HomeMy WebLinkAbout12.December Council Work Session
December 31, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 22, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services`and resources with other government
entities. I' • .r,
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for-t'he citizens of our community.
General Rules for Public Participation
1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department. n .
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Doug Carter, Fire Chief
Agenda, as proposed or amended.
December 22, 2008 Page 2
Minutes of December 15, 2008, Regular Session,`as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion to approve the following:
1. Rudy Jones, Community Development Director, to travel with the Cedar Valley
Coalition Group to meet with Congressional Delegation in Washington, DC on
February 27-March 3, 2009, with costs not to exceed $1,540.00.
2. Mark Boesen, Manager of Rehabilitation,'$ervices, to attend recertification for
Lead Abatement Contractor and Lead,Inspector/Risk Assessor Class in Omaha,
Nebraska, on January 5-8, 2009, with costs not to exceed $830.00, including use
of city vehicle.
3. Mark Boesen, Manager of Rehabilitation Services, to attend Lead Contractor
Refresher Course in Dubuque, Iowa on February 20, 2009, with costs not to
exceed $200.00, including use of city vehicle.
4. Nancy Eckert, City Clerk, to attend 63rd International Institute of Municipal Clerks
Conference in Chicago, Illinois on May 19-23, 2009, with costs not to exceed
$1,530.00.
5. Tim Hurley, Mayor; and Noel Anderson, Community Planning & Development
Director; to travel with the Cedar Valley Coalition Group to meet with
Congressional Delegation in Washington, DC on March 1-3, 2009, with costs not
to exceed $1,450.00 each.
6. Bob Stringer, Human Resources Diret#Or,: o attend NPELRA 2009 Annual
Training Conference in San Antonio, Texas on April 4-8, 2009, with costs not to
exceed $2,389.93.
c. Liquor License Permit Application
Class E
New Star Liquor, 1625 West 4th Street (Renewal) (Expires 12/10/09) (Includes
Sunday Sales)
Hy-Vee Food & Drugstore, 1422 Flammang Drive (Renewal) (2/08/10) (Includes
Sunday Sales)
• December 22, 2008 Page 3
Kwik Stop, 1761 Independence Avenue (New) (Expires 1/1/10) (Includes Sunday
Sales)
d. Beer License Permit Application
Class B
New Star Liquor, 1625 West 4th Street (Renewal) (Expires 12/10/09) (Includes
Sunday Sales)
e. Wine License Permit Application
Class B
New Star Liquor, 1625 West 4th Street (Renewal) (Expires 12/10/09) (Includes
Sunday Sales)
Hy-Vee Food & Drugstore, 1422 Flammang Drive (Renewal) (Expires 2/08/10)
(Includes Sunday Sales)
Kwik Stop, 1761 Independence Avenue (New) (Expires 1/1/10) (Includes Sunday
Sales)
f Beer License Permit Application
Class C
Hy-Vee Food & Drugstore, 1422 Flammang Drive (Renewal) (Expires 2/08/10)
(Includes Sunday Sales)
The Pit Stop, 1459 Ansborough Avenue (Renewal) (Expires 2/03/10) (Includes
Sunday Sales)
Kwik Stop, 1761 Independence Avenue (New) (Expires 1/1/10) (Includes Sunday
Sales)
g. Liquor License Permit Application •
Class A
Veterans of Foreign Wars, 1408 Commercial.Street (Renewal) (Expires 1/14/10)
(Includes Sunday Sales)
h. Beer/Wine License Permit Application
Special Class C
Grout Museum, 503 South Street (New) (Expires 12/15/09) (Includes Sunday Sales)
i. Outdoor Service Area Application
Grout Museum, 503 South Street
j. Cigarette/Tobacco Permit Application
Kwik Stop, 1761 Independence Avenue
Ali West Side Liquor, 919 West 5th Street
Save More Food, 1975 Franklin Street
Infinite Liquor, 1309 Lafayette Street
December 22, 2008 .. Page 4
HEARINGS AND BIDS
2. Purchase of Three John Deere 4-Wheel Drive Utility Tractors With Attachments.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
3. Purchase of Tennant S30 Sweeper.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file ordl and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
4. Purchase of One Current Year Single Axle Dump Truck with 12-Foot Box.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
DOCUMENTS
5. Rehabilitation of GA Apron, Phase 1, at Waterloo Regional Airport.
Motion-to approve communication from AiortDirector transmitting Change Order
No. 1 for a net increase in the amount of$13,126.70 for work performed by Allied
Construction Company of Charles City, Iowa.
6. F.Y. 2007 Midport Boulevard Extension, Contract No. 717.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 2 for a net decrease in the amount of$4,991.30 for work performed by
Peterson Contractors, Inc. of Reinbeck, Iowa.
7. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Peterson
Contractors, Inc. of Reinbeck, Iowa at a total cost of$322,872.90 in conjunction
with F.Y. 2007 Midport Boulevard Extension, Contract No. 717, and receive and
file two-year Maintenance Bond.
•
• December 22, 2008 Page 5
8. Resolution-to approve communication from Community Development Director
transmitting application with Black Hawk County Gaming Association for grant in
the amount of$100,000.00, with no required local match, to be used to supplement
the Emergency Home Repair Program.
9. Resolution-to approve communication from'Community Planning & Development
Director transmitting lease agreement with Lee Rottinghaus at a cost of$145.00
per acre to farm approximately 67 acres of land generally located along the east
side of Northeast Drive between Martin Luther King Jr. Drive and Independence
Avenue.
10. Resolution-to approve communication from Community Planning & Development
Director transmitting lease agreement with Michael Cook at a cost of$90.00 per
acre to farm approximately 9 acres of land generally located on both the north and
south sides of Martin Luther King Jr. Drive,between Idaho Street and Northeast
Drive.
11. Resolution-to approve communication from Community Planning & Development
Director transmitting lease agreement.with Lee Rottinghaus at a cost of$90.00 per
acre to farm approximately 11 acres of land generally located along the east side
of Northeast Drive between Martin Luther King Jr. Drive and Independence
Avenue.
12. Resolution-to approve communication from Planner II transmitting request of
Howard Allen for tax exemptions on improvements totaling $190,000.00 for
property located at 1329 LaPorte Road located in the Consolidated Urban
Revitalization Area.
)ELETE 13. Resolution-to approve communication from Community Planning & Development
Director transmitting request of Walgreen's Company for tax exemptions on
improvements totaling $1.7 million for property located at 1850 Logan Avenue
located in the Consolidated Urban Revitalization Area.
14. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Mutual Assignment of FCC Licenses and
Reconfiguration Certifications with Nextel West Corp. in conjunction with
Sprint/Nextel 800 MHz Switchover project..
15. Resolution-to approve communication from Community Planning & Development
Director transmitting request to accept and approve acquisition of property
generally located at 125 Conger Street.
16. Resolution-to approve communication from Director of Cultural & Arts Commission
transmitting application with Black Hawk County Gaming Association for a grant
in the amount of$109,100.00 for support of a new satellite Phelps Youth Pavilion
and Waterloo Center For The Arts' mission and collections.
December 22, 2008 Page 6
17. Resolution-to approve communication from Executive Director of Human Rights
Commission transmitting Memorandum of Understanding with Iowa Civil Rights
Commission for case closure reimbursements for the period of July 1, 2008 to June
30, 2009. 07: t.
RESOLUTIONS TO BE ADOPTED
18. Resolution-to approve communication froin Building Official/Maintenance
Administrator transmitting request to extend existing plumbing and HVAC licenses
to June 30, 2009 to cover the period between January 1-June 30, 2009.
NEW BUSINESS
19. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request to install street light at the intersection of West San Marnan
Drive and Bankers Boulevard.
20. General Obligation Bond Demolition Project, Contract No. 162-D-GO-01-20-09.
Motion-to instruct Contracts and Grants Coordinator to prepare plans,
specifications,form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set.dale of hearing as January 20, 2009.
21. HVAC Upgrade for Center For The Arts.
Motion-to instruct Building Official/Maintenance Administrator to prepare plans,
specifications,form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as January 26, 2009.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Cli '. 1:
December 22, 2008 Page 7
MEETINGS
Monday, December 22, 2008
4:45 p.m. -Building & Grounds Committee, Council Chambers
4:50 p.m. -Public Safety Committee, Council Chambers
4:55 p.m. -Human Resources Committee, Council Chambers
5:00 p.m. -Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Waterloo Convention & Visitors Bureau minutes of November 18, 2008 on file in
the City Clerk's office.
2. Waterloo Leisure Services Commission minutes of November 18, 2008 on file in the
City Clerk's office.
3. Communication from Superintendent of Streets transmitting termination of Larry
McNamara, Equipment Operator I, effective December 3, 2008, together with
recommendation of payment of$4,567.19 for unused sick time and vacation pay.
4. Waterloo Commission on Human Rights minutes of August 14, September 11,
October 9, and November 13, 2008 on file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2008 Street Reconstruction, Contract No. 736.
Pay estimate No. 16 to Aspro in the totals gnount due of$7,562.00.
2. F.Y. 2009 Sidewalk Assessment Repair:Program-Zone 8, Contract No. 746.
Pay estimate No. 3 to Bentley Construction Inc. in the total amount due of
$1,362.18.
3. Commercial Street Extension & River Road Relocation & Storm Water Pump Station,
Contract No. 720.
Pay estimate No. 6 to Cedar Valley Corp. in the total amount due of$381,955.10.
4. U.S. Highway 63 Initial Design, NHSX-63-6(69) 3H-07.
Pay estimate No. 31 to Earth Tech in the total amount due of$47,611.96.
5. 2007 Traffic Control for Railroad Crossing Repairs.
Pay Service Signing in the total amount due of$495.00.
6. 07 Riverwalk Loop Trail, East 6th to 18th Streets.
Pay Union Pacific Railroad Company in the total amount due of$5,647.54.
7. 09 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract
No. 747.
Pay estimate No. 11 to VJ Engineering in the total amount due of$7,792.25.
Council Work Session
December 18, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 15, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a ma (liium b''three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: David Meeks, Executive Director of Human Rights Commission.
Agenda, as proposed or amended.
December 15, 2008 \am/ Page 2
Minutes of December 8, 2008, Regular Session, as proposed.
Recognition of Sergeant Brooke Carter, Officer Cory Allspach, Officer Augustin (Gus)
Farmer, Officer Dustin Lindaman, Officer Joseph Saunders and Officer Thomas Shuster
for receiving the Sullivan Brother's Award of Valor.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion to approve the following:
1. Nancy Gulick, Community Development Coordinator, to attend National
Community Development Association Winter Legislative and Policy meeting and
Iowa Entitlement Representatives meeting in Washington, DC on January 27-30,
2009, with costs not to exceed $2,170.00.
c. Beer/Liquor License Permit Application
Class C
Diamond Bar, 313 West 5th Street (Renewal) (Expires 12/30/09) (Includes Sunday
Sales)
The Locker Room, 1918 Hawthorne (Renewal) (Expires 12/31/09) (Includes Sunday
Sales)
Karma Bar, 309 West 4th Street (Renewal) (Expires 1/8/10) (Includes Sunday Sales)
Fernando's, 728 Commercial Street (Premise Update) (Expires 1/28/09)
d. Outdoor Service Area Application
The Locker Room, 1918 Hawthorne
Chaser's Pub, 3005 University Avenue
e. Dance License Permit Application
Fernando's, 728 Commercial
December 15, 2008 Page 3
HEARINGS AND BIDS
2. Purchase of Ambulance Module.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Fire Chief for review.
UNFINISHED BUSINESS
3. 2008 Dog Park Fencing Project, Portion A.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$30,000.00 to Iowa Fence
Masters, Inc. of Waterloo, Iowa.
4. Purchase of Seven Ford Crown Victoria Patrol Cars.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$157,717.00 to
Stivers Ford of Waukee, Iowa.
PETITIONS FROM PUBLIC
5. Resolution-to approve communication from City Planner transmitting request of
Robert Fischels to rezone from "C-1,C-Z" Conditional Zoning Commercial District to
"R-4"Multiple Family Residence District property generally located at 209
Brookeridge Drive for the purpose of establishing a child care facility, together with
recommendation of approval of Planning, Programming & Zoning Commission. Set
date of hearing as January 5, 2009.
DOCUMENTS
6. Park Avenue Parking Ramp Renovation.
Motion-to approve communication from Building Official/Maintenance Administrator
transmitting Change Order No. 1 for a net increase of$12,554.29 for work
performed by Aduddell Restoration & Waterproofing, Inc. of St. Paul, Minnesota.
7. Motion-to approve communication from Building Official/Maintenance Administrator
transmitting request of Aduddell Restoration & Waterproofing to extend completion
date to May 30, 2009 in conjunction with Park Avenue Ramp Renovation Project.
8. Resolution-to approve communication from Superintendent of Waste Management
Services transmitting Professional Services agreement with AECOM Inc. at a cost
not to exceed $12,000.00 to study the feasibility of creating a Transfer
Station/Convenience Center.
December 15, 2008 Page 4
9. Resolution-to approve communication form Leisure Services Director transmitting
agreement with Struxture Architects at a cost not to exceed $12,200.00 for
structural analysis and design services at Riverside Stadium.
10. Resolution-to approve communication from Leisure Services Director transmitting
five-year Golf Course Pro Shop Agreement with Andy Devine Golf, Inc. for Iry
Warren Memorial Golf Course.
11. Resolution-to approve communication from;Leisure Services Director transmitting
five-year Golf Course Pro Shop Agreemen:t'vith`Monte Meyer Pro Shop, Inc.for
South Hills Golf Course.
12. Resolution-to approve communication from Leisure Services Director transmitting
one-year Golf Course Pro Shop Agreement with Skip Holton d/b/a Skip's Pro Shop
for Gates Park Golf Course, with four annual renewals.
13. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Karlson's Auto Sales, 2014
Black Hawk Street,for$3,349.01.
14. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Waterloo Tent & Tarp
Company, Inc., 3105 Airport Boulevard,for$28,250.00.
15. Resolution-to approve communication from City Planner transmitting amendment
No. 1 to contract for Jumpstart Small Business Assistance Program with JSA
Development LLC, 604 Lafayette Street, ,adding $5,000.00 for energy efficiency for
a total of$55,000.00.
16. Resolution-to approve communication from Leisure Services Director transmitting
agreement with Black Hawk County Gaming Association for grant in the amount of
$590,000.00 to be used for Riverfront Stadium Renovation.
17. Resolution-to approve communication from Assistant City Engineer transmitting
acceptance of sanitary sewer and paving for Shadow Creek Crossing, Phases 1, 2
and 3 and two-year maintenance bond.
18. Resolution-to approve communication from City Planner transmitting Supplemental
Development Agreement with NCN Limited Company for redevelopment of three
condominiums in the former Winterbottom Supply building located at 25 Westfield
Avenue, with a minimum assessment of$690,400.00 and 100 percent tax
rebatements for seven years.
December 15, 2008 Page 5
19. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project and Recommendation of
Acceptance of Work performed by Pries Roofing at a total cost of$209,140.00 in
conjunction with 2007 Roof Repair Program and receive and file two-year
maintenance bond.
20. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Professional Services Agreement with VJ Engineering at
a design cost of$6,500.00 and inspection service cost not to exceed $3,500.00 for
roof repair or replacement at Waterloo Center For The Arts.
RESOLUTIONS TO BE ADOPTED
21. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request to temporarily limit parking to two hours between 8:00 a.m..
and 5:00 p.m. in the 200 and 300 blocks of East 4th Street.
22. Resolution-to approve communication from City Clerk transmitting request of
Waterloo Community Schools to forgive weed assessment in the amount of
$1,130.00 and sewer assessment in the-amount of$15.55 for the former Lincoln
Elementary School located at 942 Newton Street.
23. Resolution-to approve Mayor Tim Hurley's recommendation of salary adjustments
for certain non-bargaining employees to be effective January 1, 2009.
24. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting request to extend existing plumbing and HVAC licenses
to June 30, 2009 and new schedules for electrical, plumbing and HVAC permit
fees.
ORDINANCES TO BE ADOPTED
25. An ordinance amending the 2008 City of Waterloo Traffic Code to lower the speed
limit on Memory Lane from 25 mph to 15 mph .
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules. ; ,
Motion-to consider and pass for the second and third times and adopt ordinance.
26. An ordinance amending the 2007 Waterloo Code of Ordinances by repealing
Chapter 3, Electrical Regulations, of Title 9, Building Regulations; and enacting in
lieu thereof a new Chapter 3, Electrical Regulations, of Title 9, Building Regulations
(adopting the 2008 National Electrical Code).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
December 15, 2008 L Page 6
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, December 15, 2008
4:45 p.m. - Finance Committee, Council Chambers
5:00 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Waterloo Cultural &Arts Commission minutes of July 16, September 17, and
October 22, 2008 on file in the City Clerk's office.
2. Black Hawk County 911 Service Board minutes of November 5, 2008 on file in the
City Clerk's office.
3. Black Hawk County Criminal Justice Information System Board of Directors
minutes of November 5, 2008 on file in,the City Clerk's office.
4. Consolidated Public Safety Communications Center Board minutes of November 5,
2008 on file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2008 Asphalt Overlay Program, Contract No. 737.
Pay estimate No. 12 to Aspro in the total amount due of$124,205.94.
2. Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 24 to Cunningham Construction in the total amount due of
$12,926.37.
3. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre.
Pay final design services to Earth Tech in the total amount due of$10,817.36.
4. Streetscape Improvements East 4th Street, Contract No. 742.
Pay estimate No. 6 to Craig Ritland Landscape Architects in the total amount due of
$622.50.
December 15, 2008 Page 7
5. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 33 to Peterson Contractors, Inc. in the total amount due of
$174,774.67.
Council Work Session
December 15, 2008
5:00—5:25 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion by Black Hawk County Health Department and YMCA of the ACHIEVE
Initiative Program.
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
December 11, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
4
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 8, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality fobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to,the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate).and`speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three(3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Cammie Scully, Directorof`Cultural&Arts Commission.
Agenda, as proposed or amended.
December 8, 2008 Page 2
Minutes of December 1, 2008, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion to approve the following:
1. Communication from Superintendent of Traffic Operations transmitting
recommendation of appointment of Roger Wooden to the position of Maintenance
Electrician, effective December 9, 2008.
2. Communication from Leisure Services Director transmitting recommendation of
appointment of Travis Nichols to the position of Park Maintenance II-Construction,
effective December 15, 2008 subject to passing physical examination and drug
testing.
3. Communication from Airport Director transmitting recommendation of appointment
of Troy Deeds to the position of Airport Maintenance Worker, effective December
9, 2008.
4. Communication from Police Officer Steven Bose transmitting request for a
variance to the City of Waterloo Residency Policy to be allowed to live in Oelwein,
Iowa, subject to review in one year.
5. Nancy Gulick, Community Development Coordinator, to attend National
Development Council's Housing Development Finance Profession Services Class
in Des Moines, Iowa on January 4-9, 2009, with costs not to exceed $880.00,
including use of city vehicle.
6. Josh Heller, David Jensson, Neil Caughron, Roger Carr and Charlie Donohue,
Firefighters; to attend Iowa Weapons of Mass Destruction Task Force Training in
Des Moines, Iowa on November 13, 2008, with costs not to exceed $684.04,
including use of city vehicle.
7. Joe Traywick, Park Maintenance IV, to attend Plumbing Code Class in Cedar
Falls, Iowa on November 20, 2008, with cost not to exceed $150.00.
• December 8, 2008 Page 3
8. Jim Bartlett, Police Officer; and Todd Wilson, Planner; to attend IP Video Pole
Camera Training in Des Moines, Iowa on December 8-10, 2008, with costs not to
exceed $502.00, including use of city vehicle.
c. Beer/Liquor License Permit Application
Class C
Galleria DePaco & Coffee Shop 622 Commercial Street (Renewal) (Expires 12/9/09)
Includes Sunday Sales)
The Winning Edge, 341 Fletcher Avenue (Renewal) (Expires 12/2/09) (Includes
Sunday Sales)
Joan's 9'er, 929 West 5th Street (Renewal) (Expires 11/30/09) (Includes Sunday
Sales)
Club 2000, 2000 West Hawthorne Avenue (Renewal) (Expires 12/5/09) (Includes
Sunday Sales)
Balken Grill, 926 LaPorte Road (Renewal) (Expires 11/21/09) (Includes Sunday
Sales)
DELETE - Pharroh's, 1607 Sycamore Street (Renewal) (Expires 11/13/09) (Includes Sunday
Sales)
Spicoli's, 3555 University Avenue (Renewal){Expires 12/11/09) (Includes Sunday
Sales)
d. Liquor License Permit Application
Class E
Ali's West Side Liquor, 919 West 5th Street (New) (Expires 11/30/09) (Includes
Sunday Sales)
XO Food & Liquor, 428 Franklin Street (New) (Expires 12/1/09) (Includes Sunday
Sales)
e. Wine License Permit Application
Class B
Ali's West Side Liquor, 919 West 5th Street (New) (Expires 11/30/09) (Includes
Sunday Sales)
XO Food & Liquor, 428 Franklin Street (New).(Expires 12/1/09) (Includes Sunday
Sales)
f. Beer License Permit Application
Class C
Ali's West Side Liquor, 919 West 5th Street (New) (Expires 11/30/09) (Includes
Sunday Sales)
XO Food & Liquor, 428 Franklin Street (New) (Expires 12/1/09) (Includes Sunday
Sales)
g. Outdoor Service Area Application
Joan's 9'er, 929 West 5th Street
Spicoli's, 3555 University Avenue
December 8, 2008 i.- Page 4 •
h. Recommendation of Police Chief to denial the following:
Beer Liquor License Permit Application
Class C
Trucker Bar, 1915 Bourland Avenue (Renewal) (Expires 12/12/09) (Includes
Sunday Sales)
i. Bonds.
HEARINGS AND BIDS
2. Purchase of Seven 2009 Ford Crown Victoria Police Interceptor Squad Cars.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
3. Waterloo Drop Site Recycling Collection and Disposal Program.
Motion-to receive and file proof of publication of notice public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of Request for Proposal document, contract, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read proposals and
refer to Superintendent of Waste Management Services.
HEARINGS
4. Development Agreement to sell and convey a 50 x 139 or 4,720 sq.ft. city-owned
lot generally located at 132 Sumner Street for$3,600.00—Roosevelt Roby on
behalf of Contemporary Urban Development.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve said sale and conveyance.
Resolution-to approve said development agreement.
UNFINISHED BUSINESS
5. Purchase of One 2009 Combination Jet and Vacuum Truck.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$345,048.00 to
Truck Country of Cedar Rapids, Iowa.
• December 8, 2008 Page 5
6. Storage Building for Water Pollution Control Facility.
Resolution-to approve communication from Superintendent of Waste Management
Services transmitting recommendation of award of contract in the amount of
$314,823.00 to Prairie Construction Co., Inc.
REPORTS
7. Resolution-to approve communication from Waterloo Water Works General Manager
transmitting Calendar Year 2009 Budget.
DOCUMENTS •
•
8. F.Y. 2009 Sidewalk Repair Assessment Program -Zone 8, Contract No. 746.
Motion-to approve communication from Assistant City Engineer transmitting
Change Order No. 1 for a net decrease of$6,342.75 for work performed by
Bentley Construction, Inc. of Waterloo, Iowa.
9. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Bentley
Construction, Inc. of Waterloo, Iowa at a total cost of$29,143.70 in conjunction
with F.Y. 2009 Sidewalk Repair Assessment Program-Zone 8, Contract No. 746
and receive and file two-year maintenance bond.
10. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Schmitt Telecom Partners, Inc.,
722 Waterloo Street,for$14,521.75.
11. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with A & S Petroleum, Inc., 127
Jefferson Street,for$25,000.00.
12. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with Iowa Department of Economic Development
for Housing Enterprise Zone Program for Whitman Point for construction of a 53-
unit senior assisted living facility for the frail elderly within a new Enterprise zone
site.
13. Resolution-to approve communication from Planner II transmitting request of JP
Lawless for tax exemptions on improvements totaling $24,178.00 for property
located at 2002 Ashland Avenue located in the Consolidated Urban Revitalization
Area.
14. Resolution-to approve communication from Planner II transmitting request of the
Waterloo Housing Authority for tax exemptions on improvements totaling
$115,000.00 for property located at 935 Oneida Street located in the Consolidated
Urban Revitalization Area.
December 8, 2008 Page 6 •
15. Resolution-to approve communication from Planner II transmitting request of the
Waterloo Housing Authority for tax exemptions on improvements totaling
$115,000.00 for property located at 923 Oneida Street located in the Consolidated
Urban Revitalization Area.
16. Resolution-to approve communication from.Planner II transmitting request of the
Waterloo Housing Authority for tax exemptions on improvements totaling
$115,000.00 for property located at 313 Monroe Street located in the Consolidated
Urban Revitalization Area.
17. Resolution-to approve communication from Planner II transmitting request of the
Waterloo Housing Authority for tax exemptions on improvements totaling
$115,000.00 for property located at 319 Monroe Street located in the Consolidated
Urban Revitalization Area.
18. Resolution-to approve communication from:Police Chief transmitting Memorandum
of Understanding with the Adjutant General of Iowa, Department of Public Defense
and the Tri-County Drug Enforcement Task Force which sets policies, procedures
and guidelines for the Iowa National Guard in support of the Tri-County Drug
Enforcement Task Force.
19. Resolution-to approve communication from Police Chief transmitting application
with the Black Hawk County Gaming Association for grant in the amount of
$10,000.00 for the Cops `n Kids Literacy Program.
20. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with City of Raymond to provide building
inspections and code enforcement.
21. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with City of Raymond to provide electrical
licensing and inspections.
22. Resolution-to approve communication from Fire Chief transmitting agreement with
Black Hawk County Gaming Association for funding in the amount of$25,000.00
to be used for purchase of a rescue boat.
23. Resolution-to approve communication from City Planner transmitting Encroachment
Agreement with Fernando Malias to allow an emergency exit door at 728
Commercial Street to encroach approximately 35" into a public alley.
24. Resolution-to approve communication from Community Planning & Development
Director transmitting Partial Acquisition Contract and Temporary Easement with P
and L Enterprises, Inc., Kim F. Pleggenkuhle and Randall C. Lutz, at a total cost of
$20,874.54, plus $1,500.00 closing costs, for property generally located at the
former Bowl-In site in conjunction with Highway 63 Corridor Improvements.
December 8, 2008 Page 7
RESOLUTIONS TO BE ADOPTED
25. Resolution-to approve communication from. City Planner transmitting permanent
easement agreement with Sylva Feuerhelp14edicating a portion of property located
at 136 West Donald Street for easement purposes in conjunction with West Donald
Street Recreational Trail.
ORDINANCES TO BE ADOPTED
26. Expansion of the Consolidated Urban Revitalization Area (CURA) to include
commercial areas along LaPorte Road/Hwy 218, and along University
Avenue/Ansborough Avenue, an area south of Northgate Addition, a part of
Section 14 Township 89 Range 13 and the Cedar River.
Motion-to adopt ordinance.
NEW BUSINESS
27. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$3,669.00 for work performed
by the Water Works at 130 Mohawk Street, together with recommendation of
approval of Board of Trustees of Waterloo. Water Works.
28. Resolution-to approve communication fromeneral Manager of Waterloo Water
Works transmitting request to certify the amount of$1,955.00 for work performed
by the Water Works at 715 Cottage Street, together with recommendation of
approval of Board of Trustees of Waterloo Water Works.
29. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,450.00 for work performed
by the Water Works at 1026 Lafayette Street, together with recommendation of
approval of Board of Trustees of Waterloo Water Works.
30. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,450.00 for work performed
by the Water Works at 224 Hammond Avenue, together with recommendation of
approval of Board of Trustees of Waterloo Water Works.
31. Purchase of One Tennant S30 Sweeper.
Motion-to instruct Leisure Services Director to prepare specifications, bid document,
etc. •
Motion-to receive and file specifications; bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as December 22, 2008.
December 8, 2008 Page 8
32. Purchase of One Current Model Year, Single Axle Dump Truck With 12-Foot Box.
Motion-to instruct Superintendent of Central Garage to prepare specifications, bid
document, etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as December 22, 2008.
33. F.Y. 2009 Sidewalk Repair Assessment Program-Zone 8, Contract No. 746.
Resolution-to approve abandonment schedule.
Resolution-to adopt and levy final schedule of assessments and providing for
payment thereof
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
1. Labor negotiation strategy pursuant to Iowa Code Section 20.17(3)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, December 8, 2008
4:20 p.m. -Public Safety Committee, Council Chambers
4:25 p.m. -Public Works Committee, Council Chambers
4:30 p.m. -Finance Committee, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. International Property Maintenance Code Board minutes of November 19, 2008 on
file in the City Clerk's office.
2. Board of Waterloo Water Works Trustees minutes of November 19, 2008 on file in
the City Clerk's office.
December 8, 2008 Page 9
3. Waterloo Public Library Board of Trustees minutes of October 13, 2008 on file in
the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Asbestos Testing at Rath Administration Building.
Pay Alloy Specialty in the total amount due of$292.50.
2. Donald Street Trail E. Lake Trail to Logan, Contract No. 700.
Pay estimate No. 3 to Ament, Inc. in the total amount due of$18,480.03.
3. Commercial Street Extension & River Road Relocation & Storm Water Pump Station,
Contract No. 720.
Pay estimate No. 5 to Cedar Valley Corp. in the total amount due of$149,625.00.
4. Riverwalk Loop Trail from 6th Street to Cedar River Dam Including Overlooks.
Pay Earth Tech/AECOM in the total amount due of$9,273.83.
5. Installation of Meter& Hydrant at Rath Administration Site.
Pay Waterloo Water Works in the total amount due of$339.20.
Council Work Session
December 8, 2008
4:45 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Adoption of 2008 National Electrical Code—Building Official/Maintenance
Administrator.
2. Review of plumbing and HVAC licensing for the city and fee change—Building
Official/Maintenance Administrator.
3. Agreements with the City of Raymond to provide Building Inspection& Code
Enforcement and Electrical Licensing and Inspections—Building Official/Maintenance
Administrator.
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
December 4, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, DECEMBER 1, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality fobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities forThe citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
•
Roll Call.
R
Moment of Silence.
Pledge of Allegiance: Cammie Scully, Director of Cultural & Arts Commission.
Agenda, as proposed or amended.
December 1, 2008 Page 2
Minutes of November 17, 2008, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Engineer transmitting request of Michelle Wood for a
waiver for a concrete driveway to be located at 118 Longview Drive, together with
recommendation of approval.
b. Motion-to approve the following:
1. Matt Vlasak, Signal Technician II; and Mohammad Elahi, Traffic Engineer; to
attend Brown Traffic Products, Inc. 2008 Annual User's Group in Davenport,
Iowa on December 1-4, 2008, with costs not to exceed $750.00, including the use
of city vehicle.
2. Mark Boesen, Manager of Rehabilitation Services, to attend Benefit Cost Analysis
Program in December 17-19, 2008, with costs not to exceed $420.00, including
use of city vehicle.
3. Eric Thorson, City Engineer; and Jamie Knutson, Associate Engineer; to attend
Iowa Disaster Recovery Conference in Coralville, Iowa on December 8-10, 2008,
with costs not to exceed $672.00, including use of city vehicle.
4. Communication from Mayor Hurley transmitting appointment of Larry Smith to the
Black Hawk County Solid Waste Management Commission.
5. Communication from Superintendent of Waste Management Services transmitting
recommendation of appointment of Rick Hild to the position of Waste Water
Operator effective January 5, 2009.
6. Communication from Mayor Hurley transmitting recommendation of
reappointment of Randy Pilkington to the Board of Trustees of the Municipal
Telecommunications Utility, with term expiration date of January 1, 2015.
c. Beer License Permit Application
Class B
National Dairy Cattle Congress, 250 Ansborough Avenue (Renewal) (Expires
12/23/09) (Includes Sunday Sales)
December 1, 2008 Page 3
Taqueria La Guadalupana, 1010 E. Mitchell Avenue (Renewal) (Expires 11/16/09)
(Includes Sunday Sales)
d. Beer/Liquor License Permit Application
Class C
Trucker Bar, 1915 Bourland Avenue (Renewal) (Expires 12/12/09) (Includes
Sunday Sales)
D'Vine Medical Spa, 2515 Cyclone Drive (New) (Expires 12/1/09)
e. Fireworks Display Application
Main Street Waterloo, E. Park Avenue Ramp for Downtown Lights The Night on
December 6, 2008
f. Bonds.
HEARINGS AND BIDS
2. Purchase of One 2009 Combination Jet and Vacuum Truck.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
3. 2008 Dog Park Fencing Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans,,specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
4. Storage Building for Water Pollution Control Facility.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Waste Management Services for review.
December 1, 2008 `, Page 4
HEARINGS
5. Proposed 3rd Amendment to Section 108 Loan Guarantee/BEDI Grant Application
Budget.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve said amendment.
6. Proposed reallocation of not to exceed $25,000.00 of unspent proceeds of the
General Obligation Bonds, Series 2007A to pay costs of establishment of funding
of studies or programs to provide for or assist in providing for the acquisition,
restoration or demolition of housing
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to institute proceedings to take additional action and approve
reallocation of said unspent General Obligation Bonds.
UNFINISHED BUSINESS
7. Purchase of One 2009 Brush Bandit Chipper.
Resolution-to approve communication from Superintendent of Central Garage
transmitting recommendation of award of contract in the amount of$48,629.00
with trade-in to Aspen Equipment Co. of Ankeny, Iowa.
DOCUMENTS
8. F.Y. 2008 Asphalt Overlay Program, Contract No. 737.
Motion-to approve communication from Associate Engineer transmitting Change
AMEND - Order No. 2 for a net decrease of$127,223.94 for work performed by Aspro, Inc. &
Subsidiaries of Waterloo, Iowa.
9. General Obligation Bond Demolition Project, Contract No. 159-D-GO-10-06-08.
Motion-to approve communication from Contracts and Grants Coordinator
transmitting Change Order to include 325 Rath Street and 952 Kern Street with
garages.
10. Resolution-to approve communication from Airport Director transmitting agreement
with Earth Tech Engineering at a cost of$99,500.00 for design services for the
rehabilitation of electrical vault at the Waterloo Regional Airport.
11. Resolution-to approve communication from Airport Director transmitting agreement
with Earth Tech Engineering at a cost of$154,000.00 for design services for
Rehabilitation of Runway 18-36 at the Waterloo Regional Airport.
December 1, 2008 Page 5
12. Resolution-to approve communication from Director of Cultural &Arts Commission
transmitting application for 2009-2010 Waterloo Convention & Visitors Bureau
hotel/motel grant in the amount of$10,000.00 to be used for advertising and
promotional efforts of the Waterloo Center For The Arts.
13. Resolution-to approve communication from Planner II transmitting request of
Redonna Parker for tax exemptions on improvements totaling $67,000.00 for
property located at 624 Adams Street located in the Consolidated Urban
Revitalization Area.
14. Resolution-to approve communication from.Planner II transmitting request of A-Line
EDS, Inc.for tax exemptions on improvements totaling $930,000.00 for property
located at 808 Dearborn Avenue located in the Consolidated Urban Revitalization
Area.
15. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Diane Neebel, 2086 Howard
Avenue,for$10,087.50.
16. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Waterloo Lumber Co, 2135
Commercial Street,for$50,000.00.
17. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with S & J Enterprises of Denver,
L.C., 722 Water Street,for$12,500.00.
18. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Ronan Industries, Inc., 3805
W. Airline Highway,for$30,388.25. •
19. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Aspro, Inc. &
AMEND - Subsidiaries of Waterloo, Iowa in the amount of$2,484,908.30 in conjunction with
F.Y. 2008 Asphalt Overlay Program, Contract No. 737.
20. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project and Recommendation of
Acceptance of Work performed by Service Roofing Company of Waterloo, Iowa in
the amount of$63,650.00 in conjunction with FY 2007 Roof Repair Program.
21. Resolution-to approve communication from Leisure Services Director transmitting
Completion of Project and Recommendation of Acceptance of Work performed by
L.N.S. Builders, Inc. of Waterloo, Iowa in the amount of$27,100.00 in conjunction
with 2007 Spring View Park Restroom Project.
December 1, 2008 Page 6 -
22. Resolution-to approve communication from Leisure Services Director transmitting
application for 2009-2010 Waterloo Convention & Visitors Bureau hotel/motel
grant in the amount of$4,500.00, with required $1,000.00 match, to be used for
golf marketing.
23. Resolution-to approve communication from Community Planning & Development
Director transmitting Consulting Services Agreement with Endeavor Corp. of
Milwaukee, Wisconsin at a cost of$30,000.00, plus $500.00 for travel and
lodging, for the identification and recommendation of residential development
opportunities.
24. Resolution-to approve communication from Mayor Hurley transmitting application
with Black Hawk County Gaming Association for grant in the amount of
$22,500.00 to be used to upgrade city's'website.
RESOLUTIONS TO BE ADOPTED
25. Resolution-to approve communication from Leisure Services Director transmitting
request to establish $2.00 daily fee and $10.00 annual pass fee for the new dog
park, together with recommendation of approval of Leisure Services Commission.
26. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Martin Road Tax Increment District.
27. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with San
Marnan Tax Increment District.
28. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Airport Tax Increment District.
29. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Northeast Industrial Tax Increment District.
30. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Downtown Tax Increment District.
•
December 1, 2008 Page 7
31. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with Rath
Tax Increment District.
32. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Logan Avenue Tax Increment District.
33. Resolution-to approve communication from Community Planning and Development
Director transmitting request to certify to the County Auditor expenditures that
qualify for reimbursement in the Tax Increment Fund (TIF) in conjunction with
Cattle Congress Tax Increment District.
34. Resolution-to approve communication from Community Planning & Development
Director transmitting request to accept from Veridian Credit Union property
generally located east of 235 Fisher Drive for the purpose of serving as portions of
Winn Street right-of-way.
ORDINANCES TO BE ADOPTED
35. An ordinance establishing grades for the F.Y. 2009 Sidewalk Repair Assessment
Program-Zone 8, Contract No. 746.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
36. Purchase of three John Deere 4-Wheel Drive Utility Tractors With Attachments.
Motion-to instruct Leisure Services Director to prepare specifications, bid document,
etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as December 22, 2008.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
December 1, 2008 Page 8
1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)(j)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, December 1, 2008
4:45 p.m. -Boards & Commissions, Council Chambers
4:50 p.m. -Human Resources Committee, Council Chambers
4:55 p.m. -Public Works Committee, Council Chambers
5:00 p.m. -Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Planning, Programming & Zoning Commission minutes of October 7, 2008 on file in
the City Clerk's office.
2. Waterloo Leisure Services Commission minutes of October 14, 2008 on file in the
City Clerk's office.
3. Community Development Board minutes,of September 16, 2008 and October 21,
2008 on file in the City Clerk's office.
4. Municipal Telecommunications Utility Board minutes of October 21, 2008 on file in
the City Clerk's office.
5. Waterloo Regional Airport Board minutes of September 17, 2008 and Waterloo
Regional Airport Board special minutes of October 21, 2008 on file in the City
Clerk's office.
6. Waterloo Cable TV Commission minutes of October 2, 2008 on file in the City
Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2008 Asphalt Overlay Program, Contract No. 737.
Pay estimate No. 12 to Aspro in the total amount due of$9,120.00.
2. F.Y. 2007 Street Reconstruction, Contract No. 718.
Pay estimate No. 27 to Aspro in the total amount due of$201,927.57.
December 1, 2008 Page 9
3. F.Y. 2008 Street Reconstruction, Contract No. 736.
Pay estimate No. 15 to Aspro in the total amount due of$51,190.91.
4. Commercial Street Extension & River Road Relocation & Storm Water Pump Station,
Contract No. 720.
Pay estimate No. 4 to Cedar Valley Corp. in the total amount due of$44,934.52.
5. Riverwalk Loop Trail Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 19 to Cedar Valley Corp. in the total amount due of$68,629.82.
6. Riverloop Exposition Plaza, Division 1, Contract No. 721.
Pay estimate No. 23 to Cunningham Construction in the total amount due of
$13,185.95.
7. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69) 3H-07.
Pay estimate No. 30 to Earth Tech in the total amount due of$50,072.23.
8. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 16 to Earth Tech in the total amount due of$18,282.38.
9. FY 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No.
742.
Pay estimate No. 8 to Peterson Contractors in the total amount due of$85,365.52.
10. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 33 to Peterson Contractors in the total amount due of
$236,673.58.
11. 09 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract
No. 747.
Pay estimate No. 10 to VJ Engineering in the total amount due of$4,057.05.
12. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 5 to Vieth Construction Company in the total amount due of
$86,187.99.
13. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook
Enhancements, Contract No. 743.
Pay estimate No. 5 to Vieth Construction Company in the total amount due of
$3,738.21.
BOARDS AND COMMISSIONS
December 1, 2008
4:45 —4:50 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Quentin Hart
Harold Getty
Approval of Agenda, as proposed.
1. Approval of Mayor Hurley's recommendation of reappointment of Randy Pilkington to
the Board of Trustees of the Municipal Telecommunications Utility, with term expiration
date of January 1, 2015.
ADJOURNMENT
Nancy Eckert
City Clerk