HomeMy WebLinkAbout01.19.1999COUNCIL WORK SESSION
January 19, 1999
4:15 p.m.
Council Chambers
Members present: Getty, Jordan, Krizek, Anders, Murphy.
Members absent: Gronen, Collier.
Moved by Jordan, seconded by Anders that the Agenda, as proposed, be approved. Ayes: Four.
Absent: Murphy, Gronen, Collier. Motion carried.
The departmental equipment/vehicle inspections that were held in September/October 1998 were
reviewed by Larry Cunningham, Superintendent of Central Garage. Mr. Cunningham reviewed
the vehicle./equipment inspection of the Street Department, Sanitation Department, Water
Pollution/Flood Control Department, Parks Department, Police Department, Traffic Operations,
Engineering and Building Inspection Departments. Mr. Cunningham gave a general overview of
the inspections and proposed capital equipment list. The inspections provided a detailed overview
not only of equipment but of personnel and departmental functions. The inspections show that
although the city has made progress in the last four to five years, there are still improvements that
need to be made. The inspections show that the average city employee is a conscientious worker
who does take pride in his/her work and equipment and makes an effort to maintain their
equipment. During the 1980s the city did minimal replacement on the equipment. Consequently,
the condition of the fleet deteriorated and aged rapidly. Oftentimes the city was in the position of
having to replace equipment by crisis rather than by schedule. The last five years have seen an
improvement as this administration has worked diligently to provide outstanding service to the
public and to equip city crews with newer equipment. The John Deere lease program is going to
fully equip the operational departments. The five year cycle will provide excellent equipment at
all times and will eliminate major repair bills due to failure of the old, obsolete equipment. The
inspections showed that the yard waste/leaf collection operation needs to be analyzed for future
equipment needs. If the city continues to provide the yard waste/leaf program, it will be necessary
to look at purchasing new equipment. The city is on its way of achieving the schedule goals and
maintenance of the schedule will achieve a replacement cycle that provides the proper equipment
at the proper time. Mr. Cunningham would like to establish cycles of seven years for cars and
pick ups, except marked police cars which are ideally on an 18 month turn around. Dump trucks,
garbage trucks, street sweepers and like equipment would generally be on a seven to nine year
cycle. Heavy equipment on the lease program will cycle in five years.
Murphy now present at 4:55 p.m.
Bruce Meisinger, Finance Manager, reviewed an agreement with McGladrey & Pullen to provide
consulting services for the Year 2000 readiness process. The MIS staff has made significant
progress in the necessary steps to review, correct and test the city's MIS systems for Y2K
compliance, but more remains to be accomplished in the remaining months prior to January 1,
2000. Work is required in the city's other technology dependent functions that are similarly
affected by the Y2K problem. These functions include possible or potential Y2K failures in
various operating equipment, elevators in various city facilities, traffic signal controllers, water
and sewage systems and heating and cooling systems in city facilities. The consultant will review
and validate the work city staff has already accomplished and assist in the review, remediation and
testing remaining on all of the other technology functions of the city. The city's financial and
credit ratings, liability and legal protection have come to expect that a third party consulting
contract is necessary to validate the readiness of our systems and equipment in the event of Y2K
failures. The proposed contract with McGladrey & Pullen will provide the services needed to
assist the city in completing the readiness plans for Y2K. The proposed fee is $125 per hour for
consulting and $63 per hour for travel time. Mr. Meisinger estimates the approximate cost to be
$15,000.00 over the next year. The Computer Technical Review Committee has recommended
approval of the contract. A Y2K Committee has been established with the first meeting to be held
on Wednesday, January 20, 1999. It is estimated that the city has spent $537,900.00 to become
Y2K compliance.
With no further business before the council, it was moved by Getty, seconded by Jordan that the
meeting be adjourned at 5:09 p.m. Ayes: Five. Absent: Gronen, Collier. Motion carried.
Nancy Eckert
City Clerk