HomeMy WebLinkAbout03.14.2002• •
COUNCIL WORK SESSION
March 14, 2002
8:00 a.m.
Council Chambers
Members present: Mayor Rooff, Berry, Welper, Greenwood, Clark, Jordan, Hurley, Getty.
Moved by Jordan, seconded by Clark that the Agenda, as proposed, be approved. Ayes: Seven.
Motion carried.
Items that have been placed on the council agenda of March 18, 2002 were discussed with
Department Heads that have items on the agenda.
Councilperson Getty asked that the work session scheduled for March 18, 2002 to discuss the
hotel/motel allocations be tabled as he does not feel that council has enough information to make
a good decision, and we don't even know what city departments' budgets will be. After
discussion, it was the consensus of the council to hold the work session.
The item setting the date of hearing on the FY02 Reconstruction Program was discussed. Mayor
Rooff commented that everyone is familiar with the minority contractors' proposal. The
majority of all contractors will be attending an exposition next week. Mayor Rooff stated that
the prime contractors will be available this morning to visit with council members. Mayor Rooff
reported that he has forwarded names to Jack Fellenzer for the Goal Setting Committee. Mayor
Rooff stated as it is important to keep the project moving, he would ask the council to make a
decision by next Monday.
Jack Fellenzer, Contract Compliance Officer, stated that the people he has talked to feel the
creation of the Goal Setting Committee is the way to go, with representation from both prime
contractors and minority contractors.
Councilperson Berry stated that the minority contractors would like the program to include
rebidding the project if the goal is not met, and they feel if this is not adopted the city will have
same process now in place. Councilperson Berry stated that according to City Attorney Walsh
this would set a quota which is illegal.
Mr. Fellenzer stated that this is still a work in process, and he is still getting calls and letters
about the process. Mr. Fellenzer stated he is trying to get a consensus on steps to show good
faith effort by the prime contractors. Mr. Fellenzer stated that the goals are included in the
specifications for the FY02 Reconstruction Program, so we need to come to a consensus.
Mayor Rooff stated that we can stop construction, move forward using the 1986 Minority
Program or come to a consensus on the new program.
Councilperson Hurley stated he has met with the prime contractors and the minority contractors,
and the council needs to make up their minds and get on with the contract. Councilperson Jordan
stated he has talked with a couple of the minority contractors and they want a 10 percent
minority participation or they won't support the program. Councilperson Clark stated a Goal
Setting Committee would set the precedent, and he is willing to accept the minorities program
except for rebidding.
Dennis Gentz, Assistant City Engineer, asked are prime contractors expected to take low bid
from minority contractors or is it a percent. Councilperson Clark stated there are concerns that
the city would have to accept the contract even if it is not the low bid because it does not meet
the goal.
Councilperson Berry stated that unless council members are involved in the entire construction
business, the council really doesn't understand what is involved. Councilperson Berry stated she
thinks everyone wants a fair process. She does not believe minority contractors want a quota,
just a fair chance to participate. Councilperson Berry stated the minority program has to allow
for all of its citizens to participate in city work. Councilperson Berry stated she has questions
regarding change orders because cost increases could be made up in change orders.
Council Work Session
March 14, 2002
Page 2
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Councilperson Hurley stated that work done outside the city involves type of work and talent,
and that is a great equalizer. The contractors bid, receive the bid and do the work.
With no further business before the council, it was moved by Getty, seconded by Clark that the
meeting be adjourned at 8:40 a.m. Ayes: Seven. Motion carried.
Nancy Eckert
City Clerk