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HomeMy WebLinkAbout01/19/1999January 19, 1999 The Council of the City of Waterloo, Iowa, met in Regular Session at City Hall Council Chambers, Waterloo, Iowa, at 7:00 p.m., on Tuesday, January 19, 1999. Mayor John R. Rooff in the Chair. Roll Call: Getty, Murphy, Jordan, Krizek, Gronen, Collier, Anders. ORAL PRESENTATIONS 111451 - Councilperson Collier apologized for his appearance at tonight's meeting. Collier stated that had been on the road for his job and was unable to get back in time to change his clothes. Jordan/Gronen that the above oral comments be received and placed on file. Ayes: Seven. Motion carried. Invocation by: Chuck Orr Pledge of Allegiance: Councilperson Bill Gronen 111452 - Anders/Collier 111453 that the Agenda, as amended, for the Regular Session on Tuesday, January 19, 1999, at 7:00 p.m., be accepted and approved. Ayes: Seven. Motion carried. - Jordan/Murphy that the Minutes, as proposed, for the Regular Session on Monday, January 11, 1999 at 7:00 p.m., be accepted and approved. Ayes: Seven. Motion carried. HEARINGS AND BIDS 111454 - Collier/Anders that proof of publication of notice of public hearing on the proposed bid document, form of contract, etc. and the taking of bids for the Byrnes Park Office Renovation, as published in the Waterloo Courier on January 12, 1999, be received and placed on file. Ayes: Seven. Motion carried. 111455 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Jordan/Murphy that the hearing be closed and oral and written comments be received and placed on 'file. Ayes: Seven. Motion carried. 111456 - Jordan/Krizek that "Resolution confirming approval of bid document, form of contract, etc. for Byrnes Park Office Renovation", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-16. 111457 - Collier/Murphy that "Resolution authorizing to proceed in conjunction with above said project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-17. 111458 - Murphy/Jordan to receive, file and instruct City Clerk to read the following opened bids: Item CONCRETE BLOCK WORK TWENTY (20) DOORS HARDWARE FOR DOORS Bidder Bowers Dolan Grosse Steel Payless Cashways Grosse Steel Doors, Inc. Iowa Door Closer Bid Amount $12,285.00 $14,950.00 $ 6,372.00 $10,000.00 $ 1,989.00 $ 2,715.00 $ 3,000.00 January 19, 1999 Page 2 HEARINGS AND BIDS CONTINUED WINDOWS COMMUNICATIONS Menards $ 2,156.56 Payless Cashways $ 2,224.00 Pella Store $ 2,282.19 Home Depot $ 2,361.62 Digital Communications $16,825.00 Paul Huting, Leisure Services Director, recommended that the bids from Bowers in the amount of $12,285.00 for Concrete Block Work, Grosse Steel in the amount of $6,372.00 for 20 doors, Grosse Steel in the amount of $1,989.00 for Hardware for Doors, Menards in the amount of $2,156.56 for Windows, and Digital Communicationsin the amount of $16,825.00 for a telephone system be approved. Mr. Huting reported that the City is acting as the General Contractor on the project. Mr. Huting stated that the estimated cost for the project was $48,593.00, which includes the above bids and other materials. Mr. Huting stated that the bid from Digital Communications in the amount of $16,825.00 is for a new phone system with voice mail, 22 telephones, 2-way radio connections, computer system wiring, with server installation and Internet connections. Mr. Huting reported that the electrical work will be done in-house at an estimated cost of $10,000.00, and bids will be let on the heating portion with an estimated cost of $12,000.00. The estimated total cost for the project is $87,418.00. 111459 - Getty/Anders that Resolution approving bids from Bowers in the amount of $12,285.00 for Concrete Block Work, Grosse Steel in the amount of $6,372.00 for 20 doors, Grosse Steel in the amount of $1,989.00 for hardware for doors, Menards in the amount of $2,156.56 for windows, and Digital Communications in the amount of $16,825.00 for a telephone system in conjunction with Byrnes Park Office Renovation", be adopted and estimated costs of $10,000.00 for electrical and $12,000.00 for heating for a total estimated project cost of $87,418.00 be received, placed on file and approved. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-18. 111460 - Anders/Collier that proof of publication of notice of public hearing on the proposed plans, specifications, form of contract, estimate of cost, etc. and the taking of bids for the F.Y. 1999 N. Hackett Road Force Main Reconstruction, Contract No. 595,. as published in the Waterloo Courier on January 11, 1999, be received and placed on file. Ayes: Seven. Motion carried. 111461 - This being the time and place of public hearing, the Mayor called for written and oral objections and there were none. Collier/Jordan that the 'hearing be closed and oral and written comments be received and placed on file. Ayes: Seven. Motion carried. 111462 - Jordan/Murphy that "Resolution confirming approval of plans, specifications, form of contract, estimate of cost, etc. in conjunction with the F.Y. 1999 N. Hackett Road Force Main Reconstruction, Contract No. 595", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-19. 111463 - Getty/Gronen that "Resolution ordering construction in conjunction with above said project", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-20. 111464 - Collier/Krizek to receive, file and instruct City Clerk to open and read bids and refer to City Engineer for review. January 19, 1999 Page 3 HEARINGS AND BIDS CONTINUED Bidder Bid Bond Bid Amount Denver Construction, Inc.,Denver, Iowa 5% $ 23,204.00 Peterson Contractors, Inc., Reinbeck, Iowa 5% $ 36,704.00 Rampart Corporation, Waterloo, Iowa 5% $ 25,197.35 Ayes: Seven. Motion carried. HEARINGS 111465 - Krizek/Jordan that proof of publication of notice of public hearing on the reestablishment of the Self Supported Municipal Improvement District (SSMID), as published in the Waterloo Courier on January 8, 1999, be received and placed on file. Ayes: Seven. Motion carried. 111466 - Jordan/Murphy that "Resolution setting new date of hearing as February 8, 1999 at 7:00 p.m. in the City Hall Council Chambers on reestablishment of the Self Supported Municipal Improvement District (SSMID)", be adopted and City Clerk authorized to publish notice of same. Ayes: Seven. Resolutionadopted and upon approval by Mayor assigned No. 1999-21. UNFINISHED BUSINESS 111467 - Krizek/Murphy that "Resolution approving abandonment schedule in conjunction with the F.Y. 1998 Sidewalk Repair Assessment Program - Zone 9, Contract No. 541", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-22. 111468 - Murphy/Jordan that "Resolution adopting and levying final schedule of assessments and providing for payment thereof in conjunction with the F.Y. 1998 Sidewalk Repair Assessment Program - Zone 9, Contract No. 541", be adopted. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-23. REPORTS 111469 - 3ordan/Krizek that communication from City Clerk transmitting December 1998 Financial Report, with total revenues in the amount of $5,802,283.17 and total expenses in the amount of $6,086,049.16, be received and placed on file. Ayes: Seven. Motion carried. DOCUMENTS 111470 - Anders/Jordan that communication from Administrative Director transmitting Lease Agreement with Black Hawk County Emergency Management Agency to relocate from the basement of City Hall to the Fire Rescue Hazardous Management Training Center 1925 Newell Street, be received, placed on file and "Resolution approving said Lease Agreement", be adapted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-24. 111471 - Anders/Jordan that communication from Finance Manager transmitting an agreement with McGladrey & Pullen for consulting services in conjunction with the City's Year 2000 Readiness Process, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-25. January 19, 1999 Page 4 DOCUMENTS CONTINUED 111472 -Anders/Jordan that communication from Associate Engineer transmitting three separate Railroad Agreements with Chicago Central and Pacific Railroad in conjunction with the reconstruction of grade crossings on Osage Road, East 11th Street and Vaughn Street be received, placed on file and "Resolution approving said agreements" be adopted and Mayor authorized to execute same. Prior to a vote on the above motion, the following comments were heard. Councilperson Collier questioned when the crossing on Franklin Street will be repaired. Eric Thorson, City Engineer, stated that the railroad crossing is with United Pacific Railroad, and the city is waiting for United Pacific to send the agreement to us. Mr. Thorson reported that the city has had conversations with the railroad regarding the Evans Road crossing. Following comments a vote was taken on the above motion with the following result. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-26. 111473 - Anders/Jordan that communication from Associate Engineer transmitting an Agreement with Chicago Central and Pacific Railroad in conjunction with the Broadway and Donald Traffic Safety Improvements Project No. STP-U-8155(11)-70-07, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-27. 111474 - Anders/Jordan that communication from Fire Chief transmitting agreement with Lennox Industries for Hazardous Materials Training in the amount of $21,000.00, be received, placed on file and "Resolution approving said agreement", be adopted and Mayor and City Clerk authorized to execute same. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-28. BILLS PAYMENT 111475 - Jordan that "Resolution approving Schedule AP640, pp. 1 - 98 dated January 19, 1999 in the amount of $1,420,961.84, a copy of which is on file in the City Clerk's Office", be adopted, with recommendation of approval. of the Finance Committee. Ayes: Seven. Resolution adopted and upon approval by Mayor assigned No. 1999-29. TRAVEL REQUESTS 111476 - Krizek/Gronen that the following travel requests, with expenses not to exceed amount shown, be received, placed on file and approved: 1. Darwin Cunningham and Jeff Duggan, Police Investigators, to attend Annual Sex Crimes Investigators Conference in Des Moines, Iowa on February 22 - 24, 1999, with costs not to exceed $595.00, including use of city vehicle. 2. Mark Langenwalter, Larry Coffin and Brent Cirksena, Police Sergeants, to attend Introduction to Problem Solving Seminar in Council Bluffs, Iowa on February 15 - 16, 1999, with costs not to exceed $445.00, including use of city vehicle. 3. Bernal F. Koehrsen, Chief of Police, to attend International Association of Chiefs of Police Community Policing Committee in St. Louis, Missouri on January 29 - 30, 1999, with costs not to exceed $383.00, including use of city vehicle. 4. Robert Ball, Chief Building Inspector, and Brian Baker, Chief Mechanical Inspector, to take exam for the Uniform Fire Code Inspectors (LTFCI) in Des.Moines, Iowa on May 8, 1999, with costs not to exceed $201.04 per person, including use of city vehicle. January 19, 1999 Page 5 TRAVEL REQUESTS CONTINUED 5. Thomas Jennings, Police Lieutenant, to attend Internal Affairs Personnel Training Seminar in Orlando, Florida on March 15 - 17, 1999, with costs not to exceed $1,305.00. 6. Doug Eldridge, Maintenance Electrician, to attend NEMA "TS2" Seminar in Spencer, Iowa on March 2 - 3, 1999, with costs not to exceed $170.00, including use of city vehicle. 7. Randy Heiberger, Signal Technician II, to attend Technical Training on Peek Products and Systems in Tampa, Florida on March 16 - 17, 1999, with costs not to exceed $1,250.00. 8. Dennis J. Gentz, Assistant City Engineer, to attend and speak at Iowa's 35th Annual Concrete Paving Workshop "A Century of Concrete Paving Ideas" in Des Moines, Iowa on February 3 - 5, 1999, with costs not to exceed $173.10. 9. Various Instructors to teach two forty hour Tech Courses to Lennox Industries in Marshalltown, Iowa on January 18 - 22, 1999 and January 25 - 29, 1999, with costs not to exceed $2,200.00, including use of city vehicle. 10. John R. Rooff, Mayor, Bruce Meisinger, Finance Manger, and Tunis Den Hartog to attend Moody's Investor Services and Insurance Companies meeting to have upcoming G. 0. Bond Refunding Rated in New York, New York on January 25 - 27, 1999, with costs not to exceed $1,958.00. Ayes: Seven. Motion Carried. MISCELLANEOUS 111477 - Gronen/Murphy that the following beer and liquor license applications be received, placed on file and approved and endorsed applications forwarded to the Iowa Beer and Liquor Control Department: 1. Beer/Liquor License Permit Application Class C Hy-Vee, 1422 Flammang Drive (Renewal) (Expires 2/8/00) (Includes Sunday Sales.) 2. Wine License Permit Application Class B Hy-Vee, 1422 Flammang Drive (Renewal) (Expires 2/8/00) (Includes Sunday Sales) Ayes: Seven. Motion carried. ADJOURNMENT 111478 - Gronen/Jordan that the Council adjourn at 7:30 p.m. Ayes: Seven. Motion carried. Nancy Eckert City Clerk COUNCIL EXECUTIVE SESSION January 19, 1999 5:00 p.m. Police Library Members present: Mayor Rooff, Getty, Murphy, Jordan, Krizek, Anders. Members absent: Gronen, Collier. Moved by Jordan, seconded by Murphy that the Agenda, as proposed, be approved. Ayes: Five. Absent: Gronen, Collier. Motion carried. Assistant City Attorney Sang-Ki Han stated that labor negotiation strategy is an approved topic of Executive Session pursuant to Iowa Code Section 20.17(3)(1997)_ Moved by Getty, seconded by Jordan that the Council adjourn to Executive Session at 5:15 p.m. Ayes: Five. Absent: Gronen, Collier. Motion carried. EXECUTIVE SESSION Moved by Getty, seconded by Jordan that the Executive Session adjourn at 5:33 p.m. Ayes: Five. Absent: Gronen, Collier. Motion carried. With no further business before the council, it was moved by Anders, seconded by Jordan that the meeting be adjourned at 5:33 p.m. Ayes: Five. Absent: Gronen, Collier. Motion carried. Nancy Eckert City Clerk