HomeMy WebLinkAboutApproved Documents - 10/4/2021 City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 2,995.00 plus est. shipping costs of $ to pay for or purchase
replacement of power cord & plug for ground power unit (GPU) to power aircraft.
This purchase or expenditure is being made because:
existing cord is worn and frayed.
Vendor selected for this purchase: Stickfort Electric
0■ Bids or written quotes were taken on this purchase, as follows:
K &W Electric: $3,200.00
Stickfort Electric: $2,995.00
Could not find a 3rd bidder
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-29-7700-1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 120,000.00
and the current available balance is $ 78,803.93
Respectfully submitted,
Keith Kaspari 9/22/21e Wether ' 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maint Department to expend
$ 3,340.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Replacement of overhead door sill at South elevation of Public Market building.
Vendor selected for this purchase: Failor Hurley Construction
Bids or written quotes were taken on this purchase, as follows:
QBids or quotes were not taken on this purchase because:
Only bid that was received.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
418-22-8800-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 650,000.00
and the current available balance is $ 74,619.91
Respectfully submitted,
Greg Ahlhelm 9/22/2021 rn � e W��h� 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Finance Department to expend
$ 3,000.00 plus est. shipping costs of $ to pay for or purchase
actuarial services required to complete annual 509A filing with the State of Iowa
This purchase or expenditure is being made because:
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Arthur J. Gallagher& Co. provided a quote of$3,000. They have been completing
the actuarial work for us for a number of years and have data files built for the
information, minimizing the cost for the services.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03-8950-1390
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 11,600.00
and the current available balance is $ 11,600.00
Respectfully submitted,
Michelle Weidner 9/11/2021 �� �vh��r 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 5,399.98 plus est. shipping costs of $ 0.00 to pay for or purchase
Annual properties and inspections software subscription
This purchase or expenditure is being made because:
ESO Solutions, Inc subscription for pre-planning and records management of properties and
inspections
Vendor selected for this purchase: ESO Solutions, Inc
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Annual database/records management subscription in which the fire department currently
utilizes.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-12-1400 1520 (Computer Software)
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 20,000.00
and the current available balance is $ 20,000.00
Respectfully submitted,
Pat Treloar 09-22-2021 Nij"#. Wej.r 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Fire Department to expend
$ 5,660.00 plus est. shipping costs of $ 50.00 to pay for or purchase
Opticom components to replace old, outdated, damaged components of the current
Opticom system.
This purchase or expenditure is being made because:
replacement of current sytem components
Vendor selected for this purchase: Traffic Control Corporation
F■ Bids or written quotes were taken on this purchase, as follows:
Traffic Control Corporation: $5,660.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-12-1400 2112 Fire- Equipment& Uniforms
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 50,000.00
and the current available balance is $ 18,093.79
Respectfully submitted,
Pat Treloar, Chief 09-15-2021 Ntc,4 We mr - 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,812.50 plus est. shipping costs of $ N/A to pay for or purchase
6 surface mounted park benches
This purchase or expenditure is being made because:
To have benches on hand for requests for memorial benches in city parks
Vendor selected for this purchase: Kay Park, Janesville, Iowa
0■ Bids or written quotes were taken on this purchase, as follows:
Kay Park $2,812.50
Boland Recreation Marshalltown, Iowa $3,126.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer EI Sanitation
EI Bonds ❑ Federal/other grants ❑E Other(specify) donation
This expenditure is to be coded to the following budget line-item:
010-37-4105 1567 37GFT.0008
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 4,979.72
and the current available balance is $ 4,979.72
Respectfully submitted,
Paul Huting 09/15/2021 � e vh�h� 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4,697.56 plus est. shipping costs of $ 0 to pay for or purchase
200 AMP & 80 AMP circuit breakers for the Young Arena Ice System
This purchase or expenditure is being made because:
Replacing the 27 year circuit breakers was recommended by our ice system mechanical contractor
Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: 3E-Electrical Engineering & Equipment Co, Waterloo IA
0■ Bids or written quotes were taken on this purchase, as follows:
3E-Electrical Engineering & Equipment Co-----------------$4,697.56
3E Waterloo was the only local company that had the proper circuit breakers for our panel.
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
417 then 420-37-4500-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00 266,998.00
and the current available balance is $ 4,813.91 133,503.03
Respectfully submitted,
Paul Huting 9/13/2021 W,1Jmr - 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 5,834.00 plus est. shipping costs of $ to pay for or purchase
Replacing heat bank#2 on Young Arena Munters dehumidification unit.
This purchase or expenditure is being made because:
The current heating unit was found to be no longer operational during a service check by Young PHC&needs replaced.
Supports the City's Strategic Plan, 4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase: Young Plumbing and Heating, Waterloo Iowa
F■ Bids or written quotes were taken on this purchase, as follows:
Young Plumbing & Heating, Waterloo IA ---- $5,834.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
420-37-4500-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 266,998.13
and the current available balance is $ 133,503.03
Respectfully submitted,
Paul Huting 9/13/2021 Nicwe ww4r 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 31,680.00 plus est. shipping costs of $ to pay for or purchase
Services to remove 113 tree stumps in city parks and along street right of ways.
This purchase or expenditure is being made because:
Large work load in forestry has developed due to two vacancies in forestry.
Vendor selected for this purchase: Tree Pros Waterloo IA
0■ Bids or written quotes were taken on this purchase, as follows:
Tree Pros $31,680.00
Twin City Tree Service $42,800.00
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-37-4100 2166
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 75,000.00
and the current available balance is $ 66,716.49
Respectfully submitted,
Paul Huting 09/22/2021 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE $10,000 plus est. shipping costs of $ n/a to pay for or purchase
installation of certified playground mulch
This purchase or expenditure is being made because:
To install up to 800 cubic yards of certified playground mulch in city parks
Vendor selected for this purchase: Professional Lawncare, Waterloo, Iowa
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Professional Lawncare in only local vendor that has mulch blower needed to install mulch
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
420-37-4105-2168
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 80,000.00
and the current available balance is $ 13,285.02
Respectfully submitted,
Paul Huting 09/13/2021 Ni4. 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ NTE $20,000 plus est. shipping costs of $ n/a to pay for or purchase
certified playground mulch
This purchase or expenditure is being made because:
To add and replace up to 800 cubic yards of certified playground mulch in city parks
Vendor selected for this purchase: Ever-Green Landscape Supply, Cedar Rapids, Iowa
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
To keep the certifiation of the playground mulch we need to use original vendor. If we
choose another vendor we will have to remove and replace all mulch to use that vendors
certification.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419 then 420-37-4105-2168
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 419)90,076.02 420)80,000.00
and the current available balance is $ 15,076.02 18,209.00
Respectfully submitted,
Paul Huting 09/13/2021 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 3,287.48 plus est. shipping costs of $ n/a to pay for or purchase
metal roofing for Furgerson Fields Park restroom
This purchase or expenditure is being made because:
The current asphalt shingle roof is failing and is in need of replacement. Meets Strategic Plan
item 4.5 quality of place
Vendor selected for this purchase: Ubben Building Supplies, Dike, Iowa
Q Bids or written quotes were taken on this purchase, as follows:
Ubben Building Supplies, Dike, la $3,287.48
Builder's Select, Cedar Falls, la $3,684.99
Builders First Source, Waterloo, la $3,393.51
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100 1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 22,050.00
and the current available balance is $ 18,928.00
Respectfully submitted,
Paul Huting 09/29/2021 NicQ. Welaw 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 4,600.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Haul ash material from 120 Center St to be placed on city-owned land at southeast corner
of Ansborough Ave and US Hwy 20 to be stockpiled for later use by the farmer
This purchase or expenditure is being made because:
Cedar Valley Corp is currently using site for dirt stockpile as part of the US Hwy 20
reconstruction; their equipment was used to push piles into single layer requiring more work
Vendor selected for this purchase: Cedar Valley Corp, LLC
❑ Bids or written quotes were taken on this purchase, as follows:
FX Bids or quotes were not taken on this purchase because:
This was considered emergency work.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund EI Road Use Tax ❑ Sewer ❑ Sanitation
FX Bonds EI Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419 08 5150 1396
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 350,000.00
and the current available balance is $ 186,796.46
Respectfully submitted,
Noel Anderson 9/22/2021 *,4 w-A- 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\Waterloo.30256.1.CV_Corp_-_120_Center_St. (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Planning Department to expend
$ 5,000.00 plus est. shipping costs of $ 0.00 to pay for or purchase
Preliminary allowance for Phase I to include exhibit design development assistance
for the Sullivan Memorial
This purchase or expenditure is being made because:
This is the first phase of a multi-phase project
Vendor selected for this purchase: Rebechini Studios, Inc.
❑ Bids or written quotes were taken on this purchase, as follows:
❑X Bids or quotes were not taken on this purchase because:
bids not required because this is a specialty design work
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑ Sanitation
El Bonds ❑ Federal/other grants EX Other(specify) Gaming grant
This expenditure is to be coded to the following budget line-item:
426 22 6860 2103 22PLAZA.GAME
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 820,000.00
and the current available balance is $ 820,000.00
Respectfully submitted,
Noel Anderson 8/4/2021 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
K:\shared good ies\forms\Waterloo.30257.1.RS 1---Sul livan_memorial_(2)(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 3,297.16 plus est. shipping costs of $ 0 to pay for or purchase
Repair and replace the security gate at training center
This purchase or expenditure is being made because:
New gate at training center to replace damaged gate by uninsured motorist.
Vendor selected for this purchase: Miller Fence Co.
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Miller Fence Co was original installer of this gate
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1100-1371
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 5,500.00
and the current available balance is $ 4,322.86
Respectfully submitted,
Matt McGeough 9/22/2021e we1� r 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 27,438.10 plus est. shipping costs of $ 00 to pay for or purchase
Thirty-one Vortex Level II ballistic vests to be worn by department police officers
Thirty-one Traverse ballistic outer carriers.
This purchase or expenditure is being made because:
This is part of a Federal grant that covers fifty percent of the actual vest expenses as the vest are at the end
of the five year expiration.
Vendor selected for this purchase: Galls Inc.
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
The police department has a five year bid with Galls Inc., the supplier of the ballistic vests.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑- Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-11-1150-1579 / (419,420,421)-11-1100-2128 11 GRT.VST10/11 GRT.VST20
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 7662/18672.50/15,000/10,000/25,000
and the current available balance is $ 1472.37/18672.50/1011/10000/25000
Respectfully submitted,
Matt McGeough, Admin Captain 9/28/2021 N J 4. 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sanitation Department to expend
$ 74,866.50 plus est. shipping costs of $ 5,800.00 to pay for or purchase
507 - 95 gallon green carts; 351 - 95 gallon brown carts; 407 - 65 gallon green carts;
108 - 35 gallon green carts - all include RFID tags
This purchase or expenditure is being made because:
To replace damaged carts and for delivery of additional needed carts.
Vendor selected for this purchase: Schafer Systems International, Inc.
F■ Bids or written quotes were taken on this purchase, as follows:
Schafer Systems International, Inc. Charlotte, NC $74,866.50
TOTER Statesville, NC $76,138.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer ❑■ Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
525-15-5400-1596
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 120,000.00
and the current available balance is $ 120,000.00
Respectfully submitted,
Sandie Greco 9/30/2021 N44, We Pyr 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Department to expend
$ 11,794.50 plus est. shipping costs of $ 175.00 to pay for or purchase
50 - Cobrahead LED Lighting Fixtures
This purchase or expenditure is being made because:
To replace HPS street lights on luminaire extensions.
Vendor selected for this purchase: Crescent Electric
F■ Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Co, Waterloo, IA $235.89 ea. $11,794.50
Van Meter Waterloo, IA $242.10 ea. $12,105.00
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-17-7105-2125
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 25,000.00
and the current available balance is $ 17,026.00
Respectfully submitted,
Sandie Greco 5922/2021 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/4/2021
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Traffic Operations Department to expend
$ 14,074.98 plus est. shipping costs of $ 300.00 to pay for or purchase
6 - 30 ft. Millerbernd streeet light pole with LED fixture
This purchase or expenditure is being made because:
Replace deteriorated poles in downtown area
Vendor selected for this purchase: Crescent Electric
Q Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Waterloo, IA $14,074.98
3E Waterloo, IA $14,374.44
Van Meter Supply Company Waterloo, IA $14,686.96
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-17-7105-2129
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 10,000.00
and the current available balance is $ 15,000.00
Respectfully submitted,
Sandie Greco 9/22/2021 '� �We1�"eY1 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
Completed forms should be routed directly to the Finance Dept. FINANCE DEPT.ONLY
Finance Committee approval required?
YES ® NO
If so,date approved: 10/4/2021
City of Waterloo
Line-Item Budget Amendment Request Form
The Finance Committee of the City Council and/or Finance Dept. is hereby requested to authorize the following line-item budget
amendment for FYE 2022 submitted by the Leisure Services Department:
EXPENSES/REVENUE
DECREASE EXPENDITURES(INCREASE REVENUE) INCREASE EXPENDITURES(DECREASE REVENUE)
Fund Dept Activity Acct# Acct Name Proj Code Amount Fund Dept Activity Acct# Acct Name Proj Code Amount
010 37 4105 3000 cash 37GFT.0008 3,952.09 010 37 4105 1567 Rec Equip 37GFT.0008 3,952.09
Replacement
PEI
TOTAL $3,952.09 TOTAL $3,952.09
This amendment is being requested because:
to budget the balance left in this project at the end of Fiscal 2021.
This project is for memorial benches and trees placed in parks and golf courses.
The funds will be available to purchases benches in advance,the price is cheaper when ordered in quantity.
Prior Committee Actions(Dates):
Paul Huting 09/21/2021
fni'4. 10/4/2021
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
Date Posted (Finance Dept.)
K:\users\shared goodies\forms\Waterloo.30170.1.Budget_Amendment_Request_Form(Apr 2003)
— -14
WASTE MANAGEMENT SERVICES DEPARTMENT
REFUND REQUEST FOR SEWER
DATE: 09/20/21 NAME: JON J BACHMAN/PALMER-LEIGH PROPERTIES LLC
HOME PHONE: 319-464-7378 EMAIL ADDRESS:JJ58PCFU.NET
ADDRESS: 1147 RAVENSWOOD ROAD
CITY: WATERLOO STATE: IOWA ZIP: 50702
REFUND AMOUNT REQUESTED: $ 841.50
DOCUMENTATION INCLUDED : ® YES ❑ NO
*ALL REQUEST FOR REFUNDS REQUIRE PROOF OF PAYMENT BEFORE REFUNDS ARE PROCESSED*
COMMENTS: Jon Bachman of Palmer-Leigh Properties has requested a refund from paid sewer in
November 2020. 1147 Ravenwood Road had a water leak in crawl space with no sewer drain. We used
an average from 12 previous months usage at this property (37 ccf/month). See attached documents of
property's usage and calculated refund numbers as well as proof of payment.
SIGNATURE/WMS:__xgij./�V� DATE:09/20/21
CONFIRMED WITH WATERWORKS: ® YES ONO
REFUND AMOUNT PAID: $ 828.21
FINANCE SIGNATURE "� �W"A., DATE: 10/4/2021