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HomeMy WebLinkAboutRich and Associates, Inc. - Parking Study Agreement - 10/9/2006 AGREEMENT THIS AGREEMENT, made and entered into this 9 W day of October,2006 by and between The CITY OF WATERLOO,IOWA hereinafter referred to as "Client" and RICH AND ASSOCIATES,INC.,a Michigan Corporation, hereinafter referred to as "Consultant". RECITALS A. Client desires to retain the Consultant to conduct a Parking Study in accordance with the Request for Proposals originally due dated July 12, 2006. B. Consultant submitted a Proposal to Provide Professional Services dated August 8, 2006 to the Client that contains certain facts about the consultant, Executive Summary (Attachment "A"), Scope of Services,Fee and Time Schedule,which are incorporated herein by reference. NOW,THEREFORE,the parties agree as follows: 1. BASIC SERVICES OF CONSULTANT: The basic services of the Consultant will consist of the project approach outlined in the Parking Consultant Services Downtown Parking Study submitted August 8, 2006, referred to as "Parking Study" in this Agreement. This project approach (Attachment`B")was prepared in response to the Client's Request for Proposals originally due dated July 12,2006. In the event of a difference of opinion between the Client and the Consultant as to the work to be performed,the scope of services outlined in the Request for Proposals shall prevail. 2. CHANGE AND ADDITONAL WORK: If the parties require work beyond the scope of work dated June 23,2006,they shall agree separately. 3. PROJECT DELIVERABLES: Deliverables shall be as described in documents referred to in Paragraphs A and B above. 4. COMPENSATION: Compensation for the services described in Paragraph 1 above shall be paid to the Consultant by the Client as outlined on Attachment A under "Cost of Services" but shall not exceed$45,000. a. The Consultant may submit invoices for partial payments based on the percent of work completed. The Client will make payment of invoices submitted by the Consultant within thirty (30) calendar days of receipt by the Client. The final payment is payable after the project is completed and final report has been submitted to Client and has been accepted by the Client. b. "Reimbursed expenses" include all travel expenses to Waterloo, 10 copies each of the preliminary and final reports and an electronic copy of the final report and specifications and possible drawings for the Parking Access and Revenue Control Equipment. 5. SERVICES TO BE PROVIDED BY THE CLIENT: The Client will provide the Consultant the available data and information regarding this project including,but not limited to,the following: a. All existing planning,traffic and parking studies conducted by other consultants or Client that are in possession of or accessible by Client. Rich and Associates,Inc. 0717-City of Waterloo,Iowa 9/28/2006 AGREEMENT b. Land use square footage by block. c. Any legal or financial information concerning past financial and bond covenants, including City ordinances on parking(if necessary). d. The Client will also provide the Consultant or make available to them, existing revenue and expense information,and information on collection methods. 6. PROJECT PROGRESS MEETING. The consultant agrees to meet at least once with the Client in Waterloo to submit a progress report and/or receive advisory comments for completing the project upon request by the Client. 7. TIME OF COMPLETION: The Consultant shall complete the Parking Study within approximately 90 days from the date the contract is signed. The schedule is dependent upon meeting date availability, timely production of documents and timely review by the Client of information provided by the Consultant and completion of information required by the Consultant. The Parking Access and Revenue Control specifications shall be completed within 60 days of start of the process. 8. ACCOUNTING RECORDS OF CONSULTANT: Project records of the Consultant's services and expenses, and records between the Client and the Consultant shall be kept on a generally recognized accounting basis and shall be available to the Client or its authorized representative at any mutually convenient time during the term of this Agreement and for one(1)year thereafter. 9. TERMINATION OF AGREEMENT: a. This Agreement may be terminated with or without cause by the Client at any time. In the event of such termination, the Consultant shall be compensated for such services as are performed up to the point of termination. b. This Agreement may be terminated by either the Client or the Consultant upon failure by the other to satisfactorily perform the terms and conditions of this Agreement, if either does not satisfactorily perform within ten (10) days of receipt of written notice from the other specifying the manner of failure. In the event of such termination, the Consultant shall not be entitled to further compensation from the Client for work preformed or costs sustained following the date of such termination. c. In the event that the Client should determine to suspend or abandon all or any part of the work described herein, it shall give written notice to the Consultant who shall immediately terminate all work affected. Within thirty (30) days of the date of abandonment, the Client shall pay the Consultant in full and final settlement for all services rendered in connection with the abandoned work, compensation at the rate set forth in Paragraph 4 for all of the Consultant's services performed prior to receipt of notice of abandonment. Upon making such payment,the Client shall have no further obligation to compensate the Consultant. 10. ASSIGNMENT: The Consultant will not assign any part of the scope unless approved in advance by the Client. 11. INDEPENDENT CONTRACTOR: The parties intend that the Consultant shall be an independent contractor in performing the services provided by this Agreement. The Consultant is not to be considered an agent or employee of the Client for any purpose, and the officers, employees, and agents of the Consultant are not entitled to any of the benefits the Client provides for Client employees including, but not limited to, Worker's Compensation Insurance and withholdings for taxes. The Consultant shall fill out necessary IRS forms as may be necessary as an independent contractor. Rich and Associates,Inc. 0717-City of Waterloo,Iowa 2 9/28/2006 AGREEMENT 12. NONWAIVER OF BREACH: Any waiver by either party of a breach of a provision of this Agreement shall not operate or be construed as a waiver or any other breach of such provision or waiver of any breach of any provision of this Agreement. 13. INSURANCE: The Consultant shall be solely responsible for acquiring and maintaining all insurance to properly protect itself, its employees, agents and third parties, including without limitation general liability insurance. Insurance shall include workers compensation, automobile, general and professional liability insurance for an amount of no less than $1,000,000. No modifications to the policies will be made without at least 30 days prior notice to the Client. The Consultant shall provide the proof of insurance identifying the Client as the certificate holder. 14. INDEMNIFICATION: Consultant shall hold harmless the Client and its employees from and against claims,damages, losses and expenses, including but not limited to, attorney's fees,arising out of or resulting from services provided,provided that the claim, damage, loss and expenses are caused by any negligent act of the Consultant. 15. ARBITRATION: Any disputes arising from the performance of services, obligations or the terms and conditions of this agreement shall be governed by and subject to the laws of the State of Iowa. Additionally,both parties agree that any disputes requiring third party arbitration shall be undertaken within the jurisdiction of Black Hawk County,Iowa. IN WITNESS WHEREOF,the parties hereto have executed this Agreement as of the day and year first above written. APPROVED AS TO CONTENT: City of Waterloo, IA By: Its: r, '11 /11 t fvT�l10.,/ 0✓ Rich and Associates, Inc. By: Its: Rich and Associates,Inc. 0717-City of Waterloo,Iowa 3 9/28/2006 City of Waterloo, Iowa " Parking Study Proposal Attachment"A" Introduction On behalf of Rich and Associates, we want to thank the City of Waterloo for giving us the opportunity to present our team's qualifications and proposal to provide parking consulting services to complete the Downtown Parking Study. We have organized our team to insure the successful completion of your important project. As you will read in later sections, our team presents to the City of Waterloo and the community a combination of talented consultants with diverse experience and outstanding credentials in all areas of municipal parking systems, including management and operations. The key personnel that we are assigning to your project were involved in the ffIM successful completion of several similar studies throughout the State of Iowa • and the Midwest including studies for the Cities of Davenport, Cedar Rapids, Ottumwa, Coralville and Iowa City. This section summarizes our proposal, including a brief overview of our firm, experience and references, a discussion of our understanding and approach to your project, the key personnel that we will be assigning and anticipated costs. _ ' - The remaining sections of this document include supporting information on the 5 ., qualifications of our firm, detailed resumes of key personnel and detailed scope of work. -, , Firm Overview Rich and Associates have been specializing in the study, planning and design of parking since 1963. Our experience includes the completion of more than sF' 300 municipal parking demand, feasibility and operations studies nationwide Our parking demand studies result in a high level of accuracy in long-term .. demand and economic. Our customized approach bases demand projections , on parking and traffic characteristics unique to the study area and not on � � national or industry averages. *�� We have hands on experience in the management and operations of parking including municipal parking systems. Thus our recommendations on `� O operations, parking access and revenue control systems are based on real- e� world experience. - ;� �'. RICHOI- ASSOCIATES Y � F Y.� e City of Waterloo,Iowa Parking Study Proposal Attachment"A" f fi During the past ten years we have completed more than 75 similar municipal A _ parking studies. The chart below lists some of our recent studies. Most of these studies were completed by the personnel that will be assigned to your project. Detailed information on many of these projects is provided in Section 2. - 2 Client Date Client Date City of Franklin, IN 2004 City of Cedar Rapids, IA 2002 City of Charlottesville, VA 2001 City of Crystal Lake, IL 2004 r City of Flint, MI 2002 City of Davenport, IA 2002 City of Eugene, OR 2001 City of La Grange, IL 2003 City of Jackson, MI 2001 City of Coralville, IA 2005 _ r` City of Ft. Pierce, FL 2001 City of Dearborn, MI 2002 b City of Howell, MI 2004 City of Highland Park, IL 2001 ' City of Altoona, PA. 2000 City of Plymouth, MI 2004 City of Arlington Heights, IL. 2001 Township of Montclair, NJ. 2001 s _ City of Champaign, IL. current City of Sault Ste Marie, MI 2001', City of Daytona Beach, FL. 2004 City of Des Plaines, IL. current _ ,alas City of Detroit, MI. 2003 City of Baton Rouge, LA. 2002 Key Personnel _ Richard A. Rich � ftU Principal in Chargee As Director of Parkin Planning services for Rich and Associates Rick will 9 9 , serve as the Principal in Charge. He will oversee all aspects of the project and will be directly involved in the analysis of parking needs and feasibility analysis. Rick will also be responsible for the recommendations of parkingx � access and revenue control systems, and management / operational improvements. Since joining Rich and Associates in 1977, Rick has been responsible for the completion of more than 300 parking studies. He is an active member of many industry organizations and frequently lectures on demand analysis, management and operations, and parking system financing. �� RICH .2 nssMna-Fs City of Waterloo, Iowa Parking Study Proposal Attachment"A" ,f e ry John C. Revell, AICPA. Project Manager w . John Revell has been specializing in parking planning for more than eight - years with the firm. With a background in urban planning and engineering, ; John has been instrumental in the completion of over 40 municipal parking studies since joining Rich and Associates, having served as project manager on most of those projects. John will be your main contact throughout the study process and as the City implements recommendations. John will be supported in this role by Rick Rich, who is serving as principal in charge. Rick will also be available to you at any time during the study and implementation stages. Resumes of John, Rick '' and our remaining planning team can be found in Section 3. The following identifies the roles and responsibilities of the project staff. Years of 'Key Personnel Assignment Experience r k M x` Richard A. Rich Principal in Charge 29 , John C. Revell, AICP Project Manager 8 Richard W. Kinnell, AIA Parking Designer 25 Annaka Norris Parking Planner 2 David N. Rich Parking Planner 20 Technicians iR Project Approach The parking demand analysis involves a comprehensive inventory of parking and land use information in the study area. Available City data, such as comprehensive master plans, sub-area master plans, previous parking and/or traffic study work, various inventories, parking enforcement and collection �� � data, etc., will initially be reviewed and any necessary additional information will be gathered by Rich and Associates staff during the fieldwork phase of the project. - Land use information (gross floor area and use) will be assembled to form the basis of the parking demand projections. Using parking generation ratios developed for Waterloo, Rich and Associates will develop a matrix analysis souls '� template that will derive parking demand based on land use. The parking � � , Al IV— City of Waterloo, Iowa Parking Study Proposal Attachment"A" generation ratios that form the basis of the matrix chart are derived using local ,: ' conditions and uses as key indicators. Specifically the parking generation ratios are developed from a comprehensive survey model used to assess parking requirements unique to Waterloo. The template allows for a mathematical parking demand model to be developed that multiplies building gross floor area (categorized according to use) for each block in the study area by the generation ratio to reveal parking 4 demand. The available, existing parking supply is then netted to reveal a surplus or deficit of parking. The block-by-block surpluses and deficits are then mapped out to reveal the spatial relationships of blocks with parking surpluses and blocks with parking deficits. A turnover and occupancy analysis of the existing parking is also conducted in the study area, including both on-street and off-street parking. Utilization counts are conducted at two-hour intervals on a weekday to establish basic "q parking characteristic data such as duration of parking, illegal parking activity = and overall occupancy. This snapshot of parking occupancy data is thens mapped to allow a comparison between the 'calculated' parking demand and the 'observed' parking occupancies. ` r� f 4 bi Based on the information gathered and parking generation modeling, 3 recommendations will be developed that impact the operational efficiency of the existing parking supply and then provide an assessment of the amount of was .i new parking that may be required to satisfy local demand. The parking generation model also offers Waterloo a working tool that can be used for future parking impact assessments. The template is set up as a Microsoft . , Excel spreadsheet that can be updated with new building information or changes in existing building use. The chart automatically re-calculates ' parking demand. Parking demand will be projected for periods covering current and 5 years. We will review with the City areas of current and future deficits or surpluses, d ' and review issues such as additional parking, the related timing and costs, 4R, and how underutilized areas may be used more efficiently. From this, recommendations will be prepared and will include future parking needs and areas for future parking lot/garage locations. ` A parallel task is assessing the PARC (parking access and revenue control) for the parking structures and the on and off-street parking areas. During the course of the data collection Rich reviews the existing equipment, reviews the b ink goals and objectives with the parking committee and stakeholders and then a prepares options and recommendations for PARC based on the ability of the equipment to assist the parking study goals, costs, user acceptability and useful life. Rich will then prepare specs for the PARC. RICH1 ,11,' fi"�&ASSOCIATES City of Waterloo, Iowa Parking Study Proposal Attachment"A" x s • References The following are references from recent clients. Additional references are ;w; available upon request. a City of Coralville, IA. Mr. Kelly Hayworth... ____ (319) 248-1720 City of Davenport, IA................Ms. Dee Bruemmer_.-._.............(563) 326-7734 hl City of Champaign, IL.-_ _ Ms. Elizabeth Hannan--_-__. (217) 403-4700 '' „ Village of La Grange, IL.-_-____. Mr. Robert Phillipszyn__._-____ k708) 5799-2300 City of Royal Oak, MI.... ... ......Mr. Timothy Thwing............. ....(248) 246-3260 Cost of Services p �2, The fee has been prepared with options for data collection that is either not .r included or completed by others. We have successfully completed studies where the City has provided data collection. We have priced the PARC specification separately. Parking Study Fee Base fee assuming all the tasks in the scope: $32,000 Ua ; Parking Access and Revenue Control Specifications Based on what is changed/added: range $4,000 to $8,000 Reimbursed expenses Reimbursable expenses are estimated and are billed at cost: $5,000 Time Schedule ; The parking study including the review and recommendations for PARC will take approximately 90 days. The PARC specifications will take approximately ti 30 to 60 days depending on the scope. ' RICH L=i&ASSOCIATES ," City of Waterloo, Iowa Parking Study Proposal Attachment"B" Our approach to this project is a systems approach whereby we study all aspects of the parking system in order to make informed decisions and � � recommendations on improvements to parking control systems, management procedures, policies and organization, pricing strategies as well as supply and a demand. Phase 1 - Parking Demand Analysis involves quantifying and qualifying the ' ���� � ; parking needs in the study area. F s= � " x surplusCompa Sy Determine by • • by _ a4K A J f • •. • I conducting parkin building . •' • block• modelfor each block dema Parking needs Determine geographic • - parking distribution of parking demandmodel (moredetailed : accurate evaluation of•- User Surveys • Optional) ,. . Parking needs analysis Parking needs determination fi � zi RICH, < &AssOcum u tet. . r F 25 City of Waterloo, Iowa Parking Study Proposal Attachment"B" Task 1 - Kick-Off Meeting The goals and objectives of the study will be reviewed during a kick-off meeting. We will review the overall work program, discuss significant issues, ` and review the boundaries of the study area to insure that all major demand generators, development areas and supply providers are accounted for in our m analysis. -3 During the kick-off meeting, our team will request specific information and documentation. This information was identified on page 1 of this section 3 Public Meeting: We recommend that a public (stakeholder) meeting be held at this point. During this meeting we will sit with members of the community and present to them the purpose and goals of the study, the study process, data collection tasks, and a preliminary schedule for completion of ,; the study. The goal of this meeting is to introduce them to the parking study process and answer any questions that they may have. We find by doing this prior to the =' surveying and data collection tasks that we get better response rates on our = k surveys. Additionally, we will discuss issues with the current parking { ' downtown; how it's allocated, supplied, the charges for parking, parking and �a"s access control equipment and finally enforcement. �� ,• Task 2 - Field Research and Data Collection In this task various inventories, counts and surveys will be completed to A. update current data the City may already have and/or data from previous - � zr studies. This information is vital to quantifying available parking and establishing characteristics unique to Waterloo. Our approach, collecting and using unique data gathered in the subject area has proven to be a more realistic and accurate means of projecting current and future parking demand. `°per A. Parking Space Inventory Purpose a To update inventory of all p ry public and private off-street parking and on-street parking in the study area. Methodoloav 1. Review previous studies and current counts or inventories. 311a, r 2. Complete an update to the inventory of all public and private spaces in the d study area and categorize by: Dlii • on or off-street parking, • use restrictions (private or public)and hours of operation, • parking mix-long term vs. short term, residential, commuter, etc. J'�x &ASSOCLATES„ 26 " City of Waterloo, Iowa Parking Study Proposal Attachment"B" ,7 f • parking rate analysis, R • availability of parking-waiting lists for monthly lease parking, _ • residential parking (on-street and off-street). Results 1. Parking inventory shown on tables and maps, (refer to Table A) 2. Parking rate analysis. a�e ,u !Table A Off-Street Parking Inventory —: < w 1 123 0 158 213 0 118 232 844 2 27 102 110 98 312 133 151 933 3 0 54 0 77 0 0 63 194 4 0 151 0 0 88 156 20 395 ? 5 0 0 0 567 21 133 18 739 , E 6 0 81 0 0 55 232 70 438 ' Total 150 388 268 955 476 772 554 3,543 B. Land Use Review Purpose All of the land use in the study area will be analyzed. Land use not available in the information collected from the City or from previous studies will be gathered. To accurately assess both current and future parking needs, planned projects in the area will also be reviewed for their potential impact on the parking system. , Methodology 1. Update building inventory on each block face in the study area. ` 2. Identify each building, business type, vacancies& parking. " � 3. Analyze square footage from information provided by the City. 4. Identify residential uses, multi-family, commercial, educational, eta 5. Quantify employment (daytime) in each building. Results MM " r 1. Land use and parking by block, and total square footage. ���� :• 2. Ratio of building use(e.g. percentage office, retail, residential, etc.) 3. Record of vacant building space and vacant or underutilized land. 4. Employment levels. 3 ' 5. Land-use database. a ; � s "4 p amu. a Stix k $ y K ,s4 1 j xa FRICH 27ASSOCIATES City of Waterloo, Iowa Parking Study Proposal Attachment"B" lit e C. Parking Utilization Analysis Purpose We will perform a utilization study of select on-street and off-street public and A3 private parking spaces. We will coordinate with the City on the date and times for this analysis. This task provides the average hourly occupancy figures, which will - • " ` support the demand projections and identify which, if any parking areas are currently underutilized. This information is also important in projecting the parking system revenue. Methodology 1. Record vehicle's license plate number in each space once every one to two hours. 2. Completed on a typical weekday from 9:00 am to 8:00 pm. 3. At free spaces, note any violations and citations issued for overtime parking. ' Results r 1. Using computer software written by Rich and Associates, determine: • geographic distribution of usage among all public and private parking areas,(refer to Table B) • the occurrence of any vehicle space shifting to avoid time violation, • overtime violation and citations noted e" 2. Comparison with any existing occupancy data, and data from the previous studies. Table B • Occupancy 7 es§Than" `y Betti en " ciween "I4lare e Tliaii Zone 50% 50°fo-7,% 75°In-40°/u 9O% of Sleeks A (1) 1 4 1 6 12 ro B 4 2 2 0 8 C 0 5 3 4 12 } D 1 1 3 1 6 Y3> E 8 16 8 11 43 h _ AW, _ F 3 2 6 5 16 , Total 17 30 23 27 97 (2) Number of blocks in t1ue respective zone, e.g. t11e parking on 1 block in Zone A was less than 50% occupied. D. Manager interviews! Employee Surveys Deleted:(OPTIONAL} Purpose The purpose of these surveys is to collect data specific to different land use types (parking demand & trip generators) in the study area. This information consists of parking characteristics of businesses and downtown employees to confirm or adjust parking generation requirements (zoning codes) by land use and modal split. 28 &ASSOCIATE$ rH City of Waterloo, Iowa Parking Study Proposal Attachment"B" i t � . . Methodology a 1. Interview a sampling of owners/managers of different land uses (business types) in the study area, and distribute questionnaires to employees. `' 2. Questions to managers include: • type of business, • square footage of area, • number of full time and part time employees, �5 • estimated number of visitors/customers during a typical and peak day, parking provided to the business, • future plans, etc.. Results j 1. Establish parking generation requirements by land use 2. Determine the following characteristics for employees: • modals lit by classification drive and park), • origin and destination (location parked), • distance parked to work place, � �; • duration parked, R f. • perception of downtown parking. a 3. Use employee survey data with manager surveys to project long-term demand by land use. E. Regional Surveys (Benchmarking) Various municipalities will be contacted to gather information on parking in the region. The municipalities will be chosen in consultation with City staff. The purpose of these surveys is to gather information on rates ', charged, PARC used, enforcement, code requirements and how parkingast is marketed. Q w F. Stakeholders Interviews We will develop a list of candidates for potential interviews. Interviews will be conducted with City officials business interests and other private �� " parties. These interviews will be focused on identifying parking issues ��_ . and needs, development and redevelopment plans and opportunities, and "� a parking policies. G. Transit , For this task we will interview Waterloo Transit (CVT) services to review historical ridership, look at marketing initiatives and routes and times and y, how this has affected parking. This information will be useful for the Cite for marketing, will help determine the modal split as well as help make �" recommendations on how to make the parking system more effective and r„ efficient in conjunction with the transit system. r 3d c'' &ASSOCIATE$ r 29 4 City of Waterloo, Iowa Parking Study Proposal Attachment"B" Y'- d.; $g f F ' r H. Parking Access and Revenue Control Systems _ Rich will review the existing parking access and revenue control used in the parking structures; look at age and condition of equipment, operational characteristics etc. Additionally, we will review how the on- street parking and the off-street lots are controlled, meter conditions and locations. Task 3 — Parking Projections (Model) The data collected during the fieldwork and surveys will be compiled and analyzed. The unique characteristics of the different user groups in Waterloo will be defined and charted for comparison. We will compare parking demand generation factors calculated from the study and gathered from the surveys to national standards, local zoning and past studies. All of the data gathered from the study relative to parking demand generation factors will be taken into consideration and we will consult with the City on identifying ratios that are more appropriate to Waterloo. We do not want to rely solely on regional or national standards in establishing parking generation ratios. There are unique factors in every community that can influence the need for parking. These factors include parking pricing, convenience and accessibility, transit availability, land use density and mix, distance fromMi commuter train station, etc. National standards or industry averages do notes09, take these factors into consideration. A computer analysis will be used at this point to review existing parking demand and supply within the study area. Future parking demand will then be factored into the analysis. A. Current Demand 1. Summarize parking characteristics by land use and needs by block. 2. Project short term (ST), long term (LT) and residential parking needs for various times of the day such as 10:00 a.m., noon, 2:00 p.m., 5:00 p.m., 7:00 p.m., 9:00 p.m. and any seasonal demand. 3. Compare results of current demand projections for times noted in #2 above to utilization study results for those corresponding times to calibrate analysis. 4. Identify shared use parking impacts and opportunities. 5. In tabular and graphic form, show current parking supply and demand by � , block and block face. 5 c i 6. Identify area of vacant parking spaces and how that availability impacts the surrounding blocks. " = � 7. Where appropriate, divide the study area into zones, EBPR (Effective Block � Parking Radius), (the zones may include, transitional, residential, " ; governmental areas, etc.). RICH `"a ASSOCtATES� t 30r . i ' City of Waterloo, Iowa Parking Study Proposal Attachment"B" 8. Identify surplus or deficit conditions by block, block face and zone. Table C Par in Demand Generation Factors Iat�d tlSe`T "`e , " ! ; " , ¢de 1�X ! r"fu` Iirk ', • m a Professional Srvcs 4.11 spaces 6.67 spaces 4.00 spaces 3.30 spaces 3.32 spaces Restaurant 9.08 spaces 6.67 spaces 6.87 spaces 6.27 spaces 5.65 spaces Retail 3.07 spaces 6.67 spaces 2.99 spaces 2.75 spaces 2.41 spaces Service N/A 6.67 spaces 4.80 spaces 4.30 spaces 4.13 spaces Office 4.11 spaces 3.33 spaces 3.50 spaces 3.30 spaces 3.10 spaces Mixed-Use(2) N/A N/A 3.25 spaces 4.00 spaces 3.92 spaces Hotel .80 space 1 space 1 space N/A 1 space room room room room (1) parking spaces per 1,000 square feet of space x (2) mixed-use is a combination of retail/office and service office 1. B. Future Parking Demand 1. Base future parking demand within the study area on the following; • re-occupancy of vacant space, • new buildings to be constructed and infill development on existing surface lots(commercial, residential, retail, etc.), • changes in land use and in traffic patterns, • alternative development scenarios from Task 1, • changes in g parking operation (allocation, rates, time restrictions, enforcement), and • expansion of the existing parking system. � ,� , 2. Complete future supply and demand projections by block face, block and zone. �t< ' 3. Identify areas of parking surplus or deficit by block and zones. a � F 4. Analyze different development/re-occupancy scenarios, x 5. Forecast changes in parking demand on near term, mid term and long term basis. C. Review of Current and Future Parking Parking demand will be projected for periods covering 5, 10, and 20 years. We - will review with the City blocks of current and future deficits or surpluses, and M, ; review issues such as additional parking, the related timing and costs, and how r� underutilized areas may be used more efficiently. From this, recommendations will be prepared and will include future parking needs and areas for futureWoo s • parking lot/garage locations. z ="NRICH " 3 _ ASSOCIATES 31 City of Waterloo,Iowa Parking Study Proposal Attachment"B" "Table D S I v!Deman Zone Analysis) Zone I r $locks the ttr C NA, .;{ Tit I gTerrr, .8f#et t TgtaE . s. ,cid , N 2 23 279 302 79 68 165 137 3 35 27 362 303 277 580 (218) 4 20 22 42 45 60 105 (63) F 5 25 57 82 65 31 96 (14) 6 28 65 93 46 46 92 1 13 24 139 163 154 142 296 (133) 14 15 55 70 63 35 98 (28) 15 20 16 36 149 163 312 (276) 16 7 14 21 143 65 208 (187) 20 9 608 617 32 71 103 514 Total 1788 2055 (267) Task 4 - Preliminary Report/Meeting At this point a meeting will be held with the City (or Parking Study Committee if one is established) to review the preliminary report. This report will contain the data compiled from the counts and surveys, analysis of the parking F system, current and future demand projections, an assessment of future City '° parking system needs, rate analysis and analysis of parking controls. - � . Based on the results of the preliminary report meeting, our analysis of the parking needs, and of the current financial conditions, we will begin the process of recommending improvements to insure the long-term economic vitality of the downtown and the parking system. The elements of this improvement program will address all aspects of the parking system including operational and management strategies, changes to zoning ordinances, ` ' s parking space allocation, wayfinding, financing and capital improvements in the form of new parking, equipment, etc. � F o Public Meeting: At this point we suggest that another public meeting is �� _ a held to present to the community the fieldwork and the projected parking conditions. This will give us the opportunity to reach out to the citizens and { gather their input on possible solutions. The purpose is to continue the x consensus building process so that as difficult decisions need to be made by 4:= the City, the community understands many of the dynamics around the ' decision. ' , s r �1 K 4 z �RICH ' ASSOCIATES ' 32 City of Waterloo, Iowa Parking Study Proposal Attachment"B" t • Phase Two - Parking Improvement Program is the preparation, , recommendation and implementation of strategies for short and long term parking improvements that combine parking and management improvements, with capital improvements. sr Task 5 - Parking Operations / Management An important part of a viable long-term parking improvement program are improvements to the parking system. Our scope of work includes an examination of the current parking operations including the following. A. Review of Existing Organization As part of this process we will review the organization or management structurevPr overseeing the parking operations. The purpose of this review is to understand the roles and responsibilities of the person(s) involved in the daily management of the parking system, how assets are managed, policies are created or s: modified, and enforced. B, Review of Existing Facilities Each of the parking areas will be reviewed for current conditions. We will reviewy conditions of parking control equipment, surface condition and maintenance. This is completed to project the maintenance costs of existing parking, and measure the attractiveness of each area, including lighting, security, cleanliness, signage and wayfinding, etc. C. Parking Policy Review In order to develop recommendations concerning parking operations and - management a review of the parking policies will be necessary. This review will include policies related to long term and short term space allocation, parking rate increases, space turnover, in lieu parking payments, seasonal and special event parking, peripheral parking, ^ p p g, parking meters and enforcement. Based on the r € review of the above policies, recommendations will be developed. In addition we will look at the existing fee in lieu of parking ordinances and benchmark that r v , to other communities. R. Marketing of Parking An analysis will be made of any existing marketing procedures implemented for the parking under the control of the City. Such issues as security, wayfinding, and park and shop programs will be reviewed for their effectiveness. t Based on feedback from the various surveys completed in the beginning of the study process, we will analyze potential amenities and/or services that may be � t added to the operations to improve marketability, user friendliness, and generate goodwill and additional revenue. Finally identify how changes to meters or parking access and revenue control systems, such as value or smart cards cab be marketed. a „ °&ASS ES 33 " City of Waterloo, Iowa Parking Study Proposal Attachment"B" m fi f 4 ' E. Parking Signage and Wayfinding As part of this task we will review the signage and wayfinding within each parking area, at the entrances and exits, and at the street level directing visitors to public :, � U. _ ,. � ; parking. The purpose of this review is to assess the effectiveness of the signage at directing visitors to available parking, to the appropriate parking space, communication of policies and rates, and other pertinent information. Proper M' signage can improve people's perception that there is not sufficient parking downtown by making it easier for people to find parking and their destination. F. Enforcement The enforcement of policies will be reviewed along with the number of tickets written and the collection rate. We will also review current staffing, routes and methods of issuing tickets. Recommendations will be developed to enhance enforcement productivity and customer service. Task 6 - Existing Parking Analysis Based on the parking needs and our previous review of existing parking areas, we will evaluate each surface parking lot. The purpose of this evaluation is to determine the feasibility of reconfiguring the areas to improve capacity and traffic flow. At the same time we will also evaluate the allocation u" of City owned parking. x Before re-allotment of current parking, the City should establish objectives and = y policy for the use of City-owned parking. Based on the City's objectives for parking a simple economic model will be developed to provide guidance in the °r re-allocation of City parking spaces. The model will use the parameters of landi , use, revenue, value and distance. The model will be developed in a manner that will allow the City to adjust the parameters. Task 7 - New Parking Analysis r Based on our analysis and projections of parking demand within the study " a � area, we will identify potential areas where new parking may be developed in the future based on proposed plans. Task 8 - PARC Rich will make recommendations for changes to the parking access and toy o revenue control equipment based on input from the committee, public input, y findings from the equipment review and finally how that equipment fits in with a the parking master plan. This will include but not limited to; new parking h meters and whether they are multi-space or single head, accepting of coins, �� + value or smart cards or credit cards, parking rates for on-street and off street, �9 R 'RICH-ISX , 34 & -SOCIATES City of Waterloo, Iowa Parking Study Proposal Attachment"B" Y g a implementation cost, maintenance costs, and pay-back, PARC for parking structures and what is re-useable, replacement recommendations with implementation costs, maintenance costs and pay-back. Based on the different options, one will be selected. Specification will be , prepared to bid out new equipment. Rich will identify possible suppliers/manufacturers and will arrange for demo's as appropriate of different ' type of meter options. In addition, Rich will be available to assist with bid reviews and reviews during implementations. The specifications will not be part of the final report but are included in the overall scope of work. Because the level of PARC replacementlimprovement can not be determined at this time, we have provided a range of cost for the specification sub-task. " Task 9 - Final Report/ Meeting A draft final report will be prepared and submitted to the City for review. Any modifications required as a result of this review will be made and the Final , Report completed. We will make two formal presentation of the Final Report. The overall recommendations will form a Parking Improvement Program including, but not limited to: AX tt,{F A. Near-Term Recommendations 1. Improve p perception of parking i.e. signage, security, maintenance, marketing and promotional activities. f 2. Increase parking supply through improved efficiency in existing areas. 3. Parking generation rates for mixed-use & residential development, development of parking model for Waterloo. * ,. 4. Modify parking system space allocation. , = 5. Changes to parking ordinances, zoning, etc. 6. Expand existing parking lots or consider sites for new structure. c i�t�O 7. Parking system management / operations improvements, policies, regulations, procedures, enforcement, etc. , a , 8. Parking mitigation strategies. 9. New PARC for the parking structures and on and off street metered parking to include costs and implementation plan. 10. PARC and meter specifications. T�z 11. Implementation (timing, sources, costs, funding). R B. Mid-Term Improvements 1. Identify need for new parking based on needs and development activities. 2. Consider land banking - surface parking now - structured parking in the } future. 35 (&ASSOCIATES e ' City of Waterloo, Iowa - Parking Study Proposal Attachment"B" 4_ �y t 3. Financial impact,financing alternatives. 4. Vehicle and pedestrian traffic concerns. 5. Implementation (timing, sources, costs, funding). 6. Changes to Fee in Lieu of program C. Long-Term Improvements 1. Identify new parking to be implemented based on revised supply / demand M analysis. 2. Demolition of existing structure and replace with new parking, commercial development or combined mixed-use structure. 3. Site concerns for surface and structured parking options. 4. Parking mitigation measures(shuttle remote parking, vanpool, etc.). 5. Financial impact, financing alternatives. 6. Implementation (timing, sources, costs, funding). rs= � M 5� _ a e f " t ' n,,i &ASSOCIATES ' 36 ."