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HomeMy WebLinkAbout06.June CITY COUNCIL WORK SESSION June 27, 1996 4 : 30 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk COUNCIL WORK SESSION June 27, 1996 5 : 00 p.m. First Floor Conference Room Roll Call Approval of Agenda, as proposed. 1 . Presentation of Main Street Program by Thom Guzmen, State Coordinator Main Street Iowa--Iowa Department of Economic Development . Adjournment . Susan Fangman City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, JUNE 24, 1996 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda (near the end) is your opportunity to address items not on the regular agenda. A speaker may only speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Ryan J. O. Shea, Linden United Methodist Church Pledge of Allegiance: Fire Chief Frank Magsamen Agenda, as proposed or amended. Minutes of June 17, 1996 Regular Session as proposed. Presentation of Plaque to Parks Department by the Updowntowners for their support and contributions. HEARINGS AND BIDS 1. F.Y. 1997 Block Grant Curb & Gutter Paving Program, Contract No. 520. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to confirm the approval of plans, specifications, form of contract, etc. Resolution—to order construction. Motion—to receive, file and instruct City Clerk to open and read bids and refer to City Engineer. Resolution—to authorize award of contract, if found to be in order. June 24, 1996 Page 2 HEARINGS 2. Vacation, sale and conveyance of a portion of Bluff Street right-of-way generally located northwesterly of West Fourth Street for $1.00 and other valuable consideration—David A. and Kathryn A. Young. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. 3. Rezone from "A-1" Agricultural District to "C-2" Commercial Zoning property generally located at 66 West Airline Highway to allow converting the existing residence and garage into a sales office and storage building for manufactured homes in accordance with the site plan and conditions set forth and agreed to with the Planning, Programming & Zoning Commission—Coachlight Homes, Inc. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. 4. Logan Plaza Urban Revitalization Area (Amended) Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission. Motion—to receive, file, consider and pass for the first time. UNFINISHED BUSINESS 5. F.Y. 1997 East Second Street Water Main Project Resolution—to approve communication from Assistant City Engineer transmitting recommendation of award of contract No. 522 in the amount of$28,372.50 to Lehman Trucking & Excavating of Waterloo, Iowa. PETITIONS FROM PUBLIC 6. Resolution—to accept donation of land for the former Weissmann Industries property located on Falls Avenue and instruct the City Planner to proceed with the acquisition of the property. 7. Resolution—to approve communication from City Engineer transmitting request of Re Ann M. Nichols for a waiver of concrete driveway to be located at 1415 Patton Avenue, together with recommendation of approval of the City Engineer. June 24, 1996 Page 3 REPORTS 8. Motion—to receive and file F.Y. 1995 Auditor's Report and Financial Statement and Supplemental Data as prepared by Hogan Hansen. DOCUMENTS 9. Final Plat of Logan Plaza Addition Resolution—to approve final plat and necessary documents 10. Final Plat of Crossroads Plat No. 7 Resolution—to approve final plat and necessary documents 11. Resolution—approve communication from City Planner transmitting Economic Development Plan. RESOLUTIONS TO BE ADOPTED 12. Resolution—to authorize certification against property taxes certain unpaid sewer and garbage fees. 13. Resolution—to authorize certification against property taxes certain unpaid life safety and rental inspection fees. 14. Resolution—to authorize various fund transfers and re-allocations due to completion of capital improvement projects in order to close out or adjust the projects. 15. Resolution—to transfer from the Tax Increment Financing Fund to the Debt Service fund the sum of$5,005.12 for payment of General Obligation Bonds. 16. Resolution—to transfer from the Trust & Agency Fund to the General Fund the sum of$1,599,203.78 and to the Road Use Fund the sum of$288,978.48 for employee benefit expenses. 17. Resolution—to transfer from the Road Use Tax Fund to the General Fund the sum of$1,000,602 to reimburse vehicle maintenance costs, street right-of-way maintenance, engineering costs and personnel and administrative services. 18. Resolution—to transfer from the Sanitation Fund to the General Fund the sum of $326,833 to reimburse vehicle maintenance costs, Sanitation code enforcement costs and personnel and administrative services. 19. Resolution—to transfer from the Sewer Fund to the General Fund the sum of $449,857 to reimburse vehicle maintenance costs, personnel, project management and grant administrative services including legal services. June 24, 1996 Page 4 20. Resolution—to transfer from the Capital Projects Fund to the General Fund the sum of$110,000 for project engineering services. 21. Resolution—to transfer to the Debt Service Fund the sum of$373,168 for debt obligations paid for certain other funds for the purchase of capital equipment, parking ramp construction and energy improvements. 22. Resolution—to transfer from the General Fund to the 5 Sullivan Improvement Fund the sum of $100,000 for this year's Hotel/Motel Tax funding of this facility. ORDINANCES TO BE ADOPTED 23. An ordinance amending the 1993 Code of Ordinances by repealing section 27-8, Curfew, of Chapter 27, Offenses—Miscellaneous; and by enacting in lieu thereof a new section 27-8, Curfew (expanding the definition of a minor and imposing new hours of curfew, identifying an authorized juvenile holding facility and increasing the penalty for second offense). Motion—to receive, file, consider and pass for the first time. BILLS PAYMENT 24. Resolution—to approve Schedule AP640, a copy of which is on file in the Clerk's Office. NEW BUSINESS 25. Motion—to approve communication from Superintendent of Sanitation and Recycling transmitting appointment of Manuel Davis to position of Solid Waste Operator effective July 1, 1996 subject to passing the pre-employment physical. Travel Requests Motion—to approve the following: 26. Curt Gunnells and Robert Ball to attend Inspection and Plan Review of Sprinkler Systems seminar at Fire Service Institute-ISU in Ames, Iowa, July 22-24, 1996, with costs not to exceed $889.00 including use of city vehicle. June 24, 1996 Page 5 MISCELLANEOUS Motion—to approve the following: 27. Beer/Liquor License Permit Application Class C Light House Lounge, 1307 W. 5th St, (Renewal) (Expires 6/28/96). VFW Club Inc, Post 1623, 612 Jefferson St, (Renewal) (Expires 7/3/96) (Includes Sunday Sales). Benevolent & Protective Order of Elks #290, 407 E Park Ave, (Renewal) (Expires 6/30/96) (Includes Sunday Sales). Mandarin Cafe, 510 Mulberry St, (Renewal) (Expires 6/29/96) (Includes Sunday Sales) BONDS 28. Motion-to approve the bonds. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Susan Fangman City Clerk MEETINGS Monday, June 24, 1996 5:00 p.m. - Finance Committee, Large Conference Room 5:30 p.m. - Building & Grounds Committee, Large Conference Room 5:45 p.m. - Council Work Session, Large Conference Room PUBLIC INFORMATION 1. Communication from Human Rights Director transmitting termination of employment for Lynette Hartman, Administrative Secretary, effective June 6, 1996, together with recommendation of payment of$1,051.77 for unused vacation and casual pay. June 24, 1996 Page 6 CONTRACT PAYMENT SCHEDULE 1. F.Y. 1995 Street Reconstruction Program Contract No. 473 Pay estimate No. 15 to Aspro, Inc. & Subsidiaries in the total amount due of $5,273.28. 2. F.Y. 1996 Street Reconstruction Program Contract No. 501 Pay estimate No. 4 to Aspro, Inc. & Subsidiaries in the total amount due of $129,439.15. 3. F.Y. 1996 Bridge Deck Repair Program Contract No. 471 Pay estimate No. 4 to Borwig Building Service in the total amount due of $14,192.29. 4. Sixth Street East Phase I HDP-9707(005)-71-07 Pay estimate No. 16 to Peterson Contractors in the total amount due of $24,524.49. COUNCIL WORK SESSION June 24, 1996 5 :45 p.m. Large Conference Room Roll Call Approval of Agenda, as proposed. 1 . Review of city-wide demolition of property. Adjournment . Susan Fangman City Clerk CITY COUNCIL WORK SESSION June 20, 1996 4 : 00 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk THE CITr COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, JUNE 17, 1996 • General Rules for Public Participation 1. You may address a� item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda (near the end) is your opportunity to address items not on the regular agenda. A speaker may only speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Cathy Young, Associate Pastor at First Presbyterian Church Pledge of Allegiance: Bob Stevenson, Administrative Director Recognition of Week: Daltons Plumbing & Heating, Jim Breckunitch, President Agenda, as proposed or amended. Minutes of June 10, 1996 Regular Session as proposed. Thank you from My Waterloo Days—Vickie Bjortomt and Danyce Zegarac-Jasper. Recognition of Eunice Siedsma for her assistance during truck/train accident on June 12, 1996. HEARINGS AND BIDS 1. F.Y. 1997 East Second Street Water Main Project, Contract No. 522. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to confirm approval of plans, specifications, form of contract, etc. Resolution—to order construction Motion—to receive, file and instruct City Clerk to open and read bids and refer to City Engineer. Resolution—to authorize award of contract if found to be in order. June 17, 1996 Page 2 UNFINISHED BUSINESS _ 2. F.Y. 1996 Asphalt Overlay Program, Contract No. 503. Resolution—to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$2,295,040.37 to Aspro, Inc. & Subsidiaries of Waterloo, Iowa. PETITIONS FROM PUBLIC 3. Resolution—to approve communication from City Planner transmitting request of Curt and Sheryl Boose and other property owners to vacate all the sidewalk adjacent to properties located at 1625, 1633 and 1639 Robin Road, together with recommendation of approval of the Planning, Programming and Zoning Commission, subject to reconstruction of the curb and gutter at the corner. Set date of hearing as July 8, 1996. 4. Resolution—to approve communication from City Planner transmitting request of George Shimek to vacate, sell and convey a portion of West Seventh Street generally located northeasterly of Commercial Street and continuing to the Cedar River for $1,660.50, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as July 8, 1996. 5. Resolution—to approve communication from City Planner transmitting request of George Shimek to sell and convey property generally located northeasterly of Commercial Street and continuing to the Cedar River for $2,879.50, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as July 8, 1996. 6. Resolution—to approve communication from City Engineer transmitting request of Mark A. Hughes for a waiver for a concrete driveway to be located at 285 Derbyshire Road, together with recommendation of approval of the City Engineer. 7. Resolution—to approve communication from City Engineer transmitting request of Frederick J. Mallett for a waiver for an asphalt driveway to be located at 1527 Longfellow Avenue, together with recommendation of approval of the City Engineer. 8. Resolution—to approve communication from City Engineer transmitting request of Coachlight Homes, Inc. for a waiver for a concrete driveway to be located at 66 Airline Highway West, together with recommendation of approval of the City Engineer. 9. Resolution—to approve communication from Associate Engineer transmitting request of K & W Electric, Inc. for a variance to Chapter 25.5 of the Noise Control Ordinance from June 17, 1996 to September 1, 1996, in conjunction with F.Y. 1996 Fourth Street Renovation Project, Contract No. 523, together with recommendation of approval. June 17, 1996 Page 3 DOCUMENTS 10. F.Y. 1996 Asphalt Overlay Program, Contract No. 503. Resolution—to approve communication from City Engineer transmitting Contracts, Bonds and Certificate of Insurance in the amount of$2,295,040.37 from Aspro, Inc. and Subsidiaries. 11. Resolution—to approve communication from Director of Personnel transmitting agreement with the Northeast Council on Substance Abuse (NECSA) for the Employee Assistance Program at a cost of$14.50 per employee per year for the period of July 1, 1996 through June 30, 1997, together with recommendation of approval. 12. Resolution—to approve communication from Traffic Engineer transmitting an application with the Iowa Department of Transportation for Traffic Safety Funds for installation of a traffic signal at the intersection of northbound Washington Street at West 4th Street, together with recommendation of approval. 13. Resolution—to approve communication from Police Chief transmitting a one-year contract for services with Quakerdale to temporarily shelter youth curfew violators at a total cost of$10,000.00. 14. Resolution—to approve communication from Assistant City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Cedar Valley Corporation of Waterloo, Iowa in conjunction with F.Y. 1995 Mobile Street Paving Program, Contract No. 483. 15. Preliminary Plat of Logan Plaza Addition. Resolution—to approve preliminary plat and necessary documents. 16. Preliminary Plat of Crossroads Plat No. 7. Resolution—to approve preliminary plat and necessary documents. 17. Resolution—to approve communication from City Planner transmitting neighborhood recognition applications for Lane and Fowlers Neighborhood of Waterloo (LAFNOW), Highland Neighborhood Association, and Doe's Neighborhood Association. RESOLUTIONS TO BE ADOPTED 18. $4,200,000 General Obligation Bonds. Motion—to approve Tax Exemption Certificate. Motion—to approve Continuing Disclosure Certificate. Resolution—to authorize and provide for the issuance and levying a tax to pay said bonds. June 17, 1996 Page 4 19. $5,000,000 Taxable Sewer Revenue Bonds, Series 1996A. Motion—to approve Continuing Disclosure Certificate. Resolution—to authorize and provide for the issuance and securing payment and provide a method of payment for said bonds 20. $4,995,Q00 Sewer Revenue Refunding Bonds, Series 19968. Motion—to approve Tax Exemption Certificate. Motion—to approve Continuing Disclosure Certificate. Resolution—to authorize and provide for issuance and securing payment and provide a method of payment for said bonds. 21. Resolution—to authorize certification of unpaid tire cleanup fees for United Tire, Inc., 911 Sycamore Street. 22. Resolution—to authorize sale and conveyance of a portion of vacated Dunham Place to Corkery Waste Disposal and to rescind Resolution No. 1996-30. 23. Resolution—to approve partial acquisition contract payment and accepting the deed for a permanent easement for Parcel No. 81 (Deere & Company) in the amount of $18,864.00 in conjunction with Water Pollution Control Facilities, Satellite Interceptor Sewer. BILLS PAYMENT 24. Resolution—to approve Schedule AP640, a copy of which is on file in the Clerk's Office. Travel Requests Motion—to approve the following: 25. Al Pryor, Steve Witt, Steve Dwyer, Jack Stainbrook, and Rich Boesen, Police Lieutenants, to attend 1996 Iowa Acts of Interests to Law Enforcement Legislative Workshop in Des Moines, Iowa on June 26, 1996, with costs not to exceed $195.00, including use of city vehicle. 26. Ernest "Buck" Clark, Crime Lab Officer, to attend Photography Surveillance School in Des Moines, Iowa on August 26-30, 1996, with costs not to exceed $141.03, including the use of city vehicle. 27. Louis Cutwright, Building Official, to attend International Conference of Building Officials 74th Annual Conference in St. Paul, Minnesota on September 8-13, 1996, with costs not to exceed $1,341.00, including the use of city vehicle. June 17, 1996 Page 5 MISCELLANEOUS Motion—to approve the following: • 28. Beer License Permit Application Class B Waterloo Fireworks Festival, (New) (Temporary-7/6/96 - 7/10/96,) (Includes Sunday Sales) at the following locations: 200 West 4th Street, 100 West 4th Street, 612 Water Street 29. Beer License Permit Application Class C Kwik Store, 1625 West 4th Street (Renewal) (Expires 6/30/97) (Includes Sunday Sales) Kwik Store, 1214 Franklin Street (Renewal) (Expires 6/30/97) (Includes Sunday Sales) Kwik Store, 707 Broadway Street (Renewal) (Expires 6/30/97) (Includes Sunday Sales) Kwik Star, 1105 Cedar Bend (Renewal) (Expires 6/30/97) (Includes Sunday Sales) Kwik Star, 324 Fletcher (Renewal) (Expires 6/30/97) (Includes Sunday Sales) 30. Beer/Liquor License Permit Application Class C Half Pint Saloon, 1831 Independence (Renewal) (Expires 6/29/97) (Includes Sunday Sales) Old Times, 735 Logan Avenue (New) (Expires 6/18/97) (Includes Sunday Sales) 31. Beer/Liquor License Permit Application Class A Eagles Club, 202 East 1st Street (Renewal) (Expires 6/30/97) (Includes Sunday Sales) 32. Fireworks Display Application Sunnyside Country Club, 1600 Olympic Drive on July 4, 1996 The Waterloo Jaycees & the UpDowntowners on July 6, 1996 BONDS 33. Motion—to approve the bonds. ORAL PRESENTATIONS Motion—to receive and file oral comments. ADJOURNMENT Susan Fangman City Clerk June 17, 1996 Page 6 MEETINGS Monday, lune 17, 1996 • 4:10 p.m. - Building & Grounds-Committee, Large Conference Room 4:15 p.m. - Public Works Committee, Large Conference Room 5:00 p.m. - Finance Committee, Large Conference Room 6:00 p.m. - Human Resources Committee, Large Conference Room CONTRACT PAYMENT SCHEDULE 1. San Marnan Drive Corridor Study. Pay estimate No. 1 in the total amount due of $6,493.40 and estimate No. 2 in the total amount due of $13,408.81 to Barton-Aschman Associates, Inc. 2. F.Y. 1996 Ansborough Avenue Stormwater Pumping Station, Contract No. 491. Pay design engineering invoice No. 1 to Claassen Engineering & Surveying, Inc. in the total amount due of$101,386.96. CITY COUNCIL WORK SESSION June 13, 1996 4 : 00 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, • IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, JUNE 10, 1996 General Rules for Public Participation 1. You may address ail item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda (near the end) is your opportunity to address items not on the regular agenda. A speaker may only speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. S. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first prinrity Roll Call. Invocation by: Reverend Daniel Hoy, First Lutheran Church Pledge of Allegiance: Paul Huting, Superintendent of Parks Recognition of Week: Kimball Ridge Association, Gary Karr, President; Bill Winder, Vice President; Lynne Longseth, Secretary; Dale Minor, Treasurer. Agenda, as proposed or amended. Minutes of June 3, 1996 Regular Session as proposed. Presentation by Terry Poe-Buschkamp, Executive Director of Waterloo Convention & Visitors Bureau, of Iowa Sesquicentennial Flag to the City of Waterloo. Proclamation declaring June 14 & 15, 1996 as Disabled American Veterans Forget-Me- Not Days. Proclamation declaring the week of June 15-22, 1996 as Eagles' Week. Proclamation declaring the week of June 10, 1996 as the Division of Vocational Rehabilitation Services Week. June 10, 1996 • Page 2 HEARINGS AND BIDS 1. F.Y. 1996 Asphalt Overlay Program, Contract No. 503. Motion—to receive and fide proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to confirm the approval of plans, specifications, form of contract, etc. Resolution—to order construction. Motion—to receive, file and instruct City Clerk to open and read bids and refer to City Engineer for review. Resolution—to authorize award of contract if found to be in order. • HEARINGS 2. Sale and conveyance of the former Klinefelter Livery Building located at 224 Park Avenue—Silos & Smokestacks. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to authorize sale and conveyance of said property, subject to review and approval of Silos & Smokestacks Board of Trustees. 3. Rezone from "A-1 " Agricultural District to "M-1 " Light Industrial District property generally located at the northwest corner of Big Rock and Wagner Roads, east of the airport to allow contractor's yard, including an office and warehouse— Concrete Foundations, Inc. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. 4. Rezone from "R-4" Multiple Family Residence District to "C-Z" Conditional Zoning property generally located at 1022 W. Fifth Street to allow the front portion of the building to be converted to a store for the sale of used household goods and clothing—Alternatives for Women for the City of Waterloo. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—Motion—to receive and file letter of objection. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. June 10, 1996 Page 3 5. Amendment to "R-4",R-P" Planned Residential District site plan for property generally located at the north end of Peek Street, between N. Barclay and Hewitt Streets to allow two additional four-plexes at the easterly end of the site, along Hewitt Streets, for a total of seven four-plexes or twenty-eight units on the site—W. C. Stokes. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing.and°receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution—to approve said site plan amendment. UNFINISHED BUSINESS 6. F.Y. 1996 Sunnvside Heights Area Street Improvements, Contract No. 504. Resolution—to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of $363,075.85 to Weichers Construction, Inc. of Cedar Falls, Iowa. PETITIONS FROM PUBLIC 7. Resolution—to approve communication from City Planner transmitting request of David A. and Kathyrn A. Young to vacate, sell and convey a portion of former Bluff Street generally located between W. 4th Street and Park Avenue for $1.00 and other valuable consideration. Set date of hearing as June 24, 1996. REPORTS 8. Motion—to receive and file F.Y. 1995 Auditor's Reports and Financial Statement and Supplemental Data as prepared by Hogan Hansen. DOCUMENTS 9. F.Y. 1996 Sunnvside Heights Area Street Improvements, Contract No. 504. Resolution—to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of $363,075.85 from Welchers Construction, Inc. of Cedar Falls, Iowa. 10. Resolution—to approve communication from Associate Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Aspro, Inc. of Waterloo, Iowa in conjunction with F.Y. 1996 Asphalt Overlay Program, Contract No. 474, and to receive and file two-year Maintenance Bond. 11. Resolution—to approve communication from Building Official transmitting Design Contract with Thorson Brom Broshar Snyder, Architects at a cost not to exceed $39,500 in conjunction with renovation of the East 5th, West 5th and Commercial Streets ramps. June 10, 1996 Page 4 12. Resolution—to approve communication from Personnel Director transmitting contract for services with Area VII Job Training/Hawkeye Community College in conjunction with the Mayor's Summer Youth Program for the period of June 17, 1996 through August 16, 1996. 13. Resolution—to approve communication from Forestry Coordinator transmitting request from Jane Avis and Myron Oswald for a Release in conjunction with the accidental removal of 12 trees located on city property located at the northwest corner of Rainbow Drive and Greenhill Road and to accept payment of $590.40 for the trees. 14. Downing Avenue and Ansborough Avenue Traffic Signals, Contract No. 496. Resolution—to approve communication from Traffic Engineer transmitting Contracts, Bonds and Certificate of Insurance in the amount of $35,691.25 from K & W Electric, Inc. of Cedar Falls, Iowa. RESOLUTIONS TO BE ADOPTED 15. Resolution—to approve wage increase for non-bargaining employees. 16. Resolution—to amend Paragraph 8, Department Organization of the Sanitation & Recycling Administrative Policy, Organization and Procedures Manual, to establish pick up of garbage services in alleys from May 1 through October 31 each calendar year. ORDINANCES TO BE ADOPTED 17. Vacation of three feet of the eight foot platted utility easement generally located along the rear lot line of property located at 305 Greenbrier Road to allow construction of a garage at the rear of the lot—Donald Thomas. Motion—to receive, file, consider and pass for the second time. Motion—to suspend the rules. Motion—to consider and pass for the third time and adopt ordinance. 18. Vacation of the eight foot platted utility easement generally located between Lots 16 and 17 in Sheridan Heights Addition—Delano Kendall. Motion—to receive, file, consider and pass for the second time. Motion—to suspend the rules. Motion—to consider and pass for the third time and adopt ordinance. 19. Vacation of the ten foot platted utility easement generally located along the southerly line of Lot 9, Southtown Addition to allow construction of a building— Schenk Engineering. Motion—to receive, file, consider and pass for the second time. Motion—to suspend the rules. Motion—to consider and pass for the third time and adopt ordinance. June 10, 1996 • Page 5 BILLS PAYMENT 20. Resolution—to approve Schedule AP640, a copy of which is on file in the Clerk's Office. NEW BUSINESS 21. Resolution—to approve communication from Parks Superintendent transmitting recommendation to accept the low bid in the amount of$32,223.00 from Big Bear Equipment Company of Granger, Iowa for a new four wheel drive 134" cut hydraulic rotary mower. 22. Resolution—to approve communication from Waterloo Water Works General Manager transmitting request of Joseph H. Collier and Gertrude Collier and Patrick Collier to certify $1,225.62 for work performed by the Waterloo Water Works at 167 Harrison Street. 23. F.Y. 1996 Bishop Avenue Extension - North, Contract No. 517. Motion—to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion—to receive and file plans, specifications, etc. Resolution—to preliminarily approve plans, specifications, etc. Resolution—to instruct City Clerk to publish notice of plans, specifications, etc. and taking of bids. Set date of hearing as July 1, 1996. 24. Sergeant Road Recreational Trail, Contract No. 492. Motion—to instruct City Planner to prepare revised plans, specifications, form of contract, etc. Motion—to receive and file revised plans, specifications, etc. Resolution—to preliminarily approve revised plans, specifications, etc. Resolution—to instruct City Clerk to publish notice of revised plans, specifications, etc. and taking of bids. Set date of hearing as July 1, 1996. Travel Requests Motion—to approve the following: 25. Maureen Newbill, Recreation Co-Education Director, to return artifacts to the Chicago Field Museum on June 12, 1996, with costs not to exceed $294.50. 26. Brett Bredman, Medical Supervisor; Jeff Hedrington, EMS Coordinator; and Loretta Manning, EMS Billing Clerk, to attend Sweet Soft Computer Software Program Conference in Des Moines, Iowa on June 10-12, 1996, with costs not to exceed $825.00, including the use of city vehicle. 27. Gary Hartiwg, Police Sergeant, to attend Practical Homicide Investigation Training Seminar in Kansas City, Missouri on July 8-10, 1996, with costs not to exceed $791.00. June 10, 1996 Page 6 28. Steve Bagenstos, Crime Lab Officer; Bruce Arends, Police Seogeant; and Keith Smith, Crime Lab Officer, to attend Administrative Advanced Forensic Latent Fingerprint Procedures in Davenport, Iowa on September 9-13, 1996, with costs not to exceed $1,110.00, including:the use of city vehicle. 29. Rich Hesse, Police Officer, to attend.Investigation and Crime Scene Photography School in Des Moines, Iowa on July 9-11, 1996, with costs not to exceed $141.03, including the use of city vehicle. 30. David Sturch, Associate Planner, to attend training session at INRCOG office in Waterloo, Iowa on June 13, 1996, with costs not to exceed $157.00, including the use of city vehicle. MISCELLANEOUS Motion—to approve the following: 31. Beer License Permit Application Class C Metro 66 #1, 3201 West 4th Street (Renewal) (Expires 6/30/97) (Includes Sunday Sales) Pony Express, 1459 Ansborough Avenue (Renewal) (Expires 6/20/97) (Includes Sunday Sales) 32. Beer/Wine License Permit Application Class E Osco Drug, 2068 Logan Avenue (Renewal) (Expires 7/1/97) (Includes Sunday Sales) 33. Beer/Liquor License Permit Application Class C Knights of Columbus, 1955 Locke Avenue (Renewal) (Expires 6/30/97) (Includes Sunday Sales) BONDS 34. Motion—to approve the bonds. ORAL PRESENTATIONS Motion—to receive and file oral comments. ADJOURNMENT Susan Fangman City Clerk June 10, 1996 Page 7 MEETINGS Monday, June 10, 1996 4:15 p.m. - Building & Grounds Committee, Large Conference Room 4:25 p.m. - Public Works Committee, Large Conference Room 4:30 p.m. - Finance Committee, Large Conference Room 5:00 p.m. - Council Work Session, Large Conference Room 5:30 p.m. - Council Work Session, Large Conference Room • PUBLIC INFORMATION 1. Board of Waterloo Water Works Trustees minutes of May 7, 1996 and May 29, 1996 on file in the City Clerk's office. 2. Planning, Programming and Zoning Commission minutes of May 13, 1996 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 1996 Street Reconstruction Program, Contract No. 501. Pay estimate No. 3 to Aspro, Inc. & Subsidiaries in the total amount due of $84,870.54. 2. F.Y. 1994 Street Reconstruction Program, Contract No. 461. Pay estimate No. 461 to Aspro, Inc. & Subsidiaries in the total amount due of $270,939.03. 3. F.Y. 1996 Concrete & Structure Repair Program, Contract No. 502. Pay estimate No. 4 to B & 8 Builders in the total amount due of$95,703.74. 4. F.Y. 1995 Bridge Deck Repair Program, Contract No. 471. Pay estimate No. 3 to Borwig Building Services in the total amount due of $3,700.60. 5. Sixth Street Extension, Phase I, West, HDP-9107(003)-79-07, Contract No. 501. Pay estimate No. 57 to Cedar Valley Corporation in the total amount due of $80,000.00. 6. Waterloo Flow Equalization Basins, Contract No. 299. Pay estimate No. 2 to Peterson Contractors in the total amount due of $386,505.29. 7. Sixth Street East, Phase I, HDP-9107(005)-71-07. Pay estimate No. 15 to Peterson Contractors in the total amount due of $100,786.32. June 10, 1996 Page 8 8. Water Pollution Control Facility River Diffuser, Contract No. 485. Pay estimate No. 3 to Rampart Corporation in the total amount due of $148,469.69. 9. Waterloo Satellite Water Pollution Control Facilities, Contract No. 486. Pay construction related services to RUST Environment & Infrastructure in the total amount due of$23,342.56. 10. Raw Wastewater Pump Building, Contract No. 500. Pay construction related services to RUST Environment & Infrastructure in the total amount due of$9,061.59. 11. Flow Equalization Basin, Contract No. 499. Pay construction related services to RUST Environment & Infrastructure in the total amount due of$13,364.50. 12. Satellite Interceptor Water Pollution Control Facilities, Contract No. 487. Pay construction related services to RUST Environment & Infrastructure in the total amount due of $14,146.15. 13. River Diffuser Water Pollution Control Facilities, Contract No. 485. Pay construction related services to RUST Environment & Infrastructure in the total amount due of$6,232.42. 14. F.Y. 1996 Sidewalk Repair Program - Zone 8, Contract No. 512. Pay estimate No. 2 to Suckow Concrete Construction, Inc. in the total amount due of $27,369.83. COUNCIL WORK SESSION June 10, 1996 6 :40 p.m. Police Library Roll Call Approval of Agenda, as proposed. 1 . Review and discussion of council' s schedules . Adjournment . Susan Fangman City Clerk • COUNCIL WORK SESSION June 10, 1996 5 : 00 - 5 : 30 p.m. Large Conference Room Roll Call • Approval of Agenda, as proposed. 1 . Review and discussion of the Economic Development Program for the City of Waterloo--City Planner. Adjournment . Susan Fangman City Clerk COUNCIL WORK SESSION June 10, 1996 5 : 30 p.m. Large Conference Room Roll Call Approval of Agenda, _as proposed. 1 . Selection of 1997 Street Improvements--City Engineer. Adjournment . Susan Fangman City Clerk CITY COUNCIL WORK SESSION June 6, 1996 4 : 00 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, JUNE 3, 1996 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda(near the end) is your opportunity to address items not on the regular agenda. A speaker may only speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Thomas Wegener, Faith Evangelical Lutheran Church (MO Synod) Pledge of Allegiance: Don Temeyer, City Planner Agenda, as proposed or amended. Minutes of May 28, 1996 Regular Session and May 29, 1996 Special Session, as proposed. HEARINGS AND BIDS 1. F.Y. 1996 Sunnvside Heights Area Street Improvements, Contract No. 504. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to confirm the approval of plans, specifications, form of contract, etc. Resolution—to order construction. Motion—to receive, file and instruct City Clerk to open and read bids and refer to City Engineer for review. Resolution—to authorize award of contract if found to be in order. 1 June 3, 1996 Page 2 2. F.Y. 1996 Railroad Pre-Emption Equipment, Contract No. 510 (installation of railroad crossing pre-emption equipment at the Broadway Street/Parker Street, Broadway Street/Burton Avenue, and Franklin Street/Adrian Street intersections). Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Motion—to change date of bid opening to July 15, 1996. HEARINGS 3. Vacation of three feet of the eight foot platted utility easement generally located along the rear lot line of property located at 305 Greenbrier Road to allow construction of a garage at the rear of the lot—Donald Thomas. Motion—to receive and file proof of publication of notice-of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. 4. Vacation of the eight foot platted utility easement generally located between Lots 16 and 17 in Sheridan Heights Addition—Delano Kendall. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. 5. Vacation of the ten foot platted utility easement generally located along the southerly line of Lot 9, Southtown Addition to allow construction of a building— Schenk Engineering. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. June 3, 1996 Page 3 6. Proposed "R-4,R-P" Planned Residential District site plan amendment for property generally located south of U.S. 20 and east of Hammond Avenue to allow development for individual and clustered duplexes along the south side of the future Maxhelen Boulevard in Guernsey Park—Young Development. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. UNFINISHED BUSINESS 7. F.Y. 1996 Fourth Street Renovation Project, Contract No. 523. Resolution—to approve communication from Associate Engineer transmitting recommendation of award of contract to K & W Electric, Inc. of Cedar Falls, Iowa in the amount of$450,611.82. 8. Walkway Improvements, Commercial Street Ramp. Resolution—to approve communication from City Planner transmitting recommendation of award of contract to Cardinal Construction of Waterloo, Iowa in the amount of$35,544.00. 1 PETITIONS FROM PUBLIC it 9. Resolution—to approve communication from City Engineer transmitting request of q Gary Schlitter for a waiver for a concrete driveway to be located at 3012 West 4th Street, together with recommendation of approval. 10. Resolution—to approve communication from City Planner transmitting request of Coachlight Homes, Inc. to rezone from "A-1" Agricultural District to "C-2" Commercial District property generally located at 66 W. Airline Highway to convert the existing residence and garage into a sales office and storage building for manufactured homes, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as June 24, 1996. DOCUMENTS 11. Final Plat of Guernsey Park First Addition. Resolution—to approve final plat and necessary documents. 12. F.Y. 1996 Fourth Street Renovation Project, Contract No. 523. Resolution—to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificate of Insurance in the amount of$450,611.82 from K & W Electric, Inc. of Cedar Falls, Iowa. June 3, 1996 Page 4 13. Resolution—to approve communication from Associate Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by Union Pacific (formerly Chicago Northwestern Transportation Company) in conjunction with Martin Luther King Jr. Drive - Phase I, HDP-9107(004)-71-07, Contract No. 453. • 14. Resolution—to approve communication from City Planner transmitting Completion of Project and Recommendation of Acceptance of Work performed by Peterson Contractors of Reinbeck, Iowa in conjunction with Shaulis Road Reconstruction, BRM-8155(2)-8N-07 and M-6470(5)-81-07. 15. Resolution—to approve communication from Fire Chief transmitting 28E Agreement with Elk Run Heights for fire protection services. 16. Resolution—to approve communication from Fire Chief transmitting 28E Agreement with East Waterloo Township for fire protection services. 17. Resolution—to approve communication from City Planner transmitting Energy Efficient Affordable Housing Rehabilitation Program - 1996 Project contract with Mid American Energy Company to deliver grant funds for an energy audit, insulation and energy savings measures for low income homeowners involved in rehabilitation projects. RESOLUTIONS TO BE ADOPTED 18. Resolution—to approve deed restriction on properties purchased in the Sherwood Park Relocation and Acquisition Project that the land is restricted to "open spaces" to the effect that no structures are to be constructed on the land. 19. Resolution—to authorize sale and conveyance of the property generally located at the southwest corner of West 9th and Washington Streets to Kwik Trip, Inc., operating in Iowa as Kwik Star for $79,000 with costs for the construction of improvements to West 9th Street to be paid by Kwik Trip, Inc. 20. Resolution—to approve Revision #1 of the Operating Budget for FYE 6-30-96 for Public Housing, Ridgeway Towers Apartments and the FSS Family Houses. 21. Resolution—to approve deletions to the Public Housing and Section 8 inventories. 22. Resolution—to authorize transferring the amount of$38,959.19 from the June 95 General Obligation Bond Proceeds Fund to the Debt Service Fund to close out the administration costs related to the issuance of the June 95 General Obligation Bond issue. BILLS PAYMENT 23. Resolution—to approve Schedule AP640, a copy of which is on file in the Clerk's Office. June 3, 1996 Page 5 NEW BUSINESS 24. Motion—to approve communication from Superintendent of Water Pollution/Flood Control transmitting recommendation of appointment of Mary Rees to the position of Lab Tech I, subject to.passing physical examination and drug screening. ' 25. F.Y. 1997 Block Grant Curb & Gutter Paving Program, Contract No. 520. Motion—to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion—to receive and file plans, specifications, etc. Resolution—to preliminarily approve plans, specifications, etc. Resolution—to instruct City Clerk to publish notice of plans, specifications, etc. and taking of bids. Set date of hearing as June 24, 1996. 26. Resolution—to approve communication from Police Chief transmitting request from the Lane and Fowler Neighborhood that "No Parking" signs on the north side of the 400 block of Fowler Street be temporarily removed for an evaluation period of 60 days. Travel Requests Motion—to approve the following: 27. Tim Powers, Fire Rescue Coordinator, to travel to GPC on June 3 and 4, 1996 in Muscatine, Iowa to set up site specific training, with costs not to exceed $177.50. ADD - 27a. Brian Baker, Chief HVAC Inspector, and Bob Osgood, Chief Plumbing Inspector, to attend certification testing in Bloomington, Minnesota on July 19-20, 1996, with costs not to exceed $220.00, per person, including the use of city vehicle. MISCELLANEOUS Motion—to approve the following: 28. Beer License Permit Application Class B Garfields Cafe, 2820 Falls Avenue (Renewal) (Expires 6/14/97) 29. Beer/Liquor License Permit Application Class C Southtown Lounge, 2026 Bopp Street (Renewal) (Expires 6/7/97) (Includes Sunday Sales) BONDS 30. Motion—to approve the bonds. June 3, 1996 Page 6 ORAL PRESENTATIONS Motion—to receive and file oral comments. ADJOURNMENT Susan Fangman City Clerk MEETINGS Monday, June 3, 1996 4:30 p.m. - Public Works Committee, Large Conference Room 4:45 p.m. - Finance Committee, Large Conference Room 5:30 p.m. - Council Work Session, Large Conference Room CONTRACT PAYMENT SCHEDULE 1. Bishop Avenue Extension North (Martin Luther King Ir. Drive). Pay engineering services to RUST Environment & Infrastructure in the total amount due of $21,780.00. 2. F.Y. 1995 East Park Avenue Parking Ramp Expansion, Contract No. 467. Pay engineering services to RUST Environment & Infrastructure in the total amount due of $11, 153.49. 3. Sixth Street East, Phase II, HDP-9107(005)-71-07, STP-U-8155(3)-70-07. Pay engineering services to RUST Environment & Infrastructure in the total amount due of $20,290.86. COUNCIL WORK SESSION June 3 , 1996 6 :40 p.m. Police Library Roll Call Approval of Agenda, as proposed. 1 . Review and discussion of council' s schedules . Adjournment . Susan Fangman City Clerk COUNCIL WORK SESSION June 3 , 1996 5 :30 p.m. Large Conference Room Roll Call Approval of Agenda, as proposed. 1 . Review of city-wide demolition of property. Adjournment . Susan Fangman City Clerk 1