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Addenda Number Date
EXHIBIT "A"
SIGNATURE PAGE
The undersigned Proposer/Bidder, having examined these documents and having full knowledge of the
condition under which the work described herein must be performed, hereby proposes that they will fulfill the
obligations contained herein in accordance with all instructions, terms, conditions, and specifications set forth;
and that they will furnish all required services and pay all incidental costs in strict conformity with these
documents for the stated process as payment in full.
300 Allen Street, 307 Sumner Street, 335eSiumner Street, and 615 Glenwood Street.
Total "lump sum" bid: $ /00
The correct summation of the actual bid tabulation figures will supersede the listed total,
Submitting Firm: 6i/5 �N ita1215 k-� C-
Address:
City:
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. he uricG.ti State: le GvGt._ Zip: CrDnt
Authorized Representative (print)
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Authorized Representative Signature
Date: Da --or 2"3�_
Phone: 737f2 /9gy
Email:
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Fax: 4% C 3 its j4�l7
EXCEPTIONS/DEVIATIONS to this Request for Proposal shall be listed in writing on an attached document
provided by the Bidder. Please be as specific as possible. Please check one:
Our company has no exceptions/deviations.
Our company does have exceptions/deviations which are listed on an attached document.
GENERAL INFORMATION. Freight and/or delivery charges, if any, shall be included in the price.
FIRM PRICING. Offered prices shall remain firm for a minimum of sixty (60) days after the due date of this
solicitation unless indicated otherwise. Accepted prices shall remain firm for the duration of the contract.
ADDENDA (It is the Bidder's responsibility to check for issuance of any addenda). The authorized
representative herby acknowledges receipt of the following addenda:
ZO 0 ZZ
� � Addenda Number Date d� �
We choose not to bid at this time but would like to be considered for future requests for bid
RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2022-02-04P: 300 Allen St, 307 Sumner St, 335 Sumner St, and 615 Glenwood St
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Our "not to exceed" bid price for each property is:
300 Allen Street
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$ 2-000
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307 Sumner Street
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335 Sumner Street
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615 Glenwood Street
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RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2022-02-04P: 300 Allen St, 307 Sumner St, 335 Sumner St, and 615 Glenwood St
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CITY OF WATERLOO, IOWA
Request for Bid
ASBESTOS ABATEMENT SERVICES
February 2022
RFB Asbestos Abatement Services Contract AB-2022-02-04P
300 Allen Street, 307 Sumner Street, 335 Sumner Street, and 615 Glenwood Street
City of Waterloo, Iowa
Prepared by the City of Waterloo Planning and Zoning Department
SECTION I
NOTICE OF REQUEST FOR BID
1.0 Receipt and Opening of Bid
The City of Waterloo is seeking sealed bids for asbestos abatement services Contract AB-
2022-02-04P — 300 Allen Street, 307 Sumner Street, 335 Sumner Street, and 615
Glenwood Street.
All bids must be received in a sealed envelope in the City Clerk s Office, Waterloo City
Hall, 715 Mulberry Street, Waterloo, IA 50703 (date and time stamped) by Thursday
February 10, 2021 at 1:00 p.m. (our clock), Central Time, in order to be considered. City Hall is
located at 715 Mulberry Street Waterloo, Iowa. Bids sent electronically or via facsimile will not
be accepted The mailing container should be marked as noted below, and include the name
of the company submitting the bid.
1.1 RFB Timeline
N ame of the Bide
N otice of RFB Date:
Mandatory Walk Thru Date:
Deadline for Bid Submittal:
S ubmit Sealed Bid to:
Asbestos Abatement Services Contract AB-2022-02-04P
January 27, 2022
There will not be a mandatory walk thru
Thursday February 10, 2022 at 1:00 p.m., Central Time
Address exactly as stated:
SEALED RFB FOR ASBESTOS ABATEMENT SERVICES
CONTRACT AB-2022-02-04P
City of Waterloo
City Clerk's Office
715 Mulberry Street
Waterloo, IA 50703
Method of Submittal: Mail or Overnight Delivery, In Person (No Electronic or Fax Submittals)
Contact Person, Title: Aric Schroeder, City Planner/Project Manager (City's Representative)
E-mail Address: aric.schroeder(a�waterloo-ia.orq
Phone:
Phone: 319-291-4366
1.2 The City reserves the right to accept or reject any or all proposals and to waive any
informalities or irregularities in proposals if such waiver does not substantially change the offer
or provide a competitive advantage to any Bidder. The City reserves the right to defer
acceptance of any bid for a period not to exceed sixty (60) calendar days from the date of the
deadline for receiving bids.
1.3 The City is not responsible for delays occasioned by the U.S. Postal Service, the internal mail
delivery system of the City, or any other means of delivery employed by the Proposer.
Similarly, the City is not responsible for and will not open, any proposal responses that are
received later than the date and time stated above. Late proposals will be retained in the RFB
file, unopened No responsibility will be attached to any person for premature opening of a
proposal not properly identified.
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1.4 Bids will be opened on Thursday February 10, 2022, at 1:00 pm (our clock) Central Time
in the second floor Council Chambers and will be streamed live on the City of
Waterloo's YouTube Channel. The main purpose of this opening is to reveal the name(s) of
the Bidder(s), not to serve as a forum for determining the award. The awarding of the
contract is anticipated to be at the City Council meeting on Monday February 21, 2022
at 5:30 p.m. Proposals will be evaluated promptly after opening. After an award is made, a
proposal summary will be sent to all companies who submitted a proposal. Proposal results
will not be given over the telephone Proposals may be withdrawn anytime prior to the
scheduled closing time for receipt of proposals; no proposal may be modified or withdrawn for
a period of sixty (60) calendar days thereafter.
SECTION II
INSTRUCTIONS TO BIDDERS
2.0 The Bid shall include the attached Exhibit "A" signature page properly completed. A company
representative who is authorized to bind the company will sign on behalf of the company to
indicate to the City that you have read all provisions of the RFB and agree to all terms and
conditions, except as provided in paragraph 2.4 below. The City of Waterloo reserves the right
to reject any or all bids, and to accept in whole or in part, the bid, which in the judgment of the
proposal evaluators, is the most responsive and responsible bid.
2.1 General Liability Insurance with limits of liability of at least $1,000,000 per occurrence for
Bodily Injury and Property Damage is required. At a minimum coverage for Premises,
Operations, Products and Completed Operations shall be included. This coverage shall
protect the public or any person from injury or property damages sustained by reason of the
contractor or its employees carrying out their work. The Contractor shall provide certificate of
insurance having the City of Waterloo as additional insured.
2.2 A bid guarantee from each Bidder equivalent to five percent (5%) of the bid price is required.
The bid guarantee shall consist of a firm commitment, such as a bid bond, certified check, or
other negotiable instrument acceptable to the City, as assurance that the Bidder will, upon
acceptance of its bid, execute such contractual documents as may be required within the time
specified.
2.3 This Request for Bid does not commit the City to make an award, nor will the City pay any
costs incurred in the preparation and submission of bids, or costs incurred in making
necessary studies for the preparation of bids.
2.4 Important Exceptions to Contract Documents - The Bidder shall clearly state in the submitted
bid any exceptions to, or deviations from, the minimum bid requirements and any exceptions
to the terms and conditions of this RFB. Such exceptions or deviations will be considered in
evaluating the bids. Any exceptions should be noted on the Signature Page. Companies are
cautioned that exceptions taken to this RFB may cause their bid to be rejected. No additional
exceptions shall be allowed after submittal of a bid.
2.5 Incomplete Information - Failure to complete or provide any of the information requested in this
RFB, and/or additional information as indicated, may result in disqualification by reason of
'non responsiveness".
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SECTION III
SPECIAL TERMS AND CONDITIONS
3.0 Term of Contract
3.0.1 The initial term of the Contract shall be for approximately two (2) months beginning
February 21 2022 to April 30, 2022.
3.0.2 The City and the Contractor may renew the original Contract for one (1) week time
periods by mutual agreement. Two (2) week's notice must be given to renew the
Contract for additional increments.
3.0.3 A Contract, approved by the City Council and signed by the Mayor shall become the
document that authorizes the Contract to begin, assuming the insurance and bond
requirements have been met. Each section contained herein, any addenda and the
response (Bid) from the successful bidder, and all exhibits to the RFB shall also be
incorporated by reference into the resulting Contract.
3.0.4 No price escalation will be allowed during the initial term of the Contract. If it is mutually
decided to renew beyond the initial period and the Contractor requests a price
increase the Contractor shall provide documentation on the requested increase. The
City reserves the right to accept or reject price increases, to negotiate more favorable
terms, or to terminate (or allow to expire) without cost, the future performance of the
Contract.
3.0.5 The total actual expenses shall not exceed the amount allowed by the project Contract,
including any renewal extensions thereof, unless amended by written agreement.
3.1 Agreement Forms
3.1.1 After award, the Bidder will be required to enter into a written contract with the City that
is substantially in the form attached hereto as Exhibit "C".
3.1.2. Termination for Cause. In the event that Contractor defaults in the performance or
observance of any covenant agreement or obligation set forth in the Contract, and if such
default remains uncured for a period of seven (7) days after notice thereof shall have
been given by City to Contractor (or for a period of fourteen (14) days after such notice if
such default is curable but requires acts to be done or conditions to be remedied which,
by their nature, cannot be done or remedied within such 14-day period and thereafter
Contractor fails to diligently and continuously prosecute the same to completion within
such 14-day period) then City may declare that Contractor is in default under the
Contract.
3.1.3 Termination for Convenience. The Contract may be terminated at any time, in whole or
in part, upon the mutual written agreement of the parties. City may also choose to
terminate the Contract at any time by delivering to Contractor 10-days' advance written
notice of intent to terminate.
3.1.4 Remedies. If Contractor is in default of the Contract and has not cured said default as set
forth in Section 3.1.2 above, the City may take any one or more of the following steps, at
its option:
3.1.4.1 by mandamus or other suit, action or proceeding at law or in equity, require
Contractor to perform its obligations and covenants under the Contract, or enjoin
any acts or things which may be unlawful or in violation of the rights of the City
under the Contract or obtain damages caused to the City by any such default;
3.1.4.2 have access to and inspect examine and make copies of all books and records of
Contractor which pertain to the project;
3.1.4.3 declare a default of the Contract make no further disbursements, and demand
immediate repayment from Contractor of any funds previously disbursed under
the Contract;
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3.1.4.4
3.1.4.5
3.1.4.6
terminate the Contract by delivering to Contractor a written notice of termination;
and/or
take whatever other action at law or in equity may be necessary or desirable to
enforce the obligations and covenants of Contractor under the Contract, including
but not limited to the recovery of funds.
No delay in enforcing the provisions hereof as to any breach or violation shall
impair, damage or waive the right of City to enforce the same or to obtain relief
against or recover for the continuation or repetition of such breach or violation or
any similar breach or violation thereof at any later time or times. In the event that
City prevails against Contractor in a suit or other enforcement action under the
Contract, Contractor agrees to pay the reasonable attorneys' fees and expenses
incurred by City.
3.2 Terms of Payment
3.2.1 Invoices for services authorized under this Contract shall be submitted as "lump sum"
after services are delivered and accepted, although the city may, at the city's sole
option, provide partial payment for partial work completed
3.2.2 For accounting purposes, all invoices shall contain a sufficient level of detail regarding
all services provided and allowable expenses incurred, and be submitted to the City
with supporting documentation by e-mail or US mail to: Attn: City of Waterloo
Planning and Zoning Department, 715 Mulberry Street, Waterloo, IA 50703.
3.2.3 City has the right, at its discretion, to deny payment for any work by any Contractor if
the total actual expenses exceed the amount allowed by the project Contract, including
any renewal extensions thereof. The Contractor is not obligated to continue
performance of services under this Agreement or otherwise incur costs in excess of the
total actual expense allowed unless an amendment to the Contract is approved, and
the City notifies the Contractor, in a written amendment of the City's acceptance of the
revised total actual expense allowed.
3.2.4 All work is to be done in strict compliance with this RFB The City may withhold
payment for reasons including, but not limited to, the following: unsatisfactory job
performance or progress, defective work, disputed work, failure to comply with material
provisions of the Contract, third party claims filed or reasonable evidence that a claim
will be filed or other reasonable cause.
SECTION IV
SERVICE REQUIREMENTS
4.0 Background
The City of Waterloo, Iowa, is seeking proposals for asbestos abatement services for: 300 Allen
Street, 307 Sumner Street, 335 Sumner Street, and 615 Glenwood Street.
4.1 Scope of Work
The City of Waterloo is seeking a qualified asbestos abatement contractor to remove asbestos
containing material (ACM). Bidder shall be responsible to familiarize itself with the
specifications included in this RFB and to make a personal examination of the job site(s) and
the physical conditions that may affect its bidding and performance under the Contract.
The services to be performed under this Contract shall consist of the following:
4.1.1 All services must be performed in accordance with all applicable codes and ordinances
of the City of Waterloo, Iowa, accepted professional standards and best practices, as
well as all applicable Federal and State regulations including but not limited to
RFB FOR ASBESTOS ABATEMENT SERVICES: Contract: AB-2022-02-04P: 300 Allen St, 307 Sumner St, 335 Sumner St, and 615 Glenwood St
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asbestos Statutes and Rules (published by the Iowa Division of Labor), 40 CFR Part
61 National Emissions Standards for Hazardous Air Pollutants (NESHAP), as well as
applicable State regulations of the Iowa Department of Natural Resources The
Contractor shall hold and maintain an asbestos permit issued by the Iowa Division of
Labor, and all personnel who perform work on the Project shall hold and maintain an
Iowa asbestos license issued by the Iowa Division of Labor.
4.1.2 Remove ACM as identified in the asbestos surveys included as Exhibit "B".
4.1.3 Document amounts of ACM removed from each structure.
4.1.4 Document ACM disposal at the Black Hawk County landfill through the use of landfill
tickets and provide copies to the project manager.
4.1.5 At the request of the City given with reasonable advance notice, attend meetings of the
City relative to the work set forth in this Agreement.
4.1.6 Provide other services as requested by the City as may be necessary to implement the
asbestos abatement project.
4.2 Silence of Specifications — Commercially accepted practices shall apply to any detail not
covered in this specification and to any omission of this specification. Any omission or
question of interpretation of the specification that affects the performance or integrity of the
service being offered shall be addressed in writing and submitted with the Proposal.
4.3 Due to project requirements, the contractor that conducted asbestos surveys is not eligible to
perform asbestos abatement on the same properties, and therefore is not eligible to bid on
this RFB.
4.4 The Contractor shall complete the Project in an expeditious manner and shall commence
work within ten (10) days after being notified by the City with a Notice to Proceed on any
given property or properties. All work shall be completed and necessary reports and
documentation provided within the Contract Term (anticipated to be April 30). If Contractor
is prevented from timely completing the work because of circumstances beyond the
Contractor's reasonable control as determined by the City, the time for completion of the
work will be tolled for a period of time equivalent to the stoppage resulting from such
circumstances. The Contractor does hereby expressly acknowledge and agree that time is
of the essence of this Contract, and, thus, failure by the Contractor to timely render and
perform services hereunder shall constitute a material breach of the Contract.
SECTION V
GENERAL TERMS AND CONDITIONS
LANGUAGE, WORDS USED INTERCHANGEABLY The word CITY refers to the CITY OF WATERLOO,
IOWA throughout these Instructions and Terms and
Conditions. Similarly, PROPOSER refers to the person
or company submitting an offer to sell its goods or
services to the CITY and CONTRACTOR refers to the
successful bidder
2. PROPOSER QUALIFICATIONS - No Proposal shall be
accepted from, and no Contract will be awarded to any
person, firm or corporation that is in arrears to the City
upon debt or Contract, that is a defaulter, as surety or
otherwise upon any obligation to the City, or that is
deemed irresponsible or unreliable by the City. If
requested, Proposers shall be required to submit
satisfactory evidence that they have a practical
knowledge of the particular supply/service proposal and
that they have the necessary financial resources to
provide the proposed supply/service as described in this
Request for Proposal.
SPECIFICATION DEVIATIONS BY THE PROPOSER/
OFFEROR - Any deviation from this specification MUST
be noted in detail, and submitted in writing in the
Proposal. Completed specifications should be attached
for any substitutions offered, or when amplifications are
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desirable or necessary. The absence of the specification
deviation statement and accompanying specifications
will hold the Proposer strictly accountable to the
specifications as written herein. Failure to submit this
document of specification deviation, if applicable, shall
be grounds for rejection of the item when offered for
delivery. If specifications or descriptive papers are
submitted with Proposals, the Proposer's name should
be clearly shown on each document.
4. COLLUSIVE PROPOSAL - The Proposer certifies that
the proposal submitted by said Proposer is done so
without any previous understanding, agreement or
connection with any person, firm, or corporation making
a proposal for the same Contract without prior
knowledge of competitive prices, and it is, in all
respects, fair, without outside control, collusion, fraud or
otherwise illegal action.
5. SPECIFICATION CHANGES, ADDITIONS AND
DELETIONS - All changes in Proposal documents shall
be through wntten addendum Verbal 'nformation
obtained otherwise will NOT be considered in awarding
of Proposals.
6. PROPOSAL CHANGES - Proposals, amendments
thereto, or withdrawal requests received after the time
advertised for Proposal opening, will be void regardless
of when they were mailed
7. HOLD HARMLESS AGREEMENT - The Contractor
agrees to protect, defend, indemnify and hold harmless
the City of Waterloo its officers and employees, their
agencies and agents, from any and all claims and
damages of every kind and nature made rendered or
incurred by or in behalf of every person or corporation
whatsoever, including the parties hereto and their
employees that may arise, occur, or grow out of any
acts actions, work or other activity clone by the
Contractor, its employees, subcontractors or any
independent contractors working under the direction of
either the Contractor or subcontractor in the
performance of this Contract.
8. PROPOSAL REJECTION OR PARTIAL ACCEP-
TANCE - The City reserves the right to reject any or all
Proposals. The City further reserves the right to waive
technicalities and formalities in Proposals, as well as to
accept in whole or in part such Proposals where it is
deemed advisable in protection of the best interests of
the City
9. PROPOSAL CURRENCY/LANGUAGE - All proposal
prices shall be shown in US Dollars ($). All prices must
remain firm for the duration of the Contract regardless of
the exchange rate All proposal responses must be
submitted in English.
10. PAYMENTS - Payments will be made for all
goods/services delivered, inspected and accepted within
45 days and on receipt of an original invoice and all
necessary supporting documentation.
11. MODIFICATION, ADDENDA & INTERPRETATIONS Any apparent inconsistencies, or any matter requiring
explanation or interpretation must be inquired into by
the Proposer in writing at least 72 hours (excluding
weekends and holidays) prior to the time set for the
Proposal opening. Any and all such interpretations or
mooitications will be in the form of written addenda. All
addenda shall become part of the Contract documents
and shall be acknowledged and dated on the signature
page.
12. LAWS AND REGULATIONS - All applicable State of
Iowa and federal laws, ordinances, licenses and
regulations of a governmental body having jurisdiction
shall apply to the award throughout as the case may be,
and are incorporated here by reference.
13. SUBCONTRACTING - No portion of this Proposal may
be subcontracted without the prior written approval by
the City.
14. ELECTRONIC SUBMITTAL - Telegraphic and/or
proposal offers sent by electronic devices (e.g. facsimile
machines) are not acceptable and will be rejected upon
receipt. Proposing firms will be expected to allow
adequate time for delivery of their proposal either by
airfreight, postal service, or other means.
15. CANCELLATION - Either party may cancel the award in
the event that a petition, either voluntary or involuntary,
is filed to declare the other party bankrupt or insolvent or
in the event that such party makes an assignment for
the benefit of creditors.
16. ASSIGNMENT - Proposer shall not assign this order or
any monies to become due hereunder without the prior
written consent of the City. Any assignment or attempt
at assignment made without such consent of the City
shall be void.
17. EQUAL OPPORTUNITY - The successful firm agrees
not to refuse to h re d scharge, promote, demote, or to
otherwise discrim'nate in matters of compensation
against any person otherwise qualified solely because
of age, race, color, religion, sex sexual orientation,
gender identity, marital status, national origin,
citizenship status, disability, or veteran status.
18. TAXES - The City of Waterloo is exempt from sales tax
and certain other use taxes Any charges for taxes from
which the City is exempt will be deducted from invoices
before payment is made.
19. PROPOSAL INFORMATION IS PUBLIC — All
documents submitted with any proposal and the
proposal shall become public documents and subject to
Iowa Code Chapter 22, which is otherwise known as the
`Iowa Open Records Law". By submitting any document
to the City of Waterloo in connection with a proposal,
the submitting party recognized this and waives any
claim against the City of Waterloo and any of its officers
and employees relating to the release of any document
or information submitted.
Each submitting party shall hold the City of Waterloo
and its officers and employees harmless from any
claims arising from the release of any document or
information made available to the City of Waterloo
arising from any proposal opportunity.
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