HomeMy WebLinkAboutApproved Documents - 1/3/2022 City Clerk Use Only
Finance Committee 1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Airport Department to expend
$ 10,208.00 plus est. shipping costs of $ to pay for or purchase
Airport General Liability Insurance for CY-2022.
This purchase or expenditure is being made because:
Liability insurance is necessary for risk management of Airport operations.
Vendor selected for this purchase: PDCM Insurance
F■ Bids or written quotes were taken on this purchase, as follows:
The City has bid Insurance and PDCM is currently the City's insurance agent.
PDCM has bid our insurance through several aviation insurance companies.
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-29-7700-1364
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 11,903.00
and the current available balance is $ 11,903.00
Respectfully submitted,
Keith D. Kaspari 12/15/2021 Pbl�40e%we4� ' 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Building Maintenance Department to expend
$ 4,300.00 plus est. shipping costs of $ to pay for or purchase
This purchase or expenditure is being made because:
Replacement of ice machine in City Hall.
Vendor selected for this purchase: Wilson Restaurant Supply Inc.
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Wilson Restaurant is only current vendor in the area.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-22-8800-2152
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 120,000.00
and the current available balance is $ 66,141.10
Respectfully submitted,
Greg Ahlhelm 12/20/2021 INIC41 ' 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk's Office Department to expend
$ 28,000.00 plus est. shipping costs of $ to pay for or purchase
160 Laserfiche Software service hours from Cities Digital.
This purchase or expenditure is being made because:
Service hours for Cities Digital to build a paperless work flow for department forms and licenses.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Cities Digital is our current Laserfiche vendor.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03-8400-1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 154,500.00
and the current available balance is $ 51,318.75
Respectfully submitted,
Kelley Felchle 12/20/2021 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the City Clerk's Office Department to expend
$ 32,500.00 plus est. shipping costs of $ to pay for or purchase
Expenses for the 2021 city election.
This purchase or expenditure is being made because:
The city is required to reimburse Black Hawk County for administering the election.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Black Hawk County administers the election.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-03-8400-1780
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 60,000.00
and the current available balance is $ 32,500.00
Respectfully submitted,
Kelley Felchle 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Convention Center Department to expend
$ 6,161.46 plus est. shipping costs of $ 100 to pay for or purchase
Tornado Marathon 2000 Carpet Extractor
This purchase or expenditure is being made because:
Properly clean and care for new carpeting in renovated areas.
Vendor selected for this purchase: Weber Paper Company
0■ Bids or written quotes were taken on this purchase, as follows:
Weber Paper Company- $6,161.46 + approx $100 shipping
Great Western Supply- $6,949.15 + unk shipping
HD Supply- $7,644.02 + unk shipping
❑ Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates): N/A
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 4,000,000.00
and the current available balance is $ 1,459,904.66
Respectfully submitted,
s/BRENDON WAGNER 12/21/21 P2` ��� wn �1 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Leisure Services Department to expend
$ 2,500.00 plus est. shipping costs of $ to pay for or purchase
renewal of annual subscription to TreeKeeper Software
This purchase or expenditure is being made because:
TreeKeeper software is used to manage Waterloo's tree resources.
Vendor selected for this purchase: Davey Resource Group
Bids or written quotes were taken on this purchase, as follows:
FBids or quotes were not taken on this purchase because:
Davey Resource Group's TreeKeeper software was chosen in 2012 to manage
Waterloo's tree inventory after evaluating all vendors and bids.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
FEII General Fund EI Road Use Tax EI Sewer F—] Sanitation
EIBonds EI Federal/other grants F—] Other(specify)
This expenditure is to be coded to the following budget line-item:
010-37-4100 1319
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 14,552.00
and the current available balance is $ 12,645.83
Respectfully submitted,
Paul Huting 1215/2021 �' = � 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ $3,510.22 plus est. shipping costs of $ to pay for or purchase
Quest Rapid Recovery Appliance maintenance and support renewal.
This purchase or expenditure is being made because:
Rapid Recovery is the backup and disaster recovery appliance for city servers. Very important
to keep support and maintenance on this.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
This is a rewnewal of support through Dell (this is Dell hardware).
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8220 1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 42,000.00
and the current available balance is $ 14,034.56
Respectfully submitted,
Chris Youngblut 12/21/2021 aNaW& 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the MIS Department to expend
$ 3,854.50 plus est. shipping costs of $ to pay for or purchase
Crowdstrike Anti-virus licensing and support renewal.
This purchase or expenditure is being made because:
Crowdstrike is our anti-virus and anti-malware for all endpoint devices.
Vendor selected for this purchase:
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
Crowdstrike renewals are at a predetermined price so it is vendor agnostic. CDW-G has
all of our info and makes it easy to renew.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
F■ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
ElBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
010-01-8220 1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 42,000.00
and the current available balance is $ 10,524.34
Respectfully submitted,
Chris Youngblut 12/21/2021 Intc&& Na44A 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee
1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 2,800 plus est. shipping costs of $ 00 to pay for or purchase
Labor and materials to build drop down ceiling in new briefing/training room in basement of WPD.
This purchase or expenditure is being made because:
We needed a larger area to house all personnel for shift briefings and provide an area for trainings.
An unused storage space was converted to usable workspace.
Vendor selected for this purchase: SJ Construction
F■ Bids or written quotes were taken on this purchase, as follows:
G & R Construction $2,800
SJ Construction $2,800
Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax ❑ Sewer F—] Sanitation
❑- Bonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
419-11-1100-2152 Police Dept. Improvements
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 168,790.16
and the current available balance is $ 144,653.27
Respectfully submitted,
Matt McGeough, Police Captain 12/17/2021 �� 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)
City Clerk Use Only
Finance Committee 1/3/2022
Approval Date
City of Waterloo
Expenditure Pre-Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Sewer Department to expend
$ 8,250.00 plus est. shipping costs of $0 to pay for or purchase
GraniteNet Software & Services subscription renewal.
This purchase or expenditure is being made because:
Current GraniteNet Software & Services subscription expires in 2022.
Vendor selected for this purchase: CUES
Bids or written quotes were taken on this purchase, as follows:
F■ Bids or quotes were not taken on this purchase because:
CUES is sole provider for televising software.
Prior Committee Actions (Dates):
Please check the following box(es)as appropriate to describe the funding for this expense:
❑ General Fund ❑ Road Use Tax FE-1 Sewer F—] Sanitation
EIBonds ❑ Federal/other grants ❑ Other(specify)
This expenditure is to be coded to the following budget line-item:
520-14-5200 1520
(Fund - Department-Activity-Account Number) (Project Code)
in which the budgeted amount is $ 32,000.00
and the current available balance is $ 29,077.62
Respectfully submitted,
Matt Hosford 12/08/2021 4 y"hp y 1/3/2022
(Signature Dept. Head or Designee) Date (Signature Finance Dept. Review) Date
KAshared goodies\forms\Expenditure Pre-Authorization.xls(Mar 2010)