HomeMy WebLinkAbout07.July Council Work Session
July 30, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JULY 27, 2009
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro Tem) discretion. The "oral presentations" section of the agenda is your
opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a
maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak clearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these "general rules".
4. You may speak one(1)time per item for a maximum of three(3)minutes.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council(may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Jim Walsh, City Attorney.
July 27, 2009 Page 2
Agenda, as proposed or amended.
Minutes of July 20, 2009, Regular Session, as proposed.
Proclamation declaring July 31 -August 2, 2009 as Iowa Irish Fest Days.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file
in the office of the City Clerk.
2. Communication from Police Chief transmitting request of Pathways Behavioral
Services to hold 6th annual Run, Walk and Roll for a Drug Free Community to be
held on October 31, 2009 at 9:00 a.m., with the route to start and end on the
access road in front of the Pathways Building at 3362 University Avenue.
3. Communication from Police Chief transmitting request of the Black Hawk County
4-H Shooting Sports group for a variance to the Code of Ordinances concerning
discharging of weapons (5-2-6B) to fire air rifles on July 30, 2009 as part of the
Black Hawk County 4-H& FFA Fair being held a the Cattle Congress Grounds.
b. Motion-to approve the following:
1. Eric Thorson, City Engineer, to attend American Public Works Association Iowa
Chapter 2009 Fall Conference in Council Bluffs, Iowa on August 26-28, 2009,
with costs not to exceed $397.00, including use of city vehicle.
2. Johanna Kramer-Weston, Public Programs Coordinator, to attend Midwest Arts
Conference in St. Paul, Minnesota on September 9-12, 2009, with costs not to
exceed $1,015.00, including use of city vehicle.
3. Jason Kayser, Fire Engineer, to attend Fire Dynamics Fire Modeling Class in
Emmitsburg, Maryland on August 2-15, 2009, with costs not to exceed $232.20.
c. Wine License Permit Application
Class B
Five Sullivan Brothers Convention Center, 200 West 4th Street (Additional Privileges)
(Expires 4/30/10) (Includes Sunday Sales)
July 27, 2009 Page 3
d. Beer/Liquor License Permit Application
Class C
Café Bar Fontana, 801 Commercial Street (Renewal) (Expires 7/31/10) (Includes
Sunday Sales)
Mustang Bar, 1927 Jefferson Street (New) (Expires 7/22/10) (Includes Sunday
Sales)
e. Fireworks Display Application
Dermatology Associates at the Supervisors Club on August 21, 2009
f Bonds.
HEARINGS AND BIDS
2. General Obligation Bond Demolition Project, Contract No. 164-D-GO-07-27-09
(former Rath Maintenance Building)
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Contracts and Grants Coordinator for review.
HEARINGS
3. Application with Iowa Department of Economic Development for a Community
Development Block Grant for Infrastructure for Disaster Recovery funding of lift
stations in the Blowers Creek area, Vinton Street area, Dry Run Creek area, Virden
Creek area and Westfield area.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve and authorize submission of said application.
Resolution-to grant certain financial assurance to the Iowa Department of Economic
Development.
4. Application with Iowa Department of Economic Development for Community
Development Block Grant for Infrastructure for Disaster Recovery funding of lift
stations improvements at Cedar Bend Street, Hollywood Avenue and Fletcher
Avenue.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve and authorize submission of said application.
Resolution-to grant certain financial assurance to the Iowa Department of Economic
Development.
July 27, 2009 Page 4
UNFINISHED BUSINESS
5. 2009 Tibbitts Baseball Complex Fencing Project.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$24,999.99 to Miller Fence
Co., Inc. of Waterloo, Iowa.
6. 2009 Gates Park Pro Shop Reroofing Project.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$79,830.00 to Pries Roofing,
Inc. of LaPorte City, Iowa.
7. General Obligation Bond Demolition Project, Contract No. 163-D-GO-07-20-09.
Resolution-to approve communication from Contracts and Grants Coordinator
transmitting recommendation of award of contract in the amount of$48,802.00 to
Kayser Plumbing & Heating.
PETITIONS FROM PUBLIC
8. Resolution-to approve communication from City Planner transmitting request of
John Rice to rezone from "C-1" Commercial District to "C-2" Commercial District
with Conditions approximately 1.04 acres generally located at 2260 Independence
Avenue at the southeast corner of Independence Avenue and Bishop Avenue for
purpose of establishing an auto sales lot with incidental repair as well as tire and
detailing shop, together with recommendation of approval of Planning,
Programming and Zoning Commission. Set date of hearing as August 10, 2009.
DOCUMENTS
9. Resolution-to approve communication from Associate Engineer transmitting
Professional Services Agreement with Snyder&Associates of Ankeny, Iowa at a
cost not to exceed $50,000.00 and additional not to exceed $29,390.00 to provide
professional services for the Storm Water Utility fee.
10. Resolution-to approve communication from City Planner transmitting application
with Iowa Department of Economic Development for Supplemental Community
Development Block Grant Disaster Recovery Funding for acquisition and
demolition of numerous commercial and residential properties within the city and
designate City Planner as authorized representative.
11. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Cunningham
Construction, Inc. of Cedar Falls, Iowa at a cost of$375,027.48 in conjunction with
F.Y. 2007 Cyclone Drive/Titan Trail, Contract No. 727.
July 27, 2009 Page 5
12. Orange Road and Iowa 21 Intersection Improvements.
Motion-to approve communication from Superintendent of Traffic Operations
transmitting Change Order No. 1 for a net increase in the amount of$1,650.00 and
Change Order No. 4 for a net decrease in the amount of$138.20 for work
performed by Peterson Contractors, Inc.
13. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting Completion of Project and Recommendation of Acceptance of Work
performed by Peterson Contractors, Inc. at a total cost of$849,733.25 in
conjunction with Orange Road and Iowa 21 Intersection Improvements.
14. Resolution-to approve communication from Airport Director transmitting agreement
with Iowa Department of Transportation for FY 2010 Commercial Service Vertical
Infrastructure Program grant in the amount of$104,376.00, with no required
match, to replace T-Hangar doors at the Waterloo Airport.
15. Resolution-to approve communication from Planner II transmitting request of Iowa
Heartland Habitat for Humanity for tax exemptions on improvements totaling
$90,000.00 for property located at 324 Oneida Street and located in the
Consolidated Urban Revitalization Area.
16. Resolution-to approve communication from Planner If transmitting request of Iowa
Heartland Habitat for Humanity for tax exemptions on improvements totaling
$87,777.00 for property located at 1317 Solar Drive and located in the
Consolidated Urban Revitalization Area.
17. Resolution-to approve communication from Planner If transmitting request of Iowa
Heartland Habitat for Humanity for tax exemptions on improvements totaling
$87,777.00 for property located at 1323 Solar Drive and located in the
Consolidated Urban Revitalization Area.
18. Resolution-to approve communication from Community Development Director
transmitting application with Iowa Department of Economic Development for CDBG
Supplemental Flood Recovery Funds for Multi-Family (Rental) Unit Production -
New Construction.
19. Commercial Street Parking Garage Repairs, Phase II.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Contracts, Bonds and Certificates of Insurance in the
amount of$623,755.00 with Restoration Systems, Inc. of Chaska, Minnesota.
20. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project and Recommendation of
Acceptance of Work performed by Failor Hurley Construction of Hudson, Iowa at a
total cost of$66,675.00 in conjunction with 2008 Stone Replacement for the
Waterloo Public Library.
July 27, 2009 -.N.- Page 6 '
21. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with Federal Aviation Administration (FAA)for
repayment in the amount of$223,236.00 for release of approximately 43.13 acres
of land generally located at the Waterloo Regional Airport, with city required to pay
50 percent of the appraised value, or$111,618.00.
22. Resolution-to approve communication from Community Planning & Development
Director transmitting Memorandum of Understanding with Iowa Northland Regional
Council of Governments at a cost of$40,000.00 for writing, preparation, submittal
and administration of CDBG Infrastructure For Disaster Recovery funds with Iowa
Department of Economic for residential lift stations at Cedar Bend, Fletcher and
Hollywood.
23. Resolution-to approve communication from Community Planning & Development
Director transmitting Memorandum of Understanding with Iowa Northland Regional
Council of Governments at a cost of$40,000.00 for writing, preparation, submittal
and administration of CDBG Infrastructure For Disaster Recovery funds with Iowa
Department of Economic for business lift stations at Westfield, Blowers, Vinton,
Virden, Dry Run Creek.
RESOLUTIONS TO BE ADOPTED
24. Resolution-to approve communication from Airport Director transmitting request for
authorization to pay Schweiss Doors of Fairfax, Minnesota the amount of
$67,500.00 to replace three hangar doors at the Waterloo Regional Airport that
were damaged in the recent storm.
25. Resolution-to approve advance of funds in the amount of$111,618.00 for
repayment from the MidPort Urban Renewal Tax Increment Revenue Fund for
release from Federal Aviation Administration property generally located on the
western perimeter of the airport property south of Dunkerton Road, generally
located easterly of the Lone Tree Road/Leversee Road Intersection from exclusive
airport use for the purpose of economic development and direct filing of
Certification Under Iowa Code Section 403.19.
26. Resolution-to approve advance of funds not to exceed $217,000.00 for repayment
from the Northeast Industrial Urban Renewal Tax Increment Revenue Fund for
purpose of making an economic development grant to Veteran Enterprises, Ltd. and
repaying related expenses and direct filing of Certification Under Iowa Code
Section 403.19.
27. Resolution-to approve advance of funds not to exceed $115,000.00 for repayment
from the Rath Urban Renewal Tax Increment Revenue Fund for purpose of making
an economic development grant to Secor Investments, LLC and repaying related
expenses and direct filing of Certification Under Iowa Code Section 403.19.
July 27, 2009 Page 7
28. Resolution-to call for a public referendum to be held on November 3, 2009 to
authorize the imposition of a local sales and service tax in the City of Waterloo,
Iowa, at the rate of one percent to be effective January 1, 2011.
29. Resolution-to authorize installation of a speed hump in the 1400 block of
Huntington Road.
30. Resolution-to approve communication from Community Planning & Development
Director transmitting request to declare 120-day moratorium for new alcohol-related
drinking and retail establishments.
ORDINANCES TO BE ADOPTED
31. Rezone from "R-3,R-P"Planned Residence District to "C-P"Planned Commercial
District approximately 1.47 acres generally located at the northeast corner of Idaho
Street and Martin Luther King Jr. Drive for potential commercial development.
Motion-to receive,file, consider and pass for the second time.
Motion-to suspend the rules.
Motion-to consider and pass for the third time and adopt ordinance.
32. An ordinance amending the 2008 Traffic Code by repealing Subsection (394) Third
Street (Ltd of Section 551, Parking Prohibited At All Times on Certain Streets; and
enacting in lieu thereof a new Subsection (394) Third Street (W) of Section 551,
Parking Prohibited At All Times (restrict parking on the west side of the 1100
block of W. 3rd Street from Baltimore Street northbound to the alley and
to restrict parking on the east side of the 1200 block of W. 3rd Street from
Baltimore Street southbound to the alley).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
33. Williston/18th & US 218 Washington Traffic Safety Project, CS TSF-8155(706)-
85-07.
Motion-to instruct Superintendent of Traffic Operations to prepare plans,
specifications,form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as August 10, 2009.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
July 27, 2009 .— `- Page 8 `
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, July 27, 2009
4:15 p.m. -Human Resources Committee, Council Chambers
4:20 p.m. -Building and Grounds Committee, Council Chambers
4:25 p.m. -Public Safety Committee, Council Chambers
4:30 p.m. -Finance Committee, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Board of Waterloo Water Works Trustees minutes of July 15, 2009 on file in the
office of the City Clerk.
CONTRACT PAYMENT SCHEDULE
1. Asbestos Survey for US Bank.
Pay American Testing & Training, Inc. in the total amount due of$398.00.
2. F.Y. 2008 Street Reconstruction, Contract No. 736.
Pay estimate No. 23 to Aspro, Inc. in the total amount due of$11,595.03.
3. F.Y. 09 HMA Resurfacing, Contract No. 758.
Pay estimate No. 2 to Aspro, Inc. in the total amount due of$296,082.01.
4. F.Y. 2009 Street Reconstruction, Contract No. 756.
Pay estimate No. 7 to Aspro, Inc. in the total amount due of$429,311.96.
5. F.Y. 2009 Asphalt Overlay Program, Contract No. 754.
Pay estimate No. 6 to Aspro, Inc. in the total amount due of$201,175.54.
6. F.Y. 2008 West Commercial Street Extension, River Road Relocation & Storm Water
Pump Station, Contract No. 720.
Pay estimate No. 18 to Cedar Valley Corp. in the total amount due of$110,089.80.
7. Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 35 to Cunningham Construction in the total amount due of
$34,769.47.
8. Cedar River Dam Waterloo Dam Rehabilitation Riverwall Reconstruction, Contract
No. 713.
Pay estimate No. 48 to Peterson Contractors, Inc. in the total amount due of
$28,243.12.
July 27, 2009 Page 9
9. F.Y. 2010 Geraldine Road, Contract No. 757.
Pay estimate No. 2 to V.J. Engineering in the total amount due of$2,150.00.
10. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook
Enhancements, Contract No. 743.
Pay estimate No. 13 to Vieth Construction Corp. in the total amount due of
$59,983.34.
Council Work Session
July 27, 2009
4:45 p .m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of renewal of local option sales and service tax—Mayor Hurley.
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
July 23, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JULY 20, 2009
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. Although not required by city code of ordinances, oral presentations may be allowed at the chair/presider's
(usually the Mayor or Mayor Pro Tern) discretion. The "oral presentations" section of the agenda is your
opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a
maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed
on a future agenda or referred to the appropriate department.
2. At the chair/presider's discretion, you may address an item on the current agenda by stepping to the podium,
and after recognition by the chair/presider, state your name, address and group affiliation (if appropriate)
and speak clearly into the microphone.
3. If there is a hearing scheduled as part of an agenda item, the chair/presider will allow everyone who wishes
to address the council, using the same participation guidelines found in these "general rules".
4. You may speak one(1)time per item for a maximum of three(3)minutes.
5. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
6. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
7. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Nancy Eckert, City Clerk.
July 20, 2009 ' �" Page 2
Agenda, as proposed or amended.
Minutes of July 13, 2009, Regular Session, as proposed.
Presentation of plaques by Fire Department to individuals donating over$1,000.00 for
the Thermal Imaging Camera.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file
in the office of the City Clerk.
2. Communication from City Clerk transmitting request of BJ's Sports Bar and
Billiards, 110 Ida Street,for a variance to the Noise Ordinance on July 25, 2009
from 6:00 p.m. to 10:00 p.m. in conjunction with BJ's 19th Anniversary Party,
including a band in the beer garden in back of the building, together with
recommendation of approval of Police Chief
b. Motion-to deny the following:
1. Communication from City Clerk transmitting request of Scott and Connie Petersen
for a variance to the Noise Ordinance on August 15, 2009 from 6:00 p.m. - 11:00
p.m. in conjunction with anniversary party at 1045 Fulton Street, including a
band, together with recommendation of denial of Police Chief
c. Motion-to approve the following:
1. Communication from Mayor Tim Hurley transmitting recommendation of
appointment of Sulejman Dizdarevic to the Waterloo Commission on Human
Rights, with term expiration date of January 1, 2012.
2. Communication from City Clerk transmitting recommendation of appointment of
Davette Myles and Sheena McLemore to the part-time position of Parking Meter
Enforcement Officer, effective July 21, 2009 subject to passing physical
examination.
3. Communication from Building Official/Maintenance Administrator transmitting
recommendation of appointment of Tim Moyer to the position of Chief Electrical
Inspector, effective July 21, 2009.
July 20, 2009 Page 3
4. Kent Shankle, Curator; and Heather Robinson, Temporary Assistant; to pickup
Mystical Imagination Exhibition in Washington, DC on July 14-18, 2009, with
costs not to exceed $1,830.00, including use of city vehicle.
d. Liquor License Permit Application
Class E
E. 4th Liquor Store, 1027 East 4th Street (Renewal) (Expires 8/2/10) (Includes
Sunday Sales)
e. Wine License Permit Application
Class B
E. 4th Liquor Store, 1027 East 4th Street (Renewal) (Expires 8/2/10) (Includes
Sunday Sales)
f. Beer License Permit Application
Class C
E. 4th Liquor Store, 1027 East 4th Street (Renewal) (Expires 8/2/10) (Includes
Sunday Sales)
g. Beer/Liquor License Permit Application
Class C
Chapala Mexican Restaurant, 900 LaPorte Road (Renewal) (Expires 8/7/10)
(Includes Sunday Sales)
Café Bar 10, 1108 Jefferson Street (Includes Sunday Sales)
h. Outdoor Service Area Application
Veterans of Foreign Wars, 1406 Commercial Street
i. Bonds
HEARINGS AND BIDS
2. 2009 Tibbitts Baseball Complex Fencing Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
July 20, 2009 Page 4
3. General Obligation Bond Demolition Project, Contract No. 164-D-GO-07-27-09
(former Rath Maintenance Building)
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to change date for bid opening to July 27, 2009.
4. General Obligation Bond Demolition Project, Contract No. 163-D-GO-07-20-09
(1017 Mobile, 1331 Mulberry, 1015 Fairview, 706 Cottage, 528 N. Barclay, 332
Irving and 509 Adams).
Motion-to receive and file proof of publication of notice of public hearing.
Motion-to approve deletion of 332 Irving Street and addition of 408 Fowler Street.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Contracts and Grants Coordinator for review.
5. Purchase of Signal Equipment for Easton & West 11 th Street and Hammond & West
11 th Street.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve recommendation of Superintendent of Traffic Operations to
award bid in the amount of$33,370.00 to Brown Traffic Products of Davenport,
Iowa.
HEARINGS
6. Rezone from "R-3,R-P"Planned Residence District to "C-P"Planned Commercial
District approximately 1.47 acres generally located at the northeast corner of Idaho
Street and Martin Luther King Jr. Drive for potential commercial development.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming & Zoning Commission and oral and written comments.
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
July 20, 2009 Page 5
7. Rezone from "R-2" One and Two Family Residence District to "C-P"Planned
Commercial District approximately 0.66 acres generally located north of the
northeast corner of Idaho Street and Martin Luther King Jr. Drive for potential
commercial development—Contemporary Urban Development.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming &Zoning Commission and oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
UNFINISHED BUSINESS
8. F.Y. 2010 Geraldine Road, Contract No. 767.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$210,161.20 to
Cunningham Construction, Inc. of Cedar Falls, Iowa.
PETITIONS FROM PUBLIC
9. Resolution-to approve communication from City Planner transmitting request of
Veteran Enterprises, Inc.for a Site Plan Amendment to the "M-2,P"Planned
Industrial District for a 14,400 sq.ft. Truck Wash and future 4,400 sq.ft. Food
Grade Wash and 3,000 sq.ft. Fuel Station/Store along North Elk Run Road,
directly across the street and east of Tyson Fresh Meats, together with
recommendation of approval of Planning, Programming &Zoning Commission. Set
date of hearing as August 3, 2009.
DOCUMENTS
10. Water Pollution Control Facility Storage Building.
Motion-to approve communication from Superintendent of Waste Management
Services transmitting Change Order No. 1 for a net increase in the amount of
$1,668.00 for work to be performed by Prairie Construction.
11. F.Y. 2010 Geraldine Road, Contract No. 767.
Resolution-to approve communication from Associate Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$210,161.20 with
Cunningham Construction, Inc. of Cedar Falls, Iowa.
12. Resolution-to approve communication from Associate Engineer transmitting
Agreement for Engineering Services with VJ Engineering of Cedar Falls, Iowa to
provide construction related services for an amount not to exceed $7,625.00 for
F.Y. 2010 Geraldine Road, Contract No. 767.
July 20, 2009 Page 6
13. Resolution-to approve communication from Assistant City Engineer transmitting
Construction Plans for Sanitary Sewer Serving South Port, as submitted by VJ
Engineering, Inc. of Cedar Falls, and Sewage Treatment Agreement with Iowa
Department of Natural Resources.
14. Resolution-to approve communication from Associate Engineer transmitting Notice
of Discontinuation of a Storm Water Discharge covered under Iowa NPDES General
Permit 2 in conjunction with F.Y. 2007 U.S. 63/Westfield Avenue Connection,
Contract No. 730.
15. Resolution-to approve communication from Community Development Director
transmitting Amendment No. 4 with agreement with Iowa Department of Economic
Development for Community Development Block Grant Supplemental Disaster
Recovery Funds to increase the dollar amount from $611,090.00 to $1,892,723.00,
which includes the New Construction component for flood recovery.
16. Resolution-to approve communication from Fire Chief transmitting 28E Agreement
with Board of Trustees of East Waterloo Township to provide fire and ambulance
services.
17. Resolution-to approve communication from Fire Chief transmitting 28E Agreement
with Cedar Township to provide fire and ambulance services.
18. Resolution-to approve communication from Fire Chief transmitting 28E Agreement
with City of Elk Run Heights to provide fire and ambulance services.
19. Final Plat of South Port.
Resolution-to approve Final Plat and necessary documents.
20. Resolution-to approve communication from Community Planning & Development
Director transmitting Housing Enterprise Zone Program Agreement with Iowa
Department of Economic Development and CommonBond Communities for East
Waterloo Family Housing Project consisting of construction of 40 townhouse style
units generally located at the southeast corner of Mobile and Newell Streets located
in the Enterprise Zone.
21. Resolution-to approve communication from City Planner transmitting Purchase
Utility Easement Agreement with Iowa Department of Transportation at a cost of
$1,900.00 for an easement for utility purposes as part of the disposition of excess
right-of-way for the Greenhill Road project, directly south of University Avenue.
22. Resolution-to approve communication from Assistant City Engineer transmitting
amendment to Right of Entry Agreement with Union Pacific to use city property
between East 7th Street and East 8th Street for repairs of the bridge.
July 20, 2009 Page 7
23. Resolution-to approve communication from Community Planning & Development
Director transmitting application with Environmental Protection Agency for Climate
Showcase Communities grant in the amount of$500,000.00 to create the protocol
for Tech Works site and building space policies, practices, and procedures to
ensure that resident businesses and institutions utilize practical, available
technologies, products and services to maximize carbon reduction and energy
efficiencies.
24. Resolution-to approve communication from Community Planning & Development
Director transmitting an Agreement of Prior Lienholder with Midtown Development,
LLC for a sidewalk assessment for the Black's Building.
25. Resolution-to approve communication from Community Development Director
transmitting agreement with U.S. Department of Housing and Urban Development
(HUD)for Homelessness Prevention and Rapid Re-Housing Program funds in the
amount of$570,881.00, with no required match.
RESOLUTIONS TO BE ADOPTED
26. Resolution-to approve communication from Leisure Services Director transmitting
2009-2010 Ice Rates for Young Arena.
27. Resolution-to approve communication from City Planner transmitting request from
landowners for the de-annexation of 347.61 acres generally located along Merle
Road, north of Newell Street, 3/4 mile east of North Elk Run Road which was
annexed for the purpose of construction of a 750-megawatt coal-fired electric
Generation Facility, together with recommendation of city staff and Planning,
Programming and Zoning Commission to de-annex 344.34 acres and not de-annex
that portion of railroad right of way located in the Southeast 1/ of the Southwest 1/4
of Section 15, Township 89 North, Range 12 West
28. Resolution-to approve communication from Director of Waterloo Convention &
Visitors Bureau transmitting application from Cedar Trails Partnership for
hotel/motel mini-grant in the amount of$1,000.00 to be used for advertising of
upcoming Cedar Trails Festival to be held on August 6-9, 2009 in Waterloo and
Cedar Falls.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
July 20, 2009 Page 8
MEETINGS
Monday, July 20, 2009
4:45 p.m. -Public Works Committee, Council Chambers
4:50 p.m. -Boards & Commissions Committee, Council Chambers
4:55 p.m. - Public Safety Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Hwy 218 Design Review Board minutes of May 5, 2009 on file in the office of the
City Clerk.
2. Planning, Programming & Zoning Commission minutes of May 5 and June 2, 2009
on file in the office of the City Clerk.
3. Memorial Hall Commission minutes of June 24, 2009 on file in the office of the City
Clerk.
4. Communication from Library Director transmitting resignation of Deanna Moe,
Technical Services Administrator, effective June 26, 2009, together with
recommendation of payment of$1,712.36 for unused vacation time.
5. Waterloo Housing Authority minutes of May 21, 2009 on file in the office of the City
Clerk.
6. Waterloo Leisure Services Commission minutes of June 9, 2009 on file in the office
of the City Clerk.
7. Communication from Superintendent of Waste Management Services transmitting
resignation of Bruce Mask, Waste Services Tech, effective July 15, 2009, together
with recommendation of payment of$4,470.14 for unused vacation time and sick
pay.
8. Waterloo Public Library Board of Trustees minutes of June 8, 2009 on file in the
office of the City Clerk.
9. Waterloo Regional Airport Board minutes of June 17, 2009 on file in the office of
the City Clerk.
CONTRACT PAYMENT SCHEDULE
1. Asbestos Removal at Rath Administration Building.
Pay estimate No. 4 to Advanced Environmental in the total amount due of
$95,985.00.
July 20, 2009 Page 9
2. F.Y. 07 Riverview Recreational Trail, Contract No. 726.
Pay estimate No. 6 to Earth Tech/AECOM in the total amount due of$10,113.25.
3. Cedar River Dam Portages Cedar River Water Trail, Contract No. 734.
Pay estimate No. 3 to Earth Tech/AECOM in the total amount due of$4,720.00.
4. Riverwalk Loop Trail from 6th St. to Cedar River Dam, including Overlooks.
Pay construction review services to Earth Tech/AECOM in the total amount due of
$26,562.02.
5. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69)-3H-07.
Pay estimate No. 37 to Earth Tech/AECOM in the total amount due of$33,087.39.
6. F.Y. 2008 Big Rock Road Bridges Replacement, Contract No. 739.
Pay estimate No. 6 to Earth Tech/AECOM in the total amount due of$4,640.75.
7. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713.
Pay estimate No. 22 to Earth Tech/AECOM in the total amount due of$9,338.36.
8. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre.
Pay Earth Tech/AECOM in the total amount due of$45,619.99.
9. Park Avenue Bridge Conceptual Design and Public Involvement Services.
Pay estimate No. 4 to Earth Tech/AECOM in the total amount due of$2,396.04.
10. F.Y. 07 Cyclone Dr/Titan Trail, Contract No. 727.
Pay estimate No. 4 to K. Cunningham Construction, Inc. in the total amount due of
$3,538.75.
11. F.Y. 2009 Permanent Closure of Railroad Crossing Over Black Hawk Creek,
Contract No. 747.
Pay estimate No. 3 to Peterson Contractors, Inc. in the total amount due of
$62,889.08.
BOARDS AND COMMISSIONS
July 20, 2009
4:50—4:55 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Quentin Hart
Harold Getty
Approval of Agenda, as proposed.
1. Approval of Mayor Hurley's recommendation of appointment of Sulejman Dizdarevic to
the Waterloo Commission on Human Rights, with term expiration date of January 1,
2012.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
July 16, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JULY 13, 2009
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anp item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member.
Agenda, as proposed or amended.
July 13, 2009 Page 2
Minutes of July 6, 2009, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file
in the office of the City Clerk.
D L E T E 2. Communication from City Clerk transmitting request of Scott and Connie Petersen
for a variance to the Noise Ordinance on August 15, 2009 from 6:00 p.m. - 11:00
p.m. in conjunction with anniversary party at 1045 Fulton Street, including a
band.
3. Communication from City Clerk transmitting request of Noel Anderson for a
variance to the Noise Ordinance on July 11, 2009 from 5:00 p.m. - 10:00 p.m. in
conjunction with party to be held at 209 Alice Avenue, including a band.
b. Motion-to receive and file the following:
1. Communication from Iowa Department of Transportation transmitting official
notification of letting of a traffic signal project on U.S. 20 at the U.S. 63
Interchange area on July 21, 2009.
c. Liquor License Permit Application
Class E
Kwik Stop, 4335 Texas Street (New) (Expires 6/1/10) (Includes Sunday Sales)
d. Wine License Permit Application
Class B
Kwik Stop, 4335 Texas Street (New) (Expires 6/1/10) (Includes Sunday Sales)
e. Beer License Permit Application
Class C
Kwik Stop, 4335 Texas Street (New) (Expires 6/1/10) (Includes Sunday Sales)
f. Beer/Liquor License Permit Application
Class C
Guppy's on the Go, 1615 Bishop Avenue (Renewal) (Expires 9/8/10) (Includes
Sunday Sales)
g. Outdoor Service Area Application
Narey's 19th Hole, 2073 Logan Avenue
July 13, 2009 Page 3
h. Cigarette/Tobacco Permit Application
Save More Food, 1975 Franklin Street
The Jet Lounge, 451-453 W. Parker Street
Elite Liquor, 1309 Lafayette Street
i. Pool and Billiard Table Application
Chases Pub, 3005 University Avenue
j. Outdoor Café Application
Screaming Eagle, 228 E. 4th Street
k. Outdoor Beer Garden Application
Piramida Bar, 712 Jefferson Street
HEARINGS
2. Sale and conveyance of property generally located at 416-418 East Mullan Avenue
for$3,270.00—Gateway Real Estate Holdings, LLC.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize said sale and conveyance.
3. Sale and conveyance of land left over after construction of Fitzway Drive to use for
future campus expansion and development—VGM Development Corp.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize said sale and conveyance.
UNFINISHED BUSINESS
4. Commercial Street Parking Garage Structural Repairs, Phase H.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting recommendation of award of contract in the amount of
$623,755.00 to Restoration Systems, Inc. of Chaska, Minnesota.
5. Rath Administration Building, Misc. Contract No. 0001-GO.
Resolution-to approve communication from Contracts and Grants Coordinator
transmitting recommendation of award of contract in the amount of$11,500.00,
with city's share of$5,750.00, to Quick Construction Company.
July 13, 2009 Page 4
DOCUMENTS
6. F.Y. 2009 U.S. 63/218 Sidewalk and Median Improvements, Contract No. 757.
Resolution-to approve communication from Associate Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$166,455.11 with
Vieth Construction Corporation of Cedar Falls, Iowa.
7. Rath Administration Building, Misc. Contract No. 001-GO.
Resolution-to approve communication from Contracts and Grants Coordinator
transmitting contract in the amount of$11,500.00, with Quick Construction
Company, with city's share of$5,750.00.
8. F.Y. 2009 West Shaulis Road, Contract No. 759.
Resolution-to approve communication from Associate Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$1,191,614.95 to
Peterson Contractors, Inc. of Reinbeck, Iowa.
9. Resolution-to approve communication from Police Chief transmitting agreement with
Governor's Office of Drug Control Policy for FFY 09 Byrne-Justice Assistance Grant
in the amount of$466,183.00, with local match of$116,547.00,for funding of the
Tri-County Drug Enforcement Task Force.
10. Resolution-to approve communication from Police Chief transmitting one-year
School Resources Officers Agreement with Waterloo Community School District at a
cost of$140,000.00 for assignment of five police officers at the middle school and
high school level and additional services at the elementary level.
11. Resolution-to approve communication from Community Planning & Development
Director transmitting Temporary Easement Agreement with Martinson Real Estate
Development, LLC for construction of Geraldine Road.
12. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Professional Services Agreement with Struxture
Architects at a cost not to exceed $74,396.50 for completion of design, bidding
process and contract documents for the New Fire Station #8.
13. Resolution-to approve communication from Airport Director transmitting agreement
with Federal Aviation Administration for grant in the amount of$95,000.00, with
no required match, to be used for the Ground Power Unit project at the Waterloo
Regional Airport.
14. 400 HZ Ground Power Unit (GPU) at the Waterloo Regional Airport.
Resolution-to approve communication from Airport Director transmitting Contracts,
Bonds and Certificates of Insurance in the amount of$72,550.00 with K&W
Electric of Cedar Falls, Iowa.
• July 13, 2009 Page 5
15. Resolution-to approve communication from Community Planning & Development
Director transmitting Parking Ramp Use Agreement with Bourbon Street
Restaurant, L.L.C. to lease 70 spaces in the top level of the East Park Avenue
Ramp at a cost of$1.00 per space per month.
16. Resolution-to approve communication from Community Planning & Development
Director transmitting Notice of Intent to Apply for State of Iowa I-Jobs Program.
17. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with JDE Engineering at a cost of$67,900.00 for
design services and preparation of construction documents for the Tower Park
Recreational Trail at San Marnan Drive and Kimball Avenue.
18. Resolution-to approve communication from Community Planning & Development
Director transmitting Memorandum of Understanding with Iowa Northland Regional
Council of Governments at a cost of$2,000.00 to prepare Rail Revolving Loan and
Grant Program application for funding of construction of 600' rail spur off Lafayette
Street, serving 3215 Lafayette Street.
19. Resolution-to approve communication from Community Planning & Development
Director transmitting application for Rail Revolving Loan and Grant Program for
funding of 80 percent of construction of 600' rail spur off Lafayette Street, serving
3215 Lafayette Street.
20. Resolution-to approve communication from City Planner transmitting request for a
variance to the requirements of the Subdivision Ordinance in Section 2.3(1) Final
Plat Submittal for Preliminary and Final Plat of South Port.
21. Preliminary Plat of South Port.
Resolution-to adopt preliminary plat and necessary documents.
DELETE 22. Final Plat of South Port.
Resolution-to adopt final plat and necessary documents.
RESOLUTIONS TO BE ADOPTED
23. Resolution-to authorize any utility relocation for the traffic signal project on U.S. 63
at the U.S. 20 Interchange area.
24. Resolution-to approve General Rules of Public Participation at City Council
meetings.
July 13, 2009 Page 6
NEW BUSINESS
25. Resolution-to approve communication from Community Planning & Development
Director transmitting application with Iowa Department of Economic Development
for a Community Development Block Grant for Infrastructure for Disaster Recovery
funding of lift stations in the Blowers Creek area, Vinton Street area, Dry Run
Creek area, Virden Creek area and Westfield area. Set date of hearing as July 27,
2009.
26. Resolution-to approve communication from Community Planning & Development
Director transmitting application with Iowa Department of Economic Development
for Community Development Block Grant for Infrastructure for Disaster Recovery
funding of lift stations improvements at Cedar Bend Street, Hollywood Avenue and
Fletcher Avenue. Set date of hearing as July 27, 2009.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, July 13, 2009
4:30 p.m. -Public Works Committee, Council Chambers
4:35 p.m. -Building & Grounds Committee, Council Chambers
4:50 p.m. - Ordinance Committee, Council Chambers
5:00 p.m. -Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Civil Service Commission list for the position of Medical Officer, as certified on July
2, 2009.
2. Civil Service Commission list for the position of Chief Electrical Inspector, as
certified on July 2, 2009.
3. Communication from Fire Chief transmitting appointment of Greg Stewart to the
position of Medical Officer effective July 8, 2009.
4. Consolidated Public Safety Communications Center Board minutes of June 3, 2009
on file in the office of the City Clerk.
July 13, 2009 Page 7
5. Black Hawk Criminal Justice Information System Board of Directors minutes of
June 3, 2009 on file in the office of the City Clerk.
6. Black Hawk County 911 Service Board minutes of June 3, 2009 on file in the office
of the City Clerk.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2009 Asphalt Overlay Program, Contract No. 754.
Pay estimate No. 5 to Aspro, Inc. in the total amount due of$1,062,588.56.
2. F.Y. 2009 Street Reconstruction Project, Contract No. 756.
Pay estimate No. 6 to Aspro, Inc. in the total amount due of$538,477.72.
3. F.Y. 2008 Street Reconstruction Project, Contract No. 736.
Pay estimate No. 22 to Aspro, Inc. in the total amount due of$48,338.18.
4. F.Y. 2009 Sidewalk Repair Program-Zone 9 and Trail Repairs, Contract No. 752.
Pay estimate No. 4 to B&B Builders in the total amount due of$20,609.98.
5. F.Y. 2008 West Commercial Street Extension River Road Relocation and Storm
Water Pump Station, Contract No. 720.
Pay estimate No. 18 to Cedar Valley Corp. in the total amount due of$48,845.20.
6. F.Y. 2007 Riverloop Expo Plaza, Contract No. 721.
Pay estimate No. 16 to Craig Ritland Landscape Architects in the total amount due
of$10,390.00.
7. E. 4th Street Streetscape Improvements.
Pay Craig Ritland Landscape Architects in the total amount due of$110.00.
8. F.Y. 2007 Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 34 to Cunningham Construction in the total amount due of
$31,120.94.
9. Demolition Project, 157-D-GO-05-26-08.
Pay estimate No. 4 and retainage to Lehman Trucking & Excavating in the total
amount due of$19,315.00.
10. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No.
742.
Pay estimate No. 14 to Peterson Contractors in the total amount due of$84,418.54.
11. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 47 to Peterson Contractors in the total amount due of$20,002.82.
July 13, 2009 Page 8
12. Riverview Recreational Trail, Contract No. 726.
Pay estimate Nos. 6 and 7 to Stickfort Construction in the total amount due of
$29,481.79.
13. F.Y. 09 Permanent Closure of Railroad Crossing Across Black Hawk Creek,
Contract No. 747.
Pay VJ Engineering in the total amount due of$17,104.88.
14. F.Y. 2010 Geraldine Road, Contract No. 757.
Pay estimate No. 2 to VJ Engineering in the total amount due of$5,000.00.
15. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 6 to Vieth Construction Corp. in the total amount due of
$71,043.34.
16. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook
Enhancements, Contract No. 743.
Pay estimate No. 12 to Vieth Construction Corp. in the total amount due of
$45,807.84.
ORDINANCE COMMITTEE
July 13, 2008
4:50—5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Mayor Pro Tern
All Council Members
Approval of Agenda, as proposed.
1. Request to allow pot belly pigs in the city limits.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
July 9, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JULY 6, 2009
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one (1)time per item for a maximum of three(3) minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Harold Getty, Ward 3 Council Member.
Agenda, as proposed or amended.
July 6, 2009 4' Page 2
Minutes of June 22, 2009 Regular Session, and June 29, 2009 Special Session, as
proposed.
Proclamation declaring the month of July 2009 as Recreation and Parks Month.
Presentation by Mickeye Johnson on Waterloo Homecoming Reunion on August 6-9,
2009.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file
in the office of the City Clerk.
2. Communication from City Engineer transmitting request of Gary Knudson to use
colored sealer on sidewalk and approach at 1944 Kitty Hawk Drive, together with
recommendation of approval.
3. Communication from Police Chief transmitting request of Lou Porter to hold KBBG-
FM 32nd Annual Parade on August 15, 2009 starting at 10:00 a.m., with route to
start at Gates Park on Lester & 4th Streets, then south on Linn to Newell Street,
turn right onto Newell Street, left to East 4th Street to Sumner Street, left onto
Mobile Street and end at KBBG radio station on the corner of Mobile and Newell
Streets.
4. Communication from Police Chief transmitting request of the Cedar Valley Irish
Cultural Association to hold 3rd annual Iowa Irish Fest on July 31-August 2,
2009, including closing the following streets from 1:00 p.m. July 31 through 4:00
p.m. August 2, 2009: 4th Street from Franklin to Lafayette, Mulberry Street will
be half closed from Park to just past Morg's with Morg's parking lot being
accessible (Lincoln Park will be closed), Mulberry Street will be fully closed from
Morg's to approximately halfway down the 600 block of Mulberry Street to the
first alley.
b. Beer License Per mit Application
Class C
Hy-Vee Gas, 1512 Flammang Drive (Renewal) (Expires 8/26/10)(Includes Sunday
Sales)
Five Star Snacks & Liquor, 437 Sullivan (Renewal) (Expires 7/21/10) (Includes
Sunday Sales)
July 6, 2009 Page 3
c. Liquor License Permit Application
Class E
Five Star Snacks & Liquor, 437 Sullivan (Renewal) (Expires 7/21/10) (Includes
Sunday Sales)
d. Wine License Permit Application
Class B
Five Star Snacks & Liquor, 437 Sullivan (Renewal) (Expires 7/21/10) (Includes
Sunday Sales)
e. Beer/Liquor License Permit Application
Class C
Light House Lounge, 1307 West 5th Street (Renewal) (Expires 6/28/10)
The Drunken Monkey, 307 West 4th Street (Renewal) (Expires 6/30/10) (Includes
Sunday Sales)
Vic's Lounge, 1106 LaPorte Road (Renewal) (Expires 7/16/10)
Maple Lanes Bowling Center, 2608 University Avenue (Expires 7/9/10) (Includes
Sunday Sales)
Cadillac Lanes, 650 LaPorte Road (Renewal) (Expires 7/22/10) (Includes Sunday
Sales)
BJ's Bar and Billiards, 110 Ida Street (Renewal) (Expires 7/29/10) (Includes
Sunday Sales)
f. Outdoor Service Area Application
Cadillac Lanes, 650 LaPorte Road
BJ's Bar and Billiards, 110 Ida Street
g. Second Hand Goods Dealers License Application
Game Crazy, 1511 East San Martian Drive
Get Gold Cash, Inc., Allen Hospital, 1825 Logan Avenue on July 7-9, 2009
h. Cigarette/Tobacco Pet(nit Application
Thirteen (13)
HEARINGS AND BIDS
2. F.Y. 2010 Geraldine Road, Contract No. 767.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
July 6, 2009 Page 4
3. 2009 Gates Park Pro Shop Reroofing.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
HEARINGS
4. Amendment No. 2 to the Rath Urban Renewal and Redevelopment Plan to include
industrial areas generally located along Lafayette Street and Dubuque Road from
the existing Rath Urban Renewal area, east to the city limits.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to adopt said Amendment No. 2 to the Plan.
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
5. Waterloo/Cedar Falls HOME Consortium FY2010-FY2014 Five-Year Consolidated
Plan and FY2010 One-Year Action Plan for Community Development Block Grant
and HOME Program Funds.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—NO objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve said plans and authorize submission to U.S. Department of
Housing and Urban Development.
UNFINISHED BUSINESS
6. F.Y. 2009 U.S. 63/218 Sidewalk and Median Improvements, Contract No. 757.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$166,455.11 to Vieth
Construction Corporation of Cedar Falls, Iowa.
7. F.Y. 2009 West Shaulis Road, Contract No. 759.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$1,191,614.95 to Peterson
Contractors, Inc. of Reinbeck, Iowa.
July 6, 2009 Page 5
PETITIONS FROM PUBLIC
8. Resolution-to approve communication from City Planner transmitting request of
Contemporary Urban Development to rezone from "R-2" One and Two Family
Residence District to "C-P" Planned Commercial District approximately 0.66 acres
of property generally located north of the northeast corner of Idaho Street and
Martin Luther King Jr. Drive for potential commercial development, together with
recommendation of approval of Planning, Programming and Zoning Commission.
Set date of hearing as July 20, 2009.
DOCUMENTS
9. Asbestos Removal Rath Administration Building, Contract No. 131-AR-09-2-08-GO.
Motion-to approve communication from Contracts and Grants Coordinator
transmitting Change Order No. 1 for a net increase in the amount $2,750.00 for
work to be performed by Advanced Environmental of Waterloo, Iowa.
10. 2008 Stone Replacement for Waterloo Public Library.
Motion-to approve communication from Building Official/Maintenance Administrator
transmitting Change Order No. 3 for a net increase in the amount of$6,171.00 for
work to be performed by Failor Hurley Construction of Hudson, Iowa.
11. Asbestos Removal Rath Administration Building, Contract No. 131-AR-09-2-08-GO.
Motion-to approve communication from Contracts and Grants Coordinator
transmitting Change Order No. 2 for a net increase in the amount of$5,750.00 for
work to be performed by Quick Construction.
12. Resolution-to approve communication from Fire Chief transmitting Completion of
Project and Recommendation of Acceptance of Work perfor tired by C & J
Construction of Cedar Falls, Iowa at a total cost of$52,031.80 in conjunction with
Haz-Mat Fire Training Center 8" Water Main Extension.
13. Resolution-to approve communication from City Clerk transmitting renewal of
general and auto liability, law enforcement, public officials, errors and omissions,
and umbrella insurance with St. Paul Travelers Insurance for a premium of
$615,043.00 and renewal of property insurance with Chubb for a premium of
$169,767.00 for a total premium of$784,810, together with recommendation of
approval of Insurance Committee.
14. Resolution-to approve communication form City Clerk transmitting one-year
renewal agreement for Third Party Administration work comp insurance with
Alternative Service Concepts at a cost not to exceed $25,000.00, plus bill review, to
provide administrative and claims services for self-funded work comp insurance
and two-year renewal agreement with Safety National Casualty at a cost not to
exceed $91,000.00 per year to provide stop loss coverage.
July 6, 2009 `' Page 6
15. Resolution-to approve communication from Community Development Director
transmitting amendment to 2007 Environmental Protection Agency Lead Grant to
extend Lead Grant budget and project period for one year from July 31, 2009 to
July 31, 2010.
16. Resolution-to approve communication from Police Chief transmitting agreement with
Department of Justice Crime Victim Assistance Division for a Federal Violence
Against Women grant in the amount of$34,480.00, with required local match of
$11,494.00, to apply towards funding of the Domestic Abuse Response Team
(DART)program.
17. Resolution-to approve communication from Planner II transmitting request of
Stephen Ury for tax exemptions on improvements totaling $15,243.00 for property
located at 1325 Wallgate Avenue located in the Consolidated Urban Revitalization
Area Plan, together with recommendation of approval.
18. Resolution-to approve communication from Planner II transmitting request of
Douglas and Lori Otto for tax exemptions on improvements totaling $130,000.00
for property located at 604 Gilbert Street located in the Consolidated Urban
Revitalization Area Plan, together with recommendation of approval.
19. Cleaning Contract for City Hall, Carnegie Annex, Police Training Center and
Memorial Hall.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with ABM Janitorial Services of Waterloo,
Iowa at a cost of$5,719.03 per month.
20. Resolution-to approve communication from Associate Engineer transmitting
Professional Services Agreement with AECOM of Waterloo, Iowa at a cost of
$23,500.00 for the design of repairs to the Cedar Prairie Trail Bridge.
21. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with LaForge LLC for construction of
a new 15,500 sq. ft. facility at the southeast corner of Airline Highway and the
proposed Geraldine Road with new taxable value of$1.8 million, including city
economic grant in the amount of$214,400.00 for purchase of property, and 50
percent tax rebates for eight years.
22. Resolution-to approve communication from Community Planning & Development
Director transmitting Easement Agreement with Qwest Corporation for a utility
easement generally located along the north side of West Ridgeway Avenue
between Deere Road and Martin Road to provide telephone and internet services
for new development in the Greenbelt Centre Business Park.
July 6, 2009 Page 7
23. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with Iowa Department of Economic Development
for Brownfield forgivable loan in the amount of$215,000.00 for continued work on
demolition of dilapidated structures at the former Chamberlain site.
24. Resolution-to approve communication from Associate Engineer transmitting Notice
of Discontinuation of Storm Water Discharge covered under Iowa NPDES General
Permit 2 with the Iowa Department of Natural Resources in conjunction with F.Y.
2007 Cyclone Drive/Titan Trail, Contract No. 727.
25. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with Veteran Enterprises, Ltd. for
construction of new 14,800 sq. ft. facility across from the new Tyson Foods
entrance on North Elk Road, with a new taxable value of$1.5 million in Phase I
and an additional value of$850,000.00 in Phases II and III, with tax rebates at 50
percent for five years for each phase.
26. Resolution-to approve communication from Community Development transmitting
application with Iowa Finance Authority for Disaster Housing Assistance funding in
the amount of$520,000.00, with no local match,for State Jumpstart 3 Program to
assist approximately 20 homeowners with up to $25,000.00 needed assistance for
flood recovery.
27. Resolution-to approve communication from Community Planning & Development
Director transmitting application with Iowa Department of Community Development
Block Grant for Infrastructure for Disaster Recovery funding to use for funding of
lift stations in the Blowers Creek area, Vinton Street area, Dry Run Creek area,
Virden Creek area and Westfield area.
RESOLUTIONS TO BE ADOPTED
28. Resolution-to rescind Resolution No. 2009-594 and adopt new resolution to
transfer the sum of$8,165,000.00 from Trust & Agency Fund to General Fund to
reimburse the General Fund for employee benefits.
29. Resolution-to approve an advance of funds not to exceed $32,000.00 for
repayment from the Northeast Site Urban Renewal Tax Increment Fund to pay
contracted services with Greater Cedar Valley Alliance for fiscal year ending June
30, 2010 and direct filing of Certification under Iowa Code Section 403.19.
30. Resolution-to approve an advance of funds not to exceed $32,000.00 for
repayment from the Airport Urban Renewal Tax Increment Revenue Fund to pay
contracted services with Greater Cedar Valley Alliance for fiscal year ending June
30, 2010 and direct filing of Certification under Iowa Code Section 403.19.
July 6, 2009 �" Page 8
31. Resolution-to approve an advance of funds not to exceed $40,000.00 for
repayment from the Downtown Urban Renewal Tax Increment Revenue fund to pay
contracted services with Main Street Waterloo for fiscal year ending June 30, 2010
and direct filing of Certification under Iowa Code Section 403.19.
32. Resolution-to approve communication from Mayor Tim Hurley transmitting request
of FYE10 council hotel/motel discretionary funds in the amount of$2,000.00 to
pay for 20 hours of Gator EMT team coverage for the July 31-August 2, 2009 Irish
Fest in the Lincoln Park area.
33. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request for temporary parking on the south side of the 100 block of
South Street due to Mullan Avenue Reconstruction Project.
NEW BUSINESS
34. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,828.52 for work performed
by the Water Works at 516 Iowa Street, together with recommendation of approval
of Waterloo Water Works Board of Trustees.
35. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,523.00 for work performed
by the Water Works at 533 Conger Street, together with recommendation of
approval of Board of Waterloo Water Works Trustees.
36. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,776.00 for work performed
by the Water Works at 261 Alta Vista Avenue, together with recommendation of
approval of Board of Waterloo Water Works Trustees.
37. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,593.50 for work performed
by the Water Works at 540 Ash Street, together with recommendation of approval
of Board of Waterloo Water Works Trustees.
38. 2009 Tibbits Baseball Complex Fencing Project.
Motion-to instruct Leisure Services Director to prepare plans, specifications, form. of
contract, etc.
Motion-to receive and file plans, specifications, form of contract, etc.
Resolution-to preliminarily approve plans, specifications, fora. of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. and taking of bids. Set date of hearing as July 20, 2009.
July 6, 2009 Page 9
39. General Obligation Bond Demolition Project, Contract No. 164-D-GO-07-27-09 (Rath
Maintenance Building, 97 Vinton Street).
Motion-to instruct Contracts and Grants Coordinator to prepare plans,
specifications, for rrr of contract, etc.
Motion-to receive and file plans, specifications, form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. and taking of bids. Set date of hearing as July 20, 2009.
40. General Obligation Bond Demolition Project, Contract No. 163-D-GO-07-20-09
(1017 Mobile, 1331 Mulberry, 1015 Fairview, 706 Cottage, 528 N. Barclay, 332
Irving, and 509 Adams).
Motion-to instruct Contracts and Grants Coordinator to prepare plans,
specifications, form of contract, etc.
Motion-to receive and file plans, specifications, form of contract, etc.
Resolution-to preliminarily approve plans, specifications, forirr of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. and taking of bids. Set date of hearing as July 20, 2009.
41. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request to set date of hearing on award of bid in the amount of
$33,370.00 to Brown Traffic Products of Davenport, Iowa for purchase of signal
equipment for Easton & West 11th Street and Hammond Avenue & West 11 th
Street. Set date of hearing as July 20, 2009.
42. Resolution-to approve communication from City Planner transmitting request to
rezone from "R-3,R-P" Planned Residence District to "C-P" Planned Commercial
District approximately 1.47 aces generally located at the northeast corner of Idaho
Street and Martin Luther King Jr. Drive for potential commercial development,
together with recommendation of Planning, Programming and Zoning Commission.
Set date of hearing as July 20, 2009.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)6)(2009).
Motion-to adjourn Executive Session.
ADJOURNMENT
July 6, 2009 �' �' Page 10
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, July 6, 2009
4:45 p.m. - Building and Grounds Committee, Council Chambers
4:55 p.m. - Public Safety Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Community Development Board minutes of April 28, 2009 and May 19, 2009 on
file in the office of the City Clerk.
2. Northeast Iowa Response Group minutes of May 14, 2009 on file in the office of the
City Clerk.
3. Waterloo Historic Preservation Commission minutes of January 20, 2009, February
17, 2009, March 17, 2009, March 31, 2009, April 21, 2009 and May 19, 2009 on
file in the office of the City Clerk.
4. Hwy 218 Design Review Board minutes of May 5, 2009 on file in the office of the
City Clerk.
5. Waterloo Board of Adjustment minutes of July 22, 2008, August 26, 2008,
September 23, 2008, October 28, 2008, November 25, 2008, December 23, 2008,
February 24, 2009, March 4, 2009, and April 28, 2009 on file in the office of the
City Clerk.
6. Planning, Programming & Zoning Commission minutes of May 5, 2009 on file in the
office of the City Clerk.
7. Board of Waterloo Water Works Trustees minutes of June 24, 2009 on file in the
office of the City Clerk.
8. Communication from Fire Chief transmitting disability retirement of Lou Ball,
Firefighter, effective June 10, 2009, together with recommendation of payment of
$14,192.00 for unused vacation time.
9. Civil Service Commission minutes of May 22, 2009 on file in the office of City Clerk.
CONTRACT PAYMENT SCHEDULE
1. Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 33 to Cunningham Construction in the total amount due of
$66,209.78.
July 6, 2009 Page 11
2. Riverwalk Loop Trail E. 6th to 18th Street.
Pay engineering services to Earth Tech in the total amount due of$1,454.67.
3. Riverwalk Loop, Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 5 to Earth Tech in the total amount due of$7,633.92.
4. Cedar River Dam Waterloo Dam Rehabilitation Riverwall Reconstruction, Contract
No. 713.
Pay estimate No. 45 to Peterson Contractors Inc. in the total amount due of
$18,781.12.
5. FY 2010 Geraldine Road, Contract No. 767.
Pay estimate No. 1 to VJ Engineering in the total amount due of$17,000.00.
6. Cedar River Renaissance Trail Enhancements, Riverwalk Loop Overlook
Enhancements, Contract No. 743.
Pay estimate No. 11 to Vieth Construction Corp. in the total amount due of
$59,792.38.
--�
Council Work Session
July 2, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk