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HomeMy WebLinkAbout02.February Council Work Session February 26, 2009 8:15 a .m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FYE 2010 budget--Mayor Hurley. Adjourn. Nancy Eckert City Clerk Council Work Session February 26, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 23, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Ron Welper, Ward 5 Council Member Agenda, as proposed or amended. February 23, 2009 Page 2 Minutes of February 16, 2009, Regular Session, as proposed. Swearing-In of the following Police Officers: Adam Wittmayer and Andrew Isley. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Renewal of Adopt-A-Highway application with Iowa Department of Transportation to allow the Cedar Valley Lions Club to pick up trash within State Rightof-Way from the Highway 20/U.S. 63 overpass south two miles from January 1, 2009 through January 1, 2011. 3. Communication from Mayor Hurley transmitting Proclamation recognizing the Rotary International for more than 100 years of service to improving the human condition in local communities around tie world. b. Motion to approve the following: 1. Communication from Mayor Hurley transmitting recommendation of reappointment of Sheryl Annette and Aundra Meeks to the Leisure Services Commission, with term expiration date of March 1, 2012. c. Liquor License Permit Application Class E Sycamore Convenience Store, 617-619 Sycamore Street (Renewal) (Expires 3/11/10) (Includes Sunday Sales) d. Wine License Permit Application Class B Sycamore Convenience Store, 617-619 Sycamore Street (Renewal) (Expires 3/11/10) (Includes Sunday Sales) e. Beer License Permit Application Class C Sycamore Convenience Store, 617-619 Sycamore Street (Renewal) (Expires 3/11/10) (Includes Sunday Sales) February 23, 2009 Page 3 f Beer/Liquor License Permit Application Class C Sapphire's Gentlemen's Club, 301 West 4th Street (Renewal) (Expires 2/12/10) (Includes Sunday Sales) Packers Inn, 201 Rath Street (Renewal) (Expires 2/27/10) (Includes Sunday Sales) Amalgamated Local 838 UAW, 2615 Washington Street (Renewal) (Expires 2/28/10) (Includes Sunday Sales) Catherine Doyle's Pub, 504 Sycamore Street (Renewal) (Expires 3/7/10) (Includes Sunday Sales) Lone Star Steakhouse & Saloon, 4045 Hammond Avenue (Renewal) (Expires 3/11/10) (Includes Sunday Sales) g. Outdoor Service Area Application Lone Star Steakhouse & Saloon, 4045 Hammond Avenue HEARINGS AND BIDS 2. F.Y. 2009 Riverview Recreational Trail, Contract No. 726. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. 3. 2009 Riverfront Stadium Grandstand Structural Repairs. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and writen comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. DOCUMENTS 4. General Obligation Bond Demolition Project, Contract No. 156D-GO-03-03-08. Motion-to approve communication from Contracts and Grants Coordinator transmitting Change Order for net increase in the amount of$8,841.00 for work performed by D.W. Zinser Co. Inc. 5. Resolution-to approve communication from Convention & Visitors Bureau transmitting proposed allocation of FY 2010 hotel/motel tax funds in the amount of $213,125.00 and proposed Mini-Grant Program for remaining FY 2010 hotel/motel tax funds in the amount of$36,875.00. February 23, 2009 - Page 4 6. Resolution-to approve communication from Planner II transmitting request of James Gronen for tax exemptions on improvements totaling $8,000.00 for property located at 120 Lindale Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 7. Resolution-to approve communication from Associate Engineer transmitting State of Iowa Grade Crossing Surface Repair Force Account Agreement with Canadian National and the Iowa Department of Transportation for construction of Maynard Avenue crossing at a cost of$58,309.00, with estimated city's share of $12,462.00. 8. Resolution-to approve communication from Associate Engineer transmitting Professional Services Agreement with AECOM at cost of$328,000.00 for certification of the levee system. 9. Resolution-to approve communication from Superintendent of Traffic Operations transmitting agreement with Ament Inc. to provide engineering design services at a cost of$32,900.00 for traffic safety improvements at US 63 & Ridgeway, US 218 & 18th/Williston. 10. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with VJ Engineering at a cost of$31,000.00 to provide engineering services for further development and design of the Martin Road Industrial Park. 11. Drop Off Site Recycling Collection and Disposal Program. Resolution-to approve communication from Superintendent of Waste Management Services transmitting three-year agreement with Denver Construction of Denver, Iowa at a cost of$54.26 per ton. 12. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with JDE Engineering at a cost of$8,100.00 for a feasibility study relating to the development of the San Marnan Drive Recreational Trail through the Tower Park developed area from the Veridian site to Kimball Avenue. 13. Resolution-to approve communication from Community Planning & Development Director transmitting First Amendment to Purchaseand Sale Agreement with First Acquisitions, LLC for purchase of Crossroads Fire Station Number 8. RESOLUTIONS TO BE ADOPTED 14. Resolution-to fix date of hearing as March 9, 2009 on the authorization and issuance of variable/fixed rate notes in the aggregate amount not to exceed $3,175,000.00 under the contract with the US Department of Housing of Housing and Urban Development for Loan Guarantee Assistance. February 23, 2009 Page 5 NEW BUSINESS 15. F.Y. 2009 Sidewalk Repair Program-Zone 9, and Trail Repairs, Contract No. 752. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans,specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids. Set date of hearing as March 16, 2009. 16. Purchase of One 12"Flood Control Pump, two 6"Flood Control Pumps and fourteen 4"Flood Control Pumps. Motion-to instruct Superintendent of Central Garage to prepare bid documents, specifications,form of contract, etc. Motion-to receive and file bid documents, specifications,form of contract, dc. Resolution-to preliminarily approve bid documents, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as March 9, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of acquisition of property pursuant to Iowa Code Section 21.5(1)(j)(2009). 2. Labor negotiation strategy pursuant to Iowa Code Section 20.17(3)(20CA). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert, CMC City Clerk February 23, 2009 Page 6 MEETINGS Monday, February 23, 2009 3:00 p.m. -Public Safety Committee, Council Chambers 3:05 p.m. -Boards & Commissions, Council Chambers 3:10 p.m. - Public Works Committee, Council Chambers 3:15 p.m. - Finance Committee, Council Chambers 3:30 p.m. - Council Work Session, Council Chambers 3:45 p.m. - Council Work Session, Council Chambers 4:00 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Communication from Police Chief transmitting appointment of Adam Wittmayer and Andrew Isley to the position of Police Officer, effective February 23, 2009. CONTRACT PAYMENT SCHEDULE 1. Rath Asbestos Removal. Pay estimate No. 3 to Advanced Environmental in the total amount due of $3,555.00. 2. F.Y. 2007 Street Reconstruction, Contract No. 718. Pay estimate No. 30 to Aspro in the total amount due of$215,094.27. 3. Commercial Street Extension & River Road Relocatiai & Storm Water Pump Station, Contract No. 720. Pay estimate No. 8 to Cedar Valley Corporation in the total amount due of $125,788.07. 4. Demolition of 93-97 Vinton Street. Pay estimate No. 2 to D. W. Zinser Company, Inc. in the totalamount due of $2,437.50. 5. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre. Pay final design services to Earth Tech in the total amount due of$14,348.55. 6. Demolition Project, Contract No. 159-D-GO-10-06-08. Pay estimate No. 2 to Lehman Trucking & Excavating in the total amount due of $1,415.00. 7. Cedar River Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713. Pay estimate No. 36 to Peterson Contractors, Inc. in the total amount due of $9,475.87. February 23, 2009 Page 7 8. Cedar River Renaissance Trail Enhancements, Riverwalk Loop Overlook Enhancements, Contract No. 743. Pay estimate No. 6 to Vieth Construction Corp. in the total amount due of $69,135.90. BOARDS AND COMMISSIONS February 23, 2009 3:05 —3:10 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of reappointment of Sheryl Annette and Aundra Meeks to the Leisure Services Commission, with term expiration date of March 1, 2012. ADJOURNMENT Nancy Eckert City Clerk Council Work Session February 23, 2009 3:30—3:45 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of CodeRed emergency alerting system. Adjourn. Nancy Eckert City Clerk Council Work Session February 23, 2009 3:45 —4:00 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of proposed allocation of FY 2010 hotel/motel tax funds in the amount of $213,125.00 and proposed Mini-Grant Program for remaining FY 2010 hotel/motel tax funds in the amount of$36,875.00--Convention& Visitors Bureau. Adjourn. Nancy Eckert City Clerk Council Work Session February 23, 2009 4:00 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FYE2010 Budget—Mayor Hurley. Adjourn. Nancy Eckert City Clerk Council Work Session February 19, 2009 8:15 a .m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FYE 2010 budget--Mayor Hurley. Adjourn. Nancy Eckert City Clerk Council Work Session February 19, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 16, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Reggie Schmitt, Council Member Ward 1 Agenda, as proposed or amended. February 16, 2009 ' Page 2 Minutes of February 9, 2009, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from City Clerk transmitting request of Director of Hartman Reserve Nature Center for an exception to the burning ordinance to bum approximately 161/4 acres of prairie grass located in four areas within Hartman Reserve Nature Trail during the period of March-May 2009 and October- December 2009, together with recommendation of approval of Fire Chief b. Motion to approve the following: 1. Dave Boesen, Battalion Chief to attend Arson K-9 Recertification in Colorado Springs, Colorado on May 18-22, 2009, with costs not to exceed $879.00, including use of city vehicle. 2. Dana Clement, Sewer Maintenance Worker; and John Hyman, ICT Tech, to attend IWPCA Collections System Conference in Marshalltown, Iowa on March 5-6, 2009, with costs not to exceed $270.00, including use of city vehicle. c. Beer/Liquor License Permit Application Class C Tokyo Japanese Steakhouse, 126 East Ridgeway Avenue (Renewal) (Expires 2/13/10) (Includes Sunday Sales) Red Carpet Golf 1409 Newell Street (Renewal) (Expires 4/4/10) (Includes Sunday Sales) d. Outdoor Service Area Application Red Carpet Golf 1409 Newell Street February 16, 2009 Page 3 HEARINGS AND BIDS 2. Electronic Document Management System for Police Department. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Police Chief for review. HEARINGS 3. Neighborhood Stabilization Program Grant Application. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said application and authorize submittal to Iowa Department of Economic Development. UNFINISHED BUSINESS 4. Drop Off Site Recycling Collection and Disposal Program. Resolution-to approve communication from Superintendent of Waste Management Services transmitting recommendation of award of contract to Denver Construction, Inc. at a cost of$54.26 per ton. 5. F.Y. 2009 Asphalt Overlay Program, Contract No. 754. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$2,799,775.53 to Aspro, Inc. of Waterloo, Iowa. DOCUMENTS 6. F.Y. 2009 Asphalt Overlay Program, Contract No. 754. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$2,799,775.53 with Aspro, Inc. of Waterloo, Iowa. 7. Resolution-to approve communication from Director of Cultural & Arts Commission transmitting application for grant in the amount of$20,000.00 with the Cedar Valley's Promise Program to support free preschool tours of the Phelps Youth Pavilion. 8. Resolution-to approve communication from Leisure Services Director transmitting five-year lease agreement with Twin Sports Group, Inc. for lease of Waterloo Riverfront Stadium at a cost of$1,250.00 per month. February 16, 2009 Page 4 9. Resolution-to approve communication from Leisure Services Director transmitting rental contract with Waterloo Jaycees for use of city golf courses on July 15-19, 2009 for a fee of$3,000.00. 10. Resolution-to approve communication from Police Chief transmitting application with Iowa Governor's Traffic Safety Bureau for an Alcohol Impaired Driving Incentive grant in the amount of$45,436.00, with no required city match, to be used for OWI arrests and other alcohol-related offenses, and purchase of equipment, materials and training expenses. 11. Resolution-to approve communication from Superintendent of Waste Management Services transmitting Supplemental Agreement No. 1 with AECOM Technical Services, Inc. at a cost of$27,000.00 for construction related services in conjunction with the Storage Building for Waterloo Pollution Control Facility. 12. Resolution-to approve communication from Community Planning & Development Director transmitting application with Iowa Department of Economic Development for Community Development Block Grant (CDBG) Funds for Infrastructure for Disaster Recovery in the amount of$2.5 million to be used for the Blowers Creek Pump Station. RESOLUTIONS TO BE ADOPTED 13. Resolution-to approve Spring 2009 - Winter 2010 Sports Fees. NEW BUSINESS 14. F.Y. 2009 Permanent Closure of Black Hawk Creek Railroad Crossings, Contract No. 747. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as March 2, 2009. 15. Purchase of One 2009 John Deere 3720 Utility Tractor With Attachments. Motion-to instruct Leisure Services to prepare bid documents, specifications, form of contract, etc. Motion-to receive and file bid documents, specifications, form of contract, etc. Resolution-to preliminarily approve bid documents, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids. Set date of hearing as March 2, 2009. February 16, 2009 Page 5 16. Resolution-to approve communication from Superintendent of Central Garage requesting authorization to purchase a demonstrator 2008 John Deere 672D motor grader at a cost of$148,008.00. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, February 16, 2009 3:30 p.m. - Council Work Session, Council Chambers 5:05 p.m. -Public Works Committee, Council Chambers 5:10 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Superintendent of Traffic Operations transmitting retirement of Keith Harken, Signal Technician I, effective February 6, 2009, together with recommendation of payment of$1,106.10 for unused vacation pay and sick time. 2. Civil Service List for the position of Rehabilitation Specialist as certified by the Civil Service Commission on February 4, 2009. 3. Civil Service List for the position of Associate Engineer as certified by the Civil Service Commission on February 4, 2009. 4. Planning, Programming & Zoning Commission minutes of December 2, 2008 on file in the office of the City Clerk. 5. Waterloo Public Library Board of Trustees minutes of January 5, 2009 on file in the office of the City Clerk. 6. Black Hawk County Criminal Justice Information System Board of Directors minutes of January 7, 2009 on file in the office of the City Clerk. 7. Consolidated Public Safety Communications Center Board minutes of January 7, 2009 on file in the office of the City Clerk. 8. Black Hawk County 911 Service Board minutes of January 7, 2009 on file in the office of the City Clerk. February 16, 2009 ` Page 6 CONTRACT PAYMENT SCHEDULE 1. Asbestos Survey for 218-220 & 224-226 West 2nd Street. Pay estimate No. 1 to August Enterprises, LLC in the total amount due of $1,128.00. 2. Riverloop Trail, Cedar Bend to Mullan Avenue, Contract No. 714. Pay estimate No. 20 to Cedar Valley Corporation in the total amount due of $3,609.37. 3. Conceptual Streetscape for East 4th Street Improvements. Pay Craig Ritland Landscape Architects in the total amount due of$85.00. 4. Demolition of 9317 Vinton Street. Pay estimate No. 1 to D.W. Zinser Company, Inc. in the total amount due of $46,312.50. 5. West Shaulis Road Extension. Pay estimate No. 13 to Kirkham Michael & Associates in the total amount due of $37,874.10. 6. Demolition of 1012 Logan Avenue, 157-D-GO-05-26-08. Pay estimate No. 3 to Lehman Trucking & Excavating Inc. in the total amount due of$6,975.00. 7. Storage Building at Waterloo Pollution Control Facility. Pay Prairie Construction Co., Inc. in the total amount due of$3,847.00. Council Work Session February 16, 2009 3:30 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FYE2010 Budget—Mayor Hurley. Adjourn. Nancy Eckert City Clerk --. Council Work Session February 12, 2009 8:15 a .m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FYE 2010 budget--Mayor Hurley. Adjourn. Nancy Eckert City Clerk Council Work Session February 12, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 9, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations. Agenda, as proposed or amended. February 9, 2009 �-- `- Page 2 ` Minutes of February 2, 2009, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from City Clerk transmitting request of Executive Director of Waterloo Commission on Human Rights transmitting request for a variance to the Noise Ordinance on June 19, 2009 from 1:00 to 7:00 p.m. in conjunction with Summer Harmony Day 4 to be held in Lincoln Park, together with recommendation of approval of Police Chief b. Motion-to approve the following: 1. Communication from Mayor Hurley transmitting recommendation of reappointment of the following to the Memorial Hall Commission, with term expiration date of December 31, 2011: Craig White, representing American Legion Post 730; Randy Miller and alternate Tom Broell, representing Am vets Post 19; Michael Dennis and alternate Mel Wittwer, representing Sons of Union Veterans of the Civil War; Marilyn Robinson and alternate Robert Tabor Jr., representing Rolling Thunder Iowa Chapter 1. 2. Eric Thorson, City Engineer, to attend American Public Works Association Iowa Chapter 2009 Spring Conference in West Des Moines, Iowa on March 11-13, 2009, with costs not to exceed $442.00, including use of city vehicle. 3. Matt Vlasak, Signal Technician Foreman; Kevin McKenzie and Roger Wooden, Maintenance Electricians; to attend Brown Traffic Products Annual Training Seminar in Davenport, Iowa on February 1012, 2009, with costs not to exceed $690.00, including use of city vehicle. c. Beer/Liquor License Permit Application Class C National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires 2/28/10) (Includes Sunday Sales) Babes Tap, 210 Division Street (Renewal) (Expires 3/14/10) (Includes Sunday Sales) Grand Café Bar, 1402 Black Hawk Street New) (Expires 2/9/10) (Includes Sunday Sales) February 9, 2009 Page 3 d. Cigarette/Tobacco Permit Application XO Food and Liquor, 428 Franklin Street HEARINGS AND BIDS 2. F.Y. 2009 Asphalt Overlay Program, Contract No. 754. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. HEARINGS 3. Violation of Waterloo Code of Ordinance, Sale of tobacco, tobacco products or cigarettes to any person under eighteen years of age—Mustang Bar, 1927 Jefferson Street. HOLD HEARING-No objection on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to assess $300.00 penalty for said violation. UNFINISHED BUSINESS 4. 2008 W.S.A. Restroom Block Work Project, Portion II. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$15,850.00 to LNS Builders, Inc. of Waterloo, Iowa. DOCUMENTS 5. Resolution-to approve communication from Community Development Director transmitting agreement with U.S. Department of Housing and Urban Development for Economic Development Improvements Special Project grant in the amount of $343,000.00, with no required local match, to be used for neighborhood revitalization and authorize Community Development Coordinator to be registered representative. 6. Resolution-to approve communication from Community Development Director transmitting agreementwith U.S. Department of Housing and Urban Development for Economic Development Improvements Special Project grant in the amount of $343,000.00, with no required local match, to be used for the Chamberlain site demolition and authorize Community DevelopmentCoordinator to be registered representative. February 9, 2009 Page 4 7. Resolution-to approve communication from Community Development Director transmitting agreement with U.S. Department of Housing and Urban Development for Economic Development Improvements Special Project g-ant in the amount of $196,000.00, with no required local match, to be used for the Cedar Valley TechWorks facility and authorize Community Development Coordinator to be registered representative. 8. Installation of Chiller Plant and Upgrade of Air Handing Units at Center For The Arts. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contracts, Bonds and Certificates of Insurance in the amount of$561,547.92 with WBC Mechanical, Inc. of Waterbo, Iowa. 9. Resolution-to approve communication from Associate Engineer transmitting Cooperation Agreement with United States of America, Rightof-Entry to United States of America, and Attorney's Certificate as to Rightof-Way to allow U.S. Army Corps of Engineers to make repairs to the levee system on the Cedar River along River Road from Black Hawk Creek to Conger Street and removal of sand and silt from the 50-year by-pass channel located in the Riverview Recreational Area and replacement of two closure panels. 10. Resolution-to approve communication from Associate Engineer transmitting Amendment No. 5 to agreement with Waterloo Development Corporation and Craig Ritland Landscape Architects for additional construction related services at a cost of$48,000.00 in conjunction with F.Y. 2007 Riverloop Exposition Plaza, Phase 1, Contract No. 721. 11. Resolution-to approve communication from Police Chief transmitting agreement with Helping Services of Northeast Iowa, Inc. to perform alcohol compliance check and special event monitoring. 12. Resolution-to approve communication from Assistant City Engineer transmitting Acceptance of Plat Improvements of Country Club Business Center Addition and receive and file two year maintenance bond from Cardinal Constriction, Inc. 13. Resolution-to approve communication from Planner II transmitting request of Coretta Crawley for tax exemptions on improvements totaling $123,086.00 for property located at 509 Anthony Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 14. Resolution-to approve communication from Planner II transmitting request of Willie and Janie Zanders for tax exemptions on improvements totaling $18,930.00 for property located at 1302 Newell Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. February 9, 2009 Page 5 15. Resolution-to approve communication from Planner II transmitting request of Bernice Richard for tax exemptions on improvements totaling $56,598.00 for property located at 535 Warren Drive located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 16. Resolution-to approve communication from Planner II transmitting request of Mark & Tami Aspenson for tax exemptions on improvements totaling $36,000.00 for property located at 621 Evergreen Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 17. Resolution-to approve communication from Leisure Services Director transmitting Memorandum of Understanding with the Iowa Department of Transportation to allow access across the Cedar Valley Lakes Trail as needed for flood-related repairs to US 218 Bridge Over the Cedar River. 18. Resolution-to approve communication from Community Development Director transmitting 1st amendment to STATE Jumpstart Housing Assistance Program with Iowa Finance Authority for additional award of$820,786.43 to assist eligible residents whose homes were damaged following the disasters of 2008. 19. Resolution-to approve communication from Assistant City Attorney transmitting Acknowledgement/Settlement Agreement in the amount of$300.00 with All Stop Convenience, 2424 Ranchero Road,for sale of tobacco, tobacco products or cigarettes to persons under 18 years of age. 20. Resolution-to approve communication from Assistant City Attorney transmitting Acknowledgement/Settlement Agreement in the amount of$300.00 with Guppy's On The Go, 1615 Bishop Avenue, for sale of tobacco, tobacco products or cigarettes to persons under 18 years of age. 21. Resolution-to approve communication from Community Planning & Development Director transmitting Professional Services Agreement with Vandewalle & Associates at a cost not to exceed $25,000.00 to provide Wayfinding Development Services for creation of downtown sigiage locations and development of downtown strategies. 22. Resolution-to approve communication from Community Planning & Development Director transmitting Professional Services Agreementwith Vandewalle & Associates at a cost not to exceed $10,000.00 to provide Design Services for a Waterloo Anew Brochure. RESOLUTIONS TO BE ADOPTED 23. Resolution-to set date of hearing as March 9, 2009 on FYE 2010 Budget. February 9, 2009 Page 6 24. Resolution-to approve an advance of not to exceed $275,000.00 from the General Fund for repayment from the Rath Area Urban Renewal Tax Increment Revenue Fund to pay costs for asbestos removal services provided by Advanced Environmental at the former Rath Administration Building. 25. Resolution-to dedicate public easements generally located in the Shadow Creek Crossing residential development east of Hammond Avenue, north of San Marnan Drive. 26. Resolution-to approve communication from Mayor Tim Hurley transmit request for authorization to pay cost for city's new website using unspent funds. 27. Resolution-to support financially and philosophically the work of Main Street Waterloo. NEW BUSINESS 28. 2009 Riverfront Stadium Locker Room Renovation-Phases I& II. Motion-to instruct Leisure Services Director to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as March 2, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, February 9, 2009 3:45 p.m. -Public Works Committee, Council Chambers 3:50 p.m. -Public Safety Committee, Council Chambers 3:55 p.m. -Boards & Commissions Committee, Council Chambers 4:00 p.m. - Finance Committee, Council Chambers 4:15 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Civil Service Commission minutes of January 8, 2009 on file in the office of the City Clerk. February 9, 2009 Page 7 CONTRACT PAYMENT SCHEDULE 1. Commercial Street Extension & Rver Road Relocation & Storm Water Pump Station, Contract No. 720. Pay estimate No. 8 to Cedar Valley Corp. in the total amount due of$122,963.25. 2. Riverwalk Loop Trail E. 6h Street to 18th Street Pay construction review services to Earth Tech in the total amount due of $2,467.59. 3. Midport Blvd. Extension & Sanitary Pump Station Improvements, Contract No. 717. Pay estimate No. 9 to Earth Tech in the total amount due of$7,693.26. 4. U.S. Highway 63 Initial Design Phase, NHSX63-6(69)-3H-07. Pay engineering services to Earth Tech in the total amount due of$46,411.48. 5. 07 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract No. 728. Pay estimate No. 4 to Peterson Contractors in the total arrvunt due of$2,886.63. Council Work Session February 9, 2009 4:15 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of FYE 2010 budgets for Administration Departments—Mayor Hurley. Adjourn. Nancy Eckert City Clerk BOARDS AND COMMISSIONS February 9, 2009 3:55 —4:00 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of reappointment of the following to the Memorial Hall Commission, with term expiration date of December 31, 2011: Craig White, representing American Legion Post 730; Randy Miller and alternate Tom Broell, representing Amvets Post 19; Michael Dennis and alternate Mel Wittwer, representing Sons of Union Veterans of the Civil War; Marilyn Robinson and alternate Robert Tabor Jr., representing Rolling Thunder Iowa Chapter 1. ADJOURNMENT Nancy Eckert City Clerk Council Work Session February 5, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, FEBRUARY 2, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Larry Smith, Superintendent of Waste Management Services. Agenda, as proposed or amended. February 2, 2009 .." �" Page 2 Minutes of January 26, 2009, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussiat, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. b. Beer License Permit Application Class C Fareway Store, 40 W. San Marnan Drive (Renewal) (Expires 2/28/10) c. Wine License Permit Application Class B Fareway Store, 40 W. San Marnan Drive (Renewal) (Expires 2/28/10) d. Beer/Liquor License Permit Application Class C Fernando's, 728 Commercial Street (Renewal) (Expires 1/27/10) (Includes Sunday Sales) Café Bar Piramida, 712 Jefferson (Renewal) (Expires 2/18/10) (Includes Sunday Sales) Jefferson Street Tap, 708 Jefferson (Renewal) (Expires 2/7/10) Red Lobster, 941 E. San Marnan Drive (Renewal) (Expires 3/10/10) (Includes Sunday Sales) UNFINISHED BUSINESS 2. Purchase of One John Deere 1565 Commercial Outfront Mower. Resolution-to approve communication from Leisure Services Director transmitting recommendation of approval of award of contract in the amount of$21,570.00, minus $3,670.00 trade for a net total price of$17,900.00 to Waterloo Implement of Waterloo, Iowa. 3. Purchase of 2009 Golf Turf Equipment. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$177,640.00 for purchase of 5 John Deere TX Turf Gators, 3 John Deere Pro Gator Sprayer Units, 2 John Deere Utility Mowers, 1 John Deere Fairway Mower andl Buffalo Turbine Blower to Van Wall Turf& Irrigation of Urbandale, Iowa February 2, 2009 Page 3 4. Installation of Chiller Plant and Upgrade of Air Handling Units at Center For The Arts. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $561,547.92 to WBC Mechanical of Waterloo, Iowa. DOCUMENTS 5. Cleanup of former CMC Site at 625 Glenwood Street. Motion-to approve communication from Community Planning & Development Director transmitting Extra Work Orobr for net increase in the amount of$7,100.00 for work performed by Howard R. Green Company. 6. Resolution-to approve communication from City Planner transmitting request for a variance to the requirements of the Subdivision Ordinance in Section 2.3(1) final Plat Submittal for Preliminary and Final Plat of Tower Park No. 5. 7. Preliminary Plat of Tower Park No. 5. Resolution-to approve preliminary plat and necessary documents. 8. Final Plat of Tower Park No. 5. Resolution-to approve final plat and necessary documents. 9. Resolution-to approve communication from Associate Engineer transmitting Notice of Intent for NPDES Coverage Under General Permit with Iowa Department of Transportation in conjunction with F.Y. 2009 Riverview Recreatonal Trail, Contract No. 726. 10. Resolution-to approve communication from Community Planning & Development Director transmitting Bill For Sale and Easement Agreement for conveyance of railroad track to Con Agra. 11. Resolution-to approve communication from Building Official/Maintenance Administrator-transmitting agreement with Mechanical Sales Inc. to purchase Multi Stack Chiller at a cost of$74,031.00 for the Waterloo Public Library. RESOLUTIONS TO BE ADOPTED 12. Resolution-to rescind Resolution No. 2009-6 due to error in legal description and adopt new resolution approving encroachment agreement with Rose of Waterloo LP to allow five decorative pillars to encroach into public rightof-way generally located along Mulberry and Utica Streets as well as Oak Avenue. February 2, 2009 \me Page 4 NEW BUSINESS 13. Resolution-to approve communication of General Manager from Waterloo Water Works transmitting request to certify the amount of$2,875.00 for work performed by the Water Works at 1026 Columbia Street together with recommendation of approval of Board of Waterloo Water Works Trustees. 14. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$1,900.00 for work performed by the Water Works at 1627 Woodmayr Drive, together with recommendation of approval of Board of Waterloo Water Works Trustees. 15. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$3,2J0.00 for work performed by the Water Works at 119 St. Alban Street, together with recommendation of approval of Board of Waterloo Water Works Trustees. 16. Resolution-to approve communication from Community Development Director transmitting request to set date of hearing as February 16, 2009 on Neighborhood Stabilization Program grant with the Iowa Department of Economic Development. 17. Resolution-to approve communication from Police Chief transmitting request to set date of hearing and bid opening as February 16, 2009 on the purchase of Electronic Document Management System. 18. F.Y. 2009 Riverview Recreational Trail, Contract No. 726. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as February 23, 2009. 19. 2009 Riverfront Stadium Grandstand Structural Repairs. Motion-to instruct Leisure Services Director to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as Februay 23, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT February 2, 2009 Page 5 Nancy Eckert, CMC City Clerk MEETINGS Monday, February 2, 2009 4:55 p.m. -Public Safety Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Cultural and Arts Commission Board minutes of November 25, 2008 and December 17, 2008 are on file in the office of the City Clerk. 2. Communication from Superintendent of Traffic Operations transmitting rrirement of Lyle Gaines, Meter Repairman, effective December 31, 2008, together with recommendation of payment of$18,595.22 for unused vacation time and sick pay. 3. Municipal Telecommunications Utility Board minutes of November 18, 2008 are on file in the office of the City Clerk. 4. Board of Waterloo Water Works Trustees minutes of January 21, 2009 are on file in the office of the City Clerk. CONTRACT PAYMENT SCHEDULE 1. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713. Pay estimate No. 18 to Earth Tech/AECOM in the total amount due of$12,973.61. 2. Commercial Street Extension, Contract No. 720. Pay estimate No. 2 to Wayne Claassen Engineering & Surveying in the total amount due of$3,200.00. 3. Commercial Street Extension & River Road Relocation, Contract No. 670. Pay estimate No. 4 to Wayne Claassen Engineering & Surveying in the total amount due of$22,715.00.