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HomeMy WebLinkAbout01.January Council Work Session January 29, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JANUARY 26, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if approprtatc3 c cit`sipea'clka'ly into the microphone. =c ;,ts,e� ,• 2. You may speak one(1)time per item for a maximum of three:(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (mayalsQ register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. u i/ Pledge of Allegiance: Jim Quint, MIS Managb.i f Agenda, as proposed or amended. January 26, 2009 — Page 2 Minutes of January 20, 2009, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from Police Chief trans +.ittingcrequest of the Executive Director of Peregrine Charities to hold the Annual Peiegrine Charities Triathlon at 7:30 a.m. on September 27, 2009 to include one mile swim in George Wyth Lake, 22 mile bike ride in Waterloo, Cedar Falls and Black Hawk County and six mile run in George Wyth Park. b. Motion to approve the following: 1. Communication from Building Official/Maintenance Administrator transmitting recommendation of appointment of Maria Tiller to the position of Code Enforcement Officer, effective February 9, 2009. 2. Brad Hagen, Airport Director, to attend Allegiant Airlines Conference in Las Vegas, Nevada on February 10-12, 2009, with costs not to exceed $1,350.00. c. Liquor License Permit Application Class E Hy-Vee Food Store, 2181 Logan Avenue (Renewal) (Expires 3/23/10) (Includes Sunday Sales) Hy-Vee Food Store, 306 Byron Avenue.(laewal) (Expires 3/23/10) (Includes Sunday Sales) t=y. .♦ d. Beer License Permit Application Class C Hy-Vee Food Store, 2181 Logan Avenue (Renewal) (Expires 3/23/10) (Includes Sunday Sales) Hy-Vee Food Store, 306 Byron Avenue (Renewal) (Expires 3/23/10) (Includes Sunday Sales) - e. Wine License Permit Application Class B Hy-Vee Food Store, 2181 Logan Avenue (Renewal) (Expires 3/23/10) (Includes Sunday Sales) January 26, 2009 Page 3 Hy-Vee Food Store, 306 Byron Avenue (Renewal) (Expires 3/23/10) (Includes Sunday Sales) f Beer/Liquor License Permit Application Class C Jameson's, 310 East 4th Street (Renewal) (Expires 2/5/10) (Includes Sunday Sales) Jefferson Street Tap, 708 Jefferson (Ownership Change) DELETE - Mustang Bar, 1927 Jefferson Street (New) (6 months) (Expires 7/21/09) (Includes Sunday Sales) Eagles After Hours LLC, 312 West 4th Street(New) (6 months) (Expires 7/1/09) g. Outdoor Service Area Application Jameson's, 310 East 4th Street h. Cigarette/Tobacco Permit Application XO Food and Liquor, 428 Franklin Street HEARINGS AND BIDS 2. Purchase of 2009 Golf Turf Equipment Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. 3. Installation of Chiller Plant and Upgrade of Existing Air Handling Units at Center For the Arts. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator. UNFINISHED BUSINESS 4. General Obligation Bond Demolition Project,, Contract No. 162-D-GO-01-20-09. Resolution-to approve communication from -Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$49,425.00 to Stickfort Construction Corp. January 26, 2009 NM, Page 4 REPORTS 5. Resolution-to approve communication from City Planner transmitting Iowa Certified Local Government 2008 Annual Report to be filed with State Historic Preservation Office. 6. Motion-to approve communication from City Clerk transmitting request for authorization to publish 2008 salaries for city employees and officials, as required by law. • DOCUMENTS 7. F.Y. 2007 Street Reconstruction Program..Contract No. 718. Motion-to approve communication from Assistant City Engineer transmitting Change Order No. 5 for a net increase in the amount of$67,589.67 for work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa. 8. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. & Subsidiaries of Waterloo, Iowa at a total cost of$4,339,505.23 in conjunction with F.Y. 2007 Street Reconstruction Program, ,Contract No. 718, and receive and file two-year Maintenance Bond. 9. Resolution-to approve communication from Assistant City Engineer transmitting storm sewer and paving construction plans serving Tower Park Drive Extension - Tower Park No. 5, as submitted by VJ Engineering of Cedar Falls, Iowa. 10. Resolution-to approve communication from Assistant City Engineer transmitting Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. and Aspro, Inc. and Its Subsidiaries in conjunction with off-site roadway improvements at the intersections of US;2,Z8 (LaPorte Road)/E. Shaulis Road/Dysart Road and at E. Shaulis Road/.Isle of Capri Boulevard and receive and file two-year Maintenance Bond. 11. Resolution-to approve communication from Planner II transmitting request of Shayla Denton for tax exemptions on improvements totaling $109,994.00 for property located at 639 Mobile Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 12. Resolution-to approve communication from City Planner transmitting contract for Jumpstart Small Business Assistance Program with Gur-Land, Inc. dba Brown Bottle-Waterloo, 209 West 5th Street, for $7,500.00 13. Resolution-to approve communication from City Planner transmitting contract for Jumpstart Small Business Assistance Program with Classic Kitchen & Bath, Inc., 220 East 4th Street, for $12,500.00. January 26, 2009 Page 5 14. Resolution-to approve communication froirc'City Planner transmitting contract for Jumpstart Small Business Assistance Program with Karma Bar LLC, 309 West 4th Street, for$6,250.00. 15. Resolution-to approve communication from'City Planner transmitting Partial Acquisition Contract for$616.66 and Temporary Construction Easement Agreement for$48.54 with Craig and Terry Sage for property generally located on the north side of West Big Rock Road between Burton Avenue and Wagner Road for construction of box culvert improvements. 16. Resolution-to approve communication from City Planner transmitting Acquisition Contract with Ron and Catherine Soper at cost of$91.08 for property generally located on the south side of West Big Rock Road, adjacent to 1575 West Big Rock Road for construction of box culvert improvements. 17. Resolution-to approve communication from CityPlanner transmitting Partial Acquisition Contract for $424.05 and two Temporary Construction Easements at a cost of$34.17 with James Sage for property generally located on the south side of West Big Rock Road for construction of box culvert improvements. 18. Resolution-to approve communication from Police Chief transmitting Memorandum of Understanding with Seeds of Hope, Hawkeye Valley Area Agency on Aging and the Black Hawk County Attorney as parthers for an Enhanced Training and Services To End Violence Against and Abuse of Women Later In Life Program grant. 19. Resolution-to approve communication from'Building Official/Maintenance Administrator transmitting agreement with Black Hawk County to use City Hall first floor lobby in case of inclement wegther during courthouse evacuation due to fire or bomb threats. ORAL PRESENTATIONS Motion-to receive and file oral comments. rt; ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, January 26, 2009 4:25 p.m. - Human Resources Committee, Council Chambers 4:30 p.m. - Finance Committee, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers January 26, 2009 1- �-- Page 6 PUBLIC INFORMATION 1. Waterloo Housing Authority minutes of November 20, 2008 on file in the office of the City Clerk. 2. Black Hawk County 911 Service Board minutes of December 3, 2008 on file in the office of the City Clerk. 3. Waterloo Historic Preservation Commission minutes of November 18, 2008 on file in the office of the City Clerk. 4. Waterloo Regional Airport Board minutes of November 19, 2008 on file in the office of the City Clerk. 5. Communication from Police Chief transmitting retirement of Steven Tomkins, Police Sergeant, effective January 12, 2009, together with recommendation of payment of $23,696.99 for unused sick time and vacation pay. CONTRACT PAYMENT SCHEDULE F;;. 1. Rath Administration Building Asbestos Removal. Pay estimate No. 2 to Advanced Environmental Testing in the total amount due of $31,995.00. 2. Donald Street Recreational Trail, Contract No. 700. Pay estimate No. 6 to Ament Inc. in the total amount due of$4,438.68. 3. Commercial Street Extension & River Road Relocation & Storm Water Pump Station, Contract No. 720. Pay estimate No 8 to Cedar Valley Corp. in.the total amount due of$7,277.72. 4. Commercial Street Supplemental Contract No. 1 for Storm Water Pump Station. Pay estimate No. 3 to Wayne Claassen Engineering & Surveying Inc. in the total amount due of$13,200.00. • 5. Demolition of Former Chamberlain Manufacturing Plant, Contract No. 741. Pay estimate No. 7 to D.W. Zinser Co. Inc..in the total amount due of$30,520.08. 6. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre. Pay final design services to Earth Tech in the total amount due of$14,738.68. 7. US 63 Westfield Avenue Connection, Contract No. 730. Pay Earth Tech in the total amount due of$5,655.23. January 26, 2009 Page 7 8. West Shaulis Road Extension. Pay engineering services to Kirkham Michael &Associates in the total amount due of$18,353.96. 9. Waterloo Dam Rehabilitation and Riverwall'•Reconstruction, Contract No. 713. Pay estimate No. 36 to Peterson Contrhr tc3Ys•Inc`._in the total amount due of $5,451.09. 10. F.Y. 08 Public Market Building, Contracto. 738. Pay estimate No. 7 to Prairie Construction Co. Inc. in the total amount due of $31,683.00. ,s: Council Work Session January 26, 2009 4:45 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of potential projects for the federal and state infrastructure economic stimulus plan. Adjourn. Nancy Eckert City Clerk Council Work Session January 22, 2009 8:00 a.m. Council Chambers Roll Call_ Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, JANUARY 20, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented;cnmmunity where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for PublicPtirticipation • 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three.(3)minutes. nousr.c; • C _ 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a'maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may,also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Brad Hagen, Airport Director. Agenda, as proposed or amended. January 20, 2009 ,r Page 2 Minutes of January 12, 2009, Regular Session, qs proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. b. Motion to approve the following: 1. Richard Olson, Maintenance Foreman; and Paul Hursh, Maintenance Mechanic; to attend Backflow Recertification Training in Waterloo, Iowa on January 22, 2009, with costs not to exceed $250.00, including use of city vehicle. 2. Steve Gerberich, Visiting Artists, to host Springs, Sprockets & Pulleys Exhibit on January 15-17, 2009, with costs not to exceed $974.00. 3. Michelle Weidner, Chief Financial Officer, to travel with Cedar Valley Coalition Group to meet with Congressional Delegation Members in Washington, DC on March 1-3, 2009, with costs not to exceed $1,700.00. 4. Cammie Scully, Director of Cultural & Arts Commission; and Kent Shankle, Curator; to travel to Mexico City and Oaxaca for art collection on February 14-28, 2009, with costs not to exceed $5,422.00. c. Wine License Permit Application Class B Kmart, 3810 University Avenue (Renewal) (Expires 2/28/10) (Includes Sunday Sales) )E L E T E - Elite Liquor, 1309 Lafayette Street (Renewal) (Expires 1/14/10) (Includes Sunday Sales) d. Beer License Permit Application Class C Kmart, 3810 University Avenue (Renewal)(Expires 2/28/10) (Includes Sunday Sales) Elite Liquor, 1309 Lafayette Street (Renewal) (Expires 1/14/10) (Includes Sunday Sales) • e. Beer License Permit Application Class B Cedar Valley Fish Market, Inc., 218 Division Street (Renewal) (Expires 1/25/10) January 20, 2009 Page 3 f. Liquor License Permit Application Class E Elite Liquor, 1309 Lafayette Street (Renewal) (Expires 1/14/10) (Includes Sunday Sales) g. Sunday Sales Application Steamboat Gardens, 1740 Falls Avenue(1/1 8/09 - 6/13/09) HEARINGS AND BIDS 2. General Obligation Bond Demolition Project, Contract No. 162-D-GO-01-20-09. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Contracts and Grants Coordinator for review. UNFINISHED BUSINESS 3. Purchase of Ambulance. Resolution-to approve communication from Fire Chief transmitting recommendation of award of contract in the amount of$117,320.00 to Emergency Vehicles Sales and Services. DOCUMENTS 4. Digital Terrain Model. Motion-to approve communication from,Associate Engineer transmitting Change Order No. 1 for a net decrease of$4,181.00 for work performed by Kucera International Incorporated. 5. Resolution-to approve communication from Associate Engineer transmitting Amendment No. 1 to the agreement with 17 n C.orbin Inc. at a cost of$4,181.00 for additional testing of the digital terrain model. 6. Resolution-to approve communication from Airport Director transmitting Completion of Project and Recommendation of Acceptance of Work performed by Logan Construction Company, Inc. of Metamora, Illinois at a total cost of$126,700.00 in conjunction with Replacement of T-Hangar Doors Project. January 20, 2009 _ Page 6 2. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No. 742. Pay construction related services to Craig Ritland Landscape Architects in the total amount due of$475.00. 3. F.Y. 2007 Midport Boulevard Extension, Contract No. 717. Pay estimate No. 6 to Peterson Contractors in the total amount due of$16,143.65. a ; + •,, Council Work Session January 15, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JANUARY 12, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. • 4. Develop a customer-centered service delivery apoach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented..community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)'and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opkortunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting fora"ntc it c`m.'ls three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on...a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may atso register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Paul Huting, Leisure Services Director. Agenda, as proposed or amended. January 12, 2009 `- Page 2 Minutes of January 5, 2009, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. b. Motion to approve the following: 1. Communication from Superintendent of Traffic Operations transmitting recommendation of appointment of Matt Vlasak to the position of Traffic Signal Technician Foreman, effective January 13, 2009. c. Liquor License Permit Application Class E Hy-Vee Food Store, 4000 University Avenue (Renewal) (Expires 3/15/10) (Includes Sunday Sales) Hometown Foods, 1010 E. Mitchell Avenue (Renewal)Expires 3/9/10) (Includes Sunday Sales) d. Wine License Permit Application Class B Hy-Vee Food Store, 4000 University Avenue (Renewal) (Expires 3/15/10) (Includes Sunday Sales) Hometown Foods, 1010 E. Mitchell Avenue (Renewal)Expires 3/9/10) (Includes Sunday Sales) K-Mart, 3810 University Avenue (Renewal) (Expires 2/28/10) (Includes Sunday Sales) e. Beer License Permit Application Class C Hy-Vee Food Store, 4000 University Avenue (Renewal) (Expires 3/15/10) (Includes Sunday Sales) #; Hometown Foods, 1010 E. Mitchell Avenue (Renewal) Expires 3/9/10) (Includes Sunday Sales) K-Mart, 3810 University Avenue (Renewal) (Expires 2/28/10) (Includes Sunday Sales) January 12, 2009 Page 3 f. Beer/Liquor License Permit Application Class C Blue River, 315 W. 4th Street (Renewal) (Expires 2/14/10) (Includes Sunday Sales) E L E T E - Eagles After Hours LLC, 312 W. 4th Street (New) (Expires 7/1/09) g. Outdoor Service Area Application ,rlr Blue River, 315 W. 4th Street UNFINISHED BUSINESS 2. Purchase of Three John Deere 5085M Tractors With Attachments. Resolution-to approve communications from Leisure Services Director transmitting recommendation of award of bid in the amount of$62,799.00 to Waterloo Implement of Waterloo, Iowa. 3. Purchase of One Tennant S30 Sweeper. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of bid in the amount of$3 7,308.22 to Tennant Company of Minneapolis, Minnesota. PETITIONS FROM PUBLIC 4. Resolution-to approve communication from Police Chief transmitting request of John Deere Waterloo Works to extend the original date of closing of River Road from Commercial Street in a northwesterly direction to Conger Street from November 15, 2008 to April 15, 2009 as part of maintenance and resurfacing of the bridge over Black Hawk Creek and construction of a new internal road at the Westfield Avenue site. DOCUMENTS 5. Rehabilitation of General Aviation Apron and Taxilanes, Phase 2, at Waterloo Regional Airport. Motion-to approve communication from Airport Director transmitting Change Order No. 1 for a net increase in the amount of$8,775.00 for work performed by K. Cunningham Construction, Inc. of Cedar Falls, Iowa. 6. Demolition of Chamberlain Manufacturing Property, Phase 1, Contract No. 741. Motion-to approve communication from Community Planning & Development Director transmitting Change Order No. 6 for a net increase in the amount of $1,380.00 for work performed by D.W. Zinser Co. Inc. of Walford, Iowa. 7. F.Y. 2007 Permanent Closure of Railroad,Iross}ng Across Black Hawk Creek, Contract No. 728. Motion-to approve communication from Associate Engineer transmitting Change Order No. 1 for a net decease of$8,440.00 for work performed by Peterson Contractors, Inc. of Reinbeck, Iowa. January 12, 2009 �— — Page 4 8. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of work performed by Peterson Contractors, Inc. of Reinbeck, Iowa at a total cost of$57,732.50 in conjunction with F.Y. 2007 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract No. 728, and receive and file two-year maintenance bond. 9. Resolution-to approve communication from Community Planning and Development Director transmitting Completion of Project and Recommendation of Acceptance of Work performed by D.W. Zinser Co. Inc. at a total cost of$542,349.20 in conjunction with Demolition of Former Chamberlain Manufacturing Project, Phase 1, Contract No. 741, and receive and fileAVOearirnaintenance bond. 10. Resolution-to approve communication from Airport Director transmitting agreement with Iowa Department of Transportation for a grant in the amount of$10,000.00, with $4,285.00 city match,for pavement maintenance work at the airport. 11. Resolution-to approve communication from City Planner transmitting contract for Jumpstart Small Business Assistance Program with La Chiquita, Inc., 301-307 E. 4th Street,for$25,000.00. 12. Resolution-to approve communication from City Planner transmitting contract for Jumpstart Small Business Assistance Program with Rock King L.P., 109 Jefferson, for$50,000.00. 13. Resolution-to approve communication from Community Planning & Development Director transmitting a lease agreement at a cost of$2,182.20 with Willard Frost to farm approximately 29 acres of land generally located near the Northeast Industrial Park,just west of Northeast Drive between Newell Street and MLK Jr. Drive. 14. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with Tallgrass Historians L.C. of Iowa City, Iowa at a cost of$11,672.00 for architectural and historic review of the Chamberlain site. 15. Resolution-to approve communication from Community Planning & Development Director transmitting Assistance Agreement Notice with U.S. Environmental Protection Agency for a one-year extension to the Waterloo Brownfields Petroleum Assessment Grant. 16. Resolution-to approve communication from Community Planning & Development Director transmitting Assistance Agreement Notice with U.S. Environmental Protection Agency for a one-year extension to the Waterloo Brownfields Hazardous Assessment Grant. January 12, 2009 Page 5 RESOLUTIONS TO BE ADOPTED 1' 17. Resolution-to support the Cedar Valley Go 5210! Fit Families Alliance Committee. ORDINANCES TO BE ADOPTED 18. An ordinance amending the amending the 2007 Code of Ordinances of the City of Waterloo, Iowa by adding Article B, Civil Emergencies, of Chapter 2, General Offenses, of Title 5, Police Regulations (authorizes Mayor to proclaim emergency during natural disasters such floods, tornadoes, etc.) Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. NEW BUSINESS 19. Purchase of 2009 Golf Turf Equipment. Motion-to instruct Leisure Services Director to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids. Set date of hearing as January 26, 2009. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, January 12, 2009 4:50 p.m. -Public Safety Committee, Council Chambers 4:55 p.m. - Public Works Committee, Council:Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Civil Service Commission minutes of October 29, 2008 on file in the City Clerk's office. 2. Waterloo Public Library Board of Trustees minutes of November 10, 2008 on file in the City Clerk's office. January 12, 2009 ti-- Page 6 3. Communication from Building Official/Maintenance Administrator transmitting resignation of Charlton Carpenter, Chief Electrical Inspector, effective December 26, 2008, together with recommendation of payment of$2,244.85 for unused sick time and vacation pay. 4. Communication from Leisure Services Director transmitting retirement of Henry Milton, effective December 31, 2008, together with recommendation of$2,709.60 for unused vacation pay. 5. Civil Service List for the position of Traffic Signal Foreman, as certified by the Civil Service Commission on January 8, 2009. 6. Civil Service List for the position of Code Enforcement Officer, as certified by the Civil Service Commission on January 8, 2009. 7. Civil Service List for the position of Police Sergeant, as certified by the Civil Service Commission on January 8, 2009. CONTRACT PAYMENT SCHEDULE 1:;,;;,.2;: ::r7 • 1. Commercial Street Extension & River.Road Relocation & Storm Water Pump Station, Contract No. 720. Pay estimate No. 7 to Cedar Valley Corp. in the total amount due of$63,180.70. 2. Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 25 to Cunningham Construction in the total amount due of $16,105.70. 3. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713. Pay estimate No. 17 to Earth Tech/AECOM in the total amount due of$11,442.76. 4. F.Y. 2009 Biennial Bridge Review Program. Pay Earth Tech/AECOM in the total amount due of$14,700.00. 5. Cedar River Dam Waterloo Dam Rehabilitation, Contract No. 713. Pay estimate No. 33 to Peterson Contractors, Inc. in the total amount due of $196,754.92. 6. F.Y. 2007 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract No. 728. Pay estimate No. 3 to Peterson Contractors, Inc. in the total amount due of$926.24. Council Work Session January 8, 2009 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, JANUARY 5, 2009 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. • 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for PtiliiiWirtiithition �ry 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate)and speak clearly into the microphone. • 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may.also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. . tia, Pledge of Allegiance: Doug Carter, Fire Chief Agenda, as proposed or amended. January 5, 2009 Page 2 Minutes of December 22, 2008, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment,;Schedule AP640, a copy of which is on file in the City Clerk's office. b. Motion to approve the following: 1. Tom Klein and Mark Suchy, Golf Maintenance II, to attend Iowa Turfgrass Conference and Trade Show in Des Moines, Iowa on January 20-22, 2009, with costs not to exceed $280.00. 2. James Bolger, Golf Manager, to attend Iowa Turfgrass Conference and Trade Show in Des Moines, Iowa on January 20-22, 2009, with costs not to exceed $435.00. 3. Kye Richter and Melissa Ludwig, Police Officers, to attend BLS Instructor Course in Waterloo, Iowa on January 24, 2009, with costs not to exceed $230.00, including use of city vehicle. c. Beer/Liquor License Permit Application Class C r rmc Tony's Trattoria, Inc., 3251 West 4th Street (Renewal) (Expires 1/31/10) (Includes Sunday Sales) The Other Place, 360 E. Ridgeway Avenue (Renewal) (Expires 1/25/10) (Includes Sunday Sales) Electric Park Ballroom, 310 W. Conger Street (Renewal) (Expires 1/27/10) (Includes Sunday Sales) d. Liquor License Permit Application Class E Save More Foods, 1975 Franklin Street (New) (Expires 12/23/09) (Includes Sunday Sales) e. Wine License Permit Application Class B Save More Foods, 1975 Franklin Street (New) (Expires 12/23/09) (Includes Sunday Sales) rt (. January 5, 2009 Page 3 f. Beer License Permit Application Class C Save More Foods, 1975 Franklin Street (New) (Expires 12/23/09) (Includes Sunday Sales) HEARINGS 2. Rezone from "C-1,C Z" Conditional Zoning District to "R-4"Multiple Family Residence property generally located at 209 Brookeridge Drive for the purpose of establishing a child care facilitu—Robert Fischels. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. . Motion-to consider and pass for the second and third times and adopt ordinance. UNFINISHED BUSINESS 3. Purchase of One Current Year Single Axle Dump Truck with 12-Foot Box. Resolution-to approve communication from Superintendent of Central Garage transmitting recommendation of award of contract in the amount of$83,163.00 to Truck Country of Cedar Rapids, Iowa. 4. Purchase of Ambulance Chassis. Resolution-to approve communication from Fire Chief transmitting recommendation of award of bid in the amount of$72,799.00 to Harrison Truck Centers of Waterloo, Iowa. DOCUMENTS 5. Storage Building for Water Pollution Control Facility. Resolution-to approve communication from. Superintendent of Waste Management Services transmitting Contracts, Bonds ari l.Certificates of Insurance in the amount of$314,823.00 with Prairie Construction Company of Waterloo, Iowa. 6. Resolution-to approve communication from City Planner transmitting permanent easement agreement with Rose of Waterloo LP to allow for a portion of public sidewalk to encroach approximately 6 feet onto private property generally located at the northwest corner of Oak Avenue and Mulberry Street. 7. Resolution-to approve communication from City Planner transmitting encroachment agreement with Rose of Waterloo LP to allow for five decorative pillars to encroach into public right-of-way generally located along Mulberry and Utica Streets as well as Oak Avenue extending between 0.2 feet to 0.8 feet into the right-of-way. January 5, 2009 `- .. Page 4 NEW BUSINESS 8. Resolution-to approve communication from.'General Manager of Waterloo Water Works transmitting request to certify the amount of$1,166.64 for work performed by the Water Works at 91 East Parker Street, together with recommendation of approval of Board of Waterloo Water Works Trustees. 9. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$2,400.00 for work performed by the Water Works at 819 Williston, together with recommendation of approval of Board of Waterloo Water Works Trustees. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEE 'INGS - Monday, January 5, 2009 4:55 p.m. -Public Safety Committee, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Board of Waterloo Water Works Trustees minutes of December 17, 2008 on file in the City Clerk's office. 2. Northeast Iowa Response Group minutes of November 6, 2008 on file in the City Clerk's office. 3. Community Development Board minutes of November 18, 2008 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Asbestos Removal at former Rath Administration Building. Pay estimate No. 1 to Advanced Environmental in the total amount due of $60,250.00. 2. Donald Street Recreational Trail, Contract No. 700. Pay estimate No. 5 to Ament Inc. in the total amount due of$9,822.35. January 5, 2009 Page 5 3. 09 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract No. 747. Pay estimate No. 12 to VJEngineering in the total amount due of$2,495.50. 1.1 V ;r1.