HomeMy WebLinkAbout09.11.2008• •
COUNCIL WORK SESSION
September 11, 2008
8:00 a.m.
Council Chambers
Members present: Cole, Getty, Greenwood, Steve Schmitt, Welper.
Members absent: Hart, Reggie Schmitt.
Moved by Steve Schmitt, seconded by Greenwood that the Agenda, as proposed, be approved.
Ayes: Five. Absent: Hart, Reggie Schmitt.
Councilperson Welper reviewed items on the Standing Committee agendas for meetings
scheduled for Monday, September 15, 2008.
Fire Chief Carter reported that President Bush has declared that all flags be flown at half staff
today in remembrance of 9-11.
Councilperson Welper reviewed items on the council agenda for Monday, September 15, 2008
and the following items were discussed.
Paul Huting, Leisure Services Director, explained that the reason he is recommending rejection
of all bids received for 2008 Riverfront Stadium Turf System was that the bids came in higher
than expected. Leisure Services was not comfortable that the low bidder could get the work
done by next spring. Leisure Services will do minor repairs and try to request bids earlier next
spring.
Brad Hagen, Airport Director, reported that the change order for Taxiway A Rehabilitation
Project was for additional quantities of paint to implement new FAA requirements for painting
standards at airports. While the additional painting for the new FAA standards is not directly
related to the Taxiway A Rehabilitation Project, the FAA has approved the change order to
fund the painting with this contract.
Paul Huting, Leisure Services Director, explained that the change order for the Lafayette Park
Project is to cover additional backfill, mulch, seeding, vegetation and ADA ramp. This project
is funded with $500,000.00 Black Hawk Gaming grant, $50,000.00 from Junior League and the
rest with GO Bond funds.
Paul Huting, Leisure Services Director, explained that the agreement with Struxture
Architecture for design, construction documents and construction administration for the
Riverfront Stadium Home/Visitor Locker Rooms Project. General Obligation Bond funding is
available for this project. The visitor locker room was gutted after the flood which increased
the need to move ahead on this project. The estimated cost for the project is $900,000.00, and
the contract with Struxture is 10 percent of the cost of the project.
Noel Anderson, Community Planning & Development Director, explained that agreement with
Howard R. Green Company at a cost of $5,000.00 is for preparation of a $1 million EPA grant
application in cooperation with Black Hawk County and Waterloo Schools. The City of
Waterloo and Waterloo School project area will be the US 63 corridor including all of the
neighborhoods from the Cedar River to Allen Hospital. This area includes the following
schools: Longfellow, East High and Logan Middle School. This year the EPA has amended
the procedures to allow three co -applicants to apply together for a maximum grant of $1
million.
Eric Thorson, City Engineer, explained that the request from Earth Tech to transfer $13,000.00
from the sub -consultant's estimated actual costs is due to Earth Tech expended unanticipated
time related to management/disposal for excess contaminated spoil material and unexpected
utility relocation issues for the U.S. Highway 63 — Westfield Avenue Connection Project,
Contract No. 730. In addition, construction for the project has been extended due to inclement
weather. This proposed transfer does not change the maximum amount payable under the
agreement.
Council Work Session
September 11, 2008
Page 2
Eric Thorson, City Engineer, explained the request from Earth Tech to transfer $4,000.00 from
Earth Tech's contingency to expand the scope of services for Craig Ritland Landscape
Architects in conjunction with the U.S. Highway 63 Improvements. Craig Ritland Landscape
Architects will attend additional design, task force and public hearing meetings and help
prepare the enhancement master plan report. In addition, the completion date has been
extended due to the additional work. The proposed transfer does not change the maximum
amount payable under this agreement.
Paul Huting, Leisure Services Director, explained that the 2008 Skate Park Flood Damage
Repairs Project costs is over $25,000.00, and the city's policy requires a public hearing. Mr.
Huting will be recommending at the September 22, 2008 hearing that council accept the
proposal from Spohn and Ranch as they are the only supplier of the products needed.
With no further business before the council, it was moved by Cole, seconded by Greenwood
that the meeting be adjourned at 8:23 a.m. Ayes: Five. Absent: Hart, Reggie Schmitt.
Motion carried.
Nancy Eckert
City Clerk
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