HomeMy WebLinkAbout11.November Council Work Session
November 29, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 19, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation (if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Jim Quint, MIS Director.
Agenda, as proposed or amended.
November 19, 2007 �' Page 2
Minutes of November 13, 2007, Regular Session, as proposed.
Proclamation recognizing Jimmie Porter.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion-to approve the following:
1. Aaron McClelland, Police Officer, to attend Rifle Instructor Recertification School
in Des Moines, Iowa on December 5, 2007, with costs not to exceed $230.50,
including use of city vehicle.
2. Chuck Carpenter, Chief Electrical Inspector, to take Commercial Electrical
Inspector Test in Clive, Iowa on December 7-8, 2007, with costs not to exceed
$350.00.
c. Liquor License Permit Application
Class E
Save More Inc., 1975 Franklin Street (New) (Expires 10/17/08) (Includes Sunday
Sales)
)ELETE - West Side Liquor, 835 West 5th Street (Renewal) (Expires 11/30/08) (Includes
Sunday Sales)
d. Wine License Permit Application
Class B
Save More Inc., 1975 Franklin Street (New) (Expires 10/17/08) (Includes Sunday
Sales)
)ELETE - West Side Liquor, 835 West 5th Street (Renewal) (Expires 11/30/08) (Includes
Sunday Sales)
e. Beer License Permit Application
Class C
Save More Inc., 1975 Franklin Street (New) (Expires 10/17/08) (Includes Sunday
Sales)
)ELETE - West Side Liquor, 835 West 5th Street (Renewal) (Expires 11/30/08) (Includes
Sunday Sales)
November 19, 2007 Page 3
f Beer/Liquor License Permit Application
Class C
Galleria DePaco & Coffee Shop, 622 Commercial Street (Renewal) (Expires
12/19/08) (Includes Sunday Sales)
Mexikelly, 209 Jefferson Street (Renewal) (Expires 11/22/08) (Includes Sunday
Sales)
The Winning Edge, 341 Fletcher Avenue (Renewal) (Expires 12/2/08) (Includes
Sunday Sales)
Joan's 9'er, 929 West 5th Street (Renewal) (Expires 11/30/08) (Includes Sunday
Sales)
g. Outdoor Service Area Application
Joan's 9'er, 929 West 5th Street
h. Cigarette/Tobacco Permit Application
Elite Liquor, 1309 Lafayette Street
i. Fireworks Display Application
Main Street Waterloo between 4th and 5th Street Bridges on December 8, 2007 for
Downtown Lights The Night Event
HEARINGS AND BIDS
2. Replace T-Hangar Doors at Waterloo Regional Airport.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Airport Director for review.
UNFIIVISHED BUSINESS
3. Purchase of One Heavy Duty Brush Chipper Unit.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$53,557.00 to
Aspen Equipment Company of Ankeny, Iowa.
4. Purchase of One 2008 4-Wheel Drive Truck With Service Body and Snow Plow.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$49,385.00 to
Bill Colwell Ford of Hudson, Iowa.
5. 2007 Riverfront Stadium East Concession Renovation.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$112,800.00 to Prairie
Construction Company of Waterloo, Iowa.
November 19, 2007 `" Page 4 '
PETITIONS FROM PUBLIC
6. Resolution-to approve communication from Senior Planner transmitting request of
Bob Huff on behalf of Landmark Commons for a minor site plan amendment to the
"R-4,R-P" Planned Residence District for the development to two detached garages
on property generally located at 1400 Maxhelen Boulevard, 1/4 mile east of
Hammond Avenue,just south of Highway 20. Set date of hearing, if necessary.
REPORTS
7. Motion-to approve communication from City Clerk transmitting Abstract of Votes for
the November 6, 2007 Municipal Elections.
8. Resolution-to approve communication from Chief Financial Officer transmitting City
of Waterloo Annual Financial Report for Fiscal Year Ended June 30, 2007 to be
filed with the Auditor of State.
DOCUMENTS
9. F.Y. 2008 Commercial Street/W. 3rd Street Parking Lot Paving, Contract No. 733.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 1 for a net decrease in the amount of$1,489.64 for work performed by
Aspro, Inc. and Its Subsidiary of Waterloo, Iowa.
10. Waterloo Center For The Arts Youth Pavilion.
Motion-to approve communication from Director of Cultural & Arts Commission
transmitting Change Order No. 10 for net increase in the amount of$46,439.00 for
work to be performed by Cardinal Construction, Inc. of Waterloo, Iowa.
11. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Aspro, Inc. and
Its Subsidiary of Waterloo at a total cost of$42,268.81 in conjunction with F.Y.
2008 Commercial Street/W. 3rd Street Parking Lot Paving, Contract No. 733 and
receive and file two-year Maintenance Bond.
12. Resolution-to approve communication from Assistant City Engineer transmitting
Professional Services Agreement for Design Engineering Services with Earth Tech,
Inc. of Waterloo, Iowa at a maximum amount payable of$38,000.00 in conjunction
with F.Y. 2008 Big Rock Road Bridges Replacement With Box Culverts, Contract
No. 739.
13. Resolution-to approve communication from Senior Planner transmitting request of
Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling
$10,500.00 for 65 Mulberry Street located in the Consolidated Urban Revitalization
Area, together with recommendation of approval.
•
November 19, 2007 Page 5
14. Resolution-to approve communication from Leisure Services Director transmitting
agreement with Trail Blazers, Inc.for use and maintenance of existing ATV park at
Riverview Recreation Area.
15. Resolution-to approve communication from Leisure Services Director transmitting
Completion of Project and Recommendation of Acceptance of Work performed by
AMEND - Aspro, Inc. of Waterloo, Iowa in the total amount of$164,480.00 in conjunction
with the 2007 Byrnes Tennis Complex Renovation Project.
16. 2007 Riverfront Stadium East Concession Renovation.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$112,800.00 with
Prairie Construction Company of Waterloo, Iowa.
17. Resolution-to approve communication from Director of Cultural & Arts Commission
transmitting application with Veridian Credit Union for an Inclusive Community
grant to be used to support the Experiencing the Phelps Youth Pavilion Student
Field Trips Program.
18. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Professional Services Agreement with Cardinal
Construction to upgrade link between Commercial Street parking ramp and
Ramada Inn at a cost not to exceed $18,000.00.
19. Resolution-to approve communication from Community Planning and Development
Director transmitting Release of Real Estate Mortgage dated March 3, 1988
executed by JNH Enterprises, Inc. and recorded in the records of the office of the
Black Hawk County Recorder in City Lot Mortgage Book 580, Page 745, on March
10, 1988 for property generally located at 1608-1610 Jefferson Street.
RESOLUTIONS TO BE ADOPTED
20. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Martin Road Tax Increment District.
21. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with San
Marnan Tax Increment District.
22. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Airport Tax Increment District.
November 19, 2007 �"' Page 6
23. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Northeast Industrial Tax Increment District.
24. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Downtown Tax Increment District.
25. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Rath
Tax Increment District.
26. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Logan Avenue Tax Increment District.
27. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Cattle Congress Tax Increment District.
ORDINANCES TO BE ADOPTED
28. An ordinance amending the 2003 Traffic Code By Adding a New Subsection (48a)
Heath Street to Section 553, No Parking Here To Corner(no parking here to
corner on Heath Street in a northerly direction from West Donald Street
to the driveway of Fire Station #3).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
29. Phase I Demo -Former Chamberlain Manufacturing Property\Demolition, 550
Esther Street, Contract No. 741.
Motion-to instruct Community Planning & Development Director to prepare plans,
specifications, form of contract, etc.
Motion-to receive and file plans, specifications, form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. and taking of bids. Set date of hearing as December 10, 2007.
November 19, 2007 Page 7
30. 2007 Spring View Park Restroom Project.
Motion-to instruct Leisure Services Director to prepare plans, specifications,form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. and taking of bids. Set date of hearing as December 10, 2007.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, November 19, 2007
4:35 p.m. -Public Works Committee, Council Chambers
4:45 p.m. - Finance Committee, Council Chambers
5:00 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Civil Service Commission minutes of October 22, 2007 on file in the City Clerk's
office.
2. Black Hawk County Criminal Justice Information System Board of Directors
minutes of October 3, 2007 on file in the City Clerk's office.
3. Consolidated Public Safety Communications Center Board minutes of October 3,
2007 on file in the City Clerk's office.
4. Black Hawk County 911 Service Board minutes of October 3, 2007 on file in the
City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2007 Street Reconstruction, Contract No. 718.
Pay estimate No. 14 to Aspro, Inc. in the total amount due of$153,140.37.
2. F.Y. 2007 Asphalt Overlay Program, Contract No. 719.
Pay estimate No. 14 to Aspro, Inc. in the total amount due of$56,182.94.
November 19, 2007 Page 8
3. F.Y. 2007 Sidewalk Repair Program -Zone 7 and Trail Repairs, Contract No. 723.
Pay estimate No. 12 to Bentley Construction Inc. in the total amount due of
$8,219.65.
4. F.Y. 2008 Sidewalk Repair Assessment Program-Zone 7, Contract No. 724.
Pay estimate No. 4 to Bentley Construction Inc. in the total amount due of
$15,002.99.
5. Riverwalk Loop Trail Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 9 to Cedar Valley Corporation in the total amount due of
$65,568.94.
6. FY 07 Riverloop Exposition Plaza, Phase 1, Contract No. 721.
Pay estimate No. 2 to Cunningham Construction in the total amount due of
$32,926.39.
7. Odor Control & HVAC Replacement at Waterloo Pollution Control Facilities, Contract
No. 653.
Pay estimate No. 12 to E. B. Spencer Engineering Company in the total amount due
of$7,620.47.
8. U.S. Westfield Avenue Connection, Contract No. 730.
Pay Earth Tech in the total amount due of$36,606.51.
9. U.S. Highway 63 Initial Design Phase, Project No. NHSX-63-6(69) 3H-07.
Pay estimate No. 18 to Earth Tech in the total amount due of$24,139.85.
10. West Shaulis Road Extension.
Pay estimate No. 1 to Kirkham Michael in the total amount due of$4,542.67.
11. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 14 to Peterson Contractors, Inc. in the total amount due of
$11,904.98.
12. U.S. 63 Westfield Avenue Connection, Contract No. 730.
Pay estimate No. 3 to Peterson Contractors in the total amount due of$96,623.40.
13. Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract No.
728.
Pay estimate No. 1 to VJ Engineering in the total amount due of$3,980.90.
COUNCIL WORK SESSION
November 19, 2007
5:00 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Review of fiber optic network agreement—City Attorney.
Motion-to adjourn.
Nancy Eckert
City Clerk
Council Work Session
November 15, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
TUESDAY, NOVEMBER 13, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address anp item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation (if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Brad Hagen, Airport Director.
Agenda, as proposed or amended.
November 13, 2007 �-- �- Page 2
Minutes of November 5, 2007, Regular Session, as proposed.
Proclamation declaring November 11-17, 2007 as National GIS Week.
Proclamation declaring November 11-17, 2007 as American Education Week.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion-to approve the following:
1. Brian Hoelscher, Police Officer, to attend Open Sight Rifle Instructor School in Des
Moines, Iowa on October 1-5, 2007, with costs not to exceed $502.00, including
use of city vehicle.
2. Thomas Sullivan, Police Officer, to attend Radar/Lidar Instructor Course in
Pleasant Hill, Iowa on October 29-November 2, 2007, with costs no to exceed
$532.00, including use of city vehicle.
3. Louis Starks, Contracts & Grants Coordinator, to attend Phase I/II Environmental
Assessment and Remedial Action Training in Des Moines, Iowa on November 27-
28, 2007, with costs not to exceed $420.00, including use of city vehicle.
4. Melissa Ludwig, Police Sergeant, to attend 2007 Crime Victim Justice Conference
in Des Moines, Iowa on November 7-8, 2007, with costs not to exceed $170.00,
including use of city vehicle.
5. Shannon Farlow, Development/Marketing Director, to attend GEM$ Grant Writing
Workshop in Cedar Falls, Iowa on October 30-November 1, 2007, with costs not
to exceed $150.00.
6. Greg Graveson, Police Officer, to attend Instructor for Crash Zone Computers
Class in Waterloo, Iowa on November 13-16, 2007, with costs not to exceed
$345.00.
7. Communication from Leisure Services Director transmitting recommendation of
appointment of Dennis Oltrogge to the position of Park Maintenance II- Crew
Leader, effective November 15, 2007.
November 13, 2007 Page 3
C. Beer License Permit Application
Class B
La Michucana, 1221 Franklin Street (Renewal) (Expires 11/11/08) (Includes Sunday
Sales)
d. Beer/Liquor License Permit Application
Class C
Barney's, 501 West 4th Street (Renewal) (Expires 11/13/08)
Pharroh's, 1607 Sycamore Street (New) (Expires 10/23/08) (Includes Sunday Sales)
e. Going-Out-of Business Sale
Newton's Jewelry, 128 East 4th Street (11/14/07- 12/31/07)
HEARINGS AND BIDS
2. 2007 Riverfront Stadium East Concession Renovation.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
3. 2007 Spring View Park Restroom Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
4. Asbestos Removal for 93 and 97 Vinton Street, Contract No. 129 AR 11 12 07 GO.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Contracts and Grants Coordinator for review.
November 13, 2007 Page 4
5. Waterloo Tree Inventory Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of Request for Proposal document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
UNFINISHED BUSINESS
6. Escalator Modernization at Five Sullivan Brothers Convention Center.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting recommendation of award of contract in the amount of
$347,683.00 to KONE Inc. of Moline, Illinois.
DOCUMENTS
7. Youth Pavilion Addition at Center For The Arts.
Motion-to approve communication from Director of Cultural & Arts Commission
transmitting Change Order No. 9 for a net increase in the amount of$770.00 for
work to be performed by Cardinal Construction of Waterloo, Iowa.
8. Escalator Modernization at Five Sullivan Brothers Convention Center.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Contracts, Bonds and Certificates of Insurance in the
amount of$347,683.00 with KONE Inc. of Moline, Illinois.
9. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project and Recommendation of
Acceptance of Work performed by Ram Building Renovation and Waterproofing
LLC of Little Canada, Minnesota at a total cost of$73,325.00 in conjunction with
Park Avenue Parking Ramp Renovation Phase I.
10. Resolution-to approve communication from Senior Planner transmitting request of
Audrey Fox for tax exemptions on improvements totaling $105,000.00 for 430
Quincy Street located in the Consolidated Urban Revitalization Area, together with
recommendation of approval.
11. Resolution-to approve communication from Senior Planner transmitting
encroachment agreement with Myrtle Brackin to allow an existing gravel driveway
that encroaches approximately 8' into the public alley generally located south of
340 Lamont Street to be paved.
November 13, 2007 Page 5
12. Resolution-to approve communication from City Planner transmitting Development
Agreement with AGM LLC (Accurate Gear)for construction of 17,500 square foot
expansion to current site at 2864 Burton Avenue,just south of Airline Highway,
including tax rebatements for five years at 50 percent of$330,000.00 new taxable
value.
13. Resolution-to approve communication from City Planner transmitting Development
Agreement with J.J.B. Properties LLC (Financial Resources Advisors)for
development of 8,000 square foot professional office building, with a new minimum
taxable value of$2,008,750.00 on one acre site generally located along San
Maman Drive in the Country Business Center, with tax rebatements for six years
at 100 percent and a 7th year at 52 percent.
14. Resolution-to approve communication from Associate Engineer transmitting
Supplemental Agreement No. 2 with Earth Tech, Inc. of Waterloo, Iowa to provide
professional services in conjunction with F.Y. 2007 U.S. 63/Westfield Avenue
Connection, Contract No. 730.
15. Resolution-to approve communication from Community Planning & Development
Director transmitting Total Acquisition Contract with Bessie Cooper for property
generally located at 116-118 East 8th Street at a cost of$35,000.00, with relocation
expenses not to exceed $5,350.00 and incidental expenses not to exceed
$2,000.00 in conjunction with Eastside Riverfront Housing Project.
16. Resolution-to approve communication from Community Planning & Development
Director transmitting Total Acquisition Contract with Bessie Cooper for property
generally located at 1218 Sycamore Street at a cost of$30,000.00, with moving
expenses not to exceed $850.00 and incidental costs not to exceed $2,000.00 in
conjunction with Eastside Riverfront Housing Project.
ORDINANCES TO BE ADOPTED
17. An ordinance amending the 2003 Traffic Code by repealing Subsection (25)
Cadillac Drive of Section 543, Thru Streets; and enacting in lieu thereof a new
Subsection (25) Cadillac Drive of Section 543, Thru Streets (installation of yield
sign on Lambeth Road at the intersection of Cadillac Drive).
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
November 13, 2007 �-- `► Page 6
18. An ordinance amending the 2007 Code of Ordinances of the City of Waterloo by
repealing Chapter 10, Human Rights Commission, of Article 2, Boards and
Commissions; and enacting in lieu thereof a new Chapter 10, Human Rights
Commission, of Article 2, Boards and Commissions (including civil rights
protections to persons based on sexual orientation and gender identity).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
19. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request to install two speed humps on Ivanhoe Road between Kimball
Avenue and Prospect Boulevard, one at 222 Ivanhoe Road and one at 348 Ivanhoe
Road.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Tuesday, November 13, 2007
4:55 p.m. - Public Works Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Waterloo Public Library Board of Trustees minutes of September 10, 2007 on file in
the City Clerk's office.
2. Planning, Programming and Zoning Commission minutes of October 2, 2007 on file
in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Asbestos Inspection at Chamberlain.
Pay retainage to Advanced Environmental in the total amount due of$2,520.00.
2. F.Y. 2007 Street Reconstruction, Contract No. 718.
Pay estimate No. 13 to Aspro Inc. in the total amount due of$381,261.04.
November 13, 2007 Page 7
3. Commercial Street/West 3rd Street Parking Lot Paving, Contract No. 733.
Pay estimate No. 3 to Aspro Inc. in the total amount due of$13,711.73.
4. F.Y. 2007 Asphalt Overlay Program, Contract No. 719.
Pay estimate No. 13 to Aspro Inc. in the total amount due of$553,718.16.
5. F.Y. 2007 Sidewalk Repair Program -Zone 7 and Trail Repairs, Contract No. 723.
Pay estimate No. 10 to Bentley Construction Inc. in the total amount due of
$2,263.90.
6. F.Y. 2008 Sidewalk Repair Assessment Program -Zone 7, Contract No. 724.
Pay estimate No. 3 to Bentley Construction Inc. in the total amount due of
$17,225.28.
7. Demolition Contract 147-D-GO-03-19-07.
Pay estimate Nos. 2 and 3 and final retainage to Bergman Brothers Trucking &
Excavating in the total amount due of$19,406.77.
8. Riverwalk Loop Trail Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 8 to Cedar Valley Corporation in the total amount due of
$117,488.79.
9. F.Y. 2008 Culvert Repair & Drainage Improvements.
Pay estimate No. 1 to Dolan Concrete in the total amount due of$7,893.74.
10. Riverwalk Loop Trail E. 6th to 18th Street, Contract No. 696.
Pay estimate No. 7 to Earth Tech in the total amount due of$6,910.51.
11. Riverwalk Loop Trail, Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 3 to Earth Tech in the total amount due of$19,915.38.
12. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713.
Pay estimate No. 4 to Earth Tech in the total amount due of$18,449.52.
13. F.Y 07 Riverview Recreational Trails Contract No. 726.
Pay estimate No. 2 to Earth Tech in the total amount due of$9,965.09.
14. F.Y. 07 Riverloop Exposition Plaza, Phase 1, Contract No. 721.
Pay estimate No. 1 to K. Cunningham Construction in the total amount due of
$24,811.04.
15. F.Y. 2007 Cyclone Dr/Titan Trail, Contract No. 727.
Pay estimate No. 1 to K. Cunningham Construction in the total amount due of
$328,642.51.
•
November 13, 2007 �- Page 8
16. Demolition Project, Contract No. 147-D/AR-GO-08-06-07.
Pay estimate No. 1 to Lehman Trucking & Excavating Inc. in the total amount due
of$28,166.00.
17. RiverWalk Loop Trail E. 6th to 18th Street, Contract No. 696.
Pay estimate No. 13 to Peterson Contractors Inc. in the total amount due of
$11,151.61.
18. U.S. 63 Westfield Avenue Connection, Contract No. 730.
Pay estimate No. 2 to Peterson Contractors Inc. in the total amount due of
$46,604.38.
19. F.Y. 2007 Cyclone Drive/Titan Trail, Contract No. 727.
Pay estimate No. 2 to Schenk Engineering in the total amount due of$16,770.00.
20. F.Y. 2007 Cyclone Drive/Titan Trail, Contract No. 727.
Pay estimate No. 2 to Schenk Engineering in the total amount due of$970.00.
Council Work Session
November 8, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 5, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Logan Graham—Troop 1 of St. Edwards Catholic Church.
Agenda, as proposed or amended.
November 5, 2007 Page 2
Minutes of October 22, 2007, Regular Session, as proposed.
Presentation of Flag Football Coaches of the Year to Casey Henry, Joe Liebold, DeShon
Washington, Byron Phillips, Sean Kennedy and Andrew Paar.
Presentation of Achievement for Excellence in Financial Reporting for City of Waterloo
Comprehensive Annual Report For Fiscal Year Ended June 30, 2006.
Proclamation declaring November 4-10, 2007 as Radiologic Technology Week.
Proclamation declaring October 15, 2007 as White Cane Safety Day.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Clerk transmitting request of Councilperson John
Kincaid for a variance to the Noise Ordinance on November 6, 2007 from Noon to
8:00 p.m. in conjunction with use of handheld megaphone for announcements in
the 4th Ward, together with recommendation of approval of Police Chief up to
82dBA.
3. Communication from City Engineer transmitting request of Marjorie Blickenderfer
for a waiver for a concrete driveway to be located at 1332 Longfellow Avenue,
together with recommendation of approval.
4. Communication from City Engineer transmitting request of Justin J. Aten for a
waiver for an asphalt driveway to be located at 1540 Archer Avenue, together
with recommendation of approval.
b. Motion to approve the following:
1. Nancy Gulick, Community Development Coordinator; and Mark Boesen, Manager
of Rehabilitation Services; to attend 2007 New Grantees Orientation Conference
in Washington, DC on November 26-28, 2007, with costs not to exceed $1,305.00
and $1,205.00.
2. Mark Rice, Superintendent of Central Garage, to attend Sourcing in the Public
Sector Seminar in Cedar Rapids, Iowa on November 6-8, 2007, with costs not to
exceed $475.00, including use of city vehicle.
November 5, 2007 Page 3
3. Don Colvin and Greg Cox, Mechanics, to attend Injectronics GM Training in
Waterloo, Iowa on October 25, 2007, with costs not to exceed $250.00, including
use of city vehicle
c. Beer License Permit Application
Class B
Godfather's Pizza, 1946 Schukei Road (Renewal) (Expires 10/31/08) (Includes
Sunday Sales)
d. Beer License Permit Application
Class C
Casey's General Store #2427, 3035 Logan Avenue (Renewal) (Expires 12/31/08)
(Includes Sunday Sales)
Hy-Vee Gas #2, 2221 Logan Avenue (Renewal) (Expires 1/2/09) (Includes Sunday
Sales)
Metro Mart #4, 2332 Falls Avenue (Renewal) (Expires 11/13/08) (Includes Sunday
Sales)
e. Liquor License Permit Application
Class C
Southern Soul Club, 229 East 4th Street (Renewal) (Expires 10/25/08) (Includes
Sunday Sales)
Embassy Lounge, 225 East 5th Street (Renewal) (Expires 11/22/08) (Includes
Sunday Sales)
LJ's Neighborhood Grill & Bar, 3550 Kimball Avenue (Renewal) (Expires 11/5/08)
(Includes Sunday Sales)
Carlos O'Kelly's Mexican Café, 1331 Flammang Drive (Renewal) (Expires 12/30/08)
(Includes Sunday Sales)
Pharroh's, 1607 Sycamore Street (New) (Expires 10/23/08) (Includes Sunday Sales)
f. Native Wine Permit Application
Class B
LillieMae Chocolates of Waterloo, 2060 Crossroads Center, Suite 242 (New) (Expires
11/1/08) (Includes Sunday Sales)
g. Outdoor Service Area Application
LJ's Neighborhood Grill & Bar, 3550 Kimball Avenue
Carlos O'Kelly's Mexican Café, 1331 Flammang Drive
h. Cigarette/Tobacco Permit Application
Piramida Bar, 712 Jefferson Street
i. Going Out of Business License Application
Day Star Jewelry, 3641 Kimball Avenue (60 days thru 1/15/08)
j. Bonds.
November 5, 2007 �- — Page 4
HEARINGS AND BIDS
2. Replace T-Hangar Doors at Waterloo Regional Airport.
Motion-to approve communication from Airport Director transmitting request to
change date of bid opening to November 19, 2007.
3. Purchase of One Heavy Duty Brush Chipper Unit.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
4. Purchase of One 2008 4-Wheel Drive Truck Chassis With Service Body.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
5. Escalator Modernization At Five Sullivan Brothers Convention Center.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review.
HEARINGS
ADD - 5a. Vacation of the portion of sidewalk generally located along West 13th Street
adjacent to 174 West 13th Street to allow the sidewalk that was recently removed
for construction of a building to not have to be replaced-- Midwest Building, Inc. on
behalf of Richard Wald.
Motion-to receive and file proof of publication of notice of public hearing.
Motion-to receive and file request of applicant to withdraw request.
November 5, 2007 Page 5
UNFINISHED BUSINESS
6. Purchase of 2008 GVW Truck Chassis With Dump Box and Snow Plow.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$42,942.00
from Witham Ford of Waterloo, Iowa.
7. General Obligation Bond Demolition Project, Contract No. 154-D-GO-11-05-07.
Resolution-to approve communication from Contracts and Grants Coordinator
transmitting recommendation of award of contract in the amount of$46,595.00 to
Lehman Trucking and Excavating, Inc. of Waterloo, Iowa.
DOCUMENTS
8. Resolution-to approve communication from Senior Planner transmitting request of
Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling
$90,200.00 for 65 Mulberry Street located in the Consolidated Urban Revitalization
Area, together with recommendation for approval.
9. F.Y. 2007 Flood Wall Joint Repairs, Contract No. 729
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 2 for a net increase in the amount of$3,771.71 for work performed by
Mike Dolan Concrete & Masonry, Inc. of Waterloo, Iowa.
10. F.Y. 2006 Rath Brownfields Street Reconstruction Program, Contract No. 686
Motion-to approve communication from Assistant City Engineer transmitting
Change Order No. 5 for a net increase in the amount of$29,564.24 for work
performed by Aspro, Inc. and Its Subsidiary of Waterloo, Iowa.
11. F.Y. 2007 U.S. 63/Westfield Avenue Connection, Contract No. 730
Motion-to approve communication from Associate Engineer transmitting extra
construction costs for a net increase in the amount of$9,190.00.
12. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Acceptance of Work performed by Mike Dolan Concrete & Masonry,
Inc. of Waterloo, Iowa at a total cost of$78,424.67 in conjunction with F.Y. 2007
Flood Wall Joint Repairs, Contract No. 729.
13. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Acceptance of Work performed by Aspro, Inc. and Its Subsidiary of
Waterloo, Iowa at a total cost of$2,136,105.72 in conjunction with F.Y. 2006 Rath
Brownfields Street Reconstruction Program, Contract No. 686.
14. Resolution-to approve communication from Assistant City Engineer transmitting
Acceptance of Plat Improvements (Sanitary Sewer and Paving)for Shadow Creek
Crossing -Phases 1 and 2, and receive and file two-year maintenance bond from
Dave Schmitt Construction Co., Inc. and E & F Paving Company LLC.
November 5, 2007 `' Page 6
15. Resolution-to approve communication from Assistant City Engineer transmitting
Acceptance of 1300 Block Sheffield Avenue Sanitary Sewer Extension and receive
and file two-year maintenance bond from Bushman Excavating, Inc.
16. Resolution-to approve communication from City Planner transmitting application for
A-Line EDS, Inc. for Community Economic Betterment Account (CEBA)program
assistance for$400,000.00 expansion at existing facility at 808 Dearborn Avenue
creating 9 new jobs with starting pay of$30,500.00 to $36,000.00.
ORDINANCES TO BE ADOPTED
17. An ordinance amending the 2003 Traffic Code by repealing Subsection (15) Donald
Street of Section 541, Increasing Speed Limits in Certain Areas; and enacting in
lieu thereof a new Subsection (15) Donald Street of Section 541, Increasing Speed
Limits in Certain Areas (lower speed limit on West Donald Street)
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
18. An ordinance amending the 2003 Traffic Code by adding Subsection (7a) Hewitt
Street to Section 546, Yield Intersections (installation of yield signs on Webster
Street at the intersection of Hewitt Street)
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
19. Purchase of One Automated Side-Loading Garbage Truck.
Motion-to instruct Superintendent of Central Garage to prepare specifications, bid
document, etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of specifications, bid document,
etc. and taking of bids. Set date of hearing as December 10, 2007.
20. Purchase of One 19,000 GVW Truck With Hydraulic Lift.
Motion-to instruct Superintendent of Central Garage to prepare specifications, bid
document, etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of specifications, bid document,
AMEND - etc. and taking of bids. Set date of hearing as December 3, 2007.
November 5, 2007 Page 7
21. Resolution-to approve communication from Community Planning and Development
Director transmitting Cooperative Agreement with Iowa Community Credit Union in
the amount of$15,350.00 for property generally located at 220 Jefferson Street.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, November 5, 2007
4:35 p.m. -Human Resources Committee, Council Chambers
4:40 p.m. - Public Works Committee, Council Chambers
4:45 p.m. - Finance Committee, Council Chambers
5:00 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Certified List for the position of Police Lieutenant, as certified by the Civil Service
Commission on October 22, 2007.
2. Certified List for the position of Police Captain, as certified by the Civil Service
Commission on October 22, 2007.
3. Community Development Board minutes of September 18, 2007 on file in the City
Clerk's office.
4. Waterloo Historic Preservation Commission minutes of September 18, 2007 on file
in the City Clerk's office.
5. Civil Service Commission minutes of September 26, 2007 on file in the City Clerk's
office.
6. Northeast Iowa Response Group minutes of August 30, 2007 on file in the City
Clerk's office.
7. Board of Waterloo Water Works Trustees minutes of October 24, 2007 on file in the
City Clerk's office.
8. Communication from Fire Chief transmitting retirement of Richard Ingersoll, Fire
Engineer, effective September 27, 2007, together with recommendation of payment
of$11,118.66 for unused vacation time and sick pay.
November 5, 2007 1.' Page 8
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2007 Flood Wall Joint Repairs, Contract No. 729.
Pay estimate No. 6 to Dolan Concrete in the total amount due of$5,701.52.
2. 18th Street Bridge Replacement & Approach, Contract No. 622.
Pay estimate No. 25 to Earth Tech in the total amount due of$4,882.46.
3. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69)-3H-07.
Pay estimate No. 17 to Earth Tech in the total amount due of$32,275.55.
COUNCIL WORK SESSION
November 5, 2007
5:00— 5:15 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
I. Update on load limit posting for bridges on Big Rock Road—City Engineer.
Motion-to adjourn.
Nancy Eckert
City Clerk
Council Work Session
November 1, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk