Loading...
HomeMy WebLinkAbout10.October Council Work Session October 29, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Carol Failor Deputy City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 26, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Brad Hagen, Airport Director. October 26, 2009 Page 2 Agenda, as proposed or amended. Minutes of October 19, 2009, Regular Session, as proposed. Proclamation declaring October 23-31, 2009 as Red Ribbon Week. Proclamation declaring November 8-14, 2009 as Radiologic Technology Week. Presentation by Bruce Meisinger, Black Hawk County Health Department Representative on H1N1 flu shots. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or pubic requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from Planner II transmtting request of Craig Davis for tax exemptions on improvements totaling $8,000.00 for property located at 707 Greenbrier Road and located in the Consolidated Urban Revitalization Area. 3. Communication from Police Chief transmitting request of Waterloo Contention & Visitors Bureau & Trekman Racing to hold 5K and 10K races on November 7, 2009 beginning at 9:00 a.m. traveling streets through the downtown and ending at Soldier's and Sailors Park. b. Motion to approve the following: 1. Cammie Scully, Director; Kent Shankle, Curator, to attend Public Art Conference in Des Moines, Iowa on October 12-13, 2009, with costs not to exceed $435.00. 2. Mohammad Elahi, Traffic Engineer; Matt Vlasak, Signal Tech Foreman; and Nick Dunn, Signal Tech II, to attend 2009 Davenport Users' Group by Brown Traffic Products Inc. in Bettendorf, Iowa on December 1-3, 2009 with costs not to exceed $920.20, including use of city vehicle. 3. Tim Bromage, Visiting Artist/Performer, to perform at Center For The Arts on October 7-9, 2009 with costs not to exceed $200.00. 4. Malcom T. Smith, Visiting Artist/Performer, to perform at Center For The Arts on October 7-9, 2009 with costs not to exceed $150.00. October 26, 2009 Page 3 5. Mari Novotny-Jones, Visiting Artist/Performer, to perform at Center For The Arts on November 5-6, 2009 with costs not to exceed $100.00. 6. Communication from City Engineer transmitting request of Mark and Dawn Kruth for a waiver for a concrete driveway to be located at 5656 Kimball Avenue, together with recommendation of approval. c. Beer License Permit Application Class B Godfathers Pizza, 1946 Schukei Road (Renewal) (Expires 10/31/10) (Includes Sunday Sales) LaChiquita Inc., 301 E. 4h Street (New) (Expires 10/30/10) (Includes Sunday Sales) d. Liquor License Permit Application Class C DELETE OL'Skool, 735 Logan Avenue (New Owner) (Expires 11/9/10) (Includes Sunday Sales) e. Pool/Billiard License Application Fanatics Sports Bar and Grille, 814 La Porte Road f Outdoor Service Area Application LaChiquita Inc., 301 E. 41h Street g. Bonds HEARINGS AND BIDS 2. Abstracting Services for Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of Request for Proposal, contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct Deputy City Clerk to open and read bids and refer to Community Planning & Development Director for review. 3. Purchase of Two Servers, Storage Access Network and Licensing Software for Police Department. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize to proceed. Motion-to receive and file and instruct Deputy City Clerk to open and read bids and refer to Police Chief for review. October 26, 2009 Page 4 UNFINISHED BUSINESS 4. Legal Services for Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Resolution-to approve communication from City Planner transmitting recommendation of award of contract in the maximum amount of$99,900.00 to Clark, Butler, Walsh & Hamann. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from Community Planning & Development Director transmitting request of Dave and Ellen Beck to sell and convey for $200.00 a parcel of City owned land generally located at 120 Argyle Street. Set date of hearing as November 9, 2009. 6. Resolution-to approve communication from City Planner transmitting request of Ifet and Jasminka Salihovic to vacate, sell and convey for$253.26, plus costs, a portion of April Street right-of-way north of property at 2524 Gloria Drive for the purpose of constructing a privacy fence along the north side property line. Set date of hearing as November 9, 2009. DOCUMENTS 7. Resolution-to approve communication from Police Chief transmittng agreement with Helping Services of Northeast Iowa, Inc. to perform alcohol compliance checks and special event monitoring. 8. F.Y. 2006 M.L. King Jr. Drive Recreational Trail Head, Contract No. 709. Motion-to approve communication from Associate Ergineer transmitting Change Order No. 2 for a net decrease in the amount of$411.35 for work to be performed by B & B Builders and Supply of Waterloo, Iowa. 9. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders and Supply of Waterloo, Iowa at a total cost of$68,016.05 for theF.Y. 2006 M.L. King Jr. Drive Recreational Trail Head, Contract No. 709 10. Resolution-to approve communication from Associate Engineer transmitting City- State Agreement No. 02-09-STPU-042 for federal STP funds in the amount of $260,000.00, with local match of$65,000.00,for the F.Y. 2010 Ridgeway Avenue and La Porte Road Connection, Contract No. 775, STP-U-8155(715)-70-07. 11. Resolution-to approve communication from Superintendent of Traffic Operations transmitting City-State Agreement No. 2010-TS-022 for Traffic Safety Grant in the amount of$375,000.00, for improvements to the intersection of US 63 (Sergeant Road) and Ridgeway Avenue. October 26, 2009 Page 5 12. Resolution-to approve communication from Police Chief transmitting agreement with U.S. Department of Justice, Office of Community Oriented Policing Services for a COPS Secure Our Schools grant in the amount of$159,700.00 to be used by tYe Waterloo School District. RESOLUTIONS TO BE ADOPTED 13. Resolution-to approve communication from Executive Director of Waterloo Convention & Visitors Bureau transmitting recommendation of hote-lmotel mini grants in the amount of$3,000.00 for A Night ct the Hollywood Canteen to be held on November 21, 2009 money will be used to assist with entertainment costs; and $3,000.00 for Beers to You and Gourmet Too to be held February 28, 2010 money will be used to assist with advertising purposes. 14. Resolution-to approve communication from City Planner transmitting Rightof--Entry Agreement with Chicago Central and Pacific Railroad Company to utilize city owned right-of-way generally located near the northeast corner of Broadway Street and Wagner Road for the purpose of a laydown area to coincide with a railroad bridge replacement project. 15. Resolution-to authorize installation of a speed hump in the 600 block of South Hackett Road. ORDINANCES TO BE ADOPTED 16. An ordinance amending 2008 Traffic Code by repealing Subsection (16) Burton Avenue Section 553, No Parking Here to Corner, (install No Parking Here to Corner approximately 80 feet in a northerly direction on the east side of the 700 block of Burton Avenue). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 17. Vacation, sale and conveyance for$1.00 plus costs, a portion of River Road abutting the current property on Mullan Avenue to allow for continued operation and upgrade to the concrete plant facility—Manatt's, Inc. Motion-to receive,file, consider and pass for the second time. Motion-to suspend the rules. Motion-to consider and pass for the third time cnd adopt ordinance. Resolution-to authorize said sale and conveyance. ORAL PRESENTATIONS Motion-to receive and file oral comments. October 26, 2009 ti,. Page 6 ADJOURNMENT Carol Failor Deputy City Clerk MEETINGS Monday, October 26, 2009 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Cultural and Arts Commission minutes of September 16, 2009 on file in the Deputy City Clerk's office. 2. Communication from Police Chief transmitting resignation of Andy Isley, Police Officer, effective October 13, 2009, together with recommendation of payment of $2,947.81 for unused vacation pay. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2009 Asphalt Overlay Program, Contract No. 754 Pay estimate No. 12 to Aspro, Inc. in the total amount due of$40,91792 2. F.Y. 2008 Street Reconstruction Program, Contract No. 736 Pay estimate No. 27 to Aspro, Inc. in the total amount due of$42,692.53 3. F.Y. 2009 Street Reconstruction Program, Contract No. 756 Pay estimate No. 12 to Aspro, Inc. in the totzl amount due of$236,185.51 4. Tower Park Recreational Trail Pay estimate No. 3 to JDE Engineering in the total amount due of$1,912.50 5. F.Y. 2010 SW Repair Assessment Program-Zone 9, Contract No. 765 Pay estimate No. 3 to B & B Builders& Supply in the total amount due of $11,016.06 6. F.Y. 2008 West Commercial St Extension, River Road Relocation & Storm Water Pump Station, Contract No. 720 Pay estimate No. 23 to Cedar Valley Corp in the total amount due of$211,085.72 7. West Shaulis Road Extension, Contract No. 759 Pay estimate No. 3 to Peterson Contractors in the total amount due of$50,093.71 Council Work Session October 22, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Carol Failor Deputy City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 19, 2009 CITY OF WATERLOO GOALS I. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Paul Huting, Leisure Services Director. October 19, 2009 ... Page 2 Agenda, as proposed or amended. Minutes of October 12, 2009, Regular Session and October 15, 2009, Special Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the Deputy City Clerk. 2. Communication from Planner II transmitting request of Ulanda Spates for tax exemptions on improvements totaling $184,000.00 for property located at 305 Merriman Street and located in the Consolidated Urban Revitalization Aea. b. Motion to approve the following: 1. Shannon Farlow, Development/Marketing Director, to attend Iowa Tourism Conference in Tama, Iowa on October 21-23, 2009, with costs not to exceed $460.00, including use of city vehicle. 2. Dennis Gentz, Assistance City Engineer, to attend Iowa Better Concrete Conference in Ames, Iowa on October 29, 2009 with costs not to exceed $175.00, including use of city vehicle. 3. Communication from City Engineer transmitting request of William McCool for a waiver for an asphalt driveway to be located at 1449 Sager Avenue, together with recommendation of approval. c. Beer License Permit Application Class C Prime Mart, 1008 La Porte Road (Renewal) (Expires 11/22/10) (Includes Sunday Sales) Small Mart, 19151/2 Bourland Avenue (New) Expires 10/29/10) (Includes Sunday Sales) October 19, 2009 Page 3 d. Liquor License Permit Application Class C Embassy Lounge, 225 E. 5th Street (Renewal) (Expires 11/22/10) (Includes Sunday Sales) The Brown Bottle, 209 W. 5th Street (Renewal) (Expires 10/21/10) (Includes Sunday Sales) The Drunken Monkey, 307 W. 4th Street (New Owner) (Expires 7/1/10) New World Lounge II, 504 Riehl Street (Transfer from 120 Sumner Street)(Expires 9/14/10) (Includes Sunday Sales) e. Beer License Permit Application Class B Black Hawk Tennis Club, 1005 Black Hawk Road (Renewal) (Expires 10/31/10) (Includes Sunday Sales) f Wine License Permit Application Class B Prime Mart, 1008 La Porte Road (Renewal) (Expires 11/22/10) (Includes Sunday Sales) Small Mart, 19151/ Bourland Avenue (New) (Expires 10/29/10) (Includes Sunday Sales) g. Native Wine Permit Application Small Mart, 19151/2 Bourland Avenue (New) (Expires 10/29/10) (Includes Sunday Sales) h. Outdoor Service Area Application Black Hawk Tennis Club, 1005 Black Hawk Road HEARINGS AND BIDS 2. F.Y. 2010 Cedar River Water Trail, Contract No. 734 Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. October 19, 2009 Page 4 3. 2009 Waterloo Boat House Project Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. HEARINGS 4. Vacation of the south 245' of Elm Street right-of-way, excluding the west 6' REVISED between Lafayette and Mulberry Streets in Lare and Fowler's 2nd Addition for the purpose of incorporating the land with the future Human Services Campus- INVISION Architecture on behalf of the Iowa Department of Corrections. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 5. Vacation, sale and conveyance for$1.00 plus costs, a portion of River Road abutting the current property on Mullan Avenue to allow for continued operation and upgrade to the concrete plant facility—Manatt's, Inc. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. UNFINISHED BUSINESS 6. Resolution-to deny Colin Hurley's appeal of the City Code, Section 7-1-4(B), concerning the disallowance of multiple curb cuts on a corner lot to allow for two curb cuts for property located at 2604 Crestline Avenue, together with recommendation of approval of Planning, Programming and Zoning Commission. October 19, 2009 Page 5 DOCUMENTS 7. Resolution-to approve communication from Superintendent of Waste Management Services transmitting renewal of 5year Biosolids Agreement with Nutri-Ject Systems, Inc. of Hudson, Iowa for the period of August 1, 2009 to July 31, 2014. 8. Commercial Street Parking Garage Repairs, Phase I- Stairwells. Motion-to approve communication from Buildng Official/Maintenance Administrator transmitting Change Order No. 3 for a net increase in the amount of$34,279.00 for work performed by Failor Hurley Construction of Hudson, Iowa. 9. Resolution-to approve communication from City Planner transmitting catracts and promissory notes for Disaster Recovery Business Rental Assistance Program with the following: Happy Chef of Waterloo, Inc., 218 W. Mullan Avenue, for $34,502.04; Upstairs After Hours, 710 Jefferson Street,for$18,000.00; Piramida Bar, Inc., 712 Jefferson Street,for$9,000.00; Dave Nagle Law Office, 501 Sycamore Street, for $3,775.26; Jefferson Street Tap, 708 Jefferson Street,for $9,000.00; and Gur-Land, Inc. dba Brown Bottle, 209 W. 5h Street, for $33,049.88. 10. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Supplemental Agreement No. 1 with AECOM Technical Services, Inc. at a cost of$15,000.00 for construction-related services in conjunction with the Pedestrian Access Plan (Greenhill Rcad/University Avenue). RESOLUTIONS TO BE ADOPTED 11. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request to install temporary Stop signs on Hoover Street at Bertch Street and on Leavitt Street at Randolph Street in conjunction with detour on Williston Avenue. NEW BUSINESS 12. Appraisal Services for Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Motion-to instruct City Planner to prepare Request for Proposal, contrcct, etc. Motion-to receive and file Request for Proposal document, contract, etc. Resolution-to preliminarily approve Request for Proposal document, contract, etc. Resolution-to instruct Deputy City Clerk to publish notice of Request for Proposal, contract, etc. and taking of proposals. Set date of hearing as November 9, 2009. 13. Resolution-to approve communication from City Planner transmitting Zoning Ordinance Amendment to change the provisions of the Ordinance regulating the placement of alcohol sales related businesses, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as November 2, 2009. October 19, 2009 ` Page 6 14. General Obligation Bond Demolition Project, Contract No. 170D-GO-11-02-09 (Houses: 326 Courtland Street, 1333 Leavitt Street, 1203 Beech Street, 402 Adams Street, 121 Sumner Street, 201 Lincoln Street, 231, 239 & 251 Jackson Street, 520 Locust Street, 510 Elm Street, 620 W. Park Street; Garages: 1333 Leavitt Street, 1203 Beech Street, 620 W. Park Street). Motion-to instruct Contracts and Grants Coordinator to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Set date of hearing and bid opening as November 2, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Carol Failor Deputy City Clerk MEETINGS Monday, October 19, 2009 4:40 p.m. -Building and Grounds Committee, Council Chambers 4:45 p.m. - Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Black Hawk County Criminal Justice Information System Board of Directors minutes of September 2, 2009 on file in the office of the Deputy City Clerk. 2. Consolidated Public Safety Communications Center Board minutes of September 2, 2009 on file in the office of the Deputy City Clerk. 3. Black Hawk County 911 Service Board minutes of September 2, 2009 on file in the office of the Deputy City Clerk. 4. Waterloo Public Library Board of Trustees minutes of September 14, 2009 on file in the office of the Deputy City Clerk. 5. Communication from Fire Chief transmitting appointment of David Meiser and Chris Linder to the position of firefighter, effective October 12, 2009. October 19, 2009 Page 7 CONTRACT PAYMENT SCHEDULE 1. Former US Bank Drive-Up Teller Building at 315 Cedar Street Pay estimate No. 1 to Advanced Environmental in the total amount due of $11,900.00. 2. Northwest Interceptor Sewer Pay estimate No. 2 to Wayne Claassen Engineering & Surveying Inc. in the total amount due of$35,000.00. 3. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713 Pay estimate No. 54 to Peterson Contractors, Inc. in the total amount due of $106,684.43. 4. FY 2009 Big Rock Road Bridges Replacement with Box Culverts, Contract No 739 Pay estimate No. 4 to HelmKamp Construction of IA in the total amount due of $3,763.82. 5. RiverLoop Exposition Plaza, Contract No. 721 Pay estimate No. 41 to Cunningham Construction in the total amount due of $24,758.40. 6. Cedar River Renaissance Trail Enhancements & Riverwalk Loop Overlook Enhancements, Contract No. 743 Pay estimate No. 19 to Vieth Construction Corp. in the total amount due of $26,837.67. 7. F.Y. 2008 West Commercial Street Storm Water Pumps, Contract No 750 Pay estimate No. 2 to Electric Pump in the total amount due of$69,376.70. 8. F.Y. 2009 Permanent Closure of Black Hawk Creek Railroad Crossing, Contract No. 747 Pay to VJ Engineering in the total amount due of$3,683.78. 9. F.Y. 2009 Permanent Closure of Black Hawk Creek Railroad Crossing, Contract No. 747 Pay estimate No. 5 to Peterson Contractors, Inc. in the total amount due of $7,968.28. Council Work Session October 15, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 12, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Doug Carter, Fire Chief October 12, 2009 Page 2 Agenda, as proposed or amended. Minutes of October 5, 2009, Regular Session, as proposed. Swearing-in of the following Police Officer: Christopher C. Roberts. 1. Consent Agenda: (The following items will be acted upon by voice vote on a sngle motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which s on file in the office of the City Clerk. b. Motion to approve the following: 1. Wendy Drinovosky, Data Systems Manager; Angela Brickman, Clerk I, to attend TRACS software update training in Johnston, Iowa on October 2223, 2009, with costs not to exceed $245.00, including use of city vehicle. 2. Brad Walter, Police Officer, to attend TRACS software update training in Johnston, Iowa on October 22-23, 2009 with costs not to exceed $170.00, including use of city vehicle. 3. Tim Moyer, Chief Electrical Inspector; Dan Youngblood, Chief Combination Inspector, to attend 2009 Fall IAEI Iowa Chapter Meeting in Riverside, Iowa on October 16, 2009, with costs not to exceed $242.00, including use of city vehicle. 4. Steve Jordan, Fire Marshall, to attend Fire Prevertion Education Conference in Ankeny, Iowa on October 20-23, 2009, with costs not to exceed $623.96, including use of city vehicle. c. Beer/Liquor License Permit Application Class C LJ's Neighborhood Grill & Bar, 3550 Kimball Avenue (Renewal) (Expires 11/5/10) (Includes Sunday Sales) Butt Ugly's Saloon, 728 Commercial Street (New Owner) (Expires 11/1/10) (Includes Sunday Sales) ADDED New World Lounge II, 504 Riehl Street (Transfer from 120 Sumner Street)(Expires 9/14/10) (Includes Sunday Sales) October 12, 2009 Page 3 d. Outdoor Service Area Application Vic's Lounge, 1106 LaPorte Road LJ's Neighborhood Grill & Bar, 3550 Kimball Avenue Butt Ugly's Saloon, 728 Commercial Street e. Pool/Billiard License Application Café Bar Fontana, 801 Commercial Street f Pawnbroker's License Application Walden Pawn, 223 West 4h Street g. Bonds HEARINGS AND BIDS 2. Legal Services for Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of Request for Proposal, contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. HEARINGS 3. Sale and conveyance for$1.00 property generally located at 1415 West 11th Street and 1409 West 11th Street for purpose of constructing a new detached garage and a new addition—Tim Troyer on behalf of Cory Troyer and Nermin Okanovic. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Building and Grounds Committee and oral and written comments. Resolution-to authorize said sale and conveyance. 4. Purchase of 2010 Ambulance Chassis. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize Purchase of 2010 Ambulance Chassis at a cost $72,799.00 from Harrison Truck Centers of Elk Run Heights, Iowa October 12, 2009 Page 4 5. Purchase of Ambulance Modular (patient compartment) Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize Purchase of Ambulance Modular (patient compartment)at a cost $118,520.00 from Emergency Vehide Sales of Alexander, Iowa. 6. Site Plan Amendment to the "B-P"Business Park District for Greenbelt Centre Plat No. 3 Lots 1-3 Designation of Use located at the southeasterly corner of Greyhound Drive and Athens Drive Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Resolution-to approve said site plan amendment. 7. Vacation, sale and conveyance for $1.00 a portion of city-owned land at the northeast corner of Wagner Road and Broadway Street to allow for construction of a new 15,000 sq. ft. building—Tournier Manufacturing, Inc. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. UNFINISHED BUSINESS 8. One Emergency Generator and Automatic Transfer Switch to be Installed at Central Garage. Resolution-to approve communication from Superintendent of Central Garage transmitting recommendation of award of bid in the amount of$29,830.00 to Black Hawk Electric of Waterloo, Iowa. 9. Rental of Three Motor Graders With Snow Operations. Resolution-to approve communication from Superintendent of Central Garage transmitting recommendation of award of bid in the amount of$48,000.00 to Murphy Tractor of Waterloo, Iowa. 10. Purchase of One 2010 Ford F-450 Truck With Dump Box. Resolution-to approve communication from Superintendent of Central Garage transmitting recommendation of award of bid in the amount of$42,190.00 to Witham Auto Center of Waterloo, Iowa. October 12, 2009 Page 5 11. Parking Access and Revenue Management System (PARMS). Resolution-to approve communication from Superintendent of Traffic Operations transmitting recommendation of award of bid in the amount of$95,701.00 to Access Control Technologies, Inc. of Des Moines, Iowa. DOCUMENTS 12. New Fire Station #8. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Order No. 1 for a change in completion date to September 30, 2010 in lieu of July 30, 2010 for work performed by Cardinal Construction, Inc. of Waterloo, Iowa. 13. Livingston Aviation Roof Replacement. Motion-to approve communication from Airport Director transmitting Change Order No. 1 for a net increase in the amount of$2,512.00 for work performed by Giese Roofing of Dubuque, Iowa. 14. Resolution-to approve communication from Associate Engineer transmitting Right of Entry Agreement with the United States of America to allow the Corps of Engineers AE Firm to come onto City owned property to survey the City of Waterloo's levee system. 15. Resolution-to approve communication from Associate Engineer transmitting Crossing License Agreement with Iowa Northern Railroad to install a concrete crossing to allow people to cross the tracks as part of the Riverfront Renaissance recreational trail. 16. Resolution-to approve communication from Airport Director transmitting Engineering Agreement with AECOM Engineering of Waterloo, Iowa, at a cost of$18,000.00, to provide engineering services for FY2009 & FY 2010 IDOT projects. 17. Resolution-to approve communicatnn from Airport Director transmitting application with Iowa Department of Transportation grant in the amount of$25,000.00, with required 20 percent local cash match, to be used for marketing of air service. 18. Resolution-to approve communication from Sterintendent of Traffic Operations transmitting agreement with Hellman, Inc. of Waterloo, Iowa in the amount of $62,440.00, with 20 percent required local match,for Traffic Safety Awareness Campaign. 19. Final Plat of Tower Park No. 6. Resolution-to approve Final Plat and necessary documents. October 12, 2009 ._- Page 6 ORDINANCES TO BE ADOPTED 20. An Ordinance amending the 2008 Traffic Code by Repealing Subsection (11) Commercial Street of Section 541, increasing speed limits in certain areas(setting speed limit as 30 mph on W. Commercial Street from 00 to the 400 blocks inclusive). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 21. An Ordinance amending the 2008 Traffic Code by Repealing Subsection (73) Commercial Street of Section 551, Parking prohibited at all times on certain streets (No Parking This Side for both sides of the 00 to 400 blocks of West Commercial Street). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 22. An Ordinance amending the 2008 Traffic Code by Repealing Subsection (182) Westfield Avenue of Section 543, thru streets(Thru Streets for West Commercial Street from W. Mullan to Westfield; West Jefferson Street from W. Mullan to Commercial; and Westfield Avenue from W. Jefferson to W. Conger). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 23. An Ordinance amending the 2008 Traffic Code by Repealing Subsection (423) Westfield Avenue of Section 551, Parking prohibited at all times on certain streets (No Parking This Side for both sides of Westfield Avenue from W. Jefferson to Conger Streets). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 24. An Ordinance amending the 2008 Traffic Code by Repealing Subsection (423) Westfield Avenue of Section 551, Parking prohibited at all times on certain streets (No Parking This Side for both sides of the 00 block of West Jefferson Street). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. October 12, 2009 Page 7 25. An Ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa, by repealing Subsection A, Appointments; Term, of Section 2-8-2, Composition and Membership(to allow adding of commissioners from other cities in Black Hawk County). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. NEW BUSINESS 26. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request to install street lighting in the 300 block of Four Seasons Drive. 27. Abstracting Services for Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Motion-to instruct City Planner to prepare Requestfor Proposal, contract, etc. Motion-to receive and file Request for Proposal document, contract, etc. Resolution-to preliminarily approve Request for Proposal document, contract, etc. Resolution-to instruct Deputy City Clerk to publish notice of Request fir Proposal, contract, etc. and taking of proposals. Set date of hearing as October 26, 2009. 28. Purchase of Two Servers, Storage Access Network and Licensing Software for Police Department. Motion-to instruct Police Chief to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as October 26, 2009. 29. General Obligation Bond Demolition Project, Contract No. 170D-GO-11-02-09 DELETE (Houses: 326 Courtland Street, 1333 Leavitt Street, 1203 Beech Street, 402 Adams Street, 121 Sumner Street,201 Lincoln Street, 231, 239 & 251 Jackson Street, 520 Locust Street, 510 Elm Street, 620 W. Park Street; Garages: 1333 Leavitt Street, 1203 Beech Street, 620 W. Park Street). Motion-to instruct Contracts and Grants Coordinator to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Set date of hearing and bid opening as October 26, 2009. October 12, 2009 Page 8 ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Carol Failor Deputy City Clerk MEETINGS Monday, October 12, 2009 4:30 p.m. - Public Works Committee, Council Chambers 4:35 p.m. - Finance Committee, Council Chambers 4:50 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Communication from Police Chief transmitting recommendation of appointment fi Christopher C. Roberts to the position of Police Officer, effective October 12, 2009. CONTRACT PAYMENT SCHEDULE 1. Rath Administration Building Asbestos Removal Pay estimate No. 5 to Advanced Environmental in the total amount due of $17,775.00. 2. General Obligation Bond Demolition Project, Contract No. 163D-GO-07-20-09 Pay estimate No. 1 to Kayser Plumbing & Heating in the total amount due of $12,920.00. 3. Commercial St Extension, River Road Relocation & Storm Water Pump Station, Contract No. 720 Pay estimate No. 25 to Cedar Valley Corp in the total amount due of$92,340.95. 4. F.Y. 2009 Street Reconstruction Program, Contract No. 756 Pay estimate No. 12 to Aspro, Inc. and Subsidiaries in the total amount due of $379,506.12. 5. Tower Park Recreational Trail Pay estimate No. 3 to JDE Engineering in the total amount due of$2,358.75. October 12, 2009 Page 9 6. F.Y. 2010 Sidewalk Repair Assessment Program-Zone 9, Contract No. 765 Pay estimate No. 2 to B & B Builders & Supply in the btal amount due of $3,690.16. 7. West Shaulis Road Extension Pay estimate No. 3 to Peterson Contractors in the total amount due of$11,835.45. 8. F.Y. 2008 Street Reconstruction, Contract No. 736 Pay estimate No. 27 to Aspro, Inc. and Sulsidiaries in the total amount due of $29,342.04. Council Work Session October 12, 2009 4:50— 5:30 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Proposed Zoning Ordinance Amendment: Alcohol Sales Related Businesses Adjourn. Carol Failor Deputy City Clerk Council Work Session October 8, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 5, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: David Meeks, Human Rights Director. October 5, 2009 � Page 2 Agenda, as proposed or amended. Minutes of September 28, 2009, Regular Session, as proposed. Proclamation declaring October 4-10, 2009 as Fire Prevention Week. Proclamation declaring October 4-10, 2009 as Mental Illness Awareness Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from Police Chief transmitting request from East High School to hold annual Homecoming Parade on October 9, 2009from 2:30 p.m. to 3:20 p.m., with route beginning at intersection of High and Vine, proceeding to East Siand Walnut, continue on East gh to Sycamore, right on Sycamore, right on East 4h, proceeding on East 4th crossing Franklin returning to East High School using Lime Street. 3. Communication from City Engineer transmitting request of Kevin Wall for waiver for a concrete driveway to be located at 235 Niagara Drive, together with recommendation of approval. 4. Communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$1,850.00 for work performed by the Water Works at 2119 Clearview Street, together with recommendation of approval of Board of Water Works Trustees. 5. Communication from General Manager of Wcterloo Water Works transmitting request to certify the amount of$1,380.00 for work performed by the Water Works at 2126 Idaho Street, together with recommendation of approval of Board of Water Works Trustees. 6. Communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$1,102.07 for work performed by the Water Works at 1019 Lafayette Street, together with recommendation of approval of Board of Water Works Trustees. October 5, 2009 Page 3 b. Motion to deny the following: 1. Communication from Deputy City Clerk transmitting request from Jason Wright for a variance to the Noise Ordinance from October 8, 2009 through October 31, 2009 from 8:00 p.m. to 12:00 a.m. in conjunction with the House of Death haunted house to be held at 3551 University Avenue, including a band, live D.J. and a P.A. system, together with recommendation of denial of Police Chief c. Motion to approve the following: 1. Mark A. Boesen, Manager of Rehabilitation Services, to attend IAHO Fall Conference and Program Certifications in Waterloo, Iowa on October 79, 2009, with costs not to exceed $250.00, including use of city vehicle. 2. Rudy D. Jones, Community Development Director, to attend HOME & Neighborhood Stabilization Program Training in Detroit, Michigan on Octdier 21- 22, 2009, with costs not to exceed $1,505.00. 3. David Meeks, Human Rights Director, to attend RECCR 2009 Training Conference in Kansas City, Missouri on October 14-16, 2009, with costs not to exceed $1,050.00. d. Beer/Liquor License Permit Applicatnn Class C Pat's Tavern, 303 West 4th Street (Renewal) (Expires 9/24/10) (Includes Sunday Sales) Club Cream, 120 Sumner Street (New Owner) (Expires 10/8/10) (Includes Sunday Sales) Z's Restaurant & Lounge, 3937 W. Airline Hwy (Renewal) (Expires 10/31/10) e. Beer License Permit Application Class C Metro Mart #4, 2332 Falls Avenue (Renewal) (Expires 11/13/10) Holiday Stationstore #207, 1604 LaPorte Road (Renewal) (Expires 11/30/10) (Includes Sunday Sales) All Stop Convenience Stores, 2424 Ranchero Road (Renewal) (Expires 11/26/10) (Includes Sunday Sales) f Beer License Permit Application Class B Great Taste Buffet, 106 Brookeridge Drive (New) (Expires 10/1/10) (Includes Sunday Sales) October 5, 2009 �.- Page 4 g. Liquor License Permit Application Class A The Supervisors Club, 3265 DeWitt Road, (Renewal) (Expires 11/9/10) (Includes Sunday Sales) h. Liquor License Permit Application Class E King Star, 127 Jefferson Street, (New) (Expires 11/7/10) (Includes Sunday Sales) i. Outdoor Service Area Application The Supervisors Club, 3265 DeWitt Road j. Fire Works Display Application Waterloo Community Schools, Central Football Field for East High Homecoming on 10/9/09 ADDED k. Haunted House Application Jason Wright dba House of Death Haunted Attraction, 3551 University Avenue from October 8, 2009 through November 1, 2009 1. Bonds. HEARINGS AND BIDS 2. Purchase of One 2010 Ford F-450 With Dump Box Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive,file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. 3. Rental of Three Motor Graders With Snow Operations Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive,file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. October 5, 2009 Page 5 4. One Emergency Generator and Automatic Transfer Switch to be Installed at Central Garage. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. UNFINISHED BUSINESS 5. General Obligation Bond Demolition Project, Contract No. 166D-GO-10-05-09. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$63,965.00 to Lehman Trucking & Excavating, Inc. 6. General Obligation Bond Demolition Project, Contract No. 167D-GO-10-05-09. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation ofaward of contract in the amount of$9,000.00 to Lehman Trucking & Excavating, Inc. 7. Purchase of One (1) Cab-Over Truck Chassis With Automated Side-Loader Garbage Compactor Resolution-to approve communication from Superintendent of Central Garage transmitting recommendation of acceptance of bid in the amount of$199,474.00 to Cedar Rapids Truck Center. PETITIONS FROM PUBLIC 8. Resolution-to approve communication from Community Development Director transmitting request of Tim Troyer on behalf of Cory Troyer to sell and convey for $1.00 16'x 120'platted public alley in Block 6 of Russell Heights Addition directly north of property located at 1415 West 11th Street for the purpose of constructing a new detached garage, together with recommendaton of approval of Building & Grounds Committee. Set date of hearing as October 12, 2009. 9. Resolution-to approve communication from City Planner transmitting request of INVISION Architecture on behalf of the Iowa Department of Corrections to vacate a portion of Elm Street generally located between Lafayette and Mulberry Streets, and a portion of right-of-way for the proposed Human Services Campus. Set date of hearing as October 19, 2009. 10. Resolution-to approve communication from Community Planning& Development Director transmitting request from Manatt's to vacate, sell and convey a portion of River Road for$1.00. Set date of hearing as October 19, 2009. October 5, 2009 .� Page 6 DOCUMENTS 11. Resolution-to approve communication from Planning & Development Director transmitting application with the US Environmental Protection Agency for brownfield assessment grant in the amount of$400,000.00, with no required local match. 12. Resolution-to approve communication from Associate Engineer transmitting City State Federal-Aid Project Agreement with Iowa Department of Transportation for Right-of-Way Acquisition in conjunction with U.S. Highway 63 Transportation Improvements from Newell Street to Donald Street. 13. Resolution-to approve communication from Sports Manager transmitting application with the Community Foundation of Northeast Iowa for a grant to construct a shelter and sidewalks at the Pat Bowlsby Off Leash Dog Park in the amount of $15,000.00, with no required local match. 14. Resolution-to approve communicationfrom City Planner transmitting Real Estate Purchase Agreement with Dick Lewis to purchase 3 properties generally located in the Highway 63 area for$286,000.00, plus up to $12,000.00 in closing and related costs. ORDINANCES TO BE ADOPTED 15. An ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa by repealing Section 3-4B-6, Firearms Records Register, Section 3-4B-9, Holding Periods, and Subsection B of Section 3-4B-10, Prohibited Acts of Article B, Secondhand Goods Dealers, of Chapter 4, Businesses relating to sales, of Title 3, Business and License regulations(adding language for jewelry and precious metals for licensing of Secondhand Goods Dealers). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 16. An Ordinance amending the franchise agreement with MCC Iowa LLC(change public access channels to digital and to add DOCSIS 3.0 broadband for residential areas). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. October 5, 2009 Page 7 NEW BUSINESS 17. 2009 Waterloo Boat House Project. Motion-to instruct Leisure Services Director to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Set date of hearing and bid opening as October 19, 2009. 18. Resolution-to approve communication from Fire Chief transmitting award of contract with Harrison Truck Centers of Elk Run Heights, Iowa for a total amount of $72,799.00 for Purchase of 2010 Ambulance Chassis. Set date of hearing as October 12, 2009. 19. Resolution-to approve communication from Fire Chief transmitting award of contract with Emergency Vehicle Sales of Alexander, Iowa for a total amount of $118,520.00 for Purchase of Ambulance Modular(patient compartment). Set date of hearing as October 12, 2009. 20. Resolution-to approve communication from Fire Chief transmitting recommendation of acceptance of bid from Aramark Uniform Services for towels and mechanics uniforms. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Carol Failor Deputy City Clerk MEETINGS Monday, January 5, 2009 4:20 p.m. -Finance Committee, Council Chambers 4:35 p.m. -Building and Grounds Committee, Council Chambers 4:40 p.m. - Ordinance Committee, Council Chambers 4:45 p.m. - Work Session, Council Chambers October 5, 2009 `, `„ Page 8 PUBLIC INFORMATION 1. Waterloo Water Works Board of Trustees minutes of September 23, 2009 on file in the office of the City Clerk. 2. Civil Service Commission minutes of July 29, 2009 on file in the office of the City Clerk. 3. Civil Service List for the position of Police Recruit, as certified by the Civil Service Commission on October 1, 2009. 4. Amended Civil Service List for the position of Fire Inspector, as certified by the Civil Service Commission on October 1, 2009. CONTRACT PAYMENT SCHEDULE 1. Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 40 to Cunningham Construction in the total amount due of $5,095.07. 2. Cedar River Renaissance Trail & Riverwalk Loop Overlook Enhancements, Contract No. 743. Pay estimate No. 18 to Vieth Construction Corp. in the totalamount due of $18,055.58. 3. Cedar River Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713. Pay estimate No. 53 to Peterson Contractors, Inc. in the total amount due of $96,203.34. 4. RiverWalk Loop Trail E 6th to 18th Street, Contract No. 696. Pay estimate No. 20 to Peterson Contractors, Inc. in the total amount due of $29,768.23. 5. F.Y. 2009 Big Rock Rd Bridges Replacement with Box Culverts, Contract No. 739. Pay estimate No. 3 to HelmKamp Construction of IA in the total amountdue of $29,633.09. 6. F.Y. 2010 Geraldine Road CRS, Contract No. 757. Pay estimate No. 3 to V.J. Engineering in the total amount due of$1,297.00. 7. Div 1 Asphalt Overlat Program, Contract No. 754. Pay estimate No. 10 to Cunningham Construction in the total amount due of $6,355.03. 8. Waterloo Storm Water Utility Development & Project Professional Services. Pay to Snyder &Associates in the total amount due of$24,397.35. Council Work Session October 5, 2009 4:45 —5:30 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. University Avenue Project Adjourn. Carol Failor Deputy City Clerk ORDINANCE COMMITTEE October 5, 2009 4:40—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tem All Council Members Approval of Agenda, as proposed. NEW BUSINESS 1. Review of 2-8-2 Composition and Membership Eligibility wording. ADJOURNMENT Carol Failor Deputy City Clerk