HomeMy WebLinkAboutApproved Documents - 10/18/2021City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Bldg Maintenance
Department to expend
$ 5,481.05 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Removal of existing pole sign at Five Sullivan Brothers Convention Center.
Vendor selected for this purchase:
Nagle Signs Inc.
n Bids or written quotes were taken on this purchase, as follows:
0 Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
Li General Fund ❑ Road Use Tax ® Sewer n Sanitation
01 Bonds ® Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
421-22-6860-2152
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Greg Ahlhelm 10-6-2021
(Signature Dept. Head or Designee)
$ 4,000,000.00
$ 2,839,422.06
�lYiicl`e�e we,4ner
Date (Signature Finance Dept. Review
10/18/2021
Date
K:Ishared goodieslformslExpenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Garage/Sanitation
$ 4,843.96 plus est. shipping costs of $ 150.00
Vermeer Belt for Grinder located at the Yard Waste Site
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Belt for Grinder located at the Yard Waste Site
Only vendor in Iowa to be able to supply the Vemeer Belt for the Vemeer Grinder
Vendor selected for this purchase:
Vemeer Iowa & N. Missouri
�■ Bids or written quotes were taken on this purchase, as follows:
Vemeer Iowa & N. Missouri Pella, IA $4,843.96
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 345,000.00
and the current available balance is $ 161,697.89
Respectfully submitted,
Sandie Greco 10/12/2021
111ici+e1e Vleia/ner
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Garage/Street Department to expend
$ 5,028.37 plus est. shipping costs of $ 283.93 to pay for or purchase
New radiator for Motor Grader 194B02 - plus additional parts - Hydraulics and Piston
This purchase or expenditure is being made because:
To replace unrepairable radiator
(only vendor locally to provide a John Deere radiator for grader)
Vendor selected for this purchase:
Murphy Tractor & Equipment Co.
n Bids or written quotes were taken on this purchase, as follows:
Murphy Tractor & Equipment Co. Waterloo, IA
$5,028.37
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Finance Approved $3,499.77 & $200.00 SH on 9/20/21
Please check the following box(es) as appropriate to describe the funding for this expense:
. General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 345,500.00
and the current available balance is $ 156,703.93
Respectfully submitted,
Sandie Greco 10/11/2021
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Garage/Sanitation
Department to expend
$ 6,240.71 plus est. shipping costs of $ to pay for or purchase
Rebuild a Telescopic Cylinder for Unit #151202
This purchase or expenditure is being made because:
Telescopic cylinder failed - company able to rebuild.
Only vendor available - in Iowa - to rebuild this cylinder
Vendor selected for this purchase:
Certified Power, Inc. Companies
�■ Bids or written quotes were taken on this purchase, as follows:
Certified Power, Inc. Companies Des Moine, IA
$6,240.71
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 345,000.00
and the current available balance is $ 151,391.63
Respectfully submitted,
Sandie Greco 10/11/2021
116ia4 vJ AV,Or
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Garage/Sanitation
Department to expend
$ 5,818.44 plus est. shipping costs of $ to pay for or purchase
Rebuild a Telescopic Cylinder for Unit #151301
This purchase or expenditure is being made because:
Telescopic cylinder failed - company able to rebuild.
Only vendor available - in Iowa - to rebuild this cylinder
Vendor selected for this purchase:
Certified Power, Inc. Companies
�■ Bids or written quotes were taken on this purchase, as follows:
Certified Power, Inc. Companies Des Moine, IA
$5,818.44
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-18-7955-1571
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 345,000.00
and the current available balance is $ 145,150.92
Respectfully submitted,
Sandie Greco 10/11/2021
/11,civie We,1 vier
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 7,907.60 plus est. shipping costs of $ 200.00
Western MVP Plus snowplow 8.6 poly with LED lights
Garage/Traffic Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
To replace snowplow on F350 truck from Traffic Operations
Vendor selected for this purchase:
C & C Welding
Ti Bids or written quotes were taken on this purchase, as follows:
C & C Welding, Inc. Waterloo, IA
$7,907.60
Drive Line of Dubuque, Inc.
Dubuque, IA $8,060.00
Truck Equipment
Waterloo, IA $8,447.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
419-17-7120-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
$ 270,000.00
and the current available balance is $ 126,142.75
Respectfully submitted,
Sandie Greco 10/12/2021
NICI4 WeiXIner
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 4105.50 plus est. shipping costs of $ to pay for or purchase
Mayor's Fun Run Shirts Amended amount due to additional shirts being needed for participants.
This purchase or expenditure is being made because:
Kids shirts for the Mayor's Fun Run
Vendor selected for this purchase:
Advantage Scree Print
�■ Bids or written quotes were taken on this purchase, as follows:
Advantage Screen Print $3,825.00
Dickey's Screen Printing (did not submit)
Creative Impact (did not submit)
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
9/20/21 approved at $3,825.00
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4200-1567 Rec Equipment
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 09/24/2021
$ 22,000.00
$ 16,154.72
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the LEISURE SERVICES Department to expend
$ NTE $5,500.00 plus est. shipping costs of $ to pay for or purchase
Repairs to Young Arena's ammonia ice system
This purchase or expenditure is being made because:
numerous repairs are needed to keep the ice system operational and safe.
& supports the city's strategic PIan,4.5-"Maintain City facilities that support quality of place".
Vendor selected for this purchase:
All Temp Refrigeration
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
All Temp Refrigeration is the only Certified Vilter Ammonia Compessor ice service business in the area.
They have the proper equipment and maintenance records for Young Arena dating back to construction
25 years ago, and provide timely emergency response calls when needed.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-37-4500-1388
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Paul Huting 09/24/2021
Vidner
$ 13,000.00
$ 7,088.22
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 4,200.00 plus est. shipping costs of $ 00 to pay for or purchase
I-CrimeFighter software for the police department records management.
This purchase or expenditure is being made because:
This is a new annual software and support agreement used by the Police
department for records management
Vendor selected for this purchase:
At Scene LLC.
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This software, I-CrimeFighter is proprietary to At Scene LLC
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-1100-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Matt McGeough, Police Captain 10/412021
111i 4 VJeic0her
$ 116,355.00
$ 85,955.00
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,222.50
plus est. shipping costs of
Traffic Operations
$ 200.00
Department to expend
to pay for or purchase
1 - Holophane ATB2 LED Fixture 1 - Valmont Black Street Light Pole
This purchase or expenditure is being made because:
To replace damaged pole and fixture due to a crash at E. 1st and Sycamore Sts.
Vendor selected for this purchase:
Van Meter
�■ Bids or written quotes were taken on this purchase, as follows:
Van Meter Waterloo, IA
$4,222.50
3E
Waterloo, IA $5,854.13
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1521
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Sandie Greco
10/6/2021 '111,44,
$ 28,800.00
$ 23,372.80
10/18/2021
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name FY 2021 CIP PIPELINING Phase IVA2
City Contract No.
Project Manager
Project Budget Total $
1043
Waste Management Services/AECOM
1 How will this project be funded?
A Federal Grant Yes
Grant Name
No
x
CFDA #
B State Grant Yes
Grant Name
C. City Match
D Other Entities
Name
x
No
State Clean Water Revolving Fund
Source of Funding SEWER FUNDS
Yes No
x
2 Attach copies of any grant agreements that will fund the project (REQUIRED)
To be assigned by the Finance Dept.
Project No. 14SRF
Subproject No. CIPP4A2
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
Grant Agreement Number
% Paid by City
Paid by other entity
3. Does the project include the purchase of right of way or other real property?
If yes. will real property purchases be reimbursable under the grant?
If yes. have you attached authorization to purchase real property to this document?
4 Will this project include any non -participating expenses. such as:
A. Stormwater permit fees
B Publication. or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
x
Yes No
l
x
x
x
6. Include a brief description of the project in the space below: (REQUIRED)
This project consistes of the project managemnt, SRF coordination, bidding and construction related srervies of CIPP
CIPP Phase IVA2 The project consists of sewer pipe lining in the designated project area.
Page 2 must be attached and signed.
K:\shared goodies\forms\Contract 104 14SR CIPP4A2 (002)\Page 1 All Projects (Mar 2010)
CONSTRUCTION PROJECT BUDGET WORKSHEET
PAGE TWO
Project Name (from page one) FY 2021 CIP PIPELINING Phase IVA2
Department No. project will be budgeted under 14
Activity No. project will be budgeted under 5375
REVENUES:
3000 Cash on Hand - Sewer
3112 Local Option Sales Tax
3350 Federal Grant
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3365 State RISE Grant
3368 EPA Grant
3377 EDA Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
Fund:
City Clerk Use Only
Finance Committee
Approval Date 10/18/2021
To be assigned by the Finance Dept.
Project No. 14SRF
Subproject No. CIPP4A2
(Each column should only include amounts by fund)
Fund:520-14- Fund 520-14- Fund
5375 5320
Non -participating
Total
$ 156 480 10 $ 156,480 10
971,559 25 971,559.25
47,000.00 47,000 00
TOTALS S $ 1,018,559.25 $ 156,480 10 $ $ 1,175,039.35
2103 Engineering & Consulting
2125 Traffic Control Equipment
2140 Land Acquisition
2144 Land Improvements
2146 Demolitions
2151 Building Construction
2156 Bikeway Construction
2162 Storm Sewers
2163 Sanitary Sewers
2164 Sidewalks
2165 Streets & Roadways
2199 Non -participating Misc
TOTALS $
Randy Bennett 9/24/2021
$ 47,000.00 $ 47,000.00
(Signature Dept. Head)
971,559.25
156.480 10 1,128,039.35
$ 1.018.559.25 $ 156.480 10 $ $ 1,175,039.35
'i'htc'4 Weiner
10/18/2021
Date (Signature Finance Dept Review)
K \shared goodies\forms\Contract 104 14SR CIPP4A21Page 2 (Constr Proj) (Mar 2010)
WASTE MANAGEMENT SERVICES DEPARTMENT
REFUND REQUEST FOR SEWER
DATE: 10/05/21
HOME PHONE: 319-239-8727
ADDRESS: 2557 W 3r° Street
CITY: WATERLOO
STATE: IOWA ZIP:
NAME: NetWorth Investments
EMAIL ADDRESS: mpmcg911@aol.com
REFUND AMOUNT REQUESTED: $ 121.81
DOCUMENTATION INCLUDED : ® YES ❑ NO
*ALL REQUEST FOR REFUNDS REQUIRE PROOF OF PAYMENT BEFORE REFUNDS ARE PROCESSED*
COMMENTS: 2557 W 3rd Street is a new 8-Plex built in early 2021. This was set up to be billed as a house
account. It only serves 2 outside faucets. (Confirmed by Waterworks)
This meter is now billed as an irrigation account.
Refund is for Sewer charges as well as Storm sewer. Each unit is already billed Storm.
^
SIGNATURE/WMS:
CONFIRMED WITH WATERWORKS: ® YES ONO
REFUND AMOUNT PAID: $ 121.81
FINANCE SIGNATURE
IricheWe 144r
DATE:
DATE: 10/18/2021