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Council Packet - 9/7/2021
FINANCE COMMITTEE September 7, 2021 5:10 PM Harold E. Getty Council Chambers Members Chairperson Sharon Juon Vice Chairperson Patrick Morrissey Margaret Klein Roll Call: Approval of Agenda Approval of Minutes Minutes of August 30, 2021, as proposed. TRAVEL REQUESTS 1. Paul Hitting, Leisure Services Director Class/Meeting: Iowa Park and Recreation Association Fall Workshop Destination:Burlington, IA Dates: October 4-6, 2021 Amount not to exceed: $425.00 2. Officers Scarbrough, Northup and Thomas Class/Meeting:Basic SWAT School Destination: Cedar Rapids, IA Dates: September 27- October 1, 2021 Amount not to exceed: $475.00 3. Sgt. Girsch and Officers Northup, J. Ehlers and A. Ehlers Class/Meeting:Midwest Gang Investigators Association Conference Destination:Dubuque, IA Dates: September 19-22, 2021 Amount not to exceed: $2,320.00 4. Lieutenants McClelland, Fangman and Bose Class/Meeting: Enhanced Force Investigation Dates: September 14-16, 2021 Amount not to exceed: $185.00 5. Forrest Graves, Brad Manahl, John Hyman, Jesse Gaherty and Andy Bedard(Sewer Department) Class/Meeting:Water Environment Federation Technical Education and Conference Destination: Chicago, IL Dates: October 18 -20, 2021 Amount not to exceed: $2,229.50 Page 1 of 53 PRE-AUTHORIZATION TO EXPEND OVER $2.500.00 6. Leisure Services Amount and Estimated S/H: $2,657.50 Expenditure: Flag football shirts for participants. 7. Leisure Services Amount and Estimated S/H:NTE $ 23,000.00 Expenditure: Replacement of Young Arena Ice System compressor#1 motor, starter, bridge CPU electrical components. 8. MIS Department Amount and Estimated S/H: $2,600.00 Expenditure: Technical support package block of 20 hours for geograhic information system(GIS)related incidents. BUDGET LINE ITEMS TO BE AMENDED 9. Approve the project budget for the Highway Safety Grant, funded with federal funds passed through the State of Iowa of$3,000 to be used for traffic safety enforcement activities, as submitted by the Police Department. 10. Approve the project budget for funds received from the Otto Schoitz Foundation in the amount of$5,000, to be used for the University of Iowa projects, as submitted by the Finance Department. 11. Approve the carryover project budget amendment for the Community Development Block Grant CARES funds of$522,046, as submitted by the Community Development Department. 12. Approve the project budget to provide professional services for the implementation of the FY 2022 Riverfront Renaissance Plan with Vandewalle and Associates in the amount of $72,000, as submitted by the Planning and Zoning Department. 13. Approve the project budget for the FY 2022 4th Street Bridge and Dam Lighting Project, Contract No. 1054, with a cost of$44,900, funded with donations, as submitted by the Engineering Department. OTHER COMMITTEE BUSINESS 14. Refund request in the amount of$50.24 for garbage collection fees billed in error for wrong size garbage cart, for property located at 123 Dearborn Avenue. BILLS PAYMENT 15. September 7, 2021 Page 2 of 53 ADJOURNMENT Kelley Felchle City Clerk Page 3 of 53 CITY OF WATERLOO Council Communication Minutes of August 30, 2021, as proposed. City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 8/23/2021 - 3:33 PM ATTACHMENTS: Description Type ❑ Minutes of August 30, 2021 Backup Material Page 4 of 53 CITY OF WATERLOO Council Communication Paul fluting, Leisure Services Director City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 8/25/2021 - 3:40 PM Finance Weidner, Michelle Approved 8/25/2021 - 4:41 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 4:50 PM ATTACHMENTS: Description Type ❑ Tr Req Huting IPRA Workshop Fall 2021 Backup Material ❑ Huting IP RA Workshop Agenda Backup Material Page 5 of 53 I FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-37-4100 1346 TRAVEL REQUEST FY 2022 BUDGETED 3,500.00 CITY OF WATERLOO EXPENDED YTD 0.00 THI5 REQUEST 425.00 LEFT AFTER THI5 REQUEST 3,075.00 DATE 8/25/21 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Paul Huting, Leisure Services Director 08/25/2021 NAME OF CLASS/ MEETING: DESTINATION: Burlington IA Iowa Park & Recreation Association Fall Workshop DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 10/04/2021 10/06/2021 October 4-6, 2021 PURPOSE OF TRAVEL/TRAINING: To attend the Iowa Park and Recreation Association Fall Workshop. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: x COST $ YES NO METHOD OF TRAVEL: x CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 010-37-41001346 250.00 LODGING TAXI x GRANT REIMBURSABLE MEALS PARKING YES NO 175.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 425.00 TOTAL: $ 425.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Paul Huting DEPARTMENT HEAD MAYOR 08/17/2021 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Page 6 of 53 w } ui, � to v V) to z 0 � •.a •� ca ra ,,, ;�a iiY _ ,; ® ¢' In tin uV, o o to c ° � � t►v .� a � o' � v- m �, to * � ca rr7 rn � � G3 r � � co w U3 o cv M 00 17 , 07 � p ick ti tQ SU e' m v , m CLCL C7 TPV ro � m (D �. :b. tlJ C' O 6mv, W w � to 1a N ry y to `C to � 0 -n —I 1-� a to ro '0 I-'m a m a w k o s cn a �. c c w tin Vy In _ C) tq � ::Jr PO wR 'b vii a � to ?? a ^! ro ° CL .� m M m w, �. tQ W ® v is . ro 1a O � w ' `�. t) c� p v � y °ororL m � � ti� tn lcbnfD ' 'ya 0 77 Ch E� m � �1 � � m EL rrl C) O CL ro O us w cp' vi _ v cr m 7 C C o n n o a o1--hr D c o a to c C ci 'aa., a cn ,gym ' s v rr E' -t kA 0 "a -n ttt w t-+ ru o a ro ro o p m c7 e 0� t 0 oa t w D � .. to ' to n > = i " o o ID ver W 0 (m a+ ut vi ; a, �° E 3 Z m m tb n troll r a W cro cr C k (p � x[ SJa d ,Wy, �'•a 'G � � O � � n �+ m ril mOL y o o m n z C) ° 1q - c i Page 7 of 53 E n c a m ro ' � C C ;a _ O M @ xr Q Ll b$ O fL] CT r+ (7 z � N +' (D @ A3 C €p rta D OT tf7 GR p L 0 �. '� L r - j �_ ^. � @ @ G2 ?C (Dr 3 0) < "n CCLrD M. j y L UI N 47 €f Rl OFn 4' C1 u1 s , Ntas 1� ' t i; tri O v � •� Uj Q 7ilts, ° > 7 G O V (D ti ^� p 6 m ° rN o a 0 Oup ID I pr rrg � E t+ =r .6 mv * m ` «.s a 'sem cr a AM Aft r+ w :3to Cl N Q o , € `C N 5N < C lJ O 3 3 D N d] O G) W tC1 d i F'si n -{ p O O C Ci @ 4 N rF C O R 3 I O 7 rh @ 7 rt a fes' @ N K 00 b 7 C > , CD En [3 T Page 8 of 53 CITY OF WATERLOO Council Communication Officers Scarbrough, Northup and Thomas City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 8/24/2021 - 3:19 PM Finance Weidner, Michelle Approved 8/25/2021 - 1:02 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 3:15 PM ATTACHMENTS: Description Type ❑ Tr Req Basic Swat School Backup Material ❑ Description Backup Material Page 9 of 53 I FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 2022 BUDGETED $117,300.00 CITY OF WATERLOO EXPENDED YTD $29,440.00 THI5 REQUEST $475.00 LEFT AFTER THI5 REQUEST $879385.00 DATE 8/24/21 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Officers Lucas Scarbrough, Steven Thomas and Keaton 8/24/2021 Northup NAME OF CLASS/ MEETING: DESTINATION: Cedar Rapids, la. Basic Swat School DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 9/27/21 10/01/21 9/27/21-10/l/21 PURPOSE OF TRAVEL/TRAINING: Lt. Bose is requesting to send the above listed officers to Basic Swat School in Cedar Rapids, Iowa September 27-October 1, 2021. These Officers are new members of the Waterloo Police Department Tactical Unit and need this certification to carry out the duties of that position. There is no cost for the school itself and the cost for this week long course will not exceed $475.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XXXXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo PD ESTIMATE OF COST: BUDGET LINE ITEM: 0.00 LODGING TAXI X GRANT REIMBURSABLE 375.00 MEALS PARKING YES NO 0.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION 100.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 475.00 TOTAL: $ 159.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Captain Dave Mohlis DEPARTMENT HEAD MAYOR 8/24/21 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Page 10 of 53 CRPD SWAT Basic School September 27-October 1, 2021 Day 1 Morning: Introductions, safety briefing, SRT concepts, individual skills Location: Range Classroom Lead Instructors: Lt. Fields, Sgt. Schmit, Christy Afternoon: structure clearing methods, dynamic, speed, stealth and Controlled clearing. Location: CRYOVAC Lead Instructors: Schmit, Christy, Whitaker Day 2 Morning: CQB handgun & rifle Location: CRPD Range Lead Instructors: Fields, Schmit, Whitaker Afternoon: Entry and building clearing- Speed and Slow and Deliberate Location: Cryovac Lead Instructors: Cummings, Schmit, Whitaker, Christy Day 3 Morning: Live Fire Room Clearing/Positional Shooting Lead Instructors: Fields, Schmit, Whitaker Location: CRPD Range Afternoon: Search warrants — Controlled Clearing Lead Instructors: Schmit, Whitaker, Christy Location: Cryovac Day 4 Morning: Recon, operation planning, written exam Location: CRPD Range Lead Instructors: Fields, Schmit, Christy Afternoon: Down Officer Rescue, TEMS Location: CRPD Range Lead Instructors: Christy, Schmit, Briley Day 5 Morning: Stairwell Clearing- CRPD SRT Practical exercise * locations and instructors are subject to change Page 11 of 53 CITY OF WATERLOO Council Communication Sgt. Girsch and Officers Northup, J. Ehlers and A. Ehlers City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 8/24/2021 - 4:00 PM Finance Weidner, Michelle Approved 8/25/2021 - 1:29 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 3:15 PM ATTACHMENTS: Description Type ❑ Tr Req MGIA Conf Backup Material ❑ Description Backup Material Page 12 of 53 I FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1150-134611GRT.PSN 1801 TRAVEL REQUEST FY 2021 BUDGETED $14,000 CITY OF WATERLOO EXPENDED YTD $7,000.00 THI5 REQUEST $2,320.00 LEFT AFTER THIS REQUEST $4,680.00 DATE 8/24/21 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Sgt. Michael Girsch and Officers Jordan Ehlers, Keaton Northup 8/24/21 and Amira Ehlers. NAME OF CLASS/ MEETING: DESTINATION: Dubuque, la. Midwest Gang Investigators Association Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 9/19/21 9/21/21 9/19-21/2021 PURPOSE OF TRAVEL/TRAINING: Maj. Leibold is requesting to send the above Officers to the Midwest Gang Investigators Association Conference in Dubuque, la September 19-22, 2021. This course will be covered by the PSN grant and will have no cost to the city. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XXXXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo PD ESTIMATE OF COST: BUDGET LINE ITEM: 500.00 LODGING TAXI XX GRANT REIMBURSABLE 420.00 MEALS PARKING YES NO 1,300.00 REGISTRATION AIRFARE XX REQUIRED CERTIFICATION 100.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2,320.00 TOTAL: $ 580.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Capt. Dave Mohlis DEPARTMENT HEAD MAYOR 8/24/21 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Page 13 of 53 st F� ILAM thi. - 4—ti JJ co I i I y� yy Gy I.r cr , s rt ei e o Owa CL C 00 O 110-2w y � N T o IL m MWO 11 IL -Pa- e 14 of 53 IZI .t «� SOS �•i fh f. w x, illqs 00 me 00 CD _ � � 3 u' • z �*' x z f + n Z O8� ire _{- • _ •• + • Page CL a o 1 CD w o CD GO� = on as CD° o ^ a �' �' ♦ �' :o �' o ♦ o a o w CL m o' w a I'Dtzi o 0 0 �, `-c° no n w m CDav: w N �• Ld Ds Q. CD o two rn C -cc I� I c a A w@ " < O Cl ° o$ .Jo is ° H CO mrID iA N C CU ry _ CDO lnD wC d C Q �' 'til -z `w4 Cf*s. Im. El WE oll O C °aqi b ❑ z oo up < 4z? CD z no _o nZ: rn N row _ ❑ iom _ C• ° C G P= rn N _ V, how roa d fx y�y{ (CD N 0 0 0 -�r/1 0 szn • • • • • • • • • • • • ° -n° � o 'moo o r o < o m co n O' '� �° r7i. O e' w Gft ro d rn ° gy c H co �S e °' ao n o �, o o o 0 0 - a ❑' - o o l 1 N m0rnCD oro 00o R O z o o a ° CD L5a ° `� � a (D con p 11 Oil aq cr ro a ¢ o C m ffp 2! y CD zi oa CL _co UQ CD Q ti ti " a , CD w " � z n °° CD 0 4 CDeD CD , cogo GQ (IQ ° (C 7 S P7, rIn rn a � CD n 00 oa ° :, !V w Page 16 of 53 CITY OF WATERLOO Council Communication Lieutenants McClelland, F angman and Bose City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Police Department Mohlis, Dave Approved 8/25/2021 - 11:57 AM Finance Weidner, Michelle Approved 8/25/2021 - 12:23 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 12:38 PM ATTACHMENTS: Description Type ❑ Tr Req Enhanced Force Investigations Backup Material ❑ Course Description Cover Memo Page 17 of 53 I FINANCE DEPT. STAFF ONLY LINE ITEM USED 010-11-1100-1346 TRAVEL REQUEST FY 2022 BUDGETED $117,300.00 CITY OF WATERLOO EXPENDED YTD $29,255.00 THI5 REQUEST $185.00 LEFT AFTER THI5 REQUEST $87,860.00 DATE 8/25/21 Original-Clerk/Finance Copy- Department NAME(S) AND POSITION(S): DATE: Lieutenants Aaron McClelland, Greg Fangman and Steve Bose 8/25/2021 NAME OF CLASS/ MEETING: DESTINATION: Iowa City, la. Enhanced Force Investigations DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 9/14/21 9/16/21 9/14-9/16/21 PURPOSE OF TRAVEL/TRAINING: Captain Mohils is requesting to send the above members of the command staff to the Enhanced Force Investigations course in Iowa City, la. September 14-16, 2021. This course will focus on investigating and analyzing of controversial uses of force. The cost of this course will not exceed $185.00. WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: XXXXX CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: Waterloo PD ESTIMATE OF COST: BUDGET LINE ITEM: 0.00 LODGING TAXI X GRANT REIMBURSABLE 135.00 MEALS PARKING YES NO 0.00 REGISTRATION AIRFARE X REQUIRED CERTIFICATION 50.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 185.00 TOTAL: $ 62.00 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Captain Dave Mohlis DEPARTMENT HEAD MAYOR 8/24/21 DATE DATE K:\Shared Goodies\Forms\Travel Request Form January 2010 Page 18 of 53 IOWA STATE Ar_ M6 FRATERNAL ORDER F POLICE The Iowa Mate FOP is hosting Enhanced Fore Investigations; Applying Science, Evidence-Based Methods & the Cognitive Interview (September 14,15 and 16, 2021) This is a 3-day (24 hours) certification course hosted by Instructors Sergeant Jamie Borden (Ret) and Dr. Paul Taylor with Critical Incident Review (C1R) CrItICaIIncidentReyiew.com. C.I.R. has specifically developed this comprehensive course, outlining concepts and theories in the investigations and analyses of controversial use-of-force incidents,to provide officers and departments with the tools to develop investigative strategies that effectively and objectively collect factual data.This course focuses on mastering the Cognitive Interview process,identifying behavioral and perceptual anomalies,understanding human performance limitations,dissecting the technological complexities of video evidence that can have a major impact on the accuracy of understanding an encounter,interview protocols,and appropriately integrating video evidence into all areas of the investigatory process,including the gathering of officer statements. VirTra,Judgmental Use of Force Training Simulator will be present for demonstrations. VirTra.com. VirTra Point of Contact for demonstration appointments—Steve Tarr 303-903-6302, starr virtra.cnm Enhanced Force Investigations;Applying Science, Evidence-eased Methods& the Cognitive Interview Click here for course outline Class Tuition: $1,195.00 per student-Click here for enrollment and select Iowa City, Iowa under the "available courses"tab Dates/Time: Tuesday, September 14—Thursday,September 16, 2021 at 0800—1630 hours Training location: Hyatt Place-Iowa City Downtown, 255 E. Court St., Iowa City, IA 52240 o Closest major airport is Eastern Iowa Airport (CID) (Cedar Rapids) Lodging: Hyatt Place-Iowa City Downtown, 255 E. Court Street, Iowa City, IA 52240 (319) 569-2780 Click forregistration (FOP group rate$'96.00 per nim Click here for the full list of CIR Available Courses and contact us at wadeseekatz.cir@gmail.corn to enquire about hosting a class. Iowa State FOP lowaFOP.com for more information Iowa State FOP Facebook-Click to like and follow for more information FOP point of contact--Oleta Davis, President, Iowa FOP, (319) 249-5319, lowastatefop@g_mail.com Page 19 of 53 CITY OF WATERLOO Council Communication Forrest Graves, Brad Manahl, John Hyman, Jesse Gaherty and Andy Bedard (Sewer Department) City Council Meeting: 9/7/2021 Prepared: 8/31/2021 REVIEWERS: Department Reviewer Action Date Waste Management bowman, brian Approved 8/31/2021 - 4:55 PM Finance Weidner, Michelle Approved 8/31/2021 - 8:43 PM Clerk Office Higby, Nancy Approved 9/1/2021 - 9:13 AM ATTACHMENTS: Description Type ❑ Department Requests Backup Material ❑ weftec Conference Backup Material Page 20 of 53 I FINANCE DEPT. STAFF ONLY LINE ITEM USED 520-14-5200-1346 TRAVEL REQUEST FY _22_ BUDGETED $6,000.00 CITY OF WATERLOO EXPENDED YTD $135.00 THI5 REQUEST $2,229.50 LEFT AFTER THIS REQUEST $3,635.50 DATE 08/31/21 NAME(S) AND POSITION(S): DATE: Forrest Graves- Sewer Maintenance Foreman 08/31/21 Brad Manahl- Treatment Operation Supervisor John Hyman-ICT Foreman Jesse Gaherty- Maintenance Foreman Andy Bedard- Operator Foreman NAME OF CLASS/ MEETING: DESTINATION: Chicago, IL Water Environment Federation Technical Education Conference, The Water Quality event 2021 Conference DEPARTURE POINT IF NOT WATERLOO: DEPARTURE DATE: RETURN DATE: DATE(S) OF MEETING: 10-18-21 10-20-21 Monday Oct. 18, 2021 Tuesday Oct. 19, 2021 Wednesday Oct. 20, 2021 PURPOSE OF TRAVEL/TRAINING: Education WILL TRAVEL REQUIRE ADDITIONAL PERSONNEL: X COST $ YES NO METHOD OF TRAVEL: X CITY VEHICLE PRIVATE VEHICLE AIRFARE DEPARTING FROM: ESTIMATE OF COST: BUDGET LINE ITEM: 520-14-5200-1346 872.00 LODGING TAXI x GRANT REIMBURSABLE 767.50 MEALS 15.00 PARKING YES NO 375.00 REGISTRATION AIRFARE x REQUIRED CERTIFICATION 200.00 MILEAGE/FUEL MISC/TOLLS YES NO TOTAL FOR ALL: $ 2,229.50 TOTAL: $ 445.90 PER PERSON I BELIEVE THIS TRIP SERVES A PUBLIC PURPOSE I APPROVE THIS TRAVEL REQUEST AND IS NECESSARY AND BENEFICIAL TO THE CITY OF WATERLOO Brian Bowman- 08131121 DEPARTMENT HEAD MAYOR K:\Shared Goodies\Forms\Travel Request Form January 2010 DATE DATE Page 21 of 53 fs c ti ru c> v ca ca C Cl o Q CSL Q C1 4 C� ca v ` m m 2 m mLn 64 64 r• i4 I$l c� Z4 L4 m U U U ° * p CL a uS , CL r� 6s 6ca o o a a . 0 v rj) Q d C] CJ C] Q 0 Q Q) C7 O O U Q C"> t ham. 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CL 0x CL ' N w U) Page 22 of 53 (D 0 -0 0 o}a co U m 1 o Lt! m cz cr c)-C t . o X o m s © ( w E czuv) a o €r� ,Ff c aA W D -C c O +� 0 0 k M o o LU'> o E U) W c E O o v ° ° �r o o ' c Pv c n o o a ,0 A3 0Eo 0 � �U x < ° O Q muF - uj c + + ° N c o O c W aci LL CL (nU �- e 0 O O v (D C R3 O G7 O C 43 t- O O .Cx t4 -C O. 0 C O = a) co } E ?(� .� O QA U L3 j CAIS m O "• b O ? < m L O E � X _ CU Q O C '0C CL O X C? 0 — � as 9 CtA E6 O C � PIA C7 +� C3) C .- M U) t % O G O C N CQ © © ( ( O C 0 O � �, � -- � i6 QLL OjLU UJ i cCAS Lj W 0L o ° a; H O W d F— tf U O LU CL v a) X } " O CA N .� CL �3 O O + + + Page 23 of 53 8/31/2021 The Exhibition 1- hiew Exhibition Home (/) > Attend > The Exhibition ggv jt Sf f McCormick Place South Building. Credit: City of Chicago/McCormick Place-!Navy Pier> McSouth/Choose Chicago. WEFTEC 2021 1 October 18 - 2® Exhibit Tours Monday & Tuesday, October 18 & 19: 8:30am - 5:30pm Privacy Policy Wednesday, October 20: 8:30am - 3:30pm hitps://www.weftec.orgiattend/lhe-exhibition] Page 24 of 5�4 CITY OF WATERLOO Council Communication Leisure Services City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 8/23/2021 - 3:47 PM Finance Weidner, Michelle Approved 8/25/2021 - 12:08 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 12:22 PM ATTACHMENTS: Description Type ❑ preauthorization Backup Material Page 25 of 53 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Cedar Valley SportsPlex Department to expend $ 2,657.50 plus est. shipping costs of $ 2,657.50 to pay for or purchase Flag Football Shirts This purchase or expenditure is being made because: Team shirt for youth flag football Vendor selected for this purchase: Dickey's Printing , Waterloo Iowa ❑ Bids or written quotes were taken on this purchase, as follows: Dickey's Printing $2657.50 Advantage Screenprint $2773.00 ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-37-4200-1567 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 22,000.00 and the current available balance is $ 16,154.72 Respectfully submitted, Paul Huting 08/23/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) Page 26 of 53 CITY OF WATERLOO Council Communication Leisure Services City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Leisure Services Huting, Paul Approved 8/25/2021 - 3:38 PM Finance Weidner, Michelle Approved 8/25/2021 - 3:43 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 3:45 PM ATTACHMENTS: Description Type ❑ Pre auth Young Arena Compressor Backup Material Page 27 of 53 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ NTE $23,000 plus est. shipping costs of $ to pay for or purchase Replacement of Young Arena Ice System compressor#1 motor, starter, bridge CPU &electrical components. This purchase or expenditure is being made because: Replacement of key components is needed to keep ice system operational. & supports the city's strategic Plan,4.5-"Maintain City facilities that support quality of place". Vendor selected for this purchase: All Temp Refrigeration, Cedar Rapids Iowa Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: All Temp Refrigeration is the only Certified Vilter Ammonia Compessor ice service business in the area. they have the proper equipment& maintenance records for Young Arena dating back to construction 27 years ago, & provide timely emergency response calls when needed. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 417-37-4500-2152 / 420-37-4500-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 60,000.00 / 266,998.13 and the current available balance is $ 4,813.91 / 48,012.87 Respectfully submitted, Paul Huting 08/25/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) Page 28 of 53 CITY OF WATERLOO Council Communication MIS Department City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Information Services Youngblut, Chris Approved 8/24/2021 - 11:40 AM Finance Weidner, Michelle Approved 8/25/2021 - 1:34 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 3:14 PM ATTACHMENTS: Description Type ❑ Pre-auth Pro Mldwest Backup Material Page 29 of 53 City Clerk Use Only Finance Committee Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 2,600.00 plus est. shipping costs of $ to pay for or purchase Technical support package block of 20 hours for GIS related incidents. This purchase or expenditure is being made because: We utilize PROWest and Associates for GIS related events/incidents that we are unable to handle on our own. Their expertise in invaluable. Vendor selected for this purchase: PROWest and Associates Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: ProWest and Associates is the vendor that has done numerous GIS Related projects for us in addition to the initial City Wide Assessment. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-01-8220 1319 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 26,131.00 and the current available balance is $ 18,131.00 Respectfully submitted, Chris Youngblut 8/24/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) Page 30 of 53 CITY OF WATERLOO Council Communication Approve the project budget for the Highway Safety Grant, funded with federal funds passed through the State of Iowa of$3,000 to be used for traffic safety enforcement activities, as submitted by the Police Department. City Council Meeting: 9/7/2021 Prepared: 8/10/2021 REVIEWERS: Department Reviewer Action Date Police Department Mohhs, Dave Approved 8/12/2021 - 12:19 PM Finance Weidner, Michelle Approved 8/18/2021 - 6:50 PM Clerk Office Higby, Nancy Approved 8/23/2021 - 12:20 PM ATTACHMENTS: Description Type ❑ Department Request Budget Amendment ❑ Department Request Backup Material Approve the project budget for the Highway Safety Grant, funded with SUBJECT: federal funds passed through the State of Iowa of$3.000 to be used for traffic safety enforcement activities, as submitted by the Police Department. Submitted by: Submitted By: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Page 31 of 53 GOVERNOR'S TRAFFIC SAFETY BUREAU IOWA DEPARTMENT OF PUBLIC SAFETY CONTRACT NUMBER: Impaired Driving Countermeasures Grant PAP 21-4054-F24*PS, Task 10-00-00 ISSUING AGENCY: DPS/Governor's Traffic Safety Bureau PROJECT CONTRACTOR: Waterloo Police Department PROJECT BUDGET: Highway Safety Funded Amount: $3,000.00 AGENCY/LAW/SOURCE: National Highway Traffic Safety Administration (NHTSA) Public Law 114-94, Section 405d DUNS # 07-584-1684 Submit Reimbursement Claims To: Issue Payment To: Sheri Krohn, Program Administrator City of Waterloo Governor's Traffic Safety Bureau 715 Mulberry Street 215 East 7th Street, 3rd Floor Waterloo, Iowa 50703 Des Moines, Iowa 50319-0248 Submit Reports To: Transmit Contract Information To: Sheri Krohn, Program Administrator Captain Matt McGeough Governor's Traffic Safety Bureau Waterloo Police Department 215 East 7th Street, 3rd Floor 715 Mulberry Street Des Moines., Iowa 50319-0248 Waterloo, Iowa 50703 515-725-6128, FAX 515-725-6133 319-291-4336, FAX 319-292-4332 The Contractor agrees to furnish and deliver all products and perform all services set forth in the attached Special Conditions for the consideration stated herein. The rights and obligations of the parties to this contract will be subject to and governed by the Special Conditions and the General Conditions. To the extent that any specifications or other conditions which are made a part of this contract by reference or otherwise conflict, the Special Conditions and the General Conditions will control, To the extent that any inconsistency between the Special Conditions and the General Conditions exists, the Special Conditions will control. When approved, the instrument becomes a contract to accomplish the provisions contained within the Fiscal Year 2021 Highway Safety Plan, Impaired Driving Countermeasures Grant 21-4054-F24*PS, Task 10-00-00, and thereby constitutes an official program with the Governor's Traffic Safety Bureau, This activity meets the requirements of Public Law 114-94 and the requirements set forth in the Governor's Traffic Safety Bureau Procedures Manual, as amended, IN WITNESS THEREOF, the parties hereto have executed this contract on the day and year last specified below. CONTRACTOR, By Date: ISSUING AGENCY: By Date: Patrick J. Hoye, Bureau Chief Effective Date: 10/01/20 Expiration Date:' 09/30/21 Page 32 of 53 Article 6.0 Key Personnel. The Contractor hereby assigns the duties and responsibilities of project administration to Captain Matt MaGeough, representing the Contractor in this agreement. Article 7.0 Time of Performance. The services of the Contractor will commence on or after the effective date stipulated on the signature page and will be completed before or by the expiration date. Article 9.0 Modification of General Conditions. None, Article 9.0 Additional Special Conditions, 9.1 Expense Documentation. The Contractor will document the expenditure of such funds authorized as eligible for reimbursement in accordance with the conditions of this Contract upon submission of the Cleim and, for equipment, the Equipment Accountability Report as supplied by the DPS/GTSB, 9.2 Policies and Procedures, The Contractor will comply with all policies and procedures contained in the Iowa DPS/GTSB Policies and Procedures Manual, as amended, including appropriate attachments provided by the DPSIGTSB in accordance with Section 405d of the Fixing America's Surface Transportation Act, and the Iowa Administrative Code, Section 659, Chapter 20. 9.3 Copyrights. The Federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for Federal Government purposes: a. The copyright in any work developed under a grant, dub-grant, or contract under a grant or sub-grant; and b. Any rights of copyright to which a grantee, sub grantee or a contractor purchases ownership with grant support. 9.4 Debarred Suspended and Ineligible. Status. The Contractor certifies that the Contractor andlor any of its subcontractors have not been debarred, suspended or declared ineligible by any agency of the State of Iowa or as defined in the Federal Acquisition Regulation (FAR) 48 C.F.R. Ch.1 Subpart 9.4, The Contractor will immediately notify the DPSIGTSB if the Contractor is debarred by the State or placed on the Consolidated List of Debarred, Suspended and Ineligible Contractors by a federal entity, gu�ome t acquir�ec under ills agreement use in highway safety program areas shall be used and kept in operation for highway safety purposes 23 CFR 1300.31. a. Title. Except as provided in paragraphs (e) and (f) of this section, title to equipment acquired under 23 U,S.C. Chapter 4 and Section 1906 will vest upon acquisition in the State or its subrecipient, as appropriate, subject to the conditions in paragraphs (b) through (d) of this section. b. Use. All equipment shall be used for the originally authorized grant purposes for as long as needed for those purposes, as determined by the Regional Administrator, and neither the State nor any of its subrecipients or contractors shall encumber the title or interest while such need exists. c. Management and disposition. Subject to the requirements of paragraphs (b), (d), (e), and (f) of this section, States and their subrecipients and contractors shall manage and dispose of equipment acquired under 23 U.S.C. Chapter 4 and Section 1906 in accordance with State laws and procedures. d. Purchases and dispositions. Contractors shall receive prior written approval for all in-car camera purchases and any equipment purchases over $5,000 from GTSB by submitting a quote from the vendor for the equipment to verify Page 33 of 53 and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970(P.L. 91- 616)" as amended, relating to nondiscrimination on the basis of alcohol abuse of alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. §§ 22C dd-3 and 290 es-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title Vill of the Civil Rights Act of 1968 (42 U.S.C. §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), that prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects; 0) The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), which broadens scope, coverage and applicability of'Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federal[y-funded or not; (k) Titles li and III of the Americans with Disabilities Act (42 U.S.G. 12131-12189) which prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing (and 49 CFR parts 37 and 38); (I) Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations which prevents discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations; (m) Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency that guards against Title VI national origin discrimination/discrimination because of limited English.proficiency (LEP) by ensuring that funding recipients take reasonable steps to ensure that I-EP persons have meaningful access to programs (70 FR 74087-74100); (n) any other nondiscrimination provisions in the specific statute(s) under which application for, Federal assistance is being made; The Civil Rights Restoration Act of 1987, which provides that any portion of a state or local entity receiving federal funds will obligate all programs or activities of that entity to comply with these civil rights laws; and, (o) the requirements of any other nondiscrimination statute(s) which may apply. 9.7 Buy America Act. The Contractor will comply with theprovisions of the Buy America Act (23 U,S.C. 313) which contains the following requirements; Only steel, iron and manufactured products produced in the United States may be _--purchased-with-Federal-fun-ds-untess th-e-Secretar"f-Tranzportatiandeterrairres— that such domestic purchases would be inconsistent with the public interest; that such materials are not reasonably available and of a satisfactory quality; or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent, Clear justification for the purchase of non-domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation. 9,8 Political Activity (Hatch Act). The Contractor will comply, as applicable, with provisions of the Hatch Act(5 U.S.C. §§1501-1508 and 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. As such, the Contractor will not subcontract with any agency to conduct DPSIOTSB contract-related activities. 9.9 Lobbying Restrictions. None of the funds under this program will be used for any activity specifically designed to urge or influence a State or local legislator to favor or appose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g,, "grassroots") lobbying activities, with one exception, This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct Page 34 of 53 a. All payments hereunder will be subject to the receipt of federal funds by the DPS/GTSB, The termination, reduction, or delay of federal funds to the -,DPS/GTSB may be reflected by a corresponding modification to the conditions of this Contract. b. Notwithstanding any other provisions of this Contract, if funds anticipated for the continued fulfillment of this Contract are at any time not forthcoming or insufficient, either through failure of the State of Iowa to appropriate funds, discontinuance or material alteration of the program for which funds were provided, the DPS/GTSB will have the right to terminate this Contract without penalty by giving not less than thirty (30) days written notice documenting the lack of funding, discontinuance or program alteration. Unless otherwise agreed to by the parties, the Contract will become nulE and void on the last day of the flscal year for which appropriations were received, except that if an appropriation to cover cost of this Contract becomes available within sixty (60) days subsequent to termination under this clause, the DPS/GTSB agrees to re-enter a Contract with the terminated Contractor under the same provisions, terms and conditions as the original Contract, c, In the event of termination of this Contract due to ron-appropriation, the exclusive, sole and complete remedy of Contractor will be payment for services rendered prior to termination, 10.4 Non-Performance Termination. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner Its obligation under this contract, or if the Contractor shall violate any of the agreements or stipulations of this contract, the DPS/GTSB shall thereupon have the right to terminate this contract and withhold further payment of any kind by giving written notice to the Contractor of such termination and specifying the effective date thereof, at least thirty(30) days before such date. The LIPS/GTSB shall be the sole arbitrator of whether the Contractor or its subcontractor is performing its work In a proper manner with reference to the quality of work performed by the Contractor or its subcontractor under the provisions of this contract, The Contractor and the DPSIGTSB further agree that this contract may be terminated by either party by giving written notice of such termination and specifying the effective date thereof, at least thirty(30)days before such date. 10.5 The Contractor will arrange for a single audit to be performed in accordance with 2 CFR 200 when, as a nonfederal entity, the Contractor receives $750,000.00 or . -�o�ln-federal-fa�`id�Tl��dl� y;�lat'ro�r al-H�hw�y-�ra�fi�Safety.u� Administration, Department of Transportation, passes funds through the Department of Public Safety, Governor's Traffic Safety Bureau. The Catalog of Federal Domestic Assistance (CFDA) number 20.616 applies to Impaired Driving Countermeasures Grants. A copy of the audit report will be submitted to the DPSIGTSB within thirty (30) days after the completion of the audit. Article 11.0 Statement of Work and Services. The Contractor will perform in a satisfactory and proper manner, as determined by the DPSIGTSB the following work and services; 11.1 The Contract will be monitored by the National Highway Traffic Safety Administration (NHTSA) and the DPSIGTSB. All records and documents pertaining to the project are subject to auditing and evaluation by those agencies or their designees, 11.2 The Contractor will absorb all costs not contained in this contract. 11.3 The project will be evaluated on all items contained in the Statement of Work and Services and the Budget. Page 35 of 53 CITY OF WATERLOO Council Communication Approve the project budget for funds received from the Otto Schoitz Foundation in the amount of$5,000, to be used for the University of Iowa projects, as submitted by the Finance Department. City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 8/25/2021 - 1:36 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 3:44 PM ATTACHMENTS: Description Type ❑ Schoitz U of I Project Budget Backup Material Approve the project budget for funds received from the Otto Schoitz SUBJECT: Foundation in the amount of$5,000, to be used for the University of Iowa projects, as submitted by the Finance Department. Submitted by: Submitted By: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Page 36 of 53 CITY OF WATERLOO Council Communication Approve the carryover project budget amendment for the Community Development Block Grant CARES funds of$522,046, as submitted by the Community Development Department. City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Finance Weidner, Michelle Approved 8/25/2021 - 1:36 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 3:44 PM ATTACHMENTS: Description Type ❑ CDBG CARES Funds Carryover Proj Budget Backup Material Approve the carryover project budget amendment for the Community SUBJECT: Development Block Grant CARES funds of$522,046, as submitted by the Community Development Department. Submitted by: Submitted By: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Page 37 of 53 Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY Finance Committee approval required? YES_ NO` If so,date approved: City of Waterloo Line-Item Budget Amendment Request Form The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget amendment for FYE 2022 submitted by the CDBG Department: EXPENSESIREVENUE DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE) Fund Dept Activity Accl# Accl Name Proj Code Amount IF,,d Dept Activity Acct# Acct Name Proj Code Amount 224 32 5851 3350 Federal Grant 522,046.00 224 32 5851 1111 Salaries-Reg 32CAREI.ADMN 55,075.00 224 32 5851 1121 FICA 32CAREI.ADMN 5,584.00 224 32 5851 1122 IPERS 32CAREI.ADM 5,979.00 224 32 5851 1123 Life/Disab 32CAREI.ADM 1,000.00 224 32 5851 1131 Health 32CAREI.ADMN 20,000.00 224 32 5851 1313 Legal 32CARE1,ADM 1,000.00 224 32 5851 1315 Training 32CAREI.ADM 2,345.00 224 32 5851 1317 Audit 32CAREI.ADM 3,000.00 224 32 5851 1351 Advertising 32CARE1.ADMN 1,588.00 224 32 5851 1358 Economic Dev 32CAREI.SBA 40,000.00 224 32 5851 1376 Office Equip 32CARF1.ADM 2,500.00 224 32 5851 1379 Interim Asst. 32GAREI.ER 79,264.00 224 32 5851 1393 Contributions 2CARE1.PUBSV 278,139.00 224 32 5851 1516 Minor Equip 32CARFI.ADM 854.00 224 32 5851 1520 Software 32CAREl.ADMN 24,840.00 224 32 5851 1561 Office Supplies 32CAREl.ADMIN 878.00 TOTAL $522,046.00 TOTAL $522,046.00 This amendment is being requested because: Carry over Grant Budget from FY21 Prior Committee Actions(Dates): (Si lure pt. Head or Designee) Date (Signature Finance Dept, Review) Date Date Posted(Finance Dept.) Page 38 of 53 Kauserslshared goodieWormsTDBG CARES Carryover FYE22.xlsx(Apr 2003) CITY OF WATERLOO Council Communication Approve the project budget to provide professional services for the implementation of the FY 2022 Riverfront Renaissance Plan with Vandewalle and Associates in the amount of$72,000, as submitted by the Planning and Zoning Department. City Council Meeting: 9/7/2021 Prepared: 8/25/2021 REVIEWERS: Department Reviewer Action Date Planning& Zoning Schroeder,Aric Approved 8/25/2021 - 3:57 PM Finance Weidner, Michelle Approved 8/25/2021 - 4:42 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 4:49 PM ATTACHMENTS: Description Type ❑ project budget Backup Material Approve the project budget to provide professional services for the SUBJECT: implementation of the FY 2022 Riverfront Renaissance Plan with Vandewalle and Associates in the amount of$72,000, as submitted by the Planning and Zoning Department. Submitted by: Submitted By: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Page 39 of 53 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name Downtown Implementation FY22 City Contract No. To he.assigrned by the Finance Dept Project Manager Noel Anderson Project No. Project Budget Total $ 72,000.00 Subproject No 1. Flow will this project be funded? A. Federal Grant Yes = No 0 CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes = No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes 0 No F_X ] % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑ FX Yes No 3. Does the project include the purchase of right of way or other real property? ❑ FX If yes, will real property purchases be reimbursable under the grant? ❑ ❑ If yes, have you attached authorization to purchase real property to this document? ❑ 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ QX B. Publication, or printing costs ❑ ❑X C. Others, list El 0 5. Does this project cover any regular full-time salaries or benefits? FX If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Vandewalle&Associates will continue to provide professional services for implementation of Riverfront Renaissance Plan in downtown Waterloo Page 2 must be attached and signed. 1 5 K:lshared goodiesVormsWandewalle ty21xls1Page 1 All Projects (Mar 2010) Page 40 of 53 CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Downtown Implementation FY22 Department No. project will be budgeted under 08 To be assigned by the Finance Depf. Activity No. project will be budgeted under 6100 Project No. Subproject No. (Each column should only include amounts by fund) Fund 421 Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ 3112 Local Option Sales Tax - 3350 Federal Grant - 3357 Shared Program -County 3358 Shared Program -City - 3360 Shared Program -State - 3361 State Grant - 3365 State RISE Grant - 3368 EPA Grant 3377 EDA Grant 3720 Donations - Restricted - 3750 Sale of Bonds 72,000.00 72,000.00 TOTALS $ 72,000.00 $ - $ - $ - $ 72,000.00 EXPENDITURES: 2103 Engineering & Consulting $ 72,000.00 $ 72,000.00 2125 Traffic Control Equipment - 2140 Land Acquisition - 2144 Land Improvements - 2146 Demolitions - 2151 Building Construction 2156 Bikeway Construction - 2162 Storm Sewers 2163 Sanitary Sewers 2164 Sidewalks - 2165 Streets & Roadways - 2199 Non-participating Misc - S $ 72,000.00 $ - $ - $ - $ 72,000.00 �^ e, 2 L{, 21 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date KAsha red good ieslformsWandewalle fy21.xlslPago 2(Constr Proj) (Mar 2010) Page 41 of 53 CITY OF WATERLOO Council Communication Approve the project budget for the FY 2022 4th Street Bridge and Dam Lighting Project, Contract No. 1054, with a cost of$44,900, funded with donations, as submitted by the Engineering Department. City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Engineering Knutson, Jamie Approved 8/25/2021 - 3:14 PM Finance Weidner, Michelle Approved 8/25/2021 - 3:54 PM Clerk Office Higby, Nancy Approved 8/25/2021 - 4:02 PM ATTACHMENTS: Description Type ❑ River Lighting Contract 1054 Proj Budget Backup Material Approve the project budget for the FY 2022 4th Street Bridge and Dam SUBJECT: Lighting Project,Contract No. 1054, with a cost of$44,900, funded with donations, as submitted by the Engineering Department. Submitted by: Submitted By: Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Page 42 of 53 PROJECT BUDGET WORKSHEET INSTRUCTIONS The purpose of the project budget form is to set up a budget and project code that can be used to more specifically account for certain construction or non-construction projects funded with state and federal grants, donations, or any "restricted"type revenue sources. This form should be completed BEFORE any invoices are processed or payments are made. It is also needed before any of the revenue is deposited. If you are not sure if a particular project needs a project code, please contact the Finance Department. We are glad to help! 1.) Page 1 is REQUIRED for all projects. Complete the page 2 (constr proj)tab if you are requesting a budget for a construction project. Complete page 2 (donat or NON-constr) if you are requesting a budget for any project, other than one involving construction. 2.)You MUST provide the CFDA#for all federally-funded projects, including those that involve federal funds but are passed on to the city from the State of Iowa. The grantor is required to provide that number to you. Sometimes that number is provided in the grant application only, so that is a good place to look for it if you can't find it in the grant award document. 3.)The revenue and expense account numbers provided on both page 2 tabs are commonly-used examples only. You may change, add or edit those if there's a number you need that isn't listed. This form isn't meant to list all possible account numbers, only those that are used the most often. 4.) Separate columns should be completed on the budget worksheet(page 2) if the project involves different "funds" (e.g. GO bond fund and grant-fund/fund 290). Expenses and revenue for each fund should be separated into columns and EACH column's revenue and expenses MUST EQUAL! You will get an "error" message below the expense totals line if they don't. You need to make a correction if you get an error message. 5.) In general, the Finance Department will assign the project codes. However, if you have a request or suggestion for the code you'd like to use, please discuss that with the Finance Department before submitting your worksheets. 6. Please remember to forward the related grant award document to the Finance Department, along with the budget. Page 43 of 53 PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name F.Y. 2022 4th Street Bridge and Dam Lighting Project City Contract No. 1054 To be assigned by the Finance Dept. Project Manager Wayne Castle Project No. 07RVF Project Budget Total $ 44,900.00 Subproject No. LIGHT 1. How will this project be funded? A. Federal Grant Yes 0 No 0 CFDA# % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes = No % Paid by state grant Grant Name Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes 0 No % Paid by other entity 100.00% Name WDC Done None 2. Attach copies of any grant agreements that will fund the project (REQUIRED) Yes No 3. Does the project include the purchase of right of way or other real property? Q If yes, will real property purchases be reimbursable under the grant? Q If yes, have you attached authorization to purchase real property to this document? Q 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees Q B. Publication, or printing costs El ❑X C. Others, list 5. Does this project cover any regular full-time salaries or benefits? El ❑X If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) Construction of lighting to enhance the 4th Street bridge and the Cedar River Dam Page 2 must be attached and signed. K:\shared good ies\forms\Waterloo.29890.1.River_Lighting_Contract_1054_Project_Budget_Worksheet.xls\Page 1 All Projects (KReVgV44 of 53 CONSTRUCTION PROJECT BUDGET WORKSHEET PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) F.Y. 2022 4th Street Bridge and Dam Lighting Project Department No. project will be budgeted under 07 To be assigned by the Finance Dept. Activity No. project will be budgeted under 7610 Project No. 07RVF Subproject No. LIGHT (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: 426 Total REVENUES: 3000 Cash on Hand $ - 3112 Local Option Sales Tax - 3350 Federal Grant - 3357 Shared Program -County - 3358 Shared Program -City - 3360 Shared Program -State - 3361 State Grant - 3365 State RISE Grant - 3368 EPA Grant - 3377 EDA Grant - 3720 Donations- Restricted 44,900.00 44,900.00 3750 Sale of Bonds - Sanitary TIF - Roadway TIF - TOTALS $ 44,900.00 $ - $ - $ - $ 44,900.00 EXPENDITURES: 2103 Engineering &Consulting $ 44,900.00 $ 44,900.00 2125 Traffic Control Equipment - 2140 Land Acquisition - 2144 Land Improvements - 2146 Demolitions - 2151 Building Construction 2156 Bikeway Construction - 2162 Storm Sewers - 2163 Sanitary Sewers - 2164 Sidewalks - 2165 Streets & Roadways - 2199 Non-participating Misc - 2173 Water Main - TOTALS $ 44,900.00 $ - $ - $ - $ 44,900.00 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Waterloo.29890.1.River Lighting_Contract 1054_Project_Budget_Works heet.xls\Page 2(Constr Pr(}clyer 4500f 53 PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee Approval Date Project Name (from page one) Department No. project will be budgeted under To be assigned by the Finance Dept. Activity No. project will be budgeted under Project No. Subproject No. (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3352 Federal HUD Grant - 3354 Shared Program - Local - 3357 Shared Program -County - 3358 Shared Program -City - 3360 Shared Program -State - 3361 State Grant - 3720 Donations- Restricted - 3750 Sale of Bonds - TOTALS $ - $ - $ - $ - $ - EXPENDITURES: 1111 Salaries- Regular $ - 1112 Salaries- Part Time - 1315 Education &Training - 1345 Travel - Official City - 1346 Travel - Prof Training - 1390 Contractual Services - TOTALS $ - $ - $ - $ - $ - (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Waterloo.29890.1.River_Lighting_Contract_1054_Project_Budget_Worksheet.xls\Page 2(Donat or NON-constr) (Mar 2010) Page 46 of 53 CITY OF WATERLOO Council Communication Refund request in the amount of$50.24 for garbage collection fees billed in error for wrong size garbage cart, for property located at 123 Dearborn Avenue. City Council Meeting: 9/7/2021 Prepared: 8/20/2021 REVIEWERS: Department Reviewer Action Date Public Works Department Greco, Sandie Approved 8/23/2021 - 1:21 PM Finance Even, LeAnn Approved 8/24/2021 - 5:45 PM Clerk Office Even, LeAnn Approved 8/24/2021 - 5:45 PM ATTACHMENTS: Description Type Refund request for property located at 123 Dearborn Backup Material Av Refund request in the amount of$50.24 for garbage collection fees billed in SUBJECT: error for wrong size garbage cart, for property located at 123 Dearborn Avenue. Submitted by: Submitted By: Randy Bennett, Public Works Division Manager Recommended Action: Summary Statement: Expenditure Required: Source of Funds: Policy Issue: Alternative: Background Information: Page 47 of 53 PUBLIC WORDS SANITATION DEPARTMENT REFUND REQUEST GARBAGE/YARD WASTE Name: !_ate 11�e 10 - Date: a0 a Address: i3L,3 r bo rn A Ut Phone: City/State/Zip: C&+e r l uTj Service Address: Irq �3e� O -Vt An)P. Refund Amount Requested:$ 5o. P4 **Documentation Included: Yes No **All request for refunds required proof of payment before refunds are processed[.. � Comments: �i Ct m o Lyjf re e S S �� -[ buf- Co R(es o� over a- vv�e o f Ts G, c[i���t�e�nf G-VA CU(,n f Signature/Sanitation Department Date 5D. a4 Confirmed Refund Amount:$ Confirmed w/Water Works: V `Yes No Finance Signature Date Refund Amount Paid:$ Page 48 of 53. i .144 h44-1�, in Lbl,4L 14,�-LL rxa..w hL,(.,y Eu� eQrrz¢td _ Ntvac ulljy� , v Page 49 of 53 WATERLOO V1A _WCDRKS Phone: (319) 232-6280 3 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNT SUMMARY ustomer Name: Bailey Samella Billing Frequency: Quarterly %ccount Number: 101730-533052 Billing Date: 10/16/2020 ervice Address: 123 DEARBORN AVE Billing Due Date: 11/06/2020 Waterloo Water Works Services CHARGESUMMARY Credits/Payments... .................... ... . ... -$105.00 Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . $73.61 - Deposit Charged . . . . ..................... ...... $105.00 Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . . $4.42 Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $78.03 Water Works Subtotal.. . ... . . . . . . . . . . . ...... ... . $78,03 City of Waterloo Services City of Waterloo Subtotal.. . ........ ..... .... .... $134.92 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $71.02 Total Current Service Charges...... .... .. $212.95 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $10.06 Total Amount Due... . . ..... ............ . ... .... $212.95 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $42.171 Amount Due After 11/06/2020....... .... . ... .... $223.37 Yard Waste/Recycle Site Maintenance Fee. . . . . . . $11.83 City of Waterloo Subtotal . . . . . . . . . . . . . . . .. . . . . . $134.92 G� 14 Previous Read Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage(CCF) 08/04/2020 10/02/2020 8 Actual 40 Actual 32 6SPECIAL MESSAGES 4 x LOGAN AVENUE HY-VEE IS NOW ABLE TO TAKE PAYMENTS CURRENT z 0 BILLS N .4 6 Al �1 �1 � �9 �� ��• h� .� Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO: Account Number: 101730-533052 WATERLOO 11VI T_.EZ 'WORKS Total Amount Due: 212.95 Amount Due After: 223.37 P.O. Box 27 Billing Due Date: 11/06/2020 Waterloo, Iowa 50704 Phone:(319)232-6280 Amount Enclosed: DD Bailey Samella 123 Dearborn Ave Waterloo, IA 50703 WATERLOO WATER WORKS P.O.BOX 27 ❑Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side Page 50 of 53 WATER LIDO W116 W CC R KS Phone: (319)232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Bax 27 :Waterloo, Iowa 50704 STATEMENT OF SERVICES ACCOUNT ustomer Name: Bailey Samella Billing Frequency: Quarterly ccount Number: 101730-533052 Billing Date: 01/18/2021 ervice Address: 123 DEARBORN AVE Billing Due Date: 02/08/2021 Waterloo Water Works Services CHARGE SUMMARY Previous Balance......................... ... . . . $212.95 Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $109,38 Credits/Payments... . . , ................ ..... . .. -$106.48 Water Service Excise Tax. . . . . . . . . . . . . . . . . . . . . . . $657 Balance Forward.. , . . . . . .. .... Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $115.95 ........ . ..... . .. $106.47 City of Waterloo Services Water Works Subtotal . . . . . ..... . ...... . ..... .... $115.95 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $114.57 City of Waterloo Subtotal.........,......, ,.. .. . , $239.94 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $12.75 Total Current Service Charges... ...... . . . .... . ... $355.89 Yard Waste/Recycle Site Maintenance Fee . . . . . . . $15.00 Total Amount Due......... ........ .,.. . .. $462,36 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $97.62 Amount Due After 02/08/2021....., , . , , ,..,.. , , . $479.83 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $239.94 I�A Previous d Date Current Read Date Previous Read Previous Read Type Current Read Current Read Type Usage(CCIP), 10/02/2020 01/08/2021 40 Actual 86 Actual 46 50 SPECIAL MESSAGES U au LOGAN AVENUE NY-VEE IS NOW ABLE TO TAKE PAYMENTS CURRENT d so BILLS n 14 7 0 1 0 4 ry0� ry0�` .y0�' ON*" Please detach and return the bottom portion with your payment,see reverse side for additional information MAKE C HECKS PAYABLE TO.: Account Number: 101730-533052 WATERLOO WAT_�_R WORKS Total Amount Due: 462.36 Amount Due After: 479.83 P.O. Box 27 Billing Due Date: 02/08/2021. Waterloo,Iowa 50704 Phone:(319)232-6280 Amount Enclosed: ADDRESSEE, Bailey Samella 123 Dearborn Ave + Waterloo, IA 50703 WATERLOO WATER WORKS P.O. BOX 27 Please check box if contact information requires WATERLOO.IOWA 50704 updating and indicate the change(s)on reverse side Page 51 of 53 S WATERLOO W WORKS Phone; (319) 232-6280 www.waterloowater.org 325 Sycamore Street Paee 1 of 1 P.O. Box 27 Waterloo, Iowa 50704 STATEMENT or SERVICES ACCOUNT ustomer Name: Bailey Samella Billing Frequency: Quarterly ccount Number: 101730-533052 Billing Date: 04/15/2021 ervice Address: 123 DEARBORN AVE Billing Due Date: 05/06/2021 Waterloo Water Works ServicesCHARGE SUMMARY Water. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $115.77 Previous Balance....... ........ . ........... . ... $462.36 Water Service Excise Tax . . . . . . . . . . . . . . . . . . . . . . $6.95 Credits/Payments..... . . ......... . . . ,....., , . .. -$479.55 Late Penalty. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $17.19 Balance Forward... . . . . ........ . . . . ..... .. . . ... -$17.19 . Water Works Subtotal . . . . . . . . . . . . . . . . . . . . . . . . $139.91 Water Works Subtotal.. ......... . . . ..... . . .. .... $139.91 City of Waterloo Services City of Waterloo Subtotal.......... . . . ....... . ... $291,70 Sanitary Sewer. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $157.45 Total Current Service Charges.. . . ........ . . ... . .. $431.61 Storm Water Fee . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $12.75 Total Amount Due................., ., ...... . . . . $47.4.42 Yard Waste/Recycle Site Maintenance Fee . . . . . . . $15.00 Amount Due After 05/06/2021...... . . . ...... . . . $434,80 Garbage. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $106.50 City of Waterloo Subtotal . . . . . . . . . . . . . . . . . . . . . . $291.70 Previous Readr. Date Previous Read Previous Read Type Current Read Current Read Type Usage(CCF) 01/08/2021 04/06/2021 86 Actual 135 Actual 49 50 SPECIAL MESSAGES E7 40 � Now Available Online 2020 Annual Drinking Water QualityReport ao zo http://iowaccr.org/waterloo-waterworks ' 10 a 0 ll 'Loi^. Please detach and return the bottom portion with your payment.See reverse side for additional information MAKE CHECKS PAYABLE TO, Account Number: 101730.533052 WATERLOO W &.W O R KS Total Amount Due: 414.42 -�� Amount Due After: 434.80 P.O.Box 27 Billing Due Date: 05/06/2021 Waterloo, Iowa 50704 Phone:(319)232-6280 Amount Enclosed: ADDRESSEE- Bailey DBailey Samella 123 Dearborn Ave Waterloo, IA 50703 WATERLOO WATER WORKS P.O. BOX 27 ❑ Please check box if contact information requires WATERLOO. IOWA 50704 updating and indicate the change(s)on reverse side Page 52 of 53 CITY OF WATERLOO Council Communication September 7, 2021 City Council Meeting: 9/7/2021 Prepared: REVIEWERS: Department Reviewer Action Date Finance Higby, Nancy Approved 8/23/2021 - 3:34 PM Page 53 of 53