HomeMy WebLinkAbout07.July •
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JULY 23, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Michelle Weidner, Chief Financial Officer.
Agenda, as proposed or amended.
July 23, 2007 �.- �-� Page 2
Minutes of July 16, 2007, Regular Session, as proposed.
Proclamation declaring August 3-5, 2007 as Iowa Irish Fest Days.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from Police Chief transmitting request of Mary TeWinkel, 4-H and
Youth Development Field Specialist, for a variance to Waterloo Code of
Ordinance, 5-2-6B, Discharging and Possessing Air Rifles and Similar Devices, to
fire air rifles on July 28, 2007 as part of a demonstration for the 4-H Shooting
Sports program in conjunction with the Black Hawk County 4-H& FFA Fair being
held at the Cattle Congress Grounds.
3. Communication from Police Chief transmitting request of Exchange Club to hold
Healing Field 2007 at Veterans Memorial Hall on September 7-9, 2007, including
procession of flags on September 7, 2007 starting at West Fourth and
Washington Streets and closing Cedar Street between 4th & 5th Streets.
4. Communication from City Engineer transmitting request of Emma M. Petersen for
a waiver for an asphalt driveway to be located at 1329 Wren Road, together with
recommendation of approval.
5. Communication from City Engineer transmitting request of Robert Lee for a waiver
for a concrete driveway to be located at 404 Douglas Street, together with
recommendation of approval.
6. Communication from City Engineer transmitting request of Waterloo Water Works
to be allowed to place concrete in the area between the back of the curb and the
sidewalk in the 200 block of East 3rd Street, together with recommendation of
approval.
7. Communication from City Engineer transmitting request of Bruce Nelson for a
waiver for a concrete driveway to be located at 4626 Winghaven Drive, together
with recommendation of approval.
July 23, 2007 Page 3
b. Motion-to approve the following:
1. Communication from Leisure Services Director transmitting recommendation of
appointment of Aaron Olson to the position of Park Maintenance II-Forestry,
effective August 8, 2007.
2. Paul Huting, Leisure Services Director, to attend 2007 National Recreation and
Parks Association Congress & Exposition in Indianapolis, Indiana on September
23-29, 2007, with costs not to exceed $1,867.25.
3. S. Maureen Newbill, Jr. Art Gallery Director, to attend Madison Fine Arts Festival
in Madison, Wisconsin on July 14-15, 2007, with costs not to exceed $183.00.
4. Eric Thorson, City Engineer, to attend American Public Works Association Iowa
Chapter 2007 Fall Conference in Iowa City, Iowa on August 15-17, 2007, with
costs not to exceed $475.00, including use of city vehicle.
5. Lou Ball, Firefighter, to attend the Governor's Conference on Public Health in Des
Moines, Iowa on August 2-3, 2007, with costs not to exceed $285.00, including
use of city vehicle.
c. Liquor License Permit Application
Class E
Dane Street Liquor, 521 Dane Street (Renewal) (Expires 8/2/08) (Includes Sunday
Sales)
d. Beer License Permit Application
Class C
Dane Street Liquor, 521 Dane Street (Renewal) (Expires 8/2/08) (Includes Sunday
Sales)
DELETE - Hams One Stop, 220 W. Parker Street (New) (Expires 7/13/08) (Includes Sunday
Sales)
Hy-Vee Gas, 1512 Flammang Drive (Renewal) (Expires 8/26/08) (Includes Sunday
Sales)
All Stop, 51 E. Tower Park Drive (Renewal) (Expires 8/6/08) (Includes Sunday
Sales)
e. Wine License Permit Application
Class B
Dane Street Liquor, 521 Dane Street (Renewal) (Expires 8/2/08) (Includes Sunday
Sales)
f. Beer License Permit Application
Class B
Pizza Hut, 2825 Crossroads Boulevard (Renewal) (Expires 7/8/08) (Includes
Sunday Sales)
July 23, 2007
Page 4
g. Beer/Liquor License Permit Application
Class C
Randy's Tap, 307 West 4th Street (Renewal) (Expires 7/24/08) (Includes Sunday
Sales)
Café Bar Fontana, 801 Commercial Street (Renewal) (Expires 7/31/08) (Includes
Brew Pub & Sunday Sales)
h. Outdoor Services Area Application
Narey's 19th Hole, 2073 Logan Avenue for July 28, 2007
i. Fireworks Display Application
Dermatology Associates at John Deere Supervisors Club on August 24, 2007
j. Bonds.
HEARINGS AND BIDS
2. F.Y. 2008 Commercial Street/W. 3rd Street Parking Lot Paving, Contract No. 733.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
3. 2007 Window Replacement for The Waterloo Public Library.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review.
4. Intersection Traffic Safety Improvements, Contract No. 732.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Traffic Operations for review.
July 23, 2007 Page 5
HEARINGS
5. Development agreement to sell and convey property generally located at the
southwest corner of West 10th and Jefferson Streets for$5,000.00 to construct a
commercial building with a minimum value of$80,000.00—Roger Klingfus.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve said development agreement.
Resolution-to approve said sale and conveyance.
PETITIONS FROM PUBLIC
6. Resolution-to approve communication from Senior Planner transmitting request of
City of Waterloo on behalf of Chase Auto to rezone from "A-1"Agricultural District
to "M-1"Light Industrial District portions of property generally located at 1041-
1117 Sheffield Avenue along the former Mill Race between Mitchell Avenue and
Easton Avenue to allow for the continued use of the area as part of a recycling
yard, together with recommendation of approval of Planning, Programming and
Zoning Commission. Set date of hearing as August 6, 2007.
7. Resolution-to approve communication from Senior Planner transmitting request of
Richard Schmidt and Dee Ann Francis to rezone from "M-2,P"Planned Industrial
District to "R-1" One and Two Family Residence District property generally located
at 2000 E. Donald Street for purpose of converting the former Veridian Credit
Union building into a single family home, together with recommendation of approval
of Planning, Programming and Zoning Commission. Set date of hearing as August
6, 2007
8. Resolution-to approve communication from Senior Planner transmitting request of
David Milligan to rezone from "A-1"Agricultural District to "R-2" One and Two
Family Residence District property generally located at 3458 East Shaulis Road,
west of the intersection of East Shaulis Road and Cedar Terrace Drive,for the
purpose of splitting existing home onto a smaller lot, together with recommendation
of approval of Planning, Programming and Zoning Commission. Set date of hearing
as August 6, 2007.
DOCUMENTS
9. F.Y. 2007 Kimball Avenue ADA Pedestrian Way, Contract No. 711.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 2 for a net decrease in the amount of$4,614.23 for work performed by
Borwig Building Service, Inc. of Waterloo, Iowa.
July 23, 2007 Page 6
10. Resolution-to approve communication from Chief Financial Officer transmitting
letters from Berens-Tate Consulting Group of Omaha, Nebraska regarding
completed arbitrage testing for 2002 and 2003 general obligation bond issues.
11. Resolution-to approve communication from Police Chief transmitting agreement with
Advanced Computer Engineering Solutions (ACES) of Cedar Falls, Iowa for support
services for stand-alone computer system for the Police Department and
authorization to purchase appropriate hardware and software items.
12. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting three-year agreement with Black Hawk County to
provide parking lot enforcement services at county parking lots.
13. Resolution-to approve communication from Community Planning & Development
Director transmitting grant award documents with the Economic Development
Administration (EDA)for a grant in the amount of$1,600,000.00 for the Tech
Works Technology Center project.
RESOLUTIONS TO BE ADOPTED
14. Resolution-to name a public street generally located off of Martin Luther King Jr.
Drive west of N. Elk Run Road to serve as access to Tyson Foods as Tyson Drive.
15. Resolution-to authorize City Clerk to destroy certain records and papers, as
provided in Section 272.13(5) of 2007 Code of Iowa.
16. Resolution-to approve acquisition of property located at 919 Lafayette Street from
Mooring Tax LLC at a cost of$3,500.00.
NEW BUSINESS
17. Resolution-to approve communication from Senior Planner transmitting amendment
to the City of Waterloo Comprehensive Plan, which makes multiple changes to the
Future Land Use Map, together with recommendation of approval of Planning,
Programming and Zoning Commission. Set date of hearing as August 13, 2007.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
July 23, 2007 Page 7
MEETINGS
Monday, July 23, 2007
4:50 p.m. -Public Safety Committee, Council Chambers
4:55 p.m. -Public Works Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Black Hawk County 911 Service Board minutes of June 6, 2007 and June 28,
2007 are on file in the City Clerk's office.
2. Black Hawk County Criminal Justice Information System Board of Directors
minutes of June 6, 2007 are on file in the City Clerk's office.
3. Consolidated Public Safety Communications Center Board minutes of June 6, 2007
are on file in the City Clerk's office.
4. Waterloo Convention & Visitors Bureau Board minutes of June 26, 2007 are on file
in the City Clerk's office.
5. Waterloo Housing Authority Governing Board minutes of May 17, 2007 are on file
in the City Clerk's office.
6. Planning, Programming & Zoning Commission minutes of June 5, 2007 and June
12, 2007 are on file in the City Clerk's office.
7. Communication from Fire Chief transmitting retirement of Timothy J. Powers, Fire
Lieutenant, effective June 28, 2007, together with recommendation of payment of
$16,765.46 for unused vacation pay and sick time.
8. Communication from Police Captain transmitting retirement of William Kent
Sauerbrei, Police Officer, effective July 3, 2007, together with recommendation of
payment of$29,199.09 for unused vacation pay and sick time.
9. Municipal Telecommunications Utility Board minutes of February 16, 2007 and
May 18, 2007 are on file in the City Clerk's office.
10. Waterloo Public Library Board of Trustees minutes of June 11, 2007 on file in the
City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Virden Creek Tributary Drainage Way Improvements, Contract No. 695.
Pay estimate No. 9 to Ament Inc. in the total amount due of$14,559.55.
July 23, 2007 `' N.` Page 8
2. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 6 to Ament Inc. in the total amount due of$1,484.88.
3. F.Y. 2007 Street Reconstruction Program, Contract No. 718.
Pay estimate No. 5 to Aspro Inc. in the total amount due of$254,783.71.
4. F.Y. 2007 Asphalt Overlay Program, Contract No. 719.
Pay estimate No. 5 to Aspro Inc. in the total amount due of$551,341.24.
5. FY. 2007 Sidewalk Repair Program and Trail Repairs, Contract No. 723.
Pay estimate No. 6 to Bentley Construction Inc. in the total amount due of
$4,915.16.
6. Riverwalk Loop, Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 1 to Cedar Valley Corporation in the total amount due of
$3,540.50.
7. F.Y. 2007 Flood Wall Joint Repairs, Contract No. 729.
Pay estimate No. 3 to Dolan Concrete in the total amount due of$31,376.27.
8. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 2 to Earth Tech in the total amount due of$12,050.34.
9. Riverwalk Loop Trail, East 6th to 18th Street, Contract No. 696.
Pay estimate No. 4 to Earth Tech in the total amount due of$11,068.74.
10. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 6 to Peterson Contractors Inc. in the total amount due of
$305,298.08.
11. Riverwalk Loop Trail E. 6th to 18th Street, Contract No. 696.
Pay estimate No. 6 to Peterson Contractors Inc. in the total amount due of
$59,812.86.
12. F.Y. 2007 Riverloop Exposition Plaza, Phase I, Contract No. 721.
Pay estimate No. 10 & No. 11 to Craig Ritland Landscape Architect in the total
amount due of$34,578.75.
Council Work Session
July 19, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JULY 16, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Nancy Eckert, City Clerk
Agenda, as proposed or amended.
July 16, 2007 ....- �— Page 2
Minutes of July 9, 2007, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Engineer transmitting request of Dorothy Roby for a
waiver for a concrete driveway to be located at 1202 Lucas Street, together with
recommendation of approval of City Engineer.
b. Motion-to approve the following:
1. Communication from Mayor Tim Hurley transmitting recommendation of
appointment of W. Douglas Carter to the position of Fire Chief, effective July 17,
2007.
2. Communication from Mayor Tim Hurley transmitting recommendation of
reappointment of the following to the Met Transit Authority Board: Steve Abbott,
Jack Good and Pat Becker, with term expiration date of July 1, 2010; and
reappointment of Sonia Johannsen, with term expiration date of July 1, 2008.
3. Tim Pillack, Police Captain, to attend Governor's Homeland Security Conference
in Des Moines, Iowa on July 16-18, 2007, with costs not to exceed $436.22,
including use of city vehicle.
4. Trent Atkins, Morrice, Michigan Fire Chief, to attend Fire Chief interview in
Waterloo, Iowa on June 13, 2007, with costs not to exceed $503.96.
5. Gary Trulson, Joplin, Missouri Fire Chief, to attend Fire Chief interview in
Waterloo, Iowa on June 13, 2007, with costs not to exceed $592.28.
6. Lou Cutwright, Building Official/Maintenance Administrator, to attend ICC
Annual Conference and Education Program in Reno, Nevada on September 29-
October 4, 2007, with costs not to exceed $2,127.00.
7. Robin Means, Fair Housing Coordinator, to attend mandatory fair housing
training in Washington, DC on August 19-25, 2007, with costs not to exceed
$2,496.61.
July 16, 2007 Page 3
8. Bob Stringer, Human Resources Director, to attend PERB Conference in West Des
Moines, Iowa on September 20-21, 2007, with costs not to exceed $325.00,
including use of city vehicle.
c. Beer/Liquor License Permit Application
Class C
Neighborhood Corner Spot, 735 Logan Avenue (Renewal) (Expires 7/8/08) (Includes
Sunday Sales)
Club 726, 726-728 Logan Avenue (New) (Expires 7/9/08) (Includes Sunday Sales)
Iowa Irish Fest, Lincoln Park (5 days-8/2/07- 8/7/07) (Includes Sunday Sales)
d. Liquor License Permit Application
Class E
Hometown Foods, 2834 Ansborough Avenue (Renewal) (Expires 8/26/08) (Includes
Sunday Sales)
e. Wine License Permit Application
Class B
Hometown Foods, 2834 Ansborough Avenue (Renewal) (Expires 8/26/08) (Includes
Sunday Sales)
Prime Mart, 3535 Marigold Drive (Renewal) (Expires 8/8/08) (Includes Sunday
Sales)
Stop-N-Save, 2100 Lafayette Street (New) (Expires 7/1/08) (Includes Sunday Sales)
f. Beer License Permit Application
Class C
Hometown Foods, 2834 Ansborough Avenue (Renewal) (Expires 8/26/08) (Includes
Sunday Sales)
Prime Mart, 3535 Marigold Drive (Renewal) (Expires 8/8/08) (Includes Sunday
Sales)
Stop-N-Save, 2100 Lafayette Street (New) (Expires 7/1/08) (Includes Sunday Sales)
g. Cigarette/Tobacco Permit Application
Stop & Save, 1415 Logan Avenue
Stop & Save, 2100 Lafayette Street
h. Outdoor Service Area Application
Iowa Irish Fest, Lincoln Park
i. Bonds.
Swearing-In of Doug Carter as Fire Chief for Waterloo Fire Rescue.
July 16, 2007 `. .... Page 4
HEARINGS AND BIDS
2. F.Y. 2007 U.S. 63/Westfield Avenue Connection, Contract No. 730.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to authorize to proceed.
UNFINISHED BUSINESS
3. General Obligation Bond Demolition Project, Contract No. 149-D/AR-GO-07-23-07.
Resolution-to approve communication from Contracts and Grants Coordinator to
cancel July 23, 2007 date of hearing and set new date of hearing as August 6,
2007.
DOCUMENTS
4. Resolution-to approve communication from Senior Planner transmitting request of
Joni & Rocky Steen for tax exemptions on improvements totaling $11,156.49 for
625 Sherman Avenue located in the Consolidated Urban Revitalization Area,
together with recommendation of approval.
5. Resolution-to approve communication from Associate Engineer transmitting
Supplemental Agreement No. 1 for Professional Services with Earth Tech, Inc. of
Waterloo, Iowa for a maximum amount payable of$161,000.00 in conjunction with
U.S. Highway 63 - Westfield Ave. Connection, Contract No. 730.
6. Resolution-to approve communication from Assistant City Engineer transmitting
Acceptance of 2006 Trent Lane Sanitary Sewer Extension and receive and file two-
year maintenance bond from Peterson Contractors, Inc.
7. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project and acceptance of work performed
by Paul Christensen Construction of Cedar Falls, Iowa for a total cost of
$96,872.00 in conjunction with Bath House Renovation For Byrnes and Gates
Pools.
8. Resolution-to approve communication from Leisure Services Director transmitting
Certificate of Substantial Completion for work performed by Modern Builders Inc.
of Janesville, Iowa at a total cost of$122,800.00 in conjunction with 2006
Riverfront Stadium Grandstand Roof Replacement.
9. Resolution-to approve communication from Leisure Services Director transmitting
Completion of Project and acceptance of work performed by Aspro, Inc. of Waterloo,
Iowa for a total amount of$199,227.00 in conjunction with 2006 Byrnes Tennis
Complex Renovation Project.
July 16, 2007 Page 5
NEW BUSINESS
10. 2007 Byrnes Tennis Complex Renovation Project.
Motion-to instruct Leisure Services Director to prepare plans, specifications,form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as August 6, 2007.
11. F.Y. 2007 Riverloop Exposition Plaza, Phase 1, Contract No. 721.
Motion-to instruct City Engineer to prepare plans, specifications,form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as August 13, 2007.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSI ON
1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)6)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, July 16, 2007
4:40 p.m. -Boards & Commissions, Committee, Council Chambers
4:45 p.m. -Public Works Committee, Council Chambers
4:50 p.m. - Building and Grounds Committee, Council Chambers
4:55 p.m. -Public Safety Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
July 16, 2007 .._ Page 6
PUBLIC INFORMATION
1. Waterloo Historic Preservation Commission minutes of June 19, 2007 on file in the
City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Asbestos Survey at former Chamberlain Site.
Pay estimate No. 1 to Advanced Environmental in the total amount due of
$22,680.00.
2. Asbestos Inspection for 206 W. Mullan Avenue and 220 Jefferson Street.
Pay estimate No. 1 to American Testing & Training Inc. in the total amount due of
$900.00.
3. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69) 3H-07.
Pay estimate No. 14 to Earth Tech in the total amount due of$28,673.75.
4. Midport Blvd. Extension & Sanitary Pump Station Improvements, Contract No. 717.
Pay estimate No. 6 to Earth Tech in the total amount due of$14,515.33.
5. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre.
Pay estimate No. 28 to Earth Tech in the total amount due of$8,163.78.
BOARDS AND COMMISSIONS
July 16, 2007
4:40—4:45 p.m.
Council Chambers
Roll Call: Members: Chairperson Bob Greenwood
Eric Gunderson
Harold Getty
Approval of Agenda, as proposed.
1. Approval of Mayor Hurley's recommendation of reappointment of the following to the
Met Transit Authority Board: Steve Abbott, Jack Good and Pat Becker, with term
expiration date of July 1, 2010; and reappointment of Sonia Johannsen, with term
expiration date of July 1, 2008.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
July 12, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JULY 9, 2007
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Councilperson Reggie Schmitt.
Agenda, as proposed or amended.
July 9, 2007 \--- Page 2
Minutes of June 25, 2007, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Engineer transmitting request of Leo Quinn for a waiver
for a concrete driveway to be located at 313 Harwood Avenue, together with
recommendation of approval.
3. Communication from Police Chief transmitting request of Jeff Smith from Gateway
Endurance Training for authorization to hold a Youth Triathlon at the Lost Island
Waterpark and the Hawkeye Community College Campus on August 18, 2007
beginning at 8:00 a.m., with participants bicycling southbound on Hess Road
towards Hawkeye Community College one mile and returning northbound on
Hess Road.
4. Communication from City Clerk transmitting request of Orchard Hill Church for a
variance to the Noise Ordinance on July 11, 2007 from 5:00 - 8:30 p.m. in
conjunction with Neighborhood Fund Night at Immanuel Lutheran School park on
Walnut Street, including a live band and PA system, together with
recommendation of approval of Police Chief
5. Communication from City Clerk transmitting request of Sierra Club for a variance
to the Noise Ordinance on August 11, 2007 from 11:00 a.m. - 3:00 p.m. in
conjunction with event to be held at Lincoln Park, including music and PA system,
together with recommendation of approval of Police Chief
b. Motion-to approve the following:
1. Cammie Scully, Director; and Kent Shankle, Curator; to pick up donations to the
collection, meet with donors and gallerists in New York City, Rhode Island and
Massachusetts on July 8-15, 2007, with costs not to exceed $3,480.00, including
use of city vehicle.
2. Steven Newell, Police Officer, to attend Basic School Resource Officer Course in
Des Moines, Iowa on July 16-20, 2007, with costs not to exceed $1,108.52,
including use of vehicle.
July 9, 2007 Page 3
3. Tim Hurley, Mayor, to attend Iowa League of Cities 109th Annual Conference &
Exhibit in Dubuque, Iowa on September 27-28, 2007, with costs not to exceed
$190.00.
c. Liquor License Permit Application
Class E
Kwik Stop, 1761 Independence Avenue (New) (Expires 7/1/08) (Includes Sunday
Sales)
d. Wine License Permit Application
Class B
Kwik Stop, 1761 Independence Avenue (New) (Expires 7/1/08) (Includes Sunday
Sales)
Stop-N-Save, 1415 Logan Avenue (New) (Expires 7/1/08) (Includes Sunday Sales)
e. Beer License Permit Application
Class C
Kwik Stop, 1761 Independence Avenue (New) (Expires 7/1/08) (Includes Sunday
Sales)
Stop-N-Save, 1415 Logan Avenue (New) (Expires 7/1/08) (Includes Sunday Sales)
f. Beer/Liquor License Permit Application
Class C
DELETE - Club 726-728 Logan Avenue (New) (Expires 7/9/08) (Includes Sunday Sales)
Cadillac Lanes, 650 LaPorte Road (Renewal) (Expires 7/25/08) (Includes Sunday
Sales)
g. Outdoor Service Area Application
DELETE - Club 726, 726-728 Logan Avenue
Cadillac Lanes, 650 LaPorte Road
h. Fireworks Display Application
Supervisors Club on August 18, 2007
i. Cigarette/Tobacco Permit Application
Times Lounge, 213 E. 5th Street
Mustang Bar, 1927 Jefferson Street
Down Town New Star, 428 Franklin Street
Hams One Stop, 220 West Parker Street
Jet Lounge, 451 West Parker Street
Neighborhood Convenience Store, LLC, 926 Linn Street
Neighborhood Corner Spot, LLC, 735 Logan Avenue
Franklin Super Market, 1975 Franklin Street
Westside Liquor, 835 West Fifth Street
July 9, 2007 �- Page 4
j. Bonds.
HEARINGS AND BIDS
2. General Aviation Apron and Taxilanes Rehabilitation on Waterloo Regional Airport.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Airport Director.
3. Rehabilitation of Taxiway "A" at the Waterloo Regional Airport.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Airport Director.
HEARINGS
4. Site plan amendment to the "R-4,C-Z" Conditional Zoning District for property
generally located east of 1661 West Ridgeway Avenue,just west of West 4th Street,
to allow for development of Oncology Clinic, including a 17,678 sq. ft. building and
81 stall parking lot -- In Vision Architecture on behalf of Cedar Valley Medical
Specialist.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to approve said site plan amendment.
5. Exchange Agreement for sale and conveyance for $1.00 property general located
at the intersection of Mullan Avenue and Commercial Street for a new drive-up
facility as part of agreement to purchase US Bank drive-up and adjacent parking
lot at a cost of$783,116.80 in conjunction with the Riverfront Renaissance Project--
US Bank National Association.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve said exchange agreement.
Resolution-to authorize said sale and conveyance.
July 9, 2007 Page 5
PETITIONS FROM PUBLIC
6. Resolution-to approve communication from City Planner transmitting development
agreement with Roger Klingfus to sell and convey for $5,000.00 property generally
located at the southwest corner of West 10th and Jefferson Streets to be used for
construction of a commercial building with a minimum value of$80,000.00. Set
date of hearing as July 23, 2007.
REPORTS
7. Motion-to receive and file Waterloo Water Works 2006 Operating Report.
DOCUMENTS
8. 2007 Roof Repair Project.
Motion-to approve communication from Building Official/Maintenance Administrator
transmitting Change Order No. 1 for a net increase of$4,000.00 for design work
performed by VJ Engineering.
9. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting agreement with Iowa Department of Transportation for Iowa Clean Air
Attainment Program grant in the amount of$408,200.00, with required 20 percent
local match,for an estimated total project cost of$546,000.00.
10. Resolution-to approve communication from Police Chief transmitting agreement with
Governor's Office of Drug Control Policy for FFY 07 Byrne/Iowa-Justice Assistance
grant in the amount of$283,173.00, with local cash match of$94,391.00 for FY08
funding of Tri-County Drug Enforcement Task Force.
11. Resolution-to approve communication from Police Chief transmitting application on
behalf of the Waterloo School for COPS Secure Our Schools Program to be used to
assist with the development of school safety resources.
12. Resolution-to approve communication from Director of Cultural and Arts
Commission transmitting application for R.J. McElroy Trust grant in the amount of
$100,800.00 and Target grant in the amount of$2,900.00.
13. Resolution-to approve communication from Assistant City Engineer transmitting
construction plans for sanitary sewer serving Lost Island East, as submitted by
Wayne Claassen Engineering and Surveying, Inc. of Waterloo, Iowa and Sewage
Treatment Agreement with Iowa Department of Natural Resources.
14. Resolution-to approve communication from Assistant City Engineer transmitting
construction plans for sanitary sewer, storm sewer and paving serving Country
Club Business Center Addition, as submitted by Shive-Hattery, Inc. of Cedar
Rapids, Iowa and Sewage Treatment Agreement with Iowa Department of Natural
Resources.
July 9, 2007 �- Page 6
15. Resolution-to approve communication from Associate Engineer transmitting
addendum to railroad crossing agreements for surface improvements with Iowa
Department of Transportation and Canadian National Railroad for Ansborough
Avenue, E. 4th Street, Rainbow Drive, Idaho Street, Logan Avenue and Conger
Street.
16. Resolution-to approve communication from Mayor Hurley transmitting agreement
with Vision Iowa Board and Waterloo Development Corporation for CAT grant
award in the amount of$1,000,000.00 to be used for the Downtown Riverloop
Expo Project.
17. Resolution-to approve communication from Community Planning and Development
Director transmitting Brownfields Cleanup Revolving Loan Fund application, loan
fund agreement and promissory note in the amount of$350,000.00 with U.S.
Environmental Protection Agency for cleanup of CMC site.
18. Resolution-to approve communication from City Planner transmitting amendment to
Reciprocal Easement Agreement with U.S. Bank National Association to extend
term of easement for an additional one year to use their property during
construction of the Youth Pavilion, amphitheatre and dam improvements.
19. Resolution-to approve communication from City Planner transmitting Warranty
Deeds from Richard and Janet Winder and Thomas Winder for acquisition of
property for construction of streets for the business park located at the southeast
corner of San Marnan Drive and Ansborough Avenue.
NEW BUSINESS
20. General Obligation Bond Demolition Project, Contract No. 149-D/AR-GO-07-23-07.
Motion-to instruct Contracts and Grants Coordinator to prepare plans,
specifications, form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as July 23, 2007
21. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$3,220.00 for work performed
by the Water Works at 1308 Leavitt Street, together with recommendation of
approval of the Board of Waterloo Water Works Trustees.
22. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$5,697.00 for work performed
by the Water Works at 301-303 E. 4th Street, together with recommendation of
approval of Board of Waterloo Water Works Trustees.
July 9, 2007 Page 7
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)(j)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, July 9, 2007
4:50 p.m. -Public Safety Committee, Council Chambers
4:55 p.m. -Human Resources Committee, Council Chambers
5:00 p.m. -Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Communication from Leisure Services Director transmitting resignation of Mitch
Howe, Park Maintenance II-Forestry, effective June 8, 2007, together with
recommendation of payment of$983.32 for unused vacation time.
2. Communication from Acting Fire Chief transmitting retirement of Doug Olds, Fire
Lieutenant, effective June 12, 2007, together with recommendation of payment of
25,447.80 for unused vacation time and sick pay.
3. Civil Service List for the position of Fire Chief, as certified by the Civil Service
Commission on June 22, 2007.
4. Board of Waterloo Water Works Trustees minutes of June 20, 2007 on file in the
City Clerk's office.
5. Community Development Board minutes of May 15, 2007 on file in the City Clerk's
office.
6. Waterloo Convention & Visitors Bureau minutes of May 22, 2007 on file in the City
Clerk's office.
July 9, 2007 4' Page 8
7. Waterloo Regional Airport Board minutes of May 16 and May 25, 2007 on file in
the City Clerk's office.
8. Northeast Iowa Response Group minutes of May 3, 2007 on file in the City Clerk's
office.
9. Waterloo Leisure Services Commission minutes of May 8, 2007 on file in the City
Clerk's office.
10. Hwy 218 Design Review Board minutes of June 5, 2007 on file in the City Clerk's
office.
CONTRACT PAYMENT SCHEDULE
1. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 5 to Ament Inc. in the total amount due of$2,015.12.
2. F.Y. 2007 Street Reconstruction, Contract No. 718.
Pay estimate No. 5 to Aspro in the total amount due of$231,001.08.
3. F.Y. 2007 Asphalt Overlay Program, Contract No. 719.
Pay estimate No. 5 to Aspro in the total amount due of$66,545.15.
4. F.Y. 2007 Sidewalk Repair Program -Zone 7 and Trail Repairs, Contract No. 723.
Pay estimate No. 5 to Bentley Construction Inc. in the total amount due of
$14,747.94.
5. F.Y. 2007 Flood Wall Joint Repairs, Contract No. 729.
Pay estimate No. 2 to Dolan Concrete in the total amount due of$12,416.59.
6. 2007 Odor Control & HVAC Replacement Waterloo WPCF, Contract No. 653.
Pay estimate No. 8 to E. B. Spencer Engineering Co. in the total amount due of
$61,218.95.
7. San Marnan Traffic Improvements, Phase III, Contract No. 702.
Pay estimate No. 12 to Kirkham Michael in the total amount due of$826.16.
8. Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 5 to Peterson Contractors, Inc. in the total amount due of
$31,182.59.
9. RiverWalk Loop Trail E. 6th to 18th Street, Contract No. 696.
Pay estimate No. 5 to Peterson Contractors, Inc. in the total amount due of
$23,131.26.
July 9, 2007 Page 9
10. Structural Review & Repair of Floodgate, Contract No. 728.
Pay estimate No. 4 to VJ Engineering in the total amount due of$2,806.00.
11. Structural Review & Repair of Floodgate, Contract No. 728.
Pay estimate No. 5 to VJ Engineering in the total amount due of$1,964.00.
12. East Side Sanitary Sewer Interceptor, Contract No. 707.
Pay estimate No. 4 to Van Hauen &Associates in the total amount due of
$13,703.75.
Council Work Session
July 5, 2007
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk