HomeMy WebLinkAbout11.November Council Work Session
November 20, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 17, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality fobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Salvation Army After School Program Students—Ajanayh Bell,
Laindrell Cooper, Davionte Barksdale, Dana Scott, Alexandria Love, Taleigha Watson,
November 17, 2008 Page 2
Shania Campbell, Dayshun Cooper, Tanaia Watson, Megan Horn, Michael Thomas,
Lyisha Dixon, Daytrell Roby, Mikaela Kemp.
Agenda, as proposed or amended.
Minutes of November 10, 2008, Regular Session, as proposed.
Introduction of the following for the NFL Football Coach Award: Alex Hansen, Clint
Miller, Chris Fuller, Tom Eighmey, Noel Anderson, Brad Schneider and Corey Obermeier.
Introduction of Tyre Reed and Kourtney Medina as Football Players of the Year.
Proclamation declaring November 19, 2008 as National GIS Day.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion-to approve the following:
1. Communication from Mayor Tim Hurley transmitting recommendation of
appointment of Larry Smith to the position of Superintendent of Waste
Management Services, effective November 17, 2008.
2. Communication from Superintendent of Waste Management Services transmitting
request for an exception to the City of Waterloo Residency of Critical Municipal
Employees and City Department Heads Policy.
3. Robert Walker, Combination Inspector, to attend 2008 Code Seminars for the
International Codes and National Electrical Codes in Ankeny, Iowa on December
9-10, 2008, with costs not to exceed $460.00, including use of city vehicle.
4. Troy Luck, Dustin Mason and Brad Purdy, Firefighters; to attend Iowa Weapons
of Mass Destruction Task Force Training in Anniston, Alabama on October 4-12,
2008, with costs not to exceed $1,500.00.
5. Neil Caughron, Charlie Donahue, David Jensson and Josh Heller, Firefighters; to
attend Iowa Weapons of Mass Destruction Task Force Training in Anniston,
Alabama on November 1-9, 2008, with costs not to exceed $4,400.00.
. November 17, 2008 Page 3
6. Fire Department Instructor to teach Technician Recertification Class in
Marshalltown, Iowa on November 12-14, 2008, with costs not to exceed $245.00.
c. Beer License Permit Application
Class B
LaMichuacana Restaurant, 1221 Franklin Street (Renewal) (Expires 11/11/09)
(Includes Sunday Sales)
d. Beer/Liquor License Permit Application
Class C
Carlos O'Kelly's Mexican Café, 1331 Flammang Drive (Renewal) (Expires 12/30/09)
(Includes Sunday Sales)
e. Beer License Permit Application
Class C
Save More, Inc., 1975 Franklin Street (New) (Expires 11/19/09) (Includes Sunday
Sales)
f Outdoor Service Area Application
Carlos O'Kelly's Mexican Café, 1331 Flammang Drive
g. Bonds.
HEARINGS AND BIDS
2. Purchase of One Heavy Duty Brush Chipper Unit.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
3. Purchase of Ambulance Chassis.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Fire Chief for review.
November 17, 2008 Page 4
4. Collection Storage for Center For The Arts, Phase II and Phase III.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Director of Cultural & Arts Commission for review.
5. 2008 W.S.A. Restroom Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close haring and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
UNFINISHED BUSINESS
6. Purchase of 100 Parking Meters and Related Equipment.
Resolution-to approve communication from Superintendent of Traffic Operations
transmitting recommendation of award of contract in the amount of$32,501.00 to
POM Incorporated of Russellville, Arkansas.
PETITIONS FROM PUBLIC
7. Resolution-to approve communication from Assistant City Engineer transmitting
request of Cedar Valley Corp.for a variance to the Noise Ordinance on November
17, 2008 through September 1, 2009 in conjunction with F.Y. 2008 West
Commercial Street Extension, River Road Relocation and Storm Water Pump
Station, Contract No. 720.
8. Resolution-to approve communication from Assistant City Engineer transmitting
request of Crandall Construction, Inc.for a sidewalk grade variance for sidewalk to
be located at 1800-1806 Commercial Street .
REPORTS
9. Resolution-to approve communication from Chief Financial Officer transmitting City
of Waterloo Annual Financial Report for Fiscal Year Ended June 30, 2008 to be
filed with the Auditor of State.
November 17, 2008 Page 5
DOCUMENTS
10. Resolution-to approve communication from Community Development Director
transmitting application with U.S. Department of Housing and Urban Development
for FY09 Economic Development Initiative Special Purposes grant funds in the
amount of$343,000.00 to be used for neighborhood revitalization to stabilize
existing housing through repairs and energy efficient programs.
11. Resolution-to approve communication from Community Development Director
transmitting application with U.S. Department of Housing and Urban Development
for FY09 Economic Development Initiative Special Purpose grant funds in the
amount of$196,000.00 to be used for renovation, construction and build out of the
Cedar Valley TechWorks facility.
12. Resolution-to approve communication from Community Development Director
transmitting application with U.S. Department of Housing and Urban Development
for FY09 Economic Development Initiative Special Purpose grant funds in the
amount of$343,000.00 to be used for the Chamberlain site demolition.
13. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Professional Services Agreement with Struxture
Architect of Waterloo, Iowa at a cost of$18,112.50 for preliminary site and
structure design for new fire station #8.
14. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting Completion of Project and Acceptance of Work performed by KWS
Electric at a total cost of$20,551.35 for U.S. 20 and Iowa 21 Ramps Traffic
Signalization, STP-U-8155(675)--27-07.
15. Resolution-to approve communication from Community Planning & Development
Director transmitting amendment to Jumpstart Small Business Assistance Program
agreement with Iowa Department of Economic Development to allocate remaining
funds to the city for a total of$683,768.00.
ORDINANCES TO BE ADOPTED
16. Expansion of the Consolidated Urban Revitalization Area (CURA) to include
commercial areas along LaPorte Road/Hwy 218, and along University
Avenue/Ansborough Avenue, an area south of Northgate Addition, a part of
Section 14 Township 89 Range 13 and the Cedar River.
Motion-to receive, file, consider and pass for the third time.
17. Art ordinance amending the 2008 Traffic Code by adding Subsection (41 a)
Derbyshire Road to Section 543, Thru Streets (install yield sign on West
Mitchell Avenue at the intersection with Derbyshire Road).
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
November 17, 2008 `�-' Page 6
18. An ordinance amending the 2008 Traffic Code.by adding Subsection (161a)
Hammond Court to Section 551, Parking Prohibited at All Times on Certain Streets
(restrict parking on both side of the 100 block of Hammond Court from
AMEND _ Hammond Avenue west to the alleq).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
19. An ordinance amending the 2008 Traffic Code by adding Subsection (67a)
Greyhound Drive to Section 543, Thru Streets (install stop signs on Athens
Drive at Greyhound Drive and on Cuclone Drive at Greyhound Drive).
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
20. Purchase of Seven 2009 Ford Crown Victoria Police Interceptor Squad Cars.
Motion-to instruct Superintendent of Central Garage to prepare specifications, bid
document, etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as December 8, 2008.
21. 2008 Dog Park Fencing Project.
Motion-to instruct Leisure Services Director to prepare plans, specifications,form of
contract, etc.
Motion-to receive and file plans, specifications, form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as December 1, 2008.
22. Resolution-to approve communication from Community Development Director
transmitting proposed 3rd Amendment to Section 108 Loan Guarantee/BEDI Grant
Application Budget. Set date of hearing as December 1, 2008.
23. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with Roosevelt Roby to sell and
convey property generally located at 132 Sumner Street for$3,600.00. Set date of
hearing as December 8, 2008.
24. Motion-to authorize extension of the curbside yard waste pickup to December 12,
2008.
' November 17, 2008 Page 7
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, November 17, 2008
4:50 p.m. -Public Safety Committee, Council Chambers
4:55 p.m. -Human Resources Committee, Council Chambers
5:00 p.m. -Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Consolidated Public Safety Communications Center Board minutes of October 1,
2008 on file in the City Clerk's office.
2. Black Hawk County Criminal Justice Information System Board of Directors
minutes of October 1, 2008 on file in the City Clerk's office.
3. Black Hawk County 911 Service Board minutes of October 1, 2008 on file in the
City Clerk's office.
4. International Property Maintenance Code Board minutes of August 9, 2006, August
30, 2006, September 6, 2006, January 10, 2007, February 14, 2007, March 14,
2007, April 11, 2007, January 16, 2008, March 12, 2008, and June 4, 2008.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2008 Public Market Building, Contract No. 738.
Pay estimate No. 13 to Craig Ritland Landscape Architect in the total amount due of
$7,562.50
2. E. 4th Street Improvements, Contract No. 742.
Pay estimate No. 5 to Craig Ritland Landscape Architect in the total amount due of
$775.00.
3. F.Y. 2007 Riverloop Expo Plaza, Contract No. 721.
Pay estimate No. 13 to Craig Ritland Landscape Architect in the total amount due of
$10,655.00.
November 17, 2008 L-- �•� Page 8
4. Odor Control and HVAC Replacement at Water Pollution Control Facility, Contract
No. 653.
Pay estimate No. 15 to EBSCO in the total amount due of$28,161.08.
5. West Shaulis Road Extension.
Pay estimate No. 11 to Kirkham Michael & Associates in the total amount due of
$14,802.19.
6. F.Y. 2008 Public Market Building, Contract No. 738.
Pay estimate No. 6 to Prairie Construction Co. Inc. in the total amount due of
$72,721.00.
7. F.Y. 2009 Permanent Closure of RR Crossing Across Black Hawk Creek, Contract
No. 747.
Pay estimate No. 9 to VJ Engineering in the total amount due of$4,502.50.
Council Work Session
November 13, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 10, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one(1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Sheryl Groskurth, Library Director.
Agenda, as proposed or amended.
November 10, 2008 Page 2
Minutes of November 3, 2008, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Engineer transmitting request of James Geiger for a
waiver for a concrete driveway to be located at 1705 Dearborn Avenue, together
with recommendation of approval.
b. Motion-to approve the following:
1. Communication from Leisure Services Director transmitting recommendation of
appointment of Gregory Svoboda to the position of Downtown Area Maintenance
II, effective December 1, 2008 subject to passing physical and drug test.
2. Communication from Mayor Hurley transmitting recommendation of appointment
of Dave Buck to the Board of Trustees of the Municipal Telecommunications
Utility, with term expiration date of January 1, 2014.
3. Cammie Scully, Director; and Kent Shankle, Curator; to meet with planning
committee on the organization of two Haitian exhibits in Washington, DC on
November 18-21, 2008, with costs not to exceed $1,550.00.
c. Beer License Permit Application
Class B
Godfather's Pizza, 1946 Schukei Road (Renewal) (Expires 10/31/09) (Includes
Sunday Sales)
d. Beer/Liquor License Permit Application
Class C
Barney's, 501 West 4th Street (New) (6 months-11/14/08 - 5/13/09)
e. Retail Cigarette/Tobacco Permit
George's One Stop, 220 West Parker Street
f. Bonds.
•
•
November 10, 2008 Page 3
UNFINISHED BUSINESS
2. F.Y. 2009 Riverloop Exposition Plaza Signage, Contract No. 755.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$48,361.80 to Nagle Signs,
Inc. of Waterloo, Iowa.
DOCUMENTS
3. F.Y. 2009 Riverloop Exposition Plaza Signage, Contract No. 755.
Resolution-to approve communication from Associate Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$48,361.80 with
Nagel Signs, Inc. of Waterloo, Iowa.
4. Resolution-to approve communication from Director of Cultural &Arts Commission
transmitting application with Iowa Department of Economic Development for
Community Attraction and Tourism Program Marketing grant in the amount of
$10,000.00, with required 50 percent local cash match, to be used for advertising
and promotional efforts of the Phelphs Youth Pavilion.
5. Resolution-to approve communication from City Clerk transmitting Memorandum of
Agreement with Gallagher Benefits Services, Inc. to provide costs and funding
projections for self-funded medical, prescription and dental plans at a cost of
$3,500.00 and plan design modeling at a cost of$2,500.00.
6. Resolution-to approve communication from Community Planning & Development
Director transmitting application with U.S. Environmental Protection Agency for
Coalition Community-Wide Brownfields Assessment grant in the amount of
$1,000,000.00, with no required match, in cooperation with Waterloo Schools and
Black Hawk County with the city and school project area to be the US 63 corridor
including all the neighborhoods from the Cedar River to Allen Hospital.
7. Resolution-to approve communication from Sports Manager transmitting application
with the RJ McElroy Trust for grant in the amount of$8,000.00, with no required
city match,for funding three outreach programs in partnership with the Boys &
Girls Club of Black Hawk County, the Waterloo Community Schools and Bob
Hellman.
ELETE 8. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Diane Neebel, 2086 Howard
Avenue,for$10,087.50.
ELETE 9. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Waterloo Lumber Co, 2135
Commercial Street, for$50,000.00.
November 10, 2008 `— Page 4
ELETE 10. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with S & J Enterprises of Denver,
L.C., 722 Water Street,for$12,500.00.
DELETE 11. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Ronan Industries, Inc., 3805
W. Airline Highway,for$14,928.25.
12. Resolution-to approve communication from Leisure Services Director transmitting
Certificate of Substantial Completion and recommendation of Acceptance of Work
performed by Prairie Construction Co., Inc. of Waterloo, Iowa for a total amount of
$115,647.00 in conjunction with 2007 Riverfront Stadium East Concession
Renovations Project.
RESOLUTIONS TO BE ADOPTED
13. Resolution-to fix date of hearing as December 1, 2008 on the proposal to reallocate
not to exceed $25,000.00 of unspent proceeds of the General Obligation Bonds,
Series 2007A, to pay costs of establishment or funding of studies or programs to
provide for or assist in providing for the acquisition, restoration or demolition of
housing.
ORDINANCES TO BE ADOPTED
14. Expansion of the Consolidated Urban Revitalization Area (CURA) to include
commercial areas along LaPorte Road/Hwy 218, and along University
Avenue/Ansborough Avenue, an area south of Northgate Addition, a part of
Section 14 Township 89 Range 13 and the,Cedar River.
Motion-to receive,file, consider and pass for the second time.
NEW BUSINESS
15. Waterloo Drop Site Recycling Collection and Disposal Program.
Motion-to instruct Acting Superintendent of Waste Management Services to prepare
specifications, bid document,form of contract, etc.
Motion-to receive and file specifications, bid document, form of contract, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of specifications, bid document,
etc. and taking of bids. Set date of hearing as December 8, 2008.
16. Storage Building for Water Pollution Control Facility.
Motion-to instruct Acting Superintendent of Waste Management Services to prepare
plans, specifications,form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as December 1, 2008.
•
November 10, 2008 Page 5
17. Resolution-to approve request of Mayor Hurley for authorization to seek Request
for Proposals for a telecommunications consultant to conduct a comprehensive
study/telecommunications master plan of the city's current and future internal
telecommunications network needs.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, November 10, 2008
4:30 p.m. —Boards & Commissions, Council Chambers
4:35 p.m. -Public Works Committee, Council Chambers
4:40 p.m. - Finance Committee, Council Chambers
4:55 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Communication from Police Captain transmitting retirement of Richard Carter,
Police Lieutenant, effective November 7, 2008, together with recommendation of
payment of$17,189.43 for unused vacation time and sick pay.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2007 Street Reconstruction Program, Contract No. 718.
Pay estimate No. 27 to Aspro in the total amount due of$98,942.86.
2. F.Y. 2008 Street Reconstruction Program, Contract No. 736.
Pay estimate No. 14 to Aspro in the total amount due of$164,058.97.
3. F.Y. 2008 Asphalt Overlay Program, Contract No. 737.
Pay estimate No. 11 to Aspro in the total amount due of$6,050.36.
4. Commercial Street Extension & River Road Relocation & Storm Water Pump Station,
Contract No. 720.
Pay estimate No. 1 to Cedar Valley Corporation in the total amount due of
$160,797.00.
November 10, 2008 Page 6
5. Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 22 to Cunningham Construction in the total amount due of
$25,107.49.
6. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713.
Pay estimate No. 15 to Earth Tech in the total amount due of$19,054.15.
7. Riverwalk Loop Trail from 6th Street to Cedar River Dam Including Overlooks.
Pay Earth Tech/AECOM in the total amount due of$10,268.51.
8. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 32 to Peterson Contractors, Inc. in the total amount due of
$196,882.27.
9 2008 E. 4th Street Reconstruction & Streetscape, Contract No. 742.
Pay estimate No. 7 to Peterson Contractors, Inc. in the total amount due of
$68,116.74.
10. Cedar River Renaissance Trail Enhancement Rivewalk Loop Overlook
Enhancements, Contract No. 743.
Pay estimate No. 4 to Vieth Construction Corp. in the total amount due of
$21,690.09.
Council Work Session
November 10, 2008
4:55 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Update on status/accomplishments of Municipal Telecommunications Utility Board.
Adjourn.
Nancy Eckert
City Clerk
BOARDS AND COMMISSIONS
November 10, 2008
4:30—4:35 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Quentin Hart
Harold Getty
Approval of Agenda, as proposed.
1. Approval of Mayor Hurley's recommendation of appointment of Dave Buck to the Board
of Trustees of the Municipal Telecommunications Utility, with term expiration date of
January 1, 2014.
ADJOURNMENT
Nancy Eckert
City Clerk
A._
Council Work Session
November 6, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, NOVEMBER 3, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may.also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Dennis Clark, General Manager Waterloo Water Works.
Agenda, as proposed or amended.
November 3, 2008 �- '' Page 2
Minutes of October 27, 2008, Regular Session, as proposed.
Swearing-in of the following Firefighters: Matthew Carter, Tyler Elliott, Jeremiah
VanDyke.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Engineer transmitting request of Joshua Hubrig for a
waiver for a concrete driveway to be located at 4170 North Avenue, together with
recommendation of approval.
b. Motion-to approve the following:
1. Communication from Mayor Hurley transmitting recommendation of appointment
of Jan Hahn to the Waterloo Board of Library Trustees, with term expiration date
of June 30, 2014.
c. Beer License Permit Application
Class C
Hy-Vee Gas, 2221 Logan Avenue (Renewal) (Expires 1/02/10 (Includes Sunday
Sales)
Casey's General Store, 3035 Logan Avenue (Renewal) (Expires 12/31/09) (Includes
Sunday Sales)
d. Beer/Liquor License Permit Application
Class C
Mexikelly, 209 Jefferson Street (Renewal) (Expires II/22/08) (Includes Sunday
Sales)
DELETE - Barney's, 501 West 4th Street (Renewal) (Expires 11/13/09)
November 3, 2008 Page 3
HEARINGS
2. Expansion of the Consolidated Urban Revitalization Area (CURA) to include
commercial areas along LaPorte Road/Hwy 218, and along University
Avenue/Ansborough Avenue, an area south of Northgate Addition, a part of
Section 14 Township 89 Range 13 and the Cedar River.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of the
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to approve said plan.
Motion-to receive,file, consider and pass for the first time.
UNFINISHED BUSINESS
3. Regional Training Center Hydrant Loop Project.
Motion-to approve communication from Fire Chief transmitting recommendation to
reject all bids and rebid at a later date.
4. Waterloo Fire Rescue Thermal Imager Project.
Resolution-to approve communication from Fire Chief transmitting recommendation
of award of contract in the amount of$74,671.00 to Municipal Emergency Services,
Inc. of Reinbeck, Iowa.
5. Motion-to approve request of Councilperson Hart to reconsider request of Interim
Holdings (John Foley)for resolution of support for tax credits with the Iowa Finance
Authority for new construction of 30 new single-family homes under the State of
Iowa's Rose Program where the homes would be rented for 15 years and then
offered for sale to the residents in a new subdivision in the Maywood area along
Bishop Avenue.
6. Resolution-to approve communication from Community Planning & Development
Director transmitting request of Interim Holdings (John Foley)for resolution of
support for tax credits with the Iowa Finance Authority for new construction of 30
new single-family homes under the State of Iowa's Rose Program where the homes
would be rented for 15 years and then offered for sale to the residents in a new
subdivision in the Maywood area along Bishop Avenue.
7. Motion-to approve request of Councilperson Reggie Schmitt to reconsider Waterloo,
Iowa Housing Development Action Plan, as prepared by Endeavor Corp. of
Milwaukee, Wisconsin at a total costs of$30,000.00.
8. Resolution-to approve communication from Community Planning & Development
Director transmitting Waterloo, Iowa Housing Development Action Plan, as
prepared by Endeavor Corp. of Milwaukee, Wisconsin at a total costs of
$30,000.00.
November 3, 2008 `-- Page 4
DOCUMENTS
9. Resolution-to approve communication from Acting Superintendent of Waste
Management Services transmitting Completion of Project and Recommendation of
Acceptance of Work performed by EBSCO, Inc. of Janesville, Iowa at a total cost of
$1,126,443.43 in conjunction with the Odor Control and HVAC Replacement,
Contract No. 653.
10. Resolution-to approve communication from Airport Director transmitting Completion
of Project and Recommendation of Acceptance of Work performed by KW Electric,
Inc. at a total cost of$294,823.75 in conjunction with Replacement of Part 139
Airfield Signage at the Waterloo Regional Airport.
11. Resolution-to approve communication from Community Planning & Development
Director transmitting amendment to Development Agreement with MAKO Waterloo
Corporation for the restoration and rehabilitation of the Rath Administration
Building at 1515 Sycamore Street to extend completion date to July 1, 2011.
12. Resolution-to approve communication from Planner II transmitting request of Jamie
Johnson for tax exemptions on improvements totaling $14,500.00 for property
located at 722 Colorado Street located in the Consolidated Urban Revitalization
Area.
13. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with Magee Properties LC for
construction of a 9,000 square foot building at 3400 Wagner,just north of Airline
Highway, with new added taxable value of$322,170.00 and tax rebatement at 50
percent for five years.
14. Resolution-to approve communication from Community Planning & Development
Director transmitting application with Iowa Department of Economic Development
for Brownfields Redevelopment grant in the amount of$250,000.00 for the
Chamberlain Manufacturing site.
15. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Quality Mat Company, Inc.,
410 Rath Street,for$50,000.00.
16. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Pioneer Graphics, Inc., 316
West 5th Street, in the amount of$17,142.25.
17. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Happy Chief of Waterloo Inc.,
218 W. Mullan Avenue, in the amount of$36,832.00.
November 3, 2008 Page 5
18. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with KBBT, Inc. DBA Kings and
Queens Tap, 304 W. 4th Street, in the amount of$2,625.00.
19. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with American Pattern & CNC
Works Inc., 324 Duryea Street, in the amount of$8,750.00.
20. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with JSA Development LLC, 604
Lafayette Street, in the amount of$50,000.00.
21. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Impact Marketing
Technologies, Inc., 110 Fletcher Avenue, in the amount of$25,000.00.
22. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with The Russell Lamson, LC, 209
W. Fifth Street, in the amount of$50,000.00.
23. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Crystal Distribution Services,
Inc., 1432 Sycamore Street, in the amount of$50,000.00.
24. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Blue River Bar, 315 W. 4th
Street, in the amount of$12,500.00.
25. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with Cedar Valley Fish Market, Inc.,
218 Division Street, in the amount of$15,480.00.
26. Resolution-to approve communication from City Planner transmitting contract for
Jumpstart Small Business Assistance Program with City & National Employment,
221 E. 4th Street, in the amount of$50,000.00.
ORDINANCES TO BE ADOPTED
27. An ordinance amending the 2007 Waterloo Code of Ordinances to add new section
pertaining to Waste Hauler.
Motion-to receive, file, consider and pass for the third time and adopt ordinance.
November 3, 2008 `- Page 6
28. Rezone from "R-2" One and Two Family Residence District to "R-3,R-P"Planned
Multiple Residence District property generally located on the block bounded by Ash
Street, Mobile Street, Newell Street and Webster Street to allow for the development
of 40 townhouse units and a community building—CommonBond Communities.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
29. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$3,199.00 for work performed
by the Water Works at 400 Gable Street, together with recommendation of approval
of Board of Trustees of Waterloo Water Works.
30. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,081.59 for work performed
by the Water Works at 1008 Ann Street, together with recommendation of approval
of Board of Trustees of Waterloo Water Works.
31. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$177.68 for work performed by
the Water Works at 319 Oaklawn, together with recommendation of approval of
Board of Trustees of Waterloo Water Works.
32. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$210.31 for work performed by
the Water Works at 1137 Scott Avenue, together with recommendation of approval
of Board of Trustees of Waterloo Water Works.
33. 2008 W.S.A. Restroom Project.
Motion-to instruct Leisure Services Director to prepare plans, specifications, form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as November 17, 2008.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
November 3, 2008 Page 7
MEETINGS
Monday, November 3, 2008
4:25 p.m. -Boards & Commissions, Council Chambers
4:30 p.m. -Public Works Committee, Council Chambers
4:35 p.m. -Finance Committee, Council Chambers
4:50 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Civil Service minutes of September 2, 2008 on file in the City Clerk's office.
2. Board of Waterloo Water Works Trustees minutes of October 22, 2008 on file in the
City Clerk's office.
3. Civil Service Commission list for the position Maintenance Electrician, as certified
by the Civil Service Commission on October 29, 2008.
4. Civil Service Commission list for the position of Downtown Area Maintenance II, as
certified by the Civil Service Commission on October 29, 2008.
5. Civil Service Commission list for the position of Airport Maintenance Worker, as
certified by the Civil Service Commission on October 29, 2008.
6. Civil Service Commission list for the position of Waste Water Operator, as certified
by the Civil Service Commission on October 29, 2008.
CONTRACT PAYMENT SCHEDULE
1. Midport Blvd Extension, Contract No. 717.
Pay estimate No. 5 to Peterson Contractors in the total amount due of$6,184.47.
2. 2009 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract
No. 747.
Pay estimate No. 7 to VJ Engineering in the total amount due of$997.50.
3. Donald Street Trail, Contract No. 700.
Pay Vieth Construction Company in the total amount due of$23,254.48.
BOARDS AND COMMISSIONS
November 3, 2008
4:25 —4:30 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Quentin Hart
Harold Getty
Approval of Agenda, as proposed.
1. Approval of Mayor Hurley's recommendation of appointment of Jan Halm to the
Waterloo Board of Library Trustees, with term expiration date of June 30, 2014.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
October 30, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk