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HomeMy WebLinkAbout02.February COUNCIL WORK SESSION February 22, 1999 5 : 15 - 5 : 45 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Review of the F.Y. 1999 Window on Waterloo - Phase V Project, Contract No . 579—Associate Engineer. Adjournment. Nancy Eckert City Clerk COUNCIL WORK SESSION February 25, 1999 9 : 00 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meetings . Adjournment . Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, FEBRUARY 22, 1999 General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1) time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Oral Presentations Motion-to receive and file oral comments. Invocation by: Reverend Richard Achey, Ridgeway Bethel Baptist Church Pledge of Allegiance: Paul Huting, Leisure Services Director Agenda, as proposed or amended. Minutes of February 15, 1999 Regular Session and the minutes of the February 17, 1999 Special Session, as proposed. Recognition of Police Officers Chris Samuelson, Robert Hild, Clare Reed and Property Evidence Coordinator Terry Blank for 30 years of service to the city. Introduction of Kevin Lee, Medical Coordinator for Waterloo Fire Rescue. February 22, 1999 '..' "' Page 2 HEARINGS 1. Dedicate thirty-one (3 1)feet of right-of-way generally located along the southern portion of Esther Street and twenty (20)feet generally located along the western edge of Sherman Avenue-AutoZone Auto Parts Store. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Resolution-to dedicate said right-of-way. 2. Rezone from "A-1"Agricultural District to "M-1"Light Industrial District property generally located northeasterly of the Hess and East Shaulis Roads intersection for the proposed development of warehousing and industrial facilities-Esther Hess and Alabar Pla7a Inc. HOLD HEARING—Motion-to receive and file petitions of opposition. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from City Clerk transmitting request of Bruce Stiles for an exception to burning yard waste to burn approximately 20 acres of prairie grass and 8 acres of adjoining grass land of lower prairie quality located on the north side of Big Rock Road, one-fourth mile west of Highway 63 during March 21 - May 1, 1999, together with recommendation of approval of the Fire Chief, Leisure Services Director, and Superintendent of Recycling/Sanitation. REPORTS 4. Motion-to approve communication from City Clerk transmitting request for authorization to publish 1998 salaries for all city employees and officials, as required by law. DOCUMENTS 5. F.Y. 1998 Block Grant Curb and Gutter Paving Program, Contract No. 552. Motion-to approve communication from Assistant City Engineer transmitting Change Order No. 1 for a decrease in the amount of$2,455.95. 6. Resolution-to approve communication from Assistant City Planner transmitting a Development Agreement with Robert Dickson for renovation of 611-615 Sycamore Street, including a $19,000.00 loan and tax rebates for ten years. February 22, 1999 Page 3 7. Resolution-to approve communication from Assistant City Planner transmitting an Indemnity Agreement with Robert Dickson in conjunction with the salvage rights to 102 East 4th Street. 8. Resolution-to approve communication from Assistant City Planner transmitting a Development Agreement with Gary Ritter for renovation of 110 East 4th Street, including tax rebates for ten years or until Mr. Ritter has received $21,910.00 in rebates. 9. Resolution-to approve communication from Assistant City Planner transmitting an Indemnity Agreement with Gary Ritter in conjunction with the salvage rights to 104 East 4th Street. RESOLUTIONS TO BE ADOPTED 10. Resolution-to approve acquisition contract payment and accepting the deed for 102 East Fourth Street (Robert Dickson) in the amount of$75,000.00 in conjunction with Waterloo Industries Project. 11. Resolution-to approve acquisition contract payment and accepting the deed for 104 East Fourth Street (Gary Ritter) in the amount of$75,000.00, with relocation costs of $64,808.00 and actual moving costs of$4,000.00 in conjunction with Waterloo Industries Project. ORDINANCES TO BE ADOPTED 12. An Ordinance amending the Code of Ordinances of the City of Waterloo, Iowa, by: repealing Division 4, Board of Park Commissioners, of Chapter 2, Administration, and enacting in lieu thereof a new Division 4, Leisure Services Commission; and repealing Article I, in general, and Article III, Park Regulations, of Chapter 28, Parks and Recreation; and enacting in lieu thereof a new Article I, In General, and a new Article III, Rules and Regulations of Leisure Services Commission, of Chapter 28, Leisure, Cultural and Arts Services; and adding Section 27-18, Prohibiting Use of Vehicles on Flood Control Levees, to Chapter 27, Offenses; Miscellaneous (creating Leisure Services Commission). Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. 13. An Ordinance amending the Code of Ordinances of the City of Waterloo, Iowa, by repealing Article II, Recreation, of Chapter 28, Parks and Recreation, and enacting in lieu thereof a new Article II, Cultural and Arts Commission, of Chapter 28, Leisure, Cultural and Arts Services (creating Cultural and Arts Commission). Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. February 22, 1999 Page 4 14. An Ordinance amending the Code of Ordinances of the City of Waterloo, Iowa, by repealing Subsection (b) Penalty of Section 23% - 8, Scattering of Refuse and Littering Prohibited, of Chapter 23%, Litter Control; and enacting in lieu thereof a New Subsection (b) Penalty of Section 237 - 8, Scattering of Refuse and Littering Prohibited, of Chapter 23%, Litter Control (creating fine for littering up to $500 for first offense and up to $750 for an_q subsequent offense). Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENTS 15. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 16. Motion-to approve communication from City Planner transmitting recommendation of appointment of Valerie K. Heiberger to the position of Bookkeeper effective on a mutually agreed upon date. TRAVEL REQUESTS Motion-to approve the following: 17. Larry Smith, Collection Systems/Maintenance Supervisor, to attend IWPCA's 1999 Collection System Certification Conference and to test for certification on March 11-12, 1999 in Ankeny, Iowa, with costs not to exceed $139.22, including use of city vehicle. 18. Darwin Kupka, Collection Systems Foreman, to attend IWPCA's 1999 Collection System Certification Conference on March 11-12, 1999 in Ankeny, Iowa, with costs not to exceed $174.22, including use of city vehicle. 19. Michael D. Rooff, Programmer Analyst, to attend Training for Permits Plus on April 18- 23, 1999 in Reno, Nevada, with costs not to exceed $1,438.30. 20. Keith Kearns, Treatment Operations Foreman, to attend Great Plains Water Environment and Solid Waste Management Conference in Omaha, Nebraska on March 24-25, 1999, with costs not to exceed $306.41. 21. Dave Van Dee, Assistant City Planner, Rudy Jones, Contract Compliance Officer, and Sherry Jaeger, Waterloo Housing Partnership Manager to attend training in Philadelphia, Pennsylvania on March 27- 31, 1999, with costs not to exceed $1,907.00. February 22, 1999 Page 5 MISCELLANEOUS Motion-to approve the following: 22. Beer License Permit Application Class C K-Mart, 3810 University Avenue (Renewal) (Expires 2/28/00) (Includes Sunday Sales) S & S Meat Inc., 930 W. 5th Street (Renewal) (Expires 3/7/00) (Includes Sunday Sales) 23. Wine License Permit Application Class B K-Mart, 3810 University Avenue (Renewal) (Expires 2/28/00) (Includes Sunday Sales) S & S Meat Inc., 930 W. 5th Street (Renewal) (Expires 3/7/00) (Includes Sunday Sales) 24. Beer/Liquor License Permit Application Class C Lone Star, 4045 Hammond Avenue (Renewal) (Expires 3/12/00) (Includes Sunday Sales) BONDS 25. Motion-to approve the bonds. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, February 22, 1999 4:30 p.m. - Executive Session, Police Library 4:50 p.m. -Public Safety Committee, Council Chambers 4:55 p.m. - Public Works Committee, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers 5:15 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library minutes of January 11, 1999 on file in the City Clerk's office. 2. Airport Area Development Authority minutes of January 15, 1999 on file in the City Clerk's office. 3. Metropolitan Transit Authority minutes of January 21, 1999 and February 4, 1999 on file in the City Clerk's office. February 22, 1999 Page 6 4. Community Development minutes of January 26, 1999 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 1996 Sunnyside Heights Area Street Improvements RISE Project No. RM-8155(14)- 9D-07, Contract No. 504. Pay engineering services to Claassen Engineering & Surveying in the total amount due of$930.32 2. F.Y. 1996 Sunnyside Heights Area Street Improvements RISE Project No. RM-8155(14)- 9D-07, Contract No. 504. Pay design engineering services to Claassen Engineering & Surveying in the total amount due of$2,220.00. 3. Easton Avenue WPFC Construction, Contract No. 549. Pay Estimate No. 1 to Fagan, Inc. in the total amount due of$900,717.04. 4. Hunt Wesson Sanitart.i Pretreatment Facilitu Phase II, Contract No. 538. Pay Estimate No. 5 to Rust Environmental & Infrastructure in the total amount due of $11,081.93. COUNCIL WORK SESSION February 18 , 1999 9 : 00 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meetings . Adjournment . Nancy Eckert City Clerk AGENDA OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, TO BE HELD IN THE COUNCIL CHAMBERS IN THE CITY HALL, 4:30 P.M. WEDNESDAY, FEBRUARY 17, 1999 ROLL CALL. Motion—to approve Agenda, as proposed or amended. Motion—to receive and file copies of Call. BOND SALE 1. Bids of 15,500,000 Essential Corporate Purpose General Obligation Refunding Bonds. Motion—to receive and file proof of publication of Notice of Sale. Resolution—to direct sale of S15,500,000 Essential Corporate Purpose General Obligation Refunding Bonds. Motion—to instruct City Clerk to return certified checks to the unsuccessful bidders. Motion—to adjourn. Nancy Eckert City Clerk BID OPENING Wednesday, February 17, 1999 12:00 Noon Council Chambers 1. Bids of$15,500,000 Essential Corporate Purpose General Obligation Refunding Bonds. Receive and file sealed bids,BUT NOT OPENED. Instruct City Clerk to open sealed bids. Refer to Speer Financial Inc. Adjourn to 4:30 p.m. Nancy Eckert City Clerk COUNCIL I CRK SESSION February 15, 1999 4 : 30 - 3 : 00 p.m. Council Chambers Roil Call. Approval of Agenda, as proposed. 1 . Review of proposed Cultural and Arts Commission and Leisure Services Commission Ordinances . Adjournment. Nancy Eckert City Clerk COUNCIL WORK SESSION February 15, 1999 5 : 00 - 5 : 30 o.m. Council Chambers Roll Cal_. :bcroval of Agenda, as proposed. Review of Waterloo Convention & Visitors Bureau recommendation on allocation of Hotel/Motel Tax. =d'.curnment. Nancy Eckert City Clerk I THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, FEBRUARY 15, 1999 General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Oral Presentations Motion-to receive and file oral comments. Invocation by: Reverend Gerald Dolf, United Methodist Urban Minister Pledge of Allegiance: Fire Chief Frank Magsamen Agenda, as proposed or amended. Minutes of February 8, 1999 Regular Session, as proposed HEARINGS 1. Issuance of not to exceed $15,500,000 General Obligation Bonds for an Essential Corporate Purpose (refunding outstanding general obligation debt). Motion-to receive and file proof of publication of notice of public hearing--for the purpose of retiring bonds previously issued at higher interest rates. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for issuance of said bonds. February 15, 1999 ' Page 2 UNFINISHED BUSINESS 2. Modular Ambulance Body for Waterloo Fire Rescue. Resolution-to approve communication from Fire Chief transmitting recommendation of award of contract in the amount of$67,360.00 to Emergency Vehicle Sales and Service of Alexander, Iowa. PETITIONS FROM PUBLIC 3. Motion-to approve communication from March of Dimes Birth Defect Foundation requesting authorization to hold annual March of Dimes WalkAmerica on May 1, 1999 to begin and end at Central Middle School. 4. Resolution-to approve communication from City Clerk transmitting request of John W. Miller for an exception to burning yard waste to burn approximately 2 % acres of prairie grass located off Kimball Avenue behind 145 Blaine Road during March/April, 1999, together with recommendation of approval of the Fire Chief Leisure Services Director, and Superintendent of Recycling/Sanitation 5. Resolution-to approve communication from City Planner transmitting request of Northland Oil to sell and convey parcel of land generally located behind their current business located at 1000 Rainbow Drive for $1.00. Set date of hearing as March 8, 1999. DOCUMENTS 6. Resolution-to approve communication from Associate Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Denver Construction, Inc. of Denver, Iowa and to receive and file two year maintenance bond in conjunction with the F.Y. 1998 WCF& N Drive Sanitary Sewer Extension, Contract No. 561. 7. Resolution-to approve communication from Associate Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Rampart Corporation of Waterloo, Iowa and to receive and file two year maintenance bond in conjunction with the F.Y. 1998 Block Grant Curb and Gutter Paving Program, Contract No. 552. 8. Resolution-to approve communication from Community Development Director transmitting an agreement with Iowa Department of Economic Development for a Local Housing Assistance Program (LHAP) Grant in the amount of$400,000.00. 9. Resolution-to approve communication from City Planner transmitting a Subordination Agreement with Black Hawk Economic Development, Inc. in conjunction with Small Business Administration loan with JNI, Inc. together with recommendation of approval of the Revolving Loan Fund Committee. February 15, 1999 Page 3 10. Resolution-to approve communication from City Planner transmitting an Intercreditor Agreement with Black Hawk County Economic Development, Inc., Waterloo Industrial Development Association and the Iowa Department of Economic Development to share the city's security position for Advanced Heat Treat.. ORDINANCES TO BE ADOPTED 11. Reestablishment of the Self Supported Municipal Improvement District (SSMID) at $2.75 per$1,000.00 of assessed valuation. Motion-to consider and pass for the second time. Delay adoption to March 15, 1999. BILLS PAYMENTS 12. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 13. F.Y. 1998 River Road Walkwaq Lighting, Contract No. 574. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as March 8, 1999. 14. Motion-to approve communication from Leisure Services Director transmitting recommendation of appointment of Kyle Routh to the position of Forestry Foreman effective February 16, 1999. 15. Motion-to approve communication from Leisure Services Director transmitting recommendation of appointment of Madonna Welsh to the position of Bookkeeper effective March 1, 1999. 16. Motion-to approve communication from Leisure Services Director transmitting recommendation of appointment of Jim Jansen to the position of Golf Maintenance I effective on the regular spring call back date. TRAVEL REQUESTS Motion-to approve the following: 17. Al Pryor, Police Lieutenant, to attend FAA Sponsored Civil Aviation Seminar in St. Louis, Missouri on April 12 -April 16, 1999 with costs not to exceed $515.00, including use of city vehicle. �, �-- February 15, 1999 Page 4 18. Todd Derifield, City Forester, to attend Annual Shade Tree Conference at Iowa State University in Ames, Iowa on March 9 - 10, 1999, with costs not to exceed $142.95, including use of city of vehicle. 19. Tim Powers, Fire Coordinator/Instructor, to teach class at Iowa State University from February 11 -May 6, 1999, with costs not to exceed $273.00, including use of city vehicle. MISCELLANEOUS Motion-to approve the following: 20. Wine Permit Application Class B Hy-Vee, 306 Byron Street (Renewal) (Expires 3/23/00) (Includes Sunday Sales) Express Mart, 1027 East 4th Street (Renewal) (Expires 3/9/00) (Includes Sunday Sales) 21. Beer Permit Application Class C Hy-Vee, 306 Byron Street (Renewal) (Expires 3/23/00) (Includes Sunday Sales) Express Mart, 1027 East 4th Street (Renewal) (Expires 3/9/00) (Includes Sunday Sales) ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, February 15, 1999 4:30 p.m. - Council Work Session, Council Chambers 5:00 p.m. - Council Work Session, Council Chambers 5:30 p.m. - Human Resources Committee, Council Chambers 5:35 p.m. - Public Safety Committee, Council Chambers 5:40 p.m. -Public Works Committee, Council Chambers 5:50 p.m. - Finance Committee, Council Chambers Wednesday, February 17, 1999 4:30 p.m. - Special Council Meeting (Bond Sale) PUBLIC INFORMATION 1. Civil Service List for the position of Forestry Foreman, as certified by the Civil Service Commission on February 4, 1999. 2. Civil Service List for the position of Bookkeeper, as certified by the Civil Service Commission on February 4, 1999. February 15, 1999 Page 5 3. Civil Service List for the position of Medical Officer, as certified by the Civil Service Commission on February 4, 1999. 4. Civil Service List for the position of Code Enforcement Officer, as certified by the Civil Service Commission on February 4, 1999. 5. Communication from Fire Chief transmitting appointment of Kevin Lee to the position of Medical Officer effective February 16, 1999. CONTRACT PAYMENT SCHEDULE 1. F.Y. 1998 WCF&N Drive Sanitary Sewer Extension, Contract No. 561. Pay Estimate No. 2 to Denver Construction in the total amount due of$1,284.09. 2. Flow Equalization Basins, Contract No. 299. Pay Estimate No. 10 to Peterson Contractors, Inc. in the total amount due of $12,603.46. THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, FEBRUARY 8, 1999 General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1) time per item for a maximum of three(3) minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Oral Presentations Motion-to receive and file oral comments. Invocation by: Father George Karnik, St. John's Catholic Church Pledge of Allegiance: Don Temeyer, City Planner Agenda, as proposed or amended. Minutes of February 1, 1999 Regular Session, as proposed Introduction of Yoshida Ford and Misty Rossow, students from Expo Jr. Achievement Job Shadowing and Police Sergeant Ann Meyer. February 8, 1999 Page 2 HEARINGS 1. Rezone from "A-1"Agricultural District to "M-1"Light Industrial District property generally located northeasterly of the Hess and East Shaulis Roads Intersection for the proposed development of warehousing and industrial facilities-Ester Hess and Alabar Plaza Inc. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third times and adopt ordinance. 2. Reestablishment of the Self Supported Municipal Improvement District (SSMID) at $2.75 per $1,000.00 of assessed valuation. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming, and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Delay adoption to March 15, 1999. REPORTS 3. Motion-to approve communication from City Clerk transmitting January 1999 Financial Reports. PETITIONS FROM PUBLIC 4. Resolution-to approve communication from Assistant City Planner transmitting request of AutoZone Auto Parts Store to dedicate thirty-one (31)feet of right-of-way generally located along Esther Street and twenty (20)feet generally located along Sherman Avenue, together with the recommendation of approval of the Planning, Programming, and Zoning Commission. Set date of hearing as February 22, 1999. 5. Resolution-to approve communication from Assistant City Planner transmitting request of Flynn/Jones Partnership to amend the "C-2/C-Z" Conditional Zoning District site plan for property generally located at the southwest corner of San Marnan Drive and Kimball Avenue for development of a Burger King, together with recommendation of approval of the Planning, Programming, and Zoning Commission. Set date of hearing as March 1, 1999. 6. Resolution-to approve communication from City Planner transmitting request of Cinema Entertainment for a site plan amendment to the "S-1" Shopping Center Commercial District for expansion of the existing Crossroads Cinema, together with recommendation of approval of the Planning Programming and Zoning Commission. Set date of hearing as March 1, 1999. February 8, 1999 Page 3 DOCUMENTS 7. Resolution-to approve communication from Traffic Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Voltmer Electric, Inc. of Decorah, Iowa in conjunction with the Highway 63 and West 3rd Street and Interconnection Traffic Signal Improvements UST-63-6(63)-4A-07; CS-TSF-8155(17)-85- 07, Contract No. 507. 8. Resolution-to approve communication from Associate Engineer transmitting Standard Cooperative Agreement with the Chicago Central and Pacific Railroad Company in conjunction with the North Evans Road Grade Crossing with costs estimated at $18,681.32. 9. Resolution-to approve communication from City Planner transmitting application from Gary Murphy for tax exemption on improvements proposed for property located at 414 East 7th Street in the Franklin Urban Revitalization Area. RESOLUTIONS TO BE ADOPTED 10. Resolution-to approve communication from Assistant City Planner transmitting request to dedicate the street portion generally located easterly of the existing Hawkeye Village Apartment Complex for right-of-way purposes and to approve the street name of Dublin Drive. 11. Resolution-to approve communication from Assistant City Planner transmitting request to dedicate the property generally located on the south side of East Orange Road directly east of Hawkeye Village for water main and drainage utility purposes. BILLS PAYMENTS 12. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 13. F.Y. 1999 Right-of-Way Mowing. Motion-to instruct Leisure Services Director to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as March 1, 1999. 14. Tower Park-Part of Tract F. Resolution-to accept the work Motion-to receive and file final schedule of assessments and final plat. Resolution-to levy schedule of assessments and providing for payment thereof February 8, 1999 Page 4 TRAVEL REQUESTS Motion-to approve the following: 15. Steve Decker, Street Superintendent, to attend the 1999 North American Snow Conference in Duluth, Minnesota on April 18 - 21, 1999, with costs not to exceed $900.00. MISCELLANEOUS Motion-to approve the following: 16. Beer License Permit Application Class C Fareway Stores, 40 West San Marnan (Renewal) (Expires 3/1/00) Sam's Club, 210 East Tower Park Drive (Renewal) (Expires 3/1/00) (Includes Sunday Sales) Sycamore Convenience, 617 - 619 Sycamore Street (Renewal) (Expires 3/2/00) (Includes Sunday Sales) 17. Beer/Liquor License Permit Application Class C A.J. Midtown Bristo, 3251 W. 4th Street (Renewal) (Expires 2/21/00) (Includes Sunday Sales) U.A.W. Local 838, 615 Washington Street (Renewal) (Expires 2/28/00) 18. Wine License Permit Application Class B Sam's Club, 210 East Tower Park Drive (Renewal) (Expires 3/1/00) (Includes Sunday Sales) Sycamore Convenience, 617- 619 Sycamore Street (Renewal) (Expires 3/2/00) (Includes Sunday Sales) 19. Application for Outdoor Service Area A.J. Midtown Bristo, 3251 W. 4th Street from February 21, 1999 to February 21, 2000 ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, February 8, 1999 4:45 p.m. - Building and Grounds Committee, Council Chambers 4:55 p.m. - Public Safety Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers February 8, 1999 Page 5 PUBLIC INFORMATION 1. Civil Service Commission Minutes of December 15, 1998 on file in the City Clerk's office. 2. Planning, Programming, and Zoning Commission of January 5, 1999 on file in the City Clerk's office. 3. Board of Waterloo Water Works Trustees special meeting minutes of December 31, 1998 and the regular meeting minutes of January 27, 1999 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Anaerobic Digesters WPCF Design Services, Contract No. 550. Pay Estimate No. 12 to Rust Environmental & Infrastructure in the total amount due of $7,800.00. 2. Sludge Storage Facility Phase I, Contract No. 551. Pay Estimate No. 4 to Rust Environmental & Infrastructure in the total amount due of $10,500.00. 3. Midport American Phase II Development Plan. Pay Invoice No. 2 to Rust Environmental & Infrastructure in the total amount due of $10,910.51. COUNCIL WORK SESSION February 11, 1999 9 : 00 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meetings . Adjournment . Nancy Eckert City Clerk COUNCIL EXECUTIVE SESSION February 4 , 1999 9 : 15 a.m. First Floor Conference Room Roll Call . Motion-to approval agenda. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1 . Labor negotiation strategy pursuant to Iowa Code Section 20 . 17 (3) (1997) . Motion-to adjourn Executive Session. Motion-to adjourn. Nancy Eckert City Clerk COUNCIL WORK SESSION February 4 , 1999 9 : 00 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meetings . Adjournment . Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, FEBR URAY 1, 1999 General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1) time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one(1)issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Oral Presentations Motion-to receive and file oral comments. Invocation by: Reverend Charles Orr, Chaplain, Cedar Falls Western Home. Pledge of Allegiance: Councilperson Jerry Anders Agenda, as proposed or amended. Minutes of January 25, 1999 Regular Session, as proposed Recognition of Sam's Club for their donation of$1,905.71 to Waterloo Fire Rescue's Thermal Imaging Camera Project. Proclamation declaring the week of February 1 - 6, 1999 as National Consumer Protection Week. Proclamation declaring the month of February 1999 as National Afro-American History Month. February 1, 1999 Page 2 HEARINGS AND BIDS 1. Modular Ambulance Body for Waterloo Fire Rescue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of bid document, form of contract, etc. Resolution-to authorize to proceed. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Fire Chief for review. 2. South Hills Golf Course Irrigation System. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. REPORTS 3. Resolution-to approve communication from Finance Manager transmitting F.Y. 1998 Comprehensive Annual Financial Report. 4. Motion-to receive and file communication from Finance Manager transmitting Y2K Readiness Disclosure Report. DOCUMENTS 5. Resolution-to approve communication from Waterloo Water Works General Manager transmitting Release of Real Estate Mortgage for Mark S. Dunnwald, 11515 Kimball Avenue, for payment of Promissory Note in conjunction with Kimball South Rural Water Main Project. 6. Resolution-to approve communication from Associate Engineer transmitting Section 404 Permit with the U.S. Army Corps of Engineers to place additional fill material in adjacent wetlands to Blowers Creek in conjunction with construction of Martin Luther King Drive AMEND — Project, Contract No. 556, between Idaho Street and N. Elk Run Road and the Bishop Avenue Extension. 7. F.Y. 1999 N. Hackett Road Force Main Reconstruction, Contract No. 595. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$23,204.00 from Denver Construction, Inc. of Denver, Iowa. February 1, 1999 Page 3 8. Resolution-to approve communication from Associate Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Cedar Valley Corporation, of Waterloo, Iowa and to receive and file two year Maintenance Bond in conjunction with the F.Y. 1998 Concrete and Structure Repair Program, Contract No. 565. 9. Resolution-to approve communication from Associate Engineer transmitting Railroad Crossing Agreement with Union Pacific Railroad Company in conjunction with reconstruction of Franklin Street Grade Crossings near East Sixth Street, with cost estimated at $95,430.00, with City's match of$21,886.00. 10. Resolution-to approve communication from City Planner transmitting RISE Application for funding in the amount of$170,362.00 in conjunction with Tower Park Drive Extension, Phase III-South West Segment, with total estimated project cost of$212,952.50, with AMEND — City's match of$42,590.50. BILLS PAYMENTS 11. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 12. Resolution-to approve communication from Waterloo Water Works General Manager transmitting request of Dewey P. and Patricia Y. Toles to certify $1,060.00 for work performed by Waterloo Water Works at 132 Hope Street. 13. Resolution-to approve communication from Waterloo Water Works General Manager transmitting request of Carrie V. Hollingsworth to certify $710.00 for work performed by Waterloo Water Works at 1214 E. 4th Street. TRAVEL REQUESTS Motion-to approve the following: 14. John P. Kehoe, Chief Electrical Inspector, to attend the Iowa Chapter International Association of Electrical Inspectors Annual Education and Business Meeting in Coralville, Iowa on April 7- 9, 1999, with costs not to exceed $300.00, including use of city vehicle. 15. Louis Cutwright, Jr., Building Official, to attend Masonry Seminar in Tama, Iowa, on February 11, 1999, with costs not to exceed $135.00, including use of city vehicle. 16. Mark Langenwalter, Larry Coffin, Brent Cirksena, Police Sergeants; Village Initiative Director, and a Representative from NCCAT to attend Civil Remedies for Nuisance Abatement Seminar in St. Charles, Missouri on February 25 - 26, 1999, with costs not to exceed $3,3 72.42. February 1, 1999 �.. Page 4 17. Randall Chapman, Police Canine Sergeant, and Benjamin Bloker, Police Canine Handler, to attend Canine Handlers Certifications and Training in Waukesha, Wisconsin on April 12 - 16, 1999, with costs not to exceed 1,886.00, including use of city vehicle. MISCELLANEOUS Motion-to approve the following: 18. Application for License for Going out of Business Sale Benthanh Oriental Market, 305 W. 4th Street (2/1/99 - 4/1/99) ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, February 1, 1999 4:40 p.m. - Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Mayor transmitting resignation of Bob Stevenson, Administrative Director, effective January 22, 1999, together with recommendation of payment of $7,053.57 for unused vacation time and sick pay. 2. Community Development Board minutes of December 15, 1998 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. 218 Cedar Valley Lakes Trail, STP-ES-8155(12)-81-07, Contract No. 493. Pay Estimate No. 7 to Cedar Valley Corporation in the total amount due of$3,054.27.