HomeMy WebLinkAboutApproved Documents - 7/19/2021 City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Bldg Maint Department to expend
$ 3,600.00 plus est. shipping costs of $ to pay for or purchase
Boiler control Tie-In for Waterloo Fire Station #1
This purchase or expenditure is being made because:
Provide wiring and conduit as required to connect the following 1/0 points from existing
building automation system to the new boilers.
Vendor selected for this purchase: Trane U.S. Inc.
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Trane is the current vendor for the boiler controls
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
418-22-1400-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 70,000.00
and the current available balance is $ 37,119.17
Respectfully submitted,
Greg Ahlhelm 7-2-2021 Michelle Veidner 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage/Sanitation Department to expend
$ 5,192.24 plus est. shipping costs of $ to pay for or purchase
2 - doors for packing system for refuse truck #151815
This purchase or expenditure is being made because:
Rusted out doors need to be replaced.
(only vendor locally to supply Curbtender parts)
Vendor selected for this purchase: Curbtender, Inc.
F■ Bids or written quotes were taken on this purchase, as follows:
Curbtender, Inc. Cedar Falls, IA $5,192.24
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
5■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-18-7955-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 345,000.00
and the current available balance is $ 345,500.00
Respectfully submitted,
Sandie Greco 7/2/2021 Michelle VetAer 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,640.44 plus est. shipping costs of $ n/a to pay for or purchase
fencing and entrance gate at Leisure Services
This purchase or expenditure is being made because:
to replace old fencing and gate that cannot be repaired.
Vendor selected for this purchase: Miller Fence and Flag Co. Waterloo, Iowa
F■ Bids or written quotes were taken on this purchase, as follows:
Miller Fence and Flag Co. Waterloo, Iowa $4640.44
Century Fence Davenport, Iowa $9082.00
D&N Fence Co. Cedar Rapids, Iowa No quote received
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100 1390
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 200,500.00
and the current available balance is $ 199,480.10
Respectfully submitted,
Paul Huting 07/12/2021 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE $2,800.00 plus est. shipping costs of $ n/a to pay for or purchase
Repair of HVAC cooling unit at Riverfront Stadium.
This purchase or expenditure is being made because:
replace another compressor that went bad at Riverfront Stadium.
Vendor selected for this purchase: Air Services Heating and Air Conditioning Waterloo la
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Air Services was in the process of repairing the HVAC cooling system at Riverfront.
During the repair another compressor went down in the ac system.
City's strategic Plan 4.5 Quality of Place
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-37-4400 2170
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 40,000.00
and the current available balance is $ 3,915.21
Respectfully submitted,
Paul Huting 7/13/2021 Mcllle WetdneN 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 8,000.00 plus est. shipping costs of $ to pay for or purchase
Block of service hours to be used for upgrading City email platform.
This purchase or expenditure is being made because:
City is currently on Exchange 2010 for email and this will bring us up to Exchange 2016 which is
more secure and offers more functionality.
Vendor selected for this purchase: Davenport Group
Q Bids or written quotes were taken on this purchase, as follows:
Davenport Group: $8,000
RSM US: $10,340
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
General Fund El Road Use Tax El Sewer F—] Sanitation
ElBonds El Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8220-1319
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 26,131.00
and the current available balance is $ 26,131.00
Respectfully submitted,
Chris Youngblut 7/7/2021 Michelle Vei(bzer 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 3,250.00 plus est. shipping costs of $ 75.00 to pay for or purchase
VSS-16-C Autodialer
This purchase or expenditure is being made because:
Lagoon damage, need to replace back up autodialer
Vendor selected for this purchase: RACO Manufacturing and Engineering Comapany
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571 FY22
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is $ 399,939.86
Respectfully submitted,
Brian Bowman 06/29/21 Michelle WelAer 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 5,285.96 plus est. shipping costs of $ 165.00 to pay for or purchase
Tube Bank Shell Redundant Flame Arrestor Cartridge
This purchase or expenditure is being made because:
Needed for Lagoon Blowers after damage .
Vendor selected for this purchase: L & J Technologies
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Sole Provider
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is $ 396,655.39
Respectfully submitted,
Brian Bowman 07-02-21 Michelle Wez*er 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER Department to expend
$ 5,685.00 plus est. shipping costs of $ 200.00 to pay for or purchase
Fluid End Water pump for flusher truck
This purchase or expenditure is being made because:
water pump on flusher truck needs replaced
Vendor selected for this purchase: Zimmer & Francescon, INC
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Sole provider
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-1569
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 65,000.00
and the current available balance is $ 65,000.00
Respectfully submitted,
Brian Bowman 07-13-21 Michelle Meidrier _ 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 5,486.68 plus est. shipping costs of $400.00 to pay for or purchase
3 - Cartridge Assembly, Type I; 1 Cartridge Assembly, Type II; Fender Panel
Assembly; Plastic Nose Assembly for the south end of the Broadway curve barrier
This purchase or expenditure is being made because:
Replaced damaged south end of barrier with precise parts - hit and run crash
(need to order from previous vendor to supply exact parts)
Vendor selected for this purchase: JTI (John Thomas, Inc.)
F■ Bids or written quotes were taken on this purchase, as follows:
JTI Dixon, IL $5,486.68
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑0 Road Use Tax ❑ Sewer F—I Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-19-7100-1575
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 12,200.00
and the current available balance is $ 5,875.97
Respectfully submitted,
Sandie Greco 7/7/2021 Miche«e Wetde�, 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 7/19/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Street Department to expend
$ 5,924.03 plus est. shipping costs of $400.00 to pay for or purchase
3 - Cartridge Hex Foam II, Type 51 and Yellow Nose Wrap cover for the north
end of the Broadway curve barrier
This purchase or expenditure is being made because:
Replaced damaged north end of barrier with precise parts - hit and run crash
(need to order from previous vendor to supply exact parts)
Vendor selected for this purchase: JTI (John Thomas, Inc.)
F■ Bids or written quotes were taken on this purchase, as follows:
JTI Dixon, IL $5,924.03
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑0 Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
266-19-7100-1575
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 12,200.00
and the current available balance is $ 12,200.00
Respectfully submitted,
Sandie Greco 7/7/2021 Michez'�E Weidner 7/19/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)