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HomeMy WebLinkAbout09.September COUNCIL WORK SESSION September 3 , 1998 8 :30 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meetings . Adjournment . Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. TUESDAY, SEPTEMBER 8, 1998 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state you name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 4. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 5. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Counci meeting to appear before the City Council(may also register by phone). Registered speakers will be given first 6. priority. ORAL PRESENTATIONS AT 6:45 P.M. Roll Call. Invocation by: Rev. David Van Netten, Grace Reformed Church Pledge of Allegiance: Mike Mrzlak, Superintendent of Traffic Operations Agenda, as proposed or amended. Minutes of August 24, 1998 Regular Session, as proposed Proclamation declaring September as America Goes Back to School Month Proclamation that the City of Waterloo pledges its support to the principles and goals of"The March: Planting The Seed to Conquer Cancer" event on September 19, 1998 in Des Moines, Iowa and "The March: Coming Together to Conquer Cancer" event on September 26, 1998 in Washington DC. Swearing-in of James Noss, Jason Feaker, and James Oliver as new Police Officers for the Waterloo Police Department. September 8, 1998 Page 2 HEARINGS AND BIDS 1. F.Y. 1999 Roofing Project, Citzj Hall and Librarq. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING- No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Amend Motion-to reset bid opening for September 14, 1998. 2. F.Y. 1998 Riverview Recreational Fence, Contract No. 591. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING- No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive,file and instruct City Clerk to open and read bids and refer to City Engineer for review. Resolution-to award contract, if found to be in order. HEARINGS 3. Development Agreement with Crystal Distribution Services, Inc. and Standard Investments, Inc. to deed a portion of the old Rath property for$1.00, plus costs, to build a 55,000 square foot manufacturing facility, with an estimated construction value of$4,000,000, a minimum assessment of$2,500,000 until December 31, 2009, tax rebates for five years, and a revolving loan in the amount of$100,000 to assist in the demolition of the emploiees building. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING- No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to approve said Development Agreement. Resolution-to authorize sale and conveyance and approve deed. PETITIONS FROM PUBLIC 4. Resolution-to approve communication from City Engineer transmitting request of Michael A. Schneck for a waiver for a concrete driveway to be located at 1800 West 6th Street, together with recommendation of approval. 5. Resolution-to approve communication from City Engineer transmitting request of Kenneth L. Foreman for a waiver of a concrete driveway to be located at 200 Hanna Boulevard, together with recommendation of approval. September 8, 1998 Page 3 6. Resolution-to approve communication from City Engineer transmitting request of J. E. Goldberg for a waiver of a concrete driveway to be located at 400 Midlothian Boulevard, together with recommendation of approval. 7. Resolution-to approve communication from City Clerk transmitting request of the South Waterloo Church of Brethren, 6227 Kimball Avenue,for a variance to the Noise Ordinance on September 12, 1998 from 5:00 p.m. - 8:00 p.m. in conjunction with live band performing during their Fall Fling Festival, together with recommendation of approval of Police Chief 8. Resolution-to approve communication from Assistant City Planner transmitting request of Michael Kline, 804 Cornwall Avenue, to vacate the easterly twenty-eight feet of sidewalk generally located north of his property and south of Cornwall Avenue, together with the recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as September 28, 1998. 9. Resolution-to approve communication from Assistant City Planner transmitting request of James Mashek to rezone from "A-1"Agricultural District to "R-2/C-Z" Conditional Zoning property generally located west of 2551 Logan Avenue to expand mini-storage building, together with the recommendation of denial of the Planning, Programming and Zoning Commission. Set date of hearing as September 28, 1998. 10. Motion—to approve communication from City Clerk transmitting request of KCRG - TV to land Newscopter 9 at the National Cattle Congress grounds on Friday, September 18, 1998 from 4:00 p.m. to 6:00 p.m. during the National Cattle Congress Exposition. REPORTS 11. Resolution-to approve communication from Deputy Finance Manager transmitting Fiscal Year 1998 Street Finance Report, Road Use Tax Fund and authorize submission to the Iowa Department of Transportation. DOCUMENTS 12. Resolution-to approve communication from Administrative Director transmitting five-year contract with Nutri-Ject System, Inc. to build, store, transport, and manage the long-term Biosolids Program, in the amount of$18,000.00 per month plus $15.26 per wet ton of sludge hauled away. 13. Resolution-to approve communication from Chief of Police transmitting contract with the Iowa Department of Public Safety, Governor's Traffic Safety Bureau, for a grant in the amount of $8,000.00 to purchase four(4) radar detection units. September 8, 1998 Page 4 14. Resolution-to approve communication from Assistant City Engineer, transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. & Subsidiaries, Inc. and to receive and file two year Maintenance Bond in conjunction with F.Y. 1997 Street Reconstruction Program, Contract No. 526. 15. Resolution-to approve communication from Program Manager transmitting an application with the Economic Development Administration (EDA) in conjunction with the rehabilitation of 210 - 214 East Fourth Street into a business service incubator with estimated costs of$458,334.00, with EDA Grant financing 60% and 40% secured through private financing. RESOLUTIONS TO BE ADOPTED 16. Resolution-to approve communication from City Planner transmitting request to establish a Homeownerhip Downpayment Demonstration Grant Program to target non-traditional first time home buyers who must secure a mortgage from an approved lender or other conventional mortgage source and to approve release of$55,000 of Administrative Fees. 17. Resolution-to approve communication from Assistant City Planner transmitting request to approve and accept Quit Claim Deeds for property commonly known as 300-312 West 10th Street. BILLS PAYMENTS 18. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 19. Downtown Snow Removal Contract for the 1998-99 Winter Season. Motion-to instruct Street Superintendent to prepare specifications,form of contract, etc. Motion-to receive and file specifications, etc. Resolution-to preliminarily approve specifications, etc. Resolution-to instruct City Clerk to publish notice of specifications, etc. and taking of bids. Set date of hearing as September 28, 1998. 20. Resolution-to approve communication from Superintendent of Street Department transmitting the recommendation to accept bid from Cargill, Inc.for roadway deicing salt in the amount of$29.31 per ton,for an estimated total cost of$175,860.00. September 8, 1998 Page 5 TRAVEL REQUESTS Motion-to approve the following: 21. Kevin Nobis, School Resource Officer, to attend Safer Communities Juvenile Crime Conference in Des Moines, Iowa on September 16 - 17, 1998, with costs not to exceed $130.00, including use of city vehicle. 22. Rebecca Johnson, Human Rights Specialist, to attend the EECO Training Conference in Rochester, Minnesota on September 24, 1998, with costs not to exceed $321.00, including use of city vehicle. 23. Walter Reed, Jr., Executive Director„ to attend the EECO Training Conference in Rochester, Minnesota on September 24, 1998, with costs not to exceed $360.00, including use of city vehicle. 24. Rebecca Johnson, Human Rights Specialist, to attend the 51st National Association of Human Rights Workers Annual Training Conference in Denver, Colorado on October 20 - 25, 1998, with costs not to exceed $1,273.00, including use of city vehicle. 25. Walter Reed, Jr., Executive Director, to attend the 51st National Association of Human Rights Workers Annual Training Conference in Denver, Colorado on October 20 - 25, 1998, with costs not to exceed $1,223.00, including use of city vehicle. 26. Joe Leibold, Police Sergeant Firearms Instructor Armorer, to attend Sub Machine Gun School in Lincoln, Nebraska on September 21- 25, 1998, with costs not to exceed $1,075.00, including use of city vehicle. 27. Maureen Newbill, Business and Marketing, to attend IMA/SPC Meeting and pick up artifacts for the JAG Bosnian exhibit in Amana, Iowa and Pella, Iowa on September 14 - 15, 1998, with costs not to exceed $167.50. 28. Brian Baker, Chief HVAC Inspector, to attend Iowa Carbon Monoxide Conference in Ankeny, Iowa on September 29 - October 1, 1998, with costs not to exceed $313.04, including use of City Vehicle. 29. Ann Meyer and Tina Lathrop, School Resource Officer, to attend Safer Communities Juvenile Crime Conference in Des Moines, Iowa on September 16 - 17, 1998, with costs not to exceed $199.00, including use of city vehicle. 30. Joe Collier, Council Member, to attend the National Association of Human Rights Workers Annual Traing Conference in Denver, Colorado on October 21 - 24, 1998, with costs not to exceed $1,038.00. September 8, 1998 Page 6 MISCELLANEOUS Motion-to approve the following: 31. Beer/Liquor Permit Application Class C Mexikelly, 307 W 4th Street (Renewal) (Expires 9/30/99) (Includes Sunday Sales) 32. Beer Permit Application Class B Happy Joe's, 106 Brookeridge Drive (Renewal) (Expires 9/30/99) (Includes Sunday Sales) National Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires 9/18/99) (Including Sunday Sales) Young Arena (Transfer to Lincoln Park on 9/18/98) 33. Application for Outdoor Service Area Young Arena at Lincoln Park--9/18/98 34. Application for Cigarette License B & B Tobacco, 238 Denver Street 35. Application for Solicitation License America's Future of North Central Iowa, 808 Wilson Street, Dysart 36. Request of Chief of Police to revoke Class C Beer/Liquor License for Disco Macho, 118 E. 11 th Street ADJOURNMENT Nancy Eckert City Clerk MEETINGS Tuesday, September 8, 1998 4:45 p.m. -Public Safety Committee, Council Chambers 4:50 p.m. - Building and Grounds Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers 5:30 p.m. -Public Works Committee, Council Chambers PUBLIC INFORMATION 1. Veterans Memorial Hall Commission minutes of July 22, 1998 on file in the City Clerk's office. 2. Civil Service Commission minutes of June 24, 1998 on file in the City Clerk's office. September 8, 1998 Page 7 3. Board of Waterloo Water Works Trustees minutes of August 19, 1998 on file in the City Clerk's office. 4. Planning, Programming and Zoning Commission minutes of August 4, 1998 on file in the City Clerk's office. 5. Airport Area Development Authority minutes of July 29, 1998 on file in the City Clerk's office. 6. Communication from Chief of Police transmitting appointment of James Noss, Jason Feaker, and James Oliver to the position of Police Officer effective September 8, 1998. 7. Communication from Chief of Police transmitting promotion of Sergeants Michael Wagner and John Beckman to the rank of Lieutenant and Officers Steven Tomkins and Brent Cirksena to the rank of Sergeant. 8. Civil Service List for the position of Programmer Analyst, as certified by the Civil Service Commission on August 27, 1998. 9. Civil Service List for the position of Park Maintenance II- Construction, as certified by the Civil Service Commission on August 27, 1998. CONTRACT PAYMENT SCHEDULE 1. Broadway & Donald Street Intersection Phase H. Pay Invoice No. 4 to Rust Environmental & Infrastructure in the total amount due of $7,746.89. 2. MLK Phases IV and V Design, STP-U-8155(34)-70-07. Pay Invoice No. 7 to Rust Environmental & Infrastructure in the total amount due of $34,861.69. 3. Martin Luther King Jr. Dr. STP-U-8155(22)-70-07. Pay Estimate No. 15 to Rust Environmental & Infrastructure in the total amount due of $7,815.20. 4. Highway 218/Cedar Valley Lake Trail, Design Phase I, II, HI. Pay design services to Rust Environmental & Infrastructure in the total amount due of $15,384.21. 5. Waterloo Satellite WPCF, Contract No. 486. Pay Estimate No. 35 to Rust Environmental & Infrastructure in the total amount due of $7,479.37. September 8, 1998 Page 8 6. Anaerobic Digesters WPCF, Contract No. 550. Pay Estimate No. 8 to Rust Environmental &Infrastructure in the total amount due of $23,400.00. 7. Raw WW Pump Station, Contract No. 500. Pay Estimate No. 30 to Rust Environmental & Infrastructure in the total amount due of 9,973.31. COUNCIL WORK SESSION September 10 , 1998 8 : 30 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meetings . Adjournment . Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, SEPTEMBER 14, 1998 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 4. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 5. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Counci; meeting to appear before the City Council(may also register by phone). Registered speakers will be given first 6. priority. ORAL PRESENTATIONS AT 6:45 P.M. Roll Call. Invocation by: Reverend John Moore, Grace Lutheran Church Pledge of Allegiance: Weblo Pack 106 Agenda, as proposed or amended. Minutes of September 14, 1998 Regular Session, as proposed Dedication of Frank Mollenhoff Conference Room. HEARINGS AND BIDS 1. F.Y. 1999 Black Hawk Road Drainage Improvements-Gatewells L and K, Contract No. 545. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING- No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive, file and instruct City Clerk to open and read bids and refer to City Engineer for review. • September 14, 1998 Page 2 2. F.Y. 1999 Roofing Project, City Hall and Libraru. Motion-to receive,file and instruct City Clerk to open and read bids and refer to Administrative Director for review. Resolution-to award contract, if found to be in order. HEARINGS 3. An ordinance amending Ordinance No. 2479, Zoning Ordinance, as amended, as it pertains to wireless communication facilities. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules Motion-to consider and pass for the second and third times and adopt ordinance UNFINISHED BUSINESS 4. F.Y. 1999 Riverview Recreational Fence, Contract No. 591. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$63,288.00 to D & N Fence Co., of Cedar Rapids, Iowa. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from Associate Engineer transmitting request of McDonald's to place asphalt in the area between the edge of street and property line along Howard Avenue and Plymouth Avenue in connection with parking lot paving around McDonald's office building for purposes of beautification and/or maintenance purposes, together with recommendation of approval. RESOLUTIONS TO BE ADOPTED 6. Resolution-to set fee for non-emergency scheduled ambulance transfers. 7. Resolution-to set date of hearing as September 28, 1998 on proposed lease/purchase agreement with John Deere for motor graders,front loaders, backhoe units, a crawler loader and excavator. BILLS PAYMENTS 8. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. September 14, 1998 Page 3 NEW BUSINESS 9. Motion-to approve communication from Mayor Rooff transmitting appointment of Dr. William Gronen to Human Resources Committee. 10. Motion-to approve communication from Administrative Director transmitting recommendation of appointment of Mike Rooff to the position of Programmer Analyst effective September 15, 1998. 11. Motion-to approve communication from Superintendent of Parks transmitting recommendation of appointment of Richard Wagner to the position of Park Maintenance II, Construction, effective at a mutually agreed upon date. 12. Waterloo Airport/Midport Entrance Signage. Motion-to instruct City Planner to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as October 12, 1998. 13. Motion-to approve communication from Recreation Director transmitting recommendation of appointment of Mark Gallagher to the position of Sports Supervisor effective September 15, 1998. TRAVEL REQUESTS Motion-to approve the following: 14. Dennis Duggan, Assistant Fire Chief to attend Iowa Hazardous Material Task Force Meeting in Cedar Rapids, Iowa on October 15 - 16, 1998, with costs not to exceed $135.00. 15. Steve Bagenstos, Police Investigator, to attend Advanced Audio Surveillance Training in Coral Springs, Florida on October 26 - 30, 1998, with costs not to exceed $1,045.00. 15a. Larry Smith, Collection Systems/Maintenance Superintendent and Keith Kearns, ADD Treatment Operations Foreman, to attend Seminar on Biosolids in Madison, Wisconsin on September 17, 1998, with costs not to exceed $205.13, including use of city vehicle. ADJOURNMENT Nancy Eckert City Clerk • September 14, 1998 Page 4 MEETINGS Monday, September 14, 1998 5:10 p.m. - Public Safety Committee, Council Chambers 5:20 p.m. - Building and Grounds Committee, Council Chambers 5:30 p.m. - Public Works Committee, Council Chambers 5:40 p.m. - Finance Committee, Council Chambers 6:00 p.m. -Human Resources Committee, Council Chambers PUBLIC INFORMATION 1. Telecommunications Commission minutes of August 13, 1998 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 1997 Street Reconstruction Program, Contract No. 526. Pay Estimate No. 25 to Aspro in the total amount due of$5,044.50. 2. F.Y. 1998 Street Reconstruction, Contract No. 564. Pay Estimate No. 10 to Aspro in the total amount due of$357,837.83. 3. F.Y. 1998 Asphalt Overlay Program, Contract No. 566. Pay Estimate No. 3 to Aspro in the total amount due of$317,101.27. 4. F.Y. 1998 Sidewalk Repair Assessment Program Zone 9, Contract No. 541. Pay Estimate No. 14 to Borwig Building Service in the total amount due of$14,336.60. 5. F.Y. 1998 Fourth Street and Park Avenue Bridge Painting, Contract No. 568. Pay Estimate No. 6 to Borwig Building Service in the total amount due of$18,260.81. 6. F.Y. 1998 Concrete & Structure Repair Program, Contract No. 565. Pay Estimate No. 9 to Cedar Valley Corporation in the total amount due of$7,642.34. 7. 218 Cedar Valley Lakes Trail STP-ES-8155(12)-81-07, Contract No. 493. Pay Estimate No. 5 to Cedar Valley Corporation in the total amount due of$52,225.32. 8. F.Y. 1999 Black Hawk Road Drainage Improvements Gatewells L & K, Contract No. 545. Pay professional services to Claassen Engineering & Surveying in the total amount due of$8,348.43. 9. Window on Waterloo Phase V. Pay architectural services to Craig Ritland ASLA in the total amount due of$2,235.00. 10. F.Y. 1998 Seal Coat Program, Contract No. 563. Pay Estimate No. 2 to Mannatt's in the total amount due of$101,210.72. September 14, 1998 Page 5 11. F.Y. 1998 Northeast Industrial Park Paving Rise Project No. RM-8155(32)-9D-07, Contract No. 576. Pay Estimate No. 1 to Schenk Engineering in the total amount due of$1,221.94. 12. F.Y. 1998 Northeast Industrial Park Paving Rise Project No. RM-8155(32)-9D-07, Contract No. 576. Pay Estimate No. 2 to Schenk Engineering in the total amount due of$2,066.25. 13. Martin Road, Rise Project No. RM-8155(23)-9D-07 Contract No. 532. Pay Estimate No. 2 to Schenk Engineering in the total amount due of$1,610.70. 14. F.Y. 1998 Washington Street & River Road Parking Lot Improvements, Contract No. 531. Pay Estimate No. 16 to Weichers Construction, Inc. in the total amount due of $47,813.74. 15. LaPorte Road/Bopp Street Drainage Improvements, Contract No. 580. Pay Estimate No. 2 to Winmor Construction Company in the total amount due of $6,379.01. COUNCIL WORK SESSION September 17, 1998 8 : 30 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meetings . Adjournment . Nancy Eckert City Clerk COUNCIL WORK SESSION September 21, 1998 5: 45 - 6: 00 p.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Update from Roosevelt Taylor on recent trip to Cape Town, South Africa. Adjournment. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, SEPTEMBER 21, 1998 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state you name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 4. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 5. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Counci meeting to appear before the City Council(may also register by phone). Registered speakers will be given first 6. priority. ORAL PRESENTATIONS AT 6:45 P.M. Roll Call. Invocation by: Deacon John Baker, St. Edward's Catholic Church Pledge of Allegiance: Jim Rodemeyer, Personnel Director Agenda, as proposed or amended. Minutes of September 14, 1998 Regular Session, as proposed Proclamation declaring September 26, 1998 Ladies Auxiliary VFW Day HEARINGS AND BIDS 1. Ambulance Chassis For Waterloo Fire Rescue Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections of file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive, file and instruct City Clerk to open and read bids and refer to Fire Chief for review. September 21, 1998 ~" Page 2 UNFINISHED BUSINESS 2. F.Y. 1998 Black Hawk Road Drainage Improvements, Gatewell L & K, Contract No. 545. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$85,241.25 to Rampart Corp., of Waterloo, Iowa. 3. F.Y. 1999 Roof Replacements, Librarq and Citta Hall Resolution-to approve communication from Administrative Director transmitting recommendation of award of contract in the amount of$36,581.00 to Service Roofing, of Waterloo, Iowa. PETITIONS FROM PUBLIC 4. Resolution-to approve communication from Assistant City Planner transmitting request of St. John's Catholic Church to sell and convey property generally located at the southeast corner of Vinton and Franklin Streets for$1.00, together with recommendation of approval of the Building and Grounds Committee. Set date of hearing as October 5, 1998. 5. Resolution-to approve communication from City Engineer transmitting request of State of Iowa for a wavier for a concrete driveway to be located at 3306 Airport Boulevard, together with recommendation of approval. REPORTS 6. Motion-to receive and file communication from City Clerk transmitting August 1998 Financial Reports. DOCUMENTS 7. Resolution-to approve communication from Chief of Police transmitting agreement with the Iowa Department of Public Safety, Governor's Traffic Safety Bureau for traffic safety funds in the amount of$14,500.00 to use for traffic enforcement overtime, training and related travel and educational materials. 8. Resolution-to approve communication from Chief of Police transmitting agreement with the Division of Criminal and Juvenile Justice Planning for funding in the amount of $33,232.00 to be used for the Family Support for Youthful Offenders Coalition. 9. Resolution-to approve communication from Associate Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by E.B. Spencer Engineering Company of Waterloo, Iowa and to receive and file two year Maintenance Bond in conjunction with the F.Y. 1997 Hunt-Wesson Sanitary Flow Equalization Facility, Contract No. 538. September 21, 1998 Page 3 10. F.Y. 1999 Riverview Recreational Fence, Contract No. 591. Resolution-to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of$63,288.00 from D & N Fence Company of Cedar Rapids, Iowa. 11. F.Y. 1999 Roof Replacements, Libraru and Citii Hall. Resolution-to approve communication from Administrative Director transmitting Contracts, Bonds and Certificates of Insurance in the amount of$36,581.00 from Service Roofing of Waterloo, Iowa. 12. Resolution-to approve communication from Assistant City Engineer transmitting Construction Plans for Sanitary Sewer Serving South Fork Estates and Sewage Treatment Agreement Form 29 with the Department of Natural Resources, together with the recommendation of approval. RESOLUTIONS TO BE ADOPTED 13. Resolution-to approve communication from Assistant City Planner transmitting acceptance of deed and total acquisition contract payment for Parcel No. 76 (Kevin & Jeanette Steffen) in the amount of$40,500.00 in conjunction with Martin Luther King Jr. Drive Phase V. 14. Resolution- to approve communication from Assistant City Planner transmitting request to dedicate a portion of property generally located in Lot 1, Southtown for utility purposes and to rescind Resolution No. 1997-579. BILLS PAYMENTS 15. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. TRAVEL REQUESTS Motion-to approve the following: 16. Andy Loonan, Associate Planner, to attend the Iowa Transportation Planning Conference in Ames, Iowa on Octoberl-2, 1998, with costs not to exceed $143.00. 17. Steve Nemmers, Police Homicide Investigator, to attend Death Investigation training in Evanston, Illinois on November 9-13, 1998, with costs not to exceed $1,205.00, including use of city vehicle. 18. S. Maureen Newbill, Business & Marketing, to meet with individuals willing to loan items for the 1998/99 Junior Art Gallery exhibit in Madison, Wisconsin and Bensenville, Illinois on September 22-23, 1998, with costs not to exceed $400.00. September 21, 1998 Page 4 19. Gary Cummins, Director of Aviation, to attend Iowa Airport Conference in Ames, Iowa on September 23-24, 1998, with costs not to exceed $182.00. 20. Gladys Rainey, Section 8 Coordinator, to attend Iowa NAHRO 1998 Fall Training Conference in Council Bluffs, Iowa on October 14-16, 1998, with costs not to exceed $406.50, including use of city vehicle. 21. Deborah Collett, Assistant Community Development Director, to attend Iowa NAHRO 1998 Fall Training Conference in Council Bluffs, Iowa on October 14-16, 1998, with costs not to exceed $416.50, including the use of city vehicle. MISCELLANEOUS Motion-to approve the following: 22. Beer License Permit Application Class C Kum & Go, 1104 Washington Street, (Renewal) (Expires 11/4/99) (Includes Sunday Sales) Kum & Go, 117 E. San Marnan Drive, (Renewal) (Expires 11/4/99) (Includes Sunday Sales) Kum & Go, 1976 Franklin Street, (Renewal) (Expires 11/4/99) (Includes Sunday Sales) 23. Beer/Liquor License Permit Application Class C Ka-Boo's, Inc., 324 West 4th Street, (Renewal) (Expires 10/1/99) (Includes Sunday Sales) T.J. & Company, 3850 Airline Highway, (Renewal) (Expires 9/24/99) 24. Beer License Permit Application Class B Black Hawk Wildlife Rehabilitation Project, 850 Park Road (Temporary-10/2/98 - 10/6/98) 25. Application for Outdoor Service Area Black Hawk Wildlife Rehabilitation Project, 850 Park Road (10/2/98 - 10/6/98) BONDS Motion-to approve the bonds. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Labor negotiation strategy pursuant to Iowa Code Section 20.17(3) (1997). September 21, 1998 Page 5 Motion-to adjourn the Executive Session. ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, September 21, 1998 5:20 p.m. -Building and Grounds Committee, Council Chambers 5:25 p.m. - Finance Committee, Council Chambers 5:45 p.m. - Council Work Session, Council Chambers 6:00 p.m. -Human Resources Committee, Council Chambers PUBLIC INFORMATION 1. Metropolitan Transit Authority minutes of August 13, 1998 on file in the City Clerk's office. 2. Waterloo Public Library minutes of July 13, 1998 and August 10, 1998 on file in the City Clerk's office. 3. Waterloo Recreation &Arts Commission minutes of August 11, 1998 on file in the City Clerk's office. 4. Communication from Fire Chief transmitting resignation of Jeffrey Hedrington, Emergency Medical Coordinator, effective September, 24, 1998, together with recommendation of payment of$1,800.06 for unused sick pay and vacation time. 5. Community Development Board minutes of August 18, 1998 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Hunt-Wesson Sanitary Flow Equalization Facilitu, Contract No. 538. Pay Estimate No. 9 to E.B. Spencer Engineering in the total amount due of$33,009.57. 2. Broadway & Donald Intersection, Contract No. 511. Pay Estimate No. 10 to Cedar Valley Corporation in the total amount due of$10,956.92. COUNCIL WORK SESSION September 24, 1998 8 :30 a.m. Council Chambers Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meetings . Adjournment . Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, SEPTEMBER 28, 1998 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name,address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 4. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 5. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first 6. priority. ORAL PRESENTATIONS AT 6:45 P.M. Roll Call. Invocation by: Rev. Mark Medina, Immanuel Presbyterian Church Pledge of Allegiance: Fire Chief Frank Magsamen Agenda, as proposed or amended. Minutes of September 21 , 1998 Regular Session, as proposed Proclamation declaring the month of October, 1998 as Spinal Health Month. Proclamation declaring the week of October 4 - 10, 1998 as National Fire Prevention Week. September 28, 1998 Page 2 HEARINGS AND BIDS 1. Downtown Snow Removal Contract for the 1998-99 Winter Season. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections of file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive,file and instruct City Clerk to open and read bids and refer to Street Superintendent for review. HEARINGS 2. Lease/purchase agreement with John Deere for motor graders,front loaders, backhoe units, a crawler loader and excavator. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for the authorization of said Lease/Purchase Agreement. 3. Vacation of the easterly twenty-eight (28)feet of sidewalk generally located north of 804 Cornwall Avenue. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third time an adopt ordinance. 4. Rezone from "A-1"Agricultural District to "R-2/C Z" Conditional Zoning property generally located west of 2551 Logan Avenue to expand mini-storage building-James Mashek. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING-No objections on file. Motion-to close hearing and receive and file recommendation of denial of the Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend rules. Motion-to consider and pass for the second and third time an adopt ordinance. UNFINISHED BUSINESS 5. F.Y 1999 Block Grant Curb and Gutter Paving Program, Contract No. 583. Motion-to approve communication from Assistant City Engineer transmitting request to reject bid and rebid in Spring 1999. September 28, 1998 Page 3 6. Ambulance Chassis For Waterloo Fire Rescue Resolution-to approve communication from Fire Chief transmitting recommendation of award of contract in the amount of$52,889.00 to Cedar Valley Freightliner, of Waterloo, Iowa. PETITIONS FROM PUBLIC 7. Resolution-to approve communication from City Engineer transmitting request of Laurence I. Neessen for a waiver for a concrete driveway to be located at 334 Clough Street, together with recommendation of approval. 8. Resolution-to approve communication from City Engineer transmitting request of Jo Wenthe for a waiver for an asphalt driveway to be located at 239 Normandy Street, together with recommendation of approval. 9. Resolution-to approve communication from City Engineer transmitting request of Net Coffer for a waiver for an asphalt driveway to be located at 1637 Columbia Street together with recommendation of approval. DOCUMENTS 10. Resolution-to approve communication from Administrative Director transmitting an application with the Iowa Department of Natural Resources for All Terrain Vehicle Funds in the amount of$45,000.00, with a City match of$25,000.00, in conjunction with an ATV parking lot and entrance road in the Riverview Recreation Area. 11. Resolution-to approve communication from Museum Director transmitting an application with the Iowa Department of Cultural Affairs, for a Community Enhancement Grant, with no city match required, to be used for professional training and travel for museum staff RESOLUTIONS TO BE ADOPTED 12. Resolution-to approve communication from Assistant City Planner transmitting recommendation to accept deed and total acquisition contract payment for Parcel No.4 (Hope Martin Anderson) in the amount of$65,760.00 in conjunction Waterloo Industries Corporate Headquarters project. 13. Resolution-to approve communication from Administrative Director transmitting request to lift the moratorium on telecommunication antennas and towers. 14. Resolution-to authorize INRCOG to resubmit a grant application for Congestion Mitigation and Air Quality (CMAQ)funding in conjunction with San Marnan Corridor Traffic Improvements, requiring a city match of$330,000. September 28, 1998 Page 4 BILLS PAYMENTS 15. Resolution-to approve Schedule AP640, a copy of which is on file in the City Clerk's office. NEW BUSINESS 16. Resolution-to approve communication from Waterloo Water Works General Manager transmitting request of Tammy Looby, AKA, Tammy Jones and Willie Jones, to certify $1,338.70 for work performed by Waterloo Water Works at 313 Mobile Street. TRAVEL REQUESTS Motion-to approve the following: 17. Melissa Ludwig, Police Officer, to attend Basic Fire/Arson Investigation School in Des Moines, Iowa on November 2 - 13, 1998, with costs not to exceed $100.00. 18. David Taylor, Domestic Abuse Police Investigator, to attend Annual National Conference on Domestic Violence in Dallas, Texas on October 18 - 21, 1998, with costs not to exceed $1,408.10. 19. Brian Baker, Chief HVAC Investigator, and Dan Youngblood, Chief Combination Inspector in Omaha, Nebraska on October 19 - 20, 1998, with costs not to exceed $903.48, including use of city vehicle. MISCELLANEOUS Motion-to approve the following: 20. Beer/Liquor License Permit Application Class C Cadillac Lanes, 650 LaPorte Road (Renewal) (Expires 10/4/99) (Includes Sunday Sales) 21. Beer License Permit Application Class B Gates Park Golf Course, 820 East Donald Street (Renewal) (Expires 10/3/99) (Includes Sunday Sales) 22. Beer License Permit Application Class C Scott's Phillips "66", 1625 West 4th Street, (Renewal) (Expires 10/15/99) (Includes Sunday Sales) Metro 66, 821 Broadway, (Renewal) (Expires 10/31/99) (Includes Sunday Sales) 23. Application for Cigarette Permit Kwik Star#380, 506 West 9th Street September 28, 1998 Page 5 ADJOURNMENT Nancy Eckert City Clerk MEETINGS Monday, September 28, 1998 4:45 p.m. -Public Works Committee, Council Chambers 5:25 p.m. -Public Safety Committee, Council Chambers 5:30 p.m. - Building and Grounds Committee, Council Chambers 5:40 p.m. - Finance Committee, Council Chambers 6:00 p.m. -Human Resources Committee, Council Chambers PUBLIC INFORMATION 1. Waterloo Water Works Board of Trustees minutes of September 16, 1998 on file in the City Clerk's office. 2. Memorial Hall Commission minutes of August 26, 1998 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 1998 Street Reconstruction Program, Contract No. 564. Pay Estimate No. 11 to Aspro in the total amount due of$211,929.45. 2. F.Y. 1998 Asphalt Overlay Program, Contract No. 566. Pay Estimate No. 4 to Aspro in the total amount due of$208,624.25. 3. F.Y. 1998 Fourth Street and Park Avenue Bridge Painting and Repair Program, Contract No. 568. Pay Estimate No. 7 to Borwig Building Service in the total amount due of$39,431.65. 4. F.Y. 1998 Concrete & Structure Repair Program, Contract No. 565. Pay Estimate No. 10 to Cedar Valley Corporation in the total amount due of$8,432.53. 5. F.Y. 1998 Seal Coat Program, Contract No. 563. Pay Estimate No. 3 to Mannatt's in the total amount due of$112,947.83. 6. MidPort American Phase II Development Plan. Pay Estimate No. 1 to Rust Environmental & Infrastructure in the total amount due of $4,481.65. 7. Waterloo Satellite WPCF, Contract No. 486 . Pay Estimate No. 36 to Rust Environmental & Infrastructure in the total amount due of $11,020.43. 4 September 28, 1998 Page 6 8. MLK Phases IV and V Design, STP-U-8155(34)-70-07. Pay engineering services to Rust Environmental & Infrastructure in the total amount due of$13,829.50 9. F.Y. 1998 River Road Parking Lot Landscaping Project, Contract No. 575. Pay Estimate No. 2 to Suburban L.A. Inc. in the total amount due of$2,494.82. 10. F.Y. 1998 Washington Street & River Road Parking Lot Improvements, Contract No. 531. Pay Estimate No. 18 to Weichers Construction, Inc. in the total amount due of $66,692.17.