HomeMy WebLinkAboutApproved Documents - 2/7/2022City Clerk Use Only
Finance Committee
Approval Date 2/7/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Central Garage
$ 8,795.00 plus est. shipping costs of $ 150.00
Big Tex 14TL 20 - Tilt Bed Equipment Trailer - 83" X 20'
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
To be used for hauling mini hoe.
(State Bid - Thomas Bus Sales, Inc.)
Vendor selected for this purchase:
Thomas Bus Sales, Inc.
�■ Bids or written quotes were taken on this purchase, as follows:
Thomas Bus Sales, Inc. Des Moines, IA $8.795.00
Black Hawk Rental
Waterloo, IA $14,000.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
419-17-7120-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 8,945.00
and the current available balance is $ 8,945.00
Respectfully submitted,
Sandie Greco 1/31/2022
2/7/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 2/7/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the WFR/RTC
$ 3,250.00 plus est. shipping costs of $ 0.00
Department to expend
to pay for or purchase
Cleaning and disposing of materials in the hydrocarbon separator on site at the
Regional Training Center.
This purchase or expenditure is being made because:
The hydrocarbon separator needs to be drained every three to five years depending
on usage. If it isn't drained it can accumulate too much fuel and oil.
Vendor selected for this purchase: Hydro Klean
n Bids or written quotes were taken on this purchase, as follows:
Hydro Klean - $3250.00
Clean Harbors (dba - Safety Clean) - $4626.22
Enviro Serve - $4907.75
IT Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-12-1415-1371
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 7,000.00
and the current available balance is $ 5,347.19
Respectfully submitted,
Pat Treloar 1-20-22
2/7/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 2/7/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 8,920.88
plus est. shipping costs of
postcards for residential broadband survey.
Mayor Department to expend
$ 0 to pay for or purchase
This purchase or expenditure is being made because:
To engage residents in a broadband survey.
Vendor selected for this purchase:
Strategic Imaging
�■ Bids or written quotes were taken on this purchase, as follows:
P.O.S.
Strategic Imaging
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-03-8970 1353
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 46,000.00
and the current available balance is
Respectfully submitted,
Quentin Hart
2/1/22 7�Pa
$ 39,368.25
2/7/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 2/7/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the Police Department to expend
$ 7,500.00 plus est. shipping costs of $ 00 to pay for or purchase
Atlas One WPD App-Annual subscription fee
This purchase or expenditure is being made because:
This is an annual subscription renewal of the App for Atlas One for the WPD to provide communication
to the public.
Vendor selected for this purchase: Mobilepd
n Bids or written quotes were taken on this purchase, as follows:
IT Bids or quotes were not taken on this purchase because:
This software, Atlas One is proprietary
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
General Fund IT Road Use Tax IT Sewer n Sanitation
ElBonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
010-11-1105-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 116,355.00
and the current available balance is $ 54,555.29
Respectfully submitted,
Matt McGeough, Police Captain 1/24/22
2/7/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 2/7/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the SEWER
$ 29,500.00 plus est. shipping costs of $ 0.00
A 2021 Diamond C 72" Drum Mulcher
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Needed for clearing waterways and maintaining waterways for drainage capacity.
Vendor selected for this purchase:
Murphy Tractor & Equipment
n Bids or written quotes were taken on this purchase, as follows:
n Bids or quotes were not taken on this purchase because:
Equipment was used , used for demo's -no quotes needed.
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax n Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
520-14-5200-2117
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is
and the current available balance is
Respectfully submitted,
Matt Hosford
01/28/22 J"V(j.4. 7A)ei4eg
$ 130,000.00
$ 130,000.00
2/7/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 2/7/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
Traffic Operations
$ 14,109.50 plus est. shipping costs of $ 150.00
50 - LED Cobrahead Street Lights - ATBO-P204-MVOLT-R3-SH
Department to expend
to pay for or purchase
This purchase or expenditure is being made because:
Upgrade HPS street lights and replace burnt out street lights.
Vendor selected for this purchase:
Crescent Electric
�■ Bids or written quotes were taken on this purchase, as follows:
Crescent Electric Supply Company
Waterloo, IA $14,109.50
Van Meter
Waterloo, IA $16,226.25
3E
Waterloo, IA No Bid
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
▪ General Fund IT Road Use Tax IT Sewer n Sanitation
. Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
419-17-7105-2129
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 14,259.50
and the current available balance is
Respectfully submitted,
Sandie Greco 1/31/2022
Z/06 ,z
$ 14,259.50
2/7/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
City Clerk Use Only
Finance Committee
Approval Date 2/7/2022
City of Waterloo
Expenditure Pre -Authorization Request Form
The Finance Committee of the City Council is hereby requested to authorize the following
purchase or expenditure submitted by the
$ 4,000.00
Traffic Operations
Department to expend
plus est. shipping costs of $ to pay for or purchase
PTV Vistro Maintenance and PTV Vissim Junction Maintenance
This purchase or expenditure is being made because:
Updated software for our license account to be used for traffic simulation and optimization
(only company to update this software)
Vendor selected for this purchase: PTV America, Inc.
n Bids or written quotes were taken on this purchase, as follows:
PTV America, Inc. Arlington, VA
$4,000.00
n Bids or quotes were not taken on this purchase because:
Prior Committee Actions (Dates):
Please check the following box(es) as appropriate to describe the funding for this expense:
❑ General Fund IT Road Use Tax IT Sewer n Sanitation
❑ Bonds ❑ Federal/other grants ❑ Other (specify)
This expenditure is to be coded to the following budget line -item:
266-17-7120-1520
(Fund - Department - Activity - Account Number) (Project Code)
in which the budgeted amount is $ 6,280.00
and the current available balance is $ 4,000.00
Respectfully submitted,
Sandie Greco 1/31/2022
2/7/2022
(Signature Dept. Head or Designee)
Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\Expenditure Pre-Authorization.xls (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name West 3rd Street Community Catalyst Grant
City Contract No. 20-CTBF-028-001
Project Manager Noel Anderson
Project Budget Total $ 100,000.00
1. How will this project be funded?
A. Federal Grant Yes No
Grant Name
B. State Grant
Grant Name
C. City Match
D. Other Entities Yes
Name
X
CFDA #
Yes X No
IEDA Community Cata yst & Remediation
Source of Funding
No
X
To be assigned by the Finance
Project No
Subproject No.
Dept.'
% Paid by federal grant
Grant Agreement Number
% Paid by state grant
100.00%
Grant Agreement Number 20-CTBF-028-001
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
6. Include a brief description of the project in the space below: (REQUIRED)
Renovation of (2) residential units - 1427 and 1429 West 3rd Street
Done None
X
Yes No
n
X
X
X
X
Page 2 must be attached and signed.
K:\shared goodies \ forms \Catalyst Grant.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
Project Name (from page one) West 3rd Street Catalyst Grant
Department No. project will be budgeted under 08
Activity No. project will be budgeted under 6100
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
EXPENDITURES:
City Clerk Use Only
Finance Committee
Approval Date 2/7/2022
To be assigned by the Finance Dept.
Project No. 08GRT
Subproject No. CTBF028
(Each column should only include amounts by fund)
Fund: 290 Fund: Fund: Fund:
100,000.00
TOTALS $ 100,000.00 $
1111 Salaries - Regular
1121 FICA
1122 IPERS
1113 Longevity
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Other Contractural Services
Noel7Anderson
(Signature Dept. Head)
Total
100,000.00
$ - $ 100,000.00
100,000.00 100,000.00
OTALS $ 100,000.00 $ - $ $ $ 100,000.00
(02_0z ate; z w 2/7/2022
Date (Signature Finance Dept. Review) Date
k:lshared goodieslformslCatalyst Grant.xls\Page 2 (Donat or NON-constr) (Mar 2010)
PROJECT BUDGET WORKSHEET - ALL PROJECTS
PAGE ONE
Project Name
City Contract No.
Project Manager
Project Budget Total
Memorandum of Understanding- United States Marshals Service- Joint Law Enforcement Task Fon
Chief Fitzgerald
$ 7,500.00
1. How will this project be funded?
A. Federal Grant Yes 11 No
Grant Name
CFDA #
B. State Grant Yes L� No
Grant Name
C. City Match Source of Funding
D. Other Entities Yes No
Name
To be assigned by the Finance Dept.
Project No. 11PRO
Subproject No. JLEO22
% Paid by federal grant 100.00%
Grant Agreement Number M-22-D29-O-000076
% Paid by state grant
Grant Agreement Number
% Paid by City
% Paid by other entity
2. Attach copies of any grant agreements that will fund the project (REQUIRED)
3. Does the project include the purchase of right of way or other real property?
If yes, will real property purchases be reimbursable under the grant?
If yes, have you attached authorization to purchase real property to this document?
4. Will this project include any non -participating expenses, such as:
A. Stormwater permit fees
B. Publication, or printing costs
C. Others, list
5. Does this project cover any regular full-time salaries or benefits?
If yes, employee/position to be covered.
Done None
❑X ❑
Yes No
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
❑ ❑X
6. Include a brief description of the project in the space below: (REQUIRED)
MOU with United States Marshals Service allowing for the repayment of overtime funds during investigations of mutual interest.
Page 2 must be attached and signed.
K:\shared goodies\forms\JLEO22-US_Marshals_Project_Budget_Worksheet.xls\Page 1 All Projects (Mar 2010)
PROJECT BUDGET WORKSHEET- NON -CONSTRUCTION
PAGE TWO
City Clerk Use Only
Committee
Approval Date 2/7/2022
Project Name (from page one) Memorandum of Understanding- US Marshals Service- Northern District of Iowa Task Force
Department No. project will be budgeted under 11
Activity No. project will be budgeted under 010 11 1160
REVENUES:
3000 Cash on Hand
3350 Federal Grant
3352 Federal HUD Grant
3354 Shared Program - Local
3357 Shared Program - County
3358 Shared Program - City
3360 Shared Program - State
3361 State Grant
3720 Donations - Restricted
3750 Sale of Bonds
3873 Reimburse for Services
EXPENDITURES:
To be assigned by the Finance Dept.
Project No. 11 PRO
Subproject No. JLEO22
(Each column should only include amounts by fund)
Fund: 1160 Fund: Fund: Fund:
Total
7,500.00 7,500.00
TOTALS $ 7,500.00 $ $ - $ $ 7,500.00
1111 Salaries - Regular
1112 Salaries - Part Time
1315 Education & Training
1345 Travel - Official City
1346 Travel - Prof Training
1390 Contractual Services
1114 Overtime
7,500.00 7,500.00
TOTALS $ 7,500.00 $ $ $ - $ 7,500.00
Matt McGeough, Captain 1/20/2022
P� 7A7r44.44
2/7/2022
(Signature Dept. Head) Date (Signature Finance Dept. Review) Date
K:\shared goodies\forms\JLEO22-US_Marshals_ Project_ Budget_Worksheet.xls\Page 2 (Donat or NON-constr) (Mar 2010)