HomeMy WebLinkAbout09.September THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, SEPTEMBER 22, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality fobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Eric Thorson, City Engineer.
Agenda, as proposed or amended.
September 22, 2008 `., `, Page 2
Minutes of September 15, 2008, Regular Session, as proposed.
Proclamation declaring September 27, 2008 as John Deere Day.
Proclamation declaring the second week of October 2008 as Earth Science Day.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from Police Chief transmitting request of East High School to hold
Homecoming Parade on October 3, 2008 beginning approximately at 2:40 p.m. to
3:30 p.m., with route beginning at intersection of High and Vine, proceeding to E.
5th and Walnut, continue on East 5th to Sycamore, left on Sycamore, left on East
6th Street, proceeding on East 6th Street crossing Franklin Street returning to East
High School using Martin Luther King Boulevard.
3. Communication from City Engineer transmitting request of Edin Miskic for a
waiver for a concrete driveway to be located at 1918 Liberty Avenue, together
with recommendation of approval.
b. Motion to approve the following:
1. Brian Shannon, Fire Lieutenant, to attend Aerial Ladder Maintenance School in
Oshkosh, Wisconsin on September 22-23, 2008, with costs not to exceed
$366.15, including use of city vehicle.
2. Chuck Carpenter, Chief Electrical Inspector, to attend 2008 Fall Educational
meeting in Fort Dodge, Iowa on October 23-24, 2008, with costs not to exceed
$252.50.
3. Mark Boesen, Manager of Rehabilitation Services, to attend Benefit-Cost Analysis
Training Workshop for FEMA Hazard Mitigation in Johnston, Iowa on September
11-12, 2008, with costs not to exceed $210.00, including use of city vehicle.
4. Kent Shankle, Curator, to attend Association of Midwest Museums and Mountain-
Plains Museums Association Joint Annual Conference in Kansas City, Missouri on
October 22-24, 2008, with costs not to exceed $500.00, including use of city
vehicle.
September 22, 2008 Page 3
5. Travel request for presenters at Art Conference hosted by Waterloo Center For
The Arts in Waterloo, Iowa on September 25-29, 2008, with costs not to exceed
$4,400.00.
6. Frank Krogh, Police Lieutenant, to attend Internal Affairs Training in Omaha,
Nebraska on October 26-31, 2008, with costs not to exceed $1,450.00, including
use of city vehicle.
7. Mike Dobson and Ritchie Hesse, Police Officers, to attend International
Association of Bomb Techs and Investigators Annual In-Service Training in
Downers Grove, Illinois on September 28-October 3, 2008, with costs not to
exceed $2,017.10, including use of city vehicle.
8. Al Bovy, Police Officer, to attend Basic Sniper/Observer School in Montezuma,
Iowa on November 16-20, 2008, with costs not to exceed $875.00, including use
of city vehicle.
9. Brent Cirksena, Police Lieutenant; Jim Bartlett, Police Officer; Todd Wilson,
Planner; to attend Iowa LEIN Network Annual Conference and Training Session in
Johnston, Iowa on October 6-8, 2008, with costs not to exceed $879.72.
10.Travel request for 11 Public Safety Officers to attend LEIN Network Annual
Conference and Training Session in Johnston, Iowa on October 5-8, 2008, with
costs not to exceed $4,884.44.
11.Communication from Director of Cultural & Arts Commission transmitting
recommendation of appointment of Carolyn Carpenter to the position of Youth
Pavilion Manager and Ken Warren to the position of Technician/Preparator,
effective September 23, 2008.
c. Beer/Liquor License Permit Application
Class C
Pat's Tavern, 303 West 4th Street (New) (Expires 9/9/09) (Includes Sunday Sales)
Expresso Café Oasis, 307 West 5th Street (New) (Expires 9/16/09) (Includes Sunday
Sales)
New World Lounge II, 120 Sumner Street (New) (Expires 9/8/09) (Includes Sunday
Sales)
Franklin Street Pizza Pub, 1020 Franklin Street (New) (Expires 9/15/09) (Includes
Sunday Sales)
d. Wine License Permit Application
Class B
Dane Street Liquor, 1027 E. 4th Street (New Location effective 10/1/08) (Expires
8/2/09) (Includes Sunday Sales)
September 22, 2008 Page 4 •
e. Beer License Permit Application
Class C
Dane Street Liquor, 1027 E. 4th Street (New Location effective 10/1/08) (Expires
8/2/09) (Includes Sunday Sales)
f. Liquor License Permit Application
Class E
Dane Street Liquor, 1027 E. 4th Street (New Location effective 10/1/08) (Expires
8/2/09) (Includes Sunday Sales)
g. Outdoor Smoking Area Application
Upstairs After Hours, 708' Jefferson Street
h. Fireworks Display Application
Columbus High School, 3231 West 9th Street on October 3, 2008
HEARINGS AND BIDS
2. 2008 Skate Park Flood Damage Repairs Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve recommendation of Leisure Services Director to award contract
in the amount of$43,705.50 to Spohn and Ranch of Industry, California.
HEARINGS
3. Amendment to the Comprehensive Plan -Future Land Use Map
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to approve said comprehensive plan.
UNFINISHED BUSINESS
4. Purchase of One Current Model Year 30,000 lb Class Loader for Street
Department.
Resolution-to approve purchase in the amount of$119,450.00 from Murphy Tractor
of Waterloo, Iowa.
PETITIONS FROM PUBLIC
5. Resolution-to approve communication from Community Planning & Development
Director transmitting request of United Medical Park for a minor site plan
amendment to the "R-4,C-Z" Conditional Zoning for the purpose of construction of
two additions to the building and parking improvements .
September 22, 2008 Page 5
REPORTS
6. Resolution-to approve communication from Chief Financialcts t b Officerfil trdansmiwithtte ing
owa
Fiscal Year 2008 Annual Financial Report for City
Department of Transportation.
DOCUMENTS
7. F.Y. 2008 Sidewalk Re air Pro ram-Zone 8 and Trail Re airs Contract No. 740.
Motion-to approve communication from Assistant City Engineer transmitting
Change Order No. 1 for a net decrease in the amount Waterloo, ofIo $1,162.50 for work
performed by B&B Builders and Supply of
a.
8. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by B&B Builders
and Supply of Waterloo, Iowa at a total cost of$60,283.18 in conjunction with F.Y.
2008 Sidewalk Repair Program-Zone 8 and Trail Repairs, Contract No. 740, and
receive and file two-year maintenance bond.
9. Preliminary Plat of Nelson's Subdivision.
Resolution-to approve preliminary plat and necessary documents.
10. Resolution-to approve communication from Police hef�blic Safety for an Alcohol
nsmitting agreement withGovernor's Traffic Safety Bureau Iowa Departmentof
Incentive grant in the amount of$17,900.00, with no required match, to be used for
overtime traffic enforcement, travel, one in-car video camera and educational
materials.
11. Resolution-to approve communication from Planner II transmitting request of Iowa
Heartland Habitat for Humanity for tax exemptions on improvements totaling
$81,840.00 for property located at 316 Oneida Street located in the Consolidated
Urban Revitalization Area, together with recommendation of approval.
12. Resolution-to approve communication from Planner II transmitting request of Iowa
Heartland Habitat for Humanity for tax exemptions on improvements totaling
$81,840.00 for property located at 334 Wyoming Street located in the Consolidated
Urban Revitalization Area, together with recommendation of approval.
13. Resolution-to approve communication from Community Development Director
transmitting FY08 Consolidated Annual Performance and Evaluation Report
(C.A.P.E.R.)for CDBG and HOME Program activities for the period of July 1, 2007
through June 30, 2008 to be submitted to the U.S. Department of Housing and
Urban Development.
September 22, 2008
Page 6
14. Resolution-to approve communication from Chief Financial Officer transmitting
agreement with Matt Parrott for purchase of supplies, paper and toner/ink
cartridge products.
15. Composting Collected Yard Waste.
Resolution-to approve communication from Superintendent of Waste Management
Services transmitting Contracts, Bonds and Certificates of Insurance with T& W
Grinding Service of Delhi, Iowa.
16. Resolution-to approve communication from Community Planning & Development
Director transmitting Planning Grant Agreement with Iowa Homeland Security and
Emergency Management Division for funding assistance up to $5,250.00, with city
match of$1,750.00 or in-kind contributions,for update of the Hazard Mitigation
Plan.
AMEND 17. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with Iowa Northland Regional Council of
Governments at a cost up to $7,000.00 to develop updated Hazard Mitigation Plan.
18. Resolution-to approve communication from Community Planning & Development
Director transmitting agreement with the Community Development Board and
Engineering Department for expenditure of Community Development Block Grant
funds for Zone 8 sidewalk repairs.
19. Resolution-to approve communication from Community Planning & Development
Director transmitting extension of agreement with Development Solutions Inc.for
continued work on the Section 108 Loan and BEDI grant programs.
20. Resolution-to approve communication from Community Planning & Development
Director transmitting Roadway Easement Agreement with Deere & Company for
property generally located along the south side of new West Commercial Street.
21. Resolution-to approve communication from Community Planning & Development
Director transmitting Roadway Easement Agreement with Cedar Valley Tech
Works, Inc.for property generally located along south side of new West
Commercial Street.
22. Resolution-to approve communication from Mayor Hurley transmitting application
with Black Hawk County Gaming Association for grant in the amount of
$590,000.00 for the Waterloo Riverfront Baseball Stadium Renovation Project.
•
September 22, 2008 Page 7
RESOLUTIONS TO BE ADOPTED
23. Resolution-to approve communication from Police Chief transmitting request of John
Deere Waterloo Works to close River Road along the north side of their plant from
the intersection of River Road and Commercial Street on the east to the intersection
of River Road and Conger Street on the west beginning September 23, 2008 and
ending November 15, 2008.
24. Resolution-to accept and approve acquisition of property generally located at 317
Oneida Street, as granted by court order pursuant to Section 657A.10A of the Iowa
Code.
25. Resolution-to approve communication from Executive Director of Waterloo
Convention & Visitors Bureau transmitting request to amend Resolution No. 2008-
114 to reassign forfeited funds in the amount of$3,250.00 from the Trailblazers
Off-Road Club and El Centro Latinoamericano to the Grout Museum to assist with
the grand opening celebration of the Sullivan Brothers Iowa Veterans Museum.
26. Resolution-to approve communication from Mayor Tim Hurley transmitting request
for discretionary hotel/motel funds in the amount of$91,000.00.
27. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request to temporarily reduce the speed limit from 45 mph to 30 mph
on River Road on the north side of the John Deere Plant for approximately 1,100
feet.
28. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request to temporarily place a No Parking Here to Corner sign on the
east side of the 2700 block of Randolph Street near the intersection of Easton
Avenue in a southerly direction.
29. Resolution-to approve communication from Planner II transmitting request of Juan
Tobar to forgive three months rent at a cost of$600.00 per month for the lease of
property located at 209 Jefferson Street.
NEW BUSINESS
30. Purchase of One John Deere 4-Wheel Drive Pro Gator With Attachments.
Motion-to instruct Leisure Services Director to prepare specifications, bid document,
etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as October 6, 2008.
September 22, 2008 `-- Page 8
31. Purchase of Four John Deere 1565 Commercial Front Mowers With Attachments.
Motion-to instruct Leisure Services Director to prepare specifications, bid document,
etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as October 6, 2008.
MEND 32. Rental of Three Motor Graders.
Motion-to instruct Superintendent of Central Garage to prepare specifications, bid
document, etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as October 13, 2008.
33. Resolution-to approve communication from Traffic Engineer transmitting request to
install 25 mph speed hump on Heath Street.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, September 22, 2008
4:50 p.m. -Building & Grounds Committee, Council Chambers
4:55 p.m. - Public Works Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Waterloo Housing Authority minutes of July 17, 2008 and September 2, 2008 on
file in the City Clerk's office.
2. Planning, Programming and Zoning Commission minutes of August 5, 2008 on file
in the City Clerk's office.
3. Waterloo Public Library Board of Trustees minutes of July 14, 2008 on file in the
City Clerk's office.
September 22, 2008 Page 9
4. Communication from Fire Chief transmitting retirement of Dave Murray, Fire
Lieutenant, effective August 21, 2008, together with recommendation of payment of
$18,380.71.
5. Communication from Fire Chief transmitting appointment of Tyler Elliott, Jeremiah
Van Dyke and Matt Carter to the position of firefighter, effective September 29,
2008.
CONTRACT PAYMENT SCHEDULE
1. Asbestos Removal for Former Rath Administration Building.
Pay Alloy Specialty in the total amount due of$1,575.00.
2. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 2 to Ament Inc. in the total amount due of$18,044.27.
3. Asbestos Survey for 120, 123 and 133 Argyle Street.
Pay American Testing & Training, Inc. in the total amount due of$1,190.00.
4. F.Y. 2008 Street Reconstruction Program, Contract No. 736.
Pay estimate No. 11 to Aspro, Inc. in the total amount due of$338,130.39.
5. F.Y. 2007 Street Reconstruction Program, Contract No. 718.
Pay estimate No. 25 to Aspro, Inc. in the total amount due of$14,522.42.
6. F.Y. 2008 Asphalt Overlay Program, Contract No. 737.
Pay estimate No. 8 to Aspro, Inc. in the total amount due of$210,413.23.
7. Demolition of Former Chamberlain Plant, Contract No. 741.
Pay estimate No. 5 to D.W. Zinser Co., Inc. in the total amount due of$75,477.50.
8. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69) 3H-07.
Pay estimate No. 28 to Earth Tech in the total amount due of$57,974.43.
9. F.Y. 2008 Big Rock Road Bridges Replacement With Culverts, Contract No. 739.
Pay estimate No. 5 to Earth Tech in the total amount due of$2,562.15.
10. F.Y. 2007 Cyclone Drive/Titan Trail, Contract No. 727.
Pay estimate No. 3 to K. Cunningham Construction Co. Inc. in the total amount due
of$7,480.30.
11. Riverloop Exposition Plaza Division 1, Contract No. 721.
Pay estimate No. 18 to K. Cunningham Construction Co. Inc. in the total amount
due of$185,535.08.
September 22, 2008
Page 10
12. Cedar River Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 28 to Peterson Contractors Inc. in the total amount due of
$271,375.39.
13. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No.
742.
Pay estimate No. 4 to Peterson Contractors Inc. in the total amount due of
$55,309.38.
14. F.Y. 2008 Public Market Building, Contract No. 738.
Pay estimate No. 4 to Prairie Construction Co. Inc. in the total amount due of
$173,748.00.
15. FY 09 Permanent Closure of RR Crossing Across Black Hawk Creek, Contract No.
747.
Pay estimate No. 5 to VJ Engineering in the total amount due of$2,636.25.
16. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 1 to Vieth Construction Company in the total amount due of
$133,157.22.
17. Prescotts Creek Area Sanitary Sewer Extension Project, Contact No. 703.
Pay estimate No. 4 to Wayne Claassen Engineering in the total amount due of
$1,570.00.
Council Work Session
September 18, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda.
Motion—to adjourn.
Nancy Eckert
City Clerk
•
•
INN
ION•
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, SEPTEMBER 15, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality fobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Rudy Jones, Community Development Director.
Agenda, as proposed or amended.
September 15, 2008 Page 2
Minutes of September 8, 2008, Regular Session, as proposed.
Proclamation declaring September 22-27, 2008 as Dollar Wise Week.
Proclamation declaring September 20, 2008 as Prisoner-of-War/Missing in Action
Recognition Day.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion to approve the following:
1. Mark Boesen, Manager of Rehabilitation Services; and Christopher Leach,
Rehabilitation Specialist; to attend IHO Fall Conference in Waterloo, Iowa on
October 1-3, 2008, with costs not to exceed $500.00, including use of city vehicle.
2. Donna Lesyshen, Waterloo Housing Partnership Coordinator, to attend 2008
Housing Iowa Conference in Des Moines, Iowa on October 2-3, 2008, with costs
not to exceed $461.00.
c. Liquor License Permit Application
Class E
Wine and Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/09) (Includes
Sunday Sales)
d. Wine License Permit Application
Class B
Wine and Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/09) (Includes
Sunday Sales)
Kum N Go, 1104 Washington (Renewal) (Expires 11/2/09) (Includes Sunday Sales)
Kum N Go, 117 E. San Marnan Drive (Renewal) (Expires 11/2/09) (Includes Sunday
Sales)
e. Beer License Permit Application
Class C
Wine and Spirits, 2126 Kimball Avenue (Renewal) (Expires 11/14/09) (Includes
Sunday Sales)
Kum N Go, 1976 Franklin Street (Renewal) (Expires 11/2/09) (Includes Sunday
Sales)
September 15, 2008
Page 3
Kum N Go, 1104 Washington (Renewal) (Expires 11/2/09) (Includes Sunday Sales)
Kum N Go, 117 E. San Marnan Drive (Renewal) (Expires 11/2/09) (Includes Sunday
Sales)
f. Beer/Wine License Permit Application
Special Class C
Main Street Waterloo (Transfer to 300 W. Park Avenue for 9/27/08)
Highway 63 Diner, 3030 Mamie Road (Renewal) (Expires 11/4/09) (Includes
Sunday Sales)
g. Outdoor Smoking Area Application
The Times Sports Bar& Grill, 213-215 E. 5th Street
h. Pawnbroker's License Application
Farris Stereo & Loan, 211 West 18th Street
Money and More, 1516 LaPorte Road
Mister Money - USA, 920 LaPorte Road
Levi Brothers Jewelers LTD, 306 East 4th Street
i. Bonds.
UNFINISHED BUSINESS
2. 2008 Riverfront Stadium Natural Turf System.
Motion-to approve communication from Leisure Services Director transmitting
recommendation to reject all bids.
3. F.Y. 2009 Sidewalk Repair Assessment Program -Zone 8, Contract No. 746.
Resolution-to approve communication from Assistant City Engineer transmitting
recommendation of award of contract in the amount of$35,486.45 to Bentley
Construction, Inc. of Waterloo, Iowa.
REPORTS
4. Resolution-to approve communication from City Engineer transmitting proposed list
for Reconstruction and Overlay Street Improvements for 2009.
DOCUMENTS
5. Taxiway A Rehabilitation Project at Waterloo Regional Airport.
Motion-to approve communication from Airport Director transmitting Change Order
No. 1 for a net increase in the amount of$37,471.20 for work to be performed by
Cedar Valley Corporation of Waterloo, Iowa.
September 15, 2008 `.-
Page 4 •
6. Lafayette Park Project.
Motion-to approve communication from Leisure Services Director transmitting
Change Order No. 1 for a net increase in the amount of$7,746.75 for work
performed by Michael Huff Construction Co. of Waterloo, Iowa.
7. Resolution-to approve communication from Airport Director transmitting agreement
with Earth Tech/AECOM for consulting services at a cost not to exceed $5,000.00
for the FY 2008 IDOT Vertical Infrastructure Program.
8. Resolution-to approve communication from Police Chief transmitting agreement with
Department of Justice Office of Justice Programs for FY08 Edward Byrne Memorial
Justice Assistance grant (JAG) Program in the amount of$22,840.00, with no
required local match, to use for funding of the Tri-County Drug Task Force.
9. Resolution-to approve communication from Leisure Services Director transmitting
agreement with Struxture Architecture for design, construction documents and
construction administration at a cost not to exceed $90,000.00 for the 2009
Riverfront Stadium Home/Visitor Locker Rooms Project.
10. Resolution-to approve communication from Community Planning & Development
Director transmitting purchase order with Howard R. Green Company at a cost of
$5,000.00 to prepare a $1 million EPA Assessment grant application in cooperation
with Waterloo Schools and Black Hawk County, with city and schools project area
to be the US 63 corridor area.
11. Resolution-to approve communication from City Engineer transmitting request from
Earth Tech, Inc. for authorization to transfer$13,000.00 from Weston Solution's
estimated actual costs to Earth Tech's estimated actual costs for unanticipated time
and unexpected utility relocation issues in conjunction with U.S. Highway 63
Westfield Avenue Connection, Contract No. 730.
12. Resolution-to approve communication from City Engineer transmitting request from
Earth Tech/AECOM for authorization to transfer$4,000.00 from Earth Tech's
contingency to expand scope of services for Craig Ritland Landscape Architects in
conjunction with U.S. Highway 63 Improvement, U.S. 218 to Donald Street, NHSX-
63-6(69)-3H-07.
13. Resolution-to approve communication from Community Planning & Development
Director transmitting Certified Local Government National Register Review form
recommending that the Rath Administration Building be nominated for the National
Register of Historic Places, together with recommendation of approval of Waterloo
Historic Preservation Commission and Planning, Programming & Zoning
Commission.
•
September 15, 2008
Page 5
14. Resolution-to approve communication from Community Planning & Development
Director transmitting Property Access Agreements for 100-114 East 10th Street, 105
East 11 th Street, Parcel #8913-25-181-003 and 1202 Sycamore Street to perform
environmental site assessments as part of Brownfields Redevelopment Program in
the downtown area.
15. F.Y. 2009 Sidewalk Repair Assessment Program -Zone 8, Contract No. 746.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$35,486.45 with
Bentley Construction, Inc. of Waterloo, Iowa.
16. Filter Building Roof Replacement.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project at a total cost of$117,439.00 and
Recommendation of Acceptance of Work performed by Service Roofing of Waterloo,
Iowa.
RESOLUTIONS TO BE ADOPTED
17. Resolution-to accept and approve acquisition of property generally located at 717
Columbia Street, as granted by court order pursuant to Section 657A.10A of the
Iowa Code.
NEW BUSINESS
18. Regional Training Center Hydrant Loop Project.
Motion-to instruct Fire Chief to prepare plans, specifications, form of contract, etc.
Motion-to receive and file plans, specifications, form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as October 6, 2008.
19. Purchase of Parking Meters and Related Equipment, Project No. TRF 153-08.
Motion-to instruct Superintendent of Traffic Operations to prepare specifications,
bid document,form of contract, etc.
Motion-to receive and file specifications, bid document,form of contract, etc.
Resolution-to preliminarily approve specifications, bid document,form of contract,
etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as October 6, 2008.
20. Resolution-to approve communication from Leisure Services Director transmitting
request to set date of hearing as September 22, 2008 on bid received for the 2008
Skate Park Flood Damage Repairs Project.
September 15, 2008 �- .. Page 6
21. General Obligation Bond Demolition Project, Contract No. 159-D-GO-10-06-08
(former Water Falls Car Wash, 203 Jefferson Street).
Motion-to instruct Contracts & Grants Coordinator to prepare plans, specifications,
form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as October 6, 2008.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, September 15, 2008
4:30 p.m. - Council Work Session, Council Chambers
4:50 p.m. -Public Works Committee, Council Chambers
4:55 p.m. -Human Resources Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
CONTRACT PAYMENT SCHEDULE
1. West Shaulis Road Extension.
Pay estimate No. 8 to Kirkham Michael & Associates in the total amount due of
$14,727.61.
Council Work Session
September 15, 2008
4:30—4:50 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of discretionary hotel/motel funds Mayor Hurley
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
September 11, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, SEPTEMBER 8, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality fobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Bob Stringer, Human Resources Director.
Agenda, as proposed or amended.
September 8, 2008 �.• Page 2
Minutes of September 2, 2008, Regular Session, as proposed.
Presentation of check in the amount of$50,000.00 from the Junior League to be used for
playground equipment for Lafayette Park.
Proclamation recognizing Bernard Goldstein as 2008 inductee into the American Gaming
Association Hall of Fame.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Clerk transmitting request of McKinstry School, 1232
Independence Avenue,for an exception to burning of yard waste to have two
wood burning 6'x 4'fire pits for the school hot dog roast on October 7, 2008 from
5:30 - 7:30 p.m., together with recommendation of approval of Fire Chief
3. Communication from City Clerk transmitting request of Silver Eagle Harley-
Davidson, 4022 Sergeant Road, to hold a bonfire in the parking lot behind their
building from 8:00- 10:00 p.m. on September 26, 2008, together with
recommendation of Fire Chief
4. Communication from Police Chief transmitting request of Main Street Waterloo to
hold Mayor's Fitness Day on September 25, 2008 from 9:30 a.m. to 12:00 p.m.,
including closing 4th Street from Franklin to Mulberry, Park Avenue from Franklin
to Mulberry and the parking lane only on Mulberry Street between 4th & Park on
the Lincoln Park side.
5. Communication from City Engineer transmitting request of Dean Woelber for a
waiver for a concrete driveway to be located at 1825/1827 Castle Street, together
with recommendation of approval.
6. Communication from City Clerk transmitting request of Silver Eagle Harley-
Davidson, 4022 Sergeant Road, for a variance to the Noise Ordinance on
September 26, 2008 from 5:00 p.m. to 8:00 p.m. in conjunction with a band
playing in their parking lot for Annual Fall Festival, together with recommendation
of approval of Police Chief
I�,
•
September 8, 2008 Page 3
7. Communication from Police Chief transmitting request of West High School to hold
homecoming on September 28, 2008 from 2:00 p.m. to 2:35 p.m., with route
starting eastbound onto Easton Avenue to Baltimore, south on Baltimore to
Ridgeway Avenue, then right on Ridgeway Avenue ending at the entrance to the
back parking lot off Ridgeway Avenue.
b. Motion to approve the following:
1. Paul Huting, Leisure Services Director, to attend Iowa Park & Recreation
Association 2008 Fall Workshop in Cedar Rapids, Iowa on September 17-18,
2008, with costs not to exceed $194.00, including use of city vehicle.
2. Jesse Gaherty, Maintenance Mechanic, to attend Basic Training Wastewater
Treatment Class in Cedar Falls, Iowa on September 16, 17, 23 and 24, 2008,
with costs not to exceed $395.00, including use of city vehicle.
3. Darin Rulapaugh, Police Officer; Kerry Devine and Rob Camarata, Police
Sergeants; to attend National Association of Field Training Officers Conference in
Waterloo, Iowa on September 11-12, 2008, with costs not to exceed $375.00.
4. Bradley Walter, Police Officer, to attend Drug Recognition Expert Program School
in Ames & Clive, Iowa on September 15-27, 2008, with costs not to exceed
$408.00, including use of city vehicle.
5. Dave Mohlis, Police Sergeant; and Jeff Tyler, Police Officer; to attend Iowa Death
Investigator's Association Conference in Sioux City, Iowa on September 14-17,
2008, with costs not to exceed $890.00, including use of city vehicle.
6. Lisa Campbell, Police Sergeant; Tom Sullivan, John Heuer, Joe Zubak and Phillip
Lowrey, Police Officers; to attend National Association of Field Training Officers
Conference in Waterloo, Iowa on September 11-12, 2008, with costs not to exceed
$625.00, including use of city vehicle.
7. Tom Schuster, Police Officer, to attend Crime Scene Photography School in Des
Moines, Iowa on September 30 - October 2, 2008, with costs not to exceed
$365.00, including use of city vehicle.
8. Cammie Scully, Director of Cultural &Arts Commission, to attend Public Art
Conference and Public Art Taskforce meeting in Council Bluffs, Iowa and Omaha,
Nebraska on September 23-25, 2008, with costs not to exceed $433.00.
9. Cammie Scully, Director of Cultural & Arts Commission; Kent Shankle, Curator;
and Chawne Paige, Graphic Designer; to tour Haitian Art collections in
Milwaukee; Wisconsin and Chicago, Illinois on September 29-30, 2008, with costs
not to exceed $4,710.00, including use of city vehicle.
September 8, 2008 �- .- Page 4
c. Beer License Permit Application
Class C
Crossroads BP, 2035 E. Mitchell Avenue (Renewal) (Expires 9/30/09) (Includes
Sunday Sales)
Hy-Vee Gas, 1512 Flammang Drive (Renewal) (Expires 8/26/09) (Includes Sunday
Sales)
d. Beer License Permit Application
Class B
Grout Museum District, 503 South Street (5 days-9/27/08 - 10/02/08)
e. Beer/Liquor License Permit Application
Class C
Rudy's Tacos, 2401 Falls Avenue (Renewal) (Expires 9/27/09)
Franklin Street Pizza Pub, 1020 Franklin Street (New) (Expires 9/15/09) (Includes
Sunday Sales)
f Outdoor Service Area Application
Grout Museum District, 503 South Street
g. Cigarette/Tobacco Permit Application
Jet Lounge, 451 W. Parker
ASSESSMENT HEARING
2. F.Y. 2009 Sidewalk Repair Assessment Program -Zone 8, Contract No. 746.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to adopt Proposed Resolution of Necessity, as proposed or amended.
HEARINGS AND BIDS
3. F.Y. 2009 Sidewalk Repair Assessment Program-Zone 8, Contract No. 746.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
•
September 8, 2008
Page 5
UNFINISHED BUSINESS
4. Composting Collected Yard Waste.
Resolution-to approve communication from Superintendent of Waste Management
Services transmitting recommendation of award of contract in the amount of$25.00
per ton to T&W Grinding Service of Delhi, Iowa.
DOCUMENTS
5. Resolution-to approve communication from City Planner transmitting request for a
variance to the requirements of the Subdivision Ordinance in Section 2.3(1)Final
Plat Submittal, Section 5.1 Preliminary Plat requirements and Section 5.2 Final Plat
requirements for Wallbaum Minor Plat.
6. Preliminary Plat of Wallbaum Minor Plat.
Resolution-to approve preliminary plat and necessary documents.
7. Final Plat of Wallbaum Minor Plat.
Resolution-to approve final plat and necessary documents.
8. Resolution-to approve communication from City Clerk transmitting application with
Iowa Department of Transportation to place signs within State Highway Right of
Way to allow Five Star Snow Trails Association to place snowmobile trail signs on
city right-of-way.
9. Resolution-to approve communication from Assistant City Engineer transmitting
Construction Plans for paving, sanitary sewer and storm sewer serving Greenbelt
Centre Plat No. 3, as submitted by VJ Engineering of Cedar Falls, Iowa and the
Sewage Treatment Agreement with Iowa Department of Natural Resources.
10. Resolution-to approve communication from Planner II transmitting request of Iowa
Heartland Habitat for Humanity for tax exemptions on improvements totaling
$80,000.00 for property located at 949 Oneida Street located in the Consolidated
Urban Revitalization Area, together with recommendation of approval.
11. Resolution-to approve communication from Community Planning & Development
Director transmitting application with Iowa Department of Economic Development
for Enterprise Zone Benefits to include Whitman Point, a 55 unit multi-story
building generally located on Flammang Drive behind Factory Card Outlet to
provide assisted living for residents 55 and older, together with recommendation of
approval of Enterprise Zone Commission.
RESOLUTIONS TO BE ADOPTED
12. Resolution-to authorize 100 percent rebate of building permit fees for
primary/owner occupied residential property damaged in the 2008 Flood for only
that portion of the damage caused by the flood.
•
September 8, 2008 `.- . Page 6
ORDINANCES TO BE ADOPTED
13. An ordinance amending the 2008 Traffic Code by adding Subsection (11 a)Prospect
Blvd. to Section 549, Loading Zone (to allow a 5-minute loading zone on the
northeast side of the 200 block of Prospect Boulevard for 164 feet in front
of Kingsley School).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
14. Resolution-to approve communication from City Planner transmitting amendments
to City of Waterloo Comprehensive Plan. Set date of hearing as September 22,
2008.
15. Resolution-to approve request from City Attorney for approval to associate with
labor counsel Michael Galloway at the rate of$155.00 per hour on an as-needed
basis during upcoming negotiations on collective bargaining agreements.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, September 8, 2008
5:00 p.m. - Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Civil Service Commission minutes of July 31, 2008 on file in the City Clerk's office.
2. Certified list for the position of Associate Planner as certified by Civil Service
Commission on September 2, 2008.
3. Board of Waterloo Water Works Trustees minutes of August 20, 2008 on file in the
City Clerk's office.
4. Black Hawk County 911 Service Board minutes of August 6, 2008 on file in the
City Clerk's office.
• September 8, 2008 Page 7
5. Consolidated Public Safety Communications Center Board minutes of August 6,
2008 on file in the City Clerk's office.
6. Black Hawk County Criminal Justice Information System Board of Directors
minutes of August 6, 2008 on file in the City Clerk's office.
7. Communication from Building Official/Maintenance Administrator transmitting
retirement of Mike Kehoe, Chief Electrical Inspector, effective August 31, 2008,
together with recommendation of payment of$11,720.48 for unused vacation time.
CONTRACT PAYMENT SCHEDULE
1. Asphalt Overlay Program, Contract No. 737.
Pay estimate No. 7 to Aspro, Inc. in the total amount due of$302,820.58.
2. F.Y. 2008 Street Reconstruction, Contract No. 736.
Pay estimate No. 9 to Aspro, Inc. in the total amount due of$366,557.05.
3. 07 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract
No. 728.
Pay estimate No. 2 to Peterson Contractors in the total amount due of$5,538.98.
4. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No.
742.
Pay estimate No. 1 to Peterson Contractors in the total amount due of$27,420.24.
5. F.Y. 2007 Riverloop Expo Plaza, Phase 1, Contract No. 721.
Pay estimate No. 11 to Craig Ritland Landscape Architect in the total amount due of
$13,032.50.
6. 07 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract
No. 728.
Pay estimate No. 11 to VJ Engineering in the total amount due of$498.75.
7. 09 Permanent Closure of Railroad Crossing Across Black Hawk Creek, Contract
No. 747.
Pay estimate No. 4 to VJ Engineering in the total amount due of$4,367.78.
Council Work Session
September 4, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
TUESDAY, SEPTEMBER 2, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anq item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Michelle Weidner, Chief Financial Officer.
Agenda, as proposed or amended.
„
September 2, 2008 Page 2
Minutes of August 25, 2008, Regular Session, as proposed.
Proclamation declaring September 6, 2008 as United Neighborhood Celebration.
Swearing in of Police Officers Spencer S. Gann and Kyle R. Ullom.
Presentation by Main Street Waterloo extending Appreciation Night for Hometown Heroes
at Friday'Loo on September 5, 2008.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Engineer transmitting request of Sheila Stufflebeam for
a waiver for a concrete driveway to be located at 1538 Lyon Avenue, together
with recommendation of approval.
3. Communication from City Engineer transmitting request of Paul J. Wolter for a
waiver for a concrete driveway to be located at 729 Burbank Avenue, together
with recommendation of approval.
4. Communication from City Engineer transmitting request of Phil Westemeier for a
waiver for a concrete driveway to be located at 1306 Holstein Place, together with
recommendation of approval.
5. Communication from City Clerk transmitting request of West High School, 425 E.
Ridgeway Avenue, to hold bonfire on September 24, 2008 at 8:00 p.m. on the
parking lot on the northwest side of the school.
6. Communication from Police Chief transmitting request of John Deere to hold 90th
Anniversary Celebration of the John Deere Waterloo Operations on September 27,
2008 from 8:00 a.m. to 8:00 p.m. on the grounds of the new RiverLoop Expo , the
Five Sullivan Brothers Convention Center and the parking lot on the east side of
the Courier Building and to close Jefferson Street from the 3rd Street intersection
heading east for 1 1/2 blocks and the southbound lanes of Park Avenue from
Commercial Street to Bluff Street.
September 2, 2008
Page 3
b. Motion-to approve the following:
1. Bob Stringer, Human Resources Director, to attend National Public Employer
Labor Relations Academy Certification Program and Iowa Public Employer Labor
Relations Association Annual Conference in Des Moines, Iowa on September 9-
12, 2008, with costs not to exceed $889.64, including use of city vehicle.
2. Cheryl Huddleston, Human Resources Manager, to attend National Public
Employer Labor Relations Academy Certification Program and Iowa Public
Employer Labor Relations Association Annual Conference in Des Moines, Iowa on
September 9-12, 2008, with costs not to exceed $453.96.
3. Jim Bartlett, Police Officer; and Todd Wilson, Analyst/Programmer; to attend 4th
Annual Governor's Homeland Security Conference in Des Moines, Iowa on
September 30-October 1, 2008, with costs not to exceed $418.08, including use
of city vehicle.
4. Kyle Ullom and Spencer Gann, Police Officers, to attend Iowa Law Enforcement
Academy Intermediate Officer's Certification School at Hawkeye Community
College on September 8-October 31, 2008, with costs not to exceed $6,200.00,
including use of city vehicle.
5. David Meeks, Executive Director of Human Rights Commission, to attend Joint
International Association of Official Human Rights and the National Association of
Human Rights Workers Conference in Detroit, Michigan on September 15-19,
2008, with costs not to exceed $1,716.00.
c. Beer/Liquor License Permit Application
Class C
MaMa Nick's Circle Pizzeria, 1934 Washington (Renewal) (Expires 9/9/09) (Includes
Sunday Sales)
Casey's 218 Pub, 4010-4018 University Avenue (Renewal) (Expires 9/30/09)
(Includes Sunday Sales)
Spicoli's, 3555 University Avenue (Sunday Sales Expires 12/11/08)
Triple D, 921 Broadway (New) (Expires 9/1/09) (Includes Sunday Sales)
d. Fire Works Display Application
Friendship Village at Landmark Commons, 1400 Maxhelen Blvd on 9/7/08
West High School, 425 E. Ridgeway Avenue on 9/26/08
e. Bonds.
September 2, 2008 Page 4 '
HEARINGS AND BIDS
2. Composting Collected Yard Waste.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of scope of services, form of contract, bid
documents, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Waste Management Services for further review.
3. Flood Damage -Boiler Replacement for Center For The Arts.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve recommendation of Building Official/Maintenance
Administrator to award contract in the amount of$75,541.00 to WBC Mechanical
of Waterloo, Iowa.
UNFINISHED BUSINESS
4. 2008 Young Arena Message Center Installation.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$39,710.00 to Signs &
Designs of Cedar Falls, Iowa.
5. 2008 Stone Replacement for Waterloo Public Library.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting recommendation of award of contract in the amount of
$55,300.00 to Failor Hurley Construction of Hudson, Iowa.
6. F.Y. 2009 Sidewalk Repair Block Grant Program-Zone 8, Contract No. 751.
Resolution-to approve communication from Assistant City Engineer transmitting
recommendation of award of contract in the amount of$8,574.85 to B&B Builders
and Supply of Waterloo, Iowa.
7. Asbestos Removal Rath Administration Building, Contract No. 131 AR-09-2-08-GO.
Resolution-to approve communication from Contracts and Grants Coordinator
transmitting recommendation of award of contract in the amount of$237,000.00 to
Advanced Environmental Testing and Abatement of Waterloo, Iowa.
September 2, 2008 Page 5
DOCUMENTS
8. 2008 Stone Replacement for Waterloo Public Library.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Contracts, Bonds and Certificates of Insurance in the
amount of$55,300.00 with Failor Hurley Construction of Hudson, Iowa.
9. 2008 Swimming Pool Filter Replacement and Painting At Gates Pool.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Contracts, Bonds and Certificates of Insurance in the
amount of$129,179.00 with ACCO Unlimited Corporation of Johnston, Iowa.
10. F.Y. 2009 Sidewalk Repair Block Grant Program-Zone 8, Contract No. 751.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$8,574.85 with
B&B Builders and Supply of Waterloo, Iowa.
11. Resolution-to approve communication from Associate Engineer transmitting
Professional Services Agreement with Earth Tech AECOM at a cost of$169,000.00
for construction-related services in conjunction with F.Y. 2008 Cedar Valley River
Renaissance Trail Enhancement, Contract No. 743.
12. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with Schumacher Elevator Company of
Denver, Iowa for maintenance of hydraulic passenger elevator at the Youth Pavilion
at a cost of$120.00 per month.
13. Resolution-to approve communication from Director of Cultural & Arts Commission
transmitting application with Union Pacific Foundation for grant in the amount of
$2,500.00, with no required match,for new membership card printer, software and
program supplies for the Phelps Youth Pavilion.
14. Resolution-to approve communication from Planner II transmitting request of Craig
& Brenda Aldrich for tax exemptions on improvements totaling $90,000.00 for
property located at 1340 Midland Street located in the Consolidated Urban
Revitalization Area, together with recommendation of approval.
15. Resolution-to approve communication from Planner II transmitting request of Randy
Creighton for tax exemptions on improvements totaling $91,840.00 for property
located at 439 Beech Street located in the Consolidated Urban Revitalization Area,
together with recommendation of approval.
16. Resolution-to approve communication from Planner II transmitting request of Leah
Clark for tax exemptions on improvements totaling $91,840.00 for property located
at 445 Beech Street located in the Consolidated Urban Revitalization Area, together
with recommendation of approval.
•
September 2, 2008 ' Page 6
17. Resolution-to approve communication from Planner II transmitting request of Joe &
Paul Selesky for tax exemptions on improvements totaling $17,000.00 for property
located at 339 Rath Street located in the Consolidated Urban Revitalization Area,
together with recommendation of approval.
18. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with WATESSA Venture, LLC for
development of 13,000 sq. ft. professional office building, with a new minimum
taxable value of$1.1 million on a 1.49 acres site generally located in the Greenbelt
Centre at the southeast corner of Greyhound and Athens Drive, including tax
rebates for 4 years at 100 percent, 5th year at 68 percent and 5 years at 50
percent.
19. Resolution-to approve communication from Community Planning and Development
Director transmitting Master Easement Agreement and the Exchange Agreement
with U.S. Bank for sale and conveyance of property generally located at the
intersection of Mullan Avenue and Commercial Street for a new drive-up facility as
part of agreement to purchase U.S. Bank drive-up and adjacent parking lot at a
cost of$942,398.00 in conjunction with the Riverfront Renaissance Project.
RESOLUTIONS TO BE ADOPTED
20. Resolution-to approve request of Fire Chief for an exemption to the City's Relatives
in the Workplace Policy to hire firefighter from current Civil Service List.
NEW BUSINESS
21. Resolution-to approve communication from General Manager transmitting request to
certify the amount of$592.26 for work performed by the Waterloo Water Works at
5132 Hess Road, together with recommendation of approval of Waterloo Water
Works Board of Trustees.
22. Resolution-to approve communication from General Manager transmitting request to
certify the amount of$2,664.27 for work performed by the Waterloo Water Works
at 928 Dawson Street, together with recommendation of approval of Waterloo
Water Works Board of Trustees.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
September 2, 2008
Page 7
1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)(j)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Tuesday, September 2, 2008
4:25 p.m. -Human Resources Committee, Council Chambers
4:30 p.m. -Finance Committee, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
PUBLIC INFORMATION
1. Waterloo Board of Adjustment minutes of June 24, 2008 on file in the City Clerk's
office.
2. Memorial Hall Commission minutes of July 23, 2008 on file in the City Clerk's
office.
3. Waterloo Regional Airport Board minutes of June 18, 2008 on file in the City
Clerk's office.
4. Communication from Police Chief transmitting appointment of Spencer S. Gann and
Kyle R. Ullom to the position of Police Officer, effective August 25, 2008.
CONTRACT PAYMENT SCHEDULE
1. Riverloop Exposition Plaza Division 1, Contract No. 721.
Pay estimate No. 17 to Cunningham Construction in the total amount due of
$370,803.74.
2. Cedar River Dam Portages Cedar River Water Trail, Contract No. 734.
Pay estimate No. 2 to Earth Tech in the total amount due of$2,950.00.
3. Riverwalk Loop, Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 3 to Earth Tech in the total amount due of$5,650.68.
4. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront
Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre Phase II.
Pay estimate No. 37 to Earth Tech in the total amount due of$8,517.72.
September 2, 2008
Page 8
5. Midport Blvd. Extension & Sanitary Pump Station Improvements, Contract No. 717.
Pay estimate No. 8 to Earth Tech in the total amount due of$1,677.19.
6. Prescotts Creek Area Sanitary Sewer Water Main Extension, Contract No. 703.
Pay estimate No. 11 to Happel Excavating Inc. in the total amount due of
$22,901.24.
7. Waterloo Dam Rehabilitation Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 26 to Peterson Contractors Inc. in the total amount due of
$51,987.80.
Council Work Session
September 2, 2008
4:45 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Update from Human Rights Commission—Executive Director.
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
August 28, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk