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HomeMy WebLinkAbout10.October THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 27, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality fobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation (if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Tom Jennings, Police Chief Agenda, as proposed or amended. October 27, 2008 Page 2 Minutes of October 20, 2008, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from City Engineer transmitting request of Lori Otto for a waiver for an asphalt driveway to be located at 604 Gilbert Street, together with recommendation of approval. 3. Communication from Police Chief transmitting request of Sullivan Brothers Iowa Veterans Museum Grand Opening Committee to hold parade on November 15, 2008 beginning at 10:00 a.m. with route starting at 218 underpass, West 5th Street to Mulberry Street, Mulberry Street to East Park Avenue, East Park Avenue to 218 underpass . b. Motion to approve the following: 1. Dave Zellhoefer, Assistant City Attorney, to attend Iowa Municipal Attorneys Association Annual Seminar in Johnston, Iowa on November 21, 2008, with costs not to exceed $144.00. 2. Jim Walsh, City Attorney, to attend Iowa Municipal Attorneys Association Annual Seminar in Johnston, Iowa on November 21, 2008, with costs not to exceed $144.00. 3. Barry Straton, Code Enforcement Officer, to take International Code Council Certification Test on Residential Building Inspector in Des Moines, Iowa on November 25, 2008, with costs not to exceed $175.00, including use of city vehicle. 4. Kristen Hoelscher, Police Officer, to attend Fingerprint Identification School in St. Paul, Minnesota on November 16-21, 2008, with costs not to exceed $1,275.00, including use of city vehicle. c. Beer/Liquor License Permit Application Class C La Chiquita, 301 E. 4th Street (Renewal) (Expires 10/29/09) (Includes Sunday Sales) Z's Restaurant & Lounge, 3937 W. Airline Highway (Renewal) (Expires 10/31/09) • October 27, 2008 Page 3 d. Beer License Permit Application Class LaPlacita, 322 W. 4th Street (Renewal) (Expires 10/21/09) (Includes Sunday Sales) Black Hawk Tennis Club, 1005 Black Hawk Road (Renewal) (Expires 10/31/09 (Includes Sunday Sales) ) e. Liquor License Permit Application Class XO Liquor& Food, 428 Franklin Street (New) (Expires 10/20/09) (Includes Sunday Sales) f Wine License Permit Application Class B XO Liquor& Food, 428 Franklin Street (New) (Expires 10/20/09) (Includes Sunday Sales) Prime Mart, 1008 LaPorte Road (Renewal) (Expires 11/22/09) (Includes Sunday Sales) g. Beer License Permit Application Class C XO Liquor& Food, 428 Franklin Street (New) (Expires 10/20/09) (Includes Sunday Sales) Prime Mart, 1008 LaPorte Road (Renewal) (Expires 11/22/09) (Includes Sunday Sales) h. Outdoor Service Area Application La Chiquita, 301 E. 4th Street Black Hawk Tennis Club, 1005 Black Hawk Road i. Cigarette/Tobacco Permit Application Spicoli's Grill, 3555 University Avenue Save More Foods, 1975 Franklin Street j. Bonds. HEARINGS AND BIDS 2. Waterloo Fire Rescue Thermal Imager Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Fire Chief for review. October 27, 2008 Page 4 S . 755. 3. F.Y. 2009 Riverloo Ex osition f n of nottioc of public hearing. Motion-to receive and file proof of publicatio HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to City Engineer for review. UNFINISHED BUSINESS 4. Purchase of One Cab-Over Chassis With Automated Side-Loader Garbage Truck. Resolution-to approve communication from Superintendent of Central Garage transmitting recommendation of award of contract in the amount of$211,754.00 to Truck Country of Cedar Rapids, Iowa. DOCUMENTS 5. Waterloo Public Library Stone Repair and Replacement. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Order No. 1 for a net increase in the amount of$4,734.00 for work performed by Failor Hurley of Hudson, Iowa. 6. Resolution-to approve communication from Superintendent of Central Garage transmitting agreement with Black Hawk County Maintenance Department to provide fuel and vehicle maintenance services. 7. Resolution-to approve communication from Superintendent of Central Garage transmitting agreement with Black Hawk County Solid Waste Commission to provide fuel services and the reimbursement rate. 8. Resolution-to approve communication from Superintendent of Central Garage transmitting agreement with Black Hawk County Sheriff Department to provide fuel services and the reimbursement rate. 9. Resolution-to approve communication from Superintendent of Central Garage transmitting agreement with Black Hawk County Engineering Department to provide fuel services and the reimbursement rate. 10. Resolution-to approve communication from Superintendent of Central Garage transmitting agreement with Black Hawk County Country View to provide fuel services and the reimbursement rate. 11. Resolution-to approve communication from Superintendent of Central Garage transmitting agreement with Black Hawk County Health Department to provide fuel and maintenance services. October 27, 2008 Page 5 12. Resolution-to approve communication from Superintendent of Central Garage transmitting agreement with Waterloo Community School District to provide fuel services and the reimbursement rate. 13. Resolution-to approve communication from Planner II transmitting request of Kevin Rose for tax exemptions on improvements totaling $11,200.00 for property located at 300 Blowers Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 14. Resolution-to approve communication from Planner II transmitting request of Ronald Dagitz for tax exemptions on improvements totaling $18,000.00 for property located at 1651 Longfellow Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 15. Resolution-to approve communication from Assistant City Engineer transmitting agreement with Larson Construction Company Inc.for use of local agency roads as detours for northbound and southbound U.S. 63 in conjunction with utility connections in the 1500 block of Logan Avenue (U.S. Highway 63)for the new Logan Middle School. 16. Resolution-to approve communication from Community Planning & Development Director transmitting an amendment to the Occupancy Agreement with Robert and Rita Welter allowing Robert and Rita Welter to carry additional insurance on the homestead portion of the 40 acre farm site located at 4012 Leversee Road. 17. Resolution-to approve communication from Community Planning & Development Director transmitting Purchase Order at a cost of$2,500.00 with Howard R. Green Company to apply for an IDED Brownfields Grant in the amount of$200,000.00 for continued demolition and asbestos removal at the Chamberlain Manufacturing site. 18. Resolution-to approve communication from Superintendent of Traffic Operations transmitting City-State agreement with Iowa Department of Transportation for Traffic Safety Improvements grant in the amount of$68,133.00, with no local match,for traffic safety improvements on Easton at 11th and Easton at Hammond Avenue. 19. Resolution-to approve communication from Community Planning & Development Director transmitting Waterloo, Iowa Housing Development Action Plan, as prepared by Endeavor Corp. of Milwaukee, Wisconsin at a total costs of $30,000.00. October 27, 2008 `-- Page 6 RESOLUTIONS TO BE ADOPTED 20. Resolution-to approve communication from Community Planning & Development Director transmitting request of Common Bond for resolution of support for tax credits with the Iowa Finance Authority for construction of 4 to 6 unit townhouses with 40 units for an affordable housing development at the southeast corner of Newell and Mobile Streets. 21. Resolution-to approve communication from Community Planning & Development Director transmitting request of Whitman Point for resolution of support for tax credits with the Iowa Finance Authority for new construction of a multiple story building with 55 units for an affordable senior assisted living housing development on Flammang Drive, near Dr. Snead's office. 22. Resolution-to approve communication from Community Planning & Development Director transmitting request of Fortus Group for resolution of support for tax credits with the Iowa Finance Authority for new construction of 12 apartment buildings containing 95 new housing units for affordable housing for rent on land behind the Super Target. 23. Resolution-to approve communication from Community Planning & Development Director transmitting request of Interim Holdings (John Foley)for resolution of support for tax credits with the Iowa Finance Authority for new construction of 30 new single-family homes under the State of Iowa's Rose Program where the homes would be rented for 15 years and then offered for sale to the residents in a new subdivision in the Maywood area along Bishop Avenue. 24. Resolution-to approve communication from Community Planning & Development Director transmitting request of Cardinal Capital Management for resolution of support for tax credits with the Iowa Finance Authority for rehabilitation of existing Liberty Manor senior apartments at 1119 Kent Circle for 57 senior housing units. ORDINANCES TO BE ADOPTED 25. An ordinance amending the 2007 Waterloo Code of Ordinances to add new section pertaining to Waste Hauler. Motion-to receive, file, consider and pass for the second time. 26. Rezone from "R-2" One and Two Family Residence District to "R-3,R-P"Planned Multiple Residence District property generally located on the block bounded by Ash Street, Mobile Street, Newell Street and Webster Street to allow for the development of 40 townhouse units and a community building—CommonBond Communities. Motion-to table to the November 3, 2008 council meeting. October 27, 2008 Page 7 NEW BUSINESS 27. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request for installation of streetlights at the northwest corner of Bankers Blvd. and Fischer Drive; the northeast corner of Tower Park and Bankers Blvd., and the northwest corner of Tower Park and Fischer Drive. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, March 24, 2008 4:55 p.m. -Human Resources Committee, Council Chambers 5:00 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Planning, Programming and Zoning Commission minutes of September 9, 2008 on file in the City Clerk's office. 2. Memorial Hall Commission minutes of September 24, 2008, on file in the City Clerk's office. 3. Northeast Iowa Response Group minutes of September 11, 2008 on file in the City Clerk's office. 4. Municipal Telecommunications Utility (MTU)Board minutes of August 19, 2008 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2008 Street Reconstruction, Contract No. 736. Pay estimate No. 12 to Aspro in the total amount due of$258,455.91. 2. F.Y. 2007 Street Reconstruction, Contract No. 718. Pay estimate No. 26 to Aspro in the total amount due of$162,183.50. October 27, 2008 `"' `" Page 8 3. F.Y 2008 Asphalt Overlay Program, Contract No. 737. Pay estimate No. 10 to Aspro in the total amount due of$54,636.31. 4. F.Y. 09 Sidewalk Assessment Repair Program-Zone 8, Contract No. 746. Pay estimate No. 1 to Bentley Construction Inc. in the total amount due of $11,467.69. 5. Commercial Street Extension & River Road Relocation & Storm Water Pump Station, Contract No. 720. Pay estimate No. 1 to Cedar Valley Corporation in the total amount due of $341,065.20. 6. Riverloop Exposition Plaza Division 1, Contract NO. 721. Pay estimate No. 20 to Cunningham Construction in the total amount due of $27,362.75. 7. Former Chamberlain Demolition Project, Contract No. 741. Pay estimate No. 6 to D.W. Zinser Co. Inc. in the total amount due of$41,786.32. 8. Demolition Project 157-D-GO-05-26-08. Pay estimate Nos. 1 and 2 to Lehman Trucking & Excavating in the total amount due of$16,755.00. 9. F.Y. 2008 E. 4th St. Reconstruction & Streetscape Improvements, Contract No. 742. Pay estimate No. 6 to Peterson Contractors in the total amount due of$127,314.68. 10. Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713. Pay estimate No. 31 to Peterson Contractors in the total amount due of $109,580.64. 11. F.Y. 09 Permanent Closure of RR Crossing across Black Hawk Creek, Contract No. 747. Pay estimate No. 7 to VJ Engineering in the total amount due of$1,968.75. 12. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook Enhancements, Contract No. 743. Pay estimate No. 3 to Vieth Construction Corp. in the total amount due of $6,941.74. Council Work Session October 27, 2008 5:00 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Review of Yard Waste & Recycling Schedule and Citywide Cleanup Dates—Acting Superintendent of Waste Management Services. 2. Review of applications for Iowa Finance Authority Tax Credits—Community Planning & Development Director. Adjourn. Nancy Eckert City Clerk Council Work Session October 23, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 20, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning & Development Director. Agenda, as proposed or amended. October 20, 2008 \-- `' Page 2 Minutes of October 13, 2008, Regular Session, as proposed. Proclamation declaring October 19-25, 2008 as CHARACTER COUNTS Week. Proclamation declaring October 23-31, 2008 as Red Ribbon Week. Proclamation declaring November 2-8, 2008 as Radiologic Technology Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. b. Beer/Liquor License Permit Application Class C Embassy Lounge, 225 East 5th Street (Renewal) (Expires 11/22/09) (Includes Sunday Sales) Jeorgi's, 1905 Commercial (New) (Expires 10/14/09) c. Liquor License Permit Application Class A The Supervisors Club, 3265 DeWitt Road (Renewal) (Expires 11/9/09) (Includes Sunday Sales) d. Outdoor Service Area Application The Supervisors Club, 3265 DeWitt Road e. Cigarette/Tobacco Permit Application Eagle's After Hours, 312 West 4th Street HEARINGS AND BIDS 2. Purchase One 2009 Automated Side-Loadinq Garbage Truck. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. October 20, 2008 Page 3 3. Regional Training Center Hydrant Loop Project. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Fire Chief for review. HEARINGS 4. Rezone from "R-2" One and Two Family Residence District to "R-3,R-P"Planned Multiple Residence District property generally located on the block bounded by Ash Street, Mobile Street, Newell Street and Webster Street to allow for the development of 40 townhouse units and a community building—CommonBond Communities. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. 5. Rezone from "R-3"Multiple Residence District and "R-4,R-P"Planned Multiple Residence District to "R-2" One and Two Family Residence District property generally located at 2265 Lafayette Street and the northeast corner of Indiana and Lafayette Streets for the purpose of establishing a one and two family subdivision targeted for lower-income war veterans Interim Holdings. Motion-to receive and file proof of publication of notice of public hearing. Motion-to receive and file request of applicant to delay the rezoning. UNFINISHED BUSINESS 6. Rental of Three Motor Graders. Resolution-to approve communication from Superintendent of Central Garage transmitting recommendation of award of contract in the amount of$50,400.00 to Murphy Tractor of Waterloo, Iowa. 7. Purchase of One John Deere 4 Wheel Drive Pro Gator With Attachments. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$25,452.00 to Waterloo Implement of Waterloo, Iowa. 8. Purchase of Four John Deere 1565 Commercial Front Mowers With Attachments. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$89,342.00 to Waterloo Implement of Waterloo, Iowa. • October 20, 2008 \-- ��. Page 4 9. General Obligation Bond Demolition Project (Waterfalls Carwash), Contract No. 1 60-D-EDI-1 0-06-08. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$15,500.00 to Lehman Trucking & Excavating, Inc. 10. General Obligation Bond Demolition Project, Contract No. 159-D-GO-1 0-06-08. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$19,150.00 to Lehman Trucking & Excavating, Inc. PETITIONS FROM PUBLIC 11. Resolution-to approve communication from Assistant City Engineer transmitting request of Larson Construction Co., Inc.for a temporary variance to the truck embargo on West Donald Street between Logan Avenue and Burton Avenue to allow completion of utility work required for the new Logan Middle School project for the two week period beginning November 3, 2008. DOCUMENTS 12. F.Y. 2007 Riverwalk Loop Trail-East 6th to 18th Streets, Contract No. 696. Motion-to approve communication from Associate Engineer transmitting Change Order No. 6 for a net increase in the amount of$10,917.50 for work to be performed by Peterson Contractors, Inc. of Reinbeck, Iowa. 13. F.Y. 2007 Riverwalk Loop Trail -East 6th to 18th Streets, Contract No. 696. Motion-to approve communication from Associate Engineer transmitting Change Order No. 7 for a net increase in the amount of$21,060.00 for work to be performed by Peterson Contractors, Inc. of Reinbeck, Iowa. 14. F.Y. 2007 Recreational Trail-Cedar Bend Park to Mullan Avenue, Contract No. 714. Motion-to approve communication from Associate Engineer transmitting Change Order No. 9 to a net increase in the amount of$73,266.00 for work to be performed by Cedar Valley Corporation of Waterloo, Iowa. 15. Airfield Signage Project at the Waterloo Airport, AIP 3-19-0094-26. Motion-to approve communication from Airport Director transmitting Change Order No. 2 for a net decrease in the amount of$4,932.25 for work performed by K&W Electric of Cedar Falls, Iowa. 16. Escalator Repair at Five Sullivan Brothers Convention Center. Motion-to approve communication from Building Official/Maintenance Administrator transmitting Change Order No. 1 for a net increase in the amount of$6,722.43 for work performed by Kone, Inc. of Moline, Illinois. • October 20, 2008 Page 5 17. General Obligation Bond Demolition Project (Waterfalls Carwash), Contract No. 160-D-EDI-10-06-08. Resolution-to approve communication from Contracts and Grants Coordinator transmitting agreement in the amount of$15,500.00 with Lehman Trucking & Excavating, Inc. 18. General Obligation Bond Demolition Project, Contract No. 159-D-GO-10-06-08. Resolution-to approve communication from Contracts and Grants Coordinator transmitting agreement in the amount of$19,150.00 with Lehman Trucking & Excavating, Inc. 19. Resolution-to approve communication from Assistant City Engineer transmitting Construction Plans for the West Ridgeway Avenue Two-Way Left Turn Lanes, Phase I, as submitting by VJ Engineering, Inc. of Cedar Falls, Iowa. 20. Resolution-to approve communication from Leisure Services Director transmitting five-year Beverages Agreement with Pepsi Americas for$12,000.00 per year for beverages sold at Young Arena, Gates Park Pool, Byrnes Park Pool, Byrnes Tennis Center and the Youth Baseball Complex at Cedar River Park. 21. Resolution-to approve communication from Planner II transmitting request of Fred & Vickie Bentley for tax exemptions on improvements totaling $20,000.00 for property located at 712 Wallgate Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 22. Resolution-to approve communication from Planner II transmitting request of Vicki Sherwood for tax exemptions on improvements totaling $99,500.00 for property located at 320 Madison Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 23. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Completion of Project and Recommendation of Acceptance of Work at a total cost of$354,405.43 for work performed by Kone, Inc. of Moline, Illinois in conjunction with Escalator Repair at Five Sullivan Brothers Convention Center. 24. Resolution-to approve communication from Community Planning & Development Director transmitting Permanent Easement Agreement with Waterloo Schools for property generally located at 1628 Washington Street for installation of an emergency siren. 25. Resolution-to approve communication from Assistant City Engineer transmitting agreement with Iowa Department of Transportation for use of local agency roads as detours to detour U.S. 63 traffic on city streets in conjunction with utility connections for the new Logan Middle School for the period of November 3-21, 2008. October 20, 2008 `-- `-- Page 6 26. Resolution-to approve communication from Associate Engineer transmitting Supplement Agreement No. 7 with AECOM of Waterloo, Iowa for construction review services at a cost of$10,500.00 in conjunction with F.Y. 2007 Recreational Trail- Cedar Bend Park to Mullan Avenue, Contract No. 714, and F.Y. 2007 Riverwalk Loop Trail-East 6th to 18th, Contract No. 696. 27. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Professional Services Agreement with Gilmor and Doyle Mechanical and Electrical Consulting Engineers of Waterloo, Iowa at a cost not to exceed $3,500.00 to develop options to mitigate storm water issues for the basement of City Hall. RESOLUTIONS TO BE ADOPTED 28. Resolution-to cancel the November 24, 2008 regular council meeting due to the Thanksgiving Holiday. ORDINANCES TO BE ADOPTED 29. An ordinance amending the 2007 Waterloo Code of Ordinances to add new section pertaining to Waste Hauler. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. NEW BUSINESS 30. Purchase One 2009 Combination Jet and Vacuum Truck. Motion-to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as December 1, 2008. 31. Purchase of One Heavy Duty Brush Chipper Unit. Motion-to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as November 17, 2008. October 20, 2008 Page 7 32. Purchase of Ambulance Chassis. Motion-to instruct Fire Chief to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as November 17, 2008. 33. Purchase of Ambulance Module. Motion-to instruct Fire Chief to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as December 15, 2008. 34. Collection Storage, Phase II and Phase III. Motion-to instruct Director of Cultural &Arts Commission to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as November 17, 2008. 35. Resolution-to approve communication from City Planner transmitting proposed extension of Consolidated Urban Revitalization Area with the proposed boundaries to encompass LaPorte Road/Highway 218, University Avenue/Ansborough Avenue, an area south of Northgate Addition, a part of Section 14 Township 89 Range 13 and the Cedar River, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as November 3, 2008. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, October 20, 2008 4:40 p.m. -Building & Grounds Committee, Council Chambers 4:45 p.m. - Ordinance Committee, Council Chambers 4:55 p.m. -Public Works Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers October 20, 2008 Page 8 PUBLIC INFORMATION 1. Waterloo Public Library Board of Trustees minutes of September 8, 2008 on file in the City Clerk's office. 2. Waterloo Leisure Services Commission minutes of August 12, 2008 on file in the City Clerk's office. 3. Communication from Community Development Director transmitting resignation of Christopher Leach, Rehabilitation Specialist, effective October 13, 2008, together with recommendation of payment of$1,723.96 for unused vacation time and sick pay. CONTRACT PAYMENT SCHEDULE 1. Donald Street Recreational Trail, Contract No. 700. Pay estimate No. 2 to Ament Inc. in the total amount due of$12,154.63. 2. F.Y. 2008 Sidewalk and Recreational Trail Repair-Zone 8, Contract No. 740. Pay estimate No. 6 to B&B Builders in the total amount due of$3,014.16. 3. FY 2008 Commercial Street Extension & River Road Relocation & Storm Water Pump Station, Contract No. 671. Pay estimate No. 1 to Cedar Valley Corp in the total amount due of$300,363.40. 4. Streetscape Improvements E. 4th Street, Contract No. 742. Pay estimate No. 5 to Craig Ritland Landscape Architects in the total amount due of $440.00. 5. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre, Phase II. Pay estimate No. 38 to Earth Tech in the total amount due of$11,681.00. 6. F.Y. 08 Public Market Building, Contract No. 738. Pay estimate No. 5 to Prairie Construction Co. Inc. in the total amount due of $75,464.00. 7. Donald Street Recreational Trail, Contract No. 700. Pay estimate No. 3 to Vieth Construction Company in the total amount due of $51,499.50. ORDINANCE COMMITTEE October 20, 2008 4:45 —4:55 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tern All Council Members Approval of Agenda, as proposed. 1. Review of ordinance amending the 2007 Waterloo Code of Ordinances by adding a new section pertaining to Waste Hauler. ADJOURNMENT Nancy Eckert City Clerk --r Council Work Session October 16, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 13, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three(3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. • Moment of Silence. Pledge of Allegiance: Noel Anderson, Community Planning & Development Director. Agenda, as proposed or amended. October 13, 2008 Page 2 Minutes of October 6, 2008, Regular Session, and October 2, 2008 Special Session, as proposed. Downtown Project Review by Earth Tech. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from Police Chief transmitting request of Waterloo Convention & Visitors Bureau & Trekman Racing to hold 5K and 10K races on November 1, 2008 beginning at 9:00 a.m. traveling streets through the downtown and ending at Soldier's and Sailors Park. b. Motion to approve the following: 1. Chuck Carpenter, Chief Electrical Inspector; and Dan Youngblood, Combination Inspector; too attend 2008 NEC Code Changes-Update/Review & Electrical Industry Related Conference in Ankeny, Iowa on October 30-31, 2008, with costs not to exceed $892.00, including use of city vehicle. 2. Nancy Gulick, Community Development Coordinator, to attend National Development Council's Housing Development Finance Professional Series No. 3 in Des Moines, Iowa on November 3-5, 2008, with costs not to exceed $445.00, including use of city vehicle. 3. Dennis Gentz, Assistant City Engineer, to attend Better Concrete Conference in Ames, Iowa on October 30, 2008, with costs not to exceed $160.00, including use of city vehicle. 4. Jason Hernandez, Fire Fighter, to attend Iowa Emergency Medical Services Association Conference in Des Moines, Iowa on November 12-15, 2008, with costs not to exceed $713.00, including use of city vehicle. 5. Steve Jordan, Fire Marshal; and Matt Knox, Fire Inspector; to attend Fire Prevention Education Conference in West Des Moines, Iowa on October 22-24, 2008, with costs not to exceed $874.52, including use of city vehicle. October 13, 2008 Page 3 c. Beer License Permit Application Class C Aldi Inc., 1918 Schukei Road (Renewal) (Expires 11/3/09) (Includes Sunday Sales) d. Wine License Permit Application Class B Aldi Inc., 1918 Schukei Road (Renewal) (Expires 11/3/09) (Includes Sunday Sales) e. Bonds. HEARINGS AND BIDS 2. Rental of Three Motor Graders. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Superintendent of Central Garage for review. DOCUMENTS 3. Resolution-to approve communication from Police Chief transmitting 28E Agreement with Iowa alcoholic Beverages Division for the purpose of providing and funding tobacco enforcement activities 4. Resolution-to approve communication from Community Planning & Development Director transmitting Housing Enterprise Zone Program Agreement with Iowa Department of Economic Development for Black Hawk Contracting & Development for construction of seven new homes on Beech, Madison and Monroe Streets. 5. Resolution-to approve communication from Community Planning & Development Director transmitting Agreement of Prior Lienholder that Waterloo Tent & Tarp SBA is not delinquent and to allow for subordination of any further advances from the city. 6. Resolution-to approve communication from Mayor Tim Hurley transmitting agreement with Greater Cedar Valley Alliance to provide Riverloop Expo Business Plan. 7. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with Iowa Department of Economic Development for Jumpstart Small Business Assistance Program Grant Agreement. October 13, 2008 Page 4 8. Resolution-to approve communication from Community Planning & Development Director transmitting an amendment to the Development Agreement with Deer Creek Development, LLC to change the $80,000.00 grant award from the Titan Trail-Ridgeway Avenue improvements to the Cyclone Drive -Ridgeway Avenue intersection. 9. Resolution-to approve communication from Community Planning & Development Director transmitting Approval of Assignment agreement with Black Hawk Exchange, Inc.for the purchase of property located at 218-220 and 224-226 West 2nd Street. ADD -10. Resolution-to approve communication from Mayor Tim Hurley transmitting agreement with Iowa Department of Economic Development for a Community Development Block Grant (CDBG) Disaster Recovery Housing grant in the amount of$611,090.00. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, October 13, 2008 4:20 p.m. -Human Resources Committee, Council Chambers 4:25 p.m. - Public Works Committee, Council Chambers 4:30 p.m. -Finance Committee, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Waterloo Commission on Human Rights minutes of July 10, 2008, August 14, 2008 and September 11, 2008 on file in the City Clerk's office. 2. Black Hawk County Criminal Justice Information System Board of Directors minutes of September 3, 2008 on file in the City Clerk's office. 3. Black Hawk County 911 Service Board minutes of September 3, 2008 on file in the City Clerk's office. 4. Consolidated Public Safety Communications Center Board minutes of September 3, 2008 on file in the City Clerk's office. October 13, 2008 Page 5 5. Waterloo Enterprise Zone Commission minutes of August 22, 2008 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2007 Street Reconstruction Project, Contract No. 718. Pay estimate No. 26 to Aspro in the total amount due of$90,137.04. 2. F.Y. 2008 Street Reconstruction Project, Contract No. 736. Pay estimate No. 12 to Aspro in the total amount due of$399,527.16. 3. F.Y. 2008 Asphalt Overlay Program, Contract No. 737. Pay estimate No. 9 to Aspro in the total amount due of$188,925.69. 4. F.Y. 2008 Public Market Building, Contract No. 738. Pay estimate No. 12 to Craig Ritland Landscape Architect in the total amount due of $80.00. 5. F.Y. 2007 Riverloop Expo Plaza, Phase 1, Contract No. 721. Pay estimate No. 12 to Craig Ritland Landscape Architect in the total amount due of $29,500.00. 6. Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 20 to Cunningham Construction in the total amount due of $222,913.04. 7. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713. Pay estimate No. 14 to Earth Tech in the total amount due of$20,601.46. 8. US 63 Westfield Avenue Connection, Contract No. 730. Pay Earth Tech in the total amount due of$4,610.99. 9. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69) 3H-07. Pay estimate No. 29 to Earth Tech in the total amount due of$49,986.42. 10. West Shaulis Road Extension, STP-U-8155(696)-70-07. Pay estimate No. 8 to Kirkham Michael &Associates in the total amount due of $17,928.82. 11. F.Y. 2008 4th Street Reconstruction & Streetscape, Contract No. 742. Pay estimate No. 4 to Peterson Contractors in the total amount due of$159,591.68. 12. 09 Permanent Closure of RR Crossing Across Black Hawk Creek, Contract No. 747. Pay estimate No. 6 to VJ Engineering in the total amount due of$3,516.34. • October 13, 2008 Page 6 13. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook Enhancements, Contract No. 743. Pay estimate No. 2 to Vieth Construction Corp. in the total amount due of $12,604.32. Council Work Session October 13, 2008 4:45 —5:25 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. 2008 Flood Update—Mayor Hurley Adjourn. Nancy Eckert City Clerk Council Work Session October 9, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, OCTOBER 6, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality fobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Boy Scout Troop 2—Scout Master John Blanchard. Agenda, as proposed or amended. October 6, 2008 Page 2 Minutes of September 22, 2008, Regular Session, as proposed. Proclamation declaring October 5-11, 2008 as Mental Illness Awareness Week. Proclamation declaring October 5-11, 2008 as Fire Prevention Week. Presentation of Certificate for East-Wood Neighborhood Association. Progress Report on Riverfront Renaissance Project. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. b. Motion to approve the following: 1. Tom Schuster, Police Officer, to attend Science of Fingerprint Identification Course in St. Paul, Minnesota on November 16-21, 2008, with costs not to exceed $1,425.00, including use of city vehicle. 2. Al Bovy, Police Officer, to attend Basic Sniper School in Montezuma, Iowa on October 5-9, 2008, with costs not to exceed $875.00, including use of city vehicle. 3. Bonnie Winninger, Education Director, to attend Annual Conference of the Iowa Museum Association in Council Bluffs, Iowa on October 5-7, 2008, with costs not to exceed $430.00. 4. Sinead & Hugh O'Donnell, Visiting Artists/Performers, to perform at Center For The Arts in Waterloo, Iowa on October 6-14, 2008, with costs not to exceed $286.00. 5. Frances Kepes, Visiting Artist/Performer, to perform at Center For The Arts in Waterloo, Iowa on October 1-4, 2008, with costs not to exceed $179.97. 6. Communication from Community Planning & Development Director transmitting recommendation of appointment of Adam Poll to the position of Associate Planner, effective at a mutually agreed upon date. October 6, 2008 Page 3 7. Communication from Mayor Hurley transmitting recommendation of appointment of Scott Grapp and Larry Moser to the Enterprise Zone Commission effective immediately. c. Beer License Permit Application Class B Gates Park Golf Course, 820 E. Donald Street (Renewal) (Expires 10/3/09) (Includes Sunday Sales) d. Beer License Permit Application Class C Kwik Star, 506 W. 9th Street (Renewal) (Expires 11/18/09) (Includes Sunday Sales) Holiday Stationstore, 1604 LaPorte Road (Renewal) (Expires 11/30/09) (Includes Sunday Sales) All Stop Convenience Stores, 2424 Ranchero Road (Renewal) (Expires 11/26/09) (Includes Sunday Sales) Metro Mart, 2332 Falls Avenue (Renewal) (Expires 11/13/09) (Includes Sunday Sales) DELETE - Tonitas Express 2, 320 Commercial Street (New) (Expires 8/27/09) (Includes Sunday Sales) e. Beer/Liquor License Permit Application Class C Red Lobster, 941 San Marnan Drive (New Owner) (Expires 3/10/09) (Includes Sunday Sales) The Brown Bottle, 209 W. 5th Street (Renewal) (Expires 10/21/09) (Includes Sunday Sales) Doughy Joey's Peetza Joynt, 300 W. 4th Street (Renewal) (Expires 10/7/09) (Includes Sunday Sales) LJ's Neighborhood Grill & Bar, 3550 Kimball Avenue (Renewal) (Expires 11/15/09) (Includes Sunday Sales) f. Outdoor Service Area Gates Park Golf Course, 820 E. Donald Street Dough Joey's Peetza Joynt, 300 W. 4th Street LJ's Neighborhood Grill & Bar, 3550 Kimball Avenue g. Fireworks Display Application East High School, 214 High Street,for Homecoming on October 3, 2008 h. Retail Cigarette/Tobacco Permit Application XO Food & Liquor, 438 Franklin Street i. Bonds. October 6, 2008 Page 4 HEARINGS AND BIDS 2. Regional Training Center Hydrant Loop Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Fire Chief for review. 3. General Obligation Bond Demolition Project, Contract No. 159-D-GO-10-06-08 (former Water Falls Car Wash at 203 Jefferson Street). Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Contracts and Grants Coordinator for review. 4. Purchase of 100 Parking Meters and Related Equipment. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, bid document,form of contract, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Superintendent of Traffic Operations for review. 5. Purchase of Four John Deere 1565 Commercial Front Mowers With Attachments. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. October 6, 2008 Page 5 6. Purchase of One John Deere 4-Wheel Pro Gator With Attachments. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of specifications, bid document, etc. Resolution-to authorize to proceed. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. PETITIONS FROM PUBLIC 7. Resolution-to approve communication from City Planner transmitting request of CommonBond Communities to rezone from "R-2" One and Two Family Residence to "R-3,R-P"Planned Multiple Residence District property generally located on the block bounded by Ash Street, Mobile Street, Newell Street and Webster Street to allow for development of 40 townhouse units and a community building. Set date of hearing as October 20, 2008. 8. Resolution-to approve communication from City Planner transmitting request of Interim Holdings to rezone from "R-3"Multiple Residence District and "R-4,R-P" Planned Multiple Residence District to "R-2" One and Two Family Residence District property generally located at 2265 Lafayette Street and the northeast corner of Lafayette and Indiana Streets for purpose of establishing a one and two family subdivision targeted for lower-income war veterans. Set date of hearing as October 20, 2008. REPORTS 9. Resolution-to approve communication from City Engineer transmitting request to rescind Resolution No. 2008-795 in its entirety and to approve corrected list for Reconstruction and Overlay Street Improvements for 2009. DOCUMENTS 10. F.Y. 2009 Sidewalk Repair Block Grant Program -Zone 8, Contract No. 751. Motion-to approve communication from Assistant City Engineer transmitting Change Order No. 1 for a net increase in the amount of$564.20 for work performed by B& B Builders and Supply of Waterloo, Iowa. 11. 2008 Lafayette Park Electrical Improvements. Motion-to approve communication from Leisure Services Director transmitting a deduction of$1,000.00 for seed credits for work performed by Scott's Electric of Waterloo, Iowa. October 6, 2008 Page 6 12. Traffic Signal Improvements for Broadway St. and Airport Blvd., CS-TSF-8155(691) & 1693). Motion-to approve communication from Traffic Engineer transmitting Change Order No. 2 for a net increase in the amount of$4,895.00 for work to be performed by KWS Electric. 13. Resolution-to approve communication from City Engineer transmitting Completion of Project and Recommendation of Acceptance of Work performed by B & B Builders and Supply of Waterloo at a total cost of$9,139.05 in conjunction with F.Y. 2009 Sidewalk Repair Block Grant Program-Zone 8, Contract No. 751, and receive and file two-year maintenance bond. 14. Resolution-to approve communication from Leisure Services Director transmitting Certificate of Substantial Completion for work performed by Scott's Electric of Waterloo, Iowa at a total cost of$74,599.47 in conjunction with 2008 Lafayette Park Electrical Improvements. 15. Resolution-to approve communication from Leisure Services Director transmitting Certificate of Substantial Completion for work performed by Michael Huff Construction Inc. of Waterloo, Iowa at a total cost of$479,656.75 in conjunction with 2008 Lafayette Park Renovation. 16. Resolution-to approve communication from City Engineer transmitting Professional Services Agreement with Earth Tech AECOM at a cost of$42,000.00 for F.Y. 2009 Biennial Bridge Inspections. 17. Resolution-to approve communication from Director of Cultural & Arts Commission transmitting application with Eastern Iowa Tourism Association for grant in the amount of$1,000.00 to be used for promotion and grant in the amount of $1,500.00 to be used for advertising for the Waterloo Center For The Arts and the Phelps Youth Pavilion, with 50 percent required match. 18. Asbestos Removal, Contract No. 132-AR-09-29-08-GO (120, 123 & 133 Argle Street). Resolution-to approve communication from Contracts & Grants Coordinator transmitting recommendation of award of contract in the amount of$3,600.00 to August Enterprises, L.L.C. and to approve said contract. 19. Resolution-to approve communication from Planner II transmitting request of Tatahneeka Holmes & Troy Dalrymple for tax exemptions on improvements totaling $91,840.00 for 115 Albany Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. • October 6, 2008 Page 7 20. Resolution-to approve communication from Planner II transmitting request of Larry & Diane McGrane for tax exemptions on improvements totaling $11,620.00 for property located at 230 Alta Vista Avenue located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 21. Resolution-to approve communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $70,000.00 for property located at 1927 Franklin Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 22. Resolution-to approve communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $70,000.00 for property located at 1925 Franklin Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 23. Resolution-to approve communication from Planner II transmitting request of Iowa Heartland Habitat for Humanity for tax exemptions on improvements totaling $75,000.00 for property located at 1423 W. 2nd Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 24. Resolution-to approve communication from Planner II transmitting request of Christopher Doughty for tax exemptions on improvements totaling $91,840.00 for property located at 433 Beech Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 25. Resolution-to approve communication from Community Planning & Development Director transmitting Memorandum of Understanding with Iowa Northland Regional Council of Governments at a cost not to exceed $2,030.00 to prepare Low-Head Dam Safety Program application for development of the portage between 4th Street and 5th Street. 26. Resolution-to approve communication from Community Planning & Development Director transmitting application with Iowa Department of Natural Resources for Low-Head Dam Safety Program funding in the amount of$135,300.00 to be used for development of the portage between 4th Street and 5th Street as part of the Cedar River Water Trail in Downtown Waterloo. 27. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with Deere & Company for entrance locations as part of the West Commercial Street extension project. October 6, 2008 Page 8 28. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with Vandewalle & Associates at a maximum cost of$60,000.00 for work on the River Loop marketing and fundraising, Expo and Public Market planning and marketing, Downtown Waterloo block-by-block development and signage/way finding, downtown housing in the Cedar River Plaza and East 6th Street areas, and continued input on redevelopment design and uses. ORDINANCES TO BE ADOPTED 29. An ordinance amending the 2008 Traffic Code to allow installation of an all-way stop at Penneys Street and Crossroads Boulevard. Motion-to receive, file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. NEW BUSINESS 30. F.Y. 2009 Riverloop Exposition Plaza Signage, Contract No. 755. Motion-to instruct City Engineer to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as October 27, 2008. 31. Purchase of One 2009 Automated Side-Loading Garbage Truck. Motion-to instruct Superintendent of Central Garage to prepare specifications, bid document, etc. Motion-to receive and file specifications, bid document, etc. Resolution-to preliminarily approve specifications, bid document, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as October 20, 2008. 32. Thermal Imager Project for Waterloo Fire Rescue. Motion-to instruct Fire Chief to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as October 27, 2008. 33. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$621.87 for work performed by the Water Works at 1218 Washington Street, together with recommendation of approval of Board of Trustees of Waterloo Water Works. October 6, 2008 Page 9 34. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$2,780.00 for work performed by the Water Works at 405 Ankeny Street, together with recommendation of approval of Board of Trustees of Waterloo Water Works. 35. Resolution-to approve communication from General Manager of Waterloo Water Works transmitting request to certify the amount of$1,150.00 for work performed by the Water Works at 219 Center Street, together with recommendation of approval of Board of Trustees of Waterloo Water Works. 36. Resolution-to approve communication from Superintendent of Traffic Operations transmitting request to install streetlight at the intersection of Mockingbird Lane and Pintail Drive and a streetlight at the intersection of Athens Drive and Cyclone Drive. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, October 6, 2008 4:30 p.m. - Building & Grounds Committee, Council Chambers 4:35 p.m. -Boards & Commissions, Council Chambers 4:40 p.m. -Human Resources Committee, Council Chambers 4:45 p.m. - Finance Committee, Council Chambers 5:00 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Waterloo Regional Airport Board minutes of August 20, 2008 on file in the City Clerk's office. 2. Communication from Fire Chief transmitting retirement of Nick Courbat, Fire Fighter, effective September 1, 2008, together with recommendation of payment of $11,848.90 for unused sick pay and vacation time. 3. Memorial Hall Commission minutes of August 27, 2008 on file in the City Clerk's office. October 6, 2008 Page 10 4. Communication from Acting Superintendent of Waste Management Services transmitting death of John T. Shea, Superintendent of Waste Management Services, effective September 21, 2008, together with recommendation of payment of$15,272.46 for unused vacation time and sick pay. 5. Community Development Board minutes of July 15, 2008 on file in the City Cleric's office. 6. Board of Waterloo Water Works Trustees minutes of September 24, 2008 on file in the City Clerk's office. 7. Communication from Director of Cultural & Arts Commission transmitting resignation of Scot Schwestka, P.T. Floor Manager/Exhibit Technician, effective September 30, 2008, together with recommendation of payment of$858.00 for unused vacation time and sick pay. 8. Communication from Acting Superintendent of Waste Management Services transmitting retirement of Terry Geerdes, Sewer Maintenance Worker, effective September 30, 2008, together with recommendation of payment of$2,442.00 for unused vacation time. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2008 Sidewalk & Recreational Trail Repair-Zone 8, Contract No. 740. Pay estimate No. 5 to B&B Builders and Supply in the total amount due of $1,508.26. 2. Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 19 to Cunningham Construction in the total amount due of $217,221.22. 3. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713. Pay estimate No. 29 to Peterson Contractors, Inc. in the total amount due of $216,264.29. 4. Waterloo Dam Rehabilitation & Riverwall Reconstruction, Contract No. 713. Pay estimate No. 30 to Peterson Contractors, Inc. in the total amount due of $321,830.34. 5. Cedar River Renaissance Trail Enhancements Riverwalk Loop Overlook Enhancements, Contract No. 743. Pay estimate No. 1 to Vieth Construction Company in the total amount due of $2,735.40. October 6, 2008 Page 11 6. Donald Street Recreational Trail, Contract No. 700. Pay estimate No. 2 to Vieth Construction Company in the total amount due of $45,214.97. BOARDS AND COMMISSIONS October 6, 2008 4:35 —4:40 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of appointment of Scott Grapp and Larry Moser to the Enterprise Zone Commission effective immediately. ADJOURNMENT Nancy Eckert City Clerk Council Work Session October 2, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda. Motion—to adjourn. Nancy Eckert City Clerk - ''\ AGENDA OF THE SPECIAL SESSION OF THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, TO BE HELD IN THE COUNCIL CHAMBERS IN THE CITY HALL, 8:15 A.M. THURSDAY, OCTOBER 2 2008 ROLL CALL: Motion-to approve Agenda, as proposed or amended. Motion-to receive and file copies of Calls. DOCUMENTS 1. Resolution-to approve agreement with State of Iowa for Jumpstart funds for housing and small business assistance. ADJOURNMENT Motion-to adjourn. Nancy Eckert City Clerk