HomeMy WebLinkAboutApproved Documents - 8/30/2021 City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ me $5,000.00 plus est. shipping costs of $ to pay for or purchase
grass seed for golf courses
This purchase or expenditure is being made because:
to seed and over seed at the golf courses to maintain turf quality expected by golfers.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
The grass seed needs to match exactly to the grass that is already growing,
especially on the greens.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-41251537 Horticulture
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7,652.00
and the current available balance is $ 7,652.00
Respectfully submitted,
Paul Huting 08/11/2021e weaeY 8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,395.26 plus est. shipping costs of $ to pay for or purchase
One GreensGroomer tow behind electric lift brush with premium black bristles.
This purchase or expenditure is being made because:
This unit is needed to drag top dressing sand into the golf course greens after the aerification
process.
Vendor selected for this purchase: Superior Tech Products
F■ Bids or written quotes were taken on this purchase, as follows:
Superior Tech Products, Alexandria MN $4,395.26
GreensGroomer Corporation, Indianapolis IN $4,780.28
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
420-37-4120-2113
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00
and the current available balance is $ 9,188.96
Respectfully submitted,
Paul Huting 08/17/2021 e WvA8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 59,00.00 plus est. shipping costs of $ to pay for or purchase
Website and CMS Annual technical support, software and hosting.
This purchase or expenditure is being made because:
This is for the annual hosting and support of the city website.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Revize is our website vendor/designer.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8220-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 42,000.00
and the current available balance is $ 30,837.05
Respectfully submitted,
Chris Youngblut 8/18/2021 e wv'6e 8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 27,995.00 plus est. shipping costs of $ 0 to pay for or purchase
Greykey software renewal for cellular telephone data retrieval system used for criminal
investigations.
This purchase or expenditure is being made because:
This is an annual software and support renewal for the cellular telephone extraction system.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
This renewal is proprietary to the system that is owned by the police department.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EI Bonds ❑- Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1160-1512 TRI F
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00
and the current available balance is $ 45,820.11
Respectfully submitted,
Dave Mohlis, Police Captain 08/12/21 8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 9,369.26 plus est. shipping costs of $ 500.00 to pay for or purchase
Rotational unit for thickener feed pump.
This purchase or expenditure is being made because:
Rotational unit needs replaced
Vendor selected for this purchase: Vessco
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Vessco is sole provider
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200-1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is $ 355,137.53
Respectfully submitted,
Brad Manahl 08"612' ����W.J.. 8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 4,463.00 plus est. shipping costs of $ 0 to pay for or purchase
repair for 50hp GE vertical pump motor at WCF&N lift station.
This purchase or expenditure is being made because:
The motor on the pump is obsolete.
Vendor selected for this purchase: Janda Motor Services
Bids or written quotes were taken on this purchase, as follows:
❑■ Bids or quotes were not taken on this purchase because:
Janda is sole provider of this service.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax F■ Sewer ❑ Sanitation
EI Bonds El Federal/other grants El Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200 1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 400,000
and the current available balance is $ 373,678.79
Respectfully submitted,
Brian Bowman 08"0'2021 � e Weiner 8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 14,100.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Three (3) computers for the Sanitary Sewer TV vans, one per van.
This purchase or expenditure is being made because:
old computers in TV vans need to be replaced.
Vendor selected for this purchase: Municipal Pipe Tool
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Municipal Pipe Tool is sole provider for this item.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200 2106
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 15,000.00
and the current available balance is $ 15,000.00
Respectfully submitted,
Brian Bowman 08"9'202' NJ4 8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 9,672.00 plus est. shipping costs of $ 0.00 to pay for or purchase
repair for 125hp vertical pump motor at the Quincy lift station.
This purchase or expenditure is being made because:
Motor on the pump is obsolete.
Vendor selected for this purchase: Janda Motor Services
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
Janda is sole provider of this service.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
EI General Fund EI Road Use Tax FE-1 Sewer F—] Sanitation
EI Bonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200 1571
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 400,000.00
and the current available balance is $ 365,006.79
Respectfully submitted,
Brian Bowman 08/19/21 e We Pyr 8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 6,377.17 plus est. shipping costs of $ to pay for or purchase
1 - 40 Ft. Valmont Street Light Pole with LED fixture; 1 - Path Light Pole with LED
fixture
This purchase or expenditure is being made because:
Replace damaged poles and fixtures due to an accident at the corner of Hwy 63
and Louise St.
Vendor selected for this purchase: Crescent Electric
F■ Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Waterloo, IA $6,377.17
Van Meter Waterloo, IA $6,238.15 S/H $200.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-17-7105 2129
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 16,377.17
and the current available balance is $ 6,377.17
Respectfully submitted,
Sandie Greco 8/11/2021 N.k4'wear 8/30/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Byrne Justice Assistance Grant FY2021
City Contract No. 18-JAG-348071 To be assigned by the Finance Dept.
Project Manager Chief Fitzgerald Project No. 11TRI
Project Budget Total $ 188,000.00 Subproject No. TF21
1. How will this project be funded?
A. Federal Grant Yes 0 No 0 CFDA# 16.738 % Paid by federal grant 50.00%
Grant Name Grant Agreement Number 18-JAG-348071
B. State Grant Yes = No 0 % Paid by state grant
Grant Name Grant Agreement Number
C. City Match Source of Funding Property Taxes % Paid by City
D. Other Entities Yes = No 0 % Paid by other entity 50.00%
Name
Done None
2. Attach copies of any grant agreements that will fund the project (REQUIRED) FX ❑
Yes No
3. Does the project include the purchase of right of way or other real property? E-1 FX
If yes, will real property purchases be reimbursable under the grant? E-1 FX
If yes, have you attached authorization to purchase real property to this document? F-1 ❑X
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees ❑ FR
B. Publication, or printing costs ❑ FR
C. Others, list ❑ FR
5. Does this project cover any regular full-time salaries or benefits? FX ❑
If yes, employee/position to be covered. Lt. Feaker, Inv. Del Valle &J.
6. Include a brief description of the project in the space below: (REQUIRED)
The grant funds the salary of(3)Tri County Drug Task Force members:
WPD: Feaker, Del Valle, J. Zubak
CFPD, BHCSO & BHCA
Page 2 must be attached and signed.
K:\shared good ies\forms\Waterloo.29648.1.Byrne_Justice_Assistance_Grant_FY22_Project_Budg et.xlsx\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
Project Name (from page one) Byrne Justice Assistance Grant FY2021
Department No. project will be budgeted under 11 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 01011 1150 Project No. 11TRI
01011 1160 Subproject No. TF22
(Each column should only include amounts by fund)
Fund: 1150 Fund: 1160 Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $ -
3112 Local Option Sales Tax -
3350 Federal Grant -
3357 Shared Program -County -
3358 Shared Program -City -
3360 Shared Program -State -
3361 State Grant -
3365 State RISE Grant -
3368 EPA Grant -
3377 EDA Grant -
3720 Donations- Restricted -
3750 Sale of Bonds -
3349 Byrne Grant-Tri Co 93,999.00 94,001.00 188,000.00
TOTALS $ 93,999.00 $ 94,001.00 $ - $ - $ 188,000.00
EXPENDITURES:
2103 Engineering &Consulting $ -
2125 Traffic Control Equipment -
2140 Land Acquisition -
2144 Land Improvements -
2146 Demolitions -
2151 Building Construction
2156 Bikeway Construction -
2162 Storm Sewers -
2163 Sanitary Sewers -
2164 Sidewalks -
2165 Streets & Roadways -
2199 Non-participating Misc -
1111 Salaries- Regular 93,999.00 93,999.00
1302 Outside Agencies 94,001.00 94,001.00
TOTALS $ 93,999.00 $ 94,001.00 $ - $ - $ 188,000.00
Captain Dave Mohlis 8/10/2021WiA�r 8/30/2021
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.29648.1.Byrne_Justice_Assistance_Grant FY22_Project_Budget.xlsx\Page 2(Constr Proj) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name Police Grant-National Crime Statistics Exchange Award- UCR Technical Specification Subaward
City Contract No. To be assigned by the Finance Dept.
Project Manager Capt. Dave Mohlis Project No. 11 GRT
Project Budget Total $ 500.00 Subproject No. UCR
1. How will this project be funded?
A. Federal Grant Yes 0 No CFDA# % Paid by federal grant
Grant Name Grant Agreement Number
B. State Grant Yes 0 No % Paid by state grant
Grant Name Pass through IA Dept of Public Safety Grant Agreement Number 2019-FU-CX-KO14
C. City Match Source of Funding % Paid by City
D. Other Entities Yes = No % Paid by other entity
Name
Done None
2. Attach copies of any grant agreements that will fund the project (REQUIRED) FX ❑
Yes No
3. Does the project include the purchase of right of way or other real property? E-1 FX
If yes, will real property purchases be reimbursable under the grant? E-1 ❑
If yes, have you attached authorization to purchase real property to this document? E-1 ❑
4. Will this project include any non-participating expenses, such as:
A. Stormwater permit fees ❑ FX
B. Publication, or printing costs ❑ FX
C. Others, list ❑ FX
5. Does this project cover any regular full-time salaries or benefits? ❑ F
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Grant will assist in updating UCR records reporting system for the Police Department.
Page 2 must be attached and signed.
K:\shared good ies\forms\Waterloo.29789.1.UCR-Reporting_Dept_of_Justice_Grant_Project_Budget—Wo rksheet.xls\Page 1 All Projects (Mar
2010)
PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION
PAGE TWO
City Clerk Use Only
Finance Committee
Approval Date 8/30/2021
Project Name (from page one) Police Grant-Federal- National Crime Statistics Exchange- UCR Technical Specification Subav
Department No. project will be budgeted under 11 To be assigned by the Finance Dept.
Activity No. project will be budgeted under 01011 1150 Project No. 11 GRT
Subproject No. UCR
(Each column should only include amounts by fund)
Fund: 1150 Fund: Fund: Fund:
Total
REVENUES:
3000 Cash on Hand $ -
3350 Federal Grant -
3352 Federal HUD Grant -
3354 Shared Program - Local -
3357 Shared Program - County -
3358 Shared Program - City -
3360 Shared Program - State -
3361 State Grant -
3720 Donations- Restricted -
3750 Sale of Bonds -
3373 Federal Pass-Thru From log 500.00 500.00
TOTALS $ 500.00 $ - $ - $ - $ 500.00
EXPENDITURES:
1111 Salaries - Regular $ -
1112 Salaries - Part Time -
1315 Education &Training -
1345 Travel - Official City -
1346 Travel - Prof Training -
1390 Contractual Services -
1520 Computer Software 500.00 500.00
TOTALS $ 500.00 $ - $ - $ - $ 500.00
Capt. Dave Mohlis 8/11/2021 W.Jhr `° 8/30/2021
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Waterloo.29789.1.UCR-Reporting_Dept_of_Justice_Grant_Project_Budget_Worksheet.xls\Page 2(Donat or NON-
constr) (Mar 2010)