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HomeMy WebLinkAbout04.April Council Work Session April 28, 2005 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, APRIL 25, 2005 CITY OF WATERLOO GOALS 1. Enhance the economic well-being of Waterloo by emphasizing economic development as the top priority for the City Council, resulting in an expanded tax base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Adopt the International Property Maintenance Code to improve the health, safety and appearance of the City. 6. Seek additional opportunities to share services and resources with other government entities. 7. Work toward lowering the overall property tax rate for Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Agenda, as proposed or amended. April 25, 2005 ..-- Page 2 Minutes of April 18, 2005, Regular Session, as proposed. Proclamation declaring May 2005 as Motorcycle Safety and Awareness Month. Proclamation declaring April 24-30, 2005 as Arbor Week. Presentation by Summer of Service local group on 4th annual event to be held on July 19- 23, 2005. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Resolution-to approve communication from City Engineer transmitting request of Bruce Glenn for a waiver for a concrete driveway to be located at 2825 Deere Road, together with recommendation of approval. 3. Resolution-to approve communication from City Engineer transmitting request of Scott Mueller for a waiver for a concrete driveway to be located at 1920 Clearview Street, together with recommendation of approval. 4. Resolution-to approve communication from City Engineer transmitting request of Scott Mueller for a waiver for a concrete driveway to be located at 1609 Butler Avenue, together with recommendation of approval. 5. Resolution-to approve communication from City Engineer transmitting request of Scott Mueller for a waiver for a concrete driveway to be located at 1914 Clearview Street, together with recommendation of approval. 6. Resolution-to approve communication from City Clerk transmitting renewal of Adopt-A-Highway application with Iowa Department of Transportation to allow the Cedar Valley Lions Club to pick up trash within State Right-of-Way from the Highway 20/U.S. 63 overpass south two miles from January 1, 2005 through January 1, 2007. 7. Resolution-to approve communication from City Clerk transmitting request of Tom and Rebecca Abbas to burn approximately '/� acre of prairie grass located adjacent to their property at 2048 Grand Boulevard from April 26-May 13, 2005, together with recommendation of approval of the Leisure Services Director, Superintendent of Waste Management Services and Fire Chief April 25, 2005 Page 3 8. Resolution-to approve communication from Police Chief transmitting request of Main Street Waterloo to hold Cinco de Mayo Festival on May 7, 2005 from 4:00 p.m. to 10:00 p.m. on West 4th Street near LaPlacita Grocery. b. Motion to approve the following: 1. Communication from Mayor Hurley transmitting recommendation of appointment of Steve Dust, with term expiration date of January 14, 2008, appointment of Thomas Schellhardt, with term expiration date of June 14, 2006, and reappointment of Cynthia Goro and Mark Higley to the Airport Board, with term expiration date of January 14, 2008. 2. James Bartlett, Police Investigator, to attend LEIN course in Des Moines, Iowa on April 25- May 6, 2005, with costs not to exceed $1,195.00, including use of city vehicle. c. Beer License Permit Application Class B Main Street Waterloo transfer to 322 West 4th Street on May 7-8, 2005. d. Beer License Permit Application Class C Kwik Stop, 4335 Texas Street (New) (Expires 5/01/06) (Includes Sunday Sales) e. Beer/Liquor License Permit Application Class C Olive Garden, 1315 E. San Marnan Drive (Renewal) (Expires 5/28/06) (Includes Sunday Sales) Diamond Daves Crossroads, 124 Crossroads Boulevard (Renewal) (Expires 5/14/06) (Includes Sunday Sales) Expresso Café Oasis, 307 West 5th Street (Renewal) (Expires 4/26/06) (Includes Sunday Sales) Flirt's Gentlemen's Club, 319 Jefferson Street (Renewal) (Expires 4/30/06) (Includes Sunday Sales) f Liquor License Permit Application Class A Amvets Home, Inc., 32 Lafayette Road (Renewal) (Expires 5/13/06) (Includes Sunday Sales) Sunnyside Country Club, 1600 Olympic Drive (Renewal) (Expires 4/13/06) (Includes Sunday Sales) El Mecca Shrine Club, 325 East Park Avenue (New) (14 days-5/03/05- 5/17/05) g. Outdoor Service Area Application Main Street Waterloo, 322 West 4th Street on May 7-8, 2005 Amvets Home, Inc., 32 Lafayette Road Sunnyside Country Club, 1600 Olympic Drive April 25, 2005 .- Page 4 h. Cigarette Permit Application Jet Lounge, 451 West Parker Street Kwik Stop, 4335 Texas Street i. Bonds. HEARINGS AND BIDS 2. F.Y. 2005 US 218/11 th Street Traffic Safety Improvement, Contract No. 671. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Superintendent of Traffic Operations for review. HEARINGS 3. Site plan amendment to the "S-1" Shopping Center Commercial District for property generally located at the southwesterly corner of San Marnan Drive and Sears Street for the purpose of constructing a new restaurant—Schenk Engineer on behalf of G.P. Schoenfelder. Motion-to receive and file proof of publication of notice of public hearing. Motion-to table indefinitely at the request of the applicant. 4. Site plan amendment to the "S-1" Shopping Center Commercial District for redevelopment of the Crossroads Shopping Center building and overall site—Coyote Crossroads LLC. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution-to approve said site plan amendment. 5. Vacation, sale and conveyance for $3,000.00 a 25'x 635"portion of city right-of- way generally located south of 1304 Bishop Avenue—Thomas Mount. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. April 25, 2005 Page 5 6. Site plan amendment to the "S-1" Shopping Center Commercial District for property generally located near the southwesterly corner of San Marnan Drive and Sears Street for the purpose of constructing a new restaurant (Metro Buffet)—Point Builders LLC on behalf of Shi Zhong Zheng. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution-to approve said site plan amendment. 7. Development Agreement to sell and convey for$1.00 a 5-acre portion of Lot 12, MidPort America Park Plat No. 2 to construct a new 16,625 sq.ft. Fed Ex Ground facility on property generally located along the northerly side of Airline Highway,just east of the railroad track crossover, with a minimum taxable value of$1,250,000.00 and five year tax rebatements at 50 percent per year—Pounette Development LLC. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said Development Agreement. Resolution-to authorize said sale and conveyance. UNFINISHED BUSINESS 8. Replacement of Hangar Roof and Door Seals at Waterloo Regional Airport. Resolution-to approve communication from Airport Director transmitting recommendation of award of contract in the amount of$41,937.53 to Service Roofing Company of Waterloo, Iowa. PETITIONS FROM PUBLIC 9. Resolution-to approve communication from City Planner transmitting request of the National Cattle Congress for a site plan amendment to the "M-2,P"Planned Industrial District for the former Greyhound site generally located nearing the crossing of Highways 63 and 20 as part of the casino,future retail center as well as a hotel. Set date of hearing as May 9, 2005. REPORTS 10. Motion-to approve communication from Associate Engineer transmitting Annual Storm Water Management Program Report. DOCUMENTS 11. Preliminary Plat of Dryden Minor Plat. Resolution-to approve preliminary plat and necessary documents. 12. Final Plat of Dryden Minor Plat. Resolution-to approve final plat and necessary documents. April 25, 2005 ..-- �.- Page 6 13. Final Plat of Audubon Park Sixth Addition. Resolution-to approve final plat and necessary documents. 14. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors, Inc. of Reinbeck, Iowa in the amount of$93,130.76 in conjunction with F.Y. 2005 Salvaged Asphalt Crushing, Contract No. 693. 15. Resolution-to approve communication from Associate Planner transmitting request of Adam Clark for tax exemptions on improvements totaling $6,750.00 for property located at 1444 Bertch Avenue in the Consolidated Urban Revitalization Area, together with recommendation of approval. 16. Resolution-to approve communication from Associate Planner transmitting request of Clark Enterprises for tax exemptions on improvements totaling $20,668.00 for property located at 1113-1121 West 7th Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 17. Resolution-to approve communication from Associate Planner transmitting request of Clark Enterprises for tax exemptions on improvements totaling $5,432.00 for property located at 314-320 Johnson Street in the Consolidated Urban Revitalization Area, together with recommendation of approval. 18. Resolution-to approve communication from City Planner transmitting agreement with Wendell Lupkes to lease city property generally located north of Shaulis Road between Prescott's Creek and Southland Park for $100.00 per year to use for baling purposes. 19. Resolution-to approve communication from Community Planning and Development Director transmitting agreement with Velva L. Silbaugh Estate-Karole J. Grace (Executor)for acquisition of property generally located south of Highway 20 and west of Ansborough Avenue at a cost of$24,600.00 in conjunction with construction of the Ansborough Avenue Interchange Project. 20. Resolution-to approve communication from Community Planning and Development Director transmitting agreement with Van G. Miller Incorporated for acquisition of property generally located north of Highway 20 and west of Ansborough Avenue at a cost of$2,643.00 and a temporary easement at a cost of$343.00 in conjunction with construction of the Ansborough Avenue Interchange Project. 21. Resolution-to approve communication from Community Planning and Development Director transmitting agreement with Wesley Miller for acquisition of property generally located at 4436 Ansborough Avenue at a cost of$5,910.00 in conjunction with construction of the Ansborough Avenue Interchange Project. April 25, 2005 Page 7 22. Resolution-to approve communication from Community Planning and Development Director transmitting agreement with XS ON LTD for acquisition of property generally located north of Highway 20 and west of Ansborough Avenue at a cost of $270,000.00 and a temporary easement at a cost of$30.00 in conjunction with Ansborough Avenue Interchange Project. 23. Resolution-to approve communication from Community Planning and Development Director transmitting agreement with Ronald A and Linda S. Wagner for acquisition of property generally described as 4316 and 4330 Ansborough Avenue at a cost of $250,000.00, relocation cost of$50,350.00 for 4316 Ansborough Avenue, and $4,368.00 for 4330 Ansborough Avenue, moving costs of$3,750.00 and incidental costs estimated at no more than $5,000.00 for both properties in conjunction with Ansborough Avenue Interchange Project. 24. Resolution-to approve communication from Community Planning and Development Director transmitting an Encroachment Agreement with Edna Hughes for property located at 614 Lakeside Street for access to utility easement. 25. Replacement of Hangar Roof and Door Seals at Waterloo Regional Airport. Resolution-to approve communication from Airport Director transmitting contract in the amount of$41,937.53 with Service Roofing Company of Waterloo, Iowa. 26. Tibbitts Baseball Complex Project. Motion-to approve communication from Leisure Services Director transmitting Change Order for a net increase in the amount of$666.01 for work performed by Miller Fence Company of Waterloo, Iowa. NEW BUSINESS 27. Resolution-to approve pp communication from City Engineer transmitting request to send out notification to property owners of proposed sidewalk repairs and estimate of costs and setting date of hearing as May 16, 2005 on proposed repairs in conjunction with the Sidewalk Repair Inspection and Repair Program-Zone 5. 28. Resolution-to approve communication from City Planner transmitting request of John Galvin to purchase city-owned bricks located at the Hawthorne site at a cost of $1,000.00. 29. Resolution-to approve communication from Community Development Director transmitting request to set date of hearing as May 2, 2005 on Consolidated Plan One-Year Action Plan for Fiscal Year 2006 Community Development Block Grant and Home Programs. 30. Resolution-to approve communication from Community Development Director transmitting request to set date of hearing as May 2, 2005 on amendment to Fiscal Year 2005 Consolidated Plan One-Year Action Plan to reallocate funds from Fiscal Years 2004 and 2005. April 25, 2005 Page 8 • ORAL PRESENTATIONS Motion-to receive and file oral comments. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of acquisition of properties as part of U.S. Highway 20 and Ansborough Avenue Interchange Project pursuant to Iowa Code Section 21.5(1)(j)(2003). 2. Discussion of acquisition of Meyers Sheet Metal property located at 113 E. 8th Street pursuant to Iowa Code Section 21.5(1)(j)(2003). Motion-to adjourn Executive Session. Resolution-to establish amount of just compensation for certain properties to be acquired for construction of U.S. Highway 20 and Ansborough Avenue Interchange and authorize the use of condemnation procedures. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, April 25, 2005 4:15 p.m. -Building & Grounds Committee, Council Chambers 4:20 p.m. -Boards & Commission Committee, Council Chambers 4:25 p.m. - Finance Committee, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers 5:00 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Waterloo Public Library minutes of March 14, 2005 on file in the City Clerk's office. 2. Waterloo Convention & Visitors Bureau minutes of March 15, 2005 on file in the City Clerk's office. 3. Civil Service Commission minutes of March 16, 2005 on file in the City Clerk's office. 4. Communication from Library Director transmitting retirement of Carole Joblinske, Library Assistant, effective April 29, 2005, together with recommendation of payment of$62.04 for unused vacation time. April 25, 2005 Page 9 CONTRACT PAYMENT SCHEDULE 1. F.Y. 2005 Salvaged Asphalt Crushing, Contract No. 693. Pay estimate No. 3 to Peterson Contractors in the total amount due of$37,202.72. 2. 18th Street Bridge &Approach Roadway, Contract No. 622. Pay estimate No. 20 to Peterson Contractors in the total amount due of $102,780.70. 3. F.Y. 2005 Garden Avenue Area Relief Sanitary Sewer, Contract No. 684. Pay estimate No. 1 to Van Hauen &Associates in the total amount due of $130,387.97. COUNCIL ORK SESSION Apf125, 2005 4:45 5:00 p.m. Coun 1 Chambers Roll Call. Approval of Agenda, as proposed. 1. Discussion of manufactured homes. ADJOURNMENT Nancy kert City Cle k COUNCIL ' ORK SESSION Apri 25, 2005 5:10 p.m. Counc 1 Chambers Roll Call. Approval of Agenda, as proposed. 1. Discussion of savings due to LED ins i.llations—Superintendent of Traffic Operations. ADJOURNMENT Nancy E kert City Cle ik BOARDS AN COMMISSIONS Apri 25, 2005 4:20 4:25 p.m. Counc 1 Chambers Roll Call: Members: Chairperson Caroly Cole Regin.ld Schmitt Eric G nderson Approval of Agenda, as proposed. NEW BUSINESS 1. Review of Mayor Hurley's recommen ation of appointment of Steve Dust, with term expiration date of January 14, 2008, a ointment of Thomas Schellhardt,with term expiration date of June 14, 2006 and r appointment of Cynthia Goro and Mark Higley to the Airport Board, with term expiratio date of January 14, 2008. ADJOURNMENT Nancy E kert City Cle k Council Work Session April 21, 2005 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, APRIL 18, 2005 CITY OF WATERLOO GOALS 1. Enhance the economic well-being of Waterloo by emphasizing economic development as the top priority for the City Council, resulting in an expanded tax base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Adopt the International Property Maintenance Code to improve the health, safety and appearance of the City. 6. Seek additional opportunities to share services and resources with other government entities. 7. Work toward lowering the overall property tax rate for Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Carol French-Johnson, Director of Waterloo Public Library. Agenda, as proposed or amended. April 18, 2005 Page 2 Minutes of April 11, 2005, Regular Session, as proposed. Proclamation declaring April 19, 2005 as Equal Pay Day. Proclamation declaring the week of April 17, 2005 as SaYes2Poetry Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Resolution-to approve communication from City Engineer transmitting request of Pat Kohls for a waiver for a concrete driveway to be located at 801 Belle Street, together with recommendation of approval. b. Motion to approve the following: 1. Rhonda Weber, Police Investigator, to attend Advanced Chemical Latent Development School in Ames, Iowa on April 10-13, 2005, with costs not to exceed $918.00, including use of city vehicle. 2. Marlene Ackerman, Registrar, to attend Upper Midwest Conservation Association Workshop in Iowa Falls, Iowa on April 28-29, 2005, with costs not to exceed $295.00. c. Beer License Permit Application Class B Lost Island Waterpark, Inc., 2225 E. Shaulis Road (6 months —5/01/05- 10/31/05) (Includes Sunday Sales) Main Street Waterloo, Lincoln Park (6 months —5/01/05- 11/01/05) Crazy Buffet, 3551 University Avenue (New) (Expires 4/15/06) (Includes Sunday Sales) d. Beer License Permit Application Class C Cork's Grocery, 1956 Lafayette Street (Renewal) (Expires 4/30/06) (Includes Sunday Sales) New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 5/31/06) (Includes Sunday Sales) April 18, 2005 Page 3 e. Beer/Liquor License Permit Application Class C Half Pint Saloon, 1831 Independence Avenue (New Owner) (Expires 4/18/06) (Includes Sunday Sales) Balkan Grill, 926 LaPorte Road (New) (Expires 4/22/06) (Includes Sunday Sales) Paulie's Place, 814 LaPorte Road (Renewal) (Expires 5/14/06) (Includes Sunday Sales) f Liquor License Permit Application Class E New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 5/31/06) (Includes Sunday Sales) g. Wine License Permit Application Class B New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 5/31/06) (Includes Sunday Sales) h. Outdoor Service Area Application Lost Island Waterpark, Inc., 2225 E. Shaulis Road Main Street Waterloo, Lincoln Park i. Bonds. HEARINGS AND BIDS 2. Purchase of End Loader Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize purchase of end loader from State Bid through Murphy Tractor of Waterloo, Iowa in the amount of$109,250.00. 3. Class I Aircraft Rescue And Fire Fighting Vehicle for Waterloo Regional Airport. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Airport Director for review. April 18, 2005 N. Page 4 • 4. Replacement of Airfield Signage at Waterloo Regional Airport. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Airport Director for review. 5. Replacement of Hangar Roof and Door Seals at Waterloo Region al Airport. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Airport Director for review. HEARINGS 6. Site Plan amendment to the "M-2,P"Planned Industrial District for a portion of Lot 12, MidPort America Plat No. 2 for the purpose of constructing a 16,625 square foot industrial building generally located off Airline Highway, east of the railroad crossover. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution-to approve said site plan amendment. 7. Vacation of northerly 25 feet of a 60 foot easement generally located along Lot 12, MidPort America Plat No. 2 to allow for development of the site. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. • April 18, 2005 Page 5 8. Rezone from "R-2" One and Two Family Residence District to "R -4"Multiple Family Resident District property generally located at the corner of Broadway and Virginia Streets for the purpose of constructing a new multiple housing complex unit (4 unit condo)Iowa Post Frame Builders. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—Motion-to receive and file petition of objection. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. UNFINISHED BUSINESS 9. 2005 Right-of-Way Mowing Contract. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract for Option E in the amount of$41.75 per acre to Professional Lawn Care, L.L.C. of Waterloo, Iowa; Option A in the amount of $35.95 per acre, Option D in the amount of$22.00 per acre and Option F in the amount of$42.00 per hour to B & B Lawn Care, Inc. of Waterloo, Iowa. ELETE -10. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting agreement with Johnson Controls to perform maintenance/energy study at five city buildings at a cost of$15,000.00. PETITIONS FROM PUBLIC 11. Resolution-to approve communication from Senior Planner transmitting request of Mike Meyer for a site plan amendment to the "R-3,R-P"Planned Residence District property generally located at the corner of Southland Drive and Sergeant Road for the purpose of constructing a new 6,000 sq.ft. professional office building for government use, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as May 9, 2005. 12. Resolution-to approve communication from Senior Planner transmitting request of Blake Development for a site plan amendment to the "R -3,R-P"Planned Residence District property generally located near the northwest corner of West 4th Street and Ansborough Avenue for development of 18 two -family condo units, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as May 9, 2005. 13. Resolution-to approve communication from City Planner transmitting request of Cinema Entertainment Corporation for a site plan amendment to the "S -1" Shopping Center Commercial District for redevelopment and expansion of existing Cinema 12 Theaters, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as May 9, 2005. April 18, 2005 �" Page 6 DOCUMENTS 14. Resolution-to approve communication from Assistant City Engineer transmitting Construction Plans for Storm Sewer Extension for Ekho Ridge Condominiums, as submitted by Wayne Claassen Engineering and Surveying, Inc. of Waterloo, Iowa. 15. 2005 Right-of-Way Mowing Contract. Resolution-to approve communication from Leisure Services Director transmitting Contracts, Bonds and Certificates from Professional Lawn Care, L.L.C. of Waterloo, Iowa for Option E, and Contracts, Bonds and Certificates of Insurance from B&B Lawn Care, Inc. of Waterloo, Iowa for Options A, D, and F. 16. Resolution-to approve communication from City Clerk transmitting proposal from Gallagher Benefit Services at a cost of$7,500.00, plus travel costs, to provide consulting services to perform an assessment of the city's health plan to assess projected expected total costs for the fiscal year beginning July 1, 2006. 17. Resolution-to approve communication from Community Planning & Development Director transmitting settlement of loan from Max Guernsey Estate in the amount of $26,962.75, the maximum guarantee,for a loan made to Auto Tech, Inc in the amount of$50,00.00, with a current principal balance of$36,472.18. 18. Resolution-to approve communication from Airport Director transmitting 6 -month lease agreement with MOBILEMONEY, Inc. to provide ATM machine at the Waterloo Airport at a cost of$150.00 per month, with the Airport to receive $1.00 per month per transaction. 19. Resolution-to approve communication from Community Planning and Development Director transmitting Supplemental Agreement No. 1 to the Professional Services Agreement with Earth Tech, Inc. of Waterloo, Iowa in conjunction with U.S. 63 Corridor Study. RESOLUTIONS TO BE ADOPTED 20. Resolution-to dedicate easement generally located on a vacated portion of right -of- way located on Logan Avenue at the Mullan Avenue intersection for utility purposes. ORDINANCES TO BE ADOPTED 21. An ordinance amending the 2003 Traffic Code by adding Subsection (2a) Dane Street to Section 559, 10 Minute Parking (installing 10 minute parking limit in front of 521-523 Dane Street). Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. April 18, 2005 Page 7 NEW BUSINESS 22. Resolution-to approve communication from Senior Planner transmitting request to vacate a portion of right-of-way generally located at the southwest corner of Health Street and U.S. Highway 63, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as May 2, 2005. 23. Resolution-to approve communication from Senior Planner transmitting request to vacate the easterly 101'x 25'portion of property generally located within Regal Avenue and the alley abutting property to the east and rescind Ordinance No. 4369 in its entirety. Set date of hearing as May 2, 2005. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, April 18, 2005 4:45 p.m. - Council Work Session, Council Chambers 5:00 p.m. -Finance Committee, Council Chambers PUBLIC INFORMATION 1. Communication from Superintendent of Waste Management Services transmitting resignation of Larry Scott, Solid Waste Foreman, effective April 8, 2005, together with recommendation of payment of$2,623.58 for unused vacation pay and sick time. 2. Waterloo Historic Preservation Commission minutes of March 22, 2005 on file in the City Clerk's office. 3. Waterloo Regional Airport Board minutes of January 21, 2005 on file in the City Clerk's office. COUNCIL WORK SESSION April 18, 2005 4:45 — 5:00 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed. 1. Update on Cedar Valley Coalition Trip to Washington. ADJOURNMENT Nancy Eckert City Clerk Neighborhood Coalition Meeting April 18, 2005 7:00 p.m. Saint Paul's United Methodist Church 207 West Louise Street Mayor Tim Hurley and Council Members will be present at a Neighborhood Coalition Community Seminar on Monday, April 18, 2005 at 7:00 p.m. at Saint Paul's United Methodist Church, 207 West Louise Street. Nancy Eckert City Clerk Council Work Session April 14, 2005 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, APRIL 11, 2005 CITY OF WATERLOO GOALS 1. Enhance the economic well-being of Waterloo by emphasizing economic development as the top priority for the City Council, resulting in an expanded tax base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Adopt the International Property Maintenance Code to improve the health, safety and appearance of the City. 6. Seek additional opportunities to share services and resources with other government entities. 7. Work toward lowering the overall property tax rate for Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Dennis Clark, General Manager of Waterloo Water Works. Agenda, as proposed or amended. April 11, 2005 •-- Page 2 Minutes of April 4, 2005, Regular Session, as proposed. Proclamation declaring April 18, 2005, as West Fest Day. Proclamation declaring April 2005 as Fair Housing Month. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from City Clerk transmitting request of Castle Hill Elementary School for an exception to burning yard waste to burn a small area of prairie grass located near the school on April 13 or April 15, 2005, together with recommendation of approval of the Fire Chief Leisure Services Director and Superintendent of Waste Management Services. 3. Communication from City Clerk transmitting request of Tom Schilke for an exception to burning yard waste to burn approximately 1/2 acre of prairie grass located near Hoover Middle School and 3/4 acre of prairie grass located near Kittrell Elementary School during April 15 -May 15, 2005, together with recommendation of approval of the Fire Chief Leisure Services Director and Superintendent of Waste Management Services. 4. Communication from Police Chief transmitting request of Cool 105.7 Radio to hold 4th Street Cruise on May 28, 2005 from noon until 4:00 p.m. with cars from the East side traveling from Mulberry Street across the river on Fourth Street to Jefferson Street to Park Avenue back to Mulberry Street, and cars from the West side traveling from Jefferson Street across the river on Fourth Street to Mulberry Street to Fifth Street to Jefferson Street. 5. Communication from City Engineer transmitting request of Paul Wilson for a waiver for a concrete driveway to be located at 204 Belle Street, together with recommendation of approval. 6. Communication from City Clerk transmitting request of Cedar Valley Youth Soccer Association transmitting request to burn approximately 10 acres of prairie grass located near the soccer complex parallel to Ridgeway Avenue between DeWitt Road and Black Hawk Creek during the week of April 11, 2005, together with recommendation of approval of the Fire Chief Leisure Services Director and Superintendent of Waste Management Services. • April 11, 2005 Page 3 b. Motion to approve the following: 1. Ned DeBerg, Fire Chief; and Pat Treloar, Fire Department Community Services Coordinator; to attend CDC Conference in Denver, Colorado on May 8-11, 2005, with costs not to exceed $2,885.00. 2. Wendy Drinovsky, Waterloo Police Department System Analyst, to attend Shield Technology Spring Training in Des Moines, Iowa on May 2-4, 2005, with costs not to exceed $301.00. c. Beer License Permit Application Class B DELEirE - Crazy Buffet, 3551 University Avenue (New) (Expires 4/15/06) (Includes Sunday Sales) Waterloo Softball Association, Inc., corner of Burton & Longfellow (6 months- 4/20/05- 10/20/05) (Includes Sunday Sales) Waterloo Women's Softball Association, Park Road & Burton Avenue (6 months- 4/25/05- 10/25/05) (Includes Sunday Sales) d. Beer License Permit Application Class C New Star Mart, 1415 Logan Avenue (New) (Expires 4/15/06) (Includes Sunday Sales) Holiday Stationstore, 3260 University Avenue (Renewal) (Expires 5/4/06) (Includes Sunday Sales) El Mercadito, 520 LaPorte Road (Renewal) (Expires 5/21/06) (Includes Sunday Sales) DELETE - New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 5/31/06) (Includes Sunday Sales) e. Beer/Liquor License Permit Application Class C A.J. Eatery & Spirits, Inc., 1415 E. San Marnan Drive (Renewal) (Expires 4/21/06) (Includes Sunday Sales) DELErE f Liquor License Permit Application Class E New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 5/31/06) (Includes Sunday Sales) DELETE g, Wine License Permit Application Class B New Star Liquor, 1309 Lafayette Street (Renewal) (Expires 5/31/06) (Includes Sunday Sales) h. Outdoor Service Area Application Waterloo Women's Softball Association, Park Road & Burton Avenue April 11, 2005 ' Page 4 i. Recycling Yard License Application Airline Auto Plaza, 1346 W. Airline j. Cigarette Permit Application New Star Mart, 1415 Logan Avenue k. Bonds. HEARINGS AND BIDS 2. Purchase of Four Pick-up Trucks Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING---No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize award of contract in the amount of$58,186.10 from Karl Chevrolet of Ankeny, Iowa. PETITIONS FROM PUBLIC 3. Resolution-to approve communication from Community Planning and Development Director transmitting a Development Agreement with Poynette Development LLC to sell and convey a five-acre portion of Lot 12, MidPort America Park Plat No. 2 to construct a new 16,625 sq.ft. Fed Ex Ground facility on property generally located along the northerly side of Airline Highway,just east of the railroad track crossover, with a minimum taxable value of$1,250,000.00 and tax rebatements for five years at 50 percent per year. Set date of hearing as April 25, 2005. DOCUMENTS 4. Resolution-to approve communication from Fire Chief transmitting an application with Office of Domestic Preparedness of U.S. Department of Homeland Security for Assistance to Firefighters grant (AFG) in the amount of$269,226.00, with required city match of$53,845.00, to be used for backup generators at all Waterloo Fire Stations. 5. Resolution-to approve communication from Fire Chief transmitting request to accept Centers for Disease Control grant in the amount of$446,400.00, with no required city match, to be used for expansion of Fire PALS Program. 6. Resolution-to approve communication from City Engineer transmitting revised Construction Plans for Borwig Sanitary Sewer serving Borwig Lane, as submitted by Shoff Consulting Engineers of Cedar Falls, Iowa and Sewage Treatment Agreement DNR Form 29 with the Iowa Department of Natural Resources. 7. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting 28E Agreement with Black Hawk County to provide parking lot enforcement service for county parking lots.. April 11, 2005 Page 5 8. Resolution-to approve communication from Associate Engineer transmitting agreement with Iowa Northern Railroad and Iowa Department of Transportation for railroad signal project at Mitchell Avenue Crossing, with total project cost of $110,000.00 and city's cost of$5,500.00. 9. Preliminary Plat of MidPort America Park Plat No. 2. Resolution-to approve preliminary plat and necessary documents. 10 Final Plat of MidPort America Park Plat No. 2. Resolution-to approve final plat and necessary documents. 11. Resolution-to approve communication from Community Planning and Development Director transmitting agreement with Thomas Mount for total acquisition of property located at 107 East 7th Street at a cost of$30,000.00, and moving costs not to exceed $10,000.00 and incidental closing costs estimated at no more than $5,000.00, as part of the East Side Housing Development Project. 12. Resolution-to approve communication from City Engineer transmitting Termination of Agreement with Earth Tech, Inc.for design survey, preliminary and final design and preparation of plans in conjunction with Cedar River Bike Trail -E. 4th Street to 18th Street, Contract No. 640, which is now under the River Renaissance Projects agreement. 13. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$20,390.00 to Lehman Trucking and Excavating Inc. of Waterloo, Iowa and approval of contract in conjunction with General Obligation Bond Demolition Contract, Contract No. 137-D- GO-04-05. 14. Iry Warren Pro Shop Addition and Renovation Project. Motion-to approve communication from Leisure Services Director transmitting Change Order No. 1 for a net increase in the amount of$975.00 for work to be performed by Michael Huff Construction of Cedar Falls, Iowa. 15. Resolution-to approve communication from Community Planning Development Develo ment Director transmitting an agreement with Maxim Technologies at a cost of$1,750.00 to perform Phase I-Environmental Site Assessment for Lots 11 and 12 in MidPort America Park Plat No. 2. 16. Resolution-to approve communication from Community Planning and Development Director transmitting an agreement with Terracon Consulting at a cost of$1,355.00 to perform Phase II limited soil sampling of the Cedar Valley Plaza and Sports Recreation Zone. April 11, 2005 Page 6 ' RESOLUTIONS TO BE ADOPTED 17. Resolution-to accept the assignment and Quit Claim of a privately constructed sanitary sewer system from Youngblut Construction Company, Inc.for property generally located west of Dysart Road. NEW BUSINESS 18. Resolution-to approve communication from Senior Planner transmitting request to vacate, sell and convey to Thomas Mount for$3,000.00 a 25'x 635'portion of city right-of-way generally located south of 1304 Bishop Avenue. Set date of hearing as April 25, 2005. 19. Resolution-to approve communication from Superintendent of Streets requesting authorization to seek bids for various asphalt emulsions/bituminous products for upcoming Oiling, Seal Coating, Chip Sealing, Fog Sealing, Crack Sealing and oil patch material programs. 20. Resolution-to approve communication from Airport Director transmitting request to purchase Oshkosh High Speed Snow Plow with 17'Blade from Trans-Iowa Equipment at a costs of$245,337, with $233,070.00 covered by FFA grant and $12,267.00 covered under Passenger Facility Program. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, April 11, 2005 4:45 p.m. -Human Resources Committee, Council Chambers 4:50 p.m. -Building & Grounds Committee, Council Chambers 4:55 p.m. - Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Planning, Programming and Zoning Commission minutes of March 1, 2005 on file in the City Clerk's office. 2. Black Hawk County Criminal Justice Information System Board of Directors minutes of March 2, 2005 on file in the City Clerk's office. April 11, 2005 Page 7 3. Communication from Police Chief transmitting appointment of Molly Voiding to the position of Clerk I, effective April 11, 2005. Council Work Session April 7, 2005 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, APRIL 4, 2005 CITY OF WATERLOO GOALS 1. Enhance the economic well-being of Waterloo by emphasizing economic development as the top priority for the City Council, resulting in an expanded tax base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Adopt the International Property Maintenance Code to improve the health, safety and appearance of the City. 6. Seek additional opportunities to share services and resources with other government entities. 7. Work toward lowering the overall property tax rate for Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. General Rules for Public Participation 1. You may address anu item on the agenda by stepping your name, address and groupaffiliation i appropriate)tand o thepeak clearly into, and ethe mr icrophone. 2. nition by the chair, state .f.� (f P 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. j Moment of Silence. Pledge of Allegiance: Tom Jennings, Police Chief ORAL PRESENTATIONS Motion-to receive and file oral comments. April 4, 2005 � Page 2 Agenda, as proposed or amended. Minutes of March 28, 2005, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from City Clerk transmitting request from Hawkeye Community College for an exception to burning yard waste to burn approximately 111/4 acres of prairie grass located near Hawkeye Campus during April 1 -May 15, 2005, together with recommendation of approval of the Fire Chief Leisure Services Director and Superintendent of Waste Management Services. b. Motion to approve the following: 1. Chris Gergen, Police Officer, to attend Defensive Tactics Instructor School in Des Moines, Iowa on May 16-20, 2005, with costs not to exceed $543.00, including use of city vehicle. 2. Lisa Campbell, Police Sergeant, to attend Firearms Instructor Recertification School in Des Moines, Iowa on May 5-6, 2005, with costs not to exceed $227.00, including use of city vehicle. 3. Dave Mohlis, Police Sergeant, to attend Crash Data Retrieval Toolkit Operator's Certification Course in Iowa City, Iowa on April 11-13, 2005, with costs not to exceed $345.00, including use of city vehicle. 4. Rob Camarata, Bob Duncan, Mike Rasmussen, and Jeff Duggan, Police Investigators, to attend Death Investigation Seminar in Iowa City, Iowa on May 17-18, 2005, with costs not to exceed $420.00, including use of city vehicle. 5. Carrol Kienol, Police Sergeant; Willie Keller, Police Officer; Dave Mohlis, Police Sergeant; to attend Midwest Association of Technical Accident Investigators Conference in Rapid City, South Dakota on June 7-11, 2005, with costs not to exceed $1,354.00. 6. Tom Jennings, Police Chief; and John Beckman, Police Captain; to attend FBI National Associates Iowa Chapter Annual Training in Keokuk, Iowa on March 13- 15, 2005, with costs not to exceed $255.00, including use of city vehicle. April 4, 2005 Page 3 7. Louis Starks, Contracts & Grants Coordinator, to attend U.S. Department of Housing and Urban Development Conference in Omaha, Nebraska on April 6-8, 2005, with costs not to exceed $450.00, including use of city vehicle. 8. Eric Thorson, City Engineer, to attend Storm Water Utility Workshop in Ankeny, Iowa on April 14, 2005, with costs not to exceed $120.00, including use of city vehicle. c. Beer License Permit Application Class C Jim Lind Standard Service, 230 E. Ridgeway Avenue (Renewal) (Expires 4/6/06) (Includes Sunday Sales) d. Beer License Permit Application Class B The Grand Hotel, 300 W. Mullan Avenue (Renewal) (Expires 4/12/06) (Includes Sunday Sales) All Golf Center, 1850 W. Ridgeway Avenue (Renewal) (Expires 4/15/06) (Includes Sunday Sales) e. Beer/Liquor License Permit Application Class C Jet Lounge, 451-453 West Parker Street (New Owner) (Expires 4/15/06) (Includes Sunday Sales) f Outdoor Service Area Application All Golf Center, 1850 W. Ridgeway Avenue g. Bonds. HEARINGS AND BIDS 2. 2005 f Way Right 9 Mowing. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. April 4, 2005 Page 4 3. Structural Steel and Metal Decking (materials only)for 2005 Riverfront Stadium Renovations and Improvements Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize award of contract in the amount of$31,462.27 to Emmert. 4. Metal Roof and Flashings for 2005 Riverfront Stadium Renovations and Improvements Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to authorize award of contract in the amount of$46,500.00 to Hawkeye Sheet Metal Co. of Waterloo, Iowa. HEARINGS 5. Vacation of a portion of right-of-way generally described as Mulberry Street crossover located west of the Franklin Street and Oak Avenue intersection. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. UNFINISHED BUSINESS 6. F.Y. 2005 Sidewalk Repair Program-Zone 5, and Trail Repairs, Contract No. 689. Resolution-to approve communication from City Engineer transmitting recommendation of award of contract in the amount of$82,987.58 to B & B Builders and Supply of Waterloo, Iowa. 7. F.Y. 2005 Asphalt Overlay Program, Contract No. 688. Resolution-to approve communication from City Engineer transmitting recommendation of award of contract in the amount of$2,547,690.87 to Aspro, Inc. & Subsidiaries of Waterloo, Iowa. PETITIONS FROM PUBLIC 8. Resolution-to approve communication from Senior Planner transmitting request of Iowa Post Frame Builders to rezone from "R-2" One and Two Family Residence District to "R-4"Multiple Residence District property generally located at the corner of Broadway and Virginia Streets for the purpose of constructing a new multiple housing complex unit (4 unit condo). Set date of hearing as April 18, 2005. April 4, 2005 Page 5 9. Resolution-to approve communication from Senior Planner transmitting request of Point Builders LLC on behalf of Shi Zhong Zheng for a site plan amendment to the "S-1" Shopping Center District property generally located near the southwesterly corner of San Marnan Drive and Sears Street for the purpose of a new restaurant. Set date of hearing as April 25, 2005. 10. Resolution-to approve communication from Senior Planner transmitting request of Schenk Engineering on behalf of G.P. Schoenfelder for a site plan amendment to the "S-1" Shopping Center Commercial District property generally located at the southwesterly corner of San Marnan Drive and Sears Street for the purpose of a new restaurant. Set date of hearing as April 25, 2005. 11. Resolution-to approve communication from City Planner transmitting request of Coyote Crossroads LLC for a site plan amendment to the "S-1" Shopping Center Commercial District for redevelopment of the Crossroads Shopping Center building and overall site. Set date of hearing as April 25, 2005. DOCUMENTS 12. F.Y. 2005 Sidewalk Repair Program -Zone 5, and Trail Repairs, Contract No. 689. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$82,987.58 from B &B Builders and Supply of Waterloo, Iowa. 13. F.Y. 2004 Sidewalk Repair Program -Zone 4, Contract No. 677. Motion-to approve communication from City Engineer transmitting Change Order No. 2 for a net increase in the amount of$61,510.58 for work performed by Borwig Building Services, Inc. of Waterloo, Iowa. 14. F.Y. 2004 Sergeant Road Recreational Trail, Contract No. 668. Motion-to approve communication from Associate Engineer transmitting Change Order No. 1 for a net decrease in the amount of$8,378.90 for work performed by Aspro, Inc. and Subsidiaries of Waterloo, Iowa. 15. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance for work completed by Borwig Building Services, Inc. of Waterloo, Iowa in the amount of$155,783.90 in conjunction with F.Y. 2004 Sidewalk Repair Program -Zone 4, Contract No. 677 and receive and file two-year Maintenance Bond. 16. Resolution-to approve communication from Police Chief transmitting an application with the Governor's Office of Drug Control Policy for FFY 2005 Justice Assistance grant in the amount of$490,045.00, with city portion of grant of$228,993.00 with required city match of$68,698.00,for funding of the Tri-County Drug Enforcement Task Force. April 4, 2005 Page 6 17. Resolution-to approve communication from Airport Director transmitting agreement with Iowa Department of Transportation for Air Service Development grant in the amount of$23,000.00, with no required match, to be used for the airport's marketing program. 18. Resolution-to approve communication from General Manager of the Waterloo Water Works transmitting a Release of Real Estate Mortgage for Kevin and Julie Lichty, 7735 Ansborough Avenue,for payment of Promissory Note and Mortgage in conjunction with Kimball South Rural Water Main Project. 19. Resolution-to approve communication from Chief Financial Officer transmitting an agreement with Berens-Tate Consulting Group to update arbitrage calculations for numerous bond issues to maintain tax-exempt status, at an estimated cost of $8,000.00 for sewer revenue bonds and $12,000.00 for general obligation bonds. 20. F.Y. 2005 Asphalt Overlay Program, Contract No. 688. Resolution-to approve communication from City Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$2,547,690.87 from Aspro, Inc. & Subsidiaries of Waterloo, Iowa. RESOLUTIONS TO BE ADOPTED 21. Resolution-to approve communication from City Clerk requesting to correct Resolution No. 2004-869 approving an application with the Economic Development Administration for a grant in the amount of$1 million, with RISE funding of $1,400,000.00 and city match of$400,000.00, to be used for Commercial Street Extension Project. NEW BUSINESS 22. Resolution-to approve communication from City Planner transmitting request for a site plan amendment in the "M-2,P"Planned Industrial District for a portion of Lot 12 in MidPort America Plat No. 2 to construct a 16,625 sq.ft. industrial building generally located off Airline Highway, east of the railroad track crossover. Set date of hearing as April 18, 2005. 23. Resolution-to approve communication from City Planner transmitting request to vacate the northerly 30'of a 60'easement generally located along Lot 12, MidPort America Plat No. 2 to allow for development of the site. Set date of hearing as April 18, 2005. 24. Resolution-to approve communication from Superintendent of Central Garage transmitting request to purchase a new end loader at a cost of$109,250.00 and set date of hearing as April 18,2005. April 4, 2005 Page 7 25. F.Y. 2005 US 218/11 th Street Traffic Safety Improvement, Contract No. 671. Motion-to instruct Superintendent of Traffic Operations to prepare specifications, form of contract, etc. Motion-to receive and file specifications,form of contract etc. Resolution-to preliminarily approve specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of specifications,form of contract, etc. and taking of bids. Set date of hearing as April 25, 2005. 26. Replacement of Hangar Roof and Door Seals at Waterloo Regional Airport. Motion-to instruct Airport Director to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as April 18, 2005. 27. Resolution-to approve communication from Superintendent of Central Garage transmitting request to purchase four mid-size pick up trucks at a total cost of $58,186.10 and set date of hearing as April 11, 2005. Motion-to adjourn to Executive Session EXECUTIVE SESSION 1. Discussion of acquisition of properties on East 7th Street as part of the Downtown Plan and acquisition of properties as part of Highway 20/Ansborough Avenue Interchange Project pursuant to Iowa Code Section 21.5(1)(j)(2003). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, April 4, 2005 4:35 p.m. -Public Safety Committee, Council Chambers 4:40 p.m. -Human Resources Committee, Council Chambers 4:45 p.m. -Public Works Committee, Council Chambers 4:55 p.m. -Building and Grounds Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Board of Waterloo Water Works Trustees minutes of March 23, 2005 on file in the City Clerk's office. April 4, 2005 ' . Page 8 2. Metropolitan Transit Authority minutes of January 13, 2005 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Garden Avenue Area Relief Sewer, Contract No. 684. Pay estimate No. 7 to Earth Tech in the total amount due of$7,670.56. 2. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects, Riverfront Loop/Cedar River Dam/Cedar River Dam/Cedar River Plaza and Amphitheatre. Pay estimate No. 17 to Earth Tech in the total amount due of$15,535.95. 3. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects, Riverfront Loop/Cedar River Dam/Cedar River Dam/Cedar River Plaza and Amphitheatre, Phase 17. Pay estimate No. 1 to Earth Tech in the total amount due of$15,309.62. 4. 18th Street Bridge Replacement &Approach Roadway, Contract No. 622. Pay estimate No. 10 to Earth Tech in the total amount due of$12,155.45. 5. Highway 218 Cedar Valley Lake Trail, Phase 1 & Trolley Car Trail, Contract No. 584. Pay estimate No. 1 to Peterson Contractors in the total amount due of$25,930.00.