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HomeMy WebLinkAbout07.July COUNCIL WORK SESSION July 29, 1999 9:00 a.m. - Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Adjournment. Nancy Eckert City Clerk COUNCIL WORK SESSION July 26, 1999 5: 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of Insurability Criteria for Driving City Vehicles Policy and Drug and Alcohol Testing Policy for Work Related Injuries and Vehicle & Equipment Accidents—Personnel Director. Adjournment . Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, JULY 26, 1999 General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1) time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Scott Harrison, Grace Baptist Church Pledge of Allegiance: Paul Huting, Leisure Services Director Oral Presentations Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of July 19, 1999 Regular Session, as proposed Presentation of check in the amount of$4,482.00 from Waterloo Exchange duo for Disc Goif Course. HEARINGS AND BIDS 1. F.Y. 2000 Sidewalk Repair Grant Program-Zone 10, Contract No. 604. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Amend Motion-set new date of bid opening as August 9, 1999. July 26, 1999 Page 2 PETITIONS FROM PUBLIC 2. Resolution-to approve communication from City Engineer transmitting request of Elsie M. Christensen for a waiver for a concrete driveway to be located at 2232 West 3rd Street, together with the recommendation of approval. 3. Resolution-to approve communication from City Engineer transmitting request of Scott Hintz for a waiver for a concrete driveway to be located at 1255 Julian Avenue, together with the recommendation of approval. 4. Resolution-to approve communication from City Engineer transmitting request of Gerald W. Federspiel for a waiver for a concrete driveway to be located at 1118 E. Ridgeway Avenue, together with the recommendation of approval. 5. Resolution-to approve communication from City Engineer transmitting request of Laura Farmer for a waiver for a concrete driveway to be located at 503 Gable Street, together with the recommendation of approval. 6. Resolution-to approve communication from City Engineer transmitting request of Ray Phillips for a waiver for a concrete driveway to be located at 332 Polk Street, together with the recommendation of approval. 7. Resolution-to approve communication from Associate Planner transmitting request of Jon Fister to vacate, sell, and convey the 27"portion of alley abutting property generally located at 340 Columbia Circle for $147.05, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 9, 1999. 8. Resolution-to approve communication from Senior Planner transmitting request of Pine View Partners for a site plan amendment to the "R-4,R-P"Planned Residence District for property generally located on the northwest side of West 4th Street at Pinehurst Lane for construction of two multi family apartment buildings, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 16, 1998. REPORTS 9. Motion-to receive and file communication from City Clerk transmitting June 1999 Financial Report. DOCUMENTS 10. Resolution-to approve communication from Associate Planner transmitting an application for La Verne Williams for tax exemptions on improvements totaling approximately $15,000.00 for property located at 940 Sumner Street in the Consolidated Urban Revitalization Area Plan, together with recommendation of approval. July 26, 1999 Page 3 11. Resolution-to approve communication from Associate Planner transmitting an application for Pramod Sarin for tax exemptions on improvements totaling approximately $20,000.00 for property located at 215-217 Courtland Street in the Consolidated Urban Revitalization Area Plan, together with recommendation of approval. 12. Resolution-to approve communication from City Planner transmitting Development Agreement with Northland Products Company for property generally located at 1000 Rainbow Drive to build 25,000 additional square feet to existing building, with construction value estimated at $2,750,000, minimum assessment of $1,000,000 until December 21, 2010 and tax abatement for five years. Set date of hearing as August 9, 1999. 13. Resolution-to approve communication from Leisure Services Director transmitting Memorandum of Understanding with Iowa Northland Regional Council of Governments for grant writing services for a Recreation Infrastructure grant application for swimming pool renovations. 14. Resolution-to approve communication from Leisure Services Director transmitting three year lease agreement with the Black Hawk County Board of Supervisors for Cloverdale Park. 15. Resolution-to approve communication from Leisure Services Director transmitting five year lease and use agreement with Northwest Sports, Inc. for Waterloo Black Hawk Hockey Team to use Young Arena. Set date of hearing as August 9, 1999. 16. Preliminary Plat of Pine View Subdivision Resolution-to approve preliminary plat and necessary documents. 17. Resolution-to approve communication from Assistant City Engineer transmitting Construction Plans for Sanitary Sewer serving Cedar Hills Replat (Community for Manufactured Homes), as submitted by Schenk Engineering Company, and Sewage Treatment Agreement Form 29 with Iowa Department of Natural Resources, together with the recommendation of approval. RESOLUTIONS TO BE ADOPTED 18. Resolution-to approve San Marnan Development Plan. BILLS PAYMENTS 19. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. �. :. IY July 26, 1999 Page 4 NEW BUSINESS 20. F.Y. 2000 Sidewalk Repair Assessment Program-Zone 10, Contract No. 605. Preliminary Resolution-to approve construction of sidewalk improvements. Resolution-to fix value Of lots. Resolution-to adopt preliminary plat and schedule of assessments and estimate of costs. Resolution of Necessity (Proposed)-to set date of hearing as August 16, 1999. 21. F.Y. 2000 Hanna Blvd. and Rainbow Drive Box Culvert Improvements-Phase I, Contract No. 599. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as August 16, 1999. 22. F.Y. 1999 Ansborough Avenue Drainage Improvement-Gatewell M, Contract No. 600. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as August 23, 1999. 23. City Hall Boiler Replacement. Motion-to instruct Facilities Maintenance Supervisor to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as August 16, 1999. 24. Tuckpointing and painting of Central Garage and Leisure Headquarters and Tuckpointing of Veterans Memorial Hall. Motion-to instruct Facilities Maintenance Supervisor to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids. Set date of hearing as August 16, 1999. TRAVEL REQUESTS Motion-to approve the following: 25. John Daws, Sergeant Criminal Investigations, and Timothy Pillack, Sergeant Tri-County Task Force, to attend Midstates Organized Crime Information Center Annual Conference in Duluth, Minnesota on September 21 - 23, 1999, with costs not to exceed $825.00, including use of city vehicle. July 26, 1999 Page 5 26. Kerry Burt, Firefighter, to attend Child Passenger Safety Technician Certification Training Workshop in Coralville, Iowa on August 2 - 6, 1999, with costs not to exceed $125.25. 27. Robert Ball, Chief Building Inspector, to take I.C.B.O Exam for Plans Examiner in Rochester, Minnesota on August 14, 1999, with costs not to exceed $195.00, including use of city vehicle. 28. Robert Greenlee, Jr., Student Resource Officer, to attend D.A.R.E Instructor School in Des Moines, Iowa on September 13 - 17, 1999 and September 20 - 24, 1999, with costs not to exceed $815.00, including use of city vehicle. 29. Jeff Cutsforth, Lieutenant Waterloo Fire Rescue, to attend Networking Fundamentals Class in Minneapolis, Minnesota on August 4 - 5, 1999, with costs not to exceed $1,345.00. 30. David Ross, Maintenance Worker, to attend Sixth Annual Wastewater Workshop in LeClaire, Iowa on August 9 - 10, 1999, with costs not to exceed $160.70. 31. Todd Gaede, Maintenance Worker, to attend Sixth Annual Wastewater Workshop in LeClaire, Iowa on August 9 - 10, 1999, with costs not to exceed $233.20. 32. Brian Baker, Chief Mechanical Inspector, to take I.C.B.O Building Code Accessibility/Usability Specialist Exam in Rochester, Minnesota on August 14, 1999, with costs not to exceed $165.00, including use of city vehicle. MISCELLANEOUS Motion-to approve the following: 33. Beer/Liquor License Permit Application Class B Motel Best Western Starlite Village, 214 Washington Street (Renewal) (Expires 8/15/00) (Includes Sunday Sales) 34. Beer License Permit Application Class B La Chiquita Mexican Store, 310 E. 4th Street (Renewal) (Expires 7/6/00) (Includes Sunday Sales) 35. Beer/Liquor License Permit Application Class C Tropix Sports Bar, 801 Commercial (New) (Expires 8/1/00) (Includes Sunday Sales) Bo's, 118 Commercial (Renewal) (Expires 8/10/00) (Includes Sunday Sales) Fortunes Tap, 328 Elm (Renewal) (Expires 7/31/00) (Includes Sunday Sales) Waders Restaurant, 2970 Airport Blvd. (Renewal) (Expires 8/14/00) (Includes Sunday Sales) July 26, 1999 Page 6 36. Application for License for Going out of Business Sale Brookeridge Classics, 209 Brookeridge Drive-7/22/99-9/22/99 BONDS • 37. Motion-to approve the bonds. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 26, 1999 4:50 p.m. - Public Safety Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers 5:15 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Communication from Chief of Police transmitting disability retirement of Ronald Hatzky, Police Officer, effective July 14, 1999, together with recommendation of payment of $21,179.70 for unused vacation time and sick pay. 2. Communication from Library Director transmitting resignation of Lynne M. Miller, Librarian II, effective July 22, 1999, together with recommendation of payment of $4,205.52 for unused vacation time. 3. Communication from Chief of Police transmitting resignation of Laurie Stapella-Knief, Secretary, effective July 16, 1999, together with recommendation of payment of $887.04 for unused vacation time and sick pay. 4. Community Development minutes of June 15, 1999 on file in the City Clerk's office. 5. Waterloo Airport Commission minutes of June 22, 1999 on file in the City Clerk's office. 6. Waterloo Historic Preservation Commission minutes of June 15, 1999 on file in the City Clerk's office. 7. Waterloo Public Library minutes of June 14, 1999 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 1999 Slurry Seal Program, Contract No. 602. Pay Estimate No. 1 to Aspro in the total amount due of$75,451.74. July 26, 1999 Page 7 2. F.Y. 1999 Street Reconstruction Program, Contract No. 594. Pay Estimate No. 6 to Aspro in the total amount due of$136,973.50. 3. F.Y. 1999 Asphalt Overlay Program, Contract No. 597. Pay Estimate No. 3 to Aspro in the total amount due of$194,674.02. 4. F.Y. 1998 Street Reconstruction Program, Contract No. 564. Pay Estimate No. 21 to Aspro in the total amount due of$21,249.27. 5. F.Y. 1999 Concrete & Structure Repair Program, Contract No. 596. Pay Estimate No. 6 to B & B Builders in the total amount due of$28,353.27. 6. Easton Avenue Water Pollution Control Facilities, Contract No. 549. Pay Estimate No. 6 to Fagen, Inc. in the total amount due of$390,079.64. 7. Window on Waterloo-Phase V, STP-ES-8155(32)-81-07, Contract No. 579. Pay Estimate No. 4 to KWS, Inc. in the total amount due of$7,252.55. 8. Demolition for Waterloo Industries-Phase II, Contract No. 606. Pay Estimate No. 3 to Peterson Contractors, Inc. in the total amount due of$56,708.16. 9. F.Y. 1999 Sidewalk Repair Program-Zone 10, Contract No. 593. Pay Estimate No. 4 to Suckow Concrete Construction, Inc. in the total amount due of $20,081.94. COUNCIL WORK SESSION July 22, 1999 9:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Adjournment. Nancy Eckert City Clerk Tour of St . Paul' s United Methodist Church 5 :40 p.m. July 19, 1999 Mayor John Rooff and Council Members will tour the Family Life Center at St . Paul ' s United Methodist Church starting at 5 :40 p.m. on July 19, 1999 . Nancy Eckert City Clerk COUNCIL WORK SESSION July 19, 1999 5:20 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review status of Code Enforcement—Building Official . Adjournment. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, JULY 19, 1999 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1) time per item for a maximum of three(3) minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend David Horne, Interim Pastor at Westminster Presbyterian Church. Pledge of Allegiance: Councilperson Jerry Anders Oral Presentations Motion-to receive and file oral comments. Agenda, as amended. Minutes of July 12, 1999 Regular Session, as proposed Recognition of Matthew Campbell for rescuing a boy from a campground swimming pool while on vacation in Florida. Recognition of Tim Jensen, David Bartels, Brian Bess, Antonette Greer and Eunice Siedsma, participants of the Special Olympics World Games in Raleigh-Chapel Hill, North Carolina. Recognition of Patrol Officer Doug Larrabee for 30 years of service with Waterloo Police Department. Presentation of check in the amount of$4,482.00 from Waterloo Exchange Club for Disc Golf Course. July 19, 1999 Page 2 HEARINGS 1. Purchase of 200 theater seats in conjunction with renovation of Hope Martin Theater. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve purchase of said seats at a cost of$24,940.00 from Slipper Theatre Supply. 2. Municipal/Governmental Lease Purchase Agreement with Deere Credit, Inc. in the amount of$589,248.00 to provide funds to acquire equipment for the Sanitation, Water Pollution/Flood Control, Motor Vehicle Parking, Street and Leisure Services Departments. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for the authorization of said lease purchase agreement. Amend Resolution-to approve said lease purchase agreement. 3. Extending boundaries for the Consolidated Urban Revitalization Area. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. PETITIONS FROM PUBLIC 4. Resolution-to approve communication from Assistant City Planner transmitting request of Nazarene Church of Waterloo to vacate an eight foot platted utility easement generally located at 3622 Hammond Avenue, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 2, 1999. 5. Resolution-to approve communication from Assistant City Planner transmitting request of Northland Oil, Inc. to vacate, sell, and convey a portion of Forrester Avenue generally located north of Rainbow Drive and south of Highway 218 southbound for $1.00 for expansion of their facility, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as August 9, 1999. DOCUMENTS 6. Resolution-to approve communication from Personnel Director transmitting an agreement with Pathways to provide City's Employee Assistance Program (EAP)for F.Y. 2000 at a cost of$14.50 per employee for an estimated total cost of$8,400.00. July 19, 1999 Page 3 7. Final Plat of Tower Park No. 2 Resolution-to approve final plat and necessary documents. 8. Resolution-to approve communication from City Planner transmitting an agreement with the Economic Development Administration for a grant in the amount of$750,000.00 to be used for demolition of the Rath Vertical Kill and Alstadt Langlas Bakery Company, with city to construct storm sewer outlet from Sycamore Street to the Cedar River and reconstruct Sycamore Street from Vinton Street east to the railroad tracks. RESOLUTIONS TO BE ADOPTED 9. Resolution-to dedicate 20'x 461.7' of property generally located between lots 4 and 5 of the Northeast Industrial Park for sanitary sewer and utility easement purposes. ORDINANCES TO BE ADOPTED 10. An ordinance amending the 1999 Traffic Code by repealing Section 69, Proof of Security Against Liability (repealing the requirement for motorist to carry proof of automobile liability insurance because of changes in Iowa Code). Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. 11. An ordinance amending the 1999 Traffic Code by repealing Sections 359, Ten Minute Parking, and 360, Persons Authorized to Issue Tickets at Airport; and enacting in lieu thereof new Sections 359, Parking Regulations at Airport, and 360, Persons Authorized to Enforce Parking Regulations at Airport; and by adding Section 361, Penalties for Parking Violations at the Airport (no parking on south side of road, creating five minute drop-off zone and delivery zone, persons authorized to enforce parking regulations and increasing fine after 30 days,). Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENTS 12. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 13. F.Y. 1999 Parking Lots No. 5 & 8 Reconstruction, Contract No. 592. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as August 2, 1999. L July 19, 1999 Page 4 TRAVEL REQUESTS Motion-to approve the following: 14. Cammie Scully, Cultural &Arts Director, to view public sculpture exhibit in Chicago, Illinois on August 8 - 9, 1999 and to attend Folklife Festival, in East Lansing, Michigan on August 13 - 15, 1999, with costs not to exceed $630.00. MISCELLANEOUS Motion-to approve the following: 15. Beer/Liquor License Permit Application Class C B.J.'s Bar& Billiards, 110 Ida Street (Renewal) (Expires 7/29/00) (Includes Sunday Sales) 16. Application for Outdoor Service Area Mick's Corner Pub, 501 W. 4th Street (7/24/99-7/25/99, 7/31/99-8/1/99, 8/7/99- 8/8/99, 8/14/99-8/15/99, 8/21/99-8/22/99 and 8/28/99-8/29/99) BONDS 17. Motion-to approve the bonds. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 19, 1999 4:30 p.m. - Public Safety Committee, Council Chambers 4:50 p.m. - Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers 5:20 p.m. - Council Work Session, Council Chambers 5:40 p.m. - Tour of Family Life Center at St. Paul's United Methodist Church PUBLIC INFORMATION 1. Communication from Personnel Director transmitting resignation of Annie Butler, Personnel Analyst, effective July 16, 1999, together with recommendation of payment of$5,250.01 for unused vacation and sick pay. July 19, 1999 Page 5 2. Planning, Programming and Zoning minutes of June 8, 1999 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Window on Waterloo, Phase V, STP-ES-8155(32)-81-07. Pay Construction Inspection Services to Craig Ritland in the total amount due of $2,175.00. 2. F.Y. 1999 Tower Technoloqu Park, Contract No. 608. Pay Estimate No. 2 to Peterson Contractors in the total amount due of$14,620.50. COUNCIL WORK SESSION July 15, 1999 9:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Adjournment. Nancy Eckert City Clerk COUNCIL WORK SESSION July 12, 1999 4 : 30 - 5 : 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of Economic Development Plan—City Planner. Adjournment. Nancy Eckert City Clerk JOINT WATERLOO AIRPORT COMMISSION/COUNCIL WORK SESSION July 12, 1999 5 : 15 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update from Airport Commission. Adjournment. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, JULY 12, 1999 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Ronald Waters, Hammond Avenue Brethren Church Pledge of Allegiance: Councilperson Joe Collier Oral Presentations Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of July 6, 1999 Regular Session, as proposed Swearing in of Police Officers Robert J. Michael, Stacy D. Elenz, Thomas N. Sullivan and Jeffrey A. Tyler. Swearing in of Police Reserve Officers Albert Bovy, David Bovy, Mark Brandes, Joel Cizek, Michael Devine, Todd Engels, Jeff Johnson, Dale McMillan and Steven Newell. Recognition of Award of 1999 City Livability Award from U.S. Conference of Mayors and Waste Management. July 12, 1999 Page 2 PETITIONS FROM PUBLIC 1. Resolution-to approve communication from City Engineer transmitting request of Steven E. Gleason for a waiver for a concrete driveway to be located at 4055 Suburban Drive, together with the recommendation of approval. 2. Resolution-to approve communication from City Engineer transmitting request of Jack A. Wright for a waiver for a concrete driveway to be located at 4750 Clover Lane, together with the recommendation of approval. 3. Resolution-to approve communication from City Engineer transmitting request of Barbara J. Buenger for a waiver for a concrete driveway to be located at 301 Kothe Avenue, together with the recommendation of approval. 4. Resolution-to approve communication from Police Chief transmitting request of Cedar Valley Race Committee to conduct Quakerdale Cedar Valley running, walking and wheeling road race beginning at 8:00 a.m. and ending by noon on Saturday, September 18, 1999, with the race to begin and end at Central Intermediate School. DOCUMENTS 5. Resolution-to approve communication from Fire Chief transmitting a one-year 28E Agreement with Elk Run Heights to provide fire and ambulance services. 6. Resolution-to approve communication from Fire Chief transmitting a one-year 28E Agreement with East Waterloo Township to provide fire and ambulance services. 7. Resolution-to approve communication from Fire Chief transmitting a one-year 28E Agreement with Cedar Township to provide fire and ambulance services. 8. Resolution-to approve communication from Associate Planner transmitting an application for Edward Johnson for tax exemptions on improvements totaling approximately $12,117.00 for property located at 513 Courtland Street in the Consolidated Urban Revitalization Area Plan, together with recommendation of approval. 9. Resolution-to approve communication from City Planner transmitting request of Clear Windows for a loan from the revolving loan fund in the amount of$60,000, with a one year balloon, interest at 6.5% and payments made on interest only due quarterly. 10. Resolution-to approve communication from City Planner transmitting partial acquisition contract and accepting deed for Parcel No. 108 (Louis W. and Theresa A. Schmitz) in the amount of$75,100.00 in conjunction with the Martin Luther King Jr. Drive/Bishop Avenue Extension Project. July 12, 1999 Page 3 11. Resolution-to approve communication from Fire Chief transmitting Services Agreement with the Iowa State Fire Marshal's Office to provide Hazardous Materials Training to volunteer fire fighters. 12. Motion-to approve communication from Associate Engineer transmitting Extra Work Order No. 4 for a net increase in the amount of$52,818.62, with city's match of $10,563.72, in conjunction with Window on Waterloo-Phase V Project, STP-ES- 8155(32)-81-07, Contract No. 579. RESOLUTIONS TO BE ADOPTED 13. Resolution-to approve communication from Finance Manager transmitting proposed lease/purchase agreement with John Deere Credit for equipment in the amount of $589,248 for the Sanitation, Water Pollution/Flood Control, Motor Vehicle Parking, Street and Leisure Services Departments. Set date of hearing as July 19, 1999. 14. Resolution-to approve communication from Assistant City Planner transmitting request from Basic Materials, Inc. for the expansion of the existing quarry generally located along the east side of North Elk Run Road. ORDINANCES TO BE ADOPTED 15. An ordinance amending the Code of Ordinances of the City of Waterloo, Iowa, by repealing Subsections 13-34 and 13-35 of Article III, Fireworks, of Chapter 13, Explosives and Fireworks; and enacting in lieu thereof new Subsections 13-34 and 13- 35 of Article III, Fireworks, of Chapter 13, Explosives and Fireworks (providing penalties for failure to obtain permit). Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENTS 16. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 17. Motion-to approve communication from City Clerk transmitting recommendation of appointment of Diane Pearson to the position of Administrative Secretary, effective July 26, 1999. July 12, 1999 Page 4 TRAVEL REQUESTS Motion-to approve the following: 18. Frank Magsamen, Fire Chief, to attend Fire Service Leadership Conference in St. Charles, Missouri on July 28 - 30, 1999, with costs not to exceed $621.00, including use of city vehicle. 19. John Kehoe, Chief Electrical Inspector, to attend the 95th Annual Western Section IAEI meeting in Wichita, Kansas on September 19-22, 1999, with costs not to exceed $939.00. MISCELLANEOUS Motion-to approve the following: 19a. Application for Outdoor Service Area Add Mick's Corner Pub, 501 W. 4th Street (7/17/99 - 7/18/99) BONDS 20. Motion-to approve the bonds. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, July 12, 1999 3:50 p.m. - Building and Grounds Committee, Council Chambers 4:05 p.m. - Public Safety Committee, Council Chambers 4:10 p.m. - Finance Committee, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers 5:15 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Communication from City Planner transmitting retirement of Robert Donels, Senior Planner, effective June 30, 1999, together with recommendation of payment of $4,322.67 for unused vacation and sick pay. 2. Waterloo Cultural and Arts Commission minutes of May 18, 1999 on file in the City Clerk's office. July 12, 1999 Page 5 3. Communication from Chief of Police transmitting appointment of Robert J. Michael, Stacy D. Elenz, Thomas N. Sullivan and Jeffrey A. Tyler to the position of Police Officer effective July 12, 1999.. CONTRACT PAYMENT SCHEDULE 1. F.Y. 1999 Street Reconstruction Program, Contract No. 594. Pay Estimate No. 5 to Aspro in the total amount due of$356,698.71. 2. F.Y. 1999 Asphalt Overlay Program, Contract No. 597. Pay Estimate No. 2 to Aspro in the total amount due of$252,892.76. 3. F.Y. 1999 Concrete & Structure Repair Program, Contract No. 596. Pay Estimate No. 5 to B & B Builders in the total amount due of$18,939.63. 4. Window on Waterloo, Phase V, STP-ES-8155(32)-81-07, Contract No. 579. Pay Estimate No. 3 to KWS, Inc. in the total amount due of$26,524.90. 5. Waterloo Community Schools Demolition and Site Clearance, CDBG 109-D-5-10-99. Pay demolition and clearance services to Lehman Trucking & Excavating in the total amount due of$8,180.00. 6. Demolition for Waterloo Industries, Phase II, Contract No. 606. Pay Estimate No. 2 to Peterson Contractors, Inc. in the total amount due of$22,070.87. 7. F.Y. 1999 Sidewalk Repair Program-Zone 10, Contract No. 593. Pay Estimate No. 3 to Suckow Concrete Construction, Inc. in the total amount due of $28,555.11. COUNCIL WORK SESSION July 8, 1999 9:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Adjournment. Nancy Eckert City Clerk COUNCIL WORK SESSION July 6, 1999 5: 30 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Proposal by Finance Manager to invest bond proceeds and presentation by Iowa Public Agency Investment Trust. Adjournment. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. TUESDAY, JULY 6, 1999 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1) time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Mark Eigsti, Waterloo Church of Nazerene Pledge of Allegiance: Dr. Bill Gronen Oral Presentations Motion-to receive and file oral comments. Agenda, as proposed or amended. Minutes of June 28, 1999 Regular Session, as proposed Presentation of report from Superintendent of Sanitation and Recycling on Tire Recycling. HEARINGS 1. Sale and conveyance of the east-west unimproved alley located between Adams and Webster Streets, west of Hewitt Street-Charles Myles and Charles Schauf Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Resolution-to authorize said sale and conveyance. July 6, 1999 Page 2 2. Vacation, sale and conveyance of the western thirteen (13)feet of Ashland Avenue between Brees Street and Thorson Avenue for $926.90 to satisfy zoning setback requirements to construct commercial structures-James and Marilun Grandon. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from Assistant City Engineer transmitting request of MidAmerican Energy for a variance to Truck Embargo Ordinance on Idaho Street from Newell Street to East Donald Street; East Donald Street from Elk Run Road to Moline Road; East Airline Highway from Moline Road to Logan Avenue (Highway 63) from July 6, 1999 though October 1, 1999 during construction of the second half of a 12" main installation project which will tie in at Newell Street approximately one-half mile east of Northeast Drive and extending northwesterly to the corner of Highway 63 and East Airline Highway. DOCUMENTS 4 Resolution-to approve communication from Earth Tech transmitting a Supplemental Agreement at an estimated cost of$8,500.00 to design the polymer feed system in conjunction with the Easton Avenue Water Pollution Control Facilities, Contract No. 549. 5. Resolution-to approve communication from Chief of Police transmitting a grant application with the State of Iowa for a Juvenile Justice Grant in the amount of $78,399.00, with a required 25% local match of$19,600.00 being met by Area VII Job Training, Big Brothers/Big Sisters, Grout Museum, and Leisure Services for funding of various youth programs in Waterloo. 6. Resolution-to approve communication from Chief of Police transmitting an agreement with the Iowa Division of Criminal and Juvenile Justice Planning for an Innovative Law Enforcement and Community Policing grant in the amount of$15,000.00 to fund programs designated to break patterns of multi-generational criminal patterns. 7. Resolution-to approve communication from Cultural and Arts Director transmitting an agreement with Iowa Arts Council Service for a grant in the amount of$2,000.00 to be used for the FY2000 Junior Art Gallery exhibit "Through Diego's Eyes: A Portrait of Mexico". July 6, 1999 Page 3 RESOLUTIONS TO BE ADOPTED 8. Resolution-to approve communication from City Planner transmitting a permanent easement agreement with Chicago Central and Pacific Railroad in the amount of $5,000.00 for acquisition of right-of-way needed in conjunction with Martin Luther King Jr. Drive/Bishop Avenue Extension Project. 9. Resolution-to approve communication from Assistant City Planner transmitting temporary and permanent acquisition contracts with William Stevenson in conjunction with Anthony Street drainage improvements. ORDINANCES TO BE ADOPTED 10. An ordinance vacating a portion of an easement generally located adjacent to the north side of Huntington Road and just south of Valdez Drive and rescinding Ordinance No. 4360. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. 11. An ordinance vacating a portion of Court Avenue and rescinding Ordinance No. 4326. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize sale and conveyance and rescinding Resolution No. 1998-702. 12. An ordinance vacating the easterly 101 feet by 25 feet of property generally located within Regal Avenue and the alley abutting property to the east and rescinding Ordinance No. 4308. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. 13. An ordinance amending the 1999 Traffic Code by repealing Subsection (36) Black Hawk Street of Section 551, Parking Prohibited at All Times on Certain Streets; and enacting in lieu thereof new Subsection (36) Black Hawk Street of Section 551, Parking Prohibited at All Times on Certain Streets (prohibit parking on the southwest side of Black Hawk Street from 15th Street to 18th Street). Motion-to receive,file, consider and pass for the second time. Motion-to suspend rules. Motion-to consider and pass for the third time and adopt ordinance. BILLS PAYMENTS 14. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. July 6, 1999 Page 4 NEW BUSINESS 15. F.Y. 2000 Sidewalk Repair Block Grant Program-Zone 10, Contract No. 604. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as July 26, 1999. 16. Resolution-to approve communication from Cultural and Arts Director transmitting request to set date of hearing as July 19, 1999 on the purchase of 8 rows of theater seating for Hope Martin Theater. TRAVEL REQUESTS Motion-to approve the following: 17. Todd Derifield, City Forester, to attend International Society of Arboricultures Annual Conference in Stanford, Connecticut on July 31 -August 4, 1999, with costs not to exceed $545.00. 18. S. Maureen Newbill, Business and Marketing, to return artifacts borrowed for the Junior Art Gallery Bosnian exhibit and attend Madison Art Fair in Madison, Wisconsin on July 11 - 12, 1999, with costs not to exceed $232.50. 19. Tim Mrozek, Traffic Engineer, to attend TRB Traffic Signal Systems Committee Meetings in Bloomington, Minnesota on July 11 - 13, 1999, with costs not to exceed $255.00. 20. Cammie Scully, Cultural and Arts Director, to attend Folklife Festival in East Lansing, Michigan on August 13 - 15, 1999, with costs not to exceed $320.00. MISCELLANEOUS Motion-to approve the following: 21. Beer/Liquor License Permit Application Class A Club Newell Street Community Building, 820 Newell Street (Renewal) (Expires 7/10/00) 22. Beer License Permit Application Class C Dell Oil, LTD, 90 west 18th Street (Renewal) (Expires 7/27/00) (Includes Sunday Sales) Jaynes Pony Express, 1459 Ansborough Avenue (Renewal) (Expires 6/30/99) (Includes Sunday Sales) July 6, 1999 Page 5 23. Beer/Liquor License Permit Application Class C Maple Lanes Bowling Center, 2608 University Avenue (Renewal) (Expires 7/10/00) (Includes Sunday Sales) 24. Application for Outdoor Service Area Mick's Corner Pub, 501 West 4th Street (7/10/99 - 7/11/99) BONDS 25. Motion-to approve the bonds. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Tuesday, July 6, 1999 5:00 p.m. - Building and Grounds Committee, Council Chambers 5:15 p.m. - Finance Committee, Council Chambers 5:30 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Airport Area Development Authority minutes of May 19, 1999 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Window on Waterloo Phase V, STP-ES-8155(32)-81-07. Pay Architect Services to Craig Ritland ASLA in the total amount due of$2,913.50. 2. F.Y. 1999 North Hackett Road Force Main, Contract No. 595. Pay Estimate No. 1 to Denver Construction in the total amount due of$19,193.80. 3. Martin Luther King Jr. Drive Phases IV and V Design, STP-U-8155(34)-70-07. Pay Invoice No. 15 to Earth Tech in the total amount due of$22,943.42. 4. North Evans Road Milepost W-273.02 Dot#307-110M. Pay OMNI Products Inc. in the total amount due of$16,874.00. 5. F.Y. 1999 Tower Technology Park No. 1 Improvements, Contract No. 608. Pay Estimate No. 2 to Schenk Engineering Company in the total amount due of $4,744.34. COUNCIL WORK SESSION July 1, 1999 9:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Adjournment. Nancy Eckert City Clerk