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HomeMy WebLinkAbout02.February CITY COUNCIL WORK SESSION February 29, 1996 4 : 00 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, FEBRUARY 26, 1996 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda (near the end) is your opportunity to address items not on the regular agenda. A speaker may only speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Joe Curry, Associate Pastor, Mt. Carmel Baptist Church Pledge of Allegiance: Councilperson Frank Mollenhoff Recognition of Week: Local Snowmobilers Agenda, as proposed or amended. Minutes of February 19, 1996 Regular Session as proposed. Proclamation declaring the month of March 1996 as American Red Cross Month. HEARINGS AND BIDS 1. F.Y. 1996 Satellite Interceptor for Water Pollution Control Facilities, Contract No. 487. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to confirm approval of plans, specifications, form of contract, etc. Resolution—to order construction Motion—to receive, file and instruct City Clerk to open and read bids and refer to Administrative Director. February 26, 1996 Page 2 UNFINISHED BUSINESS 2. F.Y. 1996 Bridge Deck Repair Program, Contract No. 471. Resolution—to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$138,235.50 to Borwig Building Service of Waterloo, Iowa. 3. F.Y. 1996 Alexandra Drive Culvert, Contract No. 494. Resolution—to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$122,170.16 to Rampart — -- Corporation of Waterloo, Iowa. 4. Preliminary Plat of Crossroad Estate Replat No. 2. Resolution—to approve Preliminary Plat and necessary documents, together with recommendation of approval of the Planning, Programming and Zoning Commission that sidewalks be constructed on both sides of Hummingbird Circle and along Mockingbird Lane within the proposed plat. 5. Resolution—to approve communication from Administrative Director transmitting recommendation of approval of Finance and Building & Grounds Committees to purchase telephone system and networked voice mail from Digital Communications at a cost not to exceed $216,313. PETITIONS FROM PUBLIC 6. Resolution—to approve communication from City Clerk transmitting request of Bruce Stiles for an exception to burning of yard waste to burn prairie grass on 20 acres of land located on the north side of Big Rock Road, one-fourth mile west of Logan Avenue, and the 4 acres of land adjoining the northeast corner of the 20 acres of land, together with recommendation of approval of Fire Chief and Parks Department. 7. Resolution—to approve communication from City Planner transmitting request of Schenk Engineering Company, on behalf of G.P. Schoenfelder and Tracy Rokes, for a "R-3,R-P" site plan amendment for Crossroads Estates Replat No. 2, generally located south of vacated Murphy Road and east of Alexandra Drive for residential development, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as March 18, 1996. DOCUMENTS 8. F.Y. 1996 Sidewalk Repair Program - Zone 8, Contract No. 512. Resolution—to approve communication from Associate Engineer transmitting Contracts, Bonds and Certificates of Insurance in the amount of $59,009. 15 from Suckow Concrete Construction, Inc. of Hazleton, Iowa. February 26, 1996 Page 3 9. F.Y. 1996 Flow Equalization Basins, Contract No. 499. • Resolution-to approve communication from Administrative Director transmitting Contracts, Bonds and Certificates of Insurance in the amount of$1,598,000 from Peterson Contractors, Inc. of Reinbeck, Iowa. 10. F.Y. 1996 Raw Wastewater Pump Building, Water Pollution Control Facilities, Contract No 500. Resolution-to approve communication from Administrative Director transmitting Contracts, Bonds and Certificates of Insurance in the amount of$5,486,000 from Story Construction Company of Ames, Iowa. RESOLUTIONS TO BE ADOPTED 11. Resolution-to set date of hearing as March 11, 1996 on sale and conveyance of former RTC property located at 57 Mulberry Street to Linda Andrews in the amount of$21,375.00, with the city paying closing costs not to exceed $550.00, subject to loan approval. BILLS PAYMENT 12. Resolution-to-approve Schedule AP640, a copy of which is on file in the Clerk's Office. NEW BUSINESS 13. Resolution-to approve communication from Personnel Director transmitting non- bargaining health insurance coverage effective July 1, 1996. 14. Motion-to approve communication from Superintendent of Sanitation transmitting recommendation of appointment of Patrick Powers to the position of Solid Waste Operator, effective March 5, 1996, subject to passing physical examination. 15. Motion-to approve communication from Mayor Rooff transmitting recommendation of appointment of Timothy J. Luce to the Civil Service Commission, with term expiration date of April 1, 2000. 16. Resolution-to approve communication from Deputy City Clerk transmitting proposed discount rates for monthly ramp and lot parkers effective July 1, 1996 and a proposed agreement form to be used for companies that qualify for the discount rates. 17. Resolution-to approve communication from Assistant Program Manager transmitting request to set date of hearing as March 11, 1996 to notify the public that effective April 1, 1996 the Waterloo Housing Authority will no longer be using the Federal Preferences in its selection of applicants from the waiting list. February 26, 1996 Page 4 18. F.Y. 1996 Street Reconstruction Program, Contract No. 501. Motion—to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion—to receive and file plans, specifications, etc. Resolution—to preliminarily approve plans, specifications, etc. Resolution—to instruct City Clerk to publish notice of plans, specifications, etc. and taking of bids. Set date of hearing as March 18, 1996. 19. 1996 Right-of-Way Mowing. Motion—to instruct Superintendent of Parks to prepare plans, specifications, form of contract, etc. Motion—to receive and file plans, specifications, etc. Resolution—to preliminarily approve plans, specifications, etc. Resolution—to instruct City Clerk to publish notice of plans, specifications, etc. and taking of bids. Set date of hearing as March 11, 1996. 20. Resolution—to approve communication from Superintendent of Traffic Operations transmitting recommendation to install street lights at the two intersection of Meadow Lane and Cobblestone Circle. 21. Motion—to approve communication from Superintendent of Traffic Operations transmitting request for authorization to move the No Parking Here to Corner sign on W. Sixth Street near Randolph Street further north to the residents' driveway because of the geometric of the roadway (visibility has been reduced with the curve). 22. Motion—to approve communication from Superintendent of Traffic Operations transmitting request of the Edison School Principal to move the No Parking signs on the south side of Bismark Avenue, at the school, to the north side and recommendation that a No Parking Here to Corner sign be installed on the southwest side of the Bismark/Englewood intersection with council's recommendation to instruct City Attorney to prepare ordinance. AMEND - 23. Motion—to approve communication from Mayor Rooff transmitting recommendation of appointment of Sid Morris to the Airport Area Development Authority, with term expiration date of January 16, 1997; appointment of Bob Koob as alternate for Rick Young; appointment of Casey McLaughlin as Chamber of Commerce Liaison; appointment of Kristin Card as alternate for Sid Morris; . Travel Requests Motion—to approve the following: 24. Richard Earles, Housing/Block Grant Program Manager, to attend OMB Circular A-87 Training in Kansas City, Missouri on April 17-18, 1996, with costs not to exceed $914.50. February 26, 1996 Page 5 25. Rudy Jones, Contract Compliance Officer, to attend Iowa Construction Law Training in Cedar Rapids, Iowa on March 22, 1996, with costs not to exceed $159.00, including the use of city vehicle. 26. Eric Thorson, City Engineer, to attend 44th Annual Public Works Conference and APWA State Board meeting in Ames, Iowa on March 13-15, 1996, with costs not to exceed $264.00, including the use of city vehicle. 27. Jeff Bales, Associate Engineer, to attend Asphalt Paving Association of Iowa 37th Annual Workshop in Des Moines, Iowa on March 7-8, 1996, with costs not to — -- exceed $155.50, including the use of city vehicle. MISCELLANEOUS Motion—to approve the following: 28. Beer License Permit Application Class C Jr.'s By Lo Market, 924 Linn (Renewal) (Expires 3/4/97) (Includes Sunday Sales) 29. Beer License Permit Application Class E Coastal Mart, Inc., 1415 Logan Avenue (Renewal) (Expires 3/31/97) (Includes Sunday Sales) Hy-Vee, 4000 University (Renewal) (Expires 3/15/97) (Includes Sunday Sales) Hy-Vee, 306 Byron (Renewal) (Expires 3/26/97) (Includes Sunday Sales) 30. Beer/Liquor License Permit Application Class C Pat's Tavern, 303 W. 4th (Renewal) (Expires 4/1/97) Players Lounge, 109 Oneida Street (New Owner) (Expires 2/29/97) (Includes Sunday Sales) 31. Beer/Liquor License Permit Application Class A Knights of Pythias, 244 Ash (Renewal) (Expires 3/9/97) (Includes Sunday Sales) BONDS 32. Motion—to approve the bonds. ORAL PRESENTATIONS Motion—to receive and file oral comments. ADIOURNMENT Susan Fangman City Clerk February 26, 1996 Page 6 MEETINGS Monday, February 26, 1996 2:30 p.m. - Council Tour of Corkery Recycling Services, 1920 Water 4:00 p.m. - Finance Committee, Large Conference Room 4:30 p.m. - Council Work Session, Large Conference Room 5:00 p.m. - Council Work Session, Large Conference Room 5:30 p.m. - Closed Session, Police Library CONTRACT PAYMENT SCHEDULE 1. Tower Park Drive, Contract No. 475. • Pat estimate No. 2 to Concrete Foundation in the total amount due of $5,787.71. 2. Sixth Street East, Phase 11, HDP-9107(005)-71-07. Pay estimate No. 8 to Peterson Contractors in the total amount due of $117,256.84. 3. Shaulis Road Prescott Creek Bridge Replacement Project and Shaulis Road Reconstruction, Phase 2, BRM-8155(2)-8N-07. Pay Peterson -Contractors in the total amount due of $15,939.32. CITY COUNCIL CLOSED SESSION February 26, 1996 5 : 30 p.m. Police Department Library Room The City Council will be meeting in closed session for labor negotiation strategy pursuant to Iowa Code Section 20 . 17 (3) (1995) . Susan Fangman City Clerk COUNCIL WORK SESSION February 26, 1996 4 :30 - 5 : 00 p.m. Large Conference Room Roll Call Approval of Agenda, as proposed. 1 . Report from City Attorney regarding city policy as it relates to the Airport Commission. Adjournment . Susan Fangman City Clerk COUNCIL WORK SESSION February 26, 1996 5 : 00 - 5 :30 p.m. Large Conference Room Roll Call Approval of Agenda, as proposed. 1 . Discussion of purchase of telephone equipment and networked voice mail for city buildings . Adjournment . Susan Fangman City Clerk , ,. ��� CITY OF WATERLOO , IOWA 4�„,1 ,�I� CITY CLERK AND FINANCE DEPARTMENT rt - 715 Mulberry St. • Waterloo, IA 50703 • (319) 291-4323 Fax (319) 291-4262 SUSAN R.FANGMAN • City Clerk BRUCE MEISI.NGER • Finance Manager Mayor JOHN ROOFF COUNCIL WATERLOO CITY COUNCIL MEMBERS BUS TOUR Monday, February 26, 1996 2 :30 p.m. JOHN MURI'I-Fi' Ward 1 Mayor John Rooff and City Council Members have scheduled a SCOTT JORD AN tour of Corkery Recycling Services, 1920 Water Street, in JORDAN Ward 2 Waterloo. The bus is scheduled to leave City Hall at 2 :30 JERKY ANDERS p.m. on Monday, February 26, 1996 . Ward 3 JOE Susan Fangman COLLIER City Clerk Want 4 BARB KRIZEK Ward 5 FRANK MMOLLENHOFF A t-Lare HAROLD GETTY At-Lark • WE'RE WORKING FOR YOU! W•A T.E,RLO.o- An Equal Opportunity/Affirmative Action Employer 7. CITY COUNCIL WORK SESSION February 22, 1996 4 : 00 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1. Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk Joint City Council & School Board Work Session February 19, 1996 5 : 00 p.m. Large Conference Room City Hall Roll Call Approval of Agenda, as proposed. Items for Discussion I , Discussion of "Five Year Financial Plan, " metro/school transportation and equipment purchases . II . Review of collaborative efforts and discussion of new opportunities for realized savings (bidding) . III . Explanation of the energy savings plan used by the City and County which may be available to the School district (Energy Bank. . .Rebuild America Program. ) ADA compliance list . IV. Discussion of school and city participation in Leap to the Future for setting a community plan on common philosophies . V. Discussion of combining efforts on summer programming for the Mayor' s Youth program and summer school . VI . Discussion of a common positive vision for the school district and city strategic planning. Adjournment . Susan Fangman City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, FEBRUARY 19, 1996 General Rules for Public Participation 1. You may address item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda (near the end) is your opportunity to address items not on the regular agenda. A speaker may only speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council(may also register by phone). Registered speakers will be given first priority. Roll Call. invocation by: Reverend Michael Coleman, Antioch Baptist Church Pledge of Allegiance: Councilperson Joe Collier Recognition of Week: KWLO/KFMW, Don Morehead, General Manager Agenda, as proposed or amended. Minutes of February 12, 1996 Regular Session as proposed. Swearing-in of the following Firefighters: Gary Ciddio, Michael Dufel, Troy Resor, Brian Shannon. Proclamation declaring the City of Waterloo's participation in the year-long celebration of Iowa's 150th birthday, December 28, 1995 to December 28, 1996. February 19, 1996 Page 2 HEARINGS AND BIDS 1. F.Y. 1996 Bridge Deck Repair Program, Contract No. 471. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file written and oral comments. Resolution—to confirm approval of plans, specifications, form of contract, etc. Resolution—to order construction. Motion—to receive, file and instruct City Clerk to open and read bids and refer to City Engineer. Resolution—to award contract if found to be in order. HEARINGS 2. Acceptance of a development proposal to dispose of real property generally located in the southwesterly corner of the intersection of West Ninth and Washington Streets, formerly known as Leroy's DX. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file written and oral comments. Motion—to receive, file and instruct City Clerk to open and read bids and refer to City Planner. UNFINISHED BUSINESS 3. Classroom and Restroom Remodeling for the Hazardous Material Regional Training Center. Resolution to approve communication from Fire Chief transmitting recommendation of award of contract in the amount of $23,672.00 to Prairie Construction Co. Inc. of Waterloo, Iowa. PETITIONS FROM PUBLIC 4. Resolution—to approve communication from City Planner transmitting request to vacate the 8 foot platted easements generally located between Lots 42 and 59 in Columbus Heights First Addition, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as March 4, 1996. 5. Resolution—to approve communication from City Planner transmitting request of Loveland Waterfalls, Ltd. to vacate, sell and convey a portion of the street right-of- way generally located on the south side of W. San Marnan Drive between Nicki Street and Jonathan Street in Tower Park for $3,598.20, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as March 4, 1996. February 19, 1996 Page 3 6. Resolution—to approve communication from City Planner transmitting request of Marlys Sadler to rezone from "R-2" One and Two Family Residence District to "C-Z" Conditional Zoning property generally located at 3303 Randolph Street to convert a room into a beauty shop, together with recommendation of approval of the Planning, Programming and Zoning Commission. Set date of hearing as March 11, 1996. REPORTS 7. Motion—to approve communication from City Clerk transmitting request of March of Dimes Birth Defects Foundation to hold their annual WalkAmerica on Saturday, May 4, 1996 from 8:00 a.m. to 1:00 p.m., with route to start and finish at Riverfront Stadium. DOCUMENTS 8. Final Plat of Graham's Subdivision. Resolution—to approve Final Plat and necessary documents. 9. Resolution—to approve communication from Superintendent of Water Pollution/Flood Control transmitting a Gaging Station Joint Funding Agreement with the United States Department of the Interior for operation and maintenance of the 6th Street level station. 10. Resolution—to approve communication from Administrative Director transmitting Supplemental Agreement No. 3 with RUST Environment & Infrastructure, Inc. for construction related services in conjunction with the FY 1996 Flow Equalization Basins, Contract No. 499, and FY 1996 Raw Wastewater Pump Building, Contract No. 500 at a maximum cost of$660,000, with the city's share to be approximately $297,000, together with recommendation of approval. 11. Resolution—to approve communication from Traffic Engineer transmitting an agreement with the Iowa Department of Transportation for Traffic Safety funding for railroad pre-emption devices at Broadway Street and Burton Avenue, Broadway Street and Parker Street, and Franklin Street and Adrian Street, together with recommendation of approval. 12. Resolution—to approve communication from Traffic Engineer transmitting a license agreement with the Chicago, Central and Pacific Railroad, Inc. to place a traffic signal interconnect conduit underneath the railroad tracks located next to the Broadway Street and Burton Avenue intersection in conjunction with Subsystem "P", Contract No. 510. 13. Resolution—to approve communication from Traffic Engineer transmitting an agreement with the Iowa Department of Transportation for Traffic Safety funding for traffic signal improvements on Ansborough Avenue at Downing Avenue, together with recommendation of approval. February 19, 1996 Page 4 14. Resolution—to approve communication from Assistant City Engineer transmitting a professional service agreement with Kirkham Michael & Associates for design, construction review and construction staking in conjunction with the F.Y. 1996 Columbus Drive Storm Sewer Improvements, Contract No. 518, together with recommendation of approval. 15. Resolution—to approve 15-year Cable Television Franchise Agreement with TCI of Northern Iowa. RESOLUTIONS TO BE ADOPTED 16. Resolution—to approve and accept a Warranty Deed from the Memorial Foundation of Allen Hospital and dedicate the Heath Street extension for street right-of-way purposes. 17. Resolution—to approve and accept three easements from the Memorial Foundation of Allen Hospital and dedicate for sanitary sewer easement purposes as part of the Heath Street extension. 18. Resolution—to approve the sharing of Cable Channel 9 by C-SPAN from 9:00 a.m. to 7:00 p.m. and The Weather Channel from 7:00 p.m. to 9:00 a.m. and grant a waiver to allow nationally originated advertising on The Weather Channel. ORDINANCES TO BE ADOPTED 19. An ordinance amending the 1993 Code of Ordinance of the City of Waterloo by repealing Chapter 91/2, Cable TV Franchise Regulations, in its entirety; and enacting in lieu thereof a new Chapter 91/2. Cable TV Franchise Regulations (regulating the development and operation of a cable system). Motion—to receive, place on file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 20. Resolution—to approve Schedule AP640, a copy of which is on file in the Clerk's Office. NEW BUSINESS 21. Motion—to approve appointment of Dick Grimm as Superintendent of Sanitation and Recycling, as part of the reorganization of the Streets/Sanitation Department as recommended by the Waterloo Operational Review Committee. 22. Motion—to approve appointment of Steve Decker as Assistant Street Superintendent as part of the reorganization of the Streets/Sanitation Department as recommended by the Waterloo Operational Review Committee. February 19, 1996 Page 5 23. Motion—to approve communication from Mayor Rooff transmitting recommendation of appointment of the following persons to the Airport Area Development Authority: Lyle Taylor, with term expiration date of January 16, 1997; Rick Young and Eric Johnson, with term expiration date of January 16, 1998; Bob Heaton, Jerry Anders and Bob Fahr, with term expiration date of January 16, 1999; Cora Turner as School Liaison, with term expiration date of January 16, 1997. 24. Motion—to approve communication from Mayor Rooff transmitting recommendation of appointment of the following persons as alternates for the Airport Area Development Authority: Steve Brustkern for Lyle Taylor; Don Bergan for Eric Johnson; Bob Peterson for Bob Heaton; Ken Lockard for Jerry Anders; Tunis Den Hartog for Bob Fahr. 25. Motion—to approve communication from Mayor Rooff transmitting recommendation of appointment of Cora Turner to the Community Development Board, with term expiration date of March 1, 1997 and Don Bergan, with term expiration date of March 1, 1999. 26. Resolution—to approve communication from Administrative Director transmitting recommendation of the Building & Grounds and Finance Committees to purchase telephone system and networked voice mail from Digital Communications at a cost of$216,313. 27. Motion—to approve communication from Administrative Director transmitting result of selection process for a consulting engineering firm to design the renovations at the Easton Avenue Water Pollution Control Facilities and Anaerobic Digester and authorize staff to proceed with negotiations with RUST Environment & Infrastructure for the design and inspection of the project. Travel Requests Motion—to approve the following: 28. Nancy Eckert, Deputy City Clerk, to attend 21st Annual Municipal Clerks' Institute in Ames, Iowa on July 15-19, 1996, with costs not to exceed $420.00. MISCELLANEOUS Motion—to approve the following: 29. Beer License Permit Application Class C Fareway Store, 40 West San Marnan Drive (Renewal) (Expires 3/1/97) February 19, 1996 Page 6 30. Beer/Wine License Permit Application Class E Sycamore Convenience, 617-619 Sycamore Street (Renewal) (Expires 3/2/97) (Includes Sunday Sales) Express Mart, 1027 E. 4th Street (Renewal) (Expires 3/10/97) (Includes Sunday Sales) S & S Meats, 930 West 5th Street (Renewal) (Expires 3/7/97) (Includes Sunday Sales) 31. Beer/Liquor License Permit Application Class C Local 838 UAW, 2615 Washington (Renewal) (Expires 3/1/97) Holiday Inn, West 4th & Commercial (Renewal) (Expires 2/29/97) (Includes Sunday Sales) Holiday Inn Civic Center, 205 West 4th Street (Renewal) (Expires 2/29/97) (Includes Sunday Sales) Park Road Inn, 306 Park Road (Renewal) (Expires 3/13/97) (Includes Sunday Sales) Howard Johnson, 300 West Mullan (Renewal) (Expires 1/10/97) (Includes Sunday Sales) 32. Massage Business Application River Plaza Athletic Club, 10 West Fourth Street BONDS 33. Motion—to approve the bonds. ORAL PRESENTATIONS Motion—to receive and file oral comments. ADIOURNMENT Susan Fangman City Clerk MEETINGS Monday, February 19, 1996 4:00 p.m. - Building & Grounds Committee, Large Conference Room 4:15 p.m. - Public Works Committee, Large Conference Room 4:30 p.m. - Finance Committee, Large Conference Room 5:00 p.m. - Council Work Session, Large Conference Room • February 19, 1996 Page 7 PUBLIC INFORMATION 1. Communication from Fire Chief transmitting appointment of Gary Ciddio, Michael Dufel, Troy Resor and Brian Shannon to the position of Firefighters effective February 19, 1996. 2. Communication from Fire Chief transmitting retirement of Michael A. Connell, Fire Lieutenant, effective February 4, 1996, together with recommendation of payment of$9,435.52 for unused vacation pay and sick time. 3. Waterloo Recreation & Arts Commission minutes of February 8, 1996 on file in the City Clerk's office. 4. Waterloo Commission on Human Rights Commission minutes of January 11, 1996 on file in the City Clerk's office. 5. Waterloo Airport Commission minutes of January 16, 1996 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Shaulis Road Reconstruction, Phase 1, M-6470(5)-81-07. Pay estimate No. 31 to Peterson Contractors in the total amount due of $61,747. 10. 2. Water Pollution Control Facility River Diffuser, Contract No. 485. Pay estimate No. 2 to Rampart Corporation in the total amount due of $327,949.50. 3. Northeast Industrial Park. Pay engineering services to Schenk Engineering Company in the total amount due of$5,819.94. 4. Waterloo Water Pollution Control Facility, Contract No. 486. Pay estimate No. 4 to Story Construction Company in the total amount due of $161,455.00. 5. Martin Luther King Ir. Drive, HDP-9107(004)-71-07. Pay Union Pacific RR Company in the total amount due of$130,895.20. CITY COUNCIL CLOSED SESSION February 15, 1996 4 :30 p.m. First Floor Conference Room The City Council will be meeting in closed session for labor negotiation strategy pursuant to Iowa Code Section 20 . 17 (3) (1995) . Susan Fangman City Clerk CITY COUNCIL WORK SESSION February 15, 1996 4 : 00 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 6:30 P.M. MONDAY, FEBRUARY 12, 1996 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda (near the end) is your opportunity to address items not on the regular agenda. A speaker may only speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roil Call. Invocation by: Reverend Stan Kennedy (retired) Pledge of Allegiance: Councilperson Jerry Anders Agenda, as proposed or amended. Minutes of February 5, 1996 Regular Session as proposed. Proclamation declaring the week of February 18-24, 1996 as National Engineers Week. UNFINISHED BUSINESS 1. F.Y. 1996 Sidewalk Repair Program - Zone 8, Contract No. 512. Resolution—to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$59,009. 15 to Suckow Concrete Construction, Inc. of Hazleton, Iowa. 2. F.Y. 1996 Flow Equalization Basins, Contract No. 499. Resolution—to approve communication from Administrative Director transmitting recommendation of award of contract in the amount of$1,598,000 to Peterson Contractors, Inc. of Reinbeck, Iowa. February 12, 1996 Page 2 3. F.Y. 1996 Raw Wastewater Pump Building, Water Pollution Control Facilities, Contract No. 500. Resolution—to approve communication from Administrative Director transmitting recommendation of award of contract in the amount of$5,486,000 to Story Construction Company of Ames, Iowa. REPORTS 4. Motion—to receive and file communication from City Clerk transmitting January 1996 Financial Report. DOCUMENTS 5. Resolution—to approve communication from City Planner transmitting agreement with RUST Environment & Infrastructure for design and construction engineering services in conjunction with 218/Cedar Valley Lakes Trail, Phase I and II, with the design phase not to exceed $83,000 with the city required to pay $16,600 and the engineering phase not to exceed $81,000 with the city required to pay $16,200. 6. Resolution— to approve communication from Associate Engineer transmitting eight separate agreements with the Chicago Central and Pacific Railroad for railroad crossing signal improvements at Newell/Conger Street, Logan Avenue, Idaho Street, Parker Street, Burton Avenue, West Donald Street, Airline Highway, Airport Road and Newell Road, with 90% funding by the State and 10% funding by the railroad, together with recommendation of approval. 7. F.Y. 1995 Concrete and Structure Repair Program, Contract No. 476. Motion—to approve Change Order No. 1 for a net increase of$66,593.37 for work performed by Cedar Valley Corporation. 8. Resolution—to approve communication from Personnel Director transmitting an agreement with Allen Hospital Occupational Health Services to conduct audiometric testing on approximately 300 employees in the Fire, Street/Sanitation, Garage, Water Pollution, Airport, Parks, Police and Recreation Departments at a cost of$9.00 per employee. 9. Resolution—to approve communication from Superintendent of Traffic Operations transmitting a Contract with Barton-Aschman Company for a Corridor Planning and Operational Analysis along San Marnan Drive from 1-380 northbound ramp to Ansborough Avenue (including the future U.S. Highway 20 and Ansborough Avenue interchange), at a cost not to exceed $76,738.00, together with recommendation of approval. RESOLUTIONS TO BE ADOPTED 10. Resolution—to make 1-380 (Highway 218) through Waterloo a memorial highway named as Leo P. Rooff Expressway. February 12, 1996 Page 3 ORDINANCES TO BE ADOPTED 11. An Ordinance amending the 1991 Traffic Code by repealing Section 312, Fees— Monthly and Reserved Ramp and Lot Parking; and enacting in lieu thereof a new Section 312, Fees—Monthly and Reserved Ramp and Lot Parking ($5 per month increase for monthly and reserved ramp and parking lot fees). Motion—to receive, file, consider and pass for the second time. Motion—to suspend the rules. Motion—to consider and pass for the third time and adopt ordinance. BILLS PAYMENT 12. Resolution—to approve Schedule AP640, a copy of which is on file in the Clerk's Office. NEW BUSINESS 13. Closed-Loop Grid Traffic Control System, Downtown Subsystem "L", Contract No. 455. Motion—to instruct Superintendent of Traffic Operations to prepare plans, specifications, form of contract, etc. Motion—to receive and file plans, specifications, etc. Resolution—to preliminarily approve plans, specifications, etc. Resolution—to instruct City Clerk to publish notice of specifications, etc. and taking of bids. Set date of hearing as March 18, 1996. 14. Motion—to approve communication from Mayor Rooff transmitting recommendation of appointment of the following persons to the Airport Area Development Authority: Lyle Taylor, with term expiration date of January 16, 1997; Rick Young, Eric Johnson, with term expiration date of January 16, 1998; Bob Heaton, Jerry Anders, with term expiration of January 16, 1999. 15. Brookeridge - Kimball Traffic Signals. Resolution—to accept the work. Motion—to receive and file final schedule of assessments and final plat. Resolution—to levy schedule of assessments and providing for payment thereof. Travel Requests Motion—to approve the following: 16. Fire Instructor to teach Incident Command Class at Iowa Valley Community College at Marshalltown, Iowa on February 17, 1996, with costs not to exceed $115.00. 17. Keith Kearns, Treatment Operations Foreman, to attend Effective Methods for Removing Nutrients from Wastewater Course in Madison, Wisconsin on March 4- 5, 1996, with costs not to exceed $817.06, including the use of city vehicle. February 12, 1996 - Page 4 18. Brian Baker, Chief HVAC Inspector, to attend ICBO and IFCI Voluntary Certification Exam for Mechanical Inspectors in Maplewood, Minnesota on March 9, 1996, with costs not to exceed $240.00, including the use of city vehicle. 19. S. Maureen Newbill, Junior Art Gallery Director, to attend Padgett-Thompson Seminar on Publicity in Cedar Rapids, Iowa on March 11, 1996, with costs not to exceed $194.00. 20. Bernal Koehrsen, Jr., Police Chief, to attend Community Policing Committee meeting in Fort Lauderdale, Florida on March 14-15, 1996, with costs not to exceed $846.82. 21. Sang-Ki Han, Assistant City Attorney, to attend Government Practice Seminar in Des Moines, Iowa on April 19, 1996, with costs not to exceed $151.00. 22. James Walsh, City Attorney, to attend Government Practice Seminar in Des Moines, Iowa on April 19, 1996, with costs not to exceed $151.00. 23. Rick Harned, Police Officer, to attend Midwest Association of Technical Accident Investigators 9th Annual Conference & Training Seminar in Ames, Iowa on May 13-15, 1996, with costs not to exceed $354.00, including the use of city vehicle. MISCELLANEOUS Motion—to approve the following: 24. Application for Going Out-of-Business Sale House of Fabrics, 1237 Flammang Drive (May 31, 1996) HEARINGS AND BIDS 25. F.Y. 1996 Alexandra Drive Culvert, Contract No. 494. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to confirm approval of plans, specifications, form of contract, etc. Resolution—to order construction. Motion—to receive, file and instruct City Clerk to open bids and read bids and refer to City Engineer. 26. Classroom and Restroom Remodeling for the Hazardous Material Regional Training Center - Waterloo Fire Rescue. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to confirm approval of plans, specifications, form of contract, etc. Resolution—to order construction. Motion—to receive, file and instruct City Clerk to open bids and read bids and refer to Fire Chief. February 12, 1996 Page 5 ORAL PRESENTATIONS Motion—to receive and file oral comments. ADJOURNMENT Susan Fangman City Clerk MEETINGS Monday, February 12, 1996 3:00 p.m. - Building & Grounds Committee, Large Conference Room 3:30 p.m. - Public Works Committee, Large Conference Room 3:45 p.m. - Finance Committee, Large Conference Room 4:15 p.m. - Human Resources Committee, Large Conference Room 4:30 p.m. - Public Safety Committee, Large Conference Room 5:00 p.m. - Council Work Session, Large Conference Room 5:30 p.m. - Council Work Session, Large Conference Room PUBLIC INFORMATION 1. Planning, Programming and Zoning Commission minutes of January 8, 1996 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Sixth Street (East), Phase II, HDP-9107(005)-71-07, Martin Luther King Jr. Drive. Pay estimate No. 7 to Peterson Contractors in the total amount due of $49,316.08. 2. F.Y. 1995 Water Pollution Control Facility River Diffuser, Contract No. 485. Pay estimate No. 1 to RUST Environment & Infrastructure in the total amount due of$11,480.85. 3. Sixth Street (East), Phase 11, Franklin to Newell Street, 1X-6604(1)-79-07. Pay estimate No. 40 to RUST Environment & Infrastructure in the total amount due of$13,543.99. CITY COUNCIL WORK SESSION February 12, 1996 5 : 00 - 5 :30 p.m. Large Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Review of proposal from TCI of Northern Iowa to add the • Weather Channel, approval of television franchise agreement with TCI of Northern Iowa and revisions to cable franchise ordinance . Adjournment. Susan Fangman City Clerk CITY COUNCIL WORK SESSION February 12, 1996 5 :30 - 6 : 00 p.m. Large Conference Room Roll Call . Approval of Agenda, as proposed. • 1 . Presentation by Corkery Recycling Services . Adjournment . Susan Fangman City Clerk CITY COUNCIL WORK SESSION February 8, 1996 4 : 00 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk THE CID. COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 7:00 P.M. MONDAY, FEBRUARY 5, 1996 General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate) and speak clearly into the microphone. 2. You may speak one (1) time per item for a maximum of three (3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations"section of the agenda (near the end) is your opportunity to address items not on the regular agenda. A speaker may only speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Invocation by: Reverend Wilson Rideout, Payne Memorial AME Church Pledge of Allegiance: Councilperson John Murphy Recognition of Week: Family YMCA of Black Hawk County, Jim Weaton, Executive Director Agenda, as proposed or amended. Minutes of January 22, 1996 Regular Session and January 24, 1994 Special Session as proposed. Proclamation declaring the week of February 11-17, 1996 as Pet Pals Week. HEARINGS AND BIDS 1. F.Y. 1996 Sidewalk Repair Program - Zone 8, Contract No. 512. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to confirm the approval of plans, specifications, form of contract, etc. Resolution—to order construction. Motion—to receive, file and instruct City Clerk to open and read bids and refer to City Engineer. Resolution—to authorize award of contract if found to be in order. February 5, 1996 Page 2 HEARINGS 2. Proposed "S-1" Shopping Center District site plan amendment for the addition of a 155,000 square foot department store on the southerly side of the Crossroads Mall—Schenk Engineering Company. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Resolution—to approve site plan amendment. 3. Vacation, sale and conveyance of a portion of Bluff Street right-of-way southeasterly of W. Fifteenth Street—Chuck Heene Construction, Inc. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. Resolution—to authorize sale and conveyance. 4. Rezone from "R-2" One and Two Family Residence District to "C-Z" Conditional Zoning property generally located at 1100 Hammond Avenue to continue operation of a trophy and awards business—Marlin Stevens. Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file recommendation of approval of the Planning, Programming and Zoning Commission and oral and written comments. Motion—to receive, file, consider and pass for the first time. Motion—to suspend rules. Motion—to consider and pass for the second and third times and adopt ordinance. 5. Issuance of not to exceed $2,000,000 Industrial Revenue Bonds, Series 1996 (Bench Cabinet Project). Motion—to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion—to close hearing and receive and file oral and written comments. Resolution—to determine to proceed with the issuance. Resolution—authorize the issuance and sale. February 5, 1996 Page 3 UNFINISHED BUSINESS 6. 1996 Tree and Stump Removal Program. Resolution—to approve communication from Forestry Coordinator transmitting recommendation of award of contract in the amount of$21,890 to Schaefer Tree & Lawn Care of Waterloo, Iowa. 7. F.Y. 1996 Flow Equalization Basins, Water Pollution Control Facilities, Contract No. 499. Resolution—to approve communication from Administrative Director transmitting recommendation of award of contract in the amount of$1,598,000 to Petersen Contractors, Inc. of Reinbeck, Iowa. 8. F.Y. 1996 Raw Wastewater Pump Building, Water Pollution Control Facilities, Contract No. 500. Resolution—to approve communication from Administrative Director transmitting recommendation of award of contract in the amount of$5,486,000 to Story Construction Company of Ames, Iowa. PETITIONS FROM PUBLIC 9. Resolution—to approve communication from Assistant City Attorney transmitting request of Pony Express to participate in a fund drive at the intersection of Kimball Avenue and Mitchell Avenue on February 17, 1996 (snow date March 2, 1996) and at the intersection of West Ninth Street and Mitchell Avenue on March 16, 1996 (snow date March 30, 1996). REPORTS 10. Motion—to approve communication from City Clerk transmitting request for authorization to publish 1995 salaries of all city employees and officials, as required by State Code. 11. Motion—to receive and file Waterloo Operational Review Committee findings, recommendations and contract report for Police, Fire and Street Departments and direct establishment of implementation of teams. DOCUMENTS 12. 1996 Tree and Stump Removal Program. Resolution— to approve communication from Forestry Coordinator transmitting Contracts, Bonds and Certificates of Insurance in the amount of$21,890 from Schaefer Tree & Lawn Care of Waterloo, Iowa. February 5, 1996 Page 4 13. Final Plat of Bertch First Addition. Resolution—to approve final plat and necessary documents. 14. Preliminary Plat of Graham's Subdivision. Resolution—to approve preliminary plat and necessary documents. • 15. Resolution—to approve agreement with Kathryn E. Miller for final judgment responsibility in conjunction with sale of property located at 713 Kern Street. 16. Resolution—to change time of city council meeting of Monday, February 12, 1996 to 6:30 p.m. due to caucuses. ORDINANCES TO BE ADOPTED 17. An ordinance amending the 1991 Traffic Code by repealing Section 312, Fees— Monthly and Reserved Ramp and Lot Parking; and enacting in lieu thereof new Section 312, Fees—Monthly and Reserved Ramp and Lot Parking ($5 per month increase for monthly and reserved ramp and parking lot fees). Motion—to receive and file letter of recommendation of approval from Main Street Waterloo/Waterloo Redevelopment Authority Board. Motion—to receive, file, consider and pass for the first time. Motion—to suspend the rules. Motion—to consider and pass for the second and third times and adopt ordinance. BILLS PAYMENT 18. Resolution—to approve Schedule AP640, a copy of which is on file in the Clerk's Office. NEW BUSINESS 19. Motion—to approve communication from Mayor Rooff transmitting recommendation of appointment of the following persons to the Airport Area Development Authority: , with term expiration date of January 16, 1999; , with term expiration date of January 16, 1998; and , with term expiration date of January 16, 1997. Travel Requests Motion—to approve the following: 20. Dave Van Dee, Assistant City Planner, to attend Iowa APA 1996 Back to School Conference in Des Moines, Iowa on February 6-7, 1996, with costs not to exceed $105.00, including the use of city vehicle. February 5, 1996 Page 5 21. Mark Gallagher, Program Supervisor, to attend a youth baseball and softball seminar in Chicago, Illinois on February 10, 1996, with costs not to exceed $194.71. 22. Todd Derifield, Forestry Coordinator, to attend 40th Annual Shade Tree Short Course in Ames, Iowa on March 12-13, 1996, with costs not to exceed $135.00, including the use of city vehicle. MISCELLANEOUS Motion—to approve the following: 23. Beer/Liquor License Permit Application Class C Electric Park Ballroom, 300 Rainbow (Renewal) (Expires 1/28/97) (Includes Sunday Sales) Howard Johnson Lodge, 300 West Mullan Avenue (Renewal) (Expires 1/10/97) (Includes Sunday Sales) 24. Beer/Wine License Permit Application Class E Sam's Club, 210 East Tower Park Avenue (Renewal) (Expires 2/29/97) (Includes Sunday Sales) Coastal Mart, 508 North Broadway (Renewal) (Expires 3/31/97) (Includes Sunday Sales) ORAL PRESENTATIONS Motion—to receive and file oral comments. ADIOURNMENT Susan Fangman City Clerk MEETINGS Monday, February 5, 1996 2:30 p.m. - Public Works Committee, Large Conference Room 3:00 p.m. - Building & Grounds Committee, Large Conference Room 3:30 p.m. - Finance Committee, Large Conference Room 4:15 p.m. - Council Work Session, Large Conference Room 5:00 p.m. - Council Work Session, Large Conference Room 5:30 p.m. - Council Work Session, Large Conference Room February 5, 1996 Page 6 PUBLIC INFORMATION 1. Waterloo Recreation & Arts Commission minutes of January 11, 1996 on file in the City Clerk's office. 2. Community Development Board minutes of December 12, 1995 on file in the City Clerk's office. 3. Cable Commission minutes of January 4, 1996 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Subsystem "Q", Contract No. 404. Pay estimate No. 2 to Brown Traffic Products, Inc. in the total amount due of $1,039.30. 2. F.Y. 1995 East Park Avenue Ramp, Contract No. 467. Pay estimate No. 7 to RUST Environment & Infrastructure in the total amount due of$4,561.49. 3. Sixth Street East, Phase II, HDP-9107(005)-71-07, Martin Luther King Jr. Drive. Pay estimate No. 5 to RUST Environment & Infrastructure in the total amount due of $16,064. 10. 4. Wastewater Satellite Water Pollution Control Facilities. Pay engineering services to RUST Environment & Infrastructure in the total amount due of$16,472.09. 5. Wastewater Satellite Water Pollution Control Facilities, Contract No. 486. Pay estimate No. 3 to Story Construction Company in the total amount due of $213,480.00. CITY COUNCIL WORK SESSION February 5, 1996 4 : 15 - 5 : 00 p.m. Large Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Update on Water Pollution Control Facilities--Administrative Director. Adjournment . Susan Fangman City Clerk CITY COUNCIL WORK SESSION February 5, 1996 5 : 00 - 5 :30 p.m. Large Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Review of cable television franchise agreement with TCI of Northern Iowa and revisions to cable franchise ordinance. Adjournment . Susan Fangman City Clerk 1 CITY COUNCIL WORK SESSION February 5, 1996 5 :30 - 6 : 00 p.m. Large Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Profile of Waterloo Community School District students--Pam Miller. Adjournment . Susan Fangman City Clerk CITY COUNCIL CLOSED SESSION February 1, 1996 4 :30 p.m. First Floor Conference Room The City Council will be meeting in closed session for labor negotiation strategy pursuant to Iowa Code Section 20 . 17 (3) (1995) . Susan Fangman City Clerk CITY COUNCIL WORK SESSION February 1, 1996 4 : 00 p.m. First Floor Conference Room Roll Call . Approval of Agenda, as proposed. 1 . Discussion of weekly council agenda and informational meeting. Adjournment . Susan Fangman City Clerk