HomeMy WebLinkAbout04.April Council Work Session
April 30, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, APRIL 27, 2009
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Bob Stringer, Human Resources Director.
Agenda, as proposed or amended.
April 27, 2009 Page 2
Minutes of April 20, 2009, Regular Session, as proposed.
Proclamation declaring April 26 - May 2, 2009 as Crime Victims'Rights Week.
Proclamation declaring April 28, 2009 as Equal Pay Day.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file
in the City Clerk's office.
2. Communication from Police Chief transmitting request of Waterloo Memorial Day
tr.l �/Tcm.".:r,J 1�n^. Pr,.-n-ao 71!1.--,,; '> /l(?Q c+,-,-.-i-; 77 r,'- 7 r1.71�
a.m. on S'I` & Commercial Streets to Park Avenue, right to i iuiberry street, ngtit to
5th Street and right to Commercial Street.
b. Motion to approve the following:
1. Mike Moore, Fire Captain, to attend Safety Officer Training Course in Des Moines,
Iowa on May 7-8, 2009, with costs not to exceed $230.00, including use of city
vehicle.
2. Brady Walter, Police Officer; David Bovy, Police Officer, to attend Motorcycle
Officer Training in Moline, Illinois on April 20-21, 2009, with costs not to exceed
$295.00, including use of city vehicle.
c. Cigarette/Tobacco Permit Application
Kwik Stop, 1104 Washington Street
d. Beer License Permit Application
Class C
Kwik Stop, 1104 Washington Street (Renewal) (Expires 4/30/10) (Includes Sunday
Sales)
El Mercadito, 520 LaPorte Road (Renewal) (Expires 5/21/10) (Includes Sunday
Sales)
e. Beer License Permit Application
Class B
Lost Island Waterpark, 2225 E. Shaulis Road (New) (5/1/09 - 11/1/09) (Includes
Sunday Sales)
Main Street Waterloo, Lincoln Park (New) (5/22/09 - 11/22/09)
April 27, 2009 Page 3
f Liquor License Permit Application
Class C
Smitty's Bar, 709 Jefferson Street (Renewal) (Expires 5/26/10) (Includes Sunday
Sales)
Flirt's Gentlemen's Club, 319 Jefferson Street (Renewal) (Expires 4/30/10) (Includes
Sunday Sales)
Golden China Restaurant, 2046 E. Ridgeway Avenue (Renewal) (Expires 5/4/10)
(Includes Sunday Sales)
g. Outdoor Service Area Application
Lost Island Waterpark, 2225 E. Shaulis Road
Main Street Waterloo, Lincoln Park
h. Fireworks Display Application
American Cancer Society, Hawkeye Community College Campus on June 19, 2009
i. Vehicle for Hire Business License Application
Kip's Yellow Cab, Inc., 110 West 14th Street
The Loop
j. Theater License Application
Fantasy Island Amusement, 1850 W. Airline Hwy
Mini Cinema 16, 315 E. 4th Street
Adult Emporium, 1507 LaPorte Road
k. Pool/Billiard License Application
Grand Café Bar, 1400 Black Hawk Street
Club 700, 1955 Locke Avenue
Blue River, 315 W. 4th Street
Edo's Sports Bar, 110 E. 11 th Street
Upstairs After Hours, 7081/2 Jefferson Street
Karma Bar, 309 W. 4th Street
Pharroh's, 1607 Sycamore Street
Park Road Inn, 306 Park Road
Casey's Pub and Eatery, 1125 W. Donald Street
Casey's 218 Pub, 4010-4018 University Avenue
Jet Lounge, 451-453 W. Parker Street
Amvets Home Inc., 32 Lafayette Road
Babes Tap, 210 Division Street
Cadillac Lanes, 650 LaPorte Road
Kings and Queens Tap, 304-306 W. 4th Street
Knights of Pythias, 244 Ash Street
The Locker Room Lounge, 1918 Hawthorne Avenue
The Winning Edge, 341 Fletcher Avenue
Packers Inn, 201 Rath Street
Half Pint Saloon, 1831 Independence Avenue
•
April 27, 2009 Page 4
Club 2000, 2000 Hawthorne Avenue
Club 726, 726 Logan Avenue
Joan's 9'er, 929 W. 5th Street
Triple D, 921 Broadway Street
Spicoli's Grill, 3555 University Avenue
A.J.'s Eatery & Spirits, 1415 E. San Marnan Drive
The Supervisors Club, 3265 Dewitt Road
BJ's Bar and Billiards, 110 Ida Street
Embassy Lounge, 225 E. 5th Street
Vic's Lounge, 1106 LaPorte Road
Barney's 501 W. 5th Street
Beck's Pub and Grille, 3295 University Avenue
Smitty's Bar, 709 Jefferson Street
Jefferson Street Tap, 708 Jefferson Street
Times Sport Bar and Grille, 226 W. 5th Street
Narey's 19th Hole, 2073 Logan Avenue
:Q -J1n ,PT?
tecker 'napman t'ost 138 of the Americ, 6i 9 Franklin ,trees
Sabid LLC, 1108 Jefferson Street
Trucker Bar, 1915 Bourland Avenue
Veterans of Foreign Wars Post 1623, 1406 Commercial Street
•
Fraternal Order of Eagles #764, 202 E. 1st Street
Caffe Bar Piramida, 712 Jefferson Street
J's R & B Lounge, 501 Independence Avenue
Diamond Bar, 313 W. 5th Street
Mexikelly's, 209 Jefferson Street
1. Bonds.
BID OPENING
2. Asbestos Removal for 181 E. 10th Street, 116-118 E. 8th Street, 1218 Sycamore
Street, 218-220 and 222-224 W. 2nd Street, Contract No. 133-AR-04-13-09-GO.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Contracts and Grants Coordinator for review.
HEARINGS AND BIDS
3. Center For the Arts Roof Replacement.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review.
• April 27, 2009 Page 5
4. Rehabilitation of Runway 18-36 at Waterloo Regional Airport.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive,file and instruct City Clerk to open and read bids and refer to
Airport Director for review.
HEARINGS
5. F.Y. 2009 Economic Stimulus Overlay, Contract No. 758
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form, of contract, etc.
Resolution - to order construction.
(State bid opening on 4/28/09)
6. Sale and conveyance of 923 Oneida Street for$117,000.00—Crystal Kennedy.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize said sale and conveyance.
UNFINISHED BUSINESS
7. 2008 Dog Park Fencing Project, Portion B.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$15,000.00 to Iowa Fence
Masters, Inc. of Waterloo, Iowa.
DOCUMENTS
8. 2009 Right-of-Way Mowing.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance with Robert C. Hauptly
Construction, Co. of Waterloo, Iowa.
9. Resolution-to approve communication from Leisure Services Director transmitting
Young Arena Lease Renewal Agreement with Black Hawks Hockey, Inc.
10. Resolution-to approve communication from Community Development Director
transmitting application with the Iowa Department of Economic Development for
CDBG Single-Family New Construction Unit Production Grant in the amount of
$1,627,000.00.
April 27, 2009 - ` Page 6
11. Resolution-to approve communication from Police Chief transmitting agreement with
Silver Eagle Harley-Davidson/Buell for lease of two police motorcycles at a cost of
$125.00 per month per motorcycle.
12. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Prairie
Construction Co., Inc. of Waterloo, Iowa at a total cost of$730,639.69 in
conjunction with F.Y. 2008 Public Market Building, Contract No. 738.
13. F.Y. 2008 Public Market Building, Contract No. 738.
Motion-to approve communication from Associate City Engineer transmitting
Change Order No. 7 for a net increase in the amount of$36,565.69 for work
performed by Prairie Construction Co., Inc. of Waterloo, Iowa.
14. F.Y. 2009 Big Rock Road Bridges Replacement with Box Culverts, Contract
No. 739.
.,,..r,:i. «'.___. _,•-- - .,
Contracts, Bonas and Certificates of Insurance in the amount of p254,757.04 with
Helmkamp Construction of Iowa of Ankeny, Iowa.
15. Resolution-to approve communication from Assistant City Engineer transmitting
Professional Services Agreement with AECOM of Waterloo, Iowa at a cost of
$32,500.00, in conjunction with F.Y. 2009 Big Rock Road Bridges Replacement
with Box Culverts, Contract No. 739.
16. Resolution-to approve communication from Community Planning & Development
Director transmitting Professional Services Agreement with Greater Cedar Valley
Alliance at a cost of$85,000.00 for FY2009 and FY2010 to provide economic
development.
17. Resolution-to approve communication from Community Planning & Development
Director transmitting acquisition contract with Waterloo Industrial Development
Association to acquire 6.881 acres of property located on W. Airline Highway at a
cost of$13,762.00, plus closing costs estimated at no more than $800.00, in
conjunction with development of a new business site.
RESOLUTIONS TO BE ADOPTED
18. Resolution-to accept and approve acquisition of property generally located at 2554-
2556 Edgemont Avenue, as granted by court order pursuant to Section 657A.10A
of the Iowa Code.
19. Resolution-to accept and approve acquisition of property generally located at 416-
418 E. Mullan Avenue, as granted by court order pursuant to Section 657A.10A of
the Iowa Code.
April 27, 2009 Page 7
NEW BUSINESS
20. Waterloo Regional Airport Ground Power Unit (GPU).
Motion-to instruct Airport Director to prepare plans, specifications, form of contract,
etc.
Motion-receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as May 18, 2009.
21. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$492.30 for work performed by
the Water Works at 1323 Lafayette Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
22. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$305.85 for work performed by
the Water Works at 307 Locust Street, together with recommendation of approval of
Waterloo Water Works Board of Trustees.
23. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$744.87 for work performed by
the Water Works at 4027 Midway Drive, together with recommendation of approval
of Waterloo Water Works Board of Trustees.
24. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$898.96 for work performed by
the Water Works at 1571 Wakonda Drive, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
25. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,856.23 for work performed
by the Water Works at 422 Ankeny Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
26. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,405.20 for work performed
by the Water Works at 426 W. Donald Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
April 27, 2009 Page 8
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, April 27, 2009
4:35 p.m. -Building and Grounds Committee, Council Chambers
4:40 p.m. -Public Safety Committee, Council Chambers
4:45 p.m. -Finance Committee, Council Chambers
5:00 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Civil Service Commission minutes of April 1, 2009 on file in the City Clerk's office.
L.
Clerk's office.
3. Waterloo Regional Airport Board minutes of February 18, 2009 on file in the City
Clerk's office.
4. Waterloo Water Works Board of Trustees minutes of April 15, 2009 on file in the
City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2008 Street Reconstruction, Contract No. 736
Pay estimate No. 17 to Aspro, Inc. and Subsidiaries in the total amount due of
$43,467.69.
2. F.Y. 2008 Street Reconstruction, Contract No. 756.
Pay estimate No. 1 to Aspro, Inc. and Subsidiaries in the total amount due of
$39,972.77.
3. Commercial Street Extension & River Road Relocation & Storm Water Pump Station,
Contract No. 720.
Pay estimate No. 14 to Cedar Valley Corp. in the total amount due of$106,516.37.
4. Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 27 to Cunningham Construction in the total amount due of
$43,117.67.
5. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Pla7a and Amphitheatre.
Pay estimate No. 42 to Earth Tech in the total amount due of$22,250.62.
Al...,
April 27, 2009 Page 9
6. F.Y. 2007 Riverview Recreational Trail, Contract No. 726.
Pay estimate No. 1 to Earth Tech -AECOM in the total amount due of$807.50.
7. Refund on Exception to Burning Yard Waste.
Pay estimate No. 1 to Iowa Northern Railway Company in the total amount due of
$50.00.
8. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 36 to Peterson Contractors, Inc. in the total amount due of
$143,971.78.
9. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract
No. 742.
Pay estimate No. 9 to Peterson Contractors, Inc. in the total amount due of
$44,723.82.
10. Demolition of 93 and 97 Vinton Street .
Pay estimate No. 3 to D.W. Zinser Company, Inc. in the total amount due of
$40,736.62.
Council Work Session
April 27, 2009
5:00 p.m.
Council Chambers
Approval of Agenda, as proposed or amended.
1. Discussion of Professional Services Agreement with Greater Cedar Valley
Alliance at a cost of $85,000.00 for FY2009 and FY2010 to provide economic
development.
Adjourn.
Nancy Eckert
City Clerk
AGENDA OF THE SPECIAL SESSION OF THE
CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, TO BE HELD IN THE COUNCIL
CHAMBERS IN THE CITY HALL, 8:15 A.M.
THURSDAY, APRIL 23, 2009
ROLL CALL:
Motion-to approve Agenda, as proposed or amended.
Motion-to receive and file copies of Calls.
DOCUMENTS
1. Resolution-to approve Public Expo Management Agreement with Waterloo Expo
Services Corp. (WESCO) for management of Expo and events to be conducted at the
Expo.
ADJOURNMENT
Motion-to adjourn.
Nancy Eckert
City Clerk
_i
Council Work Session
April 23, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, APRIL 20, 2009
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one (1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Michelle Weidner, Chief Financial Officer.
Agenda, as proposed or amended.
April 20, 2009 Page 2
Minutes of, April 13, 2009, Regular Session, as proposed.
Proclamation declaring April 19-25, 2009 as Medical Laboratory Professionals' Week.
Proclamation declaring April 19-25, 2009 as Arbor Week.
Proclamation declaring April 20-26, 2009 as National Fair Housing Month.
Swearing-in of Police Officer Justin Davidson Brandt.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file
in the office of the City Clerk.
2. Communication from City Clerk transmitting request of McKinstry Elementary
School for an exception to the burning ordinance to burn prairie grass located in
the southeast corner of the athletic field on April 13-30, 2009, with
recommendation of approval of Fire Chief
3. Communication from City Clerk transmitting request from the Crime Victims'
Rights Committee for a variance to the Noise Ordinance on May 2, 2009 from
2:00 p.m. to 4:00 p.m. in conjunction with Crime Victims'Rights Week event to be
held in Lincoln Park, including use of PA system and a band.
4. Communication from City Clerk transmitting request from the Neighbors for Life
Neighborhood Association for a variance to the Noise Ordinance on May 30, 2009
from 12:00 p.m. to 4:00 p.m. in conjunction with Lafayette Park Anniversary
Celebration Picnic to be held in Lafayette Park, including use of PA system.
b. Motion to approve the following:
1. Greg Fangman, Police Sergeant; Al Bovy and Gus Farmer, Police Officers; to
attend 2009 USPCA Region 21 Detector Certification Trials in Waterloo, Iowa on
April 26-29, 2009, with costs not to exceed $450.00, including use of city vehicle.
2. Justin Brandt, Police Officer, to attend ILEA 229th Basic Training Police Academy
in Johnston, Iowa on April 26-July 31, 2009, with costs not to exceed $5,200.00,
including use of city vehicle.
April 20, 2009 Page 3
3. Communication from Human Rights Director transmitting transfer of Shelly
Kruger, Administrative Secretary, to the Waterloo Commission on Human Rights
Department.
c. Beer License Permit Application
Class B
Godfather's Pizza, 3811 University Avenue (Renewal) (Expires 4/30/10) (Includes
Sunday Sales)
d. Liquor License Permit Application
Class E
CVS Pharmacy, 2068 Logan Avenue (Renewal) (Expires 5/31/10) (Includes Sunday
Sales)
CVS Pharmacy, 2060 Crossroads (Renewal) (Expires 5/31/10) (Includes Sunday
Sales)
e. Wine License Permit Application
Class B
CVS Pharmacy, 2068 Logan Avenue (Renewal) (Expires 5/31/10) (Includes Sunday
Sales)
CVS Pharmacy, 2060 Crossroads (Renewal) (Expires 5/31/10) (Includes Sunday
Sales)
f. Beer License Permit Application
Class C
CVS Pharmacy, 2068 Logan Avenue (Renewal) (Expires 5/31/10) (Includes Sunday
Sales)
CVS Pharmacy, 2060 Crossroads (Renewal) (Expires 5/31/10) (Includes Sunday
Sales)
g. Beer/Liquor License Permit Application
Class C
Barbados, 229 E. 4th Street (New) (Expires 4/13/10) (Includes Sunday Sales)
h. Bonds.
BID OPENING
2. Asbestos Removal for 181 E. 10th Street, 116-118 E. 8th Street, 1218 Sycamore
Street, 218-220 and 222-224 W. 2nd Street, Contract No. 133 AR 04 13 09 GO.
AMEND — Motion-to change the date of bid opening to April 27, 2009.
April 20, 2009 ' Page 4
UNFINISHED BUSINESS
3. 2009 Right-of-Way Mowing.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$39.74 per acre for Option
A; $39.74 per acre for Option B; $24.74 per acre for Option C; $34.74 per hour for
Option D and $54.74 per acre for Option E to Robert C. Hauptly Construction Co. of
Waterloo, Iowa.
4. F.Y. 2009 Big Rock Road Bridges Replacement With Box Culverts, Contract No.
739.
Resolution-to approve communication from Assistant City Engineer transmitting
recommendation of award of contract in the amount of$254,757.04 to Helmkamp
Construction of Iowa of Ankeny, Iowa.
DOCUMENTS
5. Resolution-to approve communication from Leisure Services Facilities Manager
transmitting Completion of Project for work performed by LNS Builders, Inc. of
Waterloo, Iowa at a cost of$15,850.00 in conjunction with 2008 Waterloo Softball
Association Restroom Block Work Project, Portion H.
6. Resolution-to approve Public Expo Management Agreement with Waterloo Expo
Services Corp. (WESCO)for management of Expo and events to be conducted at
the Expo.
7. Resolution-to approve communication from Community Planning & Development
Director transmitting amendment to Development Agreement with Logan Plaza, LLP
for $2 million renovation of the existing Logan Pla7a retail center to change the start
date to May 1, 2010 and the completion date to May 1, 2011.
8. Resolution-to approve communication from Assistant City Engineer transmitting
Notice of Intent for NPDES Coverage Under General Permit with the Iowa
Department of Natural Resources in conjunction with F.Y. 2009 Big Rock Road
Bridges Replacement with Box Culverts, Contract No. 739.
RESOLUTIONS TO BE ADOPTED
9. Resolution-to set date of hearing as April 27, 2009 on sale and conveyance for
$117,000.00 property generally located at 923 Oneida Street to Crystal Marie
Kennedy .
•
April 20, 2009 Page 5
ORDINANCES TO BE ADOPTED
DELETE 10. An ordinance amending the 2007 Waterloo Code of Ordinances by repealing
Section 3-2-6, Conditions of License or Permit, of Chapter 2, Liquor Control, of Title
3, Business and License Regulations; and enacting in lieu thereof a new Section 3-
2-6, Conditions of License or Permit, of Chapter 2, Liquor Control, of Title 3,
Business and License Regulations (prohibiting liquor or beer establishments
within 500 feet of educational institution, preschool or daycare, place of
worship or any other premise having a liquor or beer permit after May 1,
2009.)
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
11. An ordinance amending the 2007 Waterloo Code of Ordinances by repealing
Section 5-1B-1, Definitions; Section 5-1B-2, Keeping of Dangerous Animal
Prohibited; and Subsection A, Report Required: Information, of Section 5-1B-3,
Regulations On Keeping, of Chapter 1, Animal Control, of Article B, Dangerous
Animal and Dogs, of Title 5, Police Regulations; and enacting in lieu thereof new
Section 5-1B-1, Definitions; Section 5-1B-2, Keeping of Dangerous Animal
Prohibited; and Subsection A, Report Required: Information, of Section 5-1B-3,
Regulations On Keeping, of Chapter 1, Animal Control, of Article B, Dangerous
Animal and Dogs, of Title 5, Police Regulations (allowing certain constricting
snakes less than six feet and making exception for religious purposes and
museums.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times.
NEW BUSINESS
12. Resolution-to approve communication from Superintendent of Streets transmitting
request to seek bids for various asphalt emulsions/bituminous products for the
upcoming oiling, seal coating, chip sealing, fog sealing and crack sealing programs.
13. F.Y. 2009 Economic Stimulus Overlai, Contract No. 758.
Motion-to instruct City Engineer to prepare plans, specifications, form of contract,
etc.
Motion-receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. Set date of hearing as April 27, 2009.
April 20, 2009 Page 6
14. Parking Access and Revenue Management System (PARMS).
Motion-to instruct Superintendent of Traffic Operations to prepare plans,
specifications, form of contract, etc.
Motion-receive and file plans, specifications, form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as May 11, 2009.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, April 20, 2009
4:50 p.m. -Human Resources Committee, Council Chambers
4:55 p.m. - Public Works Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Communication from Police Chief transmitting appointment of Justin Davidson
Brandt to the position of Police Officer, effective April 20, 2009.
2. Waterloo Leisure Services Commission minutes of March 10, 2009 on file in the
office of the City Clerk.
3. Planning, Programming & Zoning Commission minutes of February 3, 2009 on file
in the office of the City Clerk.
4. Waterloo Public Library minutes of March 9, 2009 on file in the office of the City
Clerk.
CONTRACT PAYMENT SCHEDULE
1. Commercial Street Extension & River Road Relocation & Storm Water Pump Station,
Contract No. 720.
Pay estimate No. 12 to Cedar Valley Corp. in the total amount due of$170,425.25.
2. F.Y. 2007 Riverloop Expo Plaza, Contract No. 721.
Pay estimate No. 14 to Craig Ritland Landscape Architect in the total amount due of
$19,043.14.
April 20, 2009 Page 7
3. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69)-3H-07.
Pay estimate No. 35 to Earth Tech in the total amount due of$41,876.46.
Council Work Session
April 16, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, APRIL 13, 2009
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Jim Walsh, City Attorney.
Agenda, as proposed or amended.
April 13, 2009 ..r Page 2
Minutes of April 6, 2009, Regular Session, as proposed.
Proclamation declaring April 12-18, 2009 as National Community Development Week.
Proclamation declaring April 19- 26, 2009 as Days of Remembrance in memory of
victims of the Holocaust and to honor survivors, rescuers and liberators.
I. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file
in the office of the City Clerk.
2. Communication from City Clerk transmitting request of Spicoli's Grill, 3555
University Avenue, for a variance to the Noise Ordinance on May 22, 23 and 24,
2009 in conjunction with a band playing in their beer garden, together with
recommendation of Police Chief to approve from 4:00 p.m. to 8:00 p.m. on May
22, and from 4:00 p.m. to 11:00 p.m. on May 23 and May 24, 2009.
3. Communication from City Clerk transmitting request of Cedar Valley Soccer
Association for an exception to the burning ordinance to burn prairie grass
located along Ridgeway Avenue between DeWitt Road and Black Hawk Creek on
April 13-30, 2009, together with recommendation of approval of Fire Chief
4. Communication from Police Chief transmitting request of Screaming Eagle
American Bar and Grill to close a portion of Lafayette Street between 4th & 5th
Streets on Thursday nights from 5:30 p.m. - 10:00 p.m. starting May 7, 2009 and
ending October 1, 2009.
b. Motion-to approve the following:
1. Kent Shankle, Curator; and Heather Robinson, Temporary Assistant; to travel to
Milwaukee, Wisconsin; Nashville, Tennessee; Washington, DC; and New York,
New York; on April 10-20, 2009, to collect/transport artwork, with costs not to
exceed $2,600.00, including use of city vehicle.
2. Tim Pillack and John Beckman, Police Captains, to attend FBI National Academy
Associates Training Conference in Davenport, Iowa on April 22-24, 2009, with
costs not to exceed $466.00, including use of city vehicle.
April 13, 2009 Page 3
3. Chris Western, Planner II, to attend Region 7 Brownfields Regional Forum in
Kansas City, Kansas on May 4-7, 2009, with costs not to exceed $665.00,
including use of city vehicle.
c. Beer/Liquor License Permit Application
Class C
Half Pint Saloon, 1831 Independence Avenue (Renewal) (Expires 4/18/10) (Includes
Sunday Sales)
Hickory House, 315 Park Road (Renewal) (Expires 5/23/10)
Jet Lounge, 451-453 W. Parker Street (Renewal) (Expires 4/14/10) (Includes
Sunday Sales)
d. Liquor License Permit Application
Class A
Amvets Home Inc., 32 Lafayette (Renewal) (Expires 5/13/10) (Includes Sunday
Sales)
The Sunnyside Country Club, 1600 Olympic Drive (Renewal) (Expires 4/13/10)
(Includes Sunday Sales)
e. Outdoor Service Area Application
Half Pint Saloon, 1831 Independence Avenue
Amvets Home Inc., 32 Lafayette
Jet Lounge, 451-453 W. Parker Street
The Sunnyside Country Club, 1600 Olympic Drive
f Fireworks Display Application
VGM Group, Inc., 1111 W. San Marnan Drive on June 8, 2009
g. Bonds.
h. Motion to deny the following upon recommendation of Police Chief.-
Beer/Liquor License Permit Application
Class C
Pharroh's, 1607 Sycamore Street (Renewal) (Expires 11/13/09) (Includes Sunday
Sales)
UNFIIVISHED BUSINESS
2. F.Y. 2009 Sidewalk Repair Program -Zone 9 and Trail Repairs, Contract No. 752.
Resolution-to approve communication from Assistant City Engineer transmitting
recommendation of award of contract in the amount of$45,747.60 to B&B Builders
and Supply of Waterloo, Iowa.
April 13, 2009 Page 4
3. Resolution-to override mayoral veto of Resolution No. 2009-279 and to repass a
resolution to approve application with the Office of Community Oriented Policing
Services (COPS)for COPS Hiring Recovery Program funding for entry-level salaries
and benefits for three years for five newly hired full-time sworn officer positions,
with no required local match for three years.
4. Resolution-to approve application with the Office of Community Oriented Policing
Services (COPS)for COPS Hiring Recovery Program funding for entry-level salaries
and benefits for three years for any number of additional full-time sworn officers
other than five in number.
DOCUMENTS
5. F.Y. 2009 Sidewalk Repair Program -Zone 9 and Trail Repairs, Contract No. 752.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$45,747.60 with
B&B Builders and Supply of Waterloo, Iowa.
6. Resolution-to approve communication from Associate Engineer transmitting Notice
of Discontinuation of Storm Water Discharge Covered Under NPDES General Permit
2 with Iowa Department of Natural Resources in conjunction with F.Y. 2007
Midport Boulevard Extension, Contract No. 717.
7. Resolution-to approve communication from City Planner transmitting lease
agreement with Wendell Lupkes to pay $100.00 to bale approximately 19 acres of
land generally located to the north of West Shaulis Road between Southland
Addition and Prescotts Creek.
8. Resolution-to approve communication from Leisure Services Director transmitting
Professional Services Agreement with AECOM of Waterloo, Iowa at a cost not to
exceed $10,500.00 for design services and master plan updates for the Riverview
Recreation Area OHV Park Expansion Project.
9. Resolution-to approve communication from Community Development Director
transmitting application with Iowa Department of Economic Development for
additional Community Development Block Grant Disaster Assistance funds in the
amount of$1,047,583.00 to assist with housing repairs, home buyer assistance
and interim mortgage assistance.
10. Resolution-to approve communication from Director of Cultural &Arts Commission
transmitting application with Iowa Arts Council for grant in the amount of
$10,000.00 and Community Foundation of Northeast Iowa for grant in the amount
of$10,000.00 to assist with funding of Art and Environment: Where People
Gather Project.
April 13, 2009 Page 5
11. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with Howard R. Green Company for removal and
remediation of four underground storage tanks located at the former NAPA site on
the Expo Grounds.
12. Resolution-to approve communication from Community Planning & Development
Director transmitting Memorandum of Understanding with Iowa Northland Regional
Council of Governments at a cost not to exceed $2,000.00 to write a Revitalize
Iowa's Sound Economy (RISE) grant application for funding of a new road portion
to the south side of Airline Highway west approximately 600 feet to the south.
13. Resolution-to approve communication from Community Planning & Development
Director transmitting application for Revitalize Iowa's Sound Economy grant in the
amount of$450,000.00, with required 20 percent match,for funding of a new road
portion to the south side of Airline Highway just west of Advanced Systems as part
of expansion of a current industrial company.
RESOLUTIONS TO BE ADOPTED
14. Resolution-to designate National Community Development Week to commemorate
the Community Development Block Grant Program in the City of Waterloo, Iowa.
15. Resolution-to establish the amount of just compensation amount of$2,150.00 for a
portion of property generally located at 19 Lafayette Street to be acquired as part
of the Utica Street right-of-way and authorize the use of condemnation procedures
for acquisition of said property to allow continued existence of Utica Street.
16. Resolution-to accept and approve acquisition of property generally located at 731
Vinton Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
17. Resolution-to accept and approve acquisition of property generally located at 745
Vinton Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
18. Resolution-to accept and approve acquisition of property generally located at 1017
Mobile Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
19. Resolution-to accept and approve acquisition of property generally located at 251
Jackson Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
20. Resolution-to accept and approve acquisition of property generally located at 231
Jackson Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
April 13, 2009 Page 6
21. Resolution-to accept and approve acquisition of property generally located at 239
Jackson Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
22. Resolution-to accept and approve acquisition of property generally located at 728
Vinton Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
23. Resolution-to accept and approve acquisition of property generally located at 1331
Mulberry Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
24. Resolution-to accept and approve acquisition of property generally located at 302-
304 Fowler Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
25. Resolution-to accept and approve acquisition of property generally located at 404
Fowler Street, as granted by court order pursuant to Section 657A of the Iowa
Code.
NEW BUSINESS
26. Resolution-to approve communication from Superintendent of Streets transmitting
request for authorization to be included in the Iowa Department of Transportation's
bids for rock salt for the Snow and Ice Control Program for Fiscal Year 2010.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, April 13, 2009
4:25 p.m. - Public Works Committee, Council Chambers
4:30 p.m. - Finance Committee, Council Chambers
4:45 p.m. - Ordinance Committee, Council Chambers
5:00 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Black Hawk County 911 Service Board minutes of March 4, 2009 on file in the
office of the City Clerk.
April 13, 2009
Page 7
2. Black Hawk County Criminal Justice Information System Board of Directors
minutes of March 4, 2009 on file in the office of the City Clerk.
3. Consolidated Public Safety Communications Center Board minutes of February 4,
2009 and March 4, 2009 on file in the office of the City Clerk.
CONTRACT PAYMENT SCHEDULE
1. Commercial Street Extension & River Road Relocation & Storm Water Pump Station,
Contract No. 720.
Pay estimate No. 13 to Cedar Valley Corp. in the total amount due of$162,558.78.
2. West Commercial Street Stormwater Pumps, Contract No. 750.
Pay estimate No. 1 to Electric Pump in the total amount due of$624,390.25.
3. Streetscape Improvements East 4th Street, Contract No. 742.
Pay estimate No. 11 to Craig Ritland Landscape Architects in the total amount due
of$85.00.
4. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 40 to Peterson Contractors, Inc. in the total amount due of
$14,375.78.
5. General Obligation Bond Demolition Project, Contract No. 162-D-GO-01-20-09.
Pay estimate No. 1 to Stickfort Construction Corporation in the total amount due of
$9,531.00.
Council Work Session
April 13, 2009
5:00 p .m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of a salvage barn which would salvage materials from old homes either
destroyed or slated for demolition.
Adjourn.
Nancy Eckert
City Clerk
ORDINANCE COMMITTEE
April 13, 2008
4:45 — 5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Mayor Pro Tem
All Council Members
Approval of Agenda, as proposed.
1. Review of proposed changes to liquor control ordinance as it pertains to conditions of
license or permit.
2. Review of proposed changes to dangerous animals and dogs ordinance as it pertains to
definitions.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
April 9, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, APRIL 6, 2009
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address arm item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Carolyn Cole, Ward 2 Council Member
Agenda, as proposed or amended.
April 6, 2009 Page 2
Minutes of March 23, 2009, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP642, a copy of which is on file
in the office of the City Clerk.
2. Communication from Police Chief transmitting request of the Easter Seals Camp
Sunnyside to hold Pony Express Ride within Black Hawk County on April 10,
2009 beginning at approximately 3:00 p.m. with riders leaving Evansdale along
Lafayette Road from the city limits of Evansdale to 6th Street near the Black
Hawk County Courthouse then right one block to Mulberry Street to the front
entrance of City Hall.
3. Communication from City Clerk transmitting request of Park Manager of George
Wyth State Park for an exception to burning ordinance to burn approximately 10
acres of prairie grass located between Wyth Lake and the main park road during
the time period of April —May 2009, together with recommendation of approval of
Fire Chief
4. Communication from City Clerk transmitting application from the Christian
Motorcyclist Association requesting a variance to the Noise Ordinance on June 6,
2009 from 11:00 a.m. to 5:00 p.m. in conjunction with Hallelujah In The Park
event to be held at Lincoln Park, together with recommendation of approval of
Police Chief
5. Communication from City Clerk transmitting application from Grace Reformed
Church, 520 Maxwell Street, for a variance to the Noise Ordinance on June 14
and August 9, 2009 from 8:00 a.m. to 1:00 p.m. in conjunction with Sunday in
the Park event to be held at Galloway Park, together with recommendation of
approval of Police Chief
6. Communication from City Clerk transmitting application from Cedar Valley Tax
Day Coalition requesting a variance to the Noise Ordinance on April 15, 2009
from 6:00 p.m. to 7:30 p.m. in conjunction with Cedar Valley Tax Day Tea Party
to be held in the parking lot on the corner of E. 5th Street and Water Street.
7. Communication from City Clerk transmitting application from Spicoli's Grill, 3555
University Avenue, requesting a variance to the Noise Ordinance on May 22, 23
and 24, 2009 from 4:00 p.m. to 11:00 p.m. in conjunction with band playing in
their beer garden.
April 6, 2009 Page 3
b. Motion to approve the following:
1. Communication from Superintendent of Waste Management Services transmitting
recommendation of appointment of Joe Jones Jr. to the position of Sewer
Maintenance Worker, effective April 7, 2009, subject to passing physical exam.
2. Communication from Community Planning and Development Director transmitting
recommendation of appointment of Bill Dixon to the position of Rehabilitation
Specialist, effective April 20, 2009.
3. Communication from Mayor Hurley transmitting recommendation of
reappointment of the following to the Historic Preservation Commission: Lana
Morgan, with term expiration date of April 7, 2011; Ann Olsson, Edward Ottesen,
Patrick Berry and Brandon Brockway, with term expiration date of April 7, 2012.
4. Rudy Jones, Community Development Director, to attend Iowa NAHRO Annual
Conference in Des Moines, Iowa on April 22-24, 2009, with costs not to exceed
$585.00, including use of city vehicle.
5. John Beckman, Police Captain; Bradley Walter, David Bovy and Tom Sullivan,
Police Officers; to attend Governor's Highway Traffic Safety Conference in Des
Moines, Iowa, on April 14-16, 2009, with costs not to exceed $434.00, including
use of city vehicle.
6. Brian Hoelscher, Police Officer, to attend Iowa DPS Criminal Intelligence Course in
Johnston, Iowa on April 20-May 1, 2009, with costs not to exceed $1,303.00,
including use of city vehicle.
7. Brian Hoelscher, Police Officer, to attend Firearms Instructor Recert School on
June 10, 2009, with costs not to exceed $225.50, including use of city vehicle.
8. Numerous Public Safety Officers to attend LEIN Criminal Intelligence Course in
Des Moines, Iowa on April 20-May 1, 2009, with costs not to exceed $6,100.00.
9. Numerous Public Safety Officers to attend LEIN Criminal Intelligence Course in
Des Moines, Iowa on April 6-17, 2009, with costs not to exceed $2,400.00.
c. Liquor License Permit Application
Class B Hotel/Motel
The Isle Casino Hotel Waterloo, 777 Isle of Capri Boulevard (Renewal) (Expires
4/30/10) (Includes Sunday Sales)
April 6, 2009 '.. `- Page 4
d. Beer License Permit Application
Class B
Waterloo Softball Association, Corner of Burton & Josephine (New) (6 months -
4/18/09 - 10/18/09) (Includes Sunday Sales)
Skip's Pro Shop, 820 East Donald Street (New) (Expires 4/7/10) (Includes Sunday
Sales)
e. Beer License Permit Application
Class C
Kwik Stop, 4335 Texas Street (Renewal) (Expires 4/30/10) (Includes Sunday Sales)
f. Beer/Liquor License Permit Application
Class C
Mustang Bar, 1927 Jefferson Street (New) (Expires 7/21/09) (Includes Sunday
Sales)
A.J.'s Eatery & Spirits, 1415 E. San Marnan Drive (Renewal) (Expires 4/21/10)
(Includes Sunday Sales)
Edo's Sports Bar, 110 E. 11 th Street (Renewal) (Expires 5/7/10) (Includes Sunday
Sales)
Olive Garden Italian Restaurant, 1315 E. San Marnan Drive (Renewal) (Expires
5/28/10) (Includes Sunday Sales)
Screaming Eagle American Bar and Grill, 228 E. 4th Street (Renewal) (Expires
4/20/10) (Includes Sunday Sales)
Café Bar 10, 1108 Jefferson Street (New) (Expires 3/26/10) (Includes Sunday
Sales)
g. Outdoor Service Area Application
Waterloo Softball Association, Corner of Burton & Josephine
Skip's Pro Shop, 820 East Donald Street
Screaming Eagle American Bar and Grill, 228 E. 4th Street
h. Outdoor Café Application
Screaming Eagle American Bar and Grill, 228 E. 4th Street
i. Bonds.
HEARINGS AND BIDS
2. F.Y. 2009 Big Rock Road Bridges Replacement With Box Culverts, Contract No.
739.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
April 6, 2009 Page 5
3. 2009 Right of Way Mowing.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of bid documents, specifications, form of contract,
etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
4. Asbestos Removal for 181 E. 10th Street, 116-118 E. 8th Street, 1218 Sycamore
Street, 218-220 and 222-224 W. 2nd Street, Contract No. 133-AR-04-13-09-GO.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of bid documents, specifications,form of contract,
etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Contracts and Grants Coordinator for review.
5. Electronic Document Management System.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Police Chief for review.
HEARINGS
6. Sale and conveyance of 313 Monroe Street for $117,000.00 Adeline Collins.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize said sale and conveyance.
7. Sale and conveyance of 319 Monroe Street for $117,000.00—Jennifer DeNeui.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize said sale and conveyance.
UNFINISHED BUSINESS
ELETE 8. F.Y. 2009 Sidewalk Repair Program -Zone 9 and Trail Repairs, Contract No. 752.
Resolution-to approve communication from Assistant City Engineer transmitting
recommendation of award of contract in the amount of$45,747.60 to TNJ
Construction LLC of Waterloo, Iowa.
April 6, 2009 Page 6
9. F.Y. 2009 Street Reconstruction Program, Contract No. 756.
Resolution-to approve communication from Assistant City Engineer transmitting
recommendation of award of contract in the amount of$5,639,821.01 to Aspro,
Inc. of Waterloo, Iowa.
10. Commercial Street Parking Ramp Repair Phase 1 Stairwells.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting recommendation of award of contract in the amount of
$621,100.00 to Failor Hurley Construction of Hudson, Iowa.
11. 2008 Haz Mat Fire Training Center 8" Water Main Extension Project.
Resolution-to approve communication from Fire Chief transmitting recommendation
of award of contract in the amount of$52,031.80 to C & J Construction of Cedar
Falls, Iowa.
12. Waterloo Fire Rescue Thermal Imager Project.
Resolution-to approve communication from Fire Chief transmitting request to add
an additional warranty cost of$1,049.00 to bid accepted from Municipal
Emergency Services, Inc. of Reinbeck, Iowa,for a total contract of$75,720.00.
ADD - 12a. Purchase of one 12"flood control pump, two 6"flood control pumps, and fourteen
4 flood control pumps.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract as follows: one 12" skid
mounted pump at a cost of$80,545.00 to Star Equipment of Waterloo, Iowa; two 6"
trailer mounted pumps to Gierke-Robinson of Waterloo, Iowa; and fourteen 4" trash
pumps to Black Hawk Rental of Waterloo, Iowa.
REPORTS
13. Motion-to approve communication from Chief Financial Officer transmitting City of
Waterloo Comprehensive Annual Financial Report for Fiscal Year Ended June 30,
2008.
14. Motion-to approve communication from Community Planning and Development
Director transmitting Final Report for the former Construction Machinery Company
Property.
DOCUMENTS
15. Commercial Street Parking Ramp Repair Phase 1 Stairwells.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Contracts, Bonds and Certificates of Insurance in the
amount of$621,100.00 with Failor Hurley Construction of Hudson, Iowa.
April 6, 2009 Page 7
1ELETE 16. F.Y. 2009 Sidewalk Repair Program -Zone 9 and Trail Repairs, Contract No. 752.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$45,747.60 with
TNJ Construction LLC of Waterloo, Iowa.
17. F.Y. 2009 Street Reconstruction Program, Contract No. 756.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$5,639,821.01
with Aspro, Inc. of Waterloo, Iowa.
18. 2009 Riverfront Stadium First Base Party Deck Replacement.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$57,000.00 with
Christone Concrete Inc. of Waterloo, Iowa.
19. 2009 Riverfront Stadium Locker Room Renovations.
Resolutions-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$1,123,100.00
with Peters Construction Corp. of Waterloo, Iowa.
20. 2009 Riverfront Stadium Grandstand Structural Repairs.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$63,996.00, plus
unit price for additional deck patch at $15.00 per square foot, with Tricon General
Construction Inc. of Dubuque, Iowa.
21. Resolution-to approve communication from Assistant City Attorney transmitting
agreement with Joel and Connie Cizek for completion of demolition by July 1, 2009
property located at 1807 Black Hawk Street.
22. Resolution-to approve communication from Director of Cultural and Arts
Commission transmitting agreement with Vision Iowa Board for Community
Attraction and Tourism Marketing Program grant in the amount of$10,000.00, with
50 percent local match,for advertising and promotion of the Phelps Youth Pavilion.
23. Resolution-to approve communication from Community Development Coordinator
transmitting application with Iowa Department of Economic Development for grant
in the amount of$21,000.00, with no local match, to purchase one Handheld X-
Ray Fluorescence (XRF)Analyzer.
24. Resolution-to approve communication from Police Chief transmitting application
with the Office of Community Oriented Policing Services (COPS)for COPS Hiring
Recovery Program funding for entry-level salaries and benefits for three years for
newly hired full-time sworn officer positions, with no required local match for three
years.
April 6, 2009 Page 8
25. Resolution-to approve communication from Police Chief transmitting three-year
agreement with PoliceReports.Us to allow the general public to access Police
Department reports via the Internet.
26. Resolution-to approve communication from Leisure Services Director transmitting
Memorandum of Understanding with Iowa Northland Council of Governments at a
cost of$3,000.00 for grant writing services for RECAT application with Iowa
Department of Economic Development for funding enhancements to the Mark's
Park and Amphitheatre Project.
27. Resolution-to approve communication from Leisure Services Director transmitting
application with Iowa Department of Economic Development for a RECAT grant in
the amount of$185,000.00 for Mark's Place and Amphitheatre Structure, with city
match of$10,000.00 and Black Hawk County match of$5,000.00.
28. Resolution-to approve communication from Associate Engineer transmitting Notice
of Intent for NPDES Coverage Under General Permit with Iowa Department of
Natural Resources in conjunction with F.Y. 2009 Permanent Closure of Black Hawk
Creek Railroad Crossing, Contract No. 747.
29. Resolution-to approve communication from Associate Engineer transmitting City-
State Agreement No. 02-09-STPU-022 for federal STP funds in the amount of
$1,413,088.00, with 20 percent local match of$353,272.00, for the F.Y. 2009
West Shaulis Road Extension, STP-U-8155(697)-70-07.
30. Resolution-to approve communication from Associate Engineer transmitting City-
State Agreement No. 02-09-STPU-021 for federal STP funds in the amount of
$1,780,000.00, with 20 percent local match of$445,000.00,for the F.Y. 2009
West Shaulis Road Extension, Contract No. 759, STP-U-8155(696)-70-07.
31. Resolution-to approve communication from Associate Engineer transmitting City-
State Agreement No. 2008-16-181 for Primary Highway Improvement for funding of
the F.Y. 2009 U.S. 63/218 Sidewalk and Median Improvements, Contract No. 757.
32. Resolution-to approve communication from Associate Engineer transmitting
Professional Services Agreement with AECOM of Waterloo, Iowa at a cost of
$57,000.00 for review and operation of Dry Run Arch.
33. Resolution-to approve communication from Assistant City Engineer transmitting
Professional Services Agreement with Wayne Claassen Engineering & Surveying,
Inc. at a cost of$637,000.00 for construction related services for the F.Y. 2008
West Commercial Street Extension, River Road Relocation and Storm Water Pump
Station, Contract No. 720.
April 6, 2009 Page 9
34. Resolution-to approve communication from Human Resources Director transmitting
three-year Collective Bargaining Agreements with Communications Workers of
America Local No. 7175; International Association of Firefighters Local No. 66;
Municipal Employees Local Union No. 353; Teamsters Local No. 238; and Waterloo
Police Protective Association with 3 percent salary increases each year, wellness
benefit enhancements and change of monthly health insurance premiums.
35. Resolution-to approve communication from Mayor Tim Hurley transmitting 3 percent
salary increase for non-bargaining employees effective July 1, 2009.
36. Resolution-to approve communication from Planner II transmitting request of
Laverne Lehman for tax exemptions on improvements totaling $350,000.00 for
property located at 1422 Ashland Avenue located in the Consolidated Urban
Revitalization Area, together with recommendation of approval.
37. Resolution-to approve communication from Assistant City Attorney transmitting
Acknowledgment/Settlement Agreement in the amount of$300.00 with CVS
Pharmacy, 2060 Crossroads Boulevard,for sale of tobacco, tobacco products or
cigarettes to persons under 18 years of age.
38. Resolution-to approve communication from Assistant City Attorney transmitting
Acknowledgment/Settlement Agreement in the amount of$300.00 with Holiday
Stationstore, 1604 LaPorte Road,for sale of tobacco, tobacco products or cigarettes
to persons under 18 years of age.
39. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with ACCO Unlimited Corporation of
Johnston, Iowa, at a cost of$18,728.00 for drain renovations at Byrnes and Gates
Swimming Pools.
RESOLUTIONS TO BE ADOPTED
40. Resolution-to approve communication from Golf Manager transmitting request for
$7,200.00 council discretionary hotel/motel tax funds to use to implement the
2009 On Media TV Golf Ad Campaign.
NEW BUSINESS
41. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$600.89 for work performed by
the Water Works at 403-405 E. 2nd Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
42. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,300.00 for work performed
by the Water Works at 217 Shilliam Avenue, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
April 6, 2009 .— �' Page 10
43. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,038.94 for work performed
by the Water Works at 708 West 7th Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
44. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,800.00 for work performed
by the Water Works at 141 Newell Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
45. Runway 18-36 Rehabilitation at the Waterloo Regional Airport.
Motion-to instruct Airport Director to prepare plans, specifications, form of contract,
etc.
Motion-receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as April 27, 2009.
46. Center For The Arts 2009 Roof Project.
Motion-to instruct Building Official/Maintenance Administrator to prepare plans,
specifications, form of contract, etc.
Motion-receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specif cations, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. and taking of bids. Set date of hearing as April 27, 2009.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)(j)(2009).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
April 6, 2009 Page 11
MEETINGS
Monday, April 6, 2009
4:20 p.m. - Council Work Session, Council Chambers
4:40 p.m. - Council Work Session, Council Chambers
4:50 p.m. -Boards and Commissions Committee, Council Chambers
4:55 p.m. - Building and Grounds Committee, Council Chambers
5:00 p.m. -Public Safety Committee, Council Chambers
5:05 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Communication from Fire Chief transmitting retirement of Mike Schmitz, Fire
Engineer, effective March 16, 2009, together with recommendation of payment of
$27,301.24 for unused vacation time and sick pay.
2. Communication from Fire Chief transmitting retirement of Stanley Mingus, Medical
Coordinator, effective March 19, 2009, together with recommendation of payment
of$14,471.07 for unused vacation time and sick pay.
3. Memorial Hall Commission minutes of February 25, 2009 on file in the office of the
City Clerk.
4. Waterloo Regional Airport Board minutes of January 21, 2009 on file in the office
of the City Clerk.
5. Board of Waterloo Water Works Trustees minutes of March 18, 2009 on file in the
office of the City Clerk.
6. Civil Service Commission minutes of March 11, 2009 on file in the office of the City
Clerk.
7. Civil Service List for the position of Signal Technician I, as certified by the Civil
Service Commission on April 1, 2009.
CONTRACT PAYMENT SCHEDULE
1. Rath Administration Asbestos Removal.
Pay estimate No. 3 to Advanced Environmental in the total amount due of
$31,995.00.
2. Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 27 to Cunningham Construction in the total amount due of
$47,702.89.
3. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713.
Pay estimate No. 19 to Earth Tech/AECOM in the total amount due of$12,312.74.
April 6, 2009 *�- `- Page 12
4. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre.
Pay final design services to Earth Tech in the total amount due of$22,815.29.
5. Feasibility Study for San Marnan Recreational Trail -Kimball to 1500 feet West.
Pay JDE Engineering in the total amount due of$3,060.00.
6. West Shaulis Road Extension.
Pay estimate No. 13 to Kirkham Michael & Associates in the total amount due of
$25,182.29.
7. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 39 to Peterson Contractors Inc. in the total amount due of
$25,561.58.
8. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook
Enhancements, Contract No. 743.
Pay estimate No. 7 to Vieth Construction Corp. in the total amount due of
$98,801.48.
BOARDS AND COMMISSIONS
April 6, 2009
4:50—4:55 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Quentin Hart
Harold Getty
Approval of Agenda, as proposed.
1. Approval of Mayor Hurley's recommendation of reappointment of the following to the
Historic Preservation Commission: Lana Morgan, with term expiration date of April 7,
2011; Ann Olsson, Edward Ottesen, Patrick Berry and Brandon Brockway, with term
expiration date of April 7, 2012.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
April 6, 2009
4:20—4:40 p .m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Presentation of FYE08 Audit.
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
April 6, 2009
4:40—4:50 p .m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Proposed changes to Dangerous Animal Control Ordinance—Superintendent of Traffic
Operations.
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
April 2, 2009
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk