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Home My WebLink AboutApproved Documents - 11/29/2021 City Clerk Use Only Finance Committee 11/29/2021 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Airport Department to expend $ up to 7,200.00 plus est. shipping costs of $96.00 to pay for or purchase up to 8 ton of urea for airfield deicing. This purchase or expenditure is being made because: urea is FAA-approved for runway deicing. Vendor selected for this purchase: Dunkerton Co-op 0■ Bids or written quotes were taken on this purchase, as follows: Dunkerton Co-op: $900/ton plus $12/ton delivery New Deal Deicing: $2,425/2205 Ib super sack = $2,200/ton plus shipping from CO ❑ Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-29-7700-1371 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 120,000.00 and the current available balance is $ 63,908.65 Respectfully submitted, Keith Kaspari 11/16/2021 J�IJ4�w.a.. 11/29/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/29/2021 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Building Maint Department to expend $ 32,810.00 plus est. shipping costs of $ to pay for or purchase This purchase or expenditure is being made because: Boiler replacement at City Hall. Vendor selected for this purchase: C.H. McGuiness Co. Inc. F■ Bids or written quotes were taken on this purchase, as follows: Air Management- $ 26,912.94 (22 week lead time) C.H. McGuiness Co. Inc. - $ 32,810.00 (unit available immediately) Bids or quotes were not taken on this purchase because: Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ❑- Bonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 419-22-8800-2152 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 120,000.00 and the current available balance is $ 120,000.00 Respectfully submitted, Greg Ahlhelm 11/15/2021 Nia J(,,w,.J,r 11/29/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/29/2021 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Leisure Services Department to expend $ 4,000.00 plus est. shipping costs of $ to pay for or purchase Game officials and score table staff for All Mayor's More Than Basketball League games and tournament games. This purchase or expenditure is being made because: Officials are required for basketball games. Vendor selected for this purchase: Impactt Foundation Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Impactt Foundation is a key partner in ensuring the success of the program. From recruiting participants, serving as positive role models, as well as officials for the league games. The program would not be a success without their partnership. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax ❑ Sewer EI Sanitation EI Bonds ❑ Federal/other grants ❑E Other(specify) donation This expenditure is to be coded to the following budget line-item: 010-37-4105-1567 37GFT.BBALL (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 25,500.59 and the current available balance is $ 17,255.57 Respectfully submitted, P a u l H ut i n g 11/09/2021 IN14 WeJ_ 11/29/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/29/2021 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the MIS Department to expend $ 4,130.88 plus est. shipping costs of $ to pay for or purchase Annual renewal of Barracuda Email Maintenance for purpose of spam filtering. This purchase or expenditure is being made because: This is the annual renwal for email spam filtering applicance and software that filters out unwanted and harmful email. Vendor selected for this purchase: CDWG Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: CDW-G is the standard vendor for renewal for this application. Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation ElBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 010-01-8220 1520 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 42,000.00 and the current available balance is $ 18,265.44 Respectfully submitted, Chris Youngblut 11/17/2021 11/29/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/29/2021 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 3,273.00 plus est. shipping costs of $50.00 to pay for or purchase Lumberjack head parts This purchase or expenditure is being made because: parts of the Lumberjack turbine cutter head need to be replaced Vendor selected for this purchase: NozzTeq Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: NozzTeq is sole provider Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200 1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 195,297.14 Respectfully submitted, Brad Manahl 11/29/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) City Clerk Use Only Finance Committee 11/29/2021 Approval Date City of Waterloo Expenditure Pre-Authorization Request Form The Finance Committee of the City Council is hereby requested to authorize the following purchase or expenditure submitted by the Sewer Department to expend $ 9,620.00 plus est. shipping costs of $25.00 to pay for or purchase repair of Lagoon pump #2 This purchase or expenditure is being made because: motor on Lagoon pump #2 is in need of repair. Vendor selected for this purchase: Electric Pump Bids or written quotes were taken on this purchase, as follows: F■ Bids or quotes were not taken on this purchase because: Electric Pump is sole provider Prior Committee Actions (Dates): Please check the following box(es)as appropriate to describe the funding for this expense: ❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation EIBonds ❑ Federal/other grants ❑ Other(specify) This expenditure is to be coded to the following budget line-item: 520-14-5200 1571 (Fund - Department-Activity-Account Number) (Project Code) in which the budgeted amount is $ 400,000.00 and the current available balance is $ 204,942.14 Respectfully submitted, Brian Bowman -21 11/29/2021 (Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010) PROJECT BUDGET WORKSHEET - ALL PROJECTS PAGE ONE Project Name SportsPlex Equipment Replacement/Enhancements City Contract No. To be assigned by the Finance Dept. Project Manager Mark Gallagher Project No. 37SPLX Project Budget Total $ 288,057.09 Subproject No. EQUIP 1. How will this project be funded? A. Federal Grant Yes 0 No = CFDA# NEED % Paid by federal grant Grant Name Grant Agreement Number B. State Grant Yes = No = % Paid by state grant 100.00% Grant Name Fitness Center Relief Fund Grant Agreement Number C. City Match Source of Funding % Paid by City D. Other Entities Yes = No % Paid by other entity Name Done None 2. Attach copies of any grant agreements that will fund the project(REQUIRED) ❑ ❑ Yes No 3. Does the project include the purchase of right of way or other real property? Fx If yes, will real property purchases be reimbursable under the grant? If yes, have you attached authorization to purchase real property to this document? 4. Will this project include any non-participating expenses, such as: A. Stormwater permit fees ❑ Q B. Publication, or printing costs ❑ Fx C. Others, list ❑ Q 5. Does this project cover any regular full-time salaries or benefits? El Ex If yes, employee/position to be covered. 6. Include a brief description of the project in the space below: (REQUIRED) The Iowa Economic Development Authority adminstered the Fitness Center Relief Fund to assist private and public fitness centers recoup a portion of lost revenues due to the pandemic. This was the portion that was alotted to the City of Waterloo. Page 2 must be attached and signed. K:\shared good ies\forms\Waterloo.31005.1.Proj_Biudget_SportsPlex_lowa_Fitness_Relief_Grant\Page 1 All Projects (Mar 2010) PROJECT BUDGET WORKSHEET- NON-CONSTRUCTION PAGE TWO City Clerk Use Only Finance Committee 11/29/2021 Approval Date Project Name (from page one) SportsPlex Equipment ReplacemenUEnhancements Department No. project will be budgeted under 37 To be assigned by the Finance Dept. Activity No. project will be budgeted under 4105 Project No. 37SPLX Subproject No. EQUIP (Each column should only include amounts by fund) Fund: Fund: Fund: Fund: Total REVENUES: 3000 Cash on Hand $ - 3350 Federal Grant - 3352 Federal HUD Grant - 3354 Shared Program - Local - 3357 Shared Program - County - 3358 Shared Program - City - 3360 Shared Program - State - 3361 State Grant - 3720 Donations- Restricted - 3750 Sale of Bonds - 3373 Federal Rev Passed thru to 288,057.09 288,057.09 TOTALS $ 288,057.09 $ - $ - $ - $ 288,057.09 EXPENDITURES: 1111 Salaries- Regular $ - 1112 Salaries- Part Time - 1315 Education &Training - 1345 Travel - Official City - 1346 Travel - Prof Training - 1390 Contractual Services - 1567 Rec Equipment 288,057.09 288,057.09 TOTALS $ 288,057.09 $ - $ - $ - $ 288,057.09 11/29/2021 (Signature Dept. Head) Date (Signature Finance Dept. Review) Date K:\shared goodies\forms\Waterloo.31005.1.Proj_Biudget_SportsPlex_lowa_Fitness_Relief_Grant\Page 2(Donat or NON-constr) (Mar 2010)