Loading...
HomeMy WebLinkAbout06.June AGENDA OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, TO BE HELD IN THE COUNCIL CHAMBERS IN THE CITY HALL, 8:00 A.M. MONDAY, JUNE 29, 2009 ROLL CALL: Motion-to approve Agenda, as proposed or amended. Motion-to receive and file copies of Calls. HEARINGS & BIDS 1. 2009 New Fire Station#8. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review. HEARINGS 2. Reallocation of not to exceed $75,000.00 of unspent proceeds of General Obligation Bonds, Series 2007A to pay costs for design services for a new fire station. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action and approve reallocation of said bonds. 3. Reallocation of not to exceed $50,000.00 of unspent proceeds of General Obligation Bonds, Taxable Series 2007C to pay costs of constructing a paved parking lot for visitors and those attending events at Young Arena, Center For The Arts and the Expo Plaza and Amphitheater. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action and approve reallocation of said bonds. June 29, 2009 �— Page 2 DOCUMENTS 4. Cleaning Contract for City Hall, Carnegie Annex, Police Training Center and Memorial Hall. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of$5,719.03 per month to ABM Janitorial Services of Waterloo, Iowa. ADJOURNMENT Motion-to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JUKE 22, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality fobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Quentin Hart, 4th Ward Council Member. Agenda, as proposed or amended. June 22, 2009 Page 2 Minutes of June 15, 2009, Regular Session, as proposed. Proclamation supporting June 26-27, 2009 as days for distribution of buddy poppies by the Veterans of Foreign Wars. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from Assistant City Engineer transmitting request of Peterson Contractors, Inc. for a variance to the Noise Ordinance from June 23, 2009 through August 14, 2009 in conjunction with work related to the West High parking lot reconstruction, together with recommendation of approval. DELETE - 3. Irish Fest Street Closing. b. Motion to approve the following: 1. Francis Jacoby to pick up Dreaming Cows Exhibition in Little Rock, Arkansas on June 9-11, 2009, with costs not to exceed $755.00, including use of city vehicle. 2. Communication from Human Resources Director transmitting recommendation of appointment of Mary Peterson to the position of Administrative Secretary, effective July 6, 2009. c. Beer/Wine License Permit Application Special Class C Gary's Restaurant & Catering, 2820 Falls Avenue (Renewal) (Expires 6/14/10) d. Beer/Liquor License Permit Application Class C Las Margaritas, 2822 University Avenue (Renewal) (Expires 6/30/10) (Includes Sunday Sales) Iowa Irish Fest, Lincoln Park (5 days-7/30/09- 8/4/09)(Including Sunday Sales) House of Blues - Waterloo, 521 Dane Street (New) (Expires 7/1/10) (Includes Sunday Sales) e. Theater License Application Crossroads 12 Theatre, 2450 Crossroads Boulevard June 22, 2009 Page 3 f. Pool &Billiard Tables Application New World Lounge II, 120 Sumner Street The Last Level, 118 E. 11th Street Drunken Monkey, 307 W. 4th Street g. Cigarette/Tobacco Permit Application Sixty-four(64) h. Recommendation of Police Chief to deny the following: Outdoor Service Area Application VFW Post#1623, 1406 Commercial Street i. Outdoor Service Area Application Iowa Irish Fest, Lincoln Park The Isle Casino Hotel Waterloo, 777 Isle of Capri Boulevard Café Bar Piramida, 712 Jefferson Street ADD - The Waterloo Jaycees Fireworks Festival, 100 Block of West 4th Street j. Bonds. a d d - k. Beer License Permit Application Class B The Waterloo Jaycees Fireworks Festival, 100 Block of West 4th Street (5 days - 7/3/09- 7/8/09) HEARINGS AND BIDS 2. Commercial Street Parking Garage Structural Repairs, Phase H. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review. 3. Sale of city-owned property generally located at 2554-2556 Edgemont Avenue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Community Planning & Development Director for review. June 22, 2009 �-- Page 4 HEARINGS 4. Vacation of a portion of excess right-of-way generally located at the intersection of East Ridgeway Avenue and LaPorte Road directly north of 1818 LaPorte Road for the purpose of including it in Lot 3 of Waterloo Rx Addition. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. 5. Connection charge line costs for sanitary sewer construction for properties along the 800 block of Rainbow Drive. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion to consider and pass for the second and third times and adopt ordinance. UNFINISHED BUSINESS 6. Purchase of Two Single Axle Dump Trucks with Snow Control Equipment and One Tandem Axle Dump Truck with Snow Plow. Resolution-to approve communication from Superintendent of Central Garage transmitting recommendation of award of contract in the amount of$113,600.00 per single axle dump truck and $119,747.50 for one tandem axle dump truck to Hawkeye International of Waterloo, Iowa. 7. Resolution-to approve communication from City Planner transmitting request of Larry Youngblut, 4250 Harbin Drive, to appeal the Driveway Policy to allow for a 2nd curb-cut to serve a proposed 26'x 28'detached garage along the north side of the house, together with recommendation of approval of Planning, Programming and Zoning Commission and recommendation of approval of the Engineering Department subject to construction of a single lane driveway access that is no more than 10' wide at the sidewalk and no more than 16' wide at the flare at the back of curb on Harbin Drive. 8. Rehabilitation of Ground Power Unit at Waterloo Regional Airport. Resolution-to approve communication fro Airport Director transmitting recommendation of award of contract in the amount of$72,550.00 to K&W Electric of Cedar Falls, Iowa, contingent upon receiving FAA grant. June 22, 2009 Page 5 DOCUMENTS 9. Stone Replacement/Repair at Waterloo Public Library. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Order No. 2 for a net increase in the amount of$470.00 for work performed by Failor Hurley Construction of Hudson, Iowa. 10. Commercial Street Parking Garage Repairs, Phase I, Stairwells. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Order No. 1 for a net increase in the amount of$10,094.00 for work performed by Failor Hurley Construction of Hudson, Iowa. 11. Resolution-to approve communication from City Clerk transmitting three-year renewal of contract with First Administrators, Inc. to administer the employee health care benefit plan, including administrative and claim services at a cost of $23.50 per employee per month for all three years and a disease management addendum. 12. Resolution-to approve communication from City Clerk transmitting three-year renewal of contract with Delta Dental of Iowa to provide administrative and claim services for the employee dental benefit plan at a cost of$3.15 per employee per month for FY10, $3.25 per employee per month for FY11 and $3.35 per employee per month for FY12. 13. Resolution-to approve communication from City Clerk transmitting three-year renewal of contract with Express Scripts to provide pharmacy benefits management (PBM), including administrative and claim services. 14. Resolution-to approve communication from City Clerk transmitting application with Black Hawk County Gaming Association for grant in the amount of$6,303.00, with match of$1,600.00, for a new indoor/outdoor sound system for Veterans Memorial Hall building and Soldiers & Sailors Park. 15. Resolution-to approve communication from Leisure Services Director transmitting application with Black Hawk County Gaming Association for grant not to exceed the amount of$320,803.00, with $350,686.00 matching funds,for the construction of the new Cedar River Boat House. 16. Resolution-to approve communication from City Engineer transmitting Right-of-Way Access Agreement with Iowa Health System (Allen Hospital)for use of city's public right of way for installation of fiber optic cable to serve Allen Hospital. 17. Resolution-to approve communication from Community Planning & Development Director transmitting Purchase Order with Howard R. Green at a cost not to exceed $25,000.00 for completing ground water monitoring and restrictive covenant preparation for 625 Glenwood, the former Construction Machinery site. June 22, 2009 Page 6 18. Resolution-to approve communication from Community Planning & Development Director transmitting amendment to Development Agreement to allow Sadler Brothers Ltd. seven years to complete 6,100 sq. ft. expansion, and two years to complete improvements to south wall with a wall similar to the other two walls on the north and east on property located at 3289 Airport Boulevard. 19. Resolution-to approve communication from Airport Director transmitting a pre- application with the Federal Aviation Administration for American Recovery and Reinvestment Act grant in the amount of$95,000.00, with no required match, to be used for the Ground Power Unit at the Waterloo Regional Airport. RESOLUTIONS TO BE ADOPTED 20. Resolution-to authorize City Clerk to certify against certain parcels unpaid life safety and rental inspection fees. 21. Resolution-to authorize City Clerk to certify against certain parcels unpaid garbage and sewer fees. 22. Resolution-to authorize City Clerk to certify against certain parcels unpaid mowing and lot cleanup fees. 23. Resolution-to approve temporary parking on the north side of Langley Road and Kaplan Drive, back 150 ft. east of the intersection with Hammond Avenue due to Hammond Avenue Reconstruction Project. 24. Resolution-to approve temporary parking on the north side of Randolph and the north side of the 100 block of Wellington due to Mullan Avenue Reconstruction Project. 25. Resolution-to rescind Resolution No. 2009-505 and approve new resolution for an advance of funds not to exceed $14,367.18 for repayment from the MidPort Urban Renewal Tax Increment Revenue Fund and directing filing of certification under Iowa Code Section 403.19 to pay Waterloo Industrial Development Association for acquisition of 6.881 acres of property generally located on W. Airline Highway . kMEND -26. Resolution-to authorize transfer of$8,170,000.00 from Trust & Agency Fund to General Fund to reimburse General Fund for employee benefits. 27. Resolution-to authorize transfer of$193,374.00 from Trust & Agency Fund to Road Use Fund to reimburse the Road Use Fund for employee benefits paid. 28. Resolution-to authorize transfer of$534,674.08 from Trust &Agency Fund to General Fund to reimburse the General Fund for emergency levy. • June 22, 2009 Page 7 29. Resolution-to authorize transfer of$51,215.00 from General Fund to Debt Service Fund in payment of debt payments made for the Five Sullivan Brothers Convention Center Renovation. 30. Resolution-to authorize transfer of$396,770.00 from General Fund to Debt Service Fund in payment of Vision Iowa portions of general obligation bond principal and interest. 31. Resolution-to authorize transfer of$2,514,752.42 from Tax Increment Financing Fund to Debt Service Fund for TIF portions of general obligation bond principal and interest. 32. Resolution-to authorize transfer of$1,811,365.04 from Sewer Fund to Debt Service Fund for sewer fund portion of general obligation bond and interest. ,MEND - 33. Resolution-to authorize transfer of$1,165,953.26 from General Fund to Vision Iowa Projects Fund to transfer portion of the distributions from Black Hawk County Solid Waste Commission to the Vision Iowa Projects Fund. ADD - 33a. Resolution-to authorize transfer of$31,108.85 from General Fund to Debt Service Fund to pay the interest on Section 108 loan amount borrowed from the Riverwalls construction that is part of the Vision Iowa projects. 34. Resolution-to authorize additional transfers from General Fund to Vision Iowa Projects Fund in an amount to cover all additional expenses incurred through June 30, 2009. 35. Resolution-to authorize transfer of$9.92 from Series 2004 Bond Fund to Debt Service Fund to close Fund 414. AMEND 36. Resolution-to authorize transfer of$1,104,443.36 from Tax Increment Financing Fund to Capital Improvements Fund to reimburse amounts paid for the East Fourth Street Streetscape Project. 37. Resolution-to authorize additional transfer from Tax Increment Financing Fund to Capital Improvements Fund to cover additional expenses incurred through June 30, 2009 for the Rath Asbestos Removal Project and East Fourth Street Streetscape Project. 38. Resolution-to authorize transfer of$95,168.00 from Tax Increment Financing Fund to General Fund to reimburse contract expenses paid by the General Fund for TIF contract expenses. 39. Resolution-to fix date of hearing as June 29, 2009 on proposed reallocation of not to exceed $75,000.00 unspent proceeds of General Obligation Bonds, Series 2007A for purpose of paying costs of design services for new fire station. June 22, 2009 ` Page 8 40. Resolution-to fix date of hearing as June 29, 2009 on proposed reallocation of not to exceed $50,000.00 unspent proceeds of General Obligation Bonds, Taxable Series 2007C for purpose of constructing a paved parking lot for visitors and those attending events at Young Arena, the Center For the Arts, the Expo Plaza and Amphitheater. ADD - 40a. Resolution-to approve advance of funds not to exceed $1,168.00 from the Northeast Site Urban Renewal Tax Increment Revenue Fund to pay final property taxes on land purchased from Waterloo Industrial Development Association and direct filing of certification under Iowa Code Section 403.19. ADD - 40b. Resolution-to approve advance of funds not to exceed $32,000.00 from the Northeast Site Urban Renewal Tax Increment Revenue Fund to pay contracted services with Greater Cedar Valley Alliance and direct filing of certification under Iowa Code Section 403.19. ADD - 40c. Resolution-to approve advance of funds not to exceed $30,000.00 from the Downtown Urban Renewal Area Fund to pay contracted services with Main Street Waterloo and direct filing of certification under Iowa Code Section 403.19. ADD - 40d. Resolution-to approve advance of funds not to exceed $32,000.00 from the Airport Urban Renewal Area Tax Increment Revenue Fund to pay contracted services with Greater Cedar Valley Alliance and direct filing of certification under Iowa Code Section 403.19. ORDINANCES TO BE ADOPTED 41. An ordinance amending the 2008 Traffic Code by repealing Subsection (82) Darlene Court of Section 551, Parking Prohibited At All Times on Certain Streets; and enacting lieu thereof a new Subsection (82) Darlene Court of Section 551, Parking Prohibited At All Times On Certain Streets (restrict parking on the west side of Darlene Court.) Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 42. An ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Section 17, Posting Signs Indicating Substandard Housing, of Chapter 7, Housing, of Title 9, Building Regulations. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. -. June 22, 2009 Page 9 43. An ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa, by repealing Article B, Weeds, of Chapter 5, Vegetation, of Title 7, Public Ways & Property; and enacting in lieu thereof a new Article B, Weeds, of Chapter 5, Vegetation, of Title 7, Public Ways & Property (changing height not to exceed 8", adding code enforcement, requiring abatement within five calendar days, excluding Sundays and federal holidays, requiring abatement within three calendar days for additional notices in the same calendar year). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. NEW BUSINESS 44. Resolution-to approve communication from Community Development Director transmitting Waterloo/Cedar Falls HOME Consortium FY2010-FY2014 Five-Year Consolidated Plan and FY2010 One-Year Action Plan for CDBG and HOME Program Funds. Set date of hearing as July 6, 2009 45. F.Y. 2010 Geraldine Road, Contract No. 767. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as July 6, 2009. 46. Resolution-to approve communication from Community Planning & Development Director transmitting request to sell and convey land left over after the construction of Fitzway Drive to VGM for future campus expansion and development. Set date of hearing as July 13, 2009. 47. Resolution-to approve communication from Community Planning & Development Director transmitting request to sell and convey property generally located at 416- 418 East Mullan Avenue to Gateway Real Estates Holdings, LLC for$3,270.00. Set date of hearing as July 13, 2009. 48. Resolution-to approve communication from City Planner transmitting Rath Area Urban Renewal Development Plan Amendment No. 2 to include industrial areas along Lafayette Street and Dubuque Road from the existing Rath Urban Renewal Area, east to the City Limits. Set date of hearing as July 6, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. June 22, 2009 ` Page 10 ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, June 22, 2009 4:40 p.m. - Council Work Session, Council Chambers 4:55 p.m. -Public Works Committee, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Black Hawk County 911 Service Board minutes of May 6, 2009 on file in the office of the City Clerk. 2. Consolidated Public Safety Communications Center Board minutes of May 6, 2009 on file in the office of the City Clerk. 3. Black Hawk County Criminal Justice Information System Board of Directors minutes of May 6, 2009 on file in the office of the City Clerk. 4. Waterloo Regional Airport Board minutes of April 15, 2009 on file in the office of the City Clerk. CONTRACT PAYMENT SCHEDULE 1. Asbestos Removal Project, 133-AR-04-13-90-GO. Pay Advanced Environmental in the total amount due of$9,850.00. 2. F.Y. 2008 Street Reconstruction, Contract No. 736. Pay estimate No. 21 to Aspro, Inc. in the total amount due of$13,236.43. 3. F.Y. 2009 Street Reconstruction Program, Contract No. 756. Pay estimate No. 5 to Aspro, Inc. in the total amount due of$323,551.69. 4. F.Y. 09 HMA Resurfacing, Contract No. 758. Pay estimate No. 1 to Aspro, Inc. in the total amount due of$29,366.97. 5. F.Y. 2009 Sidewalk Repair Program -Zone 9 and Trail Repairs, Contract No. 752. Pay estimate No. 3 to B&B Builders in the total amount due of$22,331.53. 6. Commercial Street Extension & River Road Relocation & Storm Water Pump Station, Contract No. 720. Pay estimate No. 18 to Cedar Valley Corp in the total amount due of$16,976.50. June 22, 2009 Page 11 7. F.Y. 2007 Riverloop Expo Plaza, Contract No. 721. Pay estimate No. 15 to Craig Ritland Landscape Architect in the total amount due of $15,560.00. 8. Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 32 to Cunningham Construction in the total amount due of $151,201.61. 9. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69)-3H-07. Pay estimate No. 37 to Earth Tech in the total amount due of$49,133.03. 10. House/Garage Demolition, 159-D-GO-10-06-08. Pay estimate Nos. 2 and 3 to Lehman Trucking & Excavating in the total amount due of$21,490.00. 11. F.Y. 2008 East 4th Street Reconstruction & Streetscape Improvements, Contract No. 742. Pay estimate No. 12 to Peterson Contractors in the total amount due of$92,454.15. 12. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713. Pay estimate No. 43 to Peterson Contractors in the total amount due of$8,265.00. 13. F.Y. 07 Riverview Recreational Trail, Contract No. 726. Pay estimate No. 5 to Stickfort Construction in the total amount due of $104,64 7.34. 14. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook Enhancements, Contract No. 743. Pay estimate No. 10 to Vieth Construction Corp in the total amount due of $50,63 7.25. Council Work Session June 22, 2009 4:40—4:55 p .m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of options for the Tower Park Trail segment—Community Planning & Development Director. Adjourn. Nancy Eckert City Clerk Council Work Session June 18, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk • r. THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JUKE 15, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Bob Greenwood, Council Member At Large. Agenda, as proposed or amended. June 15, 2009 `-- Page 2 Minutes of June 8, 2009, Regular Session, as proposed. Proclamation declaring June 19, 2009 as Juneteenth Day. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from Police Chief transmitting request of Jim Day to hold Juneteenth event on June 20, 2009 and to close Adams Street from East 4th to Linn Streets, variance to the Noise Ordinance from 9:00 a.m. to 9:00 p.m., additional signage and extra attention by Police Department. 3. Communication from Police Chief transmitting request of Ivan Wieland II, President of Screaming Eagle American Bar and Grill, to change the outdoor service area to include direct access from his front door, and additional parking area to use the city parking lot adjacent to the Levi Brothers consisting of approximately 15 additional parking spots during the Screaming Eagle's Bike Night Promotion every Thursday evening from 5:30 p.m. to 10:00 p.m. starting May 7, 2009 and ending October 1, 2009. 4. Communication from City Clerk transmitting request of Gates Park Optimist Club for a variance to the Noise Ordinance on June 20, 2009 form 11:00 a.m. to 4:00 p.m. in conjunction with annual picnic at the Shelter by the Gates Park Swimming Pool, including a band, together with recommendation of Police Chief b. Motion to approve the following: 1. Communication from Mayor Hurley transmitting recommendation of appointment of Dawn Breckenridge to the Waterloo Metropolitan Transit Authority Board, with term expiration date of July 1, 2011. c. Beer/Wine License Permit Application Special Class C Friends of the Art Center, 225 Commercial Street (Renewal) (Expires 6/21/10) (Includes Sunday Sales) June 15, 2009 Page 3 d. Beer/Liquor License Permit Application Class C Park Road Inn, 306 Park Road (Renewal) (Expires 6/30/10) (Includes Sunday Sales) The Last Level, 118 E. 11th Street (Renewal) (Expires 6/19/10) (Includes Sunday Sales) e. Outdoor Service Area Application Friends of the Art Center, 225 Commercial Street Packers Inn, 201 Rath Street f Fireworks Display Application Waterloo Jaycees on July 4, 2009 off the 6th Street Bridge g. Bonds. HEARINGS & BIDS 2. Rehabilitation of Ground Power Unit at Waterloo Regional Airport. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Airport Director for review. HEARINGS 3. F.Y. 2009 U.S. 63/U.S. 218 Interchange Area, Contract No. 757. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. (Bids to be opened by IDOT on June 16, 2009.) 4. F.Y. 2009 West Shaulis Road, Contract No. 759. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. (Bids to be opened by IDOT on June 16, 2009.) June 15, 2009 Page 4 PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Planner transmitting request of Larry Youngblut, 4250 Harbin Drive, to appeal the Driveway Policy to allow for a 2nd curb-cut to serve a proposed 24'x 24' detached garage along the north side of the house, together with recommendation of approval of Planning, Programming and Zoning Commission and recommendation of approval of the Engineering Department subject to construction of a single lane driveway access that is no more than 10'wide at the sidewalk and no more than 16' wide at the flare at the back of curb on Harbin Drive. DOCUMENTS 6. Resolution-to approve communication from Community Planning & Development Director transmitting a lease agreement with Rousselow Brother Farms, Inc. for $3,410.00 to farm approximately 31 acres of land generally located to the north of West Ridgeway Avenue, west of Martin Road, directly adjacent to Denso International. 7. Resolution-to approve communication from Associate Engineer transmitting agreement with Kirkham Michael & Associates, Inc. at a maximum cost of $100,000.00 for construction related services in conjunction with West Shaulis Road, Contract No. 759. 8. Resolution-to approve communication from Superintendent of Waste Management Services transmitting engineering agreement with AECOM, at an estimated cost of $148,000.00 for review of various aspects of the Wastewater Pollution Control System. 9. Resolution-to approve communication from City Planner transmitting agreement with Howard R. Green Company at a maximum fee of$10,000.00 to write application for Efficiency & Conservation Block Grants Program. 10. Resolution-to approve communication from City Planner transmitting application with the Department of Energy for Energy Efficiency & Conservation Block Grants Program funding in the amount of$665,330.00. 11. Haz-Mat Fire Training Center 8" Water Main Extension. Resolution-to approve communication from Fire Chief transmitting contract at a cost of$52,031.80 with C & J Construction of Cedar Falls, Iowa. 12. Resolution-to approve communication from Superintendent of Traffic Operations transmitting completion of project and final acceptance of work performed by KWS Electric at a total cost of$300,285.00 in conjunction with Traffic Signal Improvements, Contract No. 732. June 15, 2009 Page 5 RESOLUTIONS TO BE ADOPTED 13. Resolution-to approve naming the city's new dog park as The Pat Bowlsby Off Leash Dog Park. ORDINANCES TO BE ADOPTED 14. An ordinance amending the 2007 Waterloo Code of Ordinances by repealing Section 4-3-4, Disposal Services Provided; Exceptions; Subsection (H), Removal of Accumulation By Private Collectors, of Section 4-3-5, Collection Rules and Regulations; and Section 4-3-7, Prohibited Acts and Conditions; of Chapter 3, Solid Waste Collection and Disposal; repealing Section 4-4-1, Definitions of Business Establishment; of Chapter 4, Litter Control, of Title 4, Public Health & Safety; and enacting in lieu there of a new Section 4-3-4, Disposal Services Provided; Exceptions; a new Subsection (H), Securing Accumulations; of Section 4-3-5, Collection Rules and Regulations; a new Section 4-3-7, Prohibited Acts and Conditions; a new Section 4-3-10, Notice Regarding Nuisance; a new Section 4-3- 11, Payment, Assessment of Costs;Appeal; of Chapter 3, Solid Waste Collection and Disposal; a new Section 4-4-1, Definitions of Business Establishment, of Chapter 4, Litter Control, of Title 4, Public Health & Safety (exception for requirement of private hauler, overflow of cans, adding code enforcement, payment and assessment of costs). Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, June 15, 2009 3:50 p.m. -Building & Grounds Committee, Council Chambers 4:10 p.m. - Boards & Commissions Committee, Council Chambers 4:15 p.m. - Finance Committee, Council Chambers 4:30 p.m. - Ordinance Committee, Council Chambers 4:45 p.m. -Appeal Hearing, Council Chambers June 15, 2009 Page 6 PUBLIC INFORMATION 1. Waterloo Public Library Board of Trustees minutes of May 11, 2009 on file in the office of the City Clerk. 2. Board of Water Works Trustees minutes of May 27, 2009 on file in the office of the City Clerk. 3. Waterloo Leisure Services Commission minutes of May 12, 2009 on file in the office of the City Clerk. CONTRACT PAYMENT SCHEDULE 1. Asbestos Survey for 118 E. 10th Street, 116-118 E. 8th Street and 1218 Sycamore Street, 134 AS-03-09-09. Pay estimate No. 1 to Advanced Environmental in the total amount of$2,950.00. 2. Streetscape Improvements for East 4th Street. Pay estimate No. 13 to Craig Ritland Landscape Architects in the total amount due of$305.00. BOARDS AND COMMISSIONS June 15, 2009 4:10-4:15 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of appointment of Dawn Breckenridge to the Waterloo Metropolitan Transit Authority Board, with term expiration date of July 1, 2011. ADJOURNMENT Nancy Eckert City Clerk ORDINANCE COMMITTEE June 15, 2008 4:30—4:45 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tem All Council Members Approval of Agenda, as proposed. 1. Review of proposed changes to Chapter 3, Vegetation, Article B, Weeds. ADJOURNMENT Nancy Eckert City Clerk APPEAL HEARING June 15, 2008 4:45 —5:15 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. HEARING 1. Appeal of denial of application for a city license to drive a taxi cab in the City of Waterloo—Kip Grimson. HOLD HEARING. Motion-to close hearing and receive and file oral and written comments. Motion-to affirm or reverse denial. Motion-to adjourn. Nancy Eckert City Clerk Council Work Session June 11, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk • AO • THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JUNE 8, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Steve Schmitt, Council Member at Large. Agenda, as proposed or amended. June 8, 2009 Page 2 Minutes of June 1, 2009, Regular Session, and June 2, Special Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from City Engineer transmitting request of Caroline A. Tharp for a waiver for a concrete driveway to be located at 221 N. Hackett Road, together with recommendation of approval. 3. Communication from City Engineer transmitting request of Gerald Young for a waiver for an asphalt driveway to be located at 341 Anthony Street, together with recommendation of approval. 4. Communication from Police Chief transmitting request of Main Street Waterloo to hold BBQ'Loo & Blues, Too in Lincoln Park on July 17- 18, 2009, including closing 4th Street from Franklin Street to Mulberry Streets from 6:00 a.m. on July 17 to midnight on July 18; Mulberry Street from 4th Street to Park Avenue (Lincoln Park side parking lane only)from 6:00 a.m. on July 17 to midnight on July 18; close Park Avenue from Franklin to Mulberry Street from 6:00 a.m. on July 17 to midnight on July 18. b. Motion to approve the following: 1. Andrea Frana, Lynn Moller and Tom Schuster, Police Officers; to travel to Wyoming on April 30-May 2, 2009, with costs not to exceed $643.85, including use of city vehicle. 2. Mark Gallagher, Sports Manager; Bob Etringer, Programmer; and Alex Hildman, Recreation Specialist; to attend IPRA Conference in Coralville, Iowa on April 7, 2009, with costs not to exceed $315.00, including use of city vehicle. 3. Craig Clark, Permit Writer, to attend Certification for Residential Building Inspector in Des Moines, Iowa on April 28, 2009, with costs not to exceed $160.00, including use of city vehicle. 4. Chawne Paige, Designer, to travel to Washington, DC to re photograph works for Hector Hyppolite Exhibition Catalogue on June 7-9, 2009, with costs not to exceed $1,135.00. June 8, 2009 Page 3 c. Beer License Permit Application Class C Smoker's Choice, 210 West 18th Street (Renewal) (Expires 6/7/10) Kwik Star, 1636 West 4th Street (Renewal) (Expires 7/29/10) (Includes Sunday Sales) All Stop, 51 E. Tower Park Drive (Renewal) (Expires 8/26/10) (Includes Sunday Sales) Walgreens, 111 W. Ridgeway Avenue (New Owner) (Expires 6/17/10) (Includes Sunday Sales) Walgreens, 3910 University Avenue (New Owner) (Expires 6/17/10) (Includes Sunday Sales) Walgreens, 1850 Logan Avenue (New Owner) (Expires 6/17/10) (Includes Sunday Sales) d. Wine License Permit Application Class B Walgreens, 111 W. Ridgeway Avenue (New Owner) (Expires 6/17/10) (Includes Sunday Sales) Walgreens, 3910 University Avenue (New Owner) (Expires 6/17/10) (Includes Sunday Sales) Walgreens, 1850 Logan Avenue (New Owner) (Expires 6/17/10) (Includes Sunday Sales) e. Beer License Permit Application Class B American Golf Course, 1575 West Big Rock Road (Renewal) (Expires 6/30/10) (Includes Sunday Sales) Pizza Hut, 2825 Crossroads Boulevard (Renewal) (Expires 7/8/10) (Includes Sunday Sales) f. Liquor License Permit Application Class A Fraternal Order of Eagles, 202 East 1st Street (Renewal) (Expires 6/30/10) (Includes Sunday Sales) El Mecca Shrine Club, 325 East Park Avenue (Renewal) (Expires 6/20/10) (Includes Sunday Sales) g. Beer/Liquor License Permit Application Class C Park Road Inn, 306 Park Road (Renewal) (Expires 6/30/10) (Includes Sunday Sales) h. Outdoor Service Area Application American Golf Course, 1575 West Big Rock Road i. Second Hand Goods Dealer License Application EZ Money Check Cashing, 700 LaPorte Road June 8, 2009 Page 4 j. Fireworks Display Application Sunnyside Country Club, 1600 Olympic Drive on July 4, 2009 k. Bonds. HEARINGS AND BIDS 2. Purchase of One Current Year Dump Truck and Two Single Axle Dump Trucks With Snow Control Package. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. HEARINGS 3. Sale of approximately 6.02 acres of property generally located at 301 Ralston, the former Krieg School site,for$28,930.00 Avita Properties LLC. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize said sale and conveyance. UNFINISHED BUSINESS 4. Sidewalk Inspection and Repair Program -Zone 9. Resolution-to authorize proposed repairs to sidewalks. DOCUMENTS 5. F.Y. 2009 Asphalt Overlay Program, Contract No. 754. Motion-to approve communication from Associate Engineer transmitting Change Order for a net increase in the amount of$95,564.40 for work to be performed by Aspro, Inc. of Waterloo, Iowa to overlay the parking lot at the Center For The Arts. 6. Resolution-to approve communication from Associate Engineer transmitting City- State Agreement with Iowa Department of Transportation for Revitalize Iowa's Sound Economy funds of a maximum of$107,168.00, with 50 percent required city match, for the F.Y. 2010 New Road Off Airline Highway, Contract No. 767. June 8, 2009 Page 5 7. Resolution-to approve communication from Police Chief transmitting application with the Department of Justice, Bureau of Justice Assistance, for FY2009 Edward Byrne Memorial Justice Assistance Grant Program funding in the amount of $99,628.00 jointly with Black Hawk County and the City of Cedar Falls for funding of Tri-County Drug Task Force. 8. Resolution-to approve communication from Police Chief transmitting Memorandum of Understanding with City of Cedar Falls and Black Hawk County for distribution of FY2009 Edward Byrne Memorial Justice Assistance Grant in the amount of $99,628.00 for funding of the Tri-County Drug Task Force. 9. Resolution-to approve communication from Superintendent of Traffic Operations transmitting application with Iowa Department of Transportation for Traffic Safety Funds grant in the amount of$220,000.00, with city's cost of$22,000.00,for traffic signal improvements to Williston Avenue and Baltimore Street and Williston Avenue and West 9th Street. 10. Resolution-to approve communication from Leisure Services Facilities Manager transmitting completion of project and recommendation of acceptance of work performed by Christone Construction, Inc. in the total amount of$57,000.00 for 2009 Riverfront Stadium First Base Party Deck Replacement Project. 11. Resolution-to approve communication from Director of Cultural & Arts Commission transmitting completion of project and recommendation of acceptance of work performed by Cardinal Construction at a cost of$4,404,118.00, including change order for a net decrease of$4,540.00 in conjunction with the Youth Pavilion Project. 12. Resolution-to approve communication from City Planner transmitting request for a variance to the requirements of the Subdivision Ordinance in Section 2.3(1) Final Plat Submittal for Preliminary and Final Plat of Waterloo Rx Addition. 13. Preliminary Plat of Waterloo Rx Addition. Resolution-to approve preliminary plat and necessary documents. 14. Final Plat of Waterloo Rx Addition. Resolution-to approve final plat and necessary documents. 15. Resolution-to approve communication from Police Chief transmitting application with Black Hawk County Gaming Association for grant in the amount of $10,000.00 to help fund the Cops'n Kids Literacy Program. 16. Resolution-to approve communication from Police Chief transmitting agreement with Waterloo Community Schools to use the Central Middle School parking lot for training purposes. June 8, 2009 '-. Page 6 17. Resolution-to approve communication from Police Chief transmitting application with Iowa Governor's Traffic Safety Bureau for 2009/2010 Special Traffic Enforcement Program funds in the amount of$4,500.00, with no required city match, to be used for five enforcement and education events for reimbursement of overtime and/or purchase of equipment. RESOLUTIONS TO BE ADOPTED 18. Resolution-to dedicate property generally located in Pine Meadows Addition, Tract B,just to the north of Platt's Nursery and University Avenue K-Mart, for utility easement. 19. Resolution-to authorize redemption of outstanding General Obligation Bonds, Series 2001, of the City of Waterloo, Iowa, dated June 1, 2001 and directing Notice of Redemption. 20. $7,435,000.00 General Obligation Bonds, Series 2009A (Taxable Build America Bonds). Resolution-to appoint Wells Fargo Bank, National Association of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar and Transfer Agent, approve the Paying Agent and Bond Registrar and Transfer Agent Agreement. Motion-to approve Tax Certificate. Motion-to approve Continuing Disclosure Certificate. Resolution-to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. 21. $6,190,000 General Obligation Refunding Bonds, Series 2009B. Resolution-to appoint Wells Fargo Bank, National Association of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar and Transfer Agent, approve the Paying Agent and Bond Registrar and Transfer Agent Agreement. Motion-to approve Tax Exemption Certificate. Motion-to approve Continuing Disclosure Certificate. Resolution-to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. 22. $1,565,000.00 General Obligation Bonds, Taxable Series 2009C. Resolution-to appoint Wells Fargo Bank, National Association of Des Moines, Iowa, to serve as Paying Agent, Bond Registrar and Transfer Agent, approve the Paying Agent and Bond Registrar and Transfer Agent Agreement. Motion-to approve Continuing Disclosure Certificate. Resolution-to authorize and provide for issuance of said bonds and levying a tax to pay said bonds. ' June 8, 2009 Page 7 NEW BUSINESS 23. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$699.67 for work performed by the Water Works at 126 Kingsley Avenue, together with recommendation of approval of Waterloo Water Works Board of Trustees. 24. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$2,843.40 for work performed by the Water Works at 422 Ricker Street, together with recommendation of approval of Waterloo Water Works Board of Trustees. 25. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$1,377.00 for work performed by the Water Works at 404 Wendell Court, together with recommendation of approval of Waterloo Water Works Board of Trustees. 26. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$2,300.00 for work performed by the Water Works at 524 Warren Drive, together with recommendation of approval of Waterloo Water Works Board of Trustees. 27. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$4,056.31 for work performed by the Water Works at 120 Independence Avenue, together with recommendation of Waterloo Water Works Board of Trustees. 28. Resolution-to approve communication from City Planner transmitting request to vacate a portion of excess right-of-way generally located at the intersection of East Ridgeway Avenue and LaPorte Road to be combined with property to the south for construction of a new fire station, north of 1818 LaPorte Road, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as June 22, 2009. 29. Resolution-to approve communication from Assistant City Engineer transmitting request to approve connection charge line costs for sanitary sewer construction for the properties along 800 block of Rainbow Drive. Set date of hearing as June 22, 2009. 30. 2009 Gates Park Pro Shop Reroofing Project. Motion-to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. Motion-receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Set date of hearing as July 6, 2009. June 8, 2009 `- �..- Page 8 31. New Fire Station #8 for the City of Waterloo, Iowa. Motion-to instruct Building Official/Maintenance Administrator to prepare plans, specifications, form of contract, etc. Motion-receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. Set date of hearing as June 29, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, June 8, 2009 4:10 p.m. -Building & Grounds Committee, Council Chambers 4:25 p.m. - Public Works Committee, Council Chambers 4:30 p.m. - Finance Committee, Council Chambers 4:45 p.m. - Ordinance Committee, Council Chambers 5:00 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Communication from Library Director transmitting resignation of Kristi Anhalt, Teen Service Librarian, effective June 5, 2009, together with recommendation of payment of$5,024.34 for unused vacation pay. CONTRACT PAYMENT SCHEDULE 1. Asphalt Overlay Program, Contract No. 754. Pay estimate No. 3 to Aspro, Inc. in the total amount due of$1,878.79. 2. F.Y. 2008 Street Reconstruction Project, Contract No. 736. Pay estimate No. 20 to Aspro, Inc. in the total amount due of$23,106.12. 3. F.Y. 2009 Street Reconstruction Program, Contract No. 756. Pay estimate No. 4 to Aspro, Inc. in the total amount due of$151,014.45. 4. F.Y. 2009 Sidewalk Repair Program -Zone 9 and Trail Repairs, Contract No. 752. Pay estimate No. 1 to B & B Builders in the total amount due of$6,534.27. June 8, 2009 Page 9 5. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713. Pay estimate No. 21 to Earth Tech/AECOM in the total amount due of$9,762.31. 6. Commercial Street Extension & River Road Relocation & Strom Water Pump Station, Contract No. 720. Pay estimate No. 15 to Cedar Valley Corp. in the total amount due of$154,072.90. 7. FY07 Riverview Recreational Trail, Contract No. 726. Pay estimate No. 6 to Earth Tech/AECOM in the total amount due of$12,101.81. 8. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No. 742. Pay estimate No. 12 to Peterson Contractors, Inc. in the total amount due of $72,106.47. 9. 09 Permanent Closure of Railroad Crossing Over Black Hawk Creek, Contract No. 74 7. Pay estimate No. 1 to Peterson Contractors, Inc. in the total amount due of $28,511.40. 10. Riverloop Exposition Plaza Signage, Contract No. 755. Pay estimate No. 1 to Nagle Signs in the total amount due of$37,479.78. 11. F.Y. 07 Riverview Recreational Trail, Contract No. 726. Pay estimate No. 3 to Stickfort Construction in the total amount due of$68,329.52. Council Work Session June 8, 2009 5:00 p .m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of changing the mowing/abatement process and enforcement. Adjourn. Nancy Eckert City Clerk ORDINANCE COMMITTEE June 8, 2008 4:45 —5:00 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tern All Council Members Approval of Agenda, as proposed. 1. Review of proposed changes to Chapter 3, Solid Waste Collection and Disposal, pertaining to exceptions to disposal services, definition of business establishment and securing accumulations. ADJOURNMENT Nancy Eckert City Clerk Council Work Session June 4, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk AGENDA OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, TO BE HELD IN THE FIRST FLOOR CONFERENCE ROOM IN THE CITY HALL, 4:30 P.M. TUESDAY, JUNE 2, 2009 ROLL CALL: Motion-to approve Agenda, as proposed or amended. Motion-to receive and file copies of Call. NEW BUSINESS 1. $7,435,000.00 General Obligation Bonds, Series 2009A. Motion-to receive and file proof of publication of Notice of Sale. Resolution-to direct sale of$7,435,000.00 General Obligation Bonds, Series 2009A. 2. $6,190,000.00 General Obligation Refunding Bonds, Series 2009B. Motion-to receive and file proof of publication of Notice of Sale. Resolution-to direct sale of$6,190,000.00 General Obligation Refunding Bonds, Series 2009B. 3. $1,565,000.00 General Obligation Bonds, Taxable Series 2009C. Motion-to receive and file proof of publication of Notice of Sale. Resolution-to direct sale of$1,565,000.00 General Obligation Bonds, Taxable Series 2009C. ADJOURNMENT Motion-to adjourn. Nancy Eckert City Clerk Bid Opening June 2, 2009 10:30- 11:00 a.m. City Clerk's Office 1. $7,435,000.00 General Obligation Bonds, Series 2009A. Receive and file sealed bids, BUT NOT OPENED. City Clerk declared time for filing sealed bids be closed and sealed bids be opened. City Clerk announced electronic bids received. Refer to Speer Financial, Inc. Adjourn to 4:30 p.m. Bid Opening June 2, 2009 11:00- 11:30 a.m. City Clerk's Office 1. $6,190,000.00 General Obligation Refunding Bonds, Series 2009B. Receive and file sealed bids, BUT NOT OPENED. City Clerk declared time for filing sealed bids be closed and sealed bids be opened. City Clerk announced electronic bids received. Refer to Speer Financial, Inc. Adjourn to 4:30 p.m. Bid Opening June 2, 2009 11:30— 12:00 Noon City Clerk's Office 1. $1,565,000.00 General Obligation Bonds, Taxable Series 2009C. Receive and file sealed bids, BUT NOT OPENED. City Clerk declared time for filing sealed bids be closed and sealed bids be opened. City Clerk announced electronic bids received. Refer to Speer Financial, Inc. Adjourn to 4:30 p.m. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JUNE 1, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality fobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Ron Welper, Ward 5 Council Member. Agenda, as proposed or amended. June 1, 2009 ." Page 2 Minutes of May 26, 2009, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file in the office of the City Clerk. 2. Communication from City Engineer transmitting request of Tom Laures for a waiver for a concrete driveway to be located at 232 Zelmar Drive, together with recommendation of approval. 3. Communication from City Clerk transmitting request of Gates Park Optimist Club for a variance to the Noise Ordinance on June 6, 2009 from 12:00 Noon to 2:00 p.m. in conjunction with annual picnic at the Gates Park Swimming Pool Shelter, including a band, together with recommendation of approval of Police Chief. b. Motion to approve the following: 1. Communication from Superintendent of Traffic Operations transmitting recommendation of appointment of Nicholas Dunn to the position of Signal Technician II, effective June 2, 2009. 2. Mark Rice, Superintendent of Central Garage, to attend Best Business Practices Seminar in Moline, Illinois on May 29, 2009, with costs not to exceed $125.00, including use of city vehicle. 3. Matt Knox, Firefighter, to attend Fire Arson Origin & Cause Investigation Class in Emmitsburg, Maryland on May 16-30, 2009, with costs not to exceed $232.20, including use of city vehicle. c. Beer/Liquor License Permit Application Class C The Last Level, 118 East 11 th Street (Renewal) (Expires 6/9/10) (Includes Sunday Sales) Club 700, 1955 Locke Avenue (Renewal) (Expires 6/30/10) (Includes Sunday Sales) d. Outdoor Service Area Application Club 700, 1955 Locke Avenue e. Fireworks Display Application Waterloo Jaycees Fireworks Festival from 6th Street Bridge on July 4, 2009 • June 1, 2009 Page 3 f Bonds. HEARINGS 2. 2nd Amendment to FY2009 Consolidated Plan One-Year Action Plan. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said amendment and authorize submission to U.S. Department of Housing and Urban Development. UNFINISHED BUSINESS 3. Sidewalk Inspection and Repair Program -Zone 9. Resolution-to authorize proposed repairs to sidewalks. 4. Traffic Signal Mast Arm Poles for Easton Avenue and Hammond Avenue, Traffic Safety Grant CS-TSF-8155(702) 85-07. Resolution-to approve communication from Superintendent of Traffic Operations transmitting recommendation of award of contract in the amount of$11,987.78 to Crescent Electric of Waterloo, Iowa. 5. Asbestos Removal for 723, 731 and 745 Vinton Street and 302-04 and 404 Fowler Street, Contract No. 134 AR-05-26-09-GO. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$9,495.00 to August Enterprises, L.L.C. 6. Carpet Replacement for Human Resources Office and Carpet and Tile Replacement for Second Floor of City Hall. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $33,140.00 to Floor Decor of Waterloo, Iowa. DOCUMENTS 7. Asbestos Removal for 723, 731 and 745 Vinton Street and 302-04 and 404 Fowler Street, Contract No. 134 AR-05-26-09-GO. Resolution-to approve communication from Contracts and Grants Coordinator transmitting contract in the amount of$9,495.00 with August Enterprises, L.L.C. 8. Resolution-to approve communication from Superintendent of Traffic Operations transmitting agreement with Iowa Department of Transportation for Traffic Safety Improvement Funding in the amount of$101,000.00, with no required city match, for improvements at Williston/18th and 218/Washington. June I, 2009 ' Page 4 9. Resolution-to approve communication from Planner II transmitting request of Marlyn Abbas for tax exemptions on improvements totaling $13,442.00 for property located at 130 Janney Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 10. Resolution-to approve communication from Planner II transmitting request of Justin Aten for tax exemptions on improvements totaling $110,000.00 for property located at 1540 Archer Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 11. Resolution-to approve communication from Community Development Director transmitting agreement with Iowa Department of Economic Development for Neighborhood Stabilization Program funds in the amount of$850,570.00 to be used to purchase and rehabilitate homes, abandoned or foreclosed upon, demolish blighted structures, redevelop demolished or vacant properties and for public service to counsel prospective purchasers of redeveloped properties. 12. Carpet Replacement for Human Resources Office and Carpet and Tile Replacement for Second Floor of City Hall. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance in the amount of$33,140.00 with Floor Decor of Waterloo, Iowa. 13. Traffic Signal Mast Arm Poles for Easton Avenue and Hammond Avenue, Traffic Safety Grant CS-TSF-8155(702)-85-07. Resolution-to approve communication from Superintendent of Traffic Operations transmitting contract in the amount of$11,987.78 with Crescent Electric of Waterloo, Iowa. 14. Resolution-to approve communication from Associate Engineer transmitting Notice of Discontinuation of a Storm Water Discharge General Permit 2 with Department of Natural Resources in conjunction with F.Y. 2007 Recreational Trail - Cedar Bend Park to Mullan Avenue, Contract No. 714. 15. Resolution-to approve communication from Community Planning & Development Director transmitting a Cooperative Agreement with Environmental Protection Agency for Brownfield Cleanup Grant in the amount of$200,000.00, with required $40,000.00 match,for the Waterloo Chamberlain Site Cleanup Project. RESOLUTIONS TO BE ADOPTED 16. Resolution-to approve an advance of funds for purchase of property at 1850 West Airline Highway for repayment from the Midport Urban Renewal Tax Increment Fund and direct the filing of certification under Iowa Code Section 403.19. June 1, 2009 Page 5 ORDINANCES TO BE ADOPTED 17. An ordinance establishing grades in the City of Waterloo for F.Y. 2008 E. 4th Street Reconstruction and Streetscape Improvements, Contract No. 742. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. NEW BUSINESS 18. Resolution-to approve communication from City Clerk transmitting new billing invoice for water, sewer and garbage services to be used jointly with the Waterloo Water Works. 19. Resolution-to approve communication from Planner II transmitting request to seek bids on sale of city-owned property generally located at 2554-2556 Edgemont Avenue. Set date of hearing and bid opening as June 15, 2009. 20. Rehabilitation of Ground Power Unit Project at Waterloo Regional Airport. Motion-to instruct Airport Director to prepare plans, specifications,form of contract, etc. Motion-receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Set date of hearing as June 15, 2009. 21. Commercial Street Parking Garage Repairs -Phase H. Motion-to instruct Building Official/Maintenance Administrator to prepare plans, specifications,form of contract, etc. Motion-receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. Set date of hearing as June 22, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk June 1, 2009 Page 6 MEETINGS Monday, June 1_, 2009 4:35 p.m. -Building & Grounds Committee, Council Chambers 4:40 p.m. -Public Safety Committee, Council Chambers 4:45 p.m. - Finance Committee, Council Chambers 5:00 p.m. - Council Work Session, Council Chambers Tuesday, June 2, 2009 4:30 p.m. -Bond Sale, First Floor Conference Room PUBLIC INFORMATION 1. Civil Service List for the position of Signal Technician II, as certified by the Civil Service Commission on May 22, 2009. 2. Communication from Police Chief transmitting appointment of Kenneth E. Shaaf to the position of Police Officer effective May 26, 2009. 3. Memorial Hall Commission minutes of May 20, 2009 on file in the office of the City Clerk. 4. Community Development Board minutes of April 21, 2009 on file in the office of the City Clerk. 5. Communication from Fire Chief transmitting retirement of John Frost, Fire Lieutenant, effective May 5, 2009, together with recommendation of payment of $19,029.10 for unused sick time and vacation pay. Council Work Session June 1, 2009 5:00 p .m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of new billing invoice for water, sewer and garbage services jointly with Waterloo Water Works—City Clerk and General Manager of Waterloo Water Works. Adjourn. Nancy Eckert City Clerk