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HomeMy WebLinkAbout01.22.2002 (3)COUNCIL WORK SESSION January 22, 2002 4:45 p.m. Council Chambers Members present: Berry, Welper, Greenwood, Clark, Jordan, Hurley, Getty. Moved by Jordan, seconded by Berry that the Agenda, as proposed, be approved. Ayes: Seven. Motion carried. Jack Fellenzer, Contract Compliance Officer, reviewed the proposed Contract Compliance Program. Mr. Fellenzer stated that many people were involved in creating the proposed program, including city staff, contractors, subcontractors, and state and federal staff. Mr. Fellenzer stated that in 1980 the Federal DOT established its first Disadvantaged Business Enterprise (DBE) Program, and in 1983 additions were made to the DBE Program. The Civil Rights Act of 1964 established EEO Policies and Affirmative Action Programs. In 1976, the council adopted Resolution No. 24664 establishing the Affirmative Action Program for Minority Contractors. In 1978 the city hired its first Contract Compliance Officer. In 1979 the council adopted Resolution No. 25514 establishing the Contractor Advisory Committee. In 1981 the council adopted Resolution No. 1981-49 approving the Affirmative Action Agreement between HUD and the city. The council adopted Resolution No. 1984-142 establishing MBE, WBE, DBE Contracting Authority Committee. In 1985 revisions were made to the city's Affirmative Action Program. In 1986 the city adopted the Contract Compliance Program currently in use. In 1990 the Mayor's Minority Contractors meetings ceased, but the program continued as designed. In 2000 - 2001 the goals and objectives for the Contract Compliance Program were re- established. The city currently has a Minority Contractors Quarterly Newsletter and a Contract Compliance Website. The Mayor's monthly Minority Contractor's meetings resumed in May 2001. The city received input from prime and minority contractors. There were meetings with state and federal staff. The committee reviewed other Iowa cities programs. Waterloo is the only city in the state with a 5 percent MBE goal and 1 percent WBE goal. Community Development Projects with DBE Participation were as follows: Housing Rehabilitation Project - FY 2000 - 29% FY 2001 - 69% Demolition Projects - FY 2000 - 2001 - 12 % The Contract Compliance Program's purpose is to act as an impetus for increasing the participation of minority and women business enterprise in city awarded construction and procurement contracts and to serve as a stimulus to help local MBE/WBE's grow and eventually become mainstream contractors and subcontractors. The revised program includes: a Goal Setting Committee, documentation submitted with bids, demonstration of "good -faith efforts", review of prime contractors efforts, and an Administrative Reconsideration Committee. The revised program includes: contracting procedures, and CCO forms. The ongoing objectives of the programs are as follows: Establish initiatives in all city related contracts To seek cooperation with other Cedar Valley area municipalities To develop ties with private sector construction contractors and developers To provide assistance with job training programs and referrals Be a source for current information of federal and state rules and regulations, forms and contacts. To monitor all activities pertaining to city policies regarding contracts and contractors. Councilperson Berry commended Mr. Fellenzer for his hard work putting this program together and all the prime contractors and minority contractors working in a positive way to improve the city's current program. Council Work Session January 22, 2002 Page 2 Councilperson Berry submitted revisions to the program from the Cedar Valley Minority Contractors Association. Councilperson Berry asked the council to review these revisions and offer further recommendations to Mr. Fellenzer. Councilperson Hurley stated that minority contractors gave input into the proposed program and asked why the council is just getting the revisions tonight. Councilperson Berry responded that the group met yesterday, and they felt it was important to bring the revisions to the council to allow time for the council to review them before a final decision is made. Councilperson Getty asked Mr. Fellenzer, the committee and minority contractors to review the revisions from the Cedar Valley Minority Contractors Association to see if it is feasible to combine them with the proposed program and bring back to the council. Martin Culpepper stated that there are still a bunch of issues that need clarification and elimination. Mr. Culpepper stated that the Cedar Valley Minority Contractors Association added percentages and eliminated items that would not work. Councilperson Berry stated that over a year ago, it appeared minority contractors were getting work outside of the city, but not any work from our city. Mayor Rooff asked Councilperson Berry and Jack Fellenzer to form a committee to look at the issues, and they worked with the prime contractors and minority contractors in an effort to move forward and come back with a workable solution. With no further business before the council, it was moved by Jordan, seconded by Hurley that the meeting be adjourned at 5:21 p.m. Ayes: Seven. Motion carried. Nancy Eckert City Clerk