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HomeMy WebLinkAbout11.1.2021 finance committee minutes FINANCE COMMITTEE November 1, 2021 5:10 p.m. Harold E. Getty Council Chambers Members present: Vice Chairperson Pat Morrissey, Margaret Klein, and Chairperson Sharon Juon. 160588 - Morrissey/Klein that the Agenda, as amended by adding a Pre-Authorization to Expend over $2,500 from the Sewer Department with an estimated shipping and handling of$4,763,to replace(1)Lab Fume Hood Blower, be approved. Voice vote -Ayes: Three. Motion carried. 160589 - Morrissey/Klein that the Minutes of October 18, 2021, as proposed, be approved. Voice vote - Ayes: Three. Motion carried. 160590 - Klein/Morrissey that the request for the following travel requests, be approved. Voice vote - Ayes: Three. Motion carried. Travel Requests Name &Title of Amount Personnel Class/Meeting Destination Date(s) not to Exceed Jason Hernandez, Iowa Emergency Des Moines, November 11- $680.00 Medical Supervisor Medical Services IA 13, 2021 Association Conference Sgt. Erie and Officers Defensive Tactics Johnston, IA November 3, $695.00 A. Herkelman, B. Instructor Re- 2021 Herkelman and B. Certification Lippert WPD Staff( Civilian The Journey, The Joy Waterloo, IA December 8, 14 $15,000.00 and Sworn) and the Job of Racial & 20, 2021 Justice Investigators Ehlers Advanced Interview and Marion, IA November 15- $465.00 and Northrup Interrogation 17, 2021 160591 - Morrissey/Klein that the request for the following pre-authorizations to expend over $2,500.00, be approved. Voice vote -Ayes: Three. Motion carried. Pre-Authorizations to Expend over$2,500.00 Dept. Amount+ Expenditure Est. S/H Airport $3,724.64 (2) Totes of E-36 Liquid Runway Deicer. Airport $3,508.00 Annual back-up generator maintenance. Building $24,276.71 Installation of cameras for West Side Parking Ramp. Maintenance Central Garage $3,525.25 + New transmission for Crime Lab vehicle -wrong dealer $150.00 S/H was listed on previous pre-authorization approved on 9/20/21. Fire Department $3,590.37 Office furniture for administrative secretary office. Finance Committee November 1, 2021 Page 2 Leisure Services $10,000.00 Advertising for the Cedar Valley SportsPlex. Leisure Services $125.00/per Snow/ice removal including salt application as needed on hour NTE newly constructed sidewalks, crosswalks and recreation $24,000.00 trails in the University Ave and Kimball Ave corridors. Leisure Services $4,047.15 Repair JD 2653 Tee Mower including the replacement of wiring harness, computer module and lift/lower solenoid. Leisure Services $28,875.05 Stump removal of 103 additional stumps in the city parks and along street right of way. This is in addition to the bid on 113 stumps approved 10/4/21. MIS Department $4,161.85 Backup and Recovery System maintenance renewal. Planning& $3,170.00 Field reconnaissance and limited historical research for Zoning South Waterloo Business Park recertification. Police Department $41,921.28 Microsoft licenses. Police Department $2,813.74 Cost to replace police uniform patches on all department worn uniforms. Sewer $7,885.00 + Repair Auma actuator at Blowers Creek storm lift station. $700.00 S/H Sewer $13,395.43 + (1)Redundant JWC Muffin Monster sewage grinder $175.00 S/H pump. Sewer $8,572.50 Aeration blower service plus possible bearing change. Sewer $4,763.00 (1) Lab Fume Hood Blower. Traffic Operations $5,892.50 + (1)Holophane AT132 LED Fixture and(1)Valmont Black $200.00 S/H Street Light Pole - $4,222.50 (approved on 10/18/21). Vendor(Van Meter)bid wrong fixture and light pole - 3E submitted lower bid on correct fixture and pole. 160592 - Klein/Morrissey that the project budget to spend Hotel Motel Discretionary Funds awarded in the amount of $10,000.00 for Sportsplex advertising, as submitted by Leisure Services, be approved. Voice vote -Ayes: Three. Motion carried. 160593 - Klein/Morrissey that the budget amendment for the FY21 Clearance and Demolition Project to use for the clearance of slum and blight in the amount of $30,000.00, as submitted Community Development, be approved. Voice vote -Ayes: Three. Motion carried. 160594 - Klein/Morrissey that the project budget for a feasibility study of an indoor competitive pool being completed by Ballard King in the amount of$8,825.00, funded by Waterloo Development Corp and the Black Hawk County Gaming Association, as submitted by Leisure Services, be approved. Voice vote -Ayes: Three. Motion carried. 160595 - Klein/Morrissey that the project budget in the amount of$29,950.00 for the feasibility study of indoor sports facility being completed by Ballard King, funded by the Waterloo Development Corporation and Black Hawk County Gaming Association, as submitted by Leisure Services, be approved. Voice vote -Ayes: Three. Motion carried. 160596 - Klein/Morrissey that the project budget to pay$45,755.00 to develop an Aquatic Master Plan to help shape the future of our outdoor swimming facilities and spaces,be approved. Voice vote-Ayes: Three. Motion carried. Finance Committee November 1, 2021 Page 3 160597 - Klein/Morrissey that the project budget for the Waterloo Housing Trust Fund for the use of $28,267.00 in funding from the State of Iowa to be used for interim assistance, as submitted by Community Development,be approved. Voice vote -Ayes: Three. Motion carried. 160598 - Klein/Morrissey that the budget amendment for Leisure Project GFT.0007 to spend donated funds received in the amount of$5,500.59 in prior years in the current budget, as submitted by Leisure Services, be approved. Voice vote -Ayes: Three. Motion carried. 160599 - Klein/Morrissey that the project budget amendment for the Methamphetamine Hotspots FY21 grant extension through 6/30/2022, funded with an additional $28,000.00 in federal funds passed through the state of Iowa, with $21,000.00 for City Enforcement activities and $7,000.00 for other participating agencies, as submitted by the Police Department, be approved. Voice vote - Ayes: Three. Motion carried. 160600 - Klein/Morrissey that the project budget for the Anti-Heroin Task Force project, funded with a federal grant in the amount of$7,000.00, as submitted by the Police Department, be approved. Voice vote - Ayes: Three. Motion carried. 160601 - Klein/Morrissey that the budget amendment in the amount of$11,123.13 for the Young Arena Miscellaneous Improvements project to spend funds received in prior years in the current fiscal year, as submitted by Leisure Services, be approved. Voice vote - Ayes: Three. Motion carried. 160602 - Juon/Morrissey that Bills Payment, as contained in Accounts Payable Invoice Report, dated October 25, 2021, in the amount of $3,284,553.80 and November 1, 2021, in the amount $1,874,334.22, be received, placed on file and approved and forwarded to the full council for approval. Voice vote -Ayes: Three. Motion carried. 160603 - Morrissey/Klein that the meeting be adjourned at 5:22 p.m. Voice vote -Ayes: Three. Motion carried. r4-F4,R. Kelley Felchle City Clerk