The URL can be used to link to this page

Home My WebLink AboutAECOM - Professional Services Agreement - FAA Grant No. 48, CARES Act Funds - 12.20.2021 AECOM 319-232-6531 tel PECOM 501 Sycamore Street 319-232-0271fax Suite 222 Waterloo,Iowa 50703 www.aecom.com FY 2021 CARES ACT PROJECTS FAA AIP 3-19-0094-048-2020 WATERLOO REGIONAL AIRPORT WATERLOO, IOWA I. Project Description -See Attached Exhibit A, Scope of Services II. Scope of Services -See Attached Exhibit A, Scope of Services III. Compensation A. Compensation for services for this project shall be a cost-plus fixed fee not-to- exceed One Hundred Ninety-Nine Thousand Five Hundred Dollars ($199,500.00). See attached Exhibit B, Consultant Cost Summary. IV. General Conditions Except as specifically amended by this Individual Project Agreement, Services shall be provided in accordance with the Consultant Services Agreement for the Waterloo Regional Airport, entered between AECOM Technical Services, Inc. ("ATS") and the City of Waterloo ("Client')dated February 4, 2020. APPROVED: APPROVED: CITY OF WATERLOO, IOWA AECOM TECHNICAL SERVICES, INC. By By Quentin M. Hart, Mayor Douglas W. Schindel, P.E. Associate Vice President 12/20/2021 Date Date December 6, 2021 AL=Com EXHIBIT A SCOPE OF SERVICES FOR FY 2021 CARES ACT PROJECTS FAA AIP 3-19-0094-048-2020 WATERLOO REGIONAL AIRPORT WATERLOO, IOWA I. Project Description The project is described as the projects associated with the CARES ACT Capital Improvement Projects. Projects contained in this agreement are shown as follows: • Terminal Building HVAC System Study and Design • Hangar#1 and Hangar#2 Roof Repairs • Hangar#3 Maintenance Shop LED Lighting • Hangar#4— Mold Remediation • Installation of Exhaust Ventilation System and Code Modifications for ARFF Station • CCTV Security System • Paving of Hangar No. 4 and ARFF Parking Areas and Roadway Access. II. Scope of Services The work to be performed by ATS includes the following tasks: 1. Pre-Design Conference. This task consists of a pre-design conference called by the Client and held between the Client, ATS and the FAA. The pre-design conference will be conducted by conference call. The purpose of this conference is to discuss various items relating to design parameters, airport safety, routing of aircraft and equipment, sequencing of construction operations, environmental considerations, and civil rights requirements. ATS will prepare and distribute an agenda and the minutes of this meeting. The minutes will document the requirements set forth in this pre-design conference. The project manager will be in attendance. 2. Data Collection and Review. This task consists of the collection of existing data applicable to this project and related to the proposed work site. The record drawings of completed projects including the terminal building remodel and the ongoing hangar project adjacent to Hangar No. 4, will be obtained. 3. Terminal Building HVAC System Review and Study Report. This task consists of a field review of the existing airport terminal building HVAC system, including the software used to control the system. Engineers will meet with airport staff to discuss concerns and problems with the existing HVAC control system and field review the system within the terminal building. A site review report will be completed and form the basis for the terminal building HVAC final design. The following elements are included in this task: a. Conduct a site visit, including up to six hours on-site investigation, to evaluate/diagnose existing ALO terminal HVAC systems, including controls and electrical support systems, assess ARFF Building existing conditions, and collaborate with internal/external service providers. AL=Com b. Conduct a project kickoff meeting via teleconference to meet with Waterloo Regional Airport management and maintenance staff to determine current ALO terminal HVAC system controllability issues, establish project goals and define action plan. C. Kickoff meeting to be conducted in advance of the site visit to maximize site visit efficiency and field time (minimize site visit meeting time). d. Review the Waterloo terminal renovation project HVAC record drawings (in AECOM possession). e. Review the Waterloo terminal renovation project HVAC, control and operation manual submittals. f. Review the Waterloo terminal renovation project specification manual. g. Prepare a Preliminary Design Report, including recommendations and associated cost opinion(s) for modification to existing ALO Terminal HVAC systems and controls for improved performance and potential operating cost reduction. 4. Field Survey and Mapping. This task consists of a field survey to collect the following topographic information to assist in the preparation of the plans for the project in the area of the Hangar No. 4 Parking Lot and the Airport Fuel Farm: • Existing Survey Control Network • Existing Pavement Edges, Pavement Type, and Pavement Joint Intersections for PCC Pavement • Drainage Structures and Drainageways • Pavement Markings • Other Horizontal and Vertical Data Within the Survey Limits 5. Final Design. This task consists of the preparation of the final bid documents for each identified project, including specifications, drawings (as required) and cost estimates for the Hangar#1 and Hangar#2 Roof Repairs, Hangar#3 Maintenance Shop LED Lighting, Hangar#4 Mold Remediation, CCTV Security System, Hangar No. 4 Parking Lot, and the Terminal Building HVAC modifications. The final plans and/or specifications will set forth the requirements of the design phase. 6. Final Project Specifications. This task consists of the preparation of specifications for the project. The specifications will be in compliance with current City of Waterloo, Federal Aviation Administration and Iowa Department of Transportation requirements in effect at the time the specifications are prepared. We anticipate that bid packages will be prepared for seven projects: Hangar #1 and Hangar#2 Roof Repairs, Hangar#3 Maintenance Shop LED Lighting, Hangar #4 Mold Remediation, ARFF Station Exhaust and Code Modifications, Hangar No. 4 Parking Lot Improvements, CCTV Security System, and the Terminal Building HVAC modifications. 7. Airspace Submittal. This task consists of preparation and submittal of FAA 7460- 1 forms electronically through the FAA's OEAAA website for temporary construction items, including contractor's staging area, access routes, work area limits and construction equipment. Air space forms will be submitted during design phase of project once element locations are defined for FAA determinations to be received AL=Com prior to anticipated construction start. Prior to making the 7460-1 submittal, plans showing the study point shall be provided for FAA review. 8. Estimate of Probable Construction Cost. This task consists of the preparation of an estimate of construction cost based upon the plans and specifications. This statement of probable construction cost prepared by the Consultant represents the Consultant's best judgment as a design professional at the time the estimate is drawn. It is recognized, however, that neither the Consultant nor the Client has any control over the cost of labor, materials or equipment; over the contractor's method of determining bid prices; or over competitive bidding or market conditions. Accordingly, the Consultant cannot and does not guarantee that bids will not vary from any Statement of Probable Construction Cost or other cost estimates prepared by the Consultant. 9. Quality Review. This task consists of the quality review of work elements on the project. During the course of this project, quality reviews will be conducted by senior technical personnel not directly involved in the project. 10. Bid Assistance. This task consists of assisting the Client in advertising for bids, conducting the bid opening on-site, providing answers and interpretation of the bid documents to questions from bidders, analyzing the bids received, and preparing a recommendation of award to the Client. Project will be bid as five (5) separate bid packages. The following documents will be provided as part of this task: • Pre-Bid Conference Agenda and Minutes • Addenda • Tabulation of Bids • Letter of Analysis of Bids and Recommendation of Award 11. Bid Document Interpretation. This task consists of answering bid document interpretation questions from bidders, preparing and issuing any required addenda. 12. Resident Review. This task consists of limited on-site construction review at key critical construction operations to observe construction operations to determine compliance with contract documents. Site reviews will be documented in a construction journal. Coordination with airport tenants related to this project will be the responsibility of the Client. It is anticipated that this task is limited to 120 hours of on-site review for the seven projects. 13. Labor and Payroll Reports. This task consists of reviewing weekly labor and payroll reports for compliance with Davis-Bacon Act, conducting on-site employee interviews, conducting E.E.O. site inspections and completion of GSA Form 1445. Original documents will be submitted to the Client at completion of project for storage. 14. Project Closeout. This task consists of assisting the Client with project completion and final closeout documentation from the Contractor for the FAA by providing the required documentation as identified in the CARES Act FAQ and Sample Closeout Report provided by FAA Central Region on December 10, 2020. • Summary of DBE Utilization • Final Construction Report • As-Built Record Drawings AL=Com 15. Record Drawings. This task consists of providing the Client with a copy of record drawings of the construction plans for the project based on the construction observation records of the review staff and contractor showing those changes made during construction considered significant. Two copies of the record drawings in electronic and reproducible format will be provided to the Client. One electronic copy would be for the FAA. Electronic drawings shall be in MicroStation V8 format. 16. Project Administration. This task consists of office administration and coordination of the project. Interoffice meetings, general day-to-day administrative responsibilities, and typing of interoffice memoranda and minutes of meetings are included in this task. L:\Secure_DCS\Administration\AGREE\PROF\ALO 2021 CARES Projects(REV 1).doc Exhibit B FY 2021 CARES ACT PROJECTS Waterloo Regional Airport Waterloo, Iowa FAA CARES No. 3-19-0094-0048-2020 Engineering Services Consultant Cost Summary I. Direct Labor Cost Category Hours Rate/Hour Amount Senior Professional 152 $96.75 $14,706.00 Project Professional 420 $72.40 $30,408.00 Staff Professional 218 $52.70 $11,488.60 Professional 80 $31.90 $2,552.00 CADD Operator II 0 $37.45 $0.00 CADD Operator 1 208 $24.00 $4,992.00 Senior Technician 136 $43.60 $5,929.60 Technician 16 $30.35 $485.60 Project Support 90 $36.55 $3,289.50 $73,851.30 1320 11. Payroll Burden and Overhead Costs 130.70% $96,523.65 111. Direct Project Expenses Category Units Rate/Unit Amount Mileage 2400 0.560 1,344.00 Per Diem 1 50.00 50.00 Lodging 1 90.00 90.00 B/W Copies 1,000 0.06 60.00 Color Copies 100 0.22 22.00 Plan Copier 50 0.50 25.00 EDM Equipment 4 12.50 50.00 GPS Equipment 8 25.00 200.00 Miscellaneous, Other 1,700.00 $3,541.00 IV. AECOM Estimated Actual Costs $173,915.95 Rounded $173,900.00 V. Subcontract Expense $0.00 VI. Estimated Actual Costs $173,900.00 Vi 1. Fixed Fee (15% of Items I & 11) Rounded $25,600.00 Vill. Maximum Amount Payable $199,500.00 Exhibit B Waterloo Regional Airport Waterloo,Iowa FAA CARES No.3-19-0094-0048-2020 Engineering Services Staff Hour Estimate Item Description Senior Project Staff CADD CADD Senior Project No. Prof Prof Prof Prof O erator II O erator I Technician Technician Support Totals 1 Pre-Design Conference 2 2 4 2 Data Collection and Review 8 8 8 4 28 3 Terminal Building HVAC System Study 8 88 16 8 16 136 4 Field Survey and Mapping 8 16 16 40 5 Final Design 24 160 80 60 120 444 6 Final Prolect Specifications 16 80 40 40 176 7 Airspace Submittal 4 8 12 8 Estimate of Probable Construction Costs 4 8 4 2 18 9 Quality Review 12 12 10 Bid Assistance 8 16 24 11 Bid Document Interpretation 4 16 20 12 Resident Review 40 40 20 20 120 240 13 Labor and Payroll Reports 16 16 14 Project Closeout 8 24 32 15 Record Drawl n s 2 8 80 90 16 Project Administration 16 12 28 Total Design Services 152 420 218 80 0 208 136 16 90 1320