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HomeMy WebLinkAbout09.September THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, SEPTEMBER 28, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Cammie Scully, Director of Cultural &Arts Commission. September 28, 2009 Page 2 Agenda, as proposed or amended. Minutes of September 21, 2009, Regular Session, as proposed. Proclamation declaring October 2009 as Disability Employment Awareness Month. Proclamation declaring the fourth Monday of every September as Family Day -A Day to Eat Dinner With Your Children. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from Planner II transmitting request of Kent Orchard for tax exemptions on improvements totaling $65,000.00 for property located at 1727 Commercial Street and located in the Consolidated Urban Revitalization Area. 3. Communication from Planner II transmitting request of East Waterloo Family Housing, LLLP for tax exemptions on improvements totaling $9.4 million for property bounded by Newell Street to the north, Webster Street to the south, Mobile Street to the west and Ash Street to the east and located in the Consolidated Urban Revitalization Area. b. Motion to approve the following: 1. Noel Anderson, Community Planning & Development Director; Shane Graham, Planner II; Tim Andera, Associate Planner; to attend 2009 APA Iowa Chapter Annual Conference in Des Moines, Iowa on October 29-30, 2009, with costs not to exceed $574.00, including use of city vehicle. 2. Mary Peterson, Human Resources Secretary, to attend 2009 PERB Conference in West Des Moines, Iowa on October 7-9, 2009, with costs not to exceed $220.00, including use of city vehicle. EL E T E c. Beer/Liquor License Permit Application Class C Vic's Lounge, 1108 LaPorte Road (Renewal) (Expires 7/16/10) (Includes Sunday Sales) Pat's Tavern, 303 West 4th Street (Renewal) (Expires 9/24/10) (Includes Sunday Sales) Club Cream, 120 Sumner Street (New) (Expires 10/8/10) (Includes Sunday Sales) • September 28, 2009 Page 3 DELETE d. Outdoor Service Area Application Vic's Lounge, 1106 LaPorte Road e. Bonds. HEARINGS AND BIDS 2. General Obligation Bond Demolition Project, Contract No. 167-D-GO-10-05-09, !former US Bank Drive UP Teller Building at 315 Cedar Street. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Contracts and Grants Coordinator for review. 3 General Obligation Bond Demolition Project, Contract No. 166-D-GO-10-05-09 (Houses: 302-304 Fowler Street, 404 Fowler Street, 116 Peek Street, 232 Leland Avenue, 1203 Beech Street, and 728, 731 and 745 Vinton Street; Garages: 1203 Beech Street). Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Contracts and Grants Coordinator for review. 4. Purchase of One 2010 Automated Side-Loading Garbage Truck. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive,file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. 5. Byrnes Pool Painting Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve recommendation of Building Official/Maintenance Administrator to accept proposal from Acco Unlimited Corporation in the amount of$62,274.20. September 28, 2009 `„ �.. Page 4 HEARINGS 6. Sale and conveyance of city-owned property generally located at the southwest corner of Martin Luther King Jr. Drive and Idaho Street for $668.00—Phillip Douglas. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. 7. Rezone from "A-1"Agricultural District to "R-2" One and Two Family Residence District property generally located at 3820 Hammond Avenue to allow for construction of 1,600 square foot addition to the exiting church—Grace Baptist Church. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. PETITIONS FROM PUBLIC 8. Resolution-to approve communication from City Planner transmitting request for a site plan amendment for the Greenbelt Centre Development generally located at the southeasterly corner of Greyhound Drive and Athens Drive located within a "B-P" Business Park District to further cover designation of uses, with the majority of the lots located along Ridgeway Avenue and Athens Drive to allow for office or restaurant development to serve and enhance the business park development, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as October 12, 2009. 9. Resolution-to approve communication from Community Planning & Development Director transmitting request of Midwest Buildings, Inc. on behalf of Tyson Fresh Meats for a minor site plan amendment to the "M-2,P"Planned Industrial District for the development of a 30'x 76'storage building to be located west and south of the meat packing complex, north of the employee parking with access to Martin Luther King Jr. Drive. REPORTS 10. Resolution-to approve communication from City Engineer transmitting Reconstruction and Overlay Street Improvements Lists for 2010. September 28, 2009 Page 5 DOCUMENTS 11. Resolution-to approve communication from Superintendent of Waste Management Services transmitting Joint Funding Agreement with U.S. Department of Interior, Geological Survey to fund the operation and maintenance of the River Gage Station at 6th Street. 12. Resolution-to approve communication from City Planner transmitting contracts and promissory notes for Disaster Recovery Business Rental Assistance Program with the following: Crossing Checking, Inc. DBA The Penalty Box, 118 Commercial Street,for$20,706.42; Nelson Properties, 501 Sycamore Street,for$14,535.00; MCI Communications Services, Inc., 501 Sycamore Street,for$3,730.86; Iowa Investment Group, 501 Sycamore Street,for$2,137.08; Gleason Financial Group/Gleason Resource Group, 501 Sycamore Street,for$4,095.00; Families First Counseling Services of Iowa, 501 Sycamore Street,for$10,788.54; Todd P. Western Memorial Scholarship Fund, 501 Sycamore Street, for$866.44; the CE Solutions Group, Inc., 501 Sycamore Street,for$3,775.98; Community Educational Outreach, Inc., 501 Sycamore Street,for$673.50; Airgas North Central, Inc., 10 West 4th Street,for$50,000.00; SBT, Inc., 402 East 4th Street,for $50,000.00; and S&N Cuts, Inc., 710 Jefferson Street,for$7,500.00. 13. Resolution-to approve communication from Police Chief transmitting agreement with Department of Justice Office of Justice Programs for FY09 Edward Byrne Memorial Justice Grant (JAG) Program Local Solicitation in the amount of $99,628.00, with no required cash match, to be used for funding of the Tri-County Drug Task Force. 14. 2009 Riverfront Stadium Grandstand-ADA Ramp Project. Resolution-to approve communication from Leisure Services Director transmitting Contracts, Bonds and Certificates of Insurance in the amount of$86,212.00 with Peters Construction Corporation of Waterloo, Iowa. 15. Resolution-to approve communication from Community Planning & Development Director transmitting Memorandum of Understanding with Iowa Northland Regional Council of Governments at a maximum cost of$2,500.00 for grant writing services for a Safe Routes to School grant for pedestrian improvements for Lincoln Elementary School. 16. Resolution-to approve communication from Community Planning & Development Director transmitting application with Iowa Department of Transportation for Safe Routes to School grant in the amount of$230,000.00, with no required match, to be used for pedestrian improvements for Lincoln Elementary School. September 28, 2009 �... Page 6 17. Resolution-to approve communication from Community Planning & Development Director transmitting Memorandum of Understanding with Iowa Northland Regional Council of Governments at a maximum cost of$2,500.00 for grant writing services for Statewide Enhancement funds to be used for the U.S. Highway 63 Corridor. 18. Resolution-to approve communication from Community Planning & Development Director transmitting application with Iowa Department of Transportation for Statewide Enhancement funding in the amount of$1.1 million, with 30 percent required match, to be used for the U.S. Highway 63 Corridor Enhancements. 19. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting agreement with MidAmerican Energy for Energy Efficiency Awareness Campaign Partnership Commitment. ADD - 19a. Resolution-to approve communication from Police Chief transmitting application with Black Hawk County Gaming Association for grant in the amount of $20,000.00 to help fund clothing and equipment for five new officers hired under the COPS Hiring Initiative grant. RESOLUTIONS TO BE ADOPTED 20. Resolution-to approve communication from City Planner transmitting request to dedicate property generally located south of Ranchero Road between DeWitt Road and Highway 63 as a permanent easement to gain access to the Cedar Prairie Trail Bridge. 21. Resolution-to acknowledge council's intent to amend the franchise agreement with MCC Iowa LLC dba Mediacom to reflect the parties mutual desire to transition the public, educational and government (PEG) access channels operated by the city into the digital age allowing Mediacom to offer the next generation of broadband to residents of the city and provide further enhancements to the city's PEG programming including PEG on demand and PEG web streaming. 22. Resolution-to approve recommendation from Community Planning & Development Director transmitting request to authorize sale and conveyance of property generally located at 325 Rath Street to John and Michelle Rutledge for$5,000.00. 23. Resolution-to approve communication from Community Planning & Development Director transmitting request to authorize sale and conveyance of property generally located at 2554-2556 Edgemont Avenue to Jasmink and Slavica Sabic for$61,500.00. September 28, 2009 Page 7 NEW BUSINESS 24. F.Y. 2010 Cedar River Water Trail, Contract No. 734. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Set date of hearing and bid opening as October 19, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of acquisition of property pursuant to Iowa Code Section 21.5(1)(j)(2009). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, September 28, 2009 4;25 p.m. - Finance Committee, Council Chambers 4:40 p.m. - Ordinance Committee, Council Chambers 4:50 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Community Development Board minutes of August 18, 2009 on file in the office of the City Clerk. 2. Planning, Programming and Zoning Commission minutes of August 4, 2009 on file in the office of the City Clerk. 3. Communication from Mayor transmitting retirement of Donna Cutler, Administrative Secretary, effective September 30, 2009, together with recommendation of payment of$25,154.51 for unused vacation time and sick pay. September 28, 2009 Page 8 4. Communication from Mayor transmitting retirement of Nancy Eckert, City Clerk, effective September 30, 2009, together with recommendation of payment of $15,835.18 for unused vacation time and sick pay. 5. Memorial Hall Commission minutes of August 26, 2009 on file in the office of the City Clerk. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2009 Street Reconstruction Program, Contract No. 756. Pay estimate No. 11 to Aspro, Inc. in the total amount due of$289,229.38. 2. F.Y. 2008 Street Reconstruction Program, Contract No. 736. Pay estimate No. 26 to Aspro, Inc. in the total amount due of$52,207.50. 3. F.Y. 2009 Asphalt Overlay Program, Contract No. 754. Pay estimate No. 10 to Aspro, Inc. in the total amount due of$135,650.84. 4. Commercial Street Extension & River Road Relocation & Storm Water Pump Station, Contract No. 720. Pay estimate No. 23 to Cedar Valley Corp. in the total amount due of 180,895.49. 5. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713. Pay estimate No. 24 to Earth Tech/AECOM in the total amount due of$10,303.97. 6. Riverwalk Loop Trail from 6th to Cedar River Dam Including Overlooks, Contract No. 743. Pay estimate No. 5 to Earth Tech/AECOM in the total amount due of$11,067.60. 7. Cedar River Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre. Pay final design services to Earth Teach/AECOM in the total amount due of $17,198.66. 8. F.Y. 2008 Big Rock Road Bridges Replacement w/Box Culverts, Contract No. 739. Pay estimate No. 8 to Earth Tech/AECOM in the total amount due of$10,534.65. 9. West Shaulis Road Extension, Contract No. 759. Pay estimate No. 2 to Peterson Contractors in the total amount due of$69,136.75. 10. Riverview Trail, Contract No. 726. Pay estimate No. 12 to Stickfort Construction in the total amount due of $19,513.28. Council Work Session September 28, 2009 4:50 p .m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of broadband expansion. Adjourn. Nancy Eckert City Clerk ORDINANCE COMMITTEE September 28, 2008 4:40—4:50 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tem All Council Members Approval of Agenda, as proposed. 1. Review of amendment to Waterloo Code of Ordinances to add language for jewelry and precious metals for licensing of Secondhand Goods Dealers. ADJOURNMENT Nancy Eckert City Clerk Council Work Session September 24, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, SEPTEMBER 21, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Sheryl Groskurth, Library Director. September 21, 2009 � 4- Page 2 Agenda, as proposed or amended. Minutes of September 14, 2009, Regular Session, as proposed. Proclamation declaring October 5-11, 2009 as Earth Science Week. Presentation of City's Website: www.cityofwaterlooiowa.corn 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from Planner II transmitting request of Carol Crandall for tax exemptions on improvements totaling $150,000.00 for 1800 Commercial Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 3. Communication from City Clerk transmitting request from Matt Boyd for a variance to the Noise Ordinance on September 26 and 27, 2009 from 12:00 p.m. to 10:30 p.m. in conjunction with the North End Arts and Music Fest to be held in the 1600 block of East 4th Street, including a band. 4. Communication from City Clerk transmitting request from the Grout Museum, 503 South Street, for a variance to the Noise Ordinance on September 26, 2009 from 5:00 p.m. to 9:00 p.m. in conjunction with a band playing in the plaza area on the corner of Park & Washington Street in conjunction with their Brewfest. 5. Communication from City Clerk transmitting request from Silver Eagle Harley Davidson, 4022 Sergeant Road,for an exception to the burning ordinance to hold a bonfire at 8:00 p.m. on September 25, 2009 in their gravel parking lot at the rear of the building, together with recommendation of approval of Fire Chief. 6. Communication from City Clerk transmitting an application with Iowa Department of Transportation to place signs within State Highway right of way to allow the Five Star Snow Trails Association to place snowmobile signs on city right-of-way. September 21, 2009 Page 3 7. Communication from Assistant City Engineer transmitting request for an extension to a variance to the Noise Ordinance for work being performed by Cedar Valley Corporation of Waterloo, Iowa through October 15, 2009, in connection with F.Y. 2008 West Commercial Street Extension, River Road Relocation and Storm Water Pump Station, Contract No. 720. 8. Communication from Police Chief transmitting request of the For The Good of Veterans Committee to hold Rally For Our Vets on October 11, 2009 from 12:00 noon to 3:00 p.m. on the grounds of Veterans Memorial Hall and to close Cedar Street between W. 4th and W. 5th Streets and the parking lot on 4th Street between Commercial and Cedar Streets 9. Communication from City Engineer transmitting request of Craig Ceilly for a waiver for a concrete driveway to be located at 6132 Kimball Avenue, together with recommendation of approval. 10.Communication from City Engineer transmitting request of Gary Sadler for a waiver for a concrete driveway to be located at 6122 Kimball Avenue, together with recommendation of approval. b. Motion to approve the following: 1. Jim Bartlett, Police Officer; and Todd Wilson, Analyst; to attend 2009 LEIN Conference in Johnston, Iowa on October 5-7, 2009, with costs not to exceed $559.68, including use of vehicle. 2. Twelve (12)public safety officers to attend 2009 LEIN Conference in Johnston, Iowa on October 4-7, 2009, with costs not to exceed $5,102.56. 3. Communication form Mayor Hurley transmitting recommendation of reappointment of Thomas Schellhardt and Ed McCann to the Waterloo Airport Board, with term expiration date of June 30, 2013 and appointment of Aaron Buzza, with term expiration date of June 30, 2013. c. Beer/Liquor License Permit Application Class C Doughy Joey's Peetza Joynt, 300 West 4th Street (Renewal) (Expires 10/7/10) (Includes Sunday Sales) d. Beer License Permit Application Class C Kwik Star, 506 West 9th Street (Renewal) (Expires 11/18/10) (Includes Sunday Sales) Wine and Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/10) (Includes Sunday Sales) September 21, 2009 �, Page 4 e. Liquor License Permit Application Class E Wine and Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/10) (Includes Sunday Sales) f. Wine License Permit Application Class B Wine and Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/10) (Includes Sunday Sales) g. Outdoor Service Area Application Doughy Joey's Peetza Joynt, 300 West 4th Street h. Fireworks Displau Application Columbus High School, 3231 West 9th Street on September 25, 2009 i. Bonds. j. Vehicle For Hire Business License Application Checker Cab Co., 999 Home Plaza HEARINGS 2. Sale and conveyance for$1.00 property generally located just west of 1020 Lafayette Street for purpose of constructing a new garage—Michael Narey and Doris Ruffridge. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Community Development Board and oral and written comments. Resolution-to authorize said sale and conveyance. 3. Vacation of 16'x 120'platted public alley in Block 6 of Russell Heights Addition generally located directly north of property at 1415 West 11 th Street and 1409 West 11th Street for purpose of constructing a new detached garage and a new addition—Tim Trotter on behalf of Cory Troyer and Nermin Okanovic. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. --. --- September 21, 2009 Page 5 UNFINISHED BUSINESS 4. 2009 Riverfront Stadium Grandstand ADA Ramp Project. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$86,212.00 to Peters Construction Corporation of Waterloo, Iowa. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from Community Planning & Development Director transmitting request of Cory Troyer and Nermin Okanovic to sell and convey for$1.00 the 16'x120'platted public alley in Block 6 of Russell Heights Addition directly north of the property located at 1415 West 11 th Street and 1409 West 11 th Street for purpose of constructing a new detached garage and a new addition. Set date of hearing as October 12, 2009. REPORTS 6. Resolution-to approve communication from Chief Financial Officer transmitting Fiscal Year Ended June 30, 2009 Annual Financial Report for City Streets to be filed with the Iowa Department of Transportation. DOCUMENTS 7. Resolution-to approve communication from City Planner transmitting encroachment agreement with Wendy Rector to allow for construction of a fence along the northwestern and northeastern portion of city-owned alley generally located behind her home at 917 South Street. 8. Resolution-to approve communication from Police Chief transmitting agreement with Governor's Traffic Safety Bureau Iowa Department of Public Safety for an Alcohol Incentive grant in the amount of$28,350.000, with no required local match. 9. Resolution-to approve communication from Community Planning & Development Director transmitting Release of Real Estate Mortgage with Clear Windows Limited Liability Partnership, John A. Dutcher and C. Suzanne Dutcher for payment in full of an Economic Development Loan. 10. Resolution-to approve communication from Community Development Director transmitting FY09 Consolidated Annual Performance and Evaluation Report (C.A.P.E.R.)for CDBG and HOME Program activities for the period of July 1, 2008 through June 30, 2009 to be submitted to the U.S. Department of Housing and Urban Development. September 21, 2009 Page 6 11. Resolution-to approve communication from Associate Engineer transmitting Notice of Intent forms with Canadian National/Illinois Central/Chicago Central & Pacific Railroad, Iowa Northern Railway and Union Pacific Railroad to be submitted to Iowa Department of Transportation for Iowa Grade Crossing Surface Repair Funds for ten crossings at an estimated cost of$1,242,500.00, with city's estimated portion of$258,500.00. 12. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with Vandewalle &Associates for Implementation Services for 2009-2010 at an hourly rate for a maximum of$60,000.00. 13. F.Y. 2010 ADA Accessibility Plan - University Avenue and Greenhill Road. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance in the amount of$135,522.65 with Stickfort Construction of Cedar Falls, Iowa. 14. New Fire Station #8 for City of Waterloo. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance in the amount of$1,601,780.00 with Cardinal Construction of Waterloo, Iowa. 15. Resolution-to approve communication from Community Planning & Development Director transmitting Memorandum of Understanding with Iowa Northland Regional Council of Governments at a maximum cost of$2,500.00 to prepare application to Iowa Department of Transportation for Statewide Enhancement funding for the Downtown Wayfinding System. 16. Resolution-to approve communication from Community Planning & Development Director transmitting application with Iowa Department of Transportation for Statewide Enhancement funding for the Downtown Wayfinding System. 17. Resolution-to approve communication from Community Planning & Development Director transmitting Development Agreement with PRSS Properties (Turnkey Properties)for development of 12,000 sq. ft. professional office building with a new minimum taxable value of$1.1 million on property generally located in the Greenbelt Centre at the southeast corner of Greyhound Drive and West Ridgeway Avenue, with tax rebates for four years at 100 percent, a 5th year at 22 percent and five years at 50 percent. RESOLUTIONS TO BE ADOPTED 18. Resolution-to accept and approve acquisition of property generally located at 201 Lincoln Street, as granted by court order pursuant to Section 657A of the Iowa Code. September 21, 2009 Page 7 19. Resolution-to accept and approve acquisition of property generally located at 402 Adams Street, as granted by court order pursuant to Section 657A of the Iowa Code. 20. Resolution-to approve communication from Executive Director of Waterloo Convention & Visitors Bureau transmitting recommendation of hotel-motel mini grant in the amount of$1,000.00 for the North End Arts & Music Fest to be held on September 26-27, 2009 to assist with entertainment costs. ORDINANCES TO BE ADOPTED 21. An ordinance amending the 2008 Traffic Code by adding a new Subsection (95a) Reed Street to Section 553, No Parking Here To Corner(no parking here to corner in a southerly direction from West Dale Street in the 900 block of Reed Street). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. NEW BUSINESS 22. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting award of contract with ACCO Unlimited Corporation for a total amount of$62,274.20 for painting of Byrnes Pool. Set date of hearing as September 28, 2009. 23. One Emergency Generator and Automatic Transfer Switch to be Installed at Central Garage. Motion-to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Set date of hearing and bid opening as October 5, 2009. 24. Legal Services for Hazard Mitigation Grant Program (HMGP) Property Acquisition Project. Motion-to instruct City Planner to prepare Request for Proposal, contract, etc. Motion-to receive and file Request for Proposal document, contract, etc. Resolution-to preliminarily approve Request for Proposal document, contract, etc. Resolution-to instruct City Clerk to publish notice of Request for Proposal, contract, etc. and taking of proposals. Set date of hearing as October 12, 2009. September 21, 2009 ` — Page 8 25. Resolution-to approve communication from Community Planning & Development Director transmitting Development Agreement with Tournier Manufacturing, Inc. to sell and convey for$1.00 property generally located at the northeast corner of Wagner Road and Broadway Street for construction of a new 15,000 sq.ft. building with a new taxable value of$1 million and tax rebates for five years at 50 percent. Set date of hearing as October 12, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, September 21, 2009 4:00 p.m. -Boards & Commissions Committee, Council Chambers 4:05 p.m. - Building and Grounds Committee, Council Chambers 4:15 p.m. -Human Resources Committee, Council Chambers 4:20 p.m. - Council Work Session, Council Chambers 4:40 p.m. - Council Work Session, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Building Official/Maintenance Administrator transmitting death of Judy Astleford, Secretary, on September 2, 2009, together with recommendation of payment of$6,615.30 for unused sick time and vacation pay. 2. Communication from Building Official/Maintenance Administrator transmitting retirement of Robert M. Walker, Building Inspector, effective August 28, 2009, together with recommendation of payment of$8,490.21 for unused sick time and vacation pay. 3. Waterloo Housing Authority minutes of July 17, 2009 on file in the office of the City Clerk. 4. Waterloo Public Library Board of Trustees minutes of July 13, 2009 on file in the office of the City Clerk. 5. Waterloo Leisure Services Commission minutes of August 11, 2009 on file in the office of the City Clerk. September 21, 2009 Page 9 6. Municipal Telecommunications Utility Board minutes of August 4 and August 20, 2009 on file in the office of the City Clerk. CONTRACT PAYMENT SCHEDULE 1. Donald Street Recreational Trail, Contract No. 700. Pay estimate No. 7 to Ament Inc. in the total amount due of$9,528.76. 2. F.Y. 2009 Flood Control Riprap Spraying. Pay Control Services in the total amount due of$13,756.00. 3. Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 39 to Cunningham Construction in the total amount due of $12,642.96. 4. Cedar River Dam Waterloo Dam Rehabilitation Riverwall Reconstruction, Contract No. 713. Pay estimate No. 52 to Peterson Contractors, Inc. in the total amount due of $134,510.76. 5. F.Y. 2010 Geraldine Road, Contract No. 757. Pay estimate No. 1 to V.J. Engineering in the total amount due of$1,166.25. 6. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook Enhancements, Contract No. 743. Pay estimate No. 17 to Vieth Construction Corp. in the total amount due of $116,804.48. AomiN Council Work Session September 21, 2009 4:20 - 4:40 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Presentation from Mediacom on transition of PEG Channels to Digital. Adjourn. Nancy Eckert City Clerk Council Work Session September 21, 2009 4:40 - 5:00 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Presentation by MidAmerican Energy on Energy Efficiency Awareness Campaign Partnership with the City of Waterloo. Adjourn. Nancy Eckert City Clerk BOARDS AND COMMISSIONS September 21, 2009 4:00—4:05 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of reappointment of Thomas Schellhardt and Ed McCann to the Waterloo Airport Board, with term expiration date of June 30, 2013 and appointment of Aaron Buzza, with term expiration date of June 30, 2013. ADJOURNMENT Nancy Eckert City Clerk Council Work Session September 17, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, SEPTEMBER 14, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Tom Jennings, Police Chief. Pledge of Allegiance: September 14, 2009 `. Page 2 Agenda, as proposed or amended. Minutes of September 8, 2009, Regular Session, as proposed. Presentation by Tammy Turner and Lyndsey Anderson, Waste Trac Recycling Educators with Black Hawk County Solid Waste Management Commission, on the Energy & Environment Fair to be held on Saturday, September 26, 2009. Proclamation declaring September 13-19, 2009 as Waterloo Employer Support of the Guard and Reserve Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from City Engineer transmitting request of Neil J. Miller for a waiver for a concrete driveway to be located at 1815 Castle Street, together with recommendation of approval. 3. Communication from Planner II transmitting request of Antoinette Johnson for tax exemptions for improvements totaling $26,000.00 for 714 Quincy Street located in the Consolidated Urban Revitalization Area. b. Motion to approve the following: 1. Paul Huting, Leisure Services Director, to attend Iowa Park & Recreation Association 2009 Fall Workshop in Ames, Iowa on September 22-24, 2009, with costs not to exceed $316.60, including use of city vehicle. 2. Jonikka Lyons, Police Officer, to attend ILEA Certification at Hawkeye Community College on September 14-November 6, 2009, with costs not to exceed $3,100.00, including use of city vehicle. 3. Cammie Scully, Director; Kent Shankle, Curator; Carolyn Carpenter, Youth Pavilion Manager; Shannon Farlow, Development Director; and Johanna Kramer- Weston, Program Director; to attend Iowa Museum Association Conference in Waterloo/Cedar Falls, Iowa on October 4-6, 2009, with costs not to exceed $$555.00, including use of city vehicle. September 14, 2009 Page 3 4. Greg Fangman, Police Sergeant, to attend Police K9 Selection and Certification in Denver, Indiana on September 20-25, 2009, with costs not to exceed $2,320.00, including use of city vehicle. 5. Stacy Hogle, Police Officer, to attend Internet Crimes Against Children Undercover Chat Investigations Training in New Orleans, Louisiana on September 19-25, 2009, with costs not to exceed $1,020.00. 6. Melissa Lippert, Augustine Farmer, Chris Morley and Ed Savage, Police Officers, to attend Field Training Officer School in Waterloo, Iowa on September 14-18, 2009, with costs not to exceed $1,400.00. 7. Reggie Schmitt, Council Member, to attend Iowa League of Cities Annual Conference & Exhibit in Davenport, Iowa on September 23-25, 2009, with costs no to exceed $325.00. 8. Communication from Mayor Hurley transmitting recommendation of appointment of the following to the ADA Compliance Commission: appointment of Debra Hodges-Harmond and Teri Lynn Jorgensen, with term expiration date of February 1, 2012; reappointment of Craig Schwerdtfeger, Debra Gosse and Diane Holmes, with term expiration date of February 1, 2011; reappointment of Darci Krouse, with term, expiration date of February 1, 2012; and reappointment of Mike Reyhons and Rod Burnett, with term expiration date of February 1, 2013. c. Beer/Wine License Permit Application Special Class C Holiday Inn Express, 2127 LaPorte Road (New) (Expires 10/1/10) (Includes Sunday Sales) d. Beer License Permit Application Class C Kum & Go, 117 E. San Marnan Drive (Renewal) (Expires 11/2/10) (Includes Sunday Sales) Kum N Go, 1976 Franklin Street (Renewal) (Expires 11/2/10) (Includes Sunday Sales) e. Wine License Permit Application Class B Kum & Go, 117 E. San Marnan Drive (Renewal) (Expires 11/2/10) (Includes Sunday Sales) September 14, 2009 Page 4 HEARINGS 2. San Maman Development Plan Amendment No. 2 to include vacant commercial areas and existing residential areas that could be redeveloped as commercial along Kimball Avenue, north of Highway 20—CitU Planner. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Resolution-to designate said area as an urban renewal area and adopt said Amendment No. 2 to the Plan. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 3. Rezone from "A-1"Agricultural District and "R-2" One and Two Family Residence District to "R-2" One and Two Family Residence District property generally located on Lots 1, 8, 9 and Tract A of Silver Lake Estates to provide for existing residential lots to have homes rebuilt on them. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. UNFINISHED BUSINESS 4. F.Y. 2010 ADA Accessibility Plan- University Avenue and Greenhill Road. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $135,522.65 to Stickfort Construction of Cedar Falls, Iowa. 5. New Fire Station #8 for the City of Waterloo. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $1,601,780.00 to Cardinal Construction of Waterloo, Iowa. DOCUMENTS 6. General Obligation Bond Demolition Project, Contract No. 156-D-GO-03-03-08. Motion-to approve communication from Contracts and Grants Coordinator transmitting Change Order No. 2 for a net increase in the amount of$51,206.00 for work to be performed by D. W. Zinser Co. Inc. September 14, 2009 Page 5 7. Resolution-to approve communication from Leisure Services Director transmitting Certificate of Substantial Completion for work performed by Tricon General Construction of Dubuque, Iowa at a total cost of$67,810.80 in conjunction with 2009 Riverfront Stadium Grandstand & Structural Repairs. 8. Resolution-to approve communication from Police Chief transmitting agreement with Iowa Homeland Security and Emergency Management Division for a 2008 Homeland Security Grant in an amount not to exceed $297,352.33, with no required local match,for the LEIN Region 2. 9. Resolution-to approve communication from City Planner transmitting contracts and promissory notes for Disaster Recovery Business Rental Assistance Program with the following: Pioneer Graphics, Inc. at 316 West 5th Street for$50,000.00; Dynamic Communications, LLC at 800 Jefferson Street for$5,100.00; Darnell Jones Agency State Farm at 10 West 4th Street for$9,900.00; SKS Communications at 10 West 4th Street for $7,200.00; Pederson Law Office at 501 Sycamore Street for $2,100.00; K&V Business Management at 501 Sycamore Street for$1,500.00; Cedar Valley Fish Market, Inc. at 218 Division Street for $3,000.00; Barney's at 501 West 4th Street for$5,400.00; Judy's at 209 West 5th Street for$2,100.00; City & National Employment, LTD at 221 East 4th Street for $30,000.00; KOT, Inc. DBA Sapphires Gentlemen's Club at 301 West 4th Street for $21,054.00; McLaughlin Investment Services at 209 West 5th Street for$4,800.00; Diane Larsen Law Office at 501 Sycamore Street for$1,950.00; LaPlacita at 322 West 4th Street for$12,000.00; Times Sports Bar & Grill at 213 East 5th Street for $9,450.00; Star Performers, LTD at 209 West 5th Street for$2,100.00; Barmuda MMC, LLC at 10 West 4th Street for$15,890.04; LaRelle, Inc. DBA Smitty's Bar at 709 Jefferson Street for$9,900.00; Bob's Barber Shop at 711 Jefferson Street for $2,400.00; Viper Entertainment at 319 Jefferson Street for$4,895.96; Jaylin Corporation at 501 Sycamore Street for$1,614.00; Iowa Hospice, LLC at 624 Commercial Street for$24,000.00; Wortham-White Law Office at 501 Sycamore Street for$3,900.00; Fischels Music, Inc. at 722 Commercial Street for$15,000.00; Eye of the Needle (L.O.F.T.) at 607 Sycamore Street for$1,770.00; River Plaza Athletic Club at 10 West 4th Street for$50,000.00;A&S Petroleum, Inc. at 127 Jefferson Street for$33,000.00; MCPA, Inc. at 127 Jefferson for$15,000.00; Bourbon Street Restaurant, LLC at 501 Sycamore Street for$50,000.00; LaChiquita, Inc. at 301 East 4th Street for $12,320.00 and Cummings Ventures II DBA Pat's Tap at 303 West 4th Street for$10,500.00. 10. Resolution-to approve communication from Community Planning & Development Director transmitting Second Amendment to Purchase and Sale Agreement with First Equity Acquisitions, LLC for the purchase of Crossroads Fire Station #8 at an amount of$2,127,506.00, with First Equity Acquisitions, LLC purchasing the land for the new site and conveying the land to the city for $270,000.00. September 14, 2009 ` Page 6 11. Resolution-to approve communication from Community Planning & Development Director transmitting Agreement with Howard L. Allen Investments, Inc. to allow access for environmental investigation activities for property located at 123 Stanley Court. 12. Resolution-to approve communication from Community Planning & Development Director transmitting amendment to Development Agreement with Crystal Distribution Services, Inc. to expand the tax rebates from ten years at 50 percent to ten years at 70 percent as part of the construction of a new cold storage warehouse expansion in the Rath area, with an increased taxable value to the area of at least $3,000,000.00. RESOLUTIONS TO BE ADOPTED 13. Resolution-to support Human Services Campus, including the Northeast Iowa Food Bank. 14. Resolution-to accept and approve acquisition of property generally located at 121 Sumner Street, as granted by court order pursuant to Section 657A of the Iowa Code. ORDINANCES TO BE ADOPTED 15. An ordinance amending the 2008 Traffic Code for semi-actuated traffic signals at the intersection of West Dale Street and Reed Street Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. NEW BUSINESS 16. General Obligation Bond Demolition Project, Contract No. 167-D-GO-10-05-09 (former US Bank Drive Up Teller Building at 315 Cedar Street). Motion-to instruct Contracts and Grants Coordinator to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Set date of hearing and bid opening as September 28, 2009. 17. Purchase of 2010 Ford F-450 With Dump Box. Motion-to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Set date of hearing and bid opening as October 5, 2009. September 14, 2009 Page 7 18. Rental of Three Motor Graders With Snow Operations. Motion-to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Set date of hearing and bid opening as October 5, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, September 14, 2009 4:10 p.m. -Boards & Commissions, Council Chambers 4:15 p.m. -Building & Grounds Committee, Council Chambers 4:20 p.m. - Public Safety Committee, Council Chambers 4:25 p.m. -Human Resources Committee, Council Chambers 4:30 p.m. - Council Work Session, Council Chambers 4:45 p.m. - Ordinance Committee, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Consolidated Public Safety Communications Center Board minutes of August 5, 2009 on file in the office of the City Clerk. 2. Black Hawk County 911 Service Board minutes of August 5, 2009 on file in the office of the City Clerk. 3. Black Hawk County Criminal Justice Information System Board of Directors minutes of August 5, 2009 on file in the office of the City Clerk. 4. Waterloo Cable TV Commission minutes of July 2, 2009 on file in the office of the City Clerk. CONTRACT PAYMENT SCHEDULE 1. F.Y. 09 HMA Resurfacing Federal Highwaij Stimulus Program, Contract No. 758. Pay estimate No. 5 to Aspro, Inc. in the total amount due of$370,334.98. September 14, 2009 �.... �. Page 8 2. F.Y. 09 Street Reconstruction Program, Contract No. 756. Pay estimate No. 10 to Aspro, Inc. in the total amount due of$469,824.36. 3. F.Y. 2009 Asphalt Overlay Program, Contract No. 754. Pay estimate No. 9 to Aspro, Inc. in the total amount due of$404,889.79. 4. F.Y. 2008 Commercial Street Extension & River Road Relocation & Storm Water Pump Station, Contract No. 720. Pay estimate No. 23 to Cedar Valley Corp. in the total amount due of$199,486.70. 5. F.Y. 2007 Riverloop Expo Plaza, Contract No. 721. Pay estimate No. 17 to Craig Ritland Architect in the total amount due of $10,050.00. 6. Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 38 to Cunningham Construction in the total amount due of $3,750.27. 7. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69)-3H-07. Pay estimate No. 40 to Earth Tech in the total amount due of$14,287.57. 8. F.Y. 09 Big Rock Road Bridges Replacement With Box Culverts, Contract No. 739. Pay estimate No. 2 to HelmKamp Construction of IA in the total amount due of $67,181.16. 9. Tower Park Trail. Pay estimate No. 2 to JDE Engineering in the total amount due of$1,105.00. 10. 08 East 4th Street Reconstruction & Streetscape Improvements, Contract No. 742. Pay estimate No. 17 to Peterson Contractors in the total amount due of$1,925.65. 11. Cedar River Dam Waterloo Dam Rehabilitation, Contract No. 713. Pay estimate No. 51 to Peterson Contractors in the total amount due of$38,164.75. 12. West Shaulis Road Extension, Contract No. 759. Pay estimate No. 1 to Peterson Contractors in the total amount due of$72,558.91. 13. Riverview Trail, Contract No. 726. Pay estimate No. 11 to Stickfort Construction in the total amount due of $16,636.40. 14. F.Y. 07 Cyclone Dr/Titan Trail, Contract No. 727. Pay estimate No. 3 to VJEngineering in the total amount due of$1,397.50. September 14, 2009 Page 9 15. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook Enhancements, Contract No. 743. Pay estimate No. 16 to Vieth Construction Corp in the total amount due of $121,399.51. ORDINANCE COMMITTEE September 14, 2008 4:45 —5:00 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tem All Council Members Approval of Agenda, as proposed. 1. Review of amendment to Code of Ordinances to allow up to two potbellied pigs as pets within the city limits. 2. Review of No Parking 2:00 a.m. to 6:00 a.m. on the west side around 4th Street. ADJOURNMENT Nancy Eckert City Clerk Council Work Session September 14, 2009 4:30—4:45 p .m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Presentation by Main Street Waterloo on restricting overnight on-street parking. Adjourn. Nancy Eckert City Clerk BOARDS AND COMMISSIONS September 14, 2009 4:10—4:15 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of appointment of the following to the ADA Compliance Commission: appointment of Debra Hodges-Harmon and Teri Lynn Jorgensen, with term expiration date of February 1, 2012; reappointment of Craig Schwerdtfeger, Debra Gosse and Diane Holmes, with term expiration date of February 1, 2011; reappointment of Darci Krouse, with term expiration date of February 1, 2012; and reappointment of Mike Reyhons and Rod Burnett, with term expiration date of February 1, 2013. ADJOURNMENT Nancy Eckert City Clerk Council Work Session September 10, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, SEPTEMBER 8, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the hurden on local proper:- taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's (usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium, and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes to address the council, using the same participation guidelines found in these "general rules". 4. You may speak one(1)time per item for a maximum of three(3)minutes. 5. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning & Development Director. September 8, 2009 NNE., Page 2 Agenda, as proposed or amended. Minutes of August 24, 2009, Regular Session, as proposed. Proclamation declaring September 13-19, 2009 as National Assisted Living Week. Swearing-In of Police Officer Jonikka M. Lyons. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from Police Chief transmitting request from West High School to hold annual Homecoming Parade on September 11, 2009 from 2:00 p.m. to 2:35 p.m., with route to start in parking lot at Easton Avenue to Baltimore, right on Baltimore to Ridgeway Avenue, then right on Ridgeway Avenue back to the parking lot off of Ridgeway Avenue. 3. Communication from City Engineer transmitting request of Gene Yagla for waiver for a concrete driveway to be located at 247 Martin Road, together with recommendation of approval. b. Motion to approve the following: 1. Larry Ticknor, Rusty Zey, Randy Shepard and Troy Deeds, Airport Maintenance Workers, to attend Annual Live Fire Training in Cedar Rapids, Iowa on September 29 and September 30, 2009, with costs not to exceed $2,400.00, including use of city vehicle. 2. Communication from Mayor Hurley transmitting recommendation of the following to the Cultural & Arts Commission: reappointment of Steve Schowers, Mike Broshar, and Mary Ann Burk, with term expiration date of March 1, 2010; reappointment of Tom Langlas and Karol Rae Hoth, with ter in expiration date of March 1, 2011; reappointment of Barb Heitzman and Marilyn DeKoster, with term expiration date of March 1, 2012; reappointment of Golnar Buchanan, with term expiration date of March 1, 2013; appointment of Bill Blake, David Deeds and Diane Phelps, with term expiration date of March 1, 2013. September 8, 2009 Page 3 c. Beer/Liquor License Permit Application Class C Rudy's Tacos, 2401 Falls Avenue (Renewal) (Expires 9/27/10) Roux Orleans, Bourre Lounge, Sky Event Centre, 501 Sycamore (New) (Expires 9/16/10) (Includes Sunday Sales) d. Beer License Per r.it Application Class C Aldi, Inc., 1918 Schukei Road (Renewal) (Expires 11/30/10) (Includes Sunday Sales) Crossroads BP, 2035 E. Mitchell Avenue (Renewal) (Expires 9/30/10) (Includes Sunday Sales) e. Wine License Permit Application Class B Aldi, Inc., 1918 Schukei Road (Renewal) (Expires 11/30/10) (Includes Sunday Sales) f. Outdoor Service Area Application Fraternal Order of Eagles, 202 E. 1st Street g. Bonds. HEARINGS AND BIDS 2. F.Y. 2010 ADA Accessibility Plan - University Avenue and Greenhill Road. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm. approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review. 3. 2009 Riverfront Stadium Grandstand ADA Ramp Project - 850 Park Road. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. September 8, 2009 Page 4 4. Miscellaneous Water Rescue Equipment for Waterloo Fire Rescue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Fire Chief for review. 5. Sale and conveyance of citu-owned property generally located at 32.5 Rath Street. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objection?s on� file. Resolution-to confirm aproval nl1 Requests fnr Proposal I ocument� Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read proposals and refer to Community Planning & Development Director for review. 6. Sale and conveyance of city-owned property generally located at 1604 Garden Avenue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Resolution-to confirm approval of Requests for Proposal Documents. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read proposals and refer to Community Planning & Development Director for review. 7. Sale and conveyance of city-owned property generally located at 2554-2556 Edgemont Avenue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Resolution-to confirm approval of Requests for Proposal Documents. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read proposals and refer to Community Planning & Development Director for review. UNFINISHED BUSINESS 8. F.Y. 2010 Sidewalk Repair Assessment Program -Zone 9, Contract No. 765. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$160,194.02 to B & B Builders and Supply of Waterloo, Iowa. 9. F.Y. 2010 Sidewalk Repair Block Grant Program -Zone 9, Contract No. 766. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$32,7 7 5.1 5 to B & B Builders and Supply of Waterloo, Iowa. September 8, 2009 Page 5 10. 2009 Riverview Recreation Area Trail Enhancements. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$52,800.00 with additional concrete work at a cost not to exceed $23,100.00 to B & B Builders and Supply of Waterloo, Iowa. PETITIONS FROM PUBLIC 11. Resolution-to approve communication from Community Planning & Development Director transmitting request of Tim Troyer on behalf of Cory Tory to vacate the 16' x 120'platted public alley in Block 6 of Russell Heights Addition directly north of property located at 1415 West 11 th Street for purpose of constructing a new detached garage with a new value of$9,000.00 to $12,000.00 and Nermin Okanovic for purpose of constructing a new addition with a minimum assessed value of$18,000.00. Set date of hearing as September 21, 2009. 12. Resolution-to approve communication from Community Development Director transmitting request of Michael Narey and Doris Ruffridge to sell for$1.00 city- owned property generally located just west of 1029 Lafayette Street for purpose of constructing a new garage, together with recommendation of approval of Community Development Board. Set date of hearing as September 21, 2009. 13. Resolution-to approve communication from City Planner transmitting request of Don Gardner Construction on behalf of BPI, Inc. for a minor site plan amendment to the "M-2,P" Planned Industrial District for the construction of a 30'x 197' warehouse addition to the existing BPI facility within the Tyson Foods facility located at 501 N. Elk Run Road. 14. Resolution-to approve communication from City Planner transmitting request of Phillip Douglas to sell and convey for $668.00 city-owned property generally located at the southwest corner of Martin Luther King Jr. Drive and Idaho Street. Set date of hearing as September 28, 2009. 15. Resolution-to approve communication from City Planner transmitting request of Grace Baptist Church to rezone from "A-1"Agricultural District to "R-2" One and Two Family District property generally located at 3820 Hammond Avenue to allow for construction of a 1,600 sq. ft addition to the church, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as September 28, 2009. REPORTS 16. Motion-to receive and file Waterloo Water Works 2008 Operating Report. September 8, 2009 Page 6 17. Motion-to receive and file communication from Chief Financial Officer transmitting letters from Berens-Tate Consulting Group completing arbitrage testing for 2004 general obligation bond issue and 2004 sewer revenue bond issue that the city maintained tax-exempt status. DOCUMENTS 18. F.Y. 2009 Sidewalk Repair Program -Zone 9 and Trail Repairs, Contract No. 752. Motion-to approve communication from Associate Engineer transmitting Change Order No. 2 for a net increase in the amount of$136.43 for work to be performed by B & B Builders and Supply of Waterloo, Iowa. 19. Carpet and Tile Replacement Second Floor of Cittl Hall. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Order No. 1 for a net increase in the amount of$975.00 for -work performed med by Floor Decor of Waterloo, Iowa. 20. 2009 Riverfront Stadium Grandstand Structural Repairs. Motion-to approve communication from Leisure Services Director transmitting Change Order No. 1 for a net increase in the amount of$3,814.80 for work performed by Tncon General Construction of Dubuque, Iowa. 21. 2009 Riverfront Stadium Locker Room Renovations. Motion-to approve communication from Leisure Services Director transmitting Change Order No. 1 in the amount of$15,361.00 for work to be performed by Peters Construction Corporation of Waterloo, Iowa. 22. Demolition Contract No. 156-D-GO-03-03-08 (93-97 Vinton Street). Motion-to approve communication from Contracts and Grants Coordinator transmitting request to deduct the amount of$1,250.00 for work to be performed by D. W. Zinser Co., Inc. 23. Demolition Contract No. 149-D-GO-08-06-07. Motion-to approve communication from Contracts and Grants Coordinator transmitting Change Order No. 1 for a net decrease in the amount of$11,160.00 for work to be performed by Lehman Trucking & Excavating of Waterloo, Iowa. 24. 2009 Riverview Recreation Area Trail Enhancements. Resolution-to approve communication from Leisure Services Director transmitting Contracts, Bonds and Certificates of Insurance in the amount of$52,800.00 with additional concrete work at a cost not to exceed $23,100.00 with B & B Builders and Supply of Waterloo, Iowa. 25. 2009 Tibbitts Baseball Complex Fencing Project. Resolution-to approve communication from Leisure Services Director transmitting Contracts and Certificates of Insurance in the amount of$24,999.99 with Miller Fence Company of Waterloo, Iowa. September 8, 2009 Page 7 26. F.Y. 2010 Sidewalk Repair Assessment Program -Zone 9, Contract No. 765. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$160,194.02 with B & B Builders and Supply of Waterloo, Iowa. 27. F.Y. 2010 Sidewalk Repair Block Grant Program -Zone 9, Contract No. 766. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$32,775.15 with B & B Builders and Suable of Waterloo, Iowa. 28. Resolution-to approve communication from Leisure Services Director transmitting agreement with Struxture Architects of Waterinn Tn,Inn at a cost not to exceed $13,000.00 for architectural services for the 2009 Riverfront Stadium ADA Ramp Project. 29. Resolution-to approve communication from Associate Engineer transmitting Notice of Discontinuation of a Storm Water Discharge Covered under Iowa NPDES General Permit 2 with Iowa Department of Natural Resources in conjunction with F.Y. 2007 Riverloop Exposition Plaza, Contract No. 721. 30. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders and Supply of Waterloo, Iowa at a total cost of$49,257.84 for the F.Y. 2009 Sidewalk Repair Program -Zone 9 and Trail Repairs, Contract No. 752, and receive and file two-year Maintenance Bond. 31. Resolution-to approve communication from Police Chief transmitting agreement with Black Hawk County Gaming Association for grant in the amount of$10,000.00 to help fund the Cops `n Literacy Program. 32. Resolution-to approve communication from Community Development Director transmitting 2nd Amendment to the State Jumpstart Housing Assistance Program grant agreement with Iowa Finance Authority for additional funding in the amount of$200,000.00 to assist eligible Waterloo residents whose homes were damaged following the natural disaster of 2008. 33. Resolution-to approve communication from Community Planning & Development Director transmitting Housing Enterprise Zone Program Agreement with Iowa Department of Economic Development for East Waterloo Family Housing Project for construction of 40 townhouse style units within the Enterprise Zone generally located at the southeast corner of Mobile and Newell Streets. September 8, 2009 Page 8 34. Resolution-to approve communication from Community Planning & Development Director transmitting Housing Enterprise Zone Program Agreement with Iowa Department of Economic Development for JSA Development, LLC for construction of four residential apartments in one rehabbed building within the Enterprise Zone generally located at 304 West 5th Street. 35. Resolution-to approve communication from Community Planning & Development Director transmitting Housing Enterprise Zone Program Agreement with Iowa Department of Economic Development for Insight Investment Properties LC for construction of two new twin style homes (4 dwelling units) within the Enterprise Zone generally located at the northeast and southeast corner of Hummingbird Circle and Pintail Drive. 36. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with Northeast Iowa Food Bank to allow access for environmental investigation for property located at 106-116 East 11th Street. 27. Resolution-to approve communication from Community Planning & Development Director transmitting First Amendment to Development Agreement with Menard, Inc. for construction of a Menards Store near the Logan Plaza center to extend completion date from October 1, 2010 to April 1, 2012 38. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting Release of Real Estate Mortgage with James and Phyllis Platt, 8210 Hammond Avenue, for payment of Promissory Note and Mortgage for the Kimball South Rural Water Main Project. 39. Resolution-to approve communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $88,000.00 for property located at 2008 Clearview Street and located in the Consolidated Urban Revitalization Area. 40. Resolution-to approve communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $88,000.00 for property located at 659 Lunar Lane and located in the Consolidated Urban Revitalization Area. 41. Resolution-to approve communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $10,000.00 for property located at 217 Butler Avenue and located in the Consolidated Urban Revitalization Area. 42. Resolution-to approve communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $30,000.00_for property located at 522 W. Wellington Street and located in the Consolidated Urban Revitalization Area. September 8, 2009 Page 9 43. Resolution-to approve communication from Planner II transmitting request of Mary Stephens for tax exemptions on improvements totaling $17,000.00 for property located at 1611 Hawthorne Avenue and located in the Consolidated Urban Revitalization Area. 44. Resolution-to approve communication from Planner II transmitting request of Patricia Jones for tax exemptions on improvements totaling $92,460.00 for property located at 1003-1013 Fulton Street and located in the Consolidated Urban Revitalization Area. 45. Resolution-to approve communication from Planner II transmitting request of Robert and Mary Lou Junge for tax exemptions on improvements totaling $13,413.00 for property located at 128 E. Parker Street and located in the Consolidated Urban Revitalization Area. 46. Resolution-to approve communication from Planner II transmitting request of Alice Meyer for tax exemptions on improvements totaling $10,900.00 for property located at 1315 Virginia Street and located in the Consolidated Urban Revitalization Area. 47. Resolution-to approve communication from Community Planning & Development Director transmitting Extra Work Order with Howard R. Green Company for an increased amount of$17,500.00 to perform. additional assessments associated with the Downtown EPA Assessment Grant for Petroleum. 48. Resolution-to approve communication from Community Planning & Development Director transmitting Extra Work Order with Howard R. Green Company for an increased amount of$24,7500.0000 to perform additional assessments associated with the EPA Assessment Grant. 49. Resolution-to approve communication from Leisure Services Director transmitting agreement with MidAmerican Energy of Waterloo, Iowa at a cost not to exceed $60,000.00 for services at Riverfront Stadium, located at 850 Park Road. 50 Resolution-to approve communication from Community Planning & Development Director transmitting Purchase Order with Howard R. Green Company at a cost not to exceed the amount of$92,000.00 for design and administrative services for Chamberlain Demolition, Phase 2. 51. Resolution-to approve communication from Community Planning & Development Director transmitting Development Agreement with Hurst Holding Company Inc. to make improvements to the Hurst land just west of the Tower Park Office Complex, with the city offering $80,000.00 grant for improvements to San Marnan Drive for the Hurst Drive extension to the south. September 8, 2009 "' �. Page 10 RESOLUTIONS TO BE ADOPTED 52. Resolution-to support Human Services Campus, including the Northeast Iowa Food Bank. 53. Resolution-to declare city's intent to sell property generally bounded by Elm Street, - Mulberry Street, Vinton Street and Lafayette Street to Operation Threshold and the Iowa Department of Corrections, subject to finalization of project plans, development agreement terms, sale terms and other necessary elements. 54. Resolution-to approve communication from Community Planning & Development Director transmitting Right-of-Entry Agreement with Operation Threshold to enter city-owned property generally bounded by Elm Strout Mulberry Street Vinton Street and Lafayette Street for purpose of soil testing and other site-evaluation activities. NEW BUSINESS 55. Purchase of One 2010 Automated Side-Loading Garbage Truck. Motion-to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of specifications, bid document, etc. and taking of bids. Set date of hearing and bid opening as September 28, 2009. 56. General Obligation Bond Demolition Project, Contract No. 166-D-GO-10-05-09 (Houses: 302-304 Fowler Street, 404 Fowler Street, 116 Peek Street, 232 Leland Avenue, 1203 Beech Street, and 728, 731 and 745 Vinton Street, Garages: 1203 Beech Street). Motion-to instruct Contracts and Grants Coordinator to prepare plans, specifications, for in of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, forrn of contract, etc. Set date of hearing and bid opening as September 28, 2009. 57. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$3,685.61 for work performed by the Water Works at 718 Ashland Avenue, together with recommendation of approval of Board of Water Works Trustees. 58. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$3,44 7.00 for work performed by the Water Works at 601 W. Parker Street, together with recommendation of approval of Board of Water Works Trustees. September 8, 2009 Page 11 59. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$6,079.80 for work performed by the Water Works at 406 Gable Street, together with recommendation of approval of Board of Water Works Trustees. 60. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$1,860.00 for work performed by the Water Works at 74 Gable Street, together with recommendation of approval of Board of Water Works Trustees. 61. Resolution-to approve communication from General Manager of Waterloo Water 1A7ork.c transmitting request to certify the amount of 64� 85 for,r,orU performed � .T.,..,,.., yy for wvrs��crJvrirceu. by the Water Works at 2180 Lafayette Street, together with recommendation of approval of Board of Water Works Trustees. 62. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$3,124.55 for work performed by the Water Works at 2174 Lafayette Street, together with recommendation of approval of Board of Water Works Trustees. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Tuesday, September 8, 2009 4:40 p.m. -Building & Grounds Committee, Council Chambers 4:45 p.m. -Public Works Committee, Council Chambers 4:50 p.m. - Public Safety Committee, Council Chambers 4:55 p.m. -Boards & Commissions Committee, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Police Chief transmitting appointment of Jonikka M. Lyons to the position of Police Officer effective September 8, 2009. 2. Northeast Iowa Response Group minutes of July 2, 2009 on file in the office nf tho City Clerk. September 8, 2009 ~' Page 12 3. Community Development Board minutes of July 21, 2009 on file in the office of the City Clerk. 4. Communication from Library Director transmitting educational leave for Robin Duple, Library Assistant, effective August 14, 2009, together with recommendation of payment of$1,027.04 for unused vacation pay. 5. Communication from Fire Chief transmitting resignation of Jeff Cutsforth, Fire Lieutenant, effective August 21, 2009, together with recommendation of payment of $1,825.17 for unused vacation pay and sick time. 6. Board of Waterloo Water Works Trustees minutes of August 19, 2009 on file in the office of the City Clerk. CONTRACT PAYMENT SCHEDULE 1. Asbestos Removal, Contract No. 134-AR-05-29-GO. Pau August Enterprises, LLC in the total amount due of$9,495.00. 2. F.Y. 07 Cyclone Dr./Titan Trail, Contract No. 727. Pay estimate No. 4 to K. Cunningham Construction Co. Inc. in the total amount due of$18,751.37. 3. F.Y. Big Rock Road Bridges Replacement W/Box Culverts, Contract No. 739. Pay estimate No. 7 to Earth Tech in the total amount due of$9,131.85. 4. Tower Park Trail. Pay estimate No. 2 to JDE Engineering in the total amount due of$2,805.00. 5. Riverloop Exposition Pla7a Signage, Contract No. 755. Pay estimate No. 2 to Nagle Signs in the total amount due of$1,449.23. 6. Riverwalk Loop Trail E. 6th to 18th Street, Contract No. 696. Pay estimate No. 19 to Peterson Contractors Inc. in the total amount due of $33,546.63. 7. Demolition Contract No. 162-D-GO-1-20-09. Pay estimate No. 2 and final to Stickfort Construction Corp. in the total amount due of$39,894.00. 8. 09 PeurLanent Closure of Railroad Crossing Across Black Hawk Creek, Contract No. 747. Pay 1/J Engineering in the total amount due of$8,625.55. BOARDS AND COMMISSIONS September 8, 2009 4:55 —5:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of the following to the Cultural &Arts Commission: reappointment of Steve Schowers, Mike Broshar, and Mary Ann Burk, with term expiration date of March 1, 2010; reappointment of Tom Langlas and Karol Rae Hoth, with term expiration date of March 1, 2011; reappointment of Barb Heitzman and Marilyn DeKoster, with term expiration date of March 1, 2012; reappointment of Golnar Buchanan, with term expiration date of March 1, 2013; appointment of Bill Blake, David Deeds and Diane Phelps, with term expiration date of March 1, 2013. ADJOURNMENT Nancy Eckert City Clerk Council Work Session September 3, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk