HomeMy WebLinkAbout12.December THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 17, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Tim Shea, Superintendent of Waste Management Services
Agenda, as proposed or amended.
December 17, 2007 Page 2
Minutes of December 10, 2007, Regular Session, as proposed.
OATH OF OFFICE
1. City Clerk administers Oath of Office to Mayor-Elect Tim Hurley.
2. Mayor Tim Hurley administers the Oath of Office to the following Council Members-
Elect:
Council Member at Large - Steve Schmitt
Council Member, 2nd Ward - Carolyn Cole
Council Member, 4th Ward - Quentin Micheal Hart
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion to approve the following:
1. Request of Michelle Weidner, Chief Financial Officer, for approval of$200.00 for
self-study continuing education course -AICPA -Foundations in Governmental
Accounting.
2. Tim Hurley, Mayor; Donald Temeyer, Community Planning & Development
Director; Rudy Jones, Community Development Director; and Noel Anderson, City
Planner; to meet with Congressional Delegation Members in Washington, DC on
February 23-26, 2008, with costs not to exceed $1,255.00 each.
3. Communication from Mayor Tim Hurley transmitting recommendation of
reappointment of Rodger Bums to the Water Works Board of Trustees, with term
expiration date of January 12, 2014.
c. Beer/Liquor License Permit Application
Class C
The Locker Room Lounge, 1918 Hawthorne Avenue (Renewal) (Expires 12/31/08)
(Includes Sunday Sales)
Spicoli's, 3555 University Avenue (New) (Expires 12/12/08)
d. Outdoor Service Area Application
Spicoli's, 3555 University Avenue
December 17, 2007 Page 3
e. Cigarette/Tobacco Permit Application
Spicoli's, 3555 University Avenue
HEARINGS AND BIDS
2. 2007 Golf Turf Equipment.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
UNFINISHED BUSINESS
3. T-Hangar Doors Replacement Project at Waterloo Regional Airport.
Resolution-to approve communication from Airport Director transmitting
recommendation of award of contract in the amount of$126,700.00 to Logan
Construction of Metamora, Illinois.
4. Phase I Demolition -Former Chamberlain Manufacturing Property, 550 Esther
Street, Contract No. 741.
Resolution-to approve communication from Community Planning and Development
Director transmitting recommendation of award of contract in the amount of
$244,950.00 to D.W. Zinser Company of Walford, Iowa.
5. Purchase of One Automated Side Loader Garbage Truck.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$185,163.00 to
Truck Country of Cedar Rapids, Iowa.
PETITIONS FROM PUBLIC
DELETE 6. Resolution-to approve communication from City Planner transmitting
recommendation of Planning staff and Planning, Programming and Zoning
Commission to deny request of Robert and Rita Welter for severance of
approximately 40 acres of land at 4012 Leversee Road, located on the east side of
Leversee Road between Airline Highway and Dunkerton Road.
7. Resolution-to approve communication from City Planner transmitting request of
John Rooff to purchase for$1.00 city-owned property generally located at the
southwest corner of Mobile and Douglas Streets for purpose of building a new
home with taxable value of$85,000.00. Set date of hearing as January 7, 2008.
December 17, 2007 Page 4
REPORTS
8. Motion-to receive and file communication from Mayor Tim Hurley transmitting
Status Report-November 2007 Progress Toward Adopted 1-3 Year Goals and
Strategic Objectives - 2005-07.
9. Motion-to approve communication from Chief Financial Officer transmitting City of
Waterloo Comprehensive Annual Financial Report for Fiscal Year Ended June 30,
2007.
DOCUMENTS
10. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with Black Hawk County for the City to
provide technical and professional assistance for electrical licensing and
inspections.
11. T-Hangar Doors Replacement at Waterloo Regional Airport.
Resolution-to approve communication from Airport Director transmitting Contracts,
Bonds and Certificates of Insurance in the amount of$126,700.00 with Logan
Construction of Metamora, Illinois.
12. Resolution-to approve communication from Senior Planner transmitting
Encroachment Agreement with Clubhouse Iowa, LLC to allow for three private light
poles at 2010 Sears Street, generally located at the southeast corner of San
Marnan Drive and Sears Street, to encroach one and a half foot each into the right-
of-way of Crossroads Boulevard, together with recommendation of denial of
Planning, Programming and Zoning Commission.
13. Resolution-to approve communication from Senior Planner transmitting
Encroachment Agreement with Clubhouse Iowa, LLC to allow a freestanding sign at
2010 Sears Street, generally located at the southeast corner of San Marnan Drive
and Sears Streets, to encroach two foot into the right-of-way of Sears Street,
together with recommendation of denial of Planning, Programming and Zoning
Commission.
14. Resolution-to approve communication from City Planner transmitting master
contract, CEBA funding agreement and Promissory Note with Iowa Department of
Economic Development and Healthcare Quality Association on Accreditation
(HQAA)for $200,000.00 loan/forgivable loan through the CEBA Program,
$100,000.00 investment tax credits through the Enterprise Zone Program and a
refund on sales tax for renovations through the EZ Program in conjunction with
$3.9 million improvements at the former Walker Shoes site, 112-116 East 4th
Street, and creation of 40 new jobs over the next three years.
December 17, 2007 Page 5
15. Resolution-to approve communication from Senior Planner transmitting
Memorandum of Understanding with Iowa Northland Regional Council of
Government at a cost not to exceed $7,000.00 for preparation of application for
2008 Pre-Disaster Mitigation program funds for development of a Hazard
Mitigation Plan.
16. Resolution-to approve communication from Senior Planner transmitting application
with Iowa Emergency Management Division for 2008 Pre-Disaster Mitigation
Program funds for development of a Hazard Mitigation Plan.
17. Resolution-to approve communication from Associate Engineer transmitting Notice
of Discontinuation of Storm Water Discharge Covered under Iowa NPDES General
Permit 2 in conjunction with F.Y. 2006 San Marnan Drive Traffic Improvements -
Phase III Traffic Signals and PCC Pavement, Contract No. 702.
18. F.Y. 2004 18th Street Bridge and Approach Roadway, Contract No. 622.
Motion-to approve communication from Associate Engineer transmitting request to
rescind change order approved on December 3, 2007 and approve Change Order
Nos. 1, 3, 4, 5, 6, 8, 9, 10, 12, 13 for a net decrease in the amount of$182,321.33
for work performed by Peterson Contractors of Reinbeck, Iowa.
19. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting renewal of contract with Aramark Uniform Services for
36 months with an overall 16 percent decrease in cost.
AMEND 20. Resolution-to approve communication from Mayor Tim Hurley transmitting
applications to Black Hawk County Gaming Association (BHCGA)for grants in the
amount of$38,974.00 for Central Garage Emergency Power Generator,
$15,000.00 for Leisure Services to assist with seasonal employees minimum wage
increase, and $80,000.00 for Planning and Zoning for funding for demolition of
former Van Eaton School site, and $25,000.00 Partnership Fund to assist in the
promotion, education, compliance and activities of fair housing.
21. F.Y. 2007 Asphalt Overlay Program, Divisions I, II& IV, Contract No. 719.
Motion-to approve communication from Associate Engineer transmitting request to
rescind change order approved on December 3, 2007 and approve Change Order
No. 5 for a net increase in the amount of$120,810.92 for work performed by
Aspro, Inc. & Subsidiaries.
22. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Aspro, Inc. &
Subsidiaries at a total cost of$3,568,176.29 in conjunction with F.Y. 2007 Asphalt
Overlay Program, Divisions I, II& IV, Contract No. 719 and rescind Resolution No.
2007-998 adopted on December 3, 2007.
December 17, 2007 Page 6
RESOLUTIONS TO BE ADOPTED
23. Resolution-to authorize City Clerk to cancel special assessments in the amount of
$750.00 for 230 Gable Street as the City of Waterloo has obtained title to said
property.
24. Resolution-to designate June 30, 2007 fund balance for specified uses.
ORDINANCES TO BE ADOPTED
25. An ordinance establishing grades for F.Y. 2008 Sidewalk Block Grant Repair
Assessment Program -Zone 7, Contract No. 735, in the City of Waterloo, Iowa.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
26. Art ordinance establishing grades for the F.Y. 2008 Sidewalk Repair Assessment
Program -Zone 7, Contract No. 724, in the City of Waterloo, Iowa.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
ADD 1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)(j)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, December 17, 2007
4:50 p.m. -Boards and Commissions Committee, Council Chambers
4:55 p.m. - Human Resources Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
December 17, 2007 Page 7
PUBLIC INFORMATION
1. Waterloo Leisure Services Commission minutes of November 13, 2007 on file in the
City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Commercial W. 3rd St. Parking Lot Paving, Contract No. 733.
Pay estimate No. 3 to Aspro Inc. in the total amount due of$2,113.44.
2. F.Y. 2007 Asphalt Overlay Program, Divisions I, II, IV, Contract No. 719.
Pay estimate No. 15 to Aspro Inc. in the total amount due of$178,408.81.
3. Demolition Project, 147-D-DO-3-1 9-07.
Pay estimate No. 3 to Bergman Bros. Trucking in the total amount due of
$1,781.00.
4. U.S. 63 Westfield Avenue Connection, Contract No. 730.
Pay Earth Tech in the total amount due of$55,807.66.
5. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69) 3H-07.
Pay estimate No. 19 to Earth Tech in the total amount due of$21,120.28.
6. CMC Cleanup, Phase 1 & 2, Contract No. 725.
Pay estimate No. 1 to Environmark Corporation in the total amount due of
$371,835.33.
7. Prescotts Creek Area Sanitary Sewer and Water Main Extension, Contract No. 703.
Pay estimate No. 9 to Happel Excavating Inc. in the total amount due of
$107,490.36.
8. Prescotts Creek Area Sanitary Sewer and Water Main Extension, Contract No. 703.
Pay estimate No. 10 to Happel Excavating Inc. in the total amount due of
$91,604.95.
9. U.S. 63 Westfield Avenue Connection, Contract No. 730.
Pay estimate No. 5 to Peterson Contractors in the total amount due of$198,961.98.
10. F.Y. 2007 Permanent Closure of Railroad Crossing Across Black Hawk Creek,
Contract No. 728.
Pay estimate No. 1 to Peterson Contractors in the total amount due of$48,380.65.
11. 18th Street Bridge & Approach Roadway, Contract No. 622.
Pay estimate No. 38 to Peterson Contractors in the total amount due of$30,000.15.
December 17, 2007
^r Page 8
12. F.Y. 2007 Riverloop Expo Plaza, Contract No. 721.
Pay estimate No. 1 to Craig Ritland Landscape Architect in the total amount due of
$15,070.00.
13. F.Y. 2008 Public Market Building, Contract No. 738.
Pay estimate No. 3 to Craig Ritland Landscape Architect in the total amount due of
$7,217.50.
BOARDS AND COMMISSIONS
December 17, 2007
4:50 —4:55 p.m.
Council Chambers
Roll Call: Members: Chairperson Bob Greenwood
Eric Gunderson
Harold Getty
Approval of Agenda, as proposed.
1. Approval of Mayor Hurley's recommendation of reappointment of Rodger Burris to the
Water Works Board of Trustees, with term expiration date of January 12, 2014.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
December 13, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 10, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation (if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Steve Decker, Superintendent of Streets.
Agenda, as proposed or amended.
December 10, 2007 `, Page 2
Minutes of December 3, 2007, Regular Session, as proposed.
Proclamation declaring December 16-22, 2007 as Battle of the Bulge Week.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from Police Chief transmitting request of Black Hawk County
Street Machines to hold 32nd Annual Springfest Car Show on May 4, 2008 from
8:00 a.m. to 4:00 p.m. and to close numerous bridges, streets and parking lots for
the show.
b. Motion to approve the following:
1. Communication from Leisure Services Director transmitting recommendation of
appointment of Matt Boquist to the position of Park Maintenance II-Forestry,
effective December 13, 2007 subject to passing physical examination and drug
testing.
2. James Bolger, Golf Manager; Tom Klein and Mark Such, Golf Superintendents; to
attend Iowa Turfgrass Conference in Ames, Iowa on January 21-23, 2008, with
costs not to exceed $355.00.
3. Nancy Gulick, Community Development Coordinator, to attend National
Community Development Association Winter Legislative and Policy meeting in
Washington, DC on January 22-26, 2008, with costs not to exceed $2,185.00.
4. Bob Walker, Black Hawk County Building Inspector, to attend IABO Code
Seminars in West Des Moines, Iowa on January 20-23, 2008, with costs not to
exceed $735.00, including use of city vehicle.
5. Kent Quin, ICT Foreman; and John Hyman, ICT Tech; to attend 2008 National
Electrical Code Session in Waterloo, Iowa on November 29, 2007, with costs not
to exceed $400.00, including use of city vehicle.
DELETE - 6. Rob Camarata, Police Officer, to attend Sniper/Observer School in Des Moines,
Iowa on December 17-21, 2007, with costs not to exceed $387.00, including use
of city vehicle.
December 10, 2007 Page 3
c. Beer/Liquor License Permit Application
Class C
Trucker Bar, 1915 Bourland Avenue (New) (Expires 12/13/08) (Includes Sunday
Sales)
Amigos Mexican Restaurant, 910 West 5th Street (Renewal) (Expires 1/2/09)
(Includes Sunday Sales)
Karma Bar, 309 West 4th Street (Renewal) (Expires 1/8/09) (Includes Sunday Sales)
Club 2000, 2000 Hawthorne Avenue (Renewal) (Expires 12/6/08) (Includes Sunday
Sales)
d. Liquor License Permit Application
Class E
Hy-Vee Food & Drugstore, 1422 Flammang Drive (Renewal) (Expires 2/8/09)
(Includes Sunday Sales)
XO Food & Liquor, 428 Franklin Street (New) (Expires 12/1/08) (Includes Sunday
Sales)
New Star Liquor, 1625 West 4th Street (New) (Expires 12/1/08) (Includes Sunday
Sales)
e. Wine License Permit Application
Class B
Hy-Vee Food & Drugstore, 1422 Flammang Drive (Renewal) (Expires 2/8/09)
(Includes Sunday Sales)
XO Food & Liquor, 428 Franklin Street (New) (Expires 12/1/08) (Includes Sunday
Sales)
New Star Liquor, 1625 West 4th Street (New) (Expires 12/1/08) (Includes Sunday
Sales)
f. Beer License Permit Application
Class C
Hy-Vee Food & Drugstore, 1422 Flammang Drive (Renewal) (Expires 2/8/09)
(Includes Sunday Sales)
XO Food & Liquor, 428 Franklin Street (New) (Expires 12/1/08) (Includes Sunday
Sales)
New Star Liquor, 1625 West 4th Street (New) (Expires 12/1/08) (Includes Sunday
Sales)
g. Cigarette/Tobacco License Permit
New Star Liquor, 1625 West 4th Street
XO Food & Liquor, 428 Franklin Street
December 10, 2007 `. `, Page 4
HEARINGS AND BIDS
2. Phase I Demo -Former Chamberlain Manufacturing Property/Demolition at 550
Esther Street, Contract No. 741.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Community Planning & Development Director for review.
3. 2007 Spring View Park Restroom Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specif cations, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
4. Purchase of One Automated Side-Loading Garbage Truck.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
UNFINISHED BUSINESS
5. Purchase of 19,000 GVW Truck With 12'Box and Hydraulic Lift.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$41,690.00
from Witham Auto Center of Waterloo, Iowa.
6. Asbestos Removal, 93 and 97 Vinton Street, Contract No. 129 AR-11-13-07-GO.
Resolution-to approve communication from Contracts and Grants Coordinator
transmitting recommendation of award of contract in the amount of$109,430.00
with Advanced Environmental of Waterloo, Iowa.
December 10, 2007 Page 5
PETITIONS FROM PUBLIC
7. Resolution-to approve communication from City Planner transmitting request of
Liberty Bank for a minor site plan amendment for construction of a bank on
property generally located at the southwest corner of Banker's Boulevard and San
Marnan Drive in the new Country Club Business Center. Set date of hearing, if
necessary.
DOCUMENTS
8. Intersection of Airport Blvd and Westbound Broadway.
Motion-to approve communication from Superintendent of Traffic Operations
transmitting Change Order No. 1 for a net increase in the amount of$8,900.00 for
work performed by KWS Electric of Waterloo, Iowa.
9. Rehabilitation of Runway 12/30 at the Waterloo Regional Airport.
Motion-to approve communication from Airport Director transmitting Change Order
No. 1 for a net increase in the amount of$43,930.00 for work to be performed by
Aspro, Inc. of Waterloo, Iowa.
10. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting agreement with Snyder Associates at a cost of$48,709.00 for
engineering design services for the intersection of Hammond Avenue and
Ridgeway Avenue.
11. Resolution-to approve communication from Human Resources Director transmitting
agreement with Covenant Medical Center, Inc. to provide Employee Assistance
Program for city employees and covered dependent family members.
12. Resolution-to approve communication from City Planner transmitting Development
Agreement with JARF LC (Fahr Beverage)for a 6,400 sq.ft. warehousing addition
and 10,332 sq. ft. office addition to the current site generally located at 1369-1425
Martin Road,just north of Ridgeway Avenue, with new taxable value of$1.1
million and tax rebatements for five years at 50 percent and the sixth year at 61
percent.
13. Resolution-to approve communication from Airport Director transmitting engineering
agreement with Earth Tech Engineering in the amount of$68,500.00 for design
phase of General Aviation and Taxilanes (Phase II)project at the Waterloo Regional
Airport.
14. Resolution-to approve communication from Community Planning & Development
Director transmitting an agreement with Juan Tobar to lease property generally
located at 209 Jefferson at a cost of$600.00 per month on a month to month
basis.
December 10, 2007 Page 6
15. Resolution-to approve communication from Mayor Tim Hurley transmitting contracts
with the Black Hawk Gaming Association for grants in the amount of$85,000.00
for Emergency Repair Program for Owner Occupied Homes, $51,450.00 for Library
Learning Center Expansion and $89,583.00 for Seeing is Believing Center For The
Arts Signage.
16. Resolution-to approve communication from Director of Cultural & Arts Commission
transmitting application for Teen Trust grant in the amount of$2,000.00 to support
the Experiencing the Phelps Youth Pavilion Student Field Trips Program.
17. Asbestos Removal, 93 and 97 Vinton Street, Contract No. 129 AR-11-13-07-GO.
Resolution-to approve communication from Contracts and Grants Coordinator
transmitting agreement in the amount of$109,430.00 with Advanced
Environmental of Waterloo, Iowa.
NEW BUSINESS
18. Resolution-to approve communication from Community Planning and Development
Director transmitting Development Agreement with MAKO Waterloo Corporation for
restoration and redevelopment of the Rath Administration Building located at 1515
Sycamore Street. Set date of hearing as January 7, 2008.
19. Resolution-to approve communication from Senior Planner transmitting proposed
numerous changes and updates to the Zoning Ordinance, Ordinance No. 2479, as
amended, together with recommendation of approval of Planning, Programming
and Zoning Commission. Set date of hearing as January 14, 2008.
20. Purchase of One Current Model Year Service Truck.
Motion-to instruct Superintendent of Central Garage to prepare specifications, bid
document, etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of specifications, bid document,
etc. and taking of bids. Set date of hearing as January 7, 2008.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
December 10, 2007 Page 7
MEETINGS
Monday, December 10, 2007
4:20 p.m. -Building & Grounds Committee, Council Chambers
4:25 p.m. - Public Works Committee, Council Chambers
4:30 p.m. -Finance Committee, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Planning, Programming and Zoning Commission minutes of October 2, 2007 on file
in the City Clerk's office.
2. Waterloo Cable TV Commission minutes of October 4, 2007 on file in the City
Clerk's office.
3. Planning, Programming and Zoning Commission minutes of November 6, 2007 on
file in the City Clerk's office.
4. Communication from Police Captain transmitting resignation of Joseph Chapman,
Police Officer, effective November 26, 2007, together with recommendation of
payment of$3,558.10 for unused vacation pay and sick time.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2007 Street Reconstruction, Contract No. 718.
Pay estimate No. 15 to Aspro Inc. in the total amount due of$7,540.43.
2. F.Y. 2007 Asphalt Overlay Program, Contract No. 719.
Pay estimate No. 15 to Aspro Inc. in the total amount due of$4,804.89.
3. F.Y. 2008 Sidewalk Repair Assessment Program-Zone 7, Contract No. 724.
Pay estimate No. 5 to Bentley Construction Inc. in the total amount due of
$26,161.41.
4. Riverwalk Loop Trail Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 10 to Cedar Valley Corporation in the total amount due of
$61,617.42.
5. FY07 Riverloop Exposition Plaza Phase 1, Contract No. 721.
Pay estimate No. 3 to Cunningham Construction in the total amount due of
$59,925.92.
6. F.Y. 2007 Floodwall Joint Repair, Contract No. 729.
Pay estimate No. 7 to Dolan Concrete in the total amount due of$3,921.23.
December 10, 2007 ..., N. Page 8
7. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 6 to Earth Tech in the total amount due of$24,335.31.
8. Sink Creek Watershed Study Update.
Pay engineering services to Earth Tech in the total amount due of$1,229.43.
9. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre, Phase II.
Pay estimate No. 30 to Earth Tech in the total amount due of$15,003.24.
10. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 14 to Peterson Contractors Inc. in the total amount due of
$98,109.47.
11. Riverwalk Loop Trail East 6th to 18th Street, Contract No. 696.
Pay estimate No. 14 to Peterson Contractors Inc. in the total amount due of
$2,038.44.
12. U.S. 63 Highway 63 - Westfield Avenue Connection, Contract No. 730.
Pay estimate No. 4 to Peterson Contractors Inc. in the total amount due of
$184,433.90.
13. FY08 Permanent Closure of RR Crossing Across Black Hawk Creek, Contract No.
728.
Pay VJ Engineering in the total amount due of$2,759.09.
COUNCIL WORK SESSION
December 10, 2007
4:45 — 5:15 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Review of proposed changes and updates to the Zoning Ordinance—City Planner.
Motion-to adjourn.
Nancy Eckert
City Clerk
CITY OF WATERLOO , I 0 WA
T1 , CITY CLERK AND FINANCE DEPARTMENT
+rO� 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4571
tet1O0 NANCY ECKERT • City Clerk MICHELLE WEIDNER,CPA • Chief Financial Officer
Mayor
TIMOTHY J. COUNCIL GOAL SETTING SESSION
HURLEY Friday, December 7, 2007
8:00 a.m.
Hurwich Room
COUNCIL Center For The Arts
MEMBERS
REGINALD A. Mayor Hurley and Council Members will meet in the Hurwich Room at The Center
sCHIITT For The Arts on Friday, December 7, 2007 starting at 8:00 a.m. to discuss and review
Ivor,'
goals for the City of Waterloo.
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"''r`i City Clerk
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Council Work Session
December 6, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 3, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Mark Rice, Superintendent of Central Garage.
Agenda, as proposed or amended.
December 3, 2007 �.... ',....... Page 2
Minutes of November 19, 2007, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communications from Police Chief transmitting request of Main Street Waterloo to
hold Downtown Lights the Night event to be held on December 8, 2007 starting
with fireworks at 6:05 p.m., including closing of 4th and 5th Street bridges from
6:00 - 6:30 p.m.
b. Beer License Permit Application
Class B
National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires
12/24/08) (Including Sunday Sales)
c. Beer/Liquor License Permit Application
Class C
Balkan Grill, 926 LaPorte Road (Renewal) (Expires 11/22/08) (Includes Sunday
Sales)
Lone Star Steakhouse & Salon, 4045 Hammond Avenue (Ownership Change)
(Expires 3/12/08) (Includes Sunday Sales)
HEARINGS AND BIDS
2. Purchase of One 19,000 GVW Truck With Hydraulic Lift.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage to review.
REPORTS
3. Resolution-to approve communication from Waterloo Water Works General Manager
transmitting Calendar Year 2008 Budget.
December 3, 2007 Page 3
DOCUMENTS
4. F.Y. 2007 Asphalt Overlay Program, Division I, II& IV, Contract No. 719.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 5 for a net increase in the amount of$98,860.52 for work performed by
Aspro, Inc. & Subsidiaries of Waterloo, Iowa.
5. Iowa Highway 21 and Orange Road Traffic Improvements, STP-U-8155(689)-70-
07.
Motion-to approve communication from Superintendent of Traffic Operations
transmitting Change Order No. 2 for a net increase in the amount of$1,100.00 for
work performed by Peterson Contractors, Inc. of Reinbeck, Iowa.
6. F.Y. 2004 18th Street Bridge and Approach Roadway, Contract No. 622.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 14 for a net decrease in the amount of$2,98 7.59 for work performed by
Peterson Contractors, Inc. of Reinbeck, Iowa.
7. Resolution-to approve communication from Police Chief transmitting one-year
agreement with C & S Car Company to lease 2008 Hyundai Entorage van for use
by the School Resource Officer program.
8. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Aspro, Inc. &
Subsidiaries of Waterloo, Iowa at a total cost of$3,852,218.72 in conjunction with
F.Y. 2007 Asphalt Overlay Program, Division I, II& IV, Contract No. 719, and
receive and file two-year Maintenance Bond.
9. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Peterson
Contractors, Inc. of Reinbeck, Iowa at a total cost of$4,312,375.06 in conjunction
with F.Y. 2004 18th Street Bridge and Approach Roadway, Contract No. 622.
10. Resolution-to approve communication from Associate Engineer transmitting
additional cost of$61,000.00 for longer rock anchors in conjunction with F.Y. 2007
Waterloo Dam Rehabilitation and Riverwall Construction, Contract No. 713.
11. Resolution-to approve communication from Senior Planner transmitting request of
Mary Frizell for tax exemption on improvements totaling $12,000.00 for 520 E.
Dale Street located in the Consolidated Urban Revitalization Area, together with
recommendation of approval.
12. Resolution-to approve communication from Senior Planner transmitting request of
Safet & Saca Begic for tax exemption on improvements totaling $70,000.00 for
310-312 W. 4th Street located in the Consolidated Urban Revitalization Area,
together with recommendation of approval.
December 3, 2007 Page 4
13. Resolution-to approve communication from Community Planning & Development
Director transmitting request to accept and approve Quit Claim Deed from Robert
and Yvonnea Weatherly for property generally located at 622 Fowler Street.
14. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with David Lies, Executor of Winifred Deeds
Estate, for purchase of property located at 118 East 10th Street at a cost of
$31,240.00, with incidental costs not to exceed $2,000.00, as part of the Eastside
Riverfront Housing Project.
15. Resolution-to approve communication from City Attorney transmitting Fiber Optic
Network Agreement with the Board of Trustees of the Waterloo Municipal
Telecommunications Utility and Waterloo Telecom Partners, Inc. for use of the city
rights-of-way for creation of alternative high speed data communications system.
16. Resolution-to approve communication from Mayor Tim Hurley transmitting
agreement with MyEntreNet for city funding in the amount of$35,000.00 each year
for FY09 and FY10.
RESOLUTIONS TO BE ADOPTED
17. Resolution-to remove the name of the private street known as Guardian Road from
the City of Waterloo Street Index and Map as the street which was to be generally
located off Ranchero Road west of Highway 63 has not been constructed.
18. Resolution-to approve communication from Mayor Tim Hurley transmitting request
to allocate $30,000.00 of Isle of Capri donation to the City Facilities Maintenance
Budget.
ORDINANCES TO BE ADOPTED
19. An ordinance amending the 2003 Traffic Code by repealing Subsection (8a) Linn
Street of Section 545, Yield Streets; and enacting in lieu thereof a new Subsection
(8a) Linn Street of Section 545, Yield Streets (installation of yield signs on Linn
Street at the intersection of Webster Street).
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
20. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$799.53 for work performed by
the Water Works at 710 Elm Street, together with recommendation of approval of
the Board of Waterloo Water Works Trustees.
December 3, 2007
Page 5
21. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$250.82 for work performed by
the Water Works at 908 Sheridan Road, together with recommendation of approval
of the Board of Waterloo Water Works Trustees.
22. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$592.26 for work performed by
the Water Works at 309 E. 2nd Street, together with recommendation of approval of
the Board of Waterloo Water Works Trustees.
23. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,658.30 for work performed
by the Water Works at 110 Mosley Street, together with recommendation of
approval of the Board of Waterloo Water Works Trustees.
24. 2007 Golf Turf Equipment.
Motion-to instruct Leisure Services Director to prepare plans, specifications, form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as December 17, 2007.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)(1)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, December 3, 2007
3:50 p.m. - Public Safety Committee, Council Chambers
3:55 p.m. - Human Resources Committee, Council Chambers
4:00 p.m. - Finance Committee, Council Chambers
4:15 p.m. -Appeal Hearing, Council Chambers
December 3, 2007 Page 6
PUBLIC INFORMATION
1. Waterloo Leisure Services Commission minutes of October 9, 2007 on file in the
City Clerk's office.
2. Communication from Superintendent of Streets transmitting death of Ronald
Johnson, Equipment Operator II, effective November 4, 2007, together with
recommendation of payment of$3,307.33 for unused vacation pay.
3. Waterloo Public Library minutes of October 8, 2007 on file in the City Clerk's office.
4. Municipal Telecommunications Utility Board minutes of September 18, 2007 on file
in the City Clerk's office.
5. Community Development Board minutes of October 16, 2007 on file in the City
Clerk's office.
6. Waterloo Convention & Visitors Bureau minutes of October 16, 2007 on file in the
City Clerk's office.
7. Waterloo Regional Airport Board minutes of September 19, 2007 on file in the City
Clerk's office.
8. Memorial Hall Commission minutes of October 24, 2007 on file in the City Clerk's
office.
9. Civil Service Commission List for the position of Fire Recruit, as certified by the Civil
Service Commission on November 19, 2007.
10. Civil Service Commission List for the position of Park Maintenance II-Forestry, as
certified by the Civil Service Commission on November 19, 2007.
11. Civil Service Commission List for the position of Airport Maintenance Foreman, as
certified by the Civil Service Commission on November 19, 2007.
12. Board of Waterloo Water Works Trustees minutes of November 20, 2007 on file in
the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. FY 2006 VGM Expansion Access Road, Contract No. 704.
Pay estimate No. 3 to K. Cunningham Construction Co., Inc. in the total amount due
of$8,426.97.
APPEAL HEARING
December 3, 2007
4:15 — 5:15 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
HEARING
1. Appeal of Section 5-1 B-4 of the Waterloo Code of Ordinances, Dangerous Dogs
Prohibited, for dogs named Cleo and Lexis—Russ Folkers.
HOLD HEARING-Continued from September 24, 2007.
Motion-to close hearing and receive and file oral and written comments.
Motion-to affirm or reverse dangerous dog violations.
Motion-to adjourn.
Nancy Eckert
City Clerk