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HomeMy WebLinkAboutCouncil Packet - 2/21/2022COUNCIL WORK SESSION February 21, 2022 Time indicated below Harold E. Getty Council Chambers RULES FOR WORK SESSION PUBLIC COMMENT Iowa Code Chapter 21 gives the public the right to attend council meetings, but it does not require cities to allow public participation except during public hearings. The city council shall not receive any public comment during a work session. Roll Ca11 Agenda, as proposed or amended Approval of Minutes Minutes of February 7, 2022, as proposed. 3:45 p.m. Update from Grout Museum District on the use of cultural and scientific facility levy funds. Submitted By: Billie Bailey, Executive Director, Grout Museum Approx. Update from Main Street Waterloo. 4:10 p.m. Submitted By: Jessica Rucker, Executive Director, Main Street Waterloo Approx. Discussion of the FYE 2023 budget. 4:30 p.m. Submitted By: Michelle Weidner, Chief Financial Officer Approx. Discussion of redevelopment on Ricker Street. 4:50 p.m. Submitted By: Rudy Jones, Community Development Director ADJOURNMENT Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Minutes of February 7, 2022, as proposed. City Council Meeting: 2/21/2022 Prepared: REVIEWERS: Department Reviewer Action Date Clerk Office Higby, Nancy Approved 2/14/2022 - 9:57 AM ATTACHMENTS: Description Type ❑ Minutes of 2/7/2022 Backup Material COUNCIL WORK SESSION February 7, 2022 4:20 p.m. Harold E. Getty Council Chambers Members present: Boesen, Nichols, Amos, Chiles, Grieder, Wilder and Feuss. 106907 - Feuss/Nichols that the Agenda, as proposed, be approved. Voice -vote Ayes: Seven. Motion carried. Objective: Discussion of the FYE 2023 budget. Michelle Weidner, Chief Financial Officer, provided an overview of the increases to personnel expenses that are contributing to the increase in the FYE2023 budget. She also shared that the city will need to address the shortfall that the end of the backfill. Mr. Amos questioned if council will be involved in requesting department heads to make cuts. Michelle Weidner explained that in an effort to save time, she intends to meet with each department internally before bringing their budgets before council. Mr. Boesen questioned if she is still considering delayed hiring positions. Michelle Weidner explained that she is not considering hiring delays, as that would be up to the council to determine Mr. Boesen questioned how far along the staff is with the CIP meetings. Mayor Hart stated that the first couple CIP meetings took place today and wanted to know what council wants to see as far as meeting participation. Mr. Boesen commented that he would like to have the ability to participate in the meetings via Zoom but that the numbers fluctuated often. MichelleWeidner commented that this is the thought behind holding the initial meetings internally. All budgets evolve as discussions happen. Mr. Boesen stated that he wants to see CIP numbers ahead of when council votes to be able to be prepared ahead of the vote. Mayor Hart commented that he and Noel Anderson would meet to make sure that we could support council's desire. Mr. Boesen questioned if there is a cap for CIP requests this year. Michelle Weidner commented that it would be best to shoot for $10 million. Mr. Boesen questioned when the debt service levy will begin impacting the tax rate if we have to continue to bond additional funds for projects. Michelle Weidner explained that the current projections are 2025. Currently both 2025 and 2026 are going to require tax increases but she is trying to plan out how much we repay in principal so they can be restructured to prevent a big spike in those years. Mr. Boesen commented, that as he understands it, our debt service levy with what we've been borrowing and paying off, in the next two to three years just the debt levy alone will spike our property taxes if we aren't able to restructure. Michelle Weidner commented that it could, but if we can keep this year at $10 million she believes she can get that down. Page 2 Mayor Hart provided an overview of how the CIP works. Mr. Grieder commented that the state legislature is looking at a change to camera funding and local option sales tax. He questioned how we are preparing to have flexibility in the future. Michelle Weidner explained that the city will have to cope with whatever change comes for local option sales tax. Each year, changes are proposed to ATE cameras. When we started using ATE cameras, the council passed a resolution to only spend what we generated in the year prior to help protect the city against these changes. In the last year, the council voted to use more of those funds to finance police department operations. Mayor Hart commented that when people complain that their property taxes are too high or fees are too high, the state will take those monies away from citizens to the detriment of the city. It ends up costing taxpayers more to try to make up that shortfall. In addition, taking away ATE funds from cities is the equivalent of defunding the police on the state level because those funds directly fund police depai tments. Mr. Boesen clarified that there is a portion of the local option funds that pay for staffing in the Engineering Department. Michelle Weidner explained that there are seven technician positions that are funded through local option. Mr. Nichols questioned if there are any talks of how the local option funds would be divvied out to the cities if the change goes into effect. Michelle Weidner commented that the current proposal is to leave it that we would be collecting it the same as we are today. The issue is that it is within their purview to change it at any time. Objective: Discussion of a roundabout at the intersection of W. 9th Street and South Street. Justin Campbell and Jacob Lehman, Shive-Hattery Engineering, explained that a mini - roundabout is proposed for the intersection of W. 9th and South Street. The roundabout would have a 90 foot radius. It is slightly raised to allow larger vehicles to drive over the center. The roundabout would limit speeds to 20 mph or less. The traffic count shows 9,010 vehicles went through the intersection in 2021with 65 of the vehicles being trucks, and 12 being trucks making right turns. Construction would occur from May to August 2022, with the roads being closed in June and July of 2022. Mr. Grieder shared a constituent's concerns which are, have there been conversations with businesses in that area, and would this create any issue for ambulances departing Highway 218 heading towards the hospital on w. 9th Street. Justin Campbell commented that conversations with business owners would be part of the next step after the preliminary design and DOT approval. Ambulances can certainly make it through the free flowing intersection. Mr. Boesen commented that he is concerned about the aerial firetruck being able to traverse the intersection as this vehicle is much larger than a city bus. Justin Campbell commented that they have not yet had a conversation with the fire department regarding the turning radius of their trucks, but something they can do. Mr. Boesen questioned how this affects snow removal. Justin Campbell explained how other communities execute snow removal at this kind of roundabout. Page 3 Mayor Hart questioned how this works with autonomous vehicles. Justin Campbell commented that he does not have an answer at this time, but they can look into that. Mr. Chiles questioned if there would be signage in and around the roundabout that would let people know to turn right. Justin Campbell explained that there would not be signage but they would have lane striping. 106908 - Feuss/Grieder that the meeting be adjourned at 5:04 p.m. Voice -vote Ayes: Seven. Motion carried. Kelley Felchle City Clerk CITY OF WATERLOO Council Communication Update from Grout Museum District on the use of cultural and scientific facility levy funds. City Council Meeting: 2/21/2022 Prepared: 2/9/2022 REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 2/9/2022 - 1:43 PM ATTACHMENTS: Description Type ❑ Grout Museum PP T Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement/ Background Information: Neighborhood Impact: Data: Community Engagement Methods: Analysis and Strategies: Implementation, Accountability, and Communication:: Expenditure Required/ Source of Funds: Alternative: Update from Grout Museum District on the use of cultural and scientific facility levy funds. Submitted By: Billie Bailey, Executive Director, Grout Museum %N0 *, &v' GROUT MUSEUM DISTRICT GROUT MUSEUM OF HISTORY & SCIENCE ENTRANCE FLEA!, • OFFICE BUSINESS DELIVERIES ii BUS TOURS * VOLUNTEERS 6. 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OM OM MONMOO MOMS INOMME MEE r� M MEMO ri IMMO MUM MEMNON MINIM 1EMIE=1MIMEM EMMEN EM e k 1011; Henry Grout IMMO •••■INIMI■NIM MIMI 11•11111MINI -- =._MI_I■_.__r=M■M= SULLIVAN BROTHERS IOWA VETERANS MUSEUM RENSSELAER RUSSELL HOUSE MUSEUM 4,3rA, •-.3...„4:t.:-,s;• • . 1 'Sr* >he—. ••• • 4.4121,v .;•atee a BLUEDORN SCIENCE IMAGINARIUM SNOWDEN HOUSE w BARBARA CORSON, LEAD PLANETARIUM DONOR, SPEAKING AT THE OPENING EVENT FOR THE NORRIS CORSON FAMILY PLANETARIUM ■ air 2022 BOARD 0 DIRECTORS Jerome Amos — City of Waterloo Liaison Dave Allbaugh — Trustee Kathy Breckunitch John Burns— Chairman of Trustees Barbara Corson — Trustee Tamara Fleming Edward J. Gallagher III — Trustee Judy Griffith — Past President Tavis Hall — Experience Waterloo Liaison Carl Hartson — Treasurer Morgan Lasley — President Mary Potter Luanne Puhl — VP & FGHH President Steve Schmitt — Trustee Mary Ellen Warren — Trustee Nia Wilder — City of Waterloo Liaison Hours Calendar Rentals Donate Membership Contact Us 7 VISIT SITES&EXHIBITS u .ABOUT GROUT MUSEUM DISTRICT Waterloo, IA About Staff & Board Grout Museum District Blog Testimonials Collections & Archives Newsletters & Annual Reports Rentals Policies Our Members Minutes &Financials GMD COVID-19 Updates Contact Us I-OME / ABOUT , MINUTES&FINANCIALS Minutes & Financials Approved minutes and financial statements of the Grout Museum Board. Board Minutes 2021 January 2021 :J February 2�21 1 March 2021 t All board meeting minutes and financials available to the public on the Museum District's website. Summary of Grout Museum Levy Support 1/14/22 Fiscal Year 2022 Budget Operation Expenses: Wages & Employee Benefits Charge card fees (MCNISA) Publications and Dues Travel Office Supplies Legal and Accounting Fees Grout Insurance Utilities - Gas, Electric, Phone Postage - mailings and meter Building Maintenance Janitorial and Kitchen supplies Grounds Misc. Expenses Equipment repairs & Computer Maintenance Library Service Contracts - Building and Machines Archive Services Preservation Volunteer Costs Total Operating Expense YTD FY 22 7/1 /20-12/31 /21 Levy Budget $ 168,669.79 $328,148.00 $ 2,418.55 $5,560.00 $ 1,177.50 $4,360.00 $ 805.61 $6,000.00 $ 1,454.15 $5,000.00 $ 20,706.55 $23,290.00 $ 34,527.66 $70,052.00 $ 62,404.18 $123,847.00 $ 1,338.00 $4,225.00 $ 11,797.81 $16,800.00 $ 4,123.82 $9,500.00 $ 1,947.39 $9,000.00 $ 207.84 $1,100.00 $ 10,829.37 $10,600.00 $ - $575.00 $ 18,893.60 $34,170.00 $ - $400.00 $ 497.30 $2,173.00 $ - $200.00 $ 341,799.12 $655,000.00 **These documents are unaudited and intended for Board Reporting purposes only. Financials reported on January 14, 2022, available on the website. 1 GROUT MUSEUM DISTRICT YEAR I \ 2020-2021 REVIEW TOTAL SERVED BY THE GROUT MUSEUM DISTRICT: 8,691* 'COVID-19 impacted the 2020-2021 fiscal year. The District had safety protcols in place, reduced hours, 2 facilities closed, Outreach and Museum School held virtually or limited, reduced programming and facility rentals. MEMBERS&VOLUNTEERS VISITORS 269 MEMBERS 36 VOLUNTEERS 79 IOWA COUNTIES allike 41 US STATES EXHIBITS & COLLECTIONS ORAL HISTORY 4 EXHIBITS DESIGNED AND INSTALLED 113 DONATIONS CONSISTING OF 1,041 OBJECTS/ARCHIVES MUSEUM SCHOOL AREA 3RD GRADE STUDENTS Museum School was held virtually due to the COVID-19 pandemic. 41 NEW INTERVIEWS 1 22 18 FARMER VETERANS OTHER' 'LOCAL WATERLOO RISTORYORENHOIT SPECIFIC DONATIONS & GRANTS $248,189 DONATIONS 41N KIND 284 ANNUAL DONORS 17CAPITAVENDOWMENT $291,183 GRANTS 19 GRANTS AWARDED INCOME & EXPENDITURES OUTREACH SERVED 16 I OWA COUNTIES PAID PROGRAMS 28 YOUTH 6 ADULT 503 TOTAL PARTICIPANTS* ONLINE EDUCATIONAL VIDEOS 'ON PERSON AND V/RMAL 104 / 83,451 VIDEOS VIEWS VIDEOS VIEWS MuseumThe educational vleess for the MhIA In engge.II. em. the SC Fndn, 4AAINi SRotlf816 Yoius Mbwo. WnM , Mst1* Tcuix LlVY lbw OWTNSITf1N Is, NAIMCNALlbm, [ertecM1ons5ywTube, e Farebook Inseam aardlwitterarsilspem r,enm FACILITY RENTALS: t% DONATIONS.. 19% — GRANTS 18% STORE SALES:2% ADMISSION: 2% LEVY: 95% MEMBERSHIPS:. - PROGRAMS 196 FEDERAL 11% TOTAL BUDGET: $1,488,429 FUNDRAISING_ 10% MARKETING, 8% EDUCATION. OUTREACH, PROGRAMMING: 25% INCOME & EXPENDITURES DONATIONS: 19% STORE SALES: 2% ADMISSION: 2% LEVY: 45% FACILITY RENTALS: 1% GRANTS: 18% MEMBERSHIPS: 1% - PROGRAMS: 1% FEDERAL: 11% ADMINSTRATIVE: 21% FUNDRAISING: 10% CAPITAL: 1% MARKETING: 8% TOTAL BUDGET: $1,488,429 FIXED OPERATIONAL: 22% EXHIBITS: 8% COLLECTIONS: 5% EDUCATION, OUTREACH, PROGRAMMING: 25% rAr 4a a %N0 GROUT MUSEUM DISTRICT `. a - THANK YOU! VISIT GMDISTRICT.ORG TO STAY UP TO DATE ON CURRENT EXHIBITS, PROGRAMMING AND MORE! CITY OF WATERLOO Council Communication Update from Main Street Waterloo. City Council Meeting: 2/21/2022 Prepared: 2/9/2022 REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 2/9/2022 - 1:44 PM ATTACHMENTS: Description Type ❑ Presentation Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement/ Background Information: Neighborhood Impact: Data: Community Engagement Methods: Analysis and Strategies: Implementation, Accountability, and Communication:: Expenditure Required/ Source of Funds: Alternative: Update from Main Street Waterloo. Submitted By: Jessica Rucker, Executive Director, Main Street Waterloo ..MAIN STREET I OWA I 46- MAIN STREET AMERICA CEDAR VALLEY TOURISM. AWARDS =OM MAIN STREET •000 IW\I4ERL2O MAIN STREET • • • • WAI hFfl2O DeDICaTeD TO enHanClnG THe VITALITY OF DOWnTOWn WaTeRLOO THROUGH • Historic Preservation • Economic Development • Community Engagement PROmOTInG DownTown as a GReaT & saFe PLace TO • Live • Work • Play l 1. MAIN STREET AirMAIN STREET I D WA AMERIG` • 2 FOUR POIflT APPROACH MAIN STREET •••• WATERI2O MAIN STREET AMERICA • Rf71a I • • 2GY � O =MAIN STREET I�WA X-C-6-1-ilifiariN • a czar • 3 DISTRICT BORD2RS ir= �_1�, Alt AMA :4. 9.5 SQUaRe MILeS LaRGeST DOWnTOWn DISTRICT In THe STaTe TOP 5 LaRGeST DOWnTOWn DISTRICT In THe naTIOn STAFF: 1 FULL Time 1 PaRT Time MORe THAT 100 VOLUnTeeRs NOT InCLUDInG evenTs 4 MAIN STREET • • • • WAi hReo 16 ;i a, IADAINwETRAEET AMERIC/i MAINSTREET NeT New Businesses Since 1996: 239 2020 & 2021: 17 NeT NeW EmPLOYees 7117() & 2021: 350 PRivaTe invesTmenT $103 Million VOLUnTeeR HOURS Since 1996: 90,633 2020 & 2021: 2,984 • 5 J J ►`�& ♦` IN DOWNTOWN WATERL*O k ITS TO 00000 20 000�o 00000 EvenTs 25 a,TrrzacTions MAIN STREET MAIN STREET AMERICA L • EAReTaiLeRs 25 �j saLo15nsisPasi aaaBeas MAIN STREET 75- OWA Y rp_, 39 seavices 1 25 aesTauaanTs 23 BBRS & NIGHTLIF@ 6 MAIN STREET • • • • WAI hFfl2O 2022 ORGa11IZaTIOfl L PRIORITIeS 1. Petition and submit paperwork to implement SSMID 2. Implementation of new community management system 3. Grow our 4 councils and ensure they work collaboratively through the Transformation Strategy on the enhancement of Downtown Waterloo 4. Develop a 2 year strategic planning to continue our progress and ensure a unified focus 5. Market Downtown Waterloo and the organization to showcase all we have to offer and -Fly the W" �T,�1. MAIN STREET MAIN STREET AMERICA rIDWA 7 MAIN STREET • • • • WAi hReo Support a vibrant and growing 4 downtown that is attractive to residents and visitors by engaging artists in improving and lightin9' downtown to increase safety and A make it more colorful at night. ,41, MAIN II D WEET A AME CA EET rk AMFRIC/i Waterloo2030 COMMUNITY VISION • 8 MAIN STREET •••• ERO Main Street Waterloo 212 E 4th St, Waterloo 319-291-0238 Jessica Rucker, Executive Director director@mainstreetwaterloo.org MAIN STREET AMERIG` i2rM f IOAIN WA STREE'1 1‘111 7P1T 11111111TAI 7117- 1-1 t j J.L:11D O W N T O W N WATERt2O. 11 • 9 CITY OF WATERLOO Council Communication Discussion of the FYE 2023 budget. City Council Meeting: 2/21/2022 Prepared: 2/9/2022 REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 2/9/2022 - 1:45 PM ATTACHMENTS: Description Type FYE2023 Budget Presentation Debt Service Feb 21 Backup Material 22.pdf SUBJECT: Submitted by: Recommended Action: Summary Statement/ Background Information: Neighborhood Impact: Data: Community Engagement Methods: Analysis and Strategies: Implementation, Accountability, and Communication:: Expenditure Required/ Source of Funds: Alternative: Discussion of the FYE 2023 budget. Submitted By: Michelle Weidner, Chief Financial Officer SAMPLE DEBT SERVICE PROJECTION OPTIONS Fiscal Year FYE2023 FYE2024 FYE2025 FYE2026 FYE2027 Bond Issue Amount $ 10,000,000.00 $ 6,000,000.00 $ 6,000,000.00 $ 6,000,000.00 $ 6,000,000.00 Debt Service Levy Rate $ 2.9036 $ 2.9036 $ 2.9036 $ 2.9036 $ 2.9036 Bond Issue Amount $ 10,000,000.00 $ 10,000,000.00 $ 10,000,000.00 $ 10,000,000.00 $ 10,000,000.00 Debt Service Levy Rate $ Increase 2.9036 $ 2.9036 $ 3.285 $ 0.3814 3.7398 $ 0.8362 4.2398 1.3362 Bond Issue Amount $ 9,000,000.00 $ 9,000,000.00 $ 9,000,000.00 $ 9,000,000.00 $ 9,000,000.00 Debt Service Levy Rate $ Increase 2.9036 $ 2.9036 $ 3.285 $ 0.3814 3.71 $ 0.8064 4.10 1.1964 CITY OF WATERLOO Council Communication Discussion of redevelopment on Ricker Street. City Council Meeting: 2/21/2022 Prepared: 2/9/2022 REVIEWERS: Department Reviewer Action Date Clerk Office Felchle, Kelley Approved 2/9/2022 - 1:47 PM ATTACHMENTS: Description Type ❑ Presentation Backup Material SUBJECT: Submitted by: Recommended Action: Summary Statement/ Background Information: Neighborhood Impact: Data: Community Engagement Methods: Analysis and Strategies: Implementation, Accountability, and Communication:: Expenditure Required/ Source of Funds: Alternative: Discussion of redevelopment on Ricker Street. Submitted By: Rudy Jones, Community Development Director Ricker Street Redevelopment Before (Newell): After (Newell): Aerial Map: 1 Newell Street': i . . Development 232 Ricker Street: (Front View) 232 Ricker Street: (Side View) 228 Ricker Street: 228 Ricker Street Garage: 226 Ricker Street: 224 Ricker Street: , .74! ‘:4'tt• • . „‘," • : ‘"? .2,„ • Alf AN • \ *. • • .! "'‘ . - 511. •JVN 227 Ricker Street: 1804 E 4th Street: 1712 E 4th Street: a Zillow d Save ig' Share 000 More $29, 999 2 bd 1 ba 1,300 sgft Price increase: $99 (1/22) 640 W 11 th St, Waterloo, IA 50702 • For sale Zestimate®: $29,600 Est. payment: $165/mo 0 Get pre -qualified Contact Agent Overview Facts and features Home value Price and tax his > Get pre -qualified for a loan Talking to a lender early to get pre -qualified for a mortgage can give you an advantage in a competitive market. Find a lender Zillow Group Marketplace, Inc. NMLS #1303160 Newell Street Garage: 437 Newell Street: 437 Newell Street Garage: Proposed Actions We Are Asking for the Council's Support On 1. Make an offer to acquire 232 Ricker Street and perform substantial rehabilitation. a. We also request Black Hawk County deed us the adjoining vacant lot behind the existing house to serve as a backyard. 2. Make an offer to acquire 228 Ricker Street and perform substantial rehabilitation if feasible. a. Owner has refused to allow staff to enter. 3. Monitor the condition of 226 Ricker in case the owners are at any point interested in selling it. 4. Owner of 226 Ricker mentioned he would be interested in selling his property. If feasible, we would like to make an offer to purchase, rehab it, and sell it. 5. We request the city take action to demolish 227 Ricker Street. 6. Regarding 1804 E 4th, we are in communication with the Planning Department to determine if it is a rehabilitation project or a demolition project. a. If a demolition project, we will discuss building a new unit. 7. Regarding 1712 E. 4th, we are in the process of reaching out to the owners to determine their intentions with the property. We would come back and make the individual necessary requests where and when appropriate.