HomeMy WebLinkAboutState Historical Society of Iowa - Cont. No. HRDP #07-030 -- 09/11/2006 a
HISTORICAL RESOURCE DEVELOPMENT PROGRAM
' STATE HISTORICAL SOCIETY OF IOWA
REAP 1
REIMBURSEMENT GRANT PROTECT
HRDP HINDED THROUGH THE RESOLIRCETNHANCTNIINT AND PROTECTION PROGRAM ACT
Contract Number: HRDP #07-030
Agency: STATE HISTORICAL SOCIETY OF IOWA
Grant Recipient: WATERLOO CENTER FOR THE ARTS
Grant Amount: $ 28,500.00
Effective Dates: AUGUST 1, 2006 — JANUARY 15, 2009
IDENTIFICATION OF PARTIES (Article 1.0)
• This contract is entered into by and between the State Historical Society of Iowa (hereafter
referred to as "State" or "SHSI") and the Waterloo Center for the Arts (hereafter referred to
as "Grantee").
• The SHSI Public Trust administrator or designee is the State official designated to execute
any changes in the terms or conditions specified in this contract.
• The Director of the Waterloo Center for the Arts is designated to execute any changes in
the terms or conditions specified in this contract.
• "HRDP" means Historical Resource Development Program as defined in Iowa Administrative
Code [223] Chapter 49.
STATEMENT OF PURPOSE (Article 2.0)
• The purpose of the Historical Resource Development Program is to provide grants to
preserve, conserve, interpret, and enhance the historical resources of the state.
• SHSI has been designated by the Iowa General Assembly to administer REAP/HRDP, and
the grant recipient has been approved for funding.
CONTRACTUAL REQUIREMENTS (Article 3.0)
• REAP/HRDP monies are to be expended according to Iowa Administrative Code [223]
Chapter 49.
• The Grantee must:
EMPLOY IOWANS IF POSSIBLE --�
• Give preference to Iowans and Iowa products and services in carrying out this grant.
AVOID ILLEGAL ACTIVITIES
• Refrain from using REAP/HRDP funds to influence legislation or for any lobbying
function.
• Follow all local, state, and federal laws, including, but not limited to, Title VI and VII
of the Civil Rights Act of 1964, as amended, and the Rehabilitation Act of 1973, as
amended, which bar discrimination against any employee, applicant for
employment, or any person participating in a sponsored program, on the basis of
race, creed, color, national origin, religion, sex, age, or physical or mental disability,
and require compensation for employment at no less than minimum wage
requirements, and provide safe and sanitary working conditions.
• Comply with applicable ADA provisions. ADA is a civil rights law teat prohibits
discrimination on the basis of physical or mental impairment (the definition of
disability). Your project should comply with ADA, unless (1) the property is a
religious entity, a private club or private residence and not used as a place of
public accommodation; (2) the property is an owner-occupied bed-and-breakfast
with five or fewer rooms; or (3) the repair work is something like reroofing,
masonry repointing, painting or wallpapering, or changes to mechanical and
electrical systems that do not affect the usability of the property. If you can make
minor adjustments in your project that would eliminate barriers in a way that meets
the Secretary of the Interior's Standards and Guidelines for Archeology and Historic
Preservation, you should do so. If your proposed work is an alteration that affects
the "primary function area" of your property, ADA accessibility standards also apply
to the path from accessible parking to and through an entrance. Building owners
are not required to spend more than 20% of the total cost of altering the primary
function area to make the path of travel to that area accessible.
(There are also alternative requirements for those historic properties that cannot be
made accessible without threatening or destroying their significance—contact SHSI if
you believe this is your situation.)
• Check with SHSI before disturbing the ground of your site, including moving in
any large equipment or uprooting plants. Once SHSI has provided permission for you
to proceed, make sure that any excavation work at your project is carefully observed by
you or your contractors. If, during construction, the project work uncovers an item or
items which might be of archaeological, historical, or architectural interest—or if important
new archaeological, historical, or architectural data come to light in the project area --
STOP. You should make reasonable efforts to avoid or minimize harm to the materials
until the significance of the discovery can be determined by a professionally-qualified
archaeologist. Contact the SHSI Office with any questions and for instructions.
PUBLICLY ACKNOWLEDGE RECEIPT OF THE GRANT
• Include the following statement in any printed lists of contributors, and in any
promotions, publicity, or advertising:
"This project was partially supported through funding from the
Resource Enhancement and Protection (REAP) Act through a
Historical Resource Development Program (HRDP) grant from the
State Historical Society of Iowa."
• Post signs provided by the State in a conspicuous place near the entry of the structure or
near the area where grant funds were used. The sign must remain in place for no less than
36 months after the contract has been completed.
• Write your state legislators within thirty (30) days of receiving your signed contract to tell
them about the project. Copies of the letters must be sent to Kathy Gourley, State
Historical Society of Iowa, 600 East Locust Street, Des Moines, Iowa 50319-0290. Twenty
(20%) percent of the funds will not be reimbursed until the project is complete
and all documentation submitted.
FINANCIAL RECORDS
• Retain all financial records, reporting documents, and all other records pertinent to the
HRDP program for a period of three calendar years beyond the end of the grant contract.
• Provide, at no charge, and make accessible to the State and to the State Auditor's office,
all books, documents, account information, facilities, or other property belonging to or in
use by the Grantee concerning the receipt of funds under this program.
COPYRIGHT
• Choose to copyright any books, publications, films, or other material developed because of
grant activities, unless otherwise specified in the award notice or scope of work. The State
reserves the right to borrow or use, without payment of a royalty fee, any materials
developed because of grant activities.
PROFESSIONAL STANDARDS
• Comply with all applicable federal and state laws, regulations, and guidelines, and technical
standards, including nationally accepted documentary collection and museum standards
and the Secretary of the Interior's Standards and Guidelines for Archeology and Historic
Preservation. The Secretary of the Interior's Standards and Guidelines for Archeology and
Historic Preservation were published in the Federal Register on September 29, 1983, and
revised in 1990. We highly recommend that you include a clause in all construction
contracts and/or project specifications which states that "All work on this project will be
done in accordance with the recommended practices as stated in the 1990 edition of The
Secretary of Interior's Standards for Rehabilitating Historic Buildings (revised 1990)."
EXHIBITS A & B
• Follow Exhibit A (scope of work) and Exhibit B (budget).
DAMAGES
• Hold the State harmless from damages in any action arising from the performance of work
described in this contract.
PHOTOGRAPHS
• Provide photographs of the work. Photographs must be taken at the beginning of the
project, at various stages during work, and at its conclusion to document the nature of the
work on the project. Original photographs should be mounted or printed on 81/2" x 11"
paper. Please submit good quality photographs. If digital photographs are submitted,
please include a diskette or CD containing the images, as well as the printed copies. Along
with the final report and request for reimbursement, the Grantee must provide at least five
(5) color photographs of the project from its beginning to its end.
FINDING OF NON-COMPLIANCE (Article 4.0)
• The State may, for cause, find that the Grantee is not in compliance with the requirements of the
HRDP program or the terms of this contract pursuant to Iowa Administrative Code [223] Chapter
49. At the State's discretion, remedies for non-compliance include suspension or return of HRDP
grant funds.
CANCELLATION DUE TO NON-APPROPRIATION (Article 5.01
• If funds anticipated for the continued fulfillment of this contract are at any time cancelled or
insufficient either through the failure of the State of Iowa to appropriate funds, or through
discontinuance or material alteration of the program for which funds were provided, the State shall
have the right to cancel this contract without penalty by giving written notice of not less than
thirty (30) days documenting the lack of funding, discontinuance or program alteration. In the
event of termination of this contract due to non-appropriation, discontinuance, or program
alteration, the exclusive, sole, and complete remedy of the Grantee shall be payment for services
rendered prior to the termination.
PAYMENT (Article 6.0)
• All requests for reimbursement must be submitted with documentation proving sufficient project
progress, documentation of expenditure of grant funds, and documentation of cash and in-kind
match, as outlined in the contract budget.
• Provide photographs of work completed for which you desire to be reimbursed.
• Provide a brief explanation of how the work completed meets the standards established in the
museum, historic preservation, or documentary collections category.
• No more than eighty (80%) percent of grant funds will be reimbursed until an approved
final project report and documentation of expended grant funds, cash and in-kind match
have been received.
CHANGES IN OWNERSHIP
• If a change of ownership of real property occurs within 24 months, the entire amount of
the grant shall be returned to SHSI.
• If a change of ownership occurs within 25 to 60 months, 50 percent of the grant shall be
returned to SHSI.
• If the Grantee is a government unit or a non-profit organization, the sale of property is
exempt from payback provisions when the sale places the property on tax rolls.
• In the event of death of an individual owner, this provision shall not apply.
FINAL REPORT
• The Grantee must submit a FINAL REPORT describing the project in detail and showing
how the project work meets the standards associated with its grant category
(documentary collections, museums, or historic preservation). The FINAL REPORT must
be made on forms supplied by SHSI and include all information and
documentation as outlined on the REAP/HRDP FINAL REPORT form. The final
request for reimbursement must include "before" and "after" photographs of the finished
work. The final twenty percent (20%) of grant funds will be released when the final report
has been approved, and when all costs have been documented.
TIME OF PERFORMANCE (Article 7.01
• All claims for HRDP funds shall be received by January 15, 2009.
Cammie Scully, Director Gordon O. Hendrickson, Administrator
Waterloo Center for the Arts Public Trust Division, State Historical Society
Date % Date
1
EXHIBIT B
BUDGET
HRDP GRANT #07-030
WATERLOO CENTER FOR THE ARTS
GRANT'S FARM
Grant Request Cash Match In-Kind Subtotal
PERSONNEL
Educational Director& Curator $8,100 $8,100
Other staff $1,769 $1,769
Personnel Subtotal° $9,669'
CONTRACT FOR SERVICES
Design/Fabrication $28,000 $100,000 $29,700 $157,700
Contract for Services Subtotal $157,700'
TAN Services
Consultant $500 $500
Total Total Total Total
Grant Request Cash Match In-Kind Match Project Cost
$28,500 $109,869 $29,700 $168;069