HomeMy WebLinkAbout02.18.2002 (3)• •
COUNCIL WORK SESSION
February 18, 2002
7:30 a.m.
Council Chambers
Members present: Mayor Rooff, Welper, Greenwood, Clark, Hurley.
Members absent: Berry, Jordan, Getty.
Moved by Hurley, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Four.
Absent: Berry, Jordan, Getty. Motion carried.
The Mayor's Budget was reviewed. The salary for Donna Cutler, Administrative Secretary, is
budgeted in the Planning and Zoning Department Budget. The reason her salary is in the
Planning and Zoning Commission Budget is she is concerned if a new mayor is elected she
would be without a job as she transferred from Planning and Zoning to be the mayor's secretary.
The salary for Susan Holmes, Administrative Secretary, is budgeted in the Personnel Department
Budget as she rotates to fill in for secretaries that are on vacation, sick, etc. The miscellaneous
pay line item is for mileage pay for the mayor. Line Item 1319 (Other Professional) in the
amount of $36,000 is to pay $20,000 for the Cedar Valley Coalition and $16,000 for the lobbyist.
Black Hawk County Emergency Management Budget was reviewed. The total amount of the
FY03 Budget is $45,314, which pays for the emergency sirens within the city.
The Council's Budget was reviewed. The total FY03 Budget for the Council is $50,739, which
includes salary and a travel allowance in the amount of $5,000.
The Personnel Department Budget was reviewed. The FY03 Budget includes $60,000 for the
Personnel Director. The floating Administrative Secretary position currently budgeted at 50
percent has been increased to be budgeted 100 percent in the Personnel Department FY03
Budget. This position mostly works out of the Mayor's office. The Personnel Director position
is currently vacant but the city will actively pursue hiring a person for this position once the
FY03 Budget is adopted. The city currently has approximately 550 employee. There is no
training of employees. The city hired Jerry Thompson as the negotiator for the bargaining
contractors, and this person is paid out of Personnel's salary line item.
The Clerk/Finance Department was reviewed. The Internal Auditor's position has been changed
from 2/3 times to .8 time in the FY03 Budget. The pre -authorization policy that requires
Department Heads to submit any purchase over $500 to the Finance Committee for pre -approval
was reviewed. The Chief Financial Officer is recommending that amount be changed to $5,000,
with items of $1,500 to $5,000 requiring pre -approval of the Finance Department. Line Item
approval by the Finance Committee was reviewed. The amount of $31,143 budgeted in Line
Item 1128 (Retirement) is for the retirement of the Assistant Finance Manager who is eligible to
retire in FY03. The amount of $6,000 budgeted in Line Item 1346 (Travel -Training) was
reviewed. The amount has been increased due to requirements for continuing education for the
Chief Financial Officer and Internal Auditor. The amount of $113,000 budgeted in Line Item
1710 (Contingency) was reviewed. Revenue Line Items were reviewed.
The Management Information System Budget was reviewed. Line Item 1344 (Telephone) has
been reduced by $10,000. The number of computers linked to the Internet was reviewed. The
city's network and the link to Black Hawk County were reviewed. The city has about 520
computers, 400 phones, and 277 phone lines. The Network Administrator position was deleted
as part of budget cuts in FY02. The goal is to consistently upgrade the city's hardware and
software. Ninety percent of the city's hardware is purchased through Dell as they provide good
computers and excellent service. The city's Intranet was reviewed. The city currently pays $220
per month for Internet connection provided by Cedar Falls Utilities. A monthly report is
reviewed to monitor usage.
With no further business before the council, it was moved by Hurley, seconded by Clark that the
meeting be adjourned at 9:04 a.m. Ayes: Four. Absent: Berry, Jordan, Getty. Motion carried.
Nancy Eckert
City Clerk