(5) The Mayor is hereby designated as the official representative of the City and is
further hereby directed and authorized to affix his signature to said application and
certain State assurances in conjunction with same.
PASSED AND ADOPTED this 21St day of June 2021.
�2/ "1 I/1 ' 1 Gr"I SIGNED�
Quentin Hart, Mayor
ATTEST:
kellq �elchle SIGNED1
Kelly Felchle, City Clerk
SEAL
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Page 215 of 272
CITY OF WATERLOO
Council Communication
Resolution approving Professional Services Agreement with Terracon Consultants, Inc., of Cedar Falls, Iowa,
in an amount not to exceed $37,900, in conjunction with the Hawthorne Avenue Storm Sewer Pumping Station
Relief Wells, and authorizing the Mayor to execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Proposal Backup Material
Resolution approving Professional Services Agreement with Terracon
SUBJECT: Consultants. Inc., of Cedar Falls, Iowa, in an amount not to exceed
$37,900, in conjunction with the Hawthorne Avenue Storm Sewer Pumping
Station Relief Wells, and authorizing the Mayor to execute said document.
Submitted by: Submitted By:Wayne Castle, PLS, PE,Associate Engineer
Inspection, maintenance and testing for the Hawthorne Storm Sewer
Summary Statement: Pumping Station Relief Wells.
Corp of Engineers requirement.
Source of Funds: GO Bonds
Page 216 of 272
lrerracon
July 12, 2021
City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703
Phone:(319)291-4312
Email: Wayne.Castle@Waterloo-IA.org
Attention: Mr. Wayne Castle, PLS, PE
Re: Proposal for Flood Control Relief Well Inspection and Testing
Hawthorne Street Pumping Station
Waterloo, Iowa
Terracon Proposal No. P13217071
Dear Mr. Castle:
Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this proposal for
flood control relief well inspection and testing for the two wells located at the Hawthorne Street
Pumping Station in Waterloo, Iowa (hereinafter, the site). Terracon's general scope of
services, budget, schedule, health and safety plan, and general comments are provided in the
following sections
A PROJECT INFORMATION
This proposal is in response to your Request for Proposal on June 15, 2021. We understand
that the City of Waterloo has been informed by the United States Army Corp of Engineers
(USACE)that the two relief wells in the Waterloo Federal Levee System are in need of testing
and inspection. The wells were constructed as part of Sate 111-D and installed circa 1980. Per
the USACE and City records, no testing or inspection of the wells has occurred since they
were constructed. Further, though construction documents indicate testing was to be
conducted prior to acceptance, the USACE has stated there are no testing records available.
USACE has indicated that since no pumping records exist, the results of the proposed testing
would be allowed to set the baseline pumping capacity.
Terracon Consultants, Inc. 3105 Capital Way Suite 5 Cedar Falls, Iowa 50613
P [319] 277-4016 F [319] 277-4320 terracon.com
Proposal for Relief Well Inspection and Testing Irerracon
Hawthorne Street Pumping Station Waterloo, Iowa
July 12, 2021 _ Terracon Proposal No. P13217071
B SCOPE OF SERVICES
Terracon has a 100% commitment to the safety of all its employees. As such, and in
accordance with our Incident and Injury Free® safety culture, Terracon will develop a safety
plan for use by our personnel during field services.
Prior to commencement of on-site activities, Terracon will hold a meeting to review health and
safety needs for this specific project.
The scope of services to be provided by Terracon for this project follows.
BA Field Services
Terracon will team with Cahoy Pump Service for this project. Work includes providing labor,
materials, equipment, supervision, mobilization/demobilization, and cleanup to perform the
inspection and testing of the two wells. The scope of services will include the following:
Preparation and mobilization to the site
Remove the well caps
Perform and record down well TV survey
Perform mechanical cleaning and surging of each well
■ Provide / Install / Remove Test pump equipment for up to 300 gallons
per minute (GPM)
Perform 3 point step draw down pump test of each well with recorded
measurement via orifice weir and downhole dataloggers
Disinfect each well and reinstall caps
Demobilization
Site Access and Property Disturbance: We considered that the site and well location can
be accessed using truck-mounted equipment. Terracon personnel will take reasonable
measures to limit the amount of damage to the property. However, some damage to
pavements, rutting of the ground surface, and/or damage to landscape could occur.
Silt and sediment control will be the responsibility of the City of Waterloo. Proposal assumes
discharge within 100 feet of the well or less. Assuming the water is clean, we understand the
discharge will be to the grass areas south of the wells. A 90 degree bend will be placed at the
end of the hose so the discharge shoots upwards, dispersing the water over a large area at
less velocity.
Terracon will contact Iowa Department of Natural Resources regarding the requirements of a
statewide permit. City of Waterloo will be responsible for local permitting.
Responsive . Resourceful . Reliable
2
Page 218 of 272
Proposal for Relief Well Inspection and Testing Irerracon
Hawthorne Street Pumping Station Waterloo, Iowa
July 12, 2021 Terracon Proposal No. P13217071
Laboratory Testing
No laboratory testing has been requested for this project.
Safety
Terracon is currently not aware of environmental concerns at this project site that would create
health or safety hazards associated with our field exploration program. Thus, the estimated
fee includes our exploration team using standard Personal Protection Equipment (PPE) for
geotechnical drilling including hard hats, safety glasses, hearing protection, high visibility
vests, and steel-toed boots. Our scope of services does not include environmental site
assessment services, but identification of unusual or unnatural materials encountered while
drilling and/or sampling will be noted on our logs and discussed in our report.
B.2 Transmittal
Upon completion of site activities, Terracon will prepare a final transmittal that includes the
following:
■ Documentation of field activities;
■ Determination of the condition of the relief wells and current capacity based on the
pump testing;
■ Recommendations of remedial actions.
C COMPENSATION
For the scope of services outlined in this proposal, we estimate a fee of$36,500 to $37,900
as itemized in the attached Exhibit. However, Terracon would only invoice for the services
provided. Unless instructed otherwise, invoices would be submitted monthly to the addressee
of this proposal.
D PROJECT SCHEDULE
Our schedule may be dependent on when we receive authorization to proceed. We can
generally begin the subsurface exploration within about 15 working days after receiving
authorization, the clearance of public and private site utilities, and any other access and permit
permission. In some instances, weather and/or site conditions can delay our drilling schedule.
E AUTHORIZATION
This proposal may be accepted by the City of Waterloo by executing the attached Agreement
for Services and returning one copy along with this proposal to our Cedar Falls, Iowa office.
Responsive . Resourceful . Reliable
3
Page 219 of 272
Proposal for Relief Well Inspection and Testing Irerracon
Hawthorne Street Pumping Station Waterloo, Iowa
July 12, 2021 Terracon Proposal No. P13217071
In some instances, we can proceed with verbal approval; however, we request that written
authorization still follow. This proposal is valid for 30 days. After 30 days we reserve the right
to re-visit our material and fuel cost and adjust our pricing structure accordingly.
We appreciate the opportunity to provide this proposal and look forward to the opportunity of
working with you.
Sincerely,
Terracon Consultants, Inc.
Dave C. Cleary, REM Jerr - PG
Environmental Department Manager enior Hydrogeologist
Attachments: Exhibit C-Budget Estimate
Agreement for Services
Copies to: Client(email)
Responsive ■ Resourceful ■ Reliable
4
Page 220 of 272
BUDGET ESTIMATE Irerracon
Flood Control Relief Well Inspection and Testing
City of Waterloo 7/12/2021
Waterloo, Iowa P13217071
DESCRIPTION QUANTITY I UNIT I UNIT PRICE JL EXTENSION
FIELD SERVICESdL Refer to proposal for scope of services
Pre-task Planning 1 - 1 lump sum $500.00 $ 500.00 500.00
Job Prep&Mobilization 1.0 - 1.0 each $4,450.00 $ 4,450.00 4,450.00
Set-up and Remove Well Caps 2 - 2 hour $330.00 $ 660.00 660.00
Televise Wells 2 - 2 each $3,075.00 $ 6,150.00 6,150.00
Mechanically Clean&Surge Wells 8 - 8 hour $330.00 $ 2,640.00 2,640.00
Provide/Install/Remove Test Pumps 14 - 14 hour $450.00 $ 6,300.00 6,300.00
Perform 3-point pump test 6 - 6 hour $380.00 $ 2,280.00 2,280.00
Generator Pumping Equipment Cost 1.0 - 1.0 lump sum $4,550.00 $ 4,550.00 4,550.00
Project Manager 30.0 - 30.0 hour $125.00 $ 3,750.00 3,750.00
Subtotal $ 31,280.00 31,280.00
ESTIMATED FIELD SERVICES SUBTOTAL $ 31,300.00 to $ 31,300.00
ENGINEERING SERVICES PP Project Direction,Coordination, Data Reduction and Report Preparation.
Senior Project Manager 24.0 - 30.0 hour $150.00 $ 3,600.00 $ 4500.00
Project Manager 12.0 - 16.0 hour $125.00 $ 1,500.00 $ 2000.00
Administration and Secretarial Services 2.0 - 2.0 hour $50.00 $ 100.00 $ 100.00
Subtotal $ 5,200.00 $ 6600.00
ESTIMATED ENGINEERING SERVICES SUBTOTAL $ 5,200.00 to $ 6,600.00
STIMATED TOTAL FOR SCOPE OF SERVICES $ 36,500.00 to $ 37,900.00
Page 221 of 272
Vierracory
Reference Number:P13217071
AGREEMENT FOR SERVICES
This AGREEMENT is between City of Waterloo IA("Client") and Terracon Consultants, Inc. ("Consultant")for Services to be provided by Consultant for
Client on the Flood Control Relief Well Inspection and Testing project ("Project"), as described in Consultant's Proposal dated 07/12/2021 ("Proposal"),
including but not limited to the Project Information section, unless the Project is otherwise described in Exhibit A to this Agreement(which section or Exhibit
is incorporated into this Agreement).
1. Scope of Services. The scope of Consultant's services is described in the Proposal, including but not limited to the Scope of Services section
("Services"), unless Services are otherwise described in Exhibit B to this Agreement (which section or exhibit is incorporated into this Agreement).
Portions of the Services may be subcontracted. Consultant's Services do not include the investigation or detection of, nor do recommendations in
Consultant's reports address the presence or prevention of biological pollutants (e.g., mold, fungi, bacteria, viruses, or their byproducts) or occupant
safety issues,such as vulnerability to natural disasters,terrorism, or violence. If Services include purchase of software, Client will execute a separate
software license agreement. Consultant's findings, opinions, and recommendations are based solely upon data and information obtained by and
furnished to Consultant at the time of the Services.
2. Acceptance/ Termination. Client agrees that execution of this Agreement is a material element of the consideration Consultant requires to
execute the Services, and if Services are initiated by Consultant prior to execution of this Agreement as an accommodation for Client at Client's
request, both parties shall consider that commencement of Services constitutes formal acceptance of all terms and conditions of this Agreement.
Additional terms and conditions may be added or changed only by written amendment to this Agreement signed by both parties. In the event Client
uses a purchase order or other form to administer this Agreement, the use of such form shall be for convenience purposes only and any additional or
conflicting terms it contains are stricken.This Agreement shall not be assigned by either party without prior written consent of the other party. Either
party may terminate this Agreement or the Services upon written notice to the other. In such case, Consultant shall be paid costs incurred and fees
earned to the date of termination plus reasonable costs of closing the Project.
3. Change Orders. Client may request changes to the scope of Services by altering or adding to the Services to be performed. If Client so requests,
Consultant will return to Client a statement (or supplemental proposal) of the change setting forth an adjustment to the Services and fees for the
requested changes. Following Client's review, Client shall provide written acceptance. If Client does not follow these procedures, but instead directs,
authorizes,or permits Consultant to perform changed or additional work,the Services are changed accordingly and Consultant will be paid for this work
according to the fees stated or its current fee schedule. If project conditions change materially from those observed at the site or described to
Consultant at the time of proposal,Consultant is entitled to a change order equitably adjusting its Services and fee.
4. Compensation and Terms of Payment.Client shall pay compensation for the Services performed at the fees stated in the Proposal, including
but not limited to the Compensation section, unless fees are otherwise stated in Exhibit C to this Agreement(which section or Exhibit is incorporated
into this Agreement). If not stated in either,fees will be according to Consultant's current fee schedule.Fee schedules are valid for the calendar year in
which they are issued. Fees do not include sales tax. Client will pay applicable sales tax as required by law. Consultant may invoice Client at least
monthly and payment is due upon receipt of invoice. Client shall notify Consultant in writing, at the address below, within 15 days of the date of the
invoice if Client objects to any portion of the charges on the invoice, and shall promptly pay the undisputed portion. Client shall pay a finance fee of
1.5%per month,but not exceeding the maximum rate allowed by law,for all unpaid amounts 30 days or older.Client agrees to pay all collection-related
costs that Consultant incurs, including attorney fees. Consultant may suspend Services for lack of timely payment. It is the responsibility of Client to
determine whether federal,state,or local prevailing wage requirements apply and to notify Consultant if prevailing wages apply. If it is later determined
that prevailing wages apply, and Consultant was not previously notified by Client, Client agrees to pay the prevailing wage from that point forward, as
well as a retroactive payment adjustment to bring previously paid amounts in line with prevailing wages. Client also agrees to defend, indemnify, and
hold harmless Consultant from any alleged violations made by any governmental agency regulating prevailing wage activity for failing to pay prevailing
wages,including the payment of any fines or penalties.
5. Third Party Reliance.This Agreement and the Services provided are for Consultant and Client's sole benefit and exclusive use with no third party
beneficiaries intended. Reliance upon the Services and any work product is limited to Client, and is not intended for third parties other than those who
have executed Consultant's reliance agreement,subject to the prior approval of Consultant and Client.
6. LIMITATION OF LIABILITY. CLIENT AND CONSULTANT HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS
PROJECT, INCLUDING CONSULTANT'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE
ASSOCIATED RISKS. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF CONSULTANT (AND ITS
RELATED CORPORATIONS AND EMPLOYEES) TO CLIENT AND THIRD PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF
$50,000 OR CONSULTANT'S FEE, FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY
AND EXPERT FEES)ARISING OUT OF CONSULTANT'S SERVICES OR THIS AGREEMENT. PRIOR TO ACCEPTANCE OF THIS AGREEMENT
AND UPON WRITTEN REQUEST FROM CLIENT, CONSULTANT MAY NEGOTIATE A HIGHER LIMITATION FOR ADDITIONAL
CONSIDERATION IN THE FORM OF A SURCHARGE TO BE ADDED TO THE AMOUNT STATED IN THE COMPENSATION SECTION OF THE
PROPOSAL. THIS LIMITATION SHALL APPLY REGARDLESS OF AVAILABLE PROFESSIONAL LIABILITY INSURANCE COVERAGE,
CAUSE(S), OR THE THEORY OF LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY,OR OTHER RECOVERY. THIS LIMITATION SHALL NOT
APPLY TO THE EXTENT THE DAMAGE IS PAID UNDER CONSULTANT'S COMMERCIAL GENERAL LIABILITY POLICY.
7. Indemnity/Statute of Limitations.Consultant and Client shall indemnify and hold harmless the other and their respective employees from and
against legal liability for claims, losses,damages, and expenses to the extent such claims, losses,damages, or expenses are legally determined to be
caused by their negligent acts,errors,or omissions.In the event such claims,losses,damages,or expenses are legally determined to be caused by the
joint or concurrent negligence of Consultant and Client, they shall be borne by each party in proportion to its own negligence under comparative fault
principles. Neither party shall have a duty to defend the other party,and no duty to defend is hereby created by this indemnity provision and such duty
is explicitly waived under this Agreement. Causes of action arising out of Consultant's Services or this Agreement regardless of cause(s)or the theory
of liability, including negligence, indemnity or other recovery shall be deemed to have accrued and the applicable statute of limitations shall commence
to run not later than the date of Consultant's substantial completion of Services on the project.
8. Warranty. Consultant will perform the Services in a manner consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing under similar conditions in the same locale. EXCEPT FOR THE STANDARD OF CARE PREVIOUSLY STATED,
CONSULTANT MAKES NO WARRANTIES OR GUARANTEES, EXPRESS OR IMPLIED, RELATING TO CONSULTANT'S SERVICES AND
CONSULTANT DISCLAIMS ANY IMPLIED WARRANTIES OR WARRANTIES IMPOSED BY LAW, INCLUDING WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
9. Insurance. Consultant represents that it now carries, and will continue to carry: (i)workers'compensation insurance in accordance with the laws of
the states having jurisdiction over Consultant's employees who are engaged in the Services, and employer's liability insurance ($1,000,000); (ii)
commercial general liability insurance($2,000,000 occ/$4,000,000 agg); (iii)automobile liability insurance($2,000,000 B.I. and P.D.combined single
limit); and (iv)professional liability insurance($1,000,000 claim/agg). Certificates of insurance will be provided upon request. Client and Consultant
shall waive subrogation against the other party on all general liability and property coverage.
Page 1 of 2 Rev.3-20
Vierracory
Reference Number:P13217071
10. CONSEQUENTIAL DAMAGES. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR LOSS OF PROFITS OR REVENUE; LOSS OF
USE OR OPPORTUNITY; LOSS OF GOOD WILL; COST OF SUBSTITUTE FACILITIES, GOODS, OR SERVICES; COST OF CAPITAL; OR FOR
ANY SPECIAL,CONSEQUENTIAL,INDIRECT,PUNITIVE,OR EXEMPLARY DAMAGES.
11. Dispute Resolution. Client shall not be entitled to assert a Claim against Consultant based on any theory of professional negligence unless and
until Client has obtained the written opinion from a registered, independent,and reputable engineer, architect,or geologist that Consultant has violated
the standard of care applicable to Consultant's performance of the Services. Client shall provide this opinion to Consultant and the parties shall
endeavor to resolve the dispute within 30 days, after which Client may pursue its remedies at law.This Agreement shall be governed by and construed
according to Kansas law.
12. Subsurface Explorations.Subsurface conditions throughout the site may vary from those depicted on logs of discrete borings,test pits, or other
exploratory services. Client understands Consultant's layout of boring and test locations is approximate and that Consultant may deviate a reasonable
distance from those locations. Consultant will take reasonable precautions to reduce damage to the site when performing Services; however, Client
accepts that invasive services such as drilling or sampling may damage or alter the site. Site restoration is not provided unless specifically included in
the Services.
13. Testing and Observations.Client understands that testing and observation are discrete sampling procedures, and that such procedures indicate
conditions only at the depths,locations, and times the procedures were performed.Consultant will provide test results and opinions based on tests and
field observations only for the work tested. Client understands that testing and observation are not continuous or exhaustive, and are conducted to
reduce-not eliminate-project risk.Client shall cause all tests and inspections of the site,materials,and Services performed by Consultant to be timely
and properly scheduled in order for the Services to be performed in accordance with the plans, specifications, contract documents, and Consultant's
recommendations. No claims for loss or damage or injury shall be brought against Consultant by Client or any third party unless all tests and
inspections have been so performed and Consultant's recommendations have been followed. Unless otherwise stated in the Proposal,Client assumes
sole responsibility for determining whether the quantity and the nature of Services ordered by Client is adequate and sufficient for Client's intended
purpose. Client is responsible (even if delegated to contractor) for requesting services, and notifying and scheduling Consultant so Consultant can
perform these Services. Consultant is not responsible for damages caused by Services not performed due to a failure to request or schedule
Consultant's Services. Consultant shall not be responsible for the quality and completeness of Client's contractor's work or their adherence to the
project documents, and Consultant's performance of testing and observation services shall not relieve Client's contractor in any way from its
responsibility for defects discovered in its work, or create a warranty or guarantee.Consultant will not supervise or direct the work performed by Client's
contractor or its subcontractors and is not responsible for their means and methods. The extension of unit prices with quantities to establish a total
estimated cost does not guarantee a maximum cost to complete the Services.The quantities,when given,are estimates based on contract documents
and schedules made available at the time of the Proposal. Since schedule, performance, production, and charges are directed and/or controlled by
others,any quantity extensions must be considered as estimated and not a guarantee of maximum cost.
14. Sample Disposition, Affected Materials, and Indemnity. Samples are consumed in testing or disposed of upon completion of the testing
procedures(unless stated otherwise in the Services). Client shall furnish or cause to be furnished to Consultant all documents and information known
or available to Client that relate to the identity, location, quantity, nature, or characteristic of any hazardous waste,toxic, radioactive, or contaminated
materials("Affected Materials")at or near the site, and shall immediately transmit new, updated, or revised information as it becomes available.Client
agrees that Consultant is not responsible for the disposition of Affected Materials unless specifically provided in the Services, and that Client is
responsible for directing such disposition. In no event shall Consultant be required to sign a hazardous waste manifest or take title to any Affected
Materials. Client shall have the obligation to make all spill or release notifications to appropriate governmental agencies. The Client agrees that
Consultant neither created nor contributed to the creation or existence of any Affected Materials conditions at the site and Consultant shall not be responsible
for any claims, losses, or damages allegedly arising out of Consultant's performance of Services hereunder, or for any claims against Consultant as a
generator,disposer,or arranger of Affected Materials under federal,state,or local law or ordinance.
15. Ownership of Documents. Work product, such as reports, logs, data, notes, or calculations, prepared by Consultant shall remain Consultant's
property. Proprietary concepts, systems, and ideas developed during performance of the Services shall remain the sole property of Consultant. Files
shall be maintained in general accordance with Consultant's document retention policies and practices.
16. Utilities. Unless otherwise stated in the Proposal, Client shall provide the location and/or arrange for the marking of private utilities and subterranean
structures. Consultant shall take reasonable precautions to avoid damage or injury to subterranean structures or utilities. Consultant shall not be
responsible for damage to subterranean structures or utilities that are not called to Consultant's attention,are not correctly marked,including by a utility
locate service,or are incorrectly shown on the plans furnished to Consultant.
17. Site Access and Safety. Client shall secure all necessary site related approvals, permits, licenses, and consents necessary to commence and
complete the Services and will execute any necessary site access agreement. Consultant will be responsible for supervision and site safety measures
for its own employees, but shall not be responsible for the supervision or health and safety precautions for any other parties, including Client, Client's
contractors, subcontractors, or other parties present at the site. In addition, Consultant retains the right to stop work without penalty at any time
Consultant believes it is in the best interests of Consultant's employees or subcontractors to do so in order to reduce the risk of exposure to the
coronavirus. Client agrees it will respond quickly to all requests for information made by Consultant related to Consultant's pre-task planning and risk
assessment processes. Client acknowledges its responsibility for notifying Consultant of any circumstances that present a risk of exposure to the
coronavirus or individuals who have tested positive for COVID-19 or are self-quarantining due to exhibiting symptoms associated with the coronavirus.
Consultant: Terracon Consultants, Inc. Client: City of Waterloo IA
By: / Date: 7/12/2021 By: Date:
Dave C. Cleary, REM /Environmental
Name/Title: Name/Title:
Department Manager
Address: 3105 Capital Way, Ste 5 Address: 715 Mulberry St
Cedar Falls, IA 50613-7030 Waterloo, IA 50703-5714
Phone: (319)277-4016 Fax: (319)277-4320 Phone: (319)291-4312 Fax:
Email: Dave.Cleary@terracon.com Email: wayne.castle@waterloo-ia.org
Page 2 of 2 Rev.3-20
CITY OF WATERLOO
Council Communication
Resolution approving Addendum No. 6 to the Professional Services Agreement with Robinson Engineering
Company, of Independence, Iowa, originally executed July 30, 2018, in an amount not to exceed $54,022.50,
in conjunction with the Westdale Subdivision Swale Design, and authorizing the Mayor to execute said
document.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Westdale Bioswale_addendum no 6 Backup Material
Resolution approving Addendum No. 6 to the Professional Services
Agreement with Robinson Engineering Company, of Independence, Iowa,
SUBJECT: originally executed July 30. 2018, in an amount not to exceed $54,022.50, in
conjunction with the Westdale Subdivision Swale Design, and authorizing
the Mayor to execute said document.
Submitted by: Submitted By:Wayne Castle, PLS, PE,Associate Engineer
Recommended Action:
Summary Statement:
Expenditure Required:
Source of Funds: Storm Water Fees
Page 224 of 272
Robinson Engineering Company
Consulting Engineers
Westdale Subdivision Swale Design
Waterloo,Iowa
Addendum No. 6
WHEREAS, City of Waterloo and Robinson Engineering Company entered into a contract dated July 30,
2018 for the design of the Westdale Subdivision Swale in Waterloo, Iowa.
WHEREAS,City of Waterloo and Robinson Engineering Company desire to amend the previous
agreement to make the following revisions to the contract.
NOW THEREFORE,it is mutually agreed to amend the original Consultant Agreement as follows:
1. Scope of Services
The scope of services is amended to add the cost of inspection for a Sponsored Projects
Construction project.
11. Compensation
The additional work will be completed for the following costs:
Bidding Costs= 8.5 hrs @ $115.00 $ 977.50
Required Construction Paperwork= 112 hrs @ $115.00/hr $12,880.00
Construction Inspection=320 hrs @ $115.00/hr $36,800.00
Construction Survey Costs $3,000.00
Iowa DNR GP 2 Permit Costs $ 365.00
Total Cost $54,022.50
The compensation for this supplemental agreement is to be integrated with that covered under the
original contract.
III. In all other respects,the obligations of City of Waterloo and Robinson Engineering
Company shall remain as specified in the Original Contract dated July 30,2018,and all
addendums.
IN WHITNESS WHEREOF,the parties hereto have executed this Addendum No. 6 as of the dates shown
below.
OWNER: ENGINEER:
City of Waterloo Robinson Engineering Company
By: Quentin M. Hart By: Monica Smith,PE
Title: Mayor Title: President
ATTEST:
Kelley Felchle, CMC
City Clerk
819 Second Street NE,Independence,IA 50644 Phone: 319-334-7211
Page 225 of 272
CITY OF WATERLOO
Council Communication
Resolution approving award of Hotel/Motel Tax Council Discretionary Funds to the Waterloo Municipal
Concert Band in the amount of$20,000 for the 2021 summer season, the North End Arts and Music Fest in
the amount of$5,000 and the City of Waterloo Convention Center Marketing project in the amount of$8,500.
City Council Meeting: 7/19/2021
Prepared: 7/12/2021
ATTACHMENTS:
Description Type
❑ Council Comm Hotel Motel Discr Awards July 2021 Backup Material
❑ Municipal Band App Backup Material
❑ North End Arts and Music Fest App Backup Material
❑ Convention Center Donor Marketing App Backup Material
❑ Hotel Motel Disc Award History Backup Material
Resolution approving award of Hotel/Motel Tax Council Discretionary_
Funds to the Waterloo Municipal Concert Band in the amount of$20.000 for
SUBJECT: the 2021 summer season. the North End Arts and Music Fest in the amount of
$5.000 and the City of Waterloo Convention Center Marketing pro-ject in the
amount of$8.500.
Submitted by: Submitted By:Michelle Weidner, Chief Financial Officer
Recommended Action:
Funding Recommendations:
-------------
Waterloo Community Concert Band -Summer 2021 Season $20,000;
;North End Arts & Music Fest r 5,000;
Summary ;City of Waterloo Convention Center Marketing P rojec_t Campaign 8,500;
Statement: ------------
Total; $33,500:
-------------------------------------------------------------------------------------------------------- --------------'
The award history for discretionary hotel/motel tax awards is included for your reference.
These requests total$33,500 from council discretionary hotel/motel tax
Expenditure Required: funds. Hotel motel tax receipts for FYE2021 declined by 38% from the
amount received in FYE2019 (pre-pandemic). We have received adequate
revenue to make these awards.
Source of Funds: Hotel/Motel Tax Discretionary Funds.
Page 226 of 272
CITY OF WATERLOO , IOWA
City Clerk and Finance Department
715 Mulberry St. • Waterloo, IA 50703 • (319)291-4323 Fax(319)291-4571
KELLEY FELCHLE • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer
Mayor Council Communication
QUENTIN City Council Meeting: July 19, 2021
HART Prepared: July 7, 2021
Submitted by: Michelle Weidner, CFO
COUNCIL
MEMBERS
...................
SUBJECT: Hotel/Motel Discretionary Grant Applications
MARGARET Submitted by: Michelle Weidner, CFO
KLEIN
Ward I
Recommended Action: Approve the award of hotel/motel discretionary funds to
JONATHAN the following entities:
GRIEDER
Ward Waterloo Municipal Band for the 2021 Season $20,000.00
PATRICK North End Arts and Music Fest 5,000.00
MORRISSEY City of Waterloo Convention Center Sponsor Marketing 8,500.00
Ward 3
The funding application and award history for discretionary hotel/motel tax awards
JEROME are included for your reference.
AMOS,JR.
Ward 4
These requests total $33,500 from council discretionary hotel/motel tax funds. Hotel motel
RAY tax receipts for FYE2021 declined by 38% from the amount received in FYE2019 (pre-
FEUSS pandemic). We have received adequate revenue to make these awards.
Ward S
SHARON
JUON Expenditure Required: $ 33,500
At-Large
DAVE Source of Funds:
BOESEN
At-Large Policy Issue: N/A
Alternative: N/A
Background Information: N/A
WE'RE WORKING FOR YOU!
An Equal Opportunity/Affirmative Action Employer Page 227 of 272
4i . •
City Council Discretionary
Hotel-Motel Grant Application
Waterloo, Iowa
The City Waterloo Iowa is offering grants to non-profit entities for projects and community events that
support tourism, our quality of life and which bring people to the downtown. These grant funds are made
possible through the hotel/motel tax funds received by the City of Waterloo. By city ordinance 10%of the
revenues generated from the Hotel-Motel Tax can be used as discretionary dollars of the City Council to
enhance projects that support several defined areas. If you are interested in applying for funding please
complete the application. Incomplete applications will be returned.
1. General Information (It is highly recommended that applications be typewritten.
Use a separate sheet of paper, if necessary):
Name of organization Waterloo Municipal Band
Name of facility/project Summer band concert season (eight concerts)
Contact person Julie Anderson Email jannra56@gmail.com
Address of organization or person completing application:
Street 4308 Granite Ridge Rd
City Cedar Falls State Iowa Zip 50613
Phone 319-239-3686 Fax:
2. What is the mission of your organization?
The Waterloo Municipal Band celebrates the tradition of community bands by
engaging local musicians to present an annual series of free outdoor public band
performances within Waterloo, Iowa and by facilitating other musical events
throughout the Cedar Valley.
The tentative 2021 season will include concerts on
June 3, 10, 17, 24
and July 1, 8, 15, 2
Page 228 of 272
3. How long has your organization been in existence?
Band was established in 1926
4. How many staff members and/or volunteers are involved in this organization and
the project? Two librarians, 6 board members, One personnel manager, conductors, 45
band members
5. Please indicate all the categories that your projects supports:
Category 1 — Supports tourism and heads on beds
Category 2—Supports and assists community events
Category 3 —Brings people downtown
Category 4—Supports Waterloo quality of life
6. Please provide a detailed statement of how your project fits into one or more of the
above listed 4 categories?
Through its efforts the Waterloo Municipal Band
- promotes appreciation for band music among a diverse public;
- provides opportunities for local musicians to perform professionally;
- supports economic development by bringing people downtown;
- supports quality of life by providing entertaining and educational music
programs; - encourages a sense of community and civic pride.
The Waterloo Municipal Band is committed to enhance the life of our community
through our outdoor concert series.
Despite the restrictions of Covid-19 during the 2020 season the band
with the help of the Waterloo Center for the Arts staff was able to schedule 5
concerts in July of 2020.
We observed social distancing within the band and the audience.
We created an on-line reservation to limit the number of audience members to the
recommended capacity of the RiverLoop Amphitheater. We also rehearsed outside
before each concert. (We did not use any indoor facilities for rehearsals or concerts
due to Covid-19 concerns.) We were able to perform 4 of the 5 concerts.
Page 229 of 272
Our project will continue to promote the arts in our community. We invite
guest artists within our community to perform. We will involve other
organizations in our concert series. i.e. Waterloo Amvets,Iowa Trombones, Cedar
Falls Symphony, etc. We are also partnering with the Waterloo Center for the Arts
on a music education project for students
7. If your project has or will continue for more than one year, please explain your
plans for financial sustainability?
Because the concerts are free for all audience members, no money is generated. In
Iowa, Municipal/community concert bands are funded by cities.
8. Give an estimate of how you plan to measure the success of the project:
The size and growth of our audience measures our success. The enthusiasm within
the community for our concerts. The involvement and commitment of our band
members.
9. Describe specifically how the proposed project will be marketed.
Newspaper announcements, electric signboards, posters,public announcements,
website, facebook
10. Please provide a detailed description of the budget. Please include information
about additional funding sources,income and how the hotel/motel tax grant fits into
the overall budget. (See budget summary below)
There are no additional funding sources other than an occasional small donation;
most individual donations are less than $20. The hotel/motel tax grant is the main
budget income source.
11. Please include in your submitted materials:
• Tax exempt status 501 C 3 is attached
• W-9 form
This is currently on file.
12. We ask that you will submit a single page final report detailing the results of your project
one month after the completion of the project. If you do not submit your final report within a
month after completion you will not be eligible for further funding.
• Detail if your intended goals for the project were met?
• Detail how the funds were spent?
Page 230 of 272
BUDGET SUMMARY:
Total Project Cost $22,272.00
Additional Funding Sources $ 600.00
In-Kind Services $-0-
Hotel/Motel Tax Grant Request $22,272.00
Please note: Additional Funding Sources,In-Kind Services and Hotel/Motel Tax Grant Request must equal Total Project Cost.
I have reviewed this Application for Grant Funds from the City of Waterloo. To the best of my
knowledge, the information contained in this application and its attachments is accurate and
complete.
The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant
Application. 1, the undersigned, know full and well that if this program/project does not
transpire, recommendation by the Waterloo City Council funding will be withdrawn. My
organization will be responsible for refunding any portion of funds already received.
Julie Anderson March 5,2021
Julie Anderson,president 03/05/2021
Signature of Applicant Date
Page 231 of 272
a +
Waterloo City Council
Discretionary Hotel-Motel Grant Application
The City of Waterloo is offering grants to non-profit entities for projects and community events
that support tourism, quality of life and which bring people to Waterloo's downtown area. Grant
funds are made possible through Hotel/Motel tax funds received by the City of Waterloo. City
Ordinance states 10% of the revenues generated from the Hotel-Motel Tax can be used as
discretionary dollars of the City Council to enhance projects that support several defined areas.
To apply,please complete the following application and send the original plus four complete
copies to: City of Waterloo Finance Dept., City Hall, 715 Mulberry St., Waterloo, Iowa,
50703. Incomplete applications will be returned.
1. General Information (It is highly recommended that applications be typewritten.
Use a separate sheet of paper, if necessary):
Name of organization North End Cultural Center, Inc.
Name of facility/project North End Arts and Music Fest
Contact person R. Allen Hays Email alien.hays(cD-uni.edu
Address of organization or person completing application:
Street PO Box 2761
City Waterloo State IA Zip 50704
Phone 319-266-8406 Fax:
2. Please describe your project in detail
a) Explain the project as though you were telling a complete stranger.
b) Please be specific how the grant monies will be used in the overall project.
The purpose of the North End Music and Arts Festival is to revive artistic interest and
activity in the northeast neighborhoods of Waterloo, Iowa, an area that has been
traditionally disadvantaged but which, nonetheless, has a rich history in the visual arts
and in music.
This has traditionally been an area in which new immigrants to the community could
settle and create their own unique communities. This was certainly true of African
Page 232 of 272
Americans, who began moving to Waterloo insignificant numbers during and after
World War I. Racial segregation concentrated them in a small area of the northeast side,
but within that area they created a rich cultural and community life. For example, the
African American chapter of the ElksClub hosted concerts by many famous jazz
musicians, including Duke Ellington and Louis Armstrong. More recently, Latinx
immigrants have placed their unique stamp upon the community.
This community currently suffers from ongoing economic deprivation and periodic
violence. The legacy of racism for many people of color is a lack of confidence in their
own capacities and the capacities of their community. The purpose of the North End
Music and Arts Fest is to create a sense of pride, excitement and confidence in this
community by highlighting its cultural roots and showcasing its current artistic
achievement. As an established yearly event, it not only contributes to this new
confidence in the community but also brings favorable attention to the community's
accomplishments within the metropolitan area and within the state.
The Festival was held for the first time on September 26, 2009, on the grounds of Jubilee
United Methodist Church at 4th and Newell Streets. Since then, the Fest has continued to
grow and to attract quality artists.
We have demonstrated that we can attract quality performers to the North End Arts Fest,
and we have substantially increased our audience from the 2009 through 2019, with total
attendance in the range of 1,500 to 2,000. For the past two years, we have coordinated
with the KBBG parade and the annual drum corps competition, and this has increased our
attendance substantially.
3. What is the mission of your organization?
The mission of the North End Cultural Center, Inc. is to restore pride in the diverse cultures on
Waterloo's North End, by showcasing the artistic gifts and talents of its residents.
4. How long has your organization been in existence?
14 years
5. How many staff members and/or volunteers are involved in this organization and
the project?
The organizing committee has approximately 8 members. We anticipate that about 15-20
more volunteers will assist with the actual event. We pay a modest stipend to our
performance coordinator, but there are no other paid staff members.
Page 233 of 272
6. Please indicate all'the categories that your projects supports®
❑ Category 1 -Supports tourism and heads on beds
x Category 2'—Supports and assists community events
❑ Category 3 —Brings people downtown
x Category 4-Supports Waterloo quality of life
7. Please provide a detailed description of your project, together with a statement o
how your project fits into one or more of the above listed 4 categories.
We plan to hold the Twelfth Annual North End Arts and Music Fest on Friday, July 23 at
East High and Saturday, July 24, 2021, in Ferguson Field Park in east Waterloo.
Unfortunately, our 2020 Fest was one of the many cancellations that occurred because of
COVID 19, but we plan to come back strong with a live event this summer. We will
follow whatever safety protocols for public gatherings are in place at that time.
In 2019, we returned to our long time practice of having a gospel night on Friday before
the rest of the event on Saturday. East High is an excellent venue for this, and we
showcased some outstanding gospel artists. We plan to do this again in 2021.
We will also continue to coordinate the Fest with a community parade and drill team
competition. KBBG has sponsored this parade in the past but we will take over
management of it in 2021. The parade enables drill teams to provide excellent public
performances, prior to their participation in a competition later that day. It enables local
organizations to showcase themselves, and it provides a great feeder into the Fest. The
parade will start at 10 AM on the 24th, ending at Ferguson Field at about 11:30 AM,just
before the fest starts at Noon.
The Fest has become a regular and important cultural feature of the community. Thus, it
fits into Category 2. This year, we will continue our policy of selecting several locally
prominent performers, each of whom has his or her own following, rather than have a
single headliner. There will also be multiple opportunities for music, poetry, and dance
from North End youth and amateur adults.
In addition to musical and spoken word performances on stage, local painters and other
visual artists are provided the opportunity to display and sell their wares. By providing
positive activities and a positive image for the North End, it definitely supports Category
4, improving the quality of life.
The physical location of the event is close to downtown Waterloo. This makes it likely
that attendees will pass through the downtown area and patronize restaurants. Thus, the
activity supports Category 3.
Page 234 of 272
Over the past 4 years,we have increased our emphasis on youth activities. We have a
number of performers under 18, including middle school kids who have completed the
summer Hip Hop Literacy Program which is also operated by the North End Cultural
Center, Inc. The program uses hip hop writing and performance to teach literacy skills
and each year the kids perform their creations at the Fest. We also have performances by
local drum corps and we feature a range of visual arts activities for youth, in partnership
with the Youth Art Team and the Waterloo Writing Project.
We have also encouraged more community organizations to provide booths and displays.
In this way, they are able to present their services and products to the community.
8. If your project has or will continue for more than one year, please explain your
plans for financial sustainability.
We have been successful in attracting support from area businesses and local
foundations. We will continue to seek support from those donors. We will also solicit
donations from individuals and recognize them for different levels of financial support.
Our website is already set up to solicit such donations. In 2019, we received support
from the Community Foundation, and this year we are receiving support from the CUNA
Insurance Company.
We believe that it is important for this to be a free event, so that it will be open to as
many in the community as possible. Therefore, ongoing public support will be necessary
to make the festival a success.
9. Give an estimate of how you plan to measure the success of theJ
ro°ect.
p
As we have done in previous, we will conduct an extensive de-briefing and evaluation of
the event by committee members. We will seek feedback from both artists and audience
members. Since we want to preserve it as a free event, we cannot use ticket sales to
track attendance, but we will establish a counting procedure to give us a clear idea of how
successful we are in increasing attendance in 2021. As just noted, the parade is an
excellent feeder for the event.
We also measure our performance by the increasing diversity and breadth of community
participation. We continue to reach out to new individual and group performers who are
contributing their artistic visions to our community.
Finally, it should be noted that we have received very favorable media coverage for
previous events, and we will continue to strive for extensive and favorable publicity.
10. Describe specifically how the proposed project will be marketed.
Print media
Waterloo/Cedar Falls Courier
Des Moines Register
Pulse Magazine
Page 235 of 272
Webedia
Travel Iowa.com
easterniowatourism.org
waterloocvb.org
uni.edu
North End Arts and Music Fest website
Electronic media
Radio - KBBG, K®EL, KUNI
Television - PSAs and advance news coverage on KWWL, KGAN, and
KCRG,
Presentations on Waterloo and Cedar Falls local access channels plus
PSAs on other channels.
Other media
Posters (local and statewide)
Participation in local events
My Waterloo Days
Sturgis Falls
Juneteenth Celebration
Word of mouth—presentations at churches, other civic organizations,
community and neighborhood meetings.
In addition to the above, we plan targeted outreach to organizations in other communities who
are interested in cultural affairs and diversity. Recruiting one or two performers from other
communities (while preserving the essentially local character of the performances) could help
build an out of town audience for the event.
Page 236 of 272
1 . Please provide a detailed description of the budget. Please include information
about additional funding sources, income and how the hotel/motel tax grant fits into
the overall budget.
Waterloo
Hotel/Motel
Discretionary CllNA
Item Grant Request Support Total
Artists $2,400 $5,100 $7,500
Coordinator $1,500 $1,500
Sound equipment
and technicians $2,600 $2,600
Stage and
generators $2,800 $2,800
Sanitation $500 $500
Building rental $800 $800
Visual Arts Expenses $1,000 $1,000
Tent rental
Kids activities $500 $500
I
Parade expenses $1000 $1000
i
E
I
Eventinsurance $300 $300
Miscellaneous
production expenses $1000 $1,000
Brochures and
posters(design and
printing) $1000 $1,000
Newspaper/radio
ads $500 $500
Social Media 1 $400 $400
Totals $5,000 $16,400 $21,400
12. Please include in your submitted materials:
• Tax exempt status
• W-9 fon-
13. We ask that you will submit a single page final report detailing the results of your project
one month after the completion of the project.If you do not submit your final report within
a month after completion you will not be eligible for further funding.
Page 237 of 272
® Were your intended goals for the project met? Please provide details.
• How were the funds spent? Please be specific.
<i;ie�c ie iex�'ekc is ie ie ie,c�'ei:*xi;xx�e�ckx'kie*kkx�F ic>ekic**�'c>'c is is xic kicKr.is is is xic is is F is is i<ic>cxr.xi;is is s;is is i;xic icx x>cx is is is x,*i:
BUDGET SUMMARY:
Total Project Cost S 21,400
Additional Funding Sources S 16,400
In-Find Services $
Hotel/Motel Tax Grant Request S 51000
Please note: Additional Funding Sources,In-Kind Services and Hotel/iVlotel Tax Grant Request nuist equal"Total Project Cost.
I have reviewed this Application for Hotel/Motel Grant Funds from the City of Waterloo. The
information contained in this application plus any attachment(s) is accurate and complete to the
best of my knowledge.
The Hotel/Motel Tax Grant Funds are to be used for the express purpose as stated in the Grant
Application, I, the undersigned, fully understand that if this program/project does not transpire,
Waterloo City Council's recommendation for funding will be withdrawn and my organization will
be responsible for refunding any portion of funds already received.
Signature of Applicant Date
s
Page 238 of 272
City Council Discretionary
Hotel-Motel Grant Application
Waterloo, Iowa
1. General Information
Name of Organization: City of Waterloo
Name of Project: Convention Center Donor Marketing Materials
Contact Person: Michelle Weidner E-Mail: michelle.weidner(dwaterloo-ia.org
Address of organization or person completing application:
Street: 715 Mulberry Street
City: Waterloo State: Iowa Zip: 50703
Phone: (319) 291-4323
2. What is the mission of your organization:
The City of Waterloo strategic plan includes several strategies that apply to the
Convention Center facility. Strategy 1.7 - Seek ways to create a "live, learn work and
play" environment with amenities that attract and retain population, and Strategy 4.5 -
Maintain and develop community services and city facilities that support quality of place
directly apply to the Convention Center. The City is investing more than $10 million in
renovations to the facility and has hired a professional management firm to manage
events at the Center.
3. How long has your organization been in existence?
The Convention Center was built in the 1970's and now needs major renovations to
provide the quality attraction that is needed to meet the goals of the strategic plan.
4. How many staff members are involved in this organization and the project.
Staff at Spectra Partnerships will develop the materials needed with the guidance of the
Convention Center General Manager, Mayor Hart and city staff.
5. Please indicate all the categories that your proiect supports:
X Supports tourism and heads on beds
X Supports and assists community events
X Brings people downtown
X Supports Waterloo Quality of Life
6. Please provide a detailed statement of how your project fits into one or more of the above
listed 4 categories.
Page 239 of 272
Supports tourism and heads on beds
The Convention Center hosts many events that bring visitors from outside the
community. Events such as the state championship dart and pool tournaments fill the
downtown hotels. It's anticipated that the renovated facility will bring many more
visitors to downtown Waterloo, especially with two newly renovated hotels, the
Courtyard by Marriott and the Best Western plus and Executive Residency available
in the immediate vicinity. This project will secure funding that will be used to
enhance the facility.
Supports and assists in community events
The Convention Center supports community events by offering a renovated quality
facility with professional management staff to serve events.
Brines people downtown
The Convention Center is located in the heart of downtown Waterloo and draws
many visitors that may also visit downtown attractions and establishments. Whether
they are local residents attending events or out-of-state visitors, individuals come to
the downtown area and help the businesses and attractions thrive.
Supports Waterloo quality of life
The Convention Center enhances the quality of life in Waterloo by providing a
quality facility where events and conferences can be hosted.
7. If your project has or will continue for more than one year, please explain your plans for
financial sustainability?
Funds are requested to develop marketing materials that will be used to provide
services necessary to ensure that major donors receive appropriate services related to
their donations and to identify others interested in contributing to the facility
renovations to allow the city to complete the renovations in a high-quality manner.
8. Give an estimate of how you plan to measure the success of the project.
We plan to measure the success by the dollars successfully raised for the renovations.
9. Describe specifically how the proposed project will be marketed.
Materials developed by Spectra Partnerships will be used to approach donors.
10. Please provide a detailed description of the budget. Please include information about
additional funding sources, income and how the hotel/motel tax grant fits into the overall
budget.
These funds are requested to provide the materials and services needed to support the
campaign.
Page 240 of 272
Revenues
Hotel/Motel Tax Grant Request $8,500
Expenses
Naming Rights Sponsor 7,500
Materials for other donors 1,000
11. Please include in your submitted materials:
• Tax exempt status
• W-9 form
BUDGET SUMMARY:
Total Project Cost $8,500
Hotel/Motel Tax Grant Request $8,500
I have reviewed this Application for Grant Funds from the City of Waterloo. To the best of my
knowledge, the information contained in this application and its attachments is accurate and
complete.
The Hotel/Motel Tax Grant funds are to be used for the express purpose as stated in the Grant
Application. I, the undersigned, know full and well that if this program/project does not transpire,
recommendation by the Waterloo City Council for funding will be withdrawn. My organization
will be responsible for refunding any portion of funds already received.
_Michelle Weidner _7/7/2021
Signature of Applicant Date
Page 241 of 272
CITY OF WATERLOO
HOTEL / MOTEL TAX
COUNCIL DISCRETIONARY REVENUE
COUNCIL DISCRETIONARY REVENUE Annual Awards
FY 1996 OVERAGE 540,600.95 - 500,000.00= 40,600.95 x.50= 20,300.47 20,300.47
FY 1997 OVERAGE 577,784.25 - 500,000.00= 77,784.25 X.50= 38,892.13 38,892.13
FY 1998 OVERAGE 618,616.00 - 500,000.00=118,616.00 X.50= 59,308.00 59,308.00
FY 1999 OVERAGE 643,399.03 - 500,000.00=143,399.03 X.50= 71,212.51 71,212.51
FY 2000 OVERAGE 698,005.93 - 500,000.00=198,005.93 X.50= 99,002.97 99,002.97
FY 2001 OVERAGE 751,044.68 - 500,000.00=251,044.68 X.50=125,522.34 125,522.34
FY 2002 OVERAGE 668,079.02 - 500,000.00=168,079.02 X.50= 84,039.51 84,039.51
FY 2003 OVERAGE 1707,338.05 - 500,000.00=207,338.05 X.50=103,669.02 103,669.02
FY 2004 OVERAGE 704,352.53 - 643,046.78=61,305.76 61,305.75
FY 2005 OVERAGE 723,848.16 - 656,693.71=67,154.45 67,154.45
FY 2006 759,249.05*10%=75,924.91 75,924.91
FY 2007 808,840.48*10%=80,884.05 80,884.05
FY 2009 1,317,960.56*10%=131,796.06 131,796.06
FY 2010 1,111,886,51*10%=111,188.65 111,188.66
FY 2011 1,186,086.37*10%=118,608.64 118,608.64
FY 2012 1,228,036.32*10%=122,803.64 122,803.64
FY 2013 1,231,187.86*10%=123,118.79 123,118.79
FY 2014 1,188,080.53*10%=118,808.04 118,808.04
FY 2015 1,204,319.76*10%=120,431.97 120,431.97
FY 2016 1,252,227.48*10%=125,222.75 125,222.75
FY 2017 1,289,869.28*10%=128,986.93 128,986.93
FY 2018 1,293,422.57*10%=129,342.26 129,342.26
FY 2019 1,344,859.60*10%=134,485.96 134,485.96
FY 2020 1,129,244.41*10%=112,924.44 112,924.44
FY 2021 837,172.00*10%= 83,717.20 83,717.20
TOTAL DISCRETIONARY REVENUE RECEIVED 2,559,644.67
EXPENDITURES OF DISCRETIONARY REVENUE
#25294 06/23/97 GROUT MUSEUM 12,500.00
#28475 01/02/97 FIREWORKS 3,000.00 15,500.00
#30316 11/24/97 PASS STADIUM 25,000.00
06/15/98 WATERLOOS OF THE WORLD 13,695.00 38,695.00
#49802 07/15/99 CINDY WELLS-BELGIUM 690.00
#49464 07/19/99 IOWA GOLF ASSOCIATION 15,000.00
#51580 07/19/99 FIREWORKS 5,000.00
#53154 10/29/991 MARKIN CONSULTANT-GREYHOUND TRACK RACE 2,500.00
#56369 02/11/00 MARKIN CONSULTANT-GREYHOUND TRACK RACE 11,500.00
#57178 03/06/00 THE SPORT'S MANAGEMENT GROUP 4,650.00
#60570 06/26/00 MAIN STREET-FIREWORKS 1,000.00
RES#789 FY 2000 VARIOUS CITY DEPARTMENTS(ARTS&CULTURAL) 137,409.72
RES#131 03/13/00 WATERLOO COMMUNITY PLAYHOUSE 7,000.00
RES#131 03/13/00 WATERLOO MUSEUM OF ARTS 2,000.00
RES#131 03/13/00 WATERLOO/ CEDAR FALLS SYMPHONY 10,000.00
RES#131 03/13/00 HARTMAN RESERVE 5,000.00 201,749.72
RES#2001-092 03/12/01 FESTIVAL OF IOWA FOLKLIFE 10,000.00
RES#2001-092 03/12/01 FIVE SULLIVANS CENTER(MAINTENANCE PERSON) 12,500.00
RES#2001-196 05/07/01 LOST ISLAND ADVENTURE PARK 19,159.07
RES#2001-294 06/11/01 WLOO JAYCEES/MAIN STREET-FIREWORKS 5,000.00
RES#2001-095 03/14/01 FIVE SULLIVANS CENTER(MAINTENANCE PERSON) 1,532.74 48,191.81
RES#2001-357 07/09/01 FIVE SULLIVANS CENTER(MAINTENANCE PERSON) 5,343.31
RES#2001-370 07/16/01 MULTI-COMPONENT DOWNTOWN ART PROGRAM 37,000.00
RES#2001-388 07/23/01 MUNICIPAL BAND 20,000.00
RES#2001-454 08/20/01 REICHERT CELEBRATION HORSE SHOW 1,500.00
RES#2001-669 12/10/01 FIVE SULLIVANS CENTER(MAINTENANCE MAN) 1,054.74
RES#2002-010 01/07/02 DOWNTOWN LIGHTS THE NIGHT PARADE(MAIN ST) 5,000.00
RES#2002-173 03/28/02 IOWA OPEN 25,000.00
RES#2002-173 03/28/02 STREET FLAGS 5,000.00
RES#2002-173 03/28/02 METROPOLITAN TENNIS ASSOCIATION 5,000.00
RES#2002-173 03/28/02 WATERLOO MUNICIPAL BAND(FYE03 BUDGET) 20,000.00 124,898.05
RES#2002-560 09/16/02 GROUT MUSEUM 20,000.00
RES#2002-560 09/16/02 WATERLOO COMMUNITY PLAYHOUSE 13,000.00
RES#2002-560 09/16/02 NATIONAL CATTLE CONGRESS 13,000.00
RES#2002-560 09/16/02 WATERLOO JAYCEES-DOWNTOWN FIREWORKS 3,000.00
RES#2002-560 09/16/02 WATERLOO JAYCEES-WATERLOO OPEN 10,000.00 59,000.00
RES#2003-525 08/04/03 WATERLOO AIRPORT-TRAVEL LEAKAGE STUDY 3,500.00
RES#2003-252 04/14/03 WATERLOO MUNICIPAL BAND(FYE04 BUDGET) 21,000.00
RES#2003-252 04/14/03 GROUT MUSEUM 6,000.00
RES#2003-175 03/17/03 IADDL HOTEL/MOTEL TAX GRANT AWARDS(FYE04) 700.00 31,200.00
RES#2003-716 10/20/03 AIRPORT JET SERVICE MARKETING CAMPAIGN 6,000.00
RES#2003-727 10127103 5 SULLIVAN BROTHERS GRAND RE-OPENING 3,177.57
RES#2004-75 02/16/04 WATERLOO JAYCEES-2004 DOWNTOWN FIREWORKS 3,000.00
RES#2004-75 02116104 WATERLOO JAYCEES-2004 WATERLOO OPEN 8,000.00
RES#2004-75 02/16/04 WATERLOO YOUTH HOCKEY ASSOCIATION 0.00
RES#2004-75 02116104 WATERLOO POLICE DEPARTMENT 10,000.00
RES#2004-75 02/16/04 NATIONAL CATTLE CONGRESS 18,000.00
RES#2004-75 02116104 WATERLOO COMMUNITY PLAYHOUSE 15,000.00
RES#2004-75 02/16/04 FOLKLIFE FESTIVAL(CENTER FOR THE ARTS) 0.00
RES#2004-75 02/161041 REICHERT PLEASURE HORSE CELEBRATION 0.00
Prepared by The Finance Department Pag& 2f of 272
CITY OF WATERLOO
HOTEL / MOTEL TAX
COUNCIL DISCRETIONARY REVENUE
COUNCIL DISCRETIONARY REVENUE Annual Awards
RES#2004-106 03101/04 FYE04 RESERVE ALLOCATION 30,000.00
RES#2004-247 04/19/04 AIRPORT GRAND RE-OPENING-2ND JET MKTG 5,000.00
RES#2004-345 05124/04 150TH ANNIVERSARY CELEBRATION 257.91
RES#2004-106 03/01/04 FYE05 RESERVE ALLOCATION 30,000.00 128,435.48
RES#2004-495 07/26/04 WATERLOO MUNICIPAL BAND(FYE05 BUDGET) 22,275.00
RES#2004-495 07/26/04 MAIN STREET-FLOWER WATERING 3,000.00
RES#2004-495 07/26/04 WATERLOO EXCHANGE CLUB-HEALING FIELDS 2,000.00
RES#2004-688 10/04/04 GROUT MUSEUM-MARKETING 4,400.00
RES#2005- 57 01/24/05 EXPO HIGH SCHOOL INTL LEARNING CONFERENCE 1,000.00
RES#2005-114 02/07/05 MIDWEST WORLD FEST ARTIST RESIDENCIES 5,000.00 37,675.00
RES#2005-770 08/15/05 WATERLOO MUNICIPAL BAND(FYE06 BUDGET) 22,725.00
RES#2005-770 08/15/05 AIRPORT MARKETING 2,500.00
RES#2005-885 09/26/05 GROUT MUSEUM-MARKETING 8,000.00
RES#2006-181 03/06/06 DAN GABLE WRESTLING MUSEUM 0.00 33,225.00
RES#2006-626 07/24/06 WATERLOO MUNICIPAL BAND(FYE07 BUDGET) 22,725.00
RES#2006-871 10102/06 DAN GABLE WRESTLING MUSEUM 10,000.00
RES#2006-1059 12/04/06 WATERLOO POLICE DEPARTMENT 31,000.00
RES#2006-1059 12104/06 WATERLOO CENTER FOR THE ARTS 17,000.00
RES#2007-0029 01/08/07 NWCA NATL DUALS WRESTLING MEET 3,000.00
RES#2007-0474 06/11/07 THE COURIER-AD WELCOMING ISLE 480.00 84,205.00
RES#2007-651 08/06/07 WATERLOO MUNICIPAL BAND(FYE08 BUDGET) 22,725.00
RES#2007-716 08/20/07 WATERLOO POLICE DEPARTMENT 25,000.00
RES#2007-716 08/20/07 WATERLOO SOFTBALL ASSOCATION 4,000.00
RES#2007-716 08/20/07 WATERLOO EXCHANGE CLUB-HEALING FIELDS 3,000.00
RES#2008-134 02/18/08 1 WATERLOO POLICE DEPARTMENT 16,200.00 70,925.00
RES#2008-613 07/14/08 MAIN STREET BBQ'LOO 8,000.00
RES#2008-639 07/28/08 WATERLOO MUNICIPAL BAND(FYE09 BUDGET) 22,275.00
RES#2008-843 09/22/08 EXPO BUSINESS PLAN 5,000.00
RES#2008-843 09/22/08 WATERLOO ANEW MARKETING BROCHURE 9,930.42
RES#2008-843 09/22/08 WLOO POLICE DEPT EVENT OVERTIME 30,684.00
RES#2008-843 09/22/08 WAYFINDING DESIGN-VANDEWALLE 12,383.24
RES#2008-843 09/22/08 PHELPS YOUTH PAVILION MARKETING 14,700.00
RES#2008-843 09/22/08 DAN GABLE WRESTLING MUSEUM 4,000.00
RES#2008-843 09/22/08 1 FIRE DEPT EVENT OVERTIME 3,000.00
RES#2008-843 09/22/08 HAIRSTYLISTS FLOOD VICTIM FUNDRAISING EVENT 800.00
RES#2008-843 09/22/08 GROUT MUSEUM FOR GRAND OPENING 7,000.00
RES#2008-843 09/22/08 ELECTRIC PARK MARQUEE-CANCELLED 0.00
RES#2008-843 09/22/08 CEDAR VALLEY SPORTS&ENTERTAINMENT 1,200.00
RES#2009-295 04/06/09 GOLF ON MEDIA TV AD CAMPAIGN 7,200.00
RES#2009-433 05/11/09 WESCO-START-UP CASH 20,000.00 146,172.66
RES#2009-658 07/06/09 FIRE DEPT IRISH FEST OVERTIME 2,000.00
RES#2009-797 08/10/09 WATERLOO MUNICIPAL BAND(FYE2010) 22,275.00
RES#2009-843 08/24/09 NATIONAL CATTLE CONGRESS-ID READERS 2,385.00
RES#2009-1233 12/21/09 YOUTH PAVILION MARKETING 25,091.00
RES#2010-091 02/15/10 CEDAR VALLEY TECHWORKS-AGRI-TECH 5,000.00
RES#2010-323 05/03/10 WLOO POLICE DEPT EVENT OVERTIME 30,000.00
RES#2010-323 05/03/10 WATERLOO MUNICIPAL BAND(FYE11 BUDGET) 20,000.00
RES#2010-323 05/03/10 GOLF TV ADVERTISING CAMPAIGN(FYE11 BUDGET) 5,000.00
RES#2010-323 05/03/10 LOU HENRY HOOVER SCULPTURE GARDEN 15,000.00
RES#2010-323 05/03/10 UNITED SISTERS OF BHC 6,000.00
RES#2010-323 05/03/10 FRIENDS OF NATIONAL CATTLE CONGRESS 5,000.00
RES#2010-323 05/03/10 WATERLOO COMMUNITY PLAYHOUSE 688.23
RES#2010-323 05/03/10 GROUT MUSEUM 10,000.00 148,439.23
RES#2010-649 07/26/10 WATERLOO FIRE RESCUE 5,000.00
RES#2010-683 08/02/10 MAIN STREET(on behalf of Public Market) 5,000.00
RES#2010-940 10/18/10 CV SPORTS&ENTERTAINMENT COMMISSION 2,000.00
RES#2010-940 10/18/10 AIRPORT MARKETING 4,800.00
RES#2010-997 11/08/10 GROUT MUSEUM 8,000.00
RES#2011-247 04/04/11 WATERLOO COMMUNITY PLAYHOUSE 1,736.38
RES#2011-247 04/04/11 UNITED SISTERS OF BHC 5,000.00
RES#2011-247 04/04/11 KIWANIS CLUB-AIR SHOW 10,000.00
RES#2011-247 04/04/11 WATERLOO HOMECOMING ASSOCIATION 6,000.00
RES#2011-248 04/04/11 WATERLOO MUNICIPAL BAND(FYE12 BUDGET) 21,023.40
RES#2011-428 05/16/11 WATERLOO COMMUNITY PLAYHOUSE 1,000.00
RES#2011-428 05/16/11 KOINONIA MINISTRIES YOUTH SUMMIT 2011 4,000.00
RES#2011-428 05/16/11 WATERLOO CULTURAL&ARTS BAHAMAS EXHIBIT/CON 5,500.00
RES#2011-428 05/16/11 WATERLOO POLICE DEPT EVENT OVERTIME 10,000.00 89,059.78
RES#2011-990 10/10/11 WATERLOO CULTURAL&ARTS MARKETING 10,000.00
RES#2011-990 10/10/11 WATERLOO LEISURE SERVICES GOLF MARKETING 5,400.00
RES#2011-990 10/10/11 AIRPORT MARKETING 7,000.00
RES#2011-1075 11/14/11 PUBLIC MARKET GRANT TRANSFER TO LEISURE 5,000.00
RES#2012-142 11/14/11 WATERLOO EXPO SERVICES CORP 15,000.00
RES#2012-473 02/13/12 C&A-AMPHITHEATER MARKETING(TRANSFER to RAI) 30,000.00
RES#2012-142 02/13/12 LEISURE SERVICES-SPORTSPLEX MARKETING 10,000.00
RES#2012-142 02/13/12 POLICE-EVENT OVERTIME 20,000.00
RES#2012-143 02/13/12 WATERLOO MUNICIPAL BAND(FYE13 BUDGET) 20,000.00
RES#2012-545 06/04/12 NORTH END ARTS&MUSIC FEST 5,000.00
RES#2012-545 06104/12 ASPIRE THERAPEUTIC RIDING PROGRAM 4,000.00 131,400.00
RES#2012-871 08/27/121 PURCHASE DUNSMOOR HOUSE 35,279.00
RES#2013-199 03/18/13 GROUT MUSEUM DISTRICT 500.00
Prepared by The Finance Department Pagef of 272
CITY OF WATERLOO
HOTEL / MOTEL TAX
COUNCIL DISCRETIONARY REVENUE
COUNCIL DISCRETIONARY REVENUE Annual Awards
RES#2013-199 03118/13 WATERLOO MUNICIPAL BAND(FYE2014 BUDGET) 20,000.00
RES#2013-199 03/18/13 ICEDAR VALLEY SPORTS&ENTERTAINMENT COMM 2,000.00
RES#2013-199 03118/13 WATERLOO HOMECOMING ASSOCIATION 8,000.00
RES#2013-199 03/18/131 NORTH END CULTURAL CENTER 5,000.00
RES#2013-199 03/18/13 1 LEISURE SERVICES-GOLF ADVERTISING 6,000.00
RES#2013-462 06/03/13 ASPIRE THERAPEUTIC RIDING PROGRAM 6,500.00
RES#2013-462 06/03/13 POLICE-FY13 EVENT OVERTIME 25,000.00 108,279.00
RES#2013-734 09/03/13 SPECK WALKABLE COMMUNITIES EVENT 2,666.00
RES#2013-877 10/28/13 MAIN STREET WATERLOO 6,000.00
RES#2013-877 10/28/13 SOCIAL ACTION,INC. 10,000.00
RES#2013-877 10/28/13 POLICE-FY14 EVENT OVERTIME 25,000.00
RES#2014-177 03/10/14 KIWANIS CLUB OF WATERLOO-AIR SHOW 15,000.00
RES#2014-177 03/10/14 NORTH END CULTURAL CENTER 5,000.00
RES#2014-301 04/28/14 WATERLOO MUNICIPAL BAND(FYE2015 BUDGET) 20,000.00
RES#2014-301 04/28/14 ASPIRE THERAPEUTIC RIDING PROGRAM 7,000.00
RES#2014-301 04/28/14 LEISURE SERVICES-GOLF ADVERTISING 9,000.00
RES#2014-301 04/28/14 GROUT MUSEUM DISTRICT-TOUR OF MY TOWN 0.00 99,666.00
RES#2014-725 08/18/14 CEDAR VALLEY SPORTSPLEX MARKETING 10,000.00
RES#2014-815 09/15/14 POLICE-FY15 EVENT OVERTIME 25,000.00
RES#2014-815 09/15/14 YWCA WEEK WITHOUT VIOLENCE 1,000.00
RES#2015-239 04/06/15 WATERLOO HOMECOMING ASSOCIATION 10,000.00
RES#2015-239 04/06/15 LEISURE SERVICES-GOLF ADVERTISING 9,000.00
RES#2015-239 04/06/15 NORTH END CULTURAL CENTER 5,000.00
RES#2015-239 04/06/15 SOCIAL ACTION,INC. 10,000.00
RES#2015-239 04/06/15 WATERLOO MUNICIPAL BAND(FYE2016 BUDGET) 20,000.00
RES#2015-239 04/06/15 RIVERLOOP ASSOCIATION,INC. 10,500.00
RES#2015-531 06/29/15 GROUT MUSEUM-VIETNAM VETS EXHIBIT 10,000.00 110,500.00
RES#2015-583 07/20/15 CEDAR VALLEY SPORTSPLEX MARKETING 10,000.00
RES#2015-583 07/20/15 ASPIRE THERAPEUTIC RIDING PROGRAM 7,000.00
RES#2015-790 09/28/15 LEISURE SERVICES-RIVERFRONT STADIUM VIDEO BO 10,000.00
RES#2015-790 09/28/15 POLICE-FYE16 EVENT OVERTIME 41,000.00
RES#2016-91 02/01/16 MAIN STREET 10,000.00
RES#2016-91 02/01/16 WATERLOO MUNICIPAL BAND(FYE2017 BUDGET) 20,000.00
RES#2016-313 04/25/16 NORTH END ARTS&MUSIC FEST 2,323.80
RES#2016-313 04/25/16 LEISURE SERVICES-GOLF ADVERTISING 9,000.00
RES#2016-313 04/25/16 RIVERLOOP ASSOCIATION,INC. 17,400.00
RES#2016-313 04/25/16 JESSE COSBY CENTER YOUTH EMPLOYMENT PROG 5,000.00 131,723.80
RES#2016-661 08/15/16 ASPIRE THERAPEUTIC RIDING PROGRAM 7,500.00
RES#2016-661 08/15/16 CEDAR VALLEY SPORTSPLEX MARKETING FY17 11,000.00
RES#2016-661 08/15/16 UNION BAPTIST CRUSADERS DRILL TEAM 5,000.00
RES#2016-962 12/12/16 FRIENDS OF HARTMAN RESERVE 20,000.00
RES#2017-317 04/24/17 BOSNIAN CULTURAL FOUNDATION 10,000.00
RES#2017-317 04/24/17 WATERLOO HOMECOMING ASSOCIATION 10,000.00
RES#2017-317 04/24/17 MAIN STREET WATERLOO 10,000.00
RES#2017-317 04/24/17 LEISURE SERVICES-GOLF ADVERTISING 10,000.00
RES#2017-317 04/24/17 NORTH END CULTURAL CENTER 5,000.00
RES#2017-317 04/24/17 ASPIRE THERAPEUTIC RIDING PROGRAM 8,000.00
RES#2017-317 04/24/17 WATERLOO POLICE DEPT EVENT OVERTIME 30,000.00 126,500.00
RES#2017-774 09/18/17 WATERLOO MUNICIPAL BAND(FYE2018 BUDGET) 20,000.00
RES#2017-774 09/18/17 CEDAR VALLEY SPORTSPLEX MARKETING FY18 11,250.00
RES#2017-865 10/16/17 LEISURE SERVICES EVENT SHUTTLE 11,200.00
RES#2018-349 05/21/18 NORTH END CULTURAL CENTER 5,000.00
RES#2018-349 05/21/18 JESSE COSBY CENTER YOUTH EMPLOYMENT PROG 6,000.00
RES#2018-349 05/21/18 WATERLOO POLICE DEPT EVENT OVERTIME 30,000.00
RES#2018-349 05/21/18 LEISURE SERVICES-GOLF ADVERTISING 15,937.00
RES#2018-349 05/21/18 LEISURE SERVICES EVENT SHUTTLE 3,375.00
RES#2018-349 05/21/18 ASPIRE THERAPEUTIC RIDING PROGRAM 8,000.00
RES#2018-349 05/21/18 WATERLOO MUNICIPAL BAND(FYE2019 BUDGET) 21,000.00 131,762.00
RES#2018-569 07/30/18 WATERLOO CENTER FOR THE ARTS-GRAPHIC DESIGN 24,128.00
RES#2018-664 09/04/18 CEDAR VALLEY SPORTSPLEX MARKETING FY19 11,580.00
RES#2018-664 09/04/18 LEISURE SERVICES YOUNG ARENA EVENT SHUTTLE 12,390.00
PRIOR AMOUNTS AWARDED NOT USED-REALLOCATE 36,000.00
RES#2019-458 06/17/19 WATERLOO HOMECOMING ASSOCIATION 8,500.00
RES#2019-458 06/17/19 LEISURE SERVICES-GOLF ADVERTISING 12,000.00
RES#2019-458 06/17/19 WATERLOO CENTER FOR THE ARTS-GRAPHIC DESIGN 23,718.00
RES#2019-458 06/17/19 JESSE COSBY CENTER YOUTH EMPLOYMENT PROG 8,500.00
RES#2019-458 06/17/19 WATERLOO POLICE DEPT EVENT OVERTIME 30,000.00
RES#2019-458 06/17/19 WATERLOO MEMORIAL HALL 2,000.00
RES#2019-458 06/17/19 NORTH END CULTURAL CENTER 4,500.00
RES#2019-458 06/17/19 CEDAR VALLEY SPORTSPLEX MARKETING FY20 10,000.00
RES#2019-458 06/17/19 WATERLOO MUNICIPAL BAND(FYE2020 BUDGET) 20,000.00 131,316.00
RES#2019-855 11/12/19 MAIN STREET WATERLOO 10,000.00
RES#2021-016 01/19/21 WATERLOO MUNICIPAL BAND(FYE2021 BUDGET) 13,619.00
RES#2021-016 01119/21 LEISURE SERVICES YOUNG ARENA EVENT SHUTTLE 4,485.00
RES#2021-016 01/19/21 CEDAR VALLEY SPORTSPLEX MARKETING FY21 6,250.00
TOTAL EXPENDITURES 2,262,872.53 2,228,518.53
Prepared by The Finance Department Pag& 4f of 272
CITY OF WATERLOO
Council Communication
Resolution approving a Permanent Access Easement Agreement, in the amount of$1.00, with the Estate of
Ramona E. Rooff and the James L. Rooff Trust, for purposes of ingress and egress at 305 Paper Mill Street,
and authorizing the Mayor and City Clerk to execute said document.
City Council Meeting: 7/19/2021
Prepared: 7/13/2021
ATTACHMENTS:
Description Type
❑ Legal Description Backup Material
❑ Access Agreement Backup Material
Resolution approving a Permanent Access Easement Agreement, in the
SUBJECT: amount of$1.00, with the Estate of Ramona E. Rooff and the James L.
Rooff Trust, for purposes of ingress and egress at 305 Paper Mill Street,
and authorizing the Mayor and City Clerk to execute said document.
Submitted by: Submitted By:Martin Petersen, City Attorney
Recommended Action: Approve resolution.
305 Paper Mill Street is being sold. The purchaser is requesting an
Summary Statement: easement to drive over part of Rooff Park for access. Leisure Services
approves of granting this easement.
Expenditure Required: $1.00
An Easement for ingress/egress purposes over, under and across that part of
the Northeast Quarter(NE 1/4) of Section Thirty-six(36), Township Eighty-
nine North(T89N), Range Thirteen West(ROW), of the Fifth Principal
Meridian, Waterloo, Black Hawk County, Iowa, described as follows:
Commencing at the Southeast corner of Parcel"F", Document No. 2021-
22316 in the Black Hawk County Recorder's Office;thence N87°16'38"E
Three and Thirty-five Hundredths (3.35) feet along the South line of said
Legal Descriptions: Parcel"F" to the East line of Lot One(01), Rooffs Addition and to the
point of beginning; thence N87°16'38"E One Hundred (100.00)feet along
the Easterly extension of the North line of Paper Mill Street to the Southeast
corner of Parcel#11, City Lot Deed 660, Page 555 in aforesaid Recorder's
Office; thence S02°34'22"E Sixty-five (65.00) feet along the Southerly
extension of the East line of said Parcel#11; thence S 87°16'38"E Seventy-
seven and Seventy-four Hundredths (77.74) feet to the East line of James
Street, aforesaid Rooffs Addition; thence N21°29'22"W Sixty-eight and
Sixty-five Hundredths (68.65) feet along said East line to the point of
beginning containing 5777 square feet.
Page 245 of 272
Easement
Recorders Cover Sheet
Preparer Information:
Martin Petersen
715 Mulberry
Waterloo,IA 50703
Return Document To:
Martin Petersen
715 Mulberry
Waterloo,IA 50703
Grantors: City of Waterloo,IA 50703
Grantees: Estate of Ramona E.Rooff,James L.Rooff Trust
Page 1 of 3
Page 246 of 272
EASEMENT FOR PERMANENT ACCESS
KNOW ALL PEOPLE BY THESE PRESENTS:
That the CITY OF WATERLOO, IOWA (hereinafter called "Grantor"), of the County of Black
Hawk, State of Iowa, in consideration of the sum of One Dollar ($1.00), to be paid and other
good and valuable consideration, the receipt of which is hereby acknowledged by the Grantor,
does hereby sell, grant and convey unto The Estate of Ramona E. Rooff and the James L. Rooff
Trust, perpetual Easements for access for purposes of ingress and egress, under, over, through,
and across the following described real estate:
(Legal Description,see attached as Exhibit A)
(hereinafter called"Easement Area") for access on the surface of said Easement Areas. Said
access easement being for the benefit of the following described property in the City of
Waterloo,Black Hawk County, State of Iowa, generally known as 305 Paper Mill Street:
(Legal Description,see attached as Exhibit B)
This Easement shall run with the land, and shall be subject to the following terms and conditions:
1. ERECTION OF STRUCTURES PROHIBITED: Grantee and its successors and assigns
shall not erect any building, structure or fence over or within the Easement Area without
obtaining prior written consent of the City.
2. OBSTRUCTIONS PROHIBITED: Grantee and its successors and assigns shall not erect
or cause to be placed on the Easement Areas any structure,material, device,thing or matter,
or plant or permit to grow any hedge or other vegetative growth, except grass.
3. CHANGE OF GRADE PROHIBITED: Grantee and its successors and assigns shall not
change the grade, elevation, or contour of any part of the Easement Area without obtaining
prior written consent of the City.
4. MAINTENANCE AND REPAIR: The maintenance of the Easement Area is the sole
responsibility of the Grantee,their successors in interest,transferees and assigns.
Words and phrases herein, including acknowledgment hereof, shall be construed as in the
singular or plural number, and as masculine or feminine gender, according to context.
Page 2 of 3
Page 247 of 272
Signed this day of 52021.
Quentin Hart,Mayor,Waterloo,Iowa
Kelley Felchle,City Clerk,Waterloo, Iowa
STATE OF IOWA )
( ss
COUNTY OF BLACK HAWK )
On this day of , 20_,before me,the
undersigned, a Notary Public in and for the State of Iowa, personally appeared Quentin Hart,
Mayor of Waterloo, Iowa and Kelley Felchle, City Clerk of Waterloo, Iowa, to me known to be
the identical person(s) named in the foregoing instrument and who executed the same as
his/her/their voluntary act and deed.
Notary Public in and for the
State of Iowa
Page 3 of 3
Page 248 of 272
Easement
Recorders Cover Sheet
Preparer Information:
Martin Petersen
715 Mulberry
Waterloo, IA 50703
Return Document To:
Martin Petersen
715 Mulberry
Waterloo, IA 50703
Grantors: City of Waterloo,IA 50703
Grantees: Estate of Ramona E. Rooff,James L. Rooff Trust
Page 1 of 3
Page 249 of 272
EASEMENT FOR PERMANENT ACCESS
KNOW ALL PEOPLE BY THESE PRESENTS:
That the CITY OF WATERLOO, IOWA (hereinafter called "Grantor"), of the County of Black
Hawk, State of Iowa, in consideration of the sum of One Dollar ($1.00), to be paid and other
good and valuable consideration, the receipt of which is hereby acknowledged by the Grantor,
does hereby sell, grant and convey unto The Estate of Ramona E. Rooff and the James L. Rooff
Trust, perpetual Easements for access for purposes of ingress and egress, under, over, through,
and across the following described real estate:
(Legal Description,see attached as Exhibit A)
(hereinafter called"Easement Area") for access on the surface of said Easement Areas. Said
access easement being for the benefit of the following described property in the City of
Waterloo,Black Hawk County, State of Iowa,generally known as 305 Paper Mill Street:
(Legal Description,see attached as Exhibit B)
This Easement shall run with the land, and shall be subject to the following terms and conditions:
1. ERECTION OF STRUCTURES PROHIBITED: Grantee and its successors and assigns
shall not erect any building, structure or fence over or within the Easement Area without
obtaining prior written consent of the City.
2. OBSTRUCTIONS PROHIBITED: Grantee and its successors and assigns shall not erect
or cause to be placed on the Easement Areas any structure, material, device,thing or matter,
or plant or permit to grow any hedge or other vegetative growth, except grass.
3. CHANGE OF GRADE PROHIBITED: Grantee and its successors and assigns shall not
change the grade, elevation, or contour of any part of the Easement Area without obtaining
prior written consent of the City.
4. MAINTENANCE AND REPAIR: The maintenance of the Easement Area is the sole
responsibility of the Grantee,their successors in interest,transferees and assigns.
Words and phrases herein, including acknowledgment hereof, shall be construed as in the
singular or plural number, and as masculine or feminine gender, according to context.
Page 2 of 3
Page 250 of 272
Signed this day of ,2021.
Quentin Hart,Mayor,Waterloo, Iowa
Kelley Felchle, City Clerk, Waterloo,Iowa
STATE OF IOWA )
( ss
COUNTY OF BLACK HAWK )
On this day of , 20 , before me, the
undersigned, a Notary Public in and for the State of Iowa, personally appeared Quentin Hart,
Mayor of Waterloo, Iowa and Kelley Felchle, City Clerk of Waterloo, Iowa, to me known to be
the identical person(s) named in the foregoing instrument and who executed the same as
his/her/their voluntary act and deed.
Notary Public in and for the
State of Iowa
Page 3 of 3
Page 251 of 272
CITY OF WATERLOO
Council Communication
An ordinance enacting a new Mobile Food Business License.
City Council Meeting: 7/19/2021
Prepared: 7/7/2021
ATTACHMENTS:
Description Type
❑ Ordinance as proposed Backup Material
Motion to receive, file, consider, and pass for the first time an ordinance
amending the City of Waterloo Code of Ordinances by adding a new Article
F. Mobile Food Business to Title 2, Business and License Regulations,
SUBJECT: Chapter 4, Businesses Relating to Sales.
Motion to suspend the rules.
Motion to receive, file, consider and pass for the second and third times and
adopt said ordinance.
Submitted by: Submitted By:Kelley Felchle, City Clerk
Recommended Action: Approval.
The following changes have been made since the work session on July6:
- Changed the license term and fees to $100 for 30 days and $350 for 1
year.
- Clarified that a fire inspection of a mobile food unit is required only once
Summary Statement: annually.
-Removed temporary structure from definition of a mobile food unit.
-Removed December expiration of the one year license. Annual license can
be issued for one calendar year.
Page 252 of 272
Prepared by Kelley Felchle City Clerk, City of Waterloo, 715 Mulberry Street, Waterloo, IA
50703, (319) 291-4323.
ORDINANCE NO. XXXX
AN ORDINANCE AMENDING THE CITY OF WATERLOO
CODE OF ORDINANCES BY ADDING A NEW ARTICLE F
MOBILE FOOD BUSINESS LICENSE TO TITLE 3 BUSINESS
AND LICENSE REGULATIONS, CHAPTER 4 BUSINESSES
RELATING TO SALES.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA
AS FOLLOWS:
Section 1. That the City of Waterloo City Code is hereby amended by adding a new
Article F, Mobile Food Business License, to Title 3, Business and License Regulations, Chapter
4, Businesses Relating to Sales, as follows:
CHAPTER 4
ARTICLE F. MOBILE FOOD BUSINESS
3-4F-1: DEFINITIONS:
3-4F-2: LICENSE REQUIRED:
3-4F-3: EXEMPTION FROM LICENSE:
3-4F-4: APPLICATION FOR LICENSE:
3-4F-5: ISSUANCE OF LICENSE:
3-4F-6: CONDITIONS OF LICENSE:
3-4F-7: TRANSFERABILITY OF LICENSE:
3-4F-8: MOBILE FOOD BUSINESS ON PUBLIC PROPERTY:
3-4F-9: MOBILE FOOD BUSINESS ON PRIVATE PROPERTY:
3-4F-10: MOBILE FOOD BUSINESS AT SPECIAL EVENTS AND CARNIVALS:
3-4F-11: HOURS OF SALE:
3-4F-12: INSURANCE:
3-4F-13: MUSIC, LIGHT, AND SOUND MAKING DEVICES:
3-4F-14: LITTER:
3-4F-15: APPEAL:
3-4F-16: DENIAL, SUSPENSION, OR REVOCATION OF LICENSE:
3-4F-17: PENALTY:
3-4F-1: DEFINITIONS:
A. Mobile Food Vendor: A person or their employee engaged in the business of selling food or
beverages from a mobile food unit.
B. Mobile Food Unit: A mobile food unit is defined as one of the following:
1. Food Truck: Any type of movable vehicle (motorized or self-propelled, including bicycles
and scooters) driven to a location and used for vending food or beverage items to the public.
2. Food Cart: A non-self-propelled unit, including wagons and trailers,pushed or pulled
to a location, and used for vending food or beverage items to the public.
C. Mobile Food Business: Any mobile food vendor, licensed as a food establishment, and
engaged in selling food or beverages from a mobile food unit.
Page 253 of 272
Ordinance No. XXXX Draft: 7/19/2021
Page 2
D. Catering Business: A business, social, or home catering service providing food and incidental
services for a social affair, event, or for a private dwelling, which does not engage in the sale of
food or beverage to individually paying patrons.
3-4F-2: LICENSE REQUIRED:
Mobile Food Business License: It shall be unlawful for any person to engage in the sale of food
or beverages to the public from a mobile food unit within the city without first obtaining a license
from the city, in addition to any other state or county permits, certifications, and licenses.
3-4F-3: EXEMPTION FROM LICENSE:
The following shall be exempt from this article:
A. Catering businesses as defined in Section 3-4F-1.
B. Concession stands associated with sports or recreational venues.
C. Persons who offer for sale unprocessed whole food of their own raising, such as farm
stands or farmers market vendors.
D. A stand operated by a minor as defined by Section 137F.1(8)(n) of Iowa Code.
E. Route delivery persons who make deliveries at least weekly to fulfill customer orders.
Route delivery persons who incidentally solicit additional business or make special sales
shall be required to obtain a license.
F. Grilling and food preparation activities of brick and mortar establishments for immediate
consumption by patrons or employees on the establishment premises.
G. Brick and mortar establishments delivering orders to customers.
3-4F-4: APPLICATION FOR LICENSE:
A. Contents of Application: Applicants for a license under this article shall complete and submit
to the city clerk an application, fee, and supporting documentation, all of which shall include but
not be limited to the following information:
1. The full name, permanent address, and phone number of the applicant, along with at
least one form of identification that includes a photograph of the applicant. The name,
address, phone number, and identification that includes a photograph of an employee or
manager serving as a local contact.
2. The address of all locations where the applicant will operate.
3. If operating a motor vehicle as part of the mobile food business, proof of a current
operator's license.
4. If operating from a vehicle, the make, model, year, state of registration and license
plate number of the vehicle. Each mobile food unit must be listed on the application.
5. A photograph of the mobile food unit and a diagram showing the mobile food unit in
relation to other removable equipment to be used by the mobile food business, including
seating and trash receptacles. The diagram should include the square footage of the space
the mobile food business would propose to occupy.
Page 254 of 272
Ordinance No. XXXX Draft: 7/19/2021
Page 3
6. Plans for disposal of liquid and solid waste and other material used in conjunction
with the mobile food business.
7. A copy of an Iowa Sales Tax Permit.
8. Proof of valid food service license(s) from the state and/or county health departments
if selling/handling food and/or beverages for human consumption.
9. A certificate of insurance and indemnification agreement as required in Section 3-4F-
12 of this Article.
10. Application Fee: One hundred dollars ($100.00) for a thirty (30)-calendar day
license or three-hundred fifty($350.00) for a one year license.
B. Filing: Applications shall be filed with the city clerk's office. No application shall be
accepted for filing and processing unless it conforms to the requirements of this Article. This
includes a complete and true application, all of the required materials and information prescribed,
and the appropriate application fee. The city clerk may charge an applicant a twenty dollar
($20.00) fee for filing an incomplete application or for failing to file an application on time.
C. Timely Filing: An application must be filed with the city clerk's office not less than fifteen
(15) calendar days prior to the commencement of business or, for license renewals, the expiration
date of the mobile food business license. The city reserves the right to reject any application not
filed in a timely manner.
D. Investigation: Upon receipt of the complete application as required by this Article, the city
clerk shall forward the application to the police department, fire department, and planning and
zoning for investigation and either recommend to the city clerk denial or approval of the license.
A recommendation for denial shall be delivered in writing to the city clerk explaining reasons for
the denial. If the application is denied as a result of an investigation conducted pursuant to this
subsection, the applicant may appeal the denial pursuant to Section 3-4F-15.
1. The police chief or a designee shall conduct an investigation of the applicant as
deemed necessary for the protection of the public health, safety, welfare, and good. The
police chief or designee may require the applicant and employee or manager serving as a
local contact to submit a sealed Iowa DCI background check to facilitate the
investigation. The police chief or designee shall make a determination as to the
applicant's character and business responsibility and whether issuing such license would
harm the public good.
2. The fire marshal or designee shall inspect the mobile food unit for conformance to the
International Fire Code.
3. Planning and Zoning Department shall review the application for conformance to
Ordinance No. 5079, City of Waterloo Zoning Ordinance.
3-4F-5: ISSUANCE OF LICENSE:
A. If the city clerk finds the application is complete, fully executed, and made in conformance
with Section 3-3F-4 of this Article, the application fee and all outstanding fees owed to the city
are paid, and upon investigation the facts stated therein are correct, the city clerk shall issue the
license. If the city clerk denies the application, the applicant may appeal to the city council.
B. Term of License: Licensees may choose to license their mobile food business for an annual or
monthly term. An annual mobile food business license shall be valid for a period of one year. A
monthly license shall be valid for a period of thirty (30) calendar days. A new application shall
Page 255 of 272
Ordinance No. XXXX Draft: 7/19/2021
Page 4
be timely filed prior to the expiration date of any mobile food business license.
3-4F-6: CONDITIONS OF LICENSE:
A. Fire Department inspection required:
1. All mobile food units that have cooking facilities or use products with grease-laden
vapors (Class III and class IV state licenses) shall be inspected by the fire department
prior to initiation of business operations within the city.
2. Inspections are required prior to issuance of any new or renewed mobile food business
license. It shall be the obligation of the mobile food vendor to schedule the inspection
with the fire marshal or their designee and make the mobile food unit available for
inspection or re-inspection. Class I and II state license classifications are not required to
meet this inspection requirement.
3. All Class III and IV mobile food units shall have an appropriate fire suppression
system, as determined by the fire marshal.
B. Display of License: Each mobile food business shall display such license issued by the city
clerk. The license shall be displayed on the mobile food unit in a location easily viewable by the
public. The license shall include a license number, the name and permanent address of the
licensee, along with locations approved for conducting business.
C. Change in Application Information: Upon any change in any of the information required to be
submitted as part of the application, the licensee shall, within seven (7) days of such change,
notify the city clerk in writing and provide the updated information. In the event the mobile food
business wishes to conduct business at a location not listed on the license, the license shall be
returned to the city clerk's office and, upon site approval, an amended license issued listing the
new location. The amended license shall be valid for the length of time remaining on the original
license.
D. Fee: The fees listed in section 3-4F-4 shall be paid prior to the issuance of the license. Fees
for said license are not refundable.
3-417-7: TRANSFERABILITY OF LICENSE:
A license issued under the provisions of this Article is not transferable in any situation to any
person and is only applicable to the person filing the application. The license is not transferrable
to any location and the licensee shall only conduct business at locations listed on the license.
3-4F-8: MOBILE FOOD BUSINESS ON PUBLIC PROPERTY:
A mobile food business operating on public property shall be subject to the following:
A. Mobile food businesses shall be limited to hard-surfaced areas.
B. No mobile food business shall operate within a parking lot directly adjacent to, or with direct
access to, a concession stand while said concession stand is in operation.
C. Mobile food businesses may operate on the parking stall of a metered parking lot. The
mobile food business shall be limited to obstructing parking stalls of two parking meters and
must obtain and pay for parking meter hoods from city parking services.
D. Mobile food businesses operating on city property shall be limited to hours of operation set
by the City of Waterloo.
Page 256 of 272
Ordinance No. XXXX Draft: 7/19/2021
Page 5
E. Mobile food units shall only conduct business each day during the hours listed in Section 3-
4.-11. The mobile food business must remove the mobile food unit, equipment, and garbage
from city property each day.
F. Mobile food businesses shall be prohibited from operating within city right-of-way. Mobile
food unit businesses shall be prohibited from operating on or on a portion of the travelled portion
of a street or sidewalk. Mobile food businesses shall not operate on a parking stall of a traveled
street.
G. Requests to operate on city park or golf course property, Riverloop Amphitheater, Mark's
Park, Expo Plaza, Center for the Arts, Waterloo Boat House, or any other city owned property or
facilities shall be approved by the appropriate department director or designee. Proposed dates
of operation shall be included on the application form and reviewed by the appropriate
department.
H. Requests to operate on public property may be denied due to a lack of available or suitable
infrastructure, unsuitable ground conditions, conflict with a scheduled event, public health or
safety concerns, competition with city or golf course food sales, or any other reasonable cause.
An applicant may appeal a denial pursuant to Section 3-4F-16.
3-4F-9: MOBILE FOOD BUSINESS ON PRIVATE PROPERTY:
A. No mobile food business shall operate within or upon private property without a mobile food
business license pursuant to this Article.
B. The city reserves the right to require a mobile food business to change its location in the event
public safety, congestion, or sanitation so requires.
C. Any mobile food businesses operating on private property shall do so in accordance with the
zoning regulations set forth in Ordinance No. 5079, City of Waterloo Zoning Ordinance.
D. No mobile food vendor shall conduct business in such a way as would restrict or interfere
with the ingress or egress of the abutting property owner or tenant; create or become a public
nuisance; create traffic congestion or delay; constitute a hazard to life, health or property; or
obstruct adequate access for fire,police, sanitation or emergency vehicles.
E. No mobile food business shall sell or attempt to sell on or within any portion of a street,
sidewalk, or right-of-way.
F. Property Owner/Lessee Responsibility: By allowing the mobile food business on their
property, the property owner and lessee jointly with the mobile food business are responsible for
compliance with this Article. The property owner and lessee shall ensure the safety of
pedestrians and access of emergency vehicles to and around the site. Failure to do so may result
in the property owner or lessee being party to enforcement actions or penalties allowed by state
law and city code.
G. Mobile food units shall only conduct business each day during the hours listed in Section 3-
4.-11.
3-4F-10: MOBILE FOOD BUSINESS IN ASSOCIATION WITH SPECIAL EVENTS OPEN
TO THE PUBLIC:
A. All mobile food vendors conducting business as part of a special event held on city property
shall be inspected by the fire department prior to the start of the event. If a mobile food vendor is
only conducting business at the special event, the vendor is not required to obtain a mobile food
Page 257 of 272
Ordinance No. XXXX Draft: 7/19/2021
Page 6
business license.
B. A mobile food business shall not operate on public or private property within two (2) city
blocks of the perimeter of a special event, during the scheduled special event hours of operation,
unless specifically included as part of said special event. For the purposes of this section,
affected blocks are any city block or portion thereof for which the special event has reasonably
designated as its perimeter.
C. A mobile food business shall only conduct business within the hours the special event occurs
each day.
3-4F-11: HOURS OF SALE:
Sales each day shall be prohibited between the hours of 10:00 p.m. and 7:00 a.m. A mobile food
business may vend outside of these hours only if conducting business in conjunction with a
special event open to the public.
3-4F-12: INSURANCE:
A. All mobile food businesses shall provide proof of and maintain current commercial general
liability insurance having a minimum combined single limit of$1,000,000.00. Current auto
insurance must be listed on the certificate if operating a motor vehicle. If the Licensee employs
persons within the City, Workers' Compensation coverage of no less than the statutory
requirement. A certificate of insurance shall be delivered to the city clerk prior to the issuance of
a license. The certificate of insurance shall list the City of Waterloo and its elected and
appointed officials, officers, employees, and agents as named additional insureds on a primary
and non-contributory basis, including a waiver of subrogation in favor of City, against any
liabilities that may arise in connection with the operation of the mobile food business.
B. Apart from and separate from any insurance required under this section, the mobile food
businesses shall agree in writing to indemnify, defend, and hold the City of Waterloo and its
assignees and employees harmless from all losses, damages, injuries, claims, demands, and
expenses in a manner resulting from or arising out of the licensed operation of the mobile food
businesses.
3-4F-13: MUSIC, LIGHT, AND SOUND MAKING DEVICES:
The use of music, bright flashing light, or sound making devices, including loud speakers or
amplifiers, is prohibited.
3-4F-14: LITTER:
A mobile food business shall be responsible for keeping their area free of trash or litter, and
collecting and removing daily all garbage, litter, and other debris in its immediate vicinity. The
mobile food business shall provide and maintain adequate trash receptacles.
3-4F-15: APPEAL:
A person may appeal a decision of the city clerk to deny an application by filing a written appeal
to the office of the city clerk within fourteen (14) days of the date of the decision. An
administrative fee of fifty dollars ($50.00) shall be paid at the time the appeal is filed. Failure to
file the appeal and pay the administrative fee shall constitute a waiver of the right to a hearing,
and the denial shall thereupon become final. If the written appeal and administrative fee are filed
in conformance with this section, a hearing shall be scheduled and conducted pursuant to 3-4F-
16(B).
Page 258 of 272
Ordinance No. XXXX Draft: 7/19/2021
Page 7
3-4F-16: DENIAL, SUSPENSION, OR REVOCATION OF LICENSE:
A. Any license issued under the provisions of this chapter may be denied, suspended, or revoked
by the city clerk as follows:
1. Violation of any provision of this Article, any other section of this Code, or has
otherwise conducted business in an unlawful manner.
2. Fraud, misrepresentation, or false statements made in securing a license and made in
the course of the applicant's business.
3. Failure to cooperate with all reasonable requests of any official of the city.
4. A licensee or employee of a licensee selling any unwholesome or tainted food or food
products.
5. A licensee or employee of the licensee shall not commit acts of violence, harass,
intimidate, coerce, or threaten any individual while conducting business.
6. Failure of any licensee to maintain the appropriate insurance, or county, state, and
federal licenses and permits, during the term of the license.
7. Failure to pass a background investigation or inspection listed in Section 3-4F-4.
8. Failure to pay on time any fee owed to the city.
9. Creating a public safety nuisance by generating three police calls or more to the
mobile food business during the duration of the license.
10. Operating on city-owned property without permission.
B. Upon receipt of information alleging grounds exist to suspend or revoke a mobile food
business license, or a written appeal and administrative fee have been received at the office of the
city clerk, the city clerk shall cause a notice to be sent by ordinary mail to the applicant or
licensee at the address noted in the application. Said notice shall state that a hearing has been set
before the city council not more than thirty (30) days from the date of the notice. The notice
shall include the reason and grounds for the hearing, the date and time of the hearing, and the
place where the hearing will be conducted. Upon such hearing, if the city council determines that
one or more of such grounds do exist, it may suspend or revoke an existing license or uphold a
decision to deny a license. A suspension shall constitute a minimum period of fourteen (14)
calendar days from the date of the hearing, during which period the licensee may not conduct any
business. In the event such license is revoked, no mobile food business license shall be issued to
the licensee for a period of one calendar year from the date of the revocation.
3-4F-17: PENALTY:
Any person who violates any of the provisions of this article shall be guilty of a municipal
infraction and fined as provided in subsection 1-3-2 of this code. The provisions of this chapter
relating to Sections 3-4F-8, 3-4F-9, 3-4F-10, and 3-4F-11 shall apply to all mobile food vendors
whether or not they are a licensed mobile food business.
Section 2. That this ordinance shall be in full force and effect on January 3, 2022.
INTRODUCED: , 2021
PASSED 1 st CONSIDERATION: , 2021
PASSED 2nd CONSIDERATION: , 2021
Page 259 of 272
Ordinance No. XXXX Draft: 7/19/2021
Page 8
PASSED 3rd CONSIDERATION: , 2021
PASSED AND ADOPTED this day of 2021.
Quentin Hart, Mayor
ATTEST:
Kelley Felchle
City Clerk
Page 260 of 272
CHAPTER 8
SHARED MOBILITY DEVICE LICENSE
SECTION:
3-8-1: Definitions
3-8-2: Policy Statement And Purpose
3-8-3: Scope
3-8-4: Operating Area
3-8-5: Application Procedure, Fee, And Duration Of License
3-8-6: Issuance Of License
3-8-7: Operating Regulations
3-8-8: Rider Regulations
3-8-9: Rider Prohibited Acts
3-8-10: Data Sharing
3-8-11: Indemnification
3-8-12: Insurance
3-8-13: Appeal
3-8-14: Denial, Suspension, Or Revocation Of License
3-8-15: Penalty
3-8-16: Severability
3-8-1: DEFINITIONS:
For the purposes of this chapter, certain terms and words are hereby defined:
ELECTRIC- Electric-assist bicycles as defined by section 6-2-1.
ASSIST
BICYCLES:
OPERATOR: Any individual or business engaged in shared mobility device business
regardless of whether the operator has received a license. An operator
shall include employees, managers, officers,principals, directors, owners,
contractors, representatives, or agents.
RIDER: Any individual that pays to operate a shared mobility device.
SHARED A device weighing less than one hundred fifty(150)pounds, which has (i)
ELECTRIC has handlebars and an electric motor, (ii) is solely powered by the electric
SCOOTER: motor and/or human power, and(iii)has a maximum speed of no more
than twenty(20)miles per hour on a paved level surface when powered
solely by the electric motor.
SHARED Shall mean any self-service vehicle made available by an individual or
MOBILITY business for a fee, for shared use to individuals on a temporary basis that
DEVICE: is displayed, offered, or placed for use on any public property and returned
at the end of use on any public property. Shared mobility devices may
include, but are not limited to, shared electric foot scooters. A shared
mobility device shall not include a vehicle in service for a transportation
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network company or a taxicab as regulated by article 3-5A of this code, a
shared mobility device rented from and returned to a brick and mortar
business. Shared mobility devices may include, but are not limited to,
shared electric scooters and electric bicycles, as defined by subsection 6-2-
IA. (Ord. 5601, 6-1-2021)
3-8-2: POLICY STATEMENT AND PURPOSE:
The purpose of this chapter is to establish rules and regulations governing shared mobility device
operators and riders within the city of Waterloo (the "City") and to ensure that such mobility
sharing systems are consistent with the safety and well-being of bicyclists, pedestrians, and other
riders of the public rights-of-way. (Ord. 5601, 6-1-2021)
3-8-3: SCOPE:
This chapter applies to any proposed deployment of a shared mobility device within the city's
jurisdictional boundaries. (Ord. 5601, 6-1-2021)
3-8-4: OPERATING AREA:
The city may, by resolution, establish boundaries for operating shared mobility devices and set
maximum speed limits within those boundaries. Operators shall be required to conduct business
within this operating area. (Ord. 5601, 6-1-2021) Licensee shall not operate within boundaries
established by a special event or events held on city_property.
3-8-5: APPLICATION PROCEDURE, FEE, AND DURATION OF LICENSE:
A. Any entity or individual seeking to operate a shared mobility device program within the
city shall first obtain a shared mobility device license ("License") from the city conditioned on
compliance with the provisions of this chapter and any other conditions (including insurance,
indemnity, and performance bond) established by the city clerk. No entity shall operate a shared
mobility device program within the city except pursuant to such license and provisions (each
such operator, a "Licensee").
B. Contents Of Application: Applicants for a license under this chapter shall complete and
submit to the city clerk an application, fee, and supporting documentation, all of which shall
include but not be limited to the following information:
1. The name, address, and phone number of the applicant, along with at least one form of
identification that includes a photograph of the applicant. The name, address and phone number
of the business. The name and contact information of the local manager if the local manager is
not the applicant.
2. The type and number of shared mobile devices to be used.
3. A certificate of insurance and indemnification agreement as required in sections 3-8-11
and 3-8-12 of this chapter.
4. Application fee as listed in subsection E of this section.
C. Filing: Applications shall be filed with the city clerk's office. No application shall be
accepted for filing and processing unless it conforms to the requirements of this chapter. This
Page 262 of 272
includes a complete and true application, all of the required materials and information
prescribed, and the appropriate application fee.
D. Timely Filing: An application must be filed at the office of the city clerk not less than
fifteen(15)business days prior to the first day of operation for a new license or the expiration
date of a shared mobile device license. The city reserves the right to reject any application not
filed in a timely manner.
E. Fees: The license shall last two years, have an initial annual cost of five hundred dollars
($500.00), and have a renewal cost of two hundred dollars ($200.00)per year thereafter.
Application fees are due at the time of filing the application and are not refundable. Once the
license is issued, the licensee shall be required to pay to the city five cents ($0.05)per ride
purchased by a rider on a quarterly basis. All outstanding fees owed to the city must be paid in
order to receive and maintain a license.
F. Change In Application Information: Upon any change in any of the information required to
be submitted as part of the application, the licensee shall, within five (5)business days of such
change, notify the city clerk in writing and provide the updated information. (Ord. 5601, 6-1-
2021)
3-8-6: ISSUANCE OF LICENSE:
A. Issuance And Licensee Limits: If the city clerk finds the application is complete and made
in conformance with section 3-8-4 of this chapter, and upon investigation of the facts stated
therein are correct, the license shall be approved by the city council and a license shall be issued.
All outstanding fees owed to the city shall be paid prior to issuing the license. The city clerk
shall issue a license to no more than tree (-3)-two2 shared mobility device licenses.
B. Term Of License: An initial license shall be issued for a period of two (2) years. Following
the initial license period, a new license may be issued for a period of one year. (Ord. 5601, 6-1-
2021)
3-8-7: OPERATING REGULATIONS:
A. Except as otherwise provided herein, city shall regulate the operation of shared mobility
devices in a manner no more restrictive than its regulation of shared bicycles. Licensees shall
require all riders certify they are age eighteen (18) or older. Hours of operation shall be 4:00 a.m.
to midnight.
B. Licensees shall provide easily visible contact information, including toll-free phone
number and/or e-mail address on each shared mobility device for city employees and/or
members of the public to make relocation requests or to report other issues with devices.
C. Fleet Size/Caps: Licensees shall tafget-have an initial fleet size of an ameuvA similar to
one hundred fifty(150). The City Council eity-,4h&may
allow licensees to increase their fleet size on a weekly/monthly basis in the event that licensees
provide data that supports increases in certain areas to meet rider demand for service.
D. Licensees shall maintain twenty four(24)hour customer service for customers to report
safety concerns, complaints, or to ask questions. Licensees shall maintain a multilingual website,
call center, and/or mobile app customer interface that is available twenty four(24) hours a day,
seven(7) days a week. The aforementioned shall be compliant with the Americans with
Disabilities Act.
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E. In the event a safety or maintenance issue is reported for a specific device, that shared
mobility device shall be made unavailable to riders and shall be removed within the time frames
provided herein. Any inoperable or unsafe device shall be repaired before it is put back into
service.
F. Within licensees'zone of operation, licensees shall respond to reports of incorrectly parked
shared mobility devices, shared mobility devices continuously parked in one location for more
than seventy two (72) hours, or unsafe/inoperable shared mobility devices by relocating, re-
parking, or removing the shared mobility devices, as appropriate, within twenty fur-(24)twelve
12 hours of receiving notice, except that licensees shall respond within four(4) hours of
receiving notice in emergency situations.
G. In the event a licensee does not timely respond, and the condition of the shared mobility
device cannot be easily remedied, such shared mobility devices may be removed by city crews
with notice to licensee and taken to a city facility for storage at the expense of the licensee, not to
exceed twenty dollars ($20.00)per shared mobility device.
H. Licensees shall provide notice to all riders that:
1. Shared mobility devices are to be ridden on streets, and where available, in bike lanes and
multi-use recreational trails;
2. Shared mobility devices are to stay to the right of street lanes and to offer the right-of-
way to bicycles on bike lanes and multi-use recreational trails;
3. Helmets are encouraged for all riders;
4. Riding responsibly is encouraged, and licensee will notify riders if repeated irresponsible
riding is reported and recorded with identifying rider information.
I. Licensees shall provide education to shared mobility device riders on the city's existing
rules and regulations, safe and courteous riding, and proper parking.
J. Licensees shall ensure service meets rider demand, and shall not be required to deploy in
areas or zones where average ridership is below one and one-half(1.5) rides/day.
K. Licensee shall take reasonable steps to ensure that all riders understand the requirements of
ADA accessibility and the importance of leaving ADA paths of travel clear and accessible.
L. A licensee may stage its shared mobility devices in certain permitted parking areas. To the
extent a licensee desires to stage shared mobility devices in areas other than the public right-of-
way, the licensee must first obtain the right to do so from the appropriate city department,
property owner, or public agency. All staging areas must be approved by the city. (Ord. 5601, 6-
1-2021)
3-8-8: RIDER REGULATIONS:
A. Shared mobility devices shall be ridden on streets, and where available, in bike lanes and
multi-use recreational trails.
B. Shared mobility devices shall stay to the right of street lanes and to offer the right of way
to bicycles in bike lanes and on multi-use recreational trails. Riders of shared mobility devices
shall be eighteen(18) years of age or older.
C. Riders of shared mobility devices shall park devices upright on hard surfaces in the
furniture zone of the sidewalk, beside a bicycle rack or in another area specifically designated for
bicycle parking, or on the street next to an unmarked curb. A furniture zone is defined as the
outer four foot(4) section of a sidewalk along the curb.
Page 264 of 272
D. Riders may park shared mobility devices in on-street parking spaces in the following
circumstances:
1. When marked parking spaces are officially designated stations for such devices;
2. Where the furniture zone is less than three feet(3') wide;
3. Where there is no furniture zone;
4. In neighborhoods with rolled curbs, or with inadequate sidewalk space;
5. In marked parking spaces designated for motorcycles.
E. Riders may park shared mobility devices on blocks without sidewalks only if the travel
lane(s) and six foot(6)pedestrian clear zone are not impeded.
F. Riders may park shared mobility devices on blocks without sidewalks only if the travel
lane(s) and six foot(6)pedestrian clear zone are not impeded. (Ord. 5601, 6-1-2021)
3-8-9: RIDER PROHIBITED ACTS:
A. Shared mobility devices shall not be ridden on sidewalks.
B. Riders shall not park shared mobility devices in such a manner as to block the pedestrian
clear zone area of the sidewalk; ADA paths of travel including accessible ramps, any fire
hydrant, call box, or other emergency facility; bus bench; or utility pole or box.
C. Riders shall not park shared mobility devices in such a manner as to impede or interfere
with the reasonable use of any commercial window display, outdoor seating area, or access to or
from any building entrance/exit doorway.
D. Riders shall not park shared mobility devices in such a manner as to impede or interfere
with the reasonable use of any bicycle rack.
E. Riders shall not park shared mobility devices in the landscape/furniture zone directly
adjacent to or within the following areas, such that access is impeded:
1. Transit zones, including bus stops, shelters,passenger waiting areas and bus layover and
staging zones, except at existing bicycle racks;
2. Loading zones;
3. Disabled parking zone;
4. Street furniture that requires pedestrian access (e.g.,benches, parking pay stations, bus
shelters, transit information signs, etc.);
5. Curb ramps;
6. Entryways; and
7. Driveways. (Ord. 5601, 6-1-2021)
3-8-10: DATA SHARING:
A. City may require licensees to provide anonymized fleet and ride activity data for all trips
starting or ending within the jurisdiction of city on any vehicle of licensee or of any person or
company controlled by, controlling, or under common control with licensee, provided that, to
ensure individual privacy:
1. Such data is provided via an application programming interface, subject to Licensee's
license agreement for such interface, in compliance with a national data format specification
such as the mobility data specification;
Page 265 of 272
2. Such data shall be safely and securely stored by city which shall implement
administrative,physical, and technical safeguards to protect, secure, and, where appropriate,
encrypt or limit access to the data;
3. Such data shall be subject to publicly-available aggregation, retention, and privacy
policies of licensee and city;
4. Any such data provided shall be treated as trade secret and proprietary business
information, and shall be exempt from public records requests and requests by third parties
except with the consent of licensee; and
5. Such data shall not be shared with law enforcement except pursuant to valid legal
process.
B. City shall require licensee to provide such data to validate the quarterly completed ride fee
payment listed in subsection 3-8-5E. (Ord. 5601, 6-1-2021)
3-8-11: INDEMNIFICATION:
Apart from and separate from any insurance required under this chapter, the licensee and its
company agree to indemnify, defend and hold harmless city(and its officials, employees,
officers, agents, contractors, insurers, or assigns) from and against all actions, damages or
claims, including reasonable attorneys' fees, (collectively, "Claims")brought against city for
personal or bodily injury or death to any person, or damage or destruction of any property,
arising out of or resulting from performance or breach regarding any activity related to a shared
mobility device license provided that such claim, damage, loss, or expense is: (1) attributable to
personal injury,bodily injury, sickness, death, or destruction of property, including the loss of
use resulting therefrom, or breach of contract, and(2)not caused by the negligent act or omission
or willful misconduct of the city or its elected and appointed officials and employees acting
within the scope of their employment. City's right to indemnification shall be contingent on city
notifying company promptly following receipt or notice of any claims; company shall have sole
control of company's defense, including the ability to choose counsel; and city shall not consent
to the entry of a judgment or enter into any settlement without the prior written consent of
company. (Ord. 5601, 6-1-2021)
3-8-12: INSURANCE:
Licensees shall provide city with proof of insurance coverage exclusively for the operation of
shared mobility devices including: (a) commercial general liability insurance coverage with a
limit of no less than one million dollars ($1,000,000.00) each occurrence and two million dollars
($2,000,000.00) aggregate; (b) automobile insurance coverage with a limit of no less than one
million dollars ($1,000,000.00) each occurrence and one million dollars ($1,000,000.00)
aggregate; and (c) where licensee employs persons within the city, workers' compensation
coverage of no less than the statutory requirement. Licensees' insurance shall also name city as
an additional insured on a primary and non-contributory basis, including a waiver of subrogation
in favor of city. A certificate of insurance shall be delivered to the city clerk prior to the issuance
of a license. Licensees are required to maintain insurance coverage throughout the duration of
the license. (Ord. 5601, 6-1-2021)
3-8-13: APPEAL:
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A person may appeal a decision of the city clerk to deny an application by filing a written appeal
to the office of the city clerk within fourteen(14) days of the date of the decision. An
administrative fee of fifty dollars ($50.00) shall be paid at the time the appeal is filed. Failure to
file the appeal and pay the administrative fee shall constitute a waiver of the right to a hearing,
and the decision shall thereupon become final. If the written appeal and administrative fee are
filed in conformance with this section, a hearing shall be scheduled and conducted pursuant to
section 3-8-14. (Ord. 5601, 6-1-2021)
3-8-14: DENIAL, SUSPENSION, OR REVOCATION OF LICENSE:
A. Any application filed or license issued under the provisions of this chapter may be denied,
suspended, or revoked by the city clerk as follows:
1. Violation of any provision of this chapter or any other section of this code or has
otherwise conducted business in a negligent and or an unlawful manner.
2. Fraud, misrepresentation, or false statements made in securing a license.
3. Fraud, misrepresentation, or false statements made in the course of the applicant's
business.
4. Failure to cooperate and with all reasonable requests of any official of the city.
5. Failure of any licensee to maintain the appropriate insurance, or county, state, and federal
licenses and permits, during the term of the license.
B. Upon receipt of information alleging grounds exist to suspend or revoke a shared mobility
device license, or a written appeal and administrative fee have been received at the office of the
city clerk, the city clerk shall cause a notice to be sent by ordinary mail to the applicant or
licensee at the address noted in the application. Said notice shall state that a hearing has been set
before the city council not less than thirty(30) days from the date of the notice. The notice shall
include the reason and grounds for the hearing, the date and time of the hearing, and the place
where the hearing will be conducted. The licensee shall have thirty(30) days from the date of the
notice to remedy such grounds for the denial, suspension, or revocation.
C. Upon such hearing, if the city council determines that one or more of such grounds do
exist, it may suspend or revoke an existing license or uphold a decision to deny a license. A
suspension shall constitute a minimum period of fourteen(14) calendar days from the date of the
hearing, during which period the licensee may not conduct any business. In the event such
license is revoked, no shared mobile device license shall be issued to the licensee for a period of
one calendar year from the date of the revocation. The licensee shall have thirty(30) days to
remove the licensee's fleet of shared mobility devices from the city's right-of-way. (Ord. 5601, 6-
1-2021)
3-8-15: PENALTY:
A. Licensee: Any person who violates any of the provisions of this chapter shall be guilty of a
municipal infraction and fined as provided in section 1-3-2 of this code. The provisions of this
chapter relating to section 3-8-6 shall apply to all shared mobile device operators whether or not
they are a licensed mobile food business.
B. Riders: Shared mobility device riders who violate sections 3-8-8 or 3-8-9 of this chapter or
any section of title 6, chapter 2, Bicycles Or Scooters, shall be guilty of a municipal infraction
and fined as provided in section 1-3-2 of this code. The parent or guardian of any person under
the age of eighteen(18) who violates any of the provisions of this chapter shall be responsible to
Page 267 of 272
pay the fines. A violation of any provision of this chapter by a person under the age of eighteen
(18) shall not affect any civil right or liability nor shall such violation be considered a criminal
offense. (Ord. 5601, 6-1-2021)
3-8-16: SEVERABILITY:
If any section,provision or part of this chapter shall be adjudged invalid or unconstitutional, such
adjudication shall not affect the validity of this chapter as a whole or any section,provision or
part thereof not adjudged invalid or unconstitutional. (Ord. 5601, 6-1-2021)
Page 268 of 272
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Police Department on the notice of the conclusion of employment for Jody
Stratton, Police Officer, effective June 8, 2021 with recommendation of approval of payout of$24,200.20 for
unused benefits.
City Council Meeting:7/19/2021
Prepared:
ATTACHMENTS:
Description Type
Communication from the Waterloo Police Department on the notice of the
SUBJECT: conclusion of employment for Jody Stratton, Police Officer. effective June
8. 2021 with recommendation of approval of payout of$24,200.20 for
unused benefits.
Submitted by: Submitted By:
Page 269 of 272
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Police Department on the notice of the conclusion of employment for
Jeffery Harrington, Police Officer, effective June 29, 2021 with recommendation of approval of payout of
$14,932.02 for unused benefits.
City Council Meeting: 7/19/2021
Prepared:
ATTACHMENTS:
Description Type
Communication from the Waterloo Police Department on the notice of the
SUBJECT: conclusion of employment for Jeffery Harrington, Police Officer, effective
June 29, 2021 with recommendation of approval of payout of$14,932.02 for
unused benefits.
Submitted by: Submitted By:
Page 270 of 272
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Police Department on the notice of the conclusion of employment for
Rhonda Weber, Police Officer, effective June 18, 2021 with recommendation of approval of payout of
$20,306.67 for unused benefits.
City Council Meeting: 7/19/2021
Prepared:
ATTACHMENTS:
Description Type
Communication from the Waterloo Police Department on the notice of the
SUBJECT: conclusion of employment for Rhonda Weber, Police Officer, effective June
18, 2021 with recommendation of approval of payout of$20.306.67 for
unused benefits.
Submitted by: Submitted By:
Page 271 of 272
CITY OF WATERLOO
Council Communication
Communication from the Waterloo Fire Rescue Department on the notice of the conclusion of employment for
Brian D. Stewart, 3 Year Firefighter, effective June 27, 2021 with recommendation of approval of payout of
$3,296.92 for unused benefits.
City Council Meeting:7/19/2021
Prepared:
ATTACHMENTS:
Description Type
Communication from the Waterloo Fire Rescue Department on the notice of
SUBJECT: the conclusion of employment for Brian D. Stewart, 3 Year Firefighter,
effective June 27, 2021 with recommendation of approval of payout of
$3,296.92 for unused benefits.
Submitted by: Submitted By:
Page 272 of 272