HomeMy WebLinkAbout03.March Council Work Session
March 31, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, MARCH 28, 2005
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Don Temeyer, Community Planning and Development Director.
Agenda, as proposed or amended.
Minutes of March 21, 2005, Regular Session, as proposed.
Proclamation declaring March 28 April 3, 2005, as National Community Development
Week.
Proclamation declaring April 2, 2005, as Educational Opportunity Day.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
March 28, 2005 Page 2
2. Resolution-to approve communication from Police Chief transmitting request of
Executive Director of My Waterloo Days to hold annual My Waterloo Days,
including People in the Park on June 2, Dancin'Downtown and Fireworks
Extravaganza on June 3, Fun Run and Children's Bike Race on June 4, and
Parade and People in the Park on June 3, with parade route to begin on 4h Street
and Jefferson Street to Mulberry Street and down 5h Street to Bluff Street.
b. Motion to approve the following:
1. Communication from Superintendent of Waste Management Services transmitting
recommendation of appointment of Jimmie Turner to the positon of Waste
Services Technician, effective March 29, 2005.
2. Dave Ross and Bill Austin, Sewer Maintenance Workers, to attend Spring Short
Course Water and Wastewater Operators in Des Moines, Iowa on April 2627,
2005, with costs not to exceed $450.00, inchding use of city vehicle.
3. Rudy Jones, Community Development Director, to attend NCRC-Iowa NAHRO
Spring Conference in Davenport, Iowa on April 17-19, 2005, with costs not to
exceed $610.00, including use of city vehicle.
4. Don Temeyer, Community Planning& Development Director; and Rudy Jones,
Community Development Director; to attend The National Development Council
Academy 2005 in Chicago, Illinois on May 10-12, 2005, with costs not to exceed
$1,194.00 each, including use of city vehicle.
c. Beer License Permit Application
Class B
South Hills Golf Course, 1830 E. Shaulis Road (Renewal) (Expires 4/1/06) (Includes
Sunday Sales)
d. Outdoor Service Area Application
South Hills Golf Course, 1830 E. Shaulis Road
e. Second Hand Goods Dealer License Application
Hollywood Video, 1205 E. San Marnan Drive
f. Bonds.
•
March 28, 2005 Page 3
HEARINGS AND BIDS
2. F.Y. 2005 Asphalt Overlay Program, Contract No. 688.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids arzl refer to
City Engineer for review.
HEARINGS
3. Site plan amendment to the "S1" Shopping District for property generally located
near the corner of Crossroads Boulevard and Bopp Street for the purpose of
constructing a new Hampton Inn and Suites—Chrisbro LLC.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of the
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to approve said site plan amendment.
4. Vacation of 40'greenway easement generally located near the corner of
Crossroads Boulevard and Bopp Street to allow development of a new Hampton
Inn and Suites—Chrisbro LLC.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file recommendation of approval of the
Planning, Programming and Zoning Commission and oral andwritten comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
UNFINISHED BUSINESS
5. F.Y. 2005 Street Reconstruction Program, Contract No. 687.
Resolution-to approve communication from City Engineer transmitting
recommendation of award of contract in the amount of$3,032,677.29 to Aspro,
Inc. & Subsidiaries of Waterloo, Iowa.
REPORTS
6. Motion-approve communication from Chief Financial Officer transmitting City of
Waterloo Comprehensive Annual Financial Report for Fiscal Year Ended June 30,
2004.
March 28, 2005 Page 4
DOCUMENTS
7. F.Y. 2005 Street Reconstruction Program, Contract No. 687.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$3,032,677.29
from Aspro, Inc. & Subsidiaries of Waterloo, Iowa.
8. Resolution-to approve communication from Building Official/Maintenance
Administrator transmiting agreement with Johnson Controls to perform
maintenance/energy study at five city buildings at a cost of$15,000.00.
9. Resolution-to approve communication from Police Chief transmitting an agreement
with Iowa Department of Public Safety Iowa Governor's Traffic Safety Bureau for
an OWI Prevention grant in the amount of$17,500.00, with no required city match,
to be used for overtime enforcement for alcohol-related traffic problems.
10. Resolution-to approve communication from Leisure Services Director transmitting
application with Community Foundation of Waterloo/Cedar Falls and Northeast
Iowa for grant in the amount of$12,500.00, with no required city match,for the
renovation of Tibbitts Baseball Complex.
11. Resolution-to approve communication from Community Development Director
transmitting Home Investment Partnership Program Consortium Cooperation
Agreement with the U.S. Department of Housing and Urban Development for
additional Federal HOME Program funds for the cities of Waterloo and Cedar Fals.
RESOLUTIONS TO BE ADOPTED
12. Resolution-to designate National Community Development Week of March 28April
3, 2005 to commemorate the Community Development Block Grant Program.
13. Resolution-to dedicate an easement for utility purposes for property generally
located at the northeast corner of Hammond Avenue and San Marnan Drive, south
of the Menard's Lumber Yard and Rescind Resolution No. 2004-761.
14. Resolution-to approve permit fees and excavation repair charges.
15. Resolution-to approve ambulance rates.
March 28, 2005 Page 5
ORDINANCES TO BE ADOPTED
16. An ordinance amending the 2003 Traffic Code by: repealing Subsection (37)
Crossroads Blvd. Of Section 543, Thru Streets; and enacting in lieu thereof a new
Subsection (37) Crossroads Blvd. Of Section 543, Thru Streets; and adding
Subsection (8a) Bopp St. and Crossroads Blvd. To Section 544, All-Way Stop
Intersections(installation of 3-way stop at the intersection of Bopp Street
and Crossroads Boulevard).
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, March 28, 2005
4:20 p.m. -Public Safety Committee, Council Chambers
4:25 p.m. - Council Work Session, Council Chambers
4:55 p.m. - Building and Grounds Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Civil Service List for the position of Waste Services Technician, as certified by the
Civil Service Commission on March 16, 2005.
2. Civil Service List for the position of Fire Lieutenant, as certified by the Civil Service
Commission on March 16, 2005.
3. Civil Service List for the position of Fire Captain, as certified by the Civil Service
Commission on March 16, 2005.
4. Communication from Superintendent of Waste Management Services transmitting
resignation of Jerry Strouse, Instrument Control Technician, effective March 16,
2005, together with recommendation of payment of$$858.70 for unused vacation
pay and sick time.
March 28, 2005 Page 6 .
5. Community Development Board minutes of February 15, 2005, Public Hearing
minutes of February 15, 2005 and Special Meetng minutes of February 21, 2005
on file in the City Clerk's office.
6. Waterloo Historic Preservation Commission minutes of February 22, 2005 on file in
the City Clerk's office.
7. Waterloo Board of Adjustment minutes of February 22, 2005 on file in the City
Clerk's office.
8. Waterloo Housing Authority minutes of January 20, 2004, April 1, 2004, May 18,
2004, July 20, 2004, September 21, 2004, November 23, 2004 and January 25,
2005 on file in the City Clerk's office.
9. Communication from Police Chief transmitting resignation of Steven Edward Paul
Luke, Police Officer, effective March 3, 2005, together with recommendation of
payment of$1,925.07 for unused vacation time and sick pay.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2005 Salvaged Asphalt Crushing, Contract No. 693.
Pay estimate No. 1 to Peterson Contractors in the total amount due of$15,190.50.
2. 18th Street Bridge & Approach Roadway, Contract No. 622.
Pay estimate No. 17 to Peterson Contractors in the total amount due of$58,543.23.
it
COUNCIL WORK SESSION
March 28, 2005
4:25 —4:55 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Review of FYE04 Audited Financial Statements—Chief Financial Officer.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
March 24, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
' I
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, MARCH 21, 2005
General Rules for Public Participation
1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one(1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Don Temeyer, Community Planning and Development Director.
Agenda, as proposed or amended.
Minutes of March 10, 2005 Special Session and March 14, 2005, Regular Session, as
proposed.
Recognition of Tom Lanigan for 30 years of service to the City of Waterloo.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
March 21, 2005 Page 2
2. Resolution-to approve communication from City Clerk transmitting request of
Dennis Clark and Mary Eldridge for an exception to burning yard waste to burn
approximately one acre of prairie grass located north and south of the pond on
property located at 2204 Ashland Avenue during the time frame of March 20-
May 31, 2005, together with recommendation of approval of the Fire Chief
Leisure Services Director and Superintendent of Waste Management Services.
b. Motion to approve the following:
1. Communication from Mayor Hurley transmitting recommendation of appointment
of Steve Grimm to the Planning, Programming and Zoning Commission, with term
expiration date of February 7, 2006.
2. Communication from Mayor Hurley transmitting recommendation of appointment
of Robert C. Stringer to the position of Human Resources Director, effective March
28, 2005, including relocation and temporary housing expenses.
3. Pat Treloar, Fire Department Community Services Coordinator, to attend
Discovering the RD to High Risk AUD Course in Emmitsburg, Maryland on
April16-30, 2005, with costs not to exceed $216.00, including use of city vehicle.
4. Monte Frana, Police Sergeant; and Brent Cirksena, Police Lieutenant, to attend
Tactical Procurement Midwest Conference in Indianapolis, Indiana on April 25-28,
2005, with costs not to exceed $904.00, including use of city vehicle.
5. Alan Carrier, Police Lieutenant, to attend Firearms Instructor Recertification
School in Des Moines, Iowa on May 5-6, 2005, with costs not to exceed $252.00,
including use of city vehicle.
6. John Kehoe, Chief Electrical Inspector, to attend 67th Annual IAEIIowa Chapter
meeting in Marshalltown, Iowa on April 11-13, 2005, with costs not to exceed
$470.00, including use of city vehicle.
c. Beer License Permit Application
Class B
Iry Warren Memorial Golf Course, 1000 Fletcher Avenue (Renewal) (Expires
3/31/06) (Includes Sunday Sales)
d. Beer/Liquor License Permit Application
Class C
The Ground Round, 1425 San Marnan Drive (Renewal) (Expires 3/31/06) (Includes
Sunday Sales)
Beck's Pub & Grille, 3295 University Avenue (Renewal) (Expires 3/24/06) (Includes
Sunday Sales)
J's R & B Lounge, 501 Independence Avenue (Renewal) Expires 4/6/06) (Includes
Sunday Sales)
March 21, 2005
Page 3
Legends, 2122 Kimball Avenue (Renewal) (Expires 3/27/06) (Includes Sunday
Sales)
Red Carpet Golf, 1409 Newell Street (Renewal) (Expires 4/4/06) (Includes Sunday
Sales)
e. Beer/Wine License Permit Application
Special Class C
Waterloo Bucks Baseball, 850 Park Road (Renewal) (6 months - 3/23/05-
9/23/05) (Includes Sunday Sales)
f Brew Pub Privilege
Beck's Pub & Grille, 3295 University Avenue (Renewal) (Expires 3/24/06) (Includes
Sunday Sales)
g. Outdoor Service Area Application
Iry Warren Memorial Golf Course, 1000 Fletcher Avenue
Red Carpet Golf, 1409 Newell Street
Waterloo Bucks Baseball, 850 Park Road
h. Cigarette Permit Application
Packers Inn, 201 Rath Street
i. Fireworks Display Application
West High School, 425 E. Ridgeway during West Fest on April 18, 2005
j. Bonds.
HEARINGS AND BIDS
2. F.Y. 2005 Sidewalk Repair Program-Zone 5, and Trail Repairs, Contract No. 689.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
3. Purchase of Two Snow Control Trucks With Related Equipment.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$169,130.00 to
Harrison Truck Center of Elk Run Heights, Iowa.
4. Purchase of One Chip Truck.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$63,615.00 to
Don's Trucks of Fairbank, Iowa.
March 21, 2005 -- Page 4
PETITIONS FROM PUBLIC
5. Resolution-to approve communication from Senior Planner transmitting request of
Iowa Post Frame Builders to rezone from "R-2" One and Two Family Residence
District to "R-4"Multiple Residence District property generally located at the corner
of Broadway and Virginia Streets for the purpose of constructing a new multiple
housing complex unit, together with recommendation of approval of the Planning,
Programming and Zoning Commission. Set date of hearing as April 11, 2005.
DOCUMENTS
6. Resolution-to approve communication from Associate Engineer transmitting Notice
of Discontinuation of Storm Water Discharge with Iowa Department of Natural
Resources covered under Iowa NPDES General Permit 2 for construction activities
in conjunction with F.Y. 2002 San Marnan Drive Traffic Improvements, Contract No.
647.
7. Resolution-to approve communication from Associate Engineer transmitting
agreement with Iowa Department of Transportation for installation of traffic signals
at ramp intersections in conjunction with F.Y. 2005 US 20/IA 21 Interchange
Traffic Signal Improvement, Contract No. 685, with total project cost of$270,000.00
and city match of$24,300.00.
8. Resolution-to approve communication from Associate Planner transmitting request
of Mian Nisar Ahmed for tax exemptions on improvements totaling $109,000.00 for
property located at 3021 Angeles Drive in the Consolidated Urban Revitalization
Area, together with recommendation of approval.
9. Resolution-to approve communication from Associate Planner transmitting request
of Lisa O'Connell for tax exemptions on improvements totaling $3,900.00 for
property located at 363 Indiana Street in the Consolidated Urban Revitalization
Area, together with recommendation of approval.
10. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with Communication Engineering Company
of Hiawatha, Iowa for maintenance of sound system at Five Sullivan Brothers
Convention Center at a cost of$427.92 per month.
11. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with Johnson Controls to perform
maintenance/energy study at five city buildings at a cost of$15,000.00.
12. Resolution-to approve communication from Fire Chief transmitting Fire Service
Training Bureau grant from the Iowa Department of Public Safety in the amount of
$6,250.00 to be used to enhance the Hazardous Materials Regional Training
Center, with no required city match.
r�
March 21, 2005 Page 5
13. Resolution-to approve communication from City Engineer transmitting Release of
Temporary Easement Form in conjunction with FY. 1996 Sunnyside Heights Area
Street Improvements, Contract No. 504.
14. Resolution-to approve agreement with IOC Black Hawk County, Inc. and Black
Hawk County Gaming Association establishing a development fee for the city equal
to .5 percent of each week's adjusted gross receipts and on the third anniversary
date of commencement of operations the fee shall increase to 1 percent of each
week's adjusted gross receipts and payment of$1 million on the date of the
issuance of gambling license.
RESOLUTIONS TO BE ADOPTED
15. Resolution-to approve building permit and plan review fees schedule.
NEW BUSINESS
16. 2005 Right of Way Mowing.
Motion-to instruct Leisure Services Director to prepare plans, specifications,form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as April 4, 2005.
17. Waterloo Regional Airport Replacement of Airfield Signage.
Motion-to instruct Airport Director to prepare specifications,form of contract, etc.
Motion-to receive and file specifications,form of contract, etc.
Resolution-to preliminarily approve specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of specifications,form of contract,
etc. and taking of bids. Set date of hearing as April 18, 2005.
18. Waterloo Regional Airport Class I Aircraft Rescue and Fire Fighting Vehicle.
Motion-to instruct Airport Director to prepare specifications,form of contract, etc.
Motion-to receive and file specifications,form of contract, etc.
Resolution-to preliminarily approve specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of specifications,form of contract,
etc. and taking of bids. Set date of hearing as April 18, 2005.
19. Resolution-to approve communication from Leisure Services Director transmitting
bids received for Work Package #7, Metal Roofing & Flashings, in conjunction with
2005 Riverfront Stadium Renovations & Improvements. Set date of hearing as
April 4, 2005.
March 21, 2005 Page 6
20. Resolution-to approve communication from Leisure Services Director transmitting
bids received for Work Package #5, Structural Steel & Metal Decking (Materials
Only) in conjunction with 2005 Riverfront Stadium Renovations & Improvements.
Set date of hearing as April 4, 2005.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, March 21, 2005
4:15 p.m. - Council Work Session, Council Chambers
4:40 p.m. -Public Works Committee, Council Chambers
4:45 p.m. - Public Safety Committee, Council Chambers
4:50 p.m. - Human Resources Committee, Council Chambers
5:00 p.m. -Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Civil Service Commission minutes of February 25, 2005 on file in the City Clerk's
office.
2. Waterloo Convention & Visitors Bureau minutes of January 18, 2005 on file in the
City Clerk's office.
3. Waterloo Public Library minutes of February 14, 2005 on file in the City Clerk's
office.
CONTRACT PAYMENT SCHEDULE
1. San Marnan Drive, Phase II, Contract No. 647.
Pay estimate No. 5 to K. Cunningham Construction Co. in the total amount due of
$4,987.98.
COUNCIL WORK SESSION
March 21, 2005
4:15 —4:40 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Discussion of litter control, especially in regard to contractual mowing.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
March 17, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, MARCH 14, 2005
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Eric Thorson, City Engineer.
Agenda, as proposed or amended.
Minutes of March 7, 2005, Regular Session, as proposed.
Presentation of Meth Lab Recognition by Lt. Brent Cirksena.
1. Consent Agenda: (T
he followin
g items will be acted upon byvo
ice,f 9 p vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Resolution-to approve communication from Police Chief transmitting request of
Mimi Coenen to hold Boot Block to raise money for the Leukemia and Lymphoma
Society's Team in Training Program on April 16, 2005 from 10:00 a.m. to 3:00
p.m. on the corner of Ridgeway and Hammond Avenues.
March 14, 2005 Page 2
3. Resolution-to approve communication from City Clerk transmitting request of
Leisure Services Department for an exception to burning yard waste to burn
approximately 3 acres of prairie grass located in Katoski Greenbelt, north of the
shelter on Ridgeway Avenue in early April 2005, together with recommendation
of approval of Fire Chief Leisure Services Director and Superintendent of Waste
Management Services.
b. Motion to approve the following:
1. Ann Meyer, Police Lieutenant, and Melissa Ludwig, Police Investigator, to attend
Iowa Association of Women Police Conference in Ames, Iowa on March 14-15,
2005, with costs not to exceed $317.70, including use of city vehicle.
2. Matt Anderson, Fire Engineer, to attend NFPA Basic ARFF Certification Class in
Dallas, Texas on April 9-17, 2005, with costs not to exceed $2,857.40, including
use of city vehicle.
3. Jason Shoars and Ben Petersen, Firefighters, to attend Smoke Drivers Course in
Jackson, Mississippi on April 23-30, 2005, with costs not to exceed $1,387.50,
including use of city vehicle.
c. Beer/Liquor License Permit Application
Class C
Fortunes, 328 Elm Street (Renewal) (Expires 3/27/06) (Includes Sunday Sales)
Tequila Club, 228 East 4th Street (Renewal) (Expires 3/17/06) (Includes Sunday
Sales)
DELETE - The Ground Round Restaurant, 1425 San Marnan Drive (Renewal) (Expires
3/31/06) (Includes Sunday Sales)
ADD -c2. Liquor License Permit Application
Class C
El Mecca Shrine Club, 325 E. Park Avenue (5 day license—March 15-19, 2005)
d. Outdoor Service Area Application
Fortunes, 328 Elm Street
e. Bonds.
March 14, 2005
Page 3
HEARINGS AND BIDS
2. Purchase of Three Dump Trucks.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of bid documents.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
3. Purchase of 2004 Street Sweeper.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize purchase of 2004 street sweeper at a cost $108,275.00
from EDM Equipment Company of Des Moines, Iowa.
UNFINISHED BUSINESS
4. 2005 Riverfront Stadium Renovations and Improvements.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$99,900.00 to Mike Dolan
Concrete and Masonry, Inc. of Waterloo, Iowa.
PETITIONS FROM PUBLIC
5. Resolution-to approve com
munication mmunicatcon from Senior Planner transmitting request of
Chrisbro LLC for a site plan amendment to the "S-1" Shopping District for property
generally located near the corner of Crossroads Boulevard and Bopp Street for the
purpose of constructing a new Hampton Inn and Suites, together with
recommendation of approval of the Planning, Programming and Zoning
Commission. Set date of hearing as March 28, 2005.
6. Resolution-to approve communication from Senior Planner transmitting request of
Chrisbro LLC to vacate a portion of the 40'greenwa
y easement generally located
9 y
near the corner of Crossroads Boulevard and Bopp Street to allow for development
of a new Hampton Inn and Suites, together with recommendation of approval of the
Planning, Programming and Zoning Commission. Set date of hearing as March 28,
2005.
REPORTS
7. Motion-to receive and file letter from U.S. Department of Housing and Urban
Development transmitting g Quarterly Report for City's Lead Hazard Control Grant
Program with an overall performance rate of 112 out of 100 meaning the city has a
"Green" designation and is meeting and/or exceeding its benchmark standards.
March 14, 2005 +- Page 4
DOCUMENTS
8. Resolution-to approve communication from Associate Engineer transmitting
agreements with the Iowa Northern Railroad and the Iowa Department of
Transportation for Federal Aid Grade Crossing Surface Repair for construction of
crossing at Foulk Road at a cost of$47,263.10, with city's share of$10,452.62,
and crossing at E. Shaulis Road at a cost of$34,844.72, with city's share of
$7,968.94.
9. Resolution-to approve communication from Police Chief transmitting funding
allocation from the Department of Justice, Bureau of Justice Assistance for FY2005
Justice Assistance Grant (JAG) in the amount of$102,419.00, with no required
match, to be shared with Black Hawk County and the City of Cedar Falls.
10. Resolution-to approve communication from Community Planning and Development
Director transmitting an agreement with Howard R. Green Company to perform
Phase If Environmental Assessment at a maximum cost of$39,000.00 for a three
block area and the Black Hawk Sprinklers site at 1100-1106 Sycamore Street.
11. Resolution-to approve communication from Community Planning and Development
Director transmitting Assignment of Promissory Note to the Iowa Department of
Economic Development for default by Clear Windows LLC of CEBA loan/forgivable
loan.
12. Resolution-to approve communication from Community Development Director
transmitting Programmatic Memorandum of Understand with Iowa State Historical
Society for completion of historic review of properties within the city.
13. Resolution-to approve communication from Contracts and Grants Coordinator
transmitting Acquisition Agreement with Bonnie Seenster to purchase the lot located
at 434 Florence Street for $2,600.00, plus taxes in the amount of$263.00.
14. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting Release Of Real Estate Mortgage with George and Donna
Schaefer, 12037 Kimball Avenue,for payment of Promissory Note in conjunction
with Kimball South Rural Water Main Project.
15. Resolution-to approve communication from Associate Engineer transmitting
Supplemental Agreement No. 2 with Earth Tech, Inc. of Waterloo, Iowa for
professional services at a cost of$41,800.00, with local match of$5,016.00, in
conjunction with final design and construction of the US 20/Ansborough Avenue
Interchange Project, Contract No. 667.
16. F.Y. 2005 Garden Avenue Area Relief Sanitary Sewer, Contract No. 684.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$982,000.00 with
VanHauen & Associates, Inc. of Clive, Iowa.
March 14, 2005 Page 5
ORDINANCES TO BE ADOPTED
17. An ordinance amending the 2003 Traffic Code by repealing Section 539, No Turn
Allowed at Red Light; and enacting in lieu thereof a new Section 539, No Turn
Allowed at Red Light(no turn on red at Falls Avenue and Stephan Avenue,
Falls Avenue and University Avenue, Independence Avenue and Idaho
Street, Kimball Avenue and Mitchell Avenue, W. 5th Street and Locust
Street and West 11 th Street and Easton Avenue).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
18. An ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa,
by adding a new Chapter 4, Storm Water Management Program, of Title 8, Public
Utilities (creating a Storm Water Management Authority and Storm Water
Management Enterprise Fund.)
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
19. An ordinance amending the 2001 Code of Ordinances of the City of Waterloo, Iowa,
by adding a new Article A, Illicit Discharge Detection and Elimination of Chapter 4,
Storm Water Management Program, of Title 8, Public Utilities (requires a NPDES
Permit to allow storm water, non-storm water and pollutants to flow into
the city's storm water system).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
20. Resolution-to approve communication from Senior Planner transmitting request to
vacate a portion of right-of-way generally described as the Mulberry Street
crossover located west of the Franklin Street and Oak Avenue intersection, together
with recommendation of approval of Planning, Programming and Zoning
Commission. Set date of hearing as April 4, 2005.
21. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,303.17 for work performed
by the Water Works at 1726 Forest Avenue, together with recommendation of
approval of the Waterloo Water Works Trustees.
22. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$985.00 for work performed by
the Water Works at 111 Adams Street, together with recommendation of approval
of the Waterloo Water Works Trustees.
March 14, 2005 �- Page 6
23. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$615.48 for work performed by
the Water Works at 1463 Oakcrest Drive, together with recommendation of
approval of the Waterloo Water Works Trustees.
24. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$333.38 for work performed by
the Water Works at 1124 Virginia Street, together with recommendation of approval
of the Waterloo Water Works Trustees.
25. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$236.73 for work performed by
the Water Works at 423 Downing Avenue, together with recommendation of
approval of the Waterloo Water Works Trustees.
26. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$246.16 for work performed by
the Water Works at 513 West Wellington Street, together with recommendation of
approval of the Waterloo Water Works Trustees.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, March 14, 2005
4:30 p.m. - Council Work Session, Council Chambers
4:50 p.m. - Public Works Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Waterloo Leisure Services Commission minutes of February 8, 2005 on file in the
City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Highway 218/Cedar Valley Lakes Trail, Contract No. 586.
Pay Earth Tech Inc. in the total amount due of$5,655.00.
2. Highway 218 Cedar Valley Lake Trail, Contract No. 493.
Pay estimate No. 16 to Earth Tech, Inc. in the total amount due of$15,450.00.
March 14, 2005 Page 7
3. Highway 218 Cedar Valley Lake Trail, Phase I& Trolley Car Trail, Contract No.
584.
Pay estimate No. 1 to Peterson Contractors in the total amount due of$25,930.00.
II
COUNCIL WORK SESSION
March 14, 2005
4:30-4:50p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
' 1. Review of ordinances creating Storm Water Management Authority—City Engineer.
ADJOURNMENT
Nancy Eckert
City Clerk
AGENDA OF THE SPECIAL SESSION OF THE
CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, TO BE HELD IN THE COUNCIL
CHAMBERS IN THE CITY HALL, 5:30 P.M.
THURSDAY, MARCH 10, 2005
ROLL CALL.
Motion-to approve Agenda, as proposed or amended.
Motion-to receive and file copies of Call.
BUDGET HEARING
1. FYE2006 Budget. •
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments
Resolution-to approve said budget.
ADJOURNMENT
Motion-to adjourn.
Nancy Eckert
City Clerk
Council Work Session
March 10, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, MARCH 7, 2005
General Rules for Public Participation
1. You may address ant item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Junior Girl Scouts Troop 720—Blessed Sacrament School:
Alexandra Armstrong, Ashley Babinat, Abigail Burgart, Elizabeth Cutsforth, Danielle
Deviney, Marie Deviney, Breanna Fend, Maddie Morehouse, Neka Tuve, Celina Young;
Queen of Peace: Elizabeth Fangman; and Daisy Girl Scouts Troop 38--Blessed
Sacrament: Haleigh Durnin, Alyssa McDermott; Sacred Heart: Alyssa Hellman,
Susanne Kerr, Alex Thede.
Agenda, as proposed or amended.
Minutes of February 28, 2005, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
March 7, 2005 �, ... Page 2
2. Resolution-to approve communication from Police Chief transmitting request of
Easter Seals Camp Sunnyside to hold Pony Express Ride on March 25, 2005 with
route beginning at approximately 3:Q0 p.m. along Lafayette Road from the city
limits of Evansdale/Waterloo to 6th Street near the Black Hawk County
Courthouse, then right one block to Mulberry Street to the front of City Hall.
b. Motion to approve the following:
1. Communication from City Clerk transmitting recommendation of appointment of
Nicole Fischels to the position of Clerk II, effective March 15, 2005.
2. Communication from City Clerk transmitting recommendation of appointment of
Shellie Crisman to the position of Clerk II, effective March 21, 2005.
3. Cheryl Huddleston, Human Resources Manager, to attend National Public
Employer Labor Relations Association Annual Training Conference in Fort
Lauderdale, Florida on April 10-16, 2005, with costs not to exceed $2,189.60.
4. Steve Grimm, Fire Department Instructor, to teach Industrial Tech Level classes
for Advanced Transformers in Boscobel, Wisconsin on March 7-9, 2005, with
costs not to exceed $410.00.
5. Randy Chapman, Police Sergeant; and Chris Gergen, Dave McFarland and Greg
Fangman, Police Officers; to attend International K9 Conference in Aurora,
Colorado on September 17-24, 2005, with costs not to exceed $6,270.00,
including use of city vehicle.
6. Randy Chapman, Police Sergeant; and Dave McFarland, Chris Gergen and Greg
Fangman, Police Officers; to attend USPCA Narcotics certification in Oskaloosa,
Iowa on April 23-24, 2005, with costs not to exceed $894.00, including use of city
vehicle.
7. Dave Boesen, Fire Marshal, to attend Arson K-9 recertification class in
Springfield, Illinois on June 20-23, 2005, with costs not to exceed $630.00,
including use of city vehicle.
8. Noel Anderson, City Planner, to attend Heartland Economic Development Course
in Excelsior Springs, Missouri on April 3-7, 2005, with costs not to exceed
$1,335.00, including use of city vehicle.
c. Beer/Liquor License Permit Applications
Class C
CU& The Cellar, 320 East 4th Street (Renewal) (Expires 3/17/06) (Includes Sunday
Sales)
d. Outdoor Services Area Application
CU& The Cellar, 320 East 4th Street
March 7, 2005
Page 3
e. Fireworks Display Application
Supervisors Club, 3265 Dewitt Road on April 2, 2005
f. Cigarette Permit Application
Ramada Inn Convention Center, 200 West 4th Street
g. Bonds.
HEARINGS AND BIDS
2. F.Y. 2005 Street Reconstruction Program, Contract No. 687.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
3. 2005 Riverfront Stadium Renovations and Improvements.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
HEARINGS
4. Development Agreement to vacate, sell and convey for$1.00 property generally
located along San Martian Drive between Sears and Penney's Street intersections
at the location of the former Country Kitchen, Great Dragon, and auto repair
building for redevelopment of site—Gerald Schoenfelder.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
Resolution-to approve said development agreement
Resolution-to authorize said sale and conveyance.
March 7, 2005 Page 4
5. Issuance of not to exceed $900,000.00 General Obligation Bonds for an Essential
Corporate Purpose.
Motion-to receive and file proof of publication of notice of public hearing—to pay
costs of aiding in the planning, undertaking and carrying out of urban renewal
project activities under the Downtown Waterloo Riverfront Urban Renewal and
Redevelopment Plan including costs associated with acquisition and clearance of
properties for private redevelopment.
HOLD HEARING—No objections on file.
Motion—to close hearing and receive and file oral and written comments.
Resolution-to institute proceedings to take additional action for issuance of said
bonds.
PETITIONS FROM PUBLIC
6. Resolution-to approve communication from City Planner transmitting request of the
CBE Group for a minor site plan amendment to the "C-2,C-Z" Conditional Zoning
District property generally located south of the existing Tower Park Office Complex
to add temporary modular buildings and parking areas during construction of new
professional office building.
DOCUMENTS •
7. Resolution-to approve communication from Police Chief transmitting application for
one-year grant from the Iowa Department of Justice Attorney General's Office,
Crime Victim Assistance Division,for a grant in the amount of$74,194.82, with
required city match of$18,548.71, to fund Police Department Domestic Abuse
Response Team (DART)program providing salary and benefits for one full-time
Dart investigator.
8. Final Plat of Hall Minor Plat.
Resolution-to approve final plat and necessary documents.
9. Resolution-to approve communication from Associate Engineer transmitting Notice
of Discontinuation of a Storm Water Discharge with Iowa Department of Natural
Resources covered under Iowa NPDES General Permit 2 for construction activities
in conjunction with F.Y. 2003 Hwy. 218/Cedar Valley Lakes Trail -Phase I&
Trolley Car Trail, Contract No. 584.
10. Resolution-to approve communication from Community Planning & Development
Director transmitting an agreement with Waterloo Development Corporation to
finance the purchase of the funeral home at 324 and 400 Commercial Street at a
cost of$190,000.00, the NAPA Building at 207 West 3rd Street at a cost of
$78,500.00 and the Veterinary Clinic at 400 Commercial Street at a cost of
$189,500.00 plus the appraisal cost of$3,750.00, including demolition of
buildings at an estimated cost of$60,000.00 at 3 percent interest until closing.
March 7, 2005
Page 5
11. Resolution-to approve communication from Community Planning & Development
Director transmitting an agreement with Allbee & Son Company to purchase
property located at 303 Jefferson Street at a cost of$467,369.00.
ORDINANCES TO BE ADOPTED
12. An ordinance amending the 2003 Traffic Code by repealing Subsection (e) of
Section 312, Fees—Monthly and Reserved Ramp and Lot Parking; and enacting in
lieu thereof new Subsection (e) of Section 312, Fees—Monthly and Reserved Ramp
and Lot Parking (remove_fee to park under 218 viaduct).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
13. An ordinance adopting the 2003 edition of the International Property Maintenance
Code.
Motion-to receive,file consider and pass for the third time and adopt ordinance.
NEW BUSINESS
14. F.Y. 2005 Asphalt Overlay Program, Contract No. 688.
Motion-to instruct City Engineer to prepare plans, specifications,form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as March 28, 2005.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, March 7, 2005
4:00 p.m. - Council Work Session, Council Chambers
4:45 p.m. -Public Safety Committee, Council Chambers
4:50 p.m. -Human Resources Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
Thursday, March 10, 2005
5:30 p.m. - Budget Hearing, Council Chambers
March 7, 2005 Page 6
PUBLIC INFORMATION
1. Telecommunications Commission minutes of February 3, 2005 on file in the City
Clerk's office.
2. Board of Waterloo Water Works Trustees minutes of February 23, 2005 on file in
the City Clerk's office.
3. Waterloo Enterprise Zone Commission minutes of November 15, 2004 on file in the
City Clerk's office.
4. Planning, Programming and Zoning Commission minutes of February 1, 2005 on
file in the City Clerk's office.
5. Civil Service List for the position of Clerk II, as certified by the Civil Service
Commission on February 25, 2005.
6. Civil Service List for the position of Police Lieutenant, as certified by the Civil
Service Commission on February 25, 2005.
7. Civil Service List for the position of Clerk I, as certified by the Civil Service
Commission on February 25, 2005.
CONTRACT PAYMENT SCHEDULE
1. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Dam/Cedar River Plaza and Amphitheatre.
Pay estimate No. 16 to Earth Tech, Inc. in the total amount due of$27,457.00.
COUNCIL WORK SESSION
March 7, 2005
4:00—4;45 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed.
1. Review of FY 06 Budget.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
March 3, 2005
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk