HomeMy WebLinkAbout12.December i a
Council Work Session
December 29, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 19, 2005
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Cammie Scully, Director of Cultural & Arts Commission.
Agenda, as proposed or amended.
December 19, 2005 Page 2
Minutes of December 12, 2005, Regular Session, as proposed.
Proclamation asking all citizens to remember John Kay III's family and friends.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion-to approve the following:
1. Tom Klein, Golf Maintenance III, to attend Iowa Turfgrass Conference in Des
Moines, Iowa on January 30 -February 1, 2006, with costs not to exceed
$140.00.
2. Adam Galbraith, Police Officer, to travel to Rochester, Minnesota on December 15,
2005, with costs not to exceed $107.00.
3. Pat Treloar, Fire Engineer, to attend Fire Service Communication Class in
Emmetsburg, Maryland on January 8-21, 2006, with costs not to exceed
$223.30, including use of city vehicle.
4. Communication from Mayor Hurley transmitting recommendation of appointment
of the following to the Board of Trustees of the Municipal Telecommunications
Utility: Doris Kelly with term expiration date of January 1, 2012; Jim Waterbury
with term expiration date of January 1, 2011; Scott Crowley with term expiration
date of January 1, 2010; Randy Pilkington with term expiration date of January
1, 2009; Bob Heaton with term expiration date of January 1, 2008.
c. Beer/Liquor License Permit Application
Class C
Diamond Bar, 313 West 5th Street (Renewal) (Expires 12/30/06) (Includes Sunday
Sales)
d. Liquor License Permit Application
Class A
El Mecca Shrine Club, transfer from 716 Commercial Street to 325 E. Park Avenue
effective January 2, 2006
e. Beer License Permit Application
Class B
National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires
12/23/06) (Includes Sunday Sales)
December 19, 2005 Page 3
HEARINGS AND BIDS
2. Purchase of Street Light Poles, TRF-126-06.
Motion-to receive and file proof of publication of notice
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications,form of contract, etc.
Resolution-to authorize to proceed.
Motion-to receive,file and instruct City Clerk to open and read bids and refer to
Superintendent of Traffic Operations for review.
HEARINGS
3. Rezone from "A-1"Agricultural District to "M-2,P"Planned Industrial District
approximately 70 acres of land generally located at 2375 Independence Avenue for
the purpose of future expansion of the Northeast Industrial Park and rescind
Ordinance No. 4784.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
4. Addendum to Development Agreement to construct new homes and a mixed use
building within the block bounded by Lafayette Street, Sycamore Street, East 7th
Street and East 8th Street to allow for more time for development and convey
additional parcel—Cedar Valleq Restoration & Development.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve said addendum.
Resolution-to authorize sale and conveyance.
5. Sale and conveyance of a portion of the existing parking lot bounded by East 6th
Street, Lafayette Street and Sycamore Street for$70,000.00 and rescind Resolution
No. 2005-630—Black Hawk County
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize said sale and conveyance.
December 19, 2005 Page 4 •
6. Acquisition by donation of the former Chamberlain site generally located at 550
Esther Street.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve Real Estate Conveyance Agreement.
UNFINISHED BUSINESS
7. Purchase of Large Crew Cab Pick Up Truck With 4 Wheel Drive for Waterloo Airport.
Resolution-to approve communication from Airport Director transmitting
recommendation of award in the amount of$24,513.32 to Bob Brown Chevrolet of
Des Moines, Iowa (state bid).
8. Five Sullivan Brothers Convention Center Chair Replacement.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting recommendation of award of contract in the amount of
$56,202.00 to Techline Office Systems of Waterloo, Iowa.
REPORTS
9. Motion-to receive and file communication from City Clerk transmitting Abstract of
Votes for December 6, 2005 Runoff Election.
DOCUMENTS
10. Asbestos Removal Contract, 139-D-G0-08-19-05.
Motion-to approve communication from Contracts and Grants Coordinator
transmitting Change Order for a net increase of$918.00 for work performed by
Affordable Hazards Removal, Inc.
11. F.Y. 2005 Sidewalk Repair Program -Zone 5 and Trail Repairs, Contract No. 689.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 4 for a net decrease of$8,599.45 for work performed by B&B Builders
and Supply of Waterloo, Iowa.
12. Live Fire Training Building for Fire Rescue.
Motion-to approve communication from Building Official/Maintenance
Administrator transmitting Change Order No. 1 for a net increase of$21,059.00 for
extra equipment for the building and a change to the roof system.
13 Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by B&B Builders
and Supply of Waterloo, Iowa at a total cost of$76,943.97 in conjunction with F.Y.
2005 Sidewalk Repair Program -Zone 5, Contract No. 689.
December 19, 2005 Page 5
14. Five Sullivan Brothers Convention Center Chair Replacement.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Contract in the amount of$56,202.00 with Techline
Office Systems of Waterloo, Iowa.
15. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting Completion of Project and Acceptance of Work performed by Aspro,
Inc. of Waterloo, Iowa at a total cost of$85,893.72 in conjunction with Extending
Left Turn Bays on University Avenue at Ansborough Avenue, TRAF-110-05.
16. Resolution-to approve communication from Director of Cultural & Arts Commission
transmitting invoice for InterActive Group to continue design services for exhibits for
Junior Art Galleries 1 and 2 in the Youth Pavilion a cost of$25,000.00.
17. Resolution-to approve communication from Fire Chief transmitting application for
Homeland Security Commercial Equipment Direct Assistance Program - Phase II
grant to purchase an ICRI-Incident Commander's Radio Interface for a total cost of
$15,000.00.
18. Resolution-to approve communication from Fire Chief transmitting three-year
agreement with Rydell Chevrolet to lease a pickup at a cost of$343.43 per month
for the Fire PALS Program.
19. Resolution-to approve communication from City Planner transmitting Amendment to
Offer to Buy Real Estate with R & N Investment Properties LC (Chemlawn) to
extend closing date from December 1, 2005 to March 1, 2006.
20. Resolution-to approve communication from Community Planning and Development
Director transmitting Scope of Services and Purchase Order in the amount of
$30,000.00 with Howard R. Green Company of Cedar Rapids, Iowa to continue
environmental assessment at the former Chamberlain Manufacturing site.
21. Resolution-to approve communication from Community Development Director
transmitting application with U.S. Department of Housing and Urban Development
for FY06 Economic Development Initiative Special Purpose Grant funds in the
amount of$198,400.00, with no required local match, to be used for acquisition
and demolition in the Rath Brownfields Area and rescind Resolution No. 2005-
1044.
22. Resolution-to approve communication from Assistant City Engineer transmitting
one-year extension of coverage under NPDES General Permit No. 2 from the Iowa
Department of Natural Resources in conjunction with F.Y. 2005 Garden Avenue
Area Relief Sanitary Sewer, Contract No. 684.
ADD - 22a. Resolution-to approve Assignment of Option to assign the city's fiber optic cable
lease option with McLeod USA Network Services, Inc. to the Board of Trustees of
the Municipal Telecommunications Utility.
December 19, 2005 ... L Page 6
RESOLUTIONS TO BE ADOPTED
23. Resolution-to approve communication from Leisure Services Director transmitting
request to approve fee of$320.00 per team for a new indoor hitting league for
baseball and softball to be held at the A & C Sports Facility.
24. Resolution-to approve communication from Mayor Hurley transmitting
recommendation that the practice of treating annual payouts for unscheduled
leave, sick and casual time as earnable compensation for the Municipal Fire and
Police Retirement System of Iowa will only be allowed for public safety employees
hired before January 1, 2006.
NEW BUSINESS
25. Resolution-to approve communication from City Planner transmitting request of
James Rooff to purchase for $500.00 city-owned property (house only) generally
located at 4330 Ansborough Avenue. Set date of hearing as January 4, 2006.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
OATH OF OFFICE
1. City Clerk administers Oath of Office to Mayor-Elect Tim Hurley.
2. Mayor Tim Hurley administers the Oath of Office to the following Council Members-
Elect:
Council Member at Large -Bob Greenwood
Council Member, 1st Ward -Reggie Schmitt
Council Member, 3rd Ward -Harold Getty
Council Member, 5th Ward -Ron Welper
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, December 19, 2005
4:45 p.m. - Boards and Commissions, Council Chambers
4:50 p.m. - Public Works Committee, Council Chambers
4:55 p.m. - Public Safety Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
December 19, 2005
Page 7
PUBLIC INFORMATION
1. Consolidated Public Safety Communications Center Board minutes of November 2,
2005 on file in the City Clerk's office.
2. Black Hawk County Criminal Justice Information System Board of Directors
minutes of November 2, 2005 on file in the City Clerk's office.
3. 911 Board minutes of November 2, 2005 on file in the City Clerk's office.
4. Communication from Superintendent of Traffic Operations transmitting retirement
of Rick Le'Quatte, Meter Repairman, effective December 31, 2005, together with
recommendation of payment of$3,777.84 for unused sick time and vacation pay.
CONTRACT PAYMENT SCHEDULE
1. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 4 to Ament Inc. in the total amount due of$2,895.00.
2. Virden Creek Tributartj Drainage Study.
Pay engineering services to Ament Inc. in the total amount due of$1,969.50.
3. F.Y. 2005 Sidewalk Repair Program -Zone 5 & Trail Repairs, Contract No. 689.
Pay estimate No. 4 to B&B Builders & Supply in the total amount due of$4,760.59.
4. 18th Street Bridge Replacement & Approach Roadway, Contract No. 622.
Pay estimate No. 17 to Earth Tech Inc. in the total amount due of$11,400.42.
5. 18th Street Bridge Replacement & Approach Roadway, Contract No. 622.
Pay estimate No. 36 to Peterson Contractors in the total amount due of$21,390.74.
BOARDS AND COMMISSIONS
December 19, 2005
4:45 —4:50 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Reginald Schmitt
Eric Gunderson
Approval of Agenda, as proposed.
NEW BUSINESS
1. Communication from Mayor Hurley transmitting recommendation of appointment of the
following to the Board of Trustees of the Municipal Telecommunications Utility: Doris
Kelly with term expiration date of January 1, 2012; Jim Waterbury with term expiration
date of January 1, 2011; Scott Crowley with term expiration date of January 1, 2010;
Randy Pilkington with term expiration date of January 1, 2009; Bob Heaton with term
expiration date of January 1, 2008.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
December 15, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 12, 2005
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Webelos Den 1, Pack 25-St. Edward's Pack 25—Cody Anderson,
Colin Bullerman, Cameron Dahlenbach, Jake Dodge, Logan Graham, Jason Ludwig,
Patrick McLaughlin, Thomas Musgrave, Robbie Nelson and Kyle Ubbelhode.
December 12, 2005 Page 2
Agenda, as proposed or amended.
Minutes of December 5, 2005, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion to approve the following:
1. Greg Bagsby, Rehabilitation Specialist, to attend NITON XRF Training in
Minneapolis, Minnesota on December 14-15, 2005, with costs not to exceed
$289.00, including use of city vehicle.
2. Jeff Harrington and Ronda Weber, Police Officers, to attend Hostage Negotiation
School in Evanston, Illinois on April 2-7, 2005, with costs not to exceed
$3,526.60, including use of city vehicle.
3. Timothy Pillack, Police Captain, to attend 224th FBI National Academy in
Quantico, Virginia on January 6-March 19, 2006, with costs not to exceed
$1,275.00.
c. Beer/Liquor License Permit Application
Class C
Club 319, 229 East 4th Street (New) (Expires 12/05/06) (Includes Sunday Sales)
Fitzgerald's Grill & Pub, 360 E. Ridgeway Avenue (Renewal) (Expires 12/9/06)
(Includes Sunday Sales)
The Locker Room Lounge, 1918 Hawthorne Avenue (Renewal) (Expires 12/31/06)
(Includes Sunday Sales)
d. Wine License Permit Application
Class B
Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/06) (Includes
Sunday Sales)
e. Beer License Permit Application
Class C
Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/06) (Includes
Sunday Sales)
December 12, 2005 Page 3
f Liquor License Permit Application
Class E
Food Pride, 2834 Ansborough Avenue (Renewal) (Expires 12/18/06) (Includes
Sunday Sales)
HEARINGS AND BIDS
2. F.Y. 2006 Rath Brownfields Area Demolition, Contract No. 708.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
3. Five Sullivan Brothers Convention Center Chair Replacement.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator.
4. Purchase of Large Crew Cab Pick Up Truck With 4 Wheel Drive for Waterloo
Airport.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments and delay
award to December 19, 2005.
HEARINGS
5. An ordinance amending the Zoning Ordinance, Ordinance No. 2479, as amended,
as it pertains to adopting new digital zoning map.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
December 12, 2005 �-- Page 4
6. Reallocation of not to exceed $200,000.00 of interest earnings on the unspent
proceeds of General Obligation Bonds, Series 2003A and General Obligation
Bonds, Series 2004A.
Motion-to receive and file proof of publication of notice of public hearing—to pay
costs of constructing restroom facilities and ticket booth at Riverfront Stadium.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to institute proceedings to take additional action and approve
reallocation of unspent proceeds of said General Obligation Bonds.
7. Development Agreement with Cedar Valley Restoration and Development (David
Deeds)for the development of the Eastside Riverfront Housing to transfer for $1.00
property generally bounded by Sycamore Street, East 8th Street, the flood dike
along the Cedar River and the Union Pacific Railroad, with requirement to build a
minimum of 40 units with an absorption rate of at least six units per year and tax
rebatements for 10 years.
Motion-to receive and file proof of publication of notice of hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve said development agreement.
Resolution-to authorize transfer of said property.
UNFINISHED BUSINESS
8. Purchase of New Rescue Pumper.
Resolution-to approve communication from Fire Chief transmitting recommendation
of award of contract in the amount of$410,107.00 to Pierce Manufacturing.
DOCUMENTS
9. F.Y. 2003 Falls Avenue/University Avenue ADA Pedestrian Way, Contract No. 669.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 2 for a net decrease in the amount of$3,974.63 for work performed by
B&B Builders and Supply of Waterloo, Iowa.
10. Resolution-to approve communication from Police Chief transmitting one-year
agreement with Waterloo Community School District to provide six School Resource
Officers.
11. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by B&B Builders
and Supply of Waterloo, Iowa at a total cost of$54,401.23 in conjunction with F.Y.
2003 Falls Avenue/University Avenue ADA Pedestrian Way, Contract No. 669 and
receive and file two-year Maintenance Bond.
December 12, 2005 Page 5
12. Resolution-to approve communication from City Planner transmitting Development
Agreement with Hollen, JLLLC for redevelopment of property located at 320-322
East 4th Street for the CU Restaurant located in the Downtown Waterloo Urban
Renewal and Redevelopment Plan, with 100 percent tax rebatements for five years
on $19,660.00 improvements with a minimum assessment value of$172,630.00.
13. Resolution-to approve communication from Associate Engineer transmitting
Professional Services Agreement with Earth Tech, Inc. of Waterloo, Iowa at a cost
not to exceed $110,000.00 for final design and construction related services in
conjunction with the East Side Sanitary Sewer Interceptor.
14. Resolution-to approve communication from Community Planning and Development
Director transmitting first amendment to Reciprocal Easement Agreement with U.S.
Bank National Association to extend completion date to April 30, 2006 to purchase
a portion of the drive up parking lot at 425 Cedar Street.
15. Resolution-to approve communication from City Planner transmitting Real Estate
Contract with Chicago, Central & Pacific Railroad Company to purchase
approximately 1.83 acres of former railroad right-of-way at a cost of$43,761.30
as part of the Rath Area Development.
16. Resolution-to approve communication from Community Planning and Development
Director transmitting application with U.S. Environmental Protection Agency for a
grant in the amount of$200,000.00 to use for environmental assessment of
petroleum substances within the boundaries of Jefferson Street, Mullan Avenue,
Franklin Street and 18th Street.
17. Resolution-to approve communication from Community Planning and Development
Director transmitting application with U.S. Environmental Protection Agency for a
grant in the amount of$200,000.00 to use for environmental assessment of
hazardous substances within the boundaries of Jefferson Street, Mullan Avenue,
Franklin Street and 18th Street.
18. Resolution-to approve communication from City Planner transmitting agreement
with S & J Construction to lease approximately 1,600 square feet of the former
Black Hawk Sprinkler building located at 1100-1106 Sycamore Street for $300.00
per month to use for cold storage space.
19. Resolution-to approve communication from Community Planning & Development
transmitting acquisition contract with Edward and Wanda Hedges for property
generally located between East 8th Street and Lafayette Street for $118,800.00,
replacement housing assistance in the amount of$22,500.00, and incidentals
expenses not to exceed $30,000.00.
20. Resolution-to approve communication from Community Planning and Development
Director transmitting Development Agreement with Richard Jones for rehabilitation
of property located at 2554 Edgemont Avenue.
December 12, 2005 Page 6
RESOLUTIONS TO BE ADOPTED
21. Resolution-to name public street generally located off Greyhound Drive,just
northwest of Highway 63 as Titan Trail.
22. Resolution-to name public street generally located off Ansborough Avenue, south of
San Marnan Drive as Fitzway Drive and rescind Resolution No. 2005-1051.
23. Resolution-to change the January 3, 2006 Council meeting to Wednesday, January
4, 2006 at 5:30 p.m.
ORDINANCES TO BE ADOPTED
24. An ordinance amending the 2001 Code of Ordinances of the City Waterloo, Iowa by
adding a new Chapter 16, Telecommunications Board, to Title 2, Boards and
Commissions (creating a five member Board of Trustees to operate
Telecommunications Utility).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
25. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$470.07 for work performed by
the Water Works at 715 Anthony Street, together with recommendation of approval
of Waterloo Water Works Trustees.
26. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$705.07 for work performed by
the Water Works at 820 Glenwood Street, together with recommendation of
approval of Waterloo Water Works Trustees.
27. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$678.23 for work performed by
the Water Works at 817 Glenwood Street, together with recommendation of
approval of Waterloo Water Works Trustees.
28. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$230.90 for work performed by
the Water Works at 345 Clough Street, together with recommendation of approval
of Waterloo Water Works Trustees.
December 12, 2005
Page 7
29. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$448.14 for work performed by
the Water Works at 226 Kothe Avenue, together with recommendation of approval
of Waterloo Water Works Trustees.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, December 12, 2005
4:20 p.m. - Public Works Committee, Council Chambers
4:25 p.m. -Building & Grounds Committee, Council Chambers
4:30 p.m. - Finance Committee, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
5:00 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Communication from Fire Chief transmitting retirement of Denny Davis, Fire
Engineer, effective November 20, 2005, together with recommendation of payment
of$10,758.87 for unused vacation pay and sick time.
2. Tri-County Drug Enforcement Task Force minutes of November 7, 2005 on file in
the City Clerk's office.
3. Civil Service minutes of November 8, 2005 on file in the City Clerk's office.
4. Black Hawk County Solid Waste Management Commission minutes of October 27,
2005 on file in the City Clerk's office.
5. Hwy 218 Design Review Board minutes of September 6, 2005, October 14, 2005
and November 3, 2005 on file in the City Clerk's office.
6. Leisure Services Commission minutes of November 8, 2005 on file in the City
Clerk's office.
7. Planning, Programming and Zoning Commission minutes of November 1, 2005 on
file in the City Clerk's office.
December 12, 2005 Page 8
CONTRACT PAYMENT SCHEDULE
1. Sunnyside Watershed Evaluation Detention Basin South of San Marnan NP Small
Project.
Pay engineering services to Earth Tech in the total amount due of$14,423.74.
2. F.Y. 2005 Winn Street Extension, Contract No. 692.
Pay estimate No. 3 to Northern Escrow, FBO Dolan Excavation in the total amount
due of$112,227.30.
3. F.Y. 2005 Winn Street Extension, Contraction No. 692.
Pay estimate No. 1 to Schenk Engineering Company in the total amount due of
$859.94.
COUNCIL WORK SESSION
December 12, 2005
4:45 —5:00 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Review of Development Agreement with Cedar Valley Restoration and Development
(David Deeds) for the Eastside Riverfront Housing—Community Planning and
Development Director.
ADJOURNMENT
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
December 12, 2005
5:00 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Review of revisions to Historic Preservation Commission ordinance—Associate Planner.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
December 8, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 5, 2005
CITY OF WATERLOO
GOALS
1. Enhance the economic well-being of Waterloo by emphasizing economic development as
the top priority for the City Council, resulting in an expanded tax base and increased
population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate the development of housing options to meet the needs of current and future
Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Adopt the International Property Maintenance Code to improve the health, safety and
appearance of the City.
6. Seek additional opportunities to share services and resources with other government
entities.
7. Work toward lowering the overall property tax rate for Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe
and well maintained.
General Rules for Public Participation
1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Carol French-Johnson, Library Director.
Agenda, as proposed or amended.
December 5, 2005 _-- �" Page 2
Minutes of November 21, 2005, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Beer License Permit Application
Class C
All Stop Convenience, 2424 Ranchero Road (Renewal) (Expires 11/26/06) (Includes
Sunday Sales)
Hy-Vee Gas, 2221 Logan Avenue (Renewal) (Expires 1/02/07) (Includes Sunday
Sales)
c. Beer/Liquor License Permit Application
Class C
Joan's 9er, 929 West 5th Street (Renewal) (Expires 11/30/06) (Includes Sunday
Sales)
The Winning Edge, 341 Fletcher Avenue (Expires 12/2/06) (Includes Sunday Sales)
Club 2000, 2000 Hawthorne Avenue (New) (Expires 12/6/06) (Includes Sunday
Sales)
DELETE - Club 319, 229 East 4th Street (New) (Expires 12/05/06) (Includes Sunday Sales)
HEARINGS AND BIDS
2. F.Y. 2006 Rath Brownfields Area Demolition, Contract No. 708.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction
Motion-to move date of bid opening to December 12, 2005.
UNFINISHED BUSINESS
3. Purchase of Equipment for New Pumper and Replacement of Rescue Equipment
Resolution-to approve communication from Fire Chief transmitting recommendation
of award of contract to Ed M. Field Equipment Company, Inc. of Carroll, Iowa in the
amount of$8,148.00, Clarey's Safety Equipment, Inc. of Rochester, Minnesota in
the amount of$7,161.45 and Alex Air Apparatus, Inc. of Alexandria, Minnesota in
the amount of$38,227.00.
December 5, 2005 Page 3
REPORTS
4. Resolution-to approve communication from Waterloo Water Works General Manager
transmitting Calendar Year 2006 Budget.
DOCUMENTS
5. F.Y. 2005 Asphalt Overlatt Program, Contract No. 688.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 4 for a net increase in the amount of$187,409.41 for work performed by
Aspro, Inc. & Subsidiaries of Waterloo, Iowa.
6. F.Y. 2006 Sidewalk Repair Assessment Program -Zone 5, Contract No. 691.
Motion-to approve communication from City Engineer transmitting Change Order
No. 1 for a net increase in the amount of$3,194.64 for work performed by B&B
Builders and Supply of Waterloo, Iowa.
7. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Aspro, Inc. &
Subsidiaries of Waterloo, Iowa at a total cost of$2,735,100.27 and receive and file
two-year Maintenance Bond in conjunction with F.Y. 2005 Asphalt Overlay
Program, Contract No. 688.
8. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by B&B Builders
and Supply of Waterloo, Iowa at a total cost of$52,238.16 and receive and file
two-year Maintenance Bond in conjunction with F.Y. 2006 Sidewalk Repair
Assessment Program -Zone 5, Contract No. 691.
9. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by K. Cunningham
Construction Co., Inc. of Cedar Falls, Iowa in conjunction with F.Y. 2002 San
Martian Drive Turn Lane Construction - Phase II, Contract No. 647.
10. Resolution-to approve communication from Police Chief transmitting an agreement
with Iowa Department of Human Services for Enforcing Underage Drinking Laws
grant in the amount of$2,000.00, with no required local match.
11. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting agreement with Iowa Department of Transportation for Surface
Transportation Program funds to cover 80 percent of the project cost up to
$420,000.00 in conjunction with East Orange Road and Iowa 21 Traffic Safety
Improvement, STP-U-8155(689)-70-07, with Traffic Safety Funds grant to cover
20 percent match.
December 5, 2005 Page 4
12. Resolution-to approve communication from Senior Planner transmitting
Memorandum of Understanding with Iowa Northland Regional Council of
Governments at a cost of$2,500.00 to prepare application for State Recreational
Trails Grant Program funds in conjunction with development of Trail
Enhancements/Overlooks for River Renaissance Project.
13. Resolution-to approve communication from Senior Planner transmitting application
with Iowa Department of Transportation for State Recreational Trail Funding in the
amount of$485,760.00 in conjunction with development of Trail
Enhancements/Overlooks for the River Renaissance Project.
14. Resolution-to approve communication from Senior Planner transmitting
Memorandum of Understanding with Iowa Northland Regional Council of
Governments at a cost of$2,500.00 to prepare grant application for State
Recreational Trails Program funds in conjunction with River Renaissance Trail,
Development 18th Street to the Riverview Recreational Area.
15. Resolution-to approve communication from Senior Planner transmitting application
with Iowa Department of Transportation for State Recreational Trail Funding in the
amount of$252,189.00 in conjunction with River Renaissance Trail Development,
18th Street to the Riverview Recreational Area.
16. Preliminary Plat of Summerland Farms First Addition.
Resolution-to approve preliminary plat and necessary documents.
DELETE 17. Resolution-to approve communication from City Planner transmitting Development
Agreement with Hollen JLLLC for redevelopment of property located at 320-322
East 4th Street for the CU Restaurant located in the Downtown Waterloo Urban
Renewal and Redevelopment Plan with 100 percent tax rebatements for five years
on $19,600.00 improvements with a minimum assessment value of$163,910.00.
18. Resolution-to approve communication from City Planner transmitting Development
Agreement with NCN, Limited Company to redevelop the former Winterbottom
Supply building located at 25 Westfield Avenue in the Downtown Waterloo Urban
Renewal and Redevelopment Plan with 100 percent tax rebatements for seven
years with minimum assessment value of$2,000,000.00.
19. Resolution-to approve communication from Police Chief transmitting agreement
with Iowa Homeland Security and Emergency Management Division for FY2005
Law Enforcement Terrorism Prevention Program funding in an amount not to
exceed $667,590.00, with no local required match.
20. Resolution-to approve communication from General Manager of the Waterloo Water
Works transmitting Release of Real Estate Mortgage with Annette Schilling for
property located at 22 W. Eagle Road in conjunction with the Kimball South Rural
Water Main Project.
December 5, 2005 Page 5
21. Resolution-to approve communication from Leisure Services Director transmitting
agreement with Iowa Department of Natural Resources for REAP grant in the
amount of$200,000.00 for improvements at Riverview Recreation Area, with
required local match of$105,469.00.
22. Resolution-to approve communication from Leisure Services Director transmitting
Rental Agreement with A. & C. Sports Facility to rent building at 3740 Wagner
Road for the purpose of running an indoor soccer league with rental rate of$50.00
per hour.
23. Resolution-to approve communication from City Attorney transmitting first
amendment to Vision Iowa Program grant award agreement which will eliminate
the Builders Risk Insurance and performance bond requirements for the three
portions of the City of Cedar Falls Component.
24. Resolution-to approve communication from Airport Director transmitting
amendment to farm lease with Nathan Engelkes to reduce annual payment in the
amount of$435.00 due to reduction of farmland available for lease by 4.78 acres.
25. Resolution-to approve communication from Director of Cultural & Arts Commission
transmitting agreement with Richard Thomas to create a mural for downtown
Waterloo at a cost of$20,000.00.
RESOLUTIONS TO BE ADOPTED
26. Resolution-to approve fee of$75.00 per team for new Adult Dodge Ball League.
27. Resolution-to approve communication from Leisure Services Director transmitting
request to approve total expenditures not to exceed $409,000.00 for the Riverfront
Stadium 2005 Restroom/Concession Project.
28. Resolution-to dedicate 10' easement generally located along the fronts of Lots 5
through 14, and 10' easement generally located along the common line of Lots 10
and 11 in Block 6, Hillside Addition, located between Madison Street and Monroe
Street, east of Arizona Street for utility and drainage purposes.
29. Resolution-to approve communication from Community Planning and Development
Director transmitting request to proceed with demolition of 324 and 400
Commercial Street, 207 West 3rd Street and 400 C Street at an estimated
cost of$115,363.00 and demolition of 312-326 We t Park Avenue at an estimated
cost of$103,850.00. jc -(er$arl
30. Resolution-to designate June 30, 2005 fund balance for specified uses.
December 5, 2005 Page 6
ORDINANCES TO BE ADOPTED
31. An ordinance establishing grades for the F.Y. 2006 Sidewalk Inspection and Repair
Program -Zone 5, Contract No. 691, in the Citu of Waterloo, Iowa.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
32. F.Y. 2006 Sidewalk Repair Assessment Program -Zone 5, Contract No. 691.
Resolution-to approve abandonment schedule.
Resolution-to adopt and levy final schedule of assessments and provide for
payment thereof
33. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,892.00 for work performed
by the Water Works at 138 Mohawk, together with recommendation of approval of
Waterloo Water Works Trustees.
34. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with Atlas Warehouse L.C. for the city to acquire by
donation the former Chamberlain site generally located at 550 Esther Street. Set
date of hearing as December 19, 2005.
35. Resolution-to approve communications from Senior Planner transmitting request to
set new date of hearing as December 19, 2005 on rezoning approximately 70 acres
of land generally located at 2375 Independence Avenue from "A-1"Agricultural
District to "M-2,P"Planned Industrial District for the purpose of expansion of the
Northeast Industrial Site and rescinding Ordinance No. 4784 due to error in legal
description.
36. Resolution-to approve communication from City Planner transmitting request to set
new date of hearing as December 19, 2005 on sale and conveyance of a portion of
the parking lot bounded by East 6th Street, Lafayette Street and Sycamore Street to
Black Hawk County for 50 parking stalls for use by jurors and rescind Resolution
No. 2005-630 due to change in legal description.
37. Resolution-to approve communication from City Planner transmitting addendum to
Development Agreement with Cedar Valley Restoration & Development to construct
new homes and a mixed use building within the block bounded by Lafayette and
Sycamore Streets, as well as East 7th and East 8th Streets to allow for more time for
development as well as acquisition of another parcel. Set date of hearing as
December 19, 2005.
December 5, 2005 Page 7
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, December 5, 2005
3:55 p.m. -Public Works Committee, Council Chambers
4:00 p.m. -Building and Grounds Committee, Council Chambers
4:10 p.m. - Finance Committee, Council Chambers
4:30 p.m. - Council Work Session, Council Chambers
5:00 p.m. - Council Work, Council Chambers
PUBLIC INFORMATION
1. Waterloo Regional Airport Board minutes of October 26, 2005 on file in the City
Clerk's office.
2. Community Development Board minutes of October 18, 2005 on file in the City
Clerk's office.
3. Waterloo Board of Adjustment minutes of November 3, 2005 on file in the City
Clerk's office.
4. Waterloo Historic Preservation Commission minutes of October 25, 2005 on file in
the City Clerk's office.
5. Waterloo Cultural and Arts Commission minutes of September 21, 2005 on file in
the City Clerk's office.
6. Telecommunications Commission minutes of October 6, 2005 on file in the City
Clerk's office.
7. Board of Waterloo Water Works Trustees minutes of November 22, 2005 on file in
the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 3 to Ament Inc. in the total amount due of$5,790.00.
2. F.Y. 2005 Street Reconstruction Project, Contract No. 687.
Pay estimate No. 14 to Aspro, Inc. in the total amount due of$14,733.77.
December 5, 2005 Page 8
3. F.Y. 2005 Asphalt Overlay Project, Contract No. 688.
Pay estimate No. 13 to Aspro, Inc. in the total amount due of$272,604.84.
4. F.Y. 2006 Sidewalk Repair Assessment Program -Zone 5, Contract No. 691.
Pay estimate No. 4 to B & B Builders in the total amount due of$185.25.
5. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Dam/Cedar River Plaza and Amphitheatre.
Pay estimate No. 9 to Earth Tech in the total amount due of$52,361.27.
6. Aid Grade Crossing Surface Repair Foulk Rd. Waterloo, IA-Black Hawk County,
STP-SF00(30)-2C-07.
Pay Progressive Bill Nos. 1, 2 and 3 to Iowa Northern Railway Company in the total
amount due of$6,461.89.
7. Aid Grade Crossing Surface Repair East Shaulis Rd Waterloo, IA-Black Hawk
County, STP-SF00(30)-2C-07.
Pay Progressive Bill Nos. 1, 2 and 3 to Iowa Northern Railway Company in the total
amount due of$4,876.12.
8. San Marnan Drive Traffic Improvements.
Pay Invoice No. 1 to Kirkham Michael in the total amount due of$61,521.69.
9. 18th Street Bridge & Approach Roadway, Contract No. 622.
Pay estimate No. 35 to Peterson Contractors in the total amount due of$95,985.60.
10. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects.
Pay engineering services to Terracon Consultants, Inc. in the total amount due of
$5,720.91.
11. Garden Avenue Area Relief Sewer, Contract No. 684.
Pay estimate No. 7 to Van Hauen & Associates in the total amount due of
$9,061.10.
--r
COUNCIL WORK SESSION
December 5, 2005
4:30—5:00 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Update from Regional Business Center.
ADJOURNMENT
Nancy Eckert
City Clerk
COUNCIL WORK SESSION
December 5, 2005
5:00 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Update from Waterloo Community Playhouse.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
December 1, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk