HomeMy WebLinkAboutTerracon Proposal - Pumping Station Wells - 7.19.2021 lrerracon
July 12, 2021
City of Waterloo
715 Mulberry Street
Waterloo, Iowa 50703
Phone:(319)291-4312
Email: Wayne.Castle@Waterloo-IA.org
Attention: Mr. Wayne Castle, PLS, PE
Re: Proposal for Flood Control Relief Well Inspection and Testing
Hawthorne Street Pumping Station
Waterloo, Iowa
Terracon Proposal No. P13217071
Dear Mr. Castle:
Terracon Consultants, Inc. (Terracon) appreciates the opportunity to submit this proposal for
flood control relief well inspection and testing for the two wells located at the Hawthorne Street
Pumping Station in Waterloo, Iowa (hereinafter, the site). Terracon's general scope of
services, budget, schedule, health and safety plan, and general comments are provided in the
following sections
A PROJECT INFORMATION
This proposal is in response to your Request for Proposal on June 15, 2021. We understand
that the City of Waterloo has been informed by the United States Army Corp of Engineers
(USACE)that the two relief wells in the Waterloo Federal Levee System are in need of testing
and inspection. The wells were constructed as part of Sate 111-D and installed circa 1980. Per
the USACE and City records, no testing or inspection of the wells has occurred since they
were constructed. Further, though construction documents indicate testing was to be
conducted prior to acceptance, the USACE has stated there are no testing records available.
USACE has indicated that since no pumping records exist, the results of the proposed testing
would be allowed to set the baseline pumping capacity.
Terracon Consultants, Inc. 3105 Capital Way Suite 5 Cedar Falls, Iowa 50613
P [319] 277-4016 F [319] 277-4320 terracon.com
Proposal for Relief Well Inspection and Testing Irerracon
Hawthorne Street Pumping Station Waterloo, Iowa
July 12, 2021 _ Terracon Proposal No. P13217071
B SCOPE OF SERVICES
Terracon has a 100% commitment to the safety of all its employees. As such, and in
accordance with our Incident and Injury Free® safety culture, Terracon will develop a safety
plan for use by our personnel during field services.
Prior to commencement of on-site activities, Terracon will hold a meeting to review health and
safety needs for this specific project.
The scope of services to be provided by Terracon for this project follows.
BA Field Services
Terracon will team with Cahoy Pump Service for this project. Work includes providing labor,
materials, equipment, supervision, mobilization/demobilization, and cleanup to perform the
inspection and testing of the two wells. The scope of services will include the following:
Preparation and mobilization to the site
Remove the well caps
Perform and record down well TV survey
Perform mechanical cleaning and surging of each well
■ Provide / Install / Remove Test pump equipment for up to 300 gallons
per minute (GPM)
Perform 3 point step draw down pump test of each well with recorded
measurement via orifice weir and downhole dataloggers
Disinfect each well and reinstall caps
Demobilization
Site Access and Property Disturbance: We considered that the site and well location can
be accessed using truck-mounted equipment. Terracon personnel will take reasonable
measures to limit the amount of damage to the property. However, some damage to
pavements, rutting of the ground surface, and/or damage to landscape could occur.
Silt and sediment control will be the responsibility of the City of Waterloo. Proposal assumes
discharge within 100 feet of the well or less. Assuming the water is clean, we understand the
discharge will be to the grass areas south of the wells. A 90 degree bend will be placed at the
end of the hose so the discharge shoots upwards, dispersing the water over a large area at
less velocity.
Terracon will contact Iowa Department of Natural Resources regarding the requirements of a
statewide permit. City of Waterloo will be responsible for local permitting.
Responsive . Resourceful . Reliable
2
Proposal for Relief Well Inspection and Testing Irerracon
Hawthorne Street Pumping Station Waterloo, Iowa
July 12, 2021 Terracon Proposal No. P13217071
Laboratory Testing
No laboratory testing has been requested for this project.
Safety
Terracon is currently not aware of environmental concerns at this project site that would create
health or safety hazards associated with our field exploration program. Thus, the estimated
fee includes our exploration team using standard Personal Protection Equipment (PPE) for
geotechnical drilling including hard hats, safety glasses, hearing protection, high visibility
vests, and steel-toed boots. Our scope of services does not include environmental site
assessment services, but identification of unusual or unnatural materials encountered while
drilling and/or sampling will be noted on our logs and discussed in our report.
B.2 Transmittal
Upon completion of site activities, Terracon will prepare a final transmittal that includes the
following:
■ Documentation of field activities;
■ Determination of the condition of the relief wells and current capacity based on the
pump testing;
■ Recommendations of remedial actions.
C COMPENSATION
For the scope of services outlined in this proposal, we estimate a fee of$36,500 to $37,900
as itemized in the attached Exhibit. However, Terracon would only invoice for the services
provided. Unless instructed otherwise, invoices would be submitted monthly to the addressee
of this proposal.
D PROJECT SCHEDULE
Our schedule may be dependent on when we receive authorization to proceed. We can
generally begin the subsurface exploration within about 15 working days after receiving
authorization, the clearance of public and private site utilities, and any other access and permit
permission. In some instances, weather and/or site conditions can delay our drilling schedule.
E AUTHORIZATION
This proposal may be accepted by the City of Waterloo by executing the attached Agreement
for Services and returning one copy along with this proposal to our Cedar Falls, Iowa office.
Responsive . Resourceful . Reliable
3
Proposal for Relief Well Inspection and Testing Irerracon
Hawthorne Street Pumping Station Waterloo, Iowa
July 12, 2021 Terracon Proposal No. P13217071
In some instances, we can proceed with verbal approval; however, we request that written
authorization still follow. This proposal is valid for 30 days. After 30 days we reserve the right
to re-visit our material and fuel cost and adjust our pricing structure accordingly.
We appreciate the opportunity to provide this proposal and look forward to the opportunity of
working with you.
Sincerely,
Terracon Consultants, Inc.
Dave C. Cleary, REM ;Jlerr PG
Environmental Department Manager Senior Hydrogeologist
Attachments: Exhibit C-Budget Estimate
Agreement for Services
Copies to: Client(email)
Responsive . Resourceful . Reliable
4
BUDGET ESTIMATE Irerracon
Flood Control Relief Well Inspection and Testing
City of Waterloo 7/12/2021
Waterloo, Iowa P13217071
DESCRIPTION QUANTITY I UNIT I UNIT PRICE JL EXTENSION
FIELD SERVICESdL Refer to proposal for scope of services
Pre-task Planning 1 - 1 lump sum $500.00 $ 500.00 500.00
Job Prep&Mobilization 1.0 - 1.0 each $4,450.00 $ 4,450.00 4,450.00
Set-up and Remove Well Caps 2 - 2 hour $330.00 $ 660.00 660.00
Televise Wells 2 - 2 each $3,075.00 $ 6,150.00 6,150.00
Mechanically Clean&Surge Wells 8 - 8 hour $330.00 $ 2,640.00 2,640.00
Provide/Install/Remove Test Pumps 14 - 14 hour $450.00 $ 6,300.00 6,300.00
Perform 3-point pump test 6 - 6 hour $380.00 $ 2,280.00 2,280.00
Generator Pumping Equipment Cost 1.0 - 1.0 lump sum $4,550.00 $ 4,550.00 4,550.00
Project Manager 30.0 - 30.0 hour $125.00 $ 3,750.00 3,750.00
Subtotal $ 31,280.00 31,280.00
ESTIMATED FIELD SERVICES SUBTOTAL $ 31,300.00 to $ 31,300.00
ENGINEERING SERVICES PP Project Direction,Coordination, Data Reduction and Report Preparation.
Senior Project Manager 24.0 - 30.0 hour $150.00 $ 3,600.00 $ 4500.00
Project Manager 12.0 - 16.0 hour $125.00 $ 1,500.00 $ 2000.00
Administration and Secretarial Services 2.0 - 2.0 hour $50.00 $ 100.00 $ 100.00
Subtotal $ 5,200.00 $ 6600.00
ESTIMATED ENGINEERING SERVICES SUBTOTAL $ 5,200.00 to $ 6,600.00
STIMATED TOTAL FOR SCOPE OF SERVICES $ 36,500.00 to $ 37,900.00
Vierracory
Reference Number:P13217071
AGREEMENT FOR SERVICES
This AGREEMENT is between City of Waterloo IA("Client") and Terracon Consultants, Inc. ("Consultant")for Services to be provided by Consultant for
Client on the Flood Control Relief Well Inspection and Testing project ("Project"), as described in Consultant's Proposal dated 07/12/2021 ("Proposal"),
including but not limited to the Project Information section, unless the Project is otherwise described in Exhibit A to this Agreement(which section or Exhibit
is incorporated into this Agreement).
1. Scope of Services. The scope of Consultant's services is described in the Proposal, including but not limited to the Scope of Services section
("Services"), unless Services are otherwise described in Exhibit B to this Agreement (which section or exhibit is incorporated into this Agreement).
Portions of the Services may be subcontracted. Consultant's Services do not include the investigation or detection of, nor do recommendations in
Consultant's reports address the presence or prevention of biological pollutants (e.g., mold, fungi, bacteria, viruses, or their byproducts) or occupant
safety issues,such as vulnerability to natural disasters,terrorism, or violence. If Services include purchase of software, Client will execute a separate
software license agreement. Consultant's findings, opinions, and recommendations are based solely upon data and information obtained by and
furnished to Consultant at the time of the Services.
2. Acceptance/ Termination. Client agrees that execution of this Agreement is a material element of the consideration Consultant requires to
execute the Services, and if Services are initiated by Consultant prior to execution of this Agreement as an accommodation for Client at Client's
request, both parties shall consider that commencement of Services constitutes formal acceptance of all terms and conditions of this Agreement.
Additional terms and conditions may be added or changed only by written amendment to this Agreement signed by both parties. In the event Client
uses a purchase order or other form to administer this Agreement, the use of such form shall be for convenience purposes only and any additional or
conflicting terms it contains are stricken.This Agreement shall not be assigned by either party without prior written consent of the other party. Either
party may terminate this Agreement or the Services upon written notice to the other. In such case, Consultant shall be paid costs incurred and fees
earned to the date of termination plus reasonable costs of closing the Project.
3. Change Orders. Client may request changes to the scope of Services by altering or adding to the Services to be performed. If Client so requests,
Consultant will return to Client a statement (or supplemental proposal) of the change setting forth an adjustment to the Services and fees for the
requested changes. Following Client's review, Client shall provide written acceptance. If Client does not follow these procedures, but instead directs,
authorizes,or permits Consultant to perform changed or additional work,the Services are changed accordingly and Consultant will be paid for this work
according to the fees stated or its current fee schedule. If project conditions change materially from those observed at the site or described to
Consultant at the time of proposal,Consultant is entitled to a change order equitably adjusting its Services and fee.
4. Compensation and Terms of Payment.Client shall pay compensation for the Services performed at the fees stated in the Proposal, including
but not limited to the Compensation section, unless fees are otherwise stated in Exhibit C to this Agreement(which section or Exhibit is incorporated
into this Agreement). If not stated in either,fees will be according to Consultant's current fee schedule.Fee schedules are valid for the calendar year in
which they are issued. Fees do not include sales tax. Client will pay applicable sales tax as required by law. Consultant may invoice Client at least
monthly and payment is due upon receipt of invoice. Client shall notify Consultant in writing, at the address below, within 15 days of the date of the
invoice if Client objects to any portion of the charges on the invoice, and shall promptly pay the undisputed portion. Client shall pay a finance fee of
1.5%per month,but not exceeding the maximum rate allowed by law,for all unpaid amounts 30 days or older.Client agrees to pay all collection-related
costs that Consultant incurs, including attorney fees. Consultant may suspend Services for lack of timely payment. It is the responsibility of Client to
determine whether federal,state,or local prevailing wage requirements apply and to notify Consultant if prevailing wages apply. If it is later determined
that prevailing wages apply, and Consultant was not previously notified by Client, Client agrees to pay the prevailing wage from that point forward, as
well as a retroactive payment adjustment to bring previously paid amounts in line with prevailing wages. Client also agrees to defend, indemnify, and
hold harmless Consultant from any alleged violations made by any governmental agency regulating prevailing wage activity for failing to pay prevailing
wages,including the payment of any fines or penalties.
5. Third Party Reliance.This Agreement and the Services provided are for Consultant and Client's sole benefit and exclusive use with no third party
beneficiaries intended. Reliance upon the Services and any work product is limited to Client, and is not intended for third parties other than those who
have executed Consultant's reliance agreement,subject to the prior approval of Consultant and Client.
6. LIMITATION OF LIABILITY. CLIENT AND CONSULTANT HAVE EVALUATED THE RISKS AND REWARDS ASSOCIATED WITH THIS
PROJECT, INCLUDING CONSULTANT'S FEE RELATIVE TO THE RISKS ASSUMED, AND AGREE TO ALLOCATE CERTAIN OF THE
ASSOCIATED RISKS. TO THE FULLEST EXTENT PERMITTED BY LAW, THE TOTAL AGGREGATE LIABILITY OF CONSULTANT (AND ITS
RELATED CORPORATIONS AND EMPLOYEES) TO CLIENT AND THIRD PARTIES GRANTED RELIANCE IS LIMITED TO THE GREATER OF
$50,000 OR CONSULTANT'S FEE, FOR ANY AND ALL INJURIES, DAMAGES, CLAIMS, LOSSES, OR EXPENSES (INCLUDING ATTORNEY
AND EXPERT FEES)ARISING OUT OF CONSULTANT'S SERVICES OR THIS AGREEMENT. PRIOR TO ACCEPTANCE OF THIS AGREEMENT
AND UPON WRITTEN REQUEST FROM CLIENT, CONSULTANT MAY NEGOTIATE A HIGHER LIMITATION FOR ADDITIONAL
CONSIDERATION IN THE FORM OF A SURCHARGE TO BE ADDED TO THE AMOUNT STATED IN THE COMPENSATION SECTION OF THE
PROPOSAL. THIS LIMITATION SHALL APPLY REGARDLESS OF AVAILABLE PROFESSIONAL LIABILITY INSURANCE COVERAGE,
CAUSE(S), OR THE THEORY OF LIABILITY, INCLUDING NEGLIGENCE, INDEMNITY,OR OTHER RECOVERY. THIS LIMITATION SHALL NOT
APPLY TO THE EXTENT THE DAMAGE IS PAID UNDER CONSULTANT'S COMMERCIAL GENERAL LIABILITY POLICY.
7. Indemnity/Statute of Limitations.Consultant and Client shall indemnify and hold harmless the other and their respective employees from and
against legal liability for claims, losses,damages, and expenses to the extent such claims, losses,damages, or expenses are legally determined to be
caused by their negligent acts,errors,or omissions.In the event such claims,losses,damages,or expenses are legally determined to be caused by the
joint or concurrent negligence of Consultant and Client, they shall be borne by each party in proportion to its own negligence under comparative fault
principles. Neither party shall have a duty to defend the other party,and no duty to defend is hereby created by this indemnity provision and such duty
is explicitly waived under this Agreement. Causes of action arising out of Consultant's Services or this Agreement regardless of cause(s)or the theory
of liability, including negligence, indemnity or other recovery shall be deemed to have accrued and the applicable statute of limitations shall commence
to run not later than the date of Consultant's substantial completion of Services on the project.
8. Warranty. Consultant will perform the Services in a manner consistent with that level of care and skill ordinarily exercised by members of the
profession currently practicing under similar conditions in the same locale. EXCEPT FOR THE STANDARD OF CARE PREVIOUSLY STATED,
CONSULTANT MAKES NO WARRANTIES OR GUARANTEES, EXPRESS OR IMPLIED, RELATING TO CONSULTANT'S SERVICES AND
CONSULTANT DISCLAIMS ANY IMPLIED WARRANTIES OR WARRANTIES IMPOSED BY LAW, INCLUDING WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
9. Insurance. Consultant represents that it now carries, and will continue to carry: (i)workers'compensation insurance in accordance with the laws of
the states having jurisdiction over Consultant's employees who are engaged in the Services, and employer's liability insurance ($1,000,000); (ii)
commercial general liability insurance($2,000,000 occ/$4,000,000 agg); (iii)automobile liability insurance($2,000,000 B.I. and P.D.combined single
limit); and (iv)professional liability insurance($1,000,000 claim/agg). Certificates of insurance will be provided upon request. Client and Consultant
shall waive subrogation against the other party on all general liability and property coverage.
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Vierracory
Reference Number:P13217071
10. CONSEQUENTIAL DAMAGES. NEITHER PARTY SHALL BE LIABLE TO THE OTHER FOR LOSS OF PROFITS OR REVENUE; LOSS OF
USE OR OPPORTUNITY; LOSS OF GOOD WILL; COST OF SUBSTITUTE FACILITIES, GOODS, OR SERVICES; COST OF CAPITAL; OR FOR
ANY SPECIAL,CONSEQUENTIAL,INDIRECT,PUNITIVE,OR EXEMPLARY DAMAGES.
11. Dispute Resolution. Client shall not be entitled to assert a Claim against Consultant based on any theory of professional negligence unless and
until Client has obtained the written opinion from a registered, independent,and reputable engineer, architect,or geologist that Consultant has violated
the standard of care applicable to Consultant's performance of the Services. Client shall provide this opinion to Consultant and the parties shall
endeavor to resolve the dispute within 30 days, after which Client may pursue its remedies at law.This Agreement shall be governed by and construed
according to Kansas law.
12. Subsurface Explorations.Subsurface conditions throughout the site may vary from those depicted on logs of discrete borings,test pits, or other
exploratory services. Client understands Consultant's layout of boring and test locations is approximate and that Consultant may deviate a reasonable
distance from those locations. Consultant will take reasonable precautions to reduce damage to the site when performing Services; however, Client
accepts that invasive services such as drilling or sampling may damage or alter the site. Site restoration is not provided unless specifically included in
the Services.
13. Testing and Observations.Client understands that testing and observation are discrete sampling procedures, and that such procedures indicate
conditions only at the depths,locations, and times the procedures were performed.Consultant will provide test results and opinions based on tests and
field observations only for the work tested. Client understands that testing and observation are not continuous or exhaustive, and are conducted to
reduce-not eliminate-project risk.Client shall cause all tests and inspections of the site,materials,and Services performed by Consultant to be timely
and properly scheduled in order for the Services to be performed in accordance with the plans, specifications, contract documents, and Consultant's
recommendations. No claims for loss or damage or injury shall be brought against Consultant by Client or any third party unless all tests and
inspections have been so performed and Consultant's recommendations have been followed. Unless otherwise stated in the Proposal,Client assumes
sole responsibility for determining whether the quantity and the nature of Services ordered by Client is adequate and sufficient for Client's intended
purpose. Client is responsible (even if delegated to contractor) for requesting services, and notifying and scheduling Consultant so Consultant can
perform these Services. Consultant is not responsible for damages caused by Services not performed due to a failure to request or schedule
Consultant's Services. Consultant shall not be responsible for the quality and completeness of Client's contractor's work or their adherence to the
project documents, and Consultant's performance of testing and observation services shall not relieve Client's contractor in any way from its
responsibility for defects discovered in its work, or create a warranty or guarantee.Consultant will not supervise or direct the work performed by Client's
contractor or its subcontractors and is not responsible for their means and methods. The extension of unit prices with quantities to establish a total
estimated cost does not guarantee a maximum cost to complete the Services.The quantities,when given,are estimates based on contract documents
and schedules made available at the time of the Proposal. Since schedule, performance, production, and charges are directed and/or controlled by
others,any quantity extensions must be considered as estimated and not a guarantee of maximum cost.
14. Sample Disposition, Affected Materials, and Indemnity. Samples are consumed in testing or disposed of upon completion of the testing
procedures(unless stated otherwise in the Services). Client shall furnish or cause to be furnished to Consultant all documents and information known
or available to Client that relate to the identity, location, quantity, nature, or characteristic of any hazardous waste,toxic, radioactive, or contaminated
materials("Affected Materials")at or near the site, and shall immediately transmit new, updated, or revised information as it becomes available.Client
agrees that Consultant is not responsible for the disposition of Affected Materials unless specifically provided in the Services, and that Client is
responsible for directing such disposition. In no event shall Consultant be required to sign a hazardous waste manifest or take title to any Affected
Materials. Client shall have the obligation to make all spill or release notifications to appropriate governmental agencies. The Client agrees that
Consultant neither created nor contributed to the creation or existence of any Affected Materials conditions at the site and Consultant shall not be responsible
for any claims, losses, or damages allegedly arising out of Consultant's performance of Services hereunder, or for any claims against Consultant as a
generator,disposer,or arranger of Affected Materials under federal,state,or local law or ordinance.
15. Ownership of Documents. Work product, such as reports, logs, data, notes, or calculations, prepared by Consultant shall remain Consultant's
property. Proprietary concepts, systems, and ideas developed during performance of the Services shall remain the sole property of Consultant. Files
shall be maintained in general accordance with Consultant's document retention policies and practices.
16. Utilities. Unless otherwise stated in the Proposal, Client shall provide the location and/or arrange for the marking of private utilities and subterranean
structures. Consultant shall take reasonable precautions to avoid damage or injury to subterranean structures or utilities. Consultant shall not be
responsible for damage to subterranean structures or utilities that are not called to Consultant's attention,are not correctly marked,including by a utility
locate service,or are incorrectly shown on the plans furnished to Consultant.
17. Site Access and Safety. Client shall secure all necessary site related approvals, permits, licenses, and consents necessary to commence and
complete the Services and will execute any necessary site access agreement. Consultant will be responsible for supervision and site safety measures
for its own employees, but shall not be responsible for the supervision or health and safety precautions for any other parties, including Client, Client's
contractors, subcontractors, or other parties present at the site. In addition, Consultant retains the right to stop work without penalty at any time
Consultant believes it is in the best interests of Consultant's employees or subcontractors to do so in order to reduce the risk of exposure to the
coronavirus. Client agrees it will respond quickly to all requests for information made by Consultant related to Consultant's pre-task planning and risk
assessment processes. Client acknowledges its responsibility for notifying Consultant of any circumstances that present a risk of exposure to the
coronavirus or individuals who have tested positive for COVID-19 or are self-quarantining due to exhibiting symptoms associated with the coronavirus.
Consultant: Terracon Consultants, Inc. Client: City of Waterloo IA
By: 0;.,- 6e��Date: 7/12/2021 By: Q �„ H"4 Date: July 19,2021
Name/Title: Dave C. Cleary, REM /Environmental Name/Title:
Quentin Hart, Mayor
Department Manager
Address: 3105 Capital Way, Ste 5 Address: 715 Mulberry St
Cedar Falls, IA 50613-7030 Waterloo, IA 50703-5714
Phone: (319)277-4016 Fax: (319)277-4320 Phone: (319)291-4312 Fax:
Email: Dave.Cleary@terracon.com Email: wayne.castle@waterloo-ia.org
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