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HomeMy WebLinkAboutAll Star Environmental____A( � n fl 0- .....1--CA,2__.Z 3-4-- 1 ra) 4a7m idj 0 r '`� ? ea 0 ?ell a/ 1( w rLi‘e\-- 2 S (AI si-3 0 jr. s 1 a CITY CLERK'S iii: I!".17 AUG3 2021NMw ;0 _37 t Aar isuripc, Aortii upaco Account Detail: From: RIM - 121497 Reference: Bruce D Pregler DUPACO COMMUNITY CREDIT UNION www.dupaco.com Pay to the order of: City Hall of Waterloo Iowa Pay: Four Hundred Seventy -Five Dollars And Zero Cents City Hall of Waterloo Iowa Non Negotiable 1 1 1250 90 $0.00 Check No: 1048384 45-7458/2739 08/02/2021 Amount: $475.00 $o.00 $o.00 NON-NEGOTIABLE Dupaco DUPACO Reference: Bruce D Pregler Pay to the order of: City Hall of Waterloo Iowa Pay: Four Hundred Seventy -Five Dollars And Zero Cents City Hall of Waterloo Iowa $o.00 $3.00 TRANSACTION Cashiers Check 45-7458/2739 Amount: $478.00 902 DOCUMENT 0 N dupaco.com Check No: 1048384 08/02/2021 $475.00 V O I A F T E R 9 0 D AYS THIS DOCUMENT HAS AN ARTIFICIAL WATERMARK PRINTED ON THE BACK; ABSENCE OF THIS FEATURE WILL INDICATE A COPY. L 200000 2 L1" 11' L048 3E1Lon 2 7 39 74 58 L�: CITY OF WATERLOO, IOWA ASBESTOS ABATEMENT SERVICES Request for Bid July 2021 RFB Asbestos Abatement SERVICES Contract No. AB-2021-08-5P 200 Merriman Street, 1027 Sycamore Street, 325 W 13t" Street, 321 W 6t" Street, and 742 Grant Avenue City of Waterloo, Iowa Prepared by the City of Waterloo Planning and Zoning Department be considered in evaluating the proposals. Any exceptions should be noted on the Signature Page Companies are cautioned that exceptions taken to this RFB may cause their proposal to be rejected No additional exceptions shall be allowed after submittal of a proposal. 2.5 Incomplete Information - Failure to complete or provide any of the information requested in this RFB, and/or additional information as indicated, may result in disqualification by reason of 'non responsiveness" SECTION III SPECIAL TERMS AND CONDITIONS 3.0 Term of Contract 3.0.1 The initial term of the Contract shall be for approximately two (2) months beginning August 16 2021, to October 31, 2021. 3.0.2 The City and the Contractor may renew the original Contract for one (1) week time periods by mutual agreement. Two (2) week's notice must be given to renew the Contract for additional increments. 3.0.3 A Contract, approved by the City Council and signed by the Mayor, shall become the document that authorizes the Contract to begin, assuming the insurance requirements have been met. Each section contained herein, any addenda and the response (Proposal) from the successful bidder, and all exhibits to the RFB shall also be incorporated by reference into the resulting Contract. 3.0.4 No price escalation will be allowed dunng the initial term of the Contract. If it is mutually decided to renew beyond the initial period and the Contractor requests a price increase the Contractor shall provide documentation on the requested increase. The City reserves the right to accept or reject price increases, to negotiate more favorable terms, or to terminate (or allow to expire) without cost, the future performance of the Contract. 3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract, including any renewal extensions thereof, unless amended by written agreement. 3.1 Agreement Forms 3.1.1 After award, the Proposer will be required to enter into a written contract with the City that is substantially in the form attached hereto as Exhibit "C". 3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant, agreement or obligation set forth in the Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period) then City may declare that Contractor is in default under the Contract. 3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or in part, upon the mutual written agreement of the parties. City may also choose to terminate the Contract at any time by delivering to Contractor 10-days' advance written notice of intent to terminate. RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: No. AB-2021-08-5P 200 Merriman Street, 1027 Sycamore Street, 325 W 13th Street, 321 W 6th Street, and 742 Grant Avenue Page 4 of 10 SECTION IV SERVICE REQUIREMENTS 4.0 Background The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services for: 200 Merriman Street, 1027 Sycamore Street, 325 W 13th Street, 321 W 6tn Street, and 742 Grant Avenue. 4.1 Scope of Work The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos containing material (ACM). Proposer shall be responsible to familiarize itself with the specifications included in this RFB and to make a personal examination of the job site(s) and the physical conditions that may affect its bidding and performance under the Contract. The services to be performed under this Contract shall consist of the following: 4.1.1 All services must be performed in accordance with all applicable codes and ordinances of the City of Waterloo, Iowa accepted professional standards and best practices, as well as all applicable Federal and State regulations, including but not limited to asbestos Statutes and Rules (published by the Iowa Division of Labor) 40 CFR Part 61 National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as applicable State regulations of the Iowa Department of Natural Resources. The Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of Labor, and all personnel who perform work on the Project shall hold and maintain an Iowa asbestos license issued by the Iowa Division of Labor. 4.1.2 Remove ACM as identified in the asbestos surveys included as Exhibit "B". 4.1.3 Document amounts of ACM removed from each structure. 4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of landfill tickets and provide copies to the project manager. 4.1.5 At the request of the City given with reasonable advance notice, attend meetings of the City relative to the work set forth in this Agreement. 4.1.6 Provide other services as requested by the City as maybe necessary to implement the asbestos abatement project. 4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not covered in this specification and to any omission of this specification. Any omission or question of interpretation of the specification that affects the performance or integrity of the service being offered shall be addressed in writing and submitted with the Proposal. 4.3 Due to project requirements, the contractor that conducted asbestos surveys is not eligible to perform asbestos abatement on the same properties, and therefore is not eligible to bid on this RFB. 4.4 The Contractor shall complete the Project in an expeditious manner and shall commence work within ten (10) days after being notified by the City with a Notice to Proceed on any given property or properties. All work shall be completed and necessary reports and RFB FOR ASBESTOS ABA 1'EMENT SERVICES: Contract: No. AB-2021-08-5P 200 Merriman Street, 1027 Sycamore Street, 325 W 13th Street, 321 W 6'h Street, and 742 Grant Avenue Page 6 of 10 documentation provided within the Contract Term. If Contractor is prevented from timely completing the work because of circumstances beyond the Contractor's reasonable control as determined by the City, the time for completion of the work will be tolled for a period of time equivalent to the stoppage resulting from such circumstances. The Contractor does hereby expressly acknowledge and agree that time is of the essence of this Contract, and, thus, failure by the Contractor to timely render and perform services hereunder shall constitute a material breach of the Contract SECTION VII GENERAL TERMS AND CONDITIONS LANGUAGE, WORDS USED INTERCHANGEABLY The word CITY refers to the CITY OF WATERLOO, IOWA throughout these Instructions and Terms and Conditions. Similarly, PROPOSER refers to the person or company submitting an offer to sell its goods or services to the CITY and CONTRACTOR refers to the successful bidder 2. PROPOSER QUALIFICATIONS - No Proposal shall be accepted from, and no Contract will be awarded to, any person firm or corporation that is in arrears to the City upon debt or Contract, that is a defaulter as surety or otherwise upon any obligation to the City, or that is deemed irresponsible or unreliable by the City. If requested, Proposers shall be required to submit satisfactory evidence that they have a practical knowledge of the particular supply/service proposal and that they have the necessary financial resources to provide the proposed supply/service as described in this Request for Proposal. 3. SPECIFICATION DEVIATIONS BY THE PROPOSER/ OFFEROR - Any deviation from this specification MUST be noted in detail, and submitted in writing in the Proposal. Completed specifications should be attached for any substitutions offered or when amplifications are desirable or necessary. The absence of the specification deviation statement and accompanying specifications will hold the Proposer strictly accountable to the specifications as written herein. Failure to submit this document of specification deviation, if applicable, shall be grounds for rejection of the item when offered for delivery. If specifications or descriptive papers are submitted with Proposals, the Proposer's name should be clearly shown on each document. 4. COLLUSIVE PROPOSAL - The Proposer certifies that the proposal submitted by said Proposer is done so without any previous understanding, agreement or connection with any person, firm, or corporation making a proposal for the same Contract without prior knowledge of competitive paces and it is, in all respects, fair, without outside control, collusion, fraud or otherwise illegal action. 5. SPECIFICATION CHANGES, ADDITIONS AND DELETIONS - All changes in Proposal documents shall be through written addendum Verbal information obtained otherwise will NOT be considered in awarding of Proposals. 6. PROPOSAL CHANGES - Proposals, amendments thereto, or withdrawal requests received after the time advertised for Proposal opening, will be void regardless of when they were mailed 7. HOLD HARMLESS AGREEMENT - The Contractor agrees to protect, defend, indemnify and hold harmless the City of Waterloo its officers and employees, their agencies and agents, from any and all claims and damages of every kind and nature made rendered or incurred by or in behalf of every person or corporation whatsoever, including the parties hereto and their employees that may arise, occur, or grow out of any acts actions, work or other activity done by the Contractor, its employees, subcontractors or any independent contractors working under the direction of either the Contractor or subcontractor in the performance of this Contract. 8. PROPOSAL REJECTION OR PARTIAL ACCEP- TANCE - The City reserves the right to reject any or all Proposals. The City further reserves the right to waive technicalities and formalities in Proposals, as well as to accept in whole or in part such Proposals where it is deemed advisable in protection of the best interests of the City 9. PROPOSAL CURRENCY/LANGUAGE - All proposal pnces shall be shown in US Dollars ($). All prices must remain firm for the duration of the Contract regardless of the exchange rate All proposal responses must be submitted in English. 10. PAYMENTS - Payments will be made for all goods/services delivered, inspected and accepted within 45 days and on receipt of an original invoice and all necessary supporting documentation. 11. MODIFICATION, ADDENDA & INTERPRETATIONS Any apparent inconsistencies, or any matter requi ing explanation or interpretation, must be inquired 'nto by the Proposer in writing at least 72 hours (excluding weekends and holidays) prior to the time set for the Proposal opening Any and all such interpretations or modifications will be in the form of written addenda. All addenda shall become part of the Contract documents and shall be acknowledged and dated on the signature page. 12. LAWS AND REGULATIONS - All applicable State of Iowa and federal laws, ordinances, licenses and regulations of a governmental body having junsdiction RFB FOR ASBESTOS ABATEMENT SERVICES: Contract No. AB-2021-08-5P 200 Merriman Street, 1027 Sycamore Street, 325 W 1381Street, 321 W 6th Street, and 742 Grant Avenue Page 7 of 10 EXHIBIT "A" SIGNATURE PAGE The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the condition under which the work described herein must be performed, hereby proposes that they will fulfill the obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth; and that they will furnish all required services and pay all incidental costs in strict conformity with these documents for the stated process as payment in full. 200 Merriman Street, 1027 Sycamore Street, 325 W 13th Street, 321 W 6th Street, and 742 Grant Avenue Total in written form: 9, 4/90 "' The correct summation of the actual bid tabulation figures will supersede the listed total. 1\ S\t r &MirAddress: .l ,� , . U f'iftvtnTit � � Submitting Firm: City: ��,) k)U. c: cif State: ©CU a Zip: 5tco 1 �. Authorized Representative (print) ce, Pregtar Authorized Representative Signature Date: ?/3 /0tOtf Phone: ¶ikv?y t i - )-3(1 Email. ?r(owl Fax: EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document provided by the Bidder. Please be as specific as possible. Please check one: Our company has no exceptions/deviations. Our company does have exceptions/deviations which are listed on an attached document. GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price. FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract. ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized representative herby acknowledges receipt of the following addenda: Addenda Number Date e;1 Addenda Number Date We choose not to bid at this time but would like to be considered for future requests for bid RFB FOR ASBESTOS ABATEMENT SERVICES- Contract: No. AB-2021-08-5P 200 Memman Street, 1027 Sycamore Street, 325 W 13th Street, 321 W 6th Street, and 742 Grant Avenue Page 9 of 10 12. Anti -Discrimination. During the performance of this Contract, Contractor, for itself, its assignees and successors in interest, agrees to comply with the anti -discrimination laws of the State of Iowa, as contained in Sections 19B, 551.4 of the Code of Iowa, which are herein incorporated by reference and made a part of this Contract. 13. Severability. In the event any provision of this Contract, together with the Contract Documents, is held invalid, illegal, or unenforceable, whether in whole or in part, the remaining provisions of this Contract shall not be affected thereby and shall continue in full force and effect. If, for any reason, a court finds that any provision of this Contract is invalid, illegal, or unenforceable as written, but that by limiting such provision it would become valid, legal, and enforceable, then such provision shall be deemed to be written and shall be construed and enforced as so limited. 14. General Terms. This Contract, together with the Contract Documents, constitutes the entire agreement between the parties pertaining to the subject matter hereof. This Contract may not be modified or amended except pursuant to the mutual written agreement of the parties. This Contract is binding on the parties and the heirs, personal representatives, successor and assigns of each. Time is of the essence in the performance of the terms hereof. IN WITNESS WHEREOF, the parties have executed this Contract for Asbestos Abatement Services as of the date first set forth above. CITY OF WATERLOO, IOWA By: Quentin Hart, Mayor Authori CONTRACTOR Attest: Kelly Felchle, City Clerk 4 ed Re . , sentative 3. Approval; Timing of Work. Contractor shall not begin work until after the Contract has been approved by the City Council and a completely executed copy has been returned to Contractor with Notice to Proceed. The work shall commence within ten (10) days after the City has issued a Notice to Proceed with respect to any particular property or set of properties, and all work shall be completed and delivered within the term of the Contract. 4. Performance Bond. Not required for this Contract. 4.1 Payment Bond. Not required for this Contract. 5. Reporting; Records. Contractor shall exercise best efforts to maintain communication with City personnel whose involvement in the project is necessary or advisable for successful and timely completion of the work of the project. Communications between the parties shall be verbal or in writing, as requested by the parties or as dictated by the subject matter to be addressed. Contractor shall maintain all project records for a minimum period of three (3) years after the date of final payment for services rendered under this Contract. During the term of this Contract and for the ensuing record -retention period, Contractor shall make any or all project records available upon reasonable request, and in any event within two (2) business days of request, to City, and any other agency of state or federal government. For purposes of this section, "records" means any and all books, documents papers and records of any type or nature that are directly pertinent to this Contract. Contractor agrees to furnish, upon termination of this Contract and upon demand by the City, copies of all basic notes and sketches charts, computations, and any other data prepared or obtained by the Contractor pursuant to this Contract without cost and without restrictions or limitation as to the use relative to specific projects covered under this Contract In such event, the Contractor shall not be liable for the City's use of such documents on other projects. 6. Re -inspection Costs The contractor that performed the asbestos surveys for the properties (Exhibit "B' to the RFB) will inspect the properties for proper removal of ACM. If the abatement Contractor fails to remove all ACM that requires any re -inspection by the survey contractor, the abatement Contractor shall be responsible to pay (directly to the survey contractor) any and all fees associated with said. re -inspection. 7. Indemnity. Except as to any negligence of City, its officials officers, employees or agents, in the performance of any duty under this Contract, and to the extent not covered by insurance maintained by Contractor, Contractor agrees to defend and indemnify City, its officials, officers, employees and agents, and to hold same harmless from and against any and all claims, demands, causes of action, losses, costs, or liabilities whatsoever, including but limited to reasonable attorneys' fees and expenses, arising from or in connection with the acts or omissions of Contractor in providing the services contemplated by this Contract. 8. Default; Termination for Cause. In the event that Contractor defaults in the performance or observance of any covenant agreement or obligation set forth in this Contract, and if such default remains uncured for a period of seven (7) days after notice thereof shall have been given by City to Contractor (or for a period of fourteen (14) days after such notice if such default is curable but requires acts to be done or conditions to be remedied which, by their nature, cannot be. done or remedied within such 14-day period and thereafter Contractor fails to diligently and continuously prosecute the same to completion within such 14-day period), then City may declare 2