HomeMy WebLinkAbout08.August THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, AUGUST 25, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Jim Walsh, City Attorney.
Agenda, as proposed or amended.
August 25, 2008 `-.. Page 2
Minutes of August 18, 2008, Regular Session, as proposed.
Recognition of Riely Richmond for getting medical assistance for her grandfather.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from Police Chief transmitting request of Pathways Behavioral
Services to hold 5th Annual RUN, WALK AND ROLL FOR A DRUG FREE
COMMUNITY on October 25, 2008 at 9:00 a.m., with run/walk to start and end
on the access road in front of Pathways Building, 3362 University Avenue.
3. Communication from City Engineer transmitting request of Michelle Klingfus for a
waiver for a concrete driveway to be located at 3839 Ranchero Road, together
with recommendation of approval.
b. Motion-to approve the following:
1. Communication from Superintendent of Streets transmitting recommendation of
appointment of Tony Pauley and Michael Gienau to the position of Equipment
Operator II, effective August 26, 2008 or at a mutually agreed upon date.
2. Communication from Mayor Hurley transmitting recommendation of appointment
of Jane Scott to the Waterloo Cable TV Commission, with term expiration date of
December 31, 2011.
3. Communication from Mayor Hurley transmitting recommendation of appointment
of the following to the Met Transit Authority Board: Robert High, Star Rupe, Sally
Meyers and Cindy Wells, with term expiration of July 1, 2011; and reappointment
of Michelle Weidner and Jennifer Jamploer, with term expiration of July 1, 2011.
4. Nancy Gulick, Community Development Coordinator, to attend Iowa Finance
Authority Housing Development Finance Professional Certification Courses in Des
Moines, Iowa on September 15-19, 2008, with costs not to exceed $825.00,
including use of city vehicle.
• August 25, 2008 Page 3
5. William Austin, Forrest Graves, Todd Gaede, and Al Delagardelle, Sewer
Maintenance Workers; to attend AWWA/IWPCA Short Course in West Des
Moines, Iowa on September 9-10, 2008, with costs not to exceed $1,084.00,
including use of city vehicle.
6. Joseph Leibold, Police Captain, to attend 235th Session of the FBI National
Academy in Quantico, Virginia on September 26-December 14, 2008, with costs
not to exceed $2,325.00.
7. Shawn Bram and Jason Chopard, Police Officers, to attend Basic Interview and
Interrogation Class in Sioux City, Iowa on September 22-26, 2008, with costs not
to exceed $330.00, including use of city vehicle.
8. Eric Thorson, City Engineer, to attend American Public Works Association Iowa
Chapter 2008 Fall Conference in Coralville, Iowa on September 24-26, 2008, with
costs not to exceed $427.00, including use of city vehicle.
9. Jim Bartlett, Police Officer; and Todd Wilson, Planner/Analyst; to attend 2008
MidStates Organized Crime Information Centers Annual Conference in Lincoln,
Nebraska on September 15-19, 2008, with costs not to exceed $1,070.32.
10.Six Public Safety Officers to attend 2008 MidStates Organized Crime Information
Centers Annual Conference in Lincoln, Nebraska on September 15-19, 2008, with
costs not to exceed $4,129.92.
c. Beer/Liquor License Permit Application
Class C
The Penalty Box, 118 Commercial (Renewal) (Expires 9/18/09) (Includes Sunday
Sales)
d. Outdoor Service Area Application
The Penalty Box, 118 Commercial Street
Chaser's Pub, 3005 University Avenue
e. Bonds.
f Solicitation of Funds Application
Knights of Columbus, 1955 Locke Avenue
•
August 25, 2008 Page 4
HEARINGS AND BIDS
2. F.Y. 2009 Sidewalk Repair Block Grant Program-Zone 8, Contract No. 751.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
3. Young Arena Message Center.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
4. Asbestos Removal, Rath Administration Building, Contract No. 131-AR-09-2-08-GO.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Contracts and Grants Coordinator for review.
5. 2008 Stone Replacement at Waterloo Public Library.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review.
6. Replacement of Target System at Police Department Training Center.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to approve recommendation of Police Chief to accept low bid in the
amount of$25,785.00 from Action Target of Provo, Utah.
August 25, 2008 Page 5
HEARINGS
7. Site plan amendment to the "B-P"Business Park District for property generally
located at the southeasterly corner of Greyhound Drive and the future Athens Drive
for development of 13,000 sq.ft off building for expansion and relocation of the
Waterloo Social Security Office—Deer Creek Development LLC.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to approve said site plan amendment.
8. Sale and Conveyance of Fire Station Number 8 generally located at the northwest
corner of LaPorte Road and San Marnan Drive for$2.1 million First Equity
Acquisitions, LLC.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and fire oral and written comments.
Resolution-to approve said sale and conveyance.
Resolution-to approve Purchase and Sale Agreement.
UNFINISHED BUSINESS
9. 2008 Swimming Pool Filter Replacement and Painting Project.
Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting recommendation of award of contract in the amount of
$129,179.00 to ACCO Unlimited Corporation of Johnston, Iowa.
DOCUMENTS
10. Final Plat of Klingaman Park Fourth Addition.
Resolution-to approve said final plat and necessary documents.
11. Resolution-to approve communication from Superintendent of Waste Management
Services transmitting Joint Funding Agreement with U.S. Department of Interior,
U.S. Geological Survey at an estimated cost of$8,880.00 for operation and
maintenance of Cedar River Gage Station at 6th Street and USGS Depth Analysis of
effluent diffuser at Easton Avenue Treatment Facility.
12. Resolution-to approve communication from City Engineer transmitting Federal Aid
Grade Crossing Surface Repair Agreements with the Chicago, Central & Pacific
Railroad Company, the Iowa Department of Transportation at a total estimated
project cost of$167,005.00, with estimated city's share of$35,401.00,for
construction of crossings at Willow Street and Dearborn Street.
August 25, 2008 Page 6
13. Resolution-to approve communication from City Planner transmitting Notice of
Interest for Hazard Mitigation Grant Program Structural Acquisition funds with
Iowa Homeland Security and Emergency Management Division for 2008 Flood.
14. Resolution-to approve communication from Planner II transmitting request of Vicki
Weikert for tax exemptions on improvements totaling $28,879.00 for property
located at 133 University Avenue located in the Consolidated Urban Revitalization
Area, together with recommendation of approval.
15. Resolution-to approve communication from Planner II transmitting request of JB
McCellan for tax exemptions on improvements totaling $11,454.00 for property
located at 229 Ricker Street located in the Consolidated Urban Revitalization Area,
together with recommendation of approval.
16. Resolution-to approve communication from Planner II transmitting request of
Jeanne Holub for tax exemptions on improvements totaling $20,000.00 for property
located at 638 Kirkwood Avenue located in the Consolidated Urban Revitalization
Area, together with recommendation of approval.
17. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project and Recommendation of
Acceptance of Work performed by Acco Unlimited Corporation of Johnston, Iowa at
a total project cost of$57,528.72 in conjunction with 2007 Swimming Pool Filter
Replacement-Byrnes Pool.
18. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with WATESSA Venture, LLC for
development of 13,000 sq.ft. professional office building, with a new minimum
taxable value of$1.1 million on a 1.49 acres site generally located in the Greenbelt
Centre at the southeast corner of Greyhound and Athens Drive, including tax
rebates for 4 years at 100 percent, 5th year at 68 percent and 5 years at 50
percent.
RESOLUTIONS TO BE ADOPTED
19. Resolution-to approve communication from City Planner transmitting request to
dedicate an easement on property generally located over portions of land north of
the recently vacated public alley in Block 4 of Riverside Addition adjacent to the
former Rath Administration Building at 1515 Sycamore Street for utility purposes.
August 25, 2008 Page 7
ORDINANCES TO BE ADOPTED
20. An ordinance amending the 2008 Traffic Code by adding Subsection (4a)Easton
Avenue to Section 549, Loading Zones (allow 15-minute loading zone for the
south side of the 1500 block of Easton Avenue from the driveway of the
Kittrell School parking lot to Oregon Street).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times.
NEW BUSINESS
21. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting request to set date of hearing as September 2, 2008 on
bid received for the flood damaged boiler replacement at the Center For The Arts
east wing.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
1. Discussion of strategy in matters in litigation pursuant to Iowa Code Section
21.5(1)(c)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, August 25, 2008
3:45 p.m. - Council Work Session, Council Chambers
4:15 p.m. -Human Resources Committee, Council Chambers
4:20 p.m. -Boards & Commissions Committee, Council Chambers
4:25 p.m. -Public Works Committee, Council Chambers
4:30 p.m. - Finance Committee, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
August 25, 2008 Page 8
PUBLIC INFORMATION
1. Waterloo Leisure Services Commission minutes of June 10, 2008 and July 8, 2008
on file in the City Clerk's office.
2. Municipal Telecommunications Utility (MTU)Board minutes of April 18, 2008 and
June 17, 2008 on file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Donald Street Recreational Trail, Contract No. 700.
Pay estimate No. 1 to Ament Inc. in the total amount due of$2,396.15.
2. F.Y. 2008 Asphalt Overlay Program, Contract No. 737.
Pay estimate No. 6 to Aspro Inc. in the total amount due of$62,103.45.
3. F.Y. 2007 Street Reconstruction Program, Contract No. 718.
Pay estimate No. 23 to Aspro Inc. in the total amount due of$38,050.42.
4. F.Y. 2008 Street Reconstruction Program, Contract No. 736.
Pay estimate No. 9 to Aspro Inc. in the total amount due of$337,832.55.
5. F.Y. 2007 Sidewalk Repair Program -Zone 7 and Trail Repair, Contract No. 723.
Pay estimate No. 15 to Bentley Construction Inc. in the total amount due of
$5,751.30.
6. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713.
Pay estimate No. 13 to Earth Tech in the total amount due of$14,437.51.
7. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No.
742.
Pay estimate No. 4 to Craig Ritland Landscape Architects in the total amount due of
$852.50.
BOARDS AND COMMISSIONS
August 25, 2008
4:20—4:25 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Quentin Hart
Harold Getty
•
Approval of Agenda, as proposed.
1. Approval of Mayor Hurley's recommendation of appointment of Jane Scott to the
Waterloo Cable TV Commission, with term expiration date of December 31, 2011.
2. Approval of Mayor Hurley's recommendation of appointment of the following to the Met
Transit Authority Board: Robert High, Star Rupe, Sally Meyers and Cindy Wells, with
term expiration of July 1, 2011; and reappointment of Michelle Weidner and Jennifer
Jamploer, with term expiration of July 1, 2011.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
August 25, 2008
3:45 —4:15 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of 2008 Flood building permit fees.
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
August 25, 2008
4:45 — 5:15 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of potential 2008 Flood related buyouts.
Adjourn.
Nancy Eckert
City Clerk
''1
Council Work Session
August 21, 2008
9:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, AUGUST 18, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Nancy Eckert, City Clerk.
Agenda, as proposed or amended.
August 18, 2008 \..• Page 2
Minutes of August 11, 2008, Regular Session, as proposed.
Certificate of Appreciation to Steve Walker for 30 years of service to the City.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Engineer transmitting request of James and Sandra Ites
for a waiver for a concrete driveway to be located at 151 Pershing Road, together
with recommendation of approval.
3. Communication from Police Chief transmitting request of YMCA Wellness Director
to hold 2008 Together We Play 5K/10K on September 20, 2008 starting at 8:00
a.m. with route beginning and ending at the YMCA.
b. Beer/Wine License Permit Application
Special Class C
Young Arena, 125 Commercial Street (Renewal) (Expires 9/06/09) (Includes Sunday
Sales)
c. Beer License Permit Application
Class C
Tobacco Outlet Plus, 1803 LaPorte Road (Renewal) (Expires 10/14/09) (Includes
Sunday Sales)
d. Beer/Liquor License Permit Application
Class C
Narey's 19th Hole, 2073 Logan Avenue (Renewal) (Expires 8/22/09) (Includes
Sunday Sales)
e. Outdoor Service Area Application
Narey's 19th Hole, 2073 Logan Avenue
f. Bonds.
August 18, 2008
Page 3
HEARINGS AND BIDS
2. 2008 Riverfront Stadium Infield Natural Turf System.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications, form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
3. 2008 Swimming Pool Renovation- Gates and Byrnes Pools.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Building Official/Maintenance Administrator for review.
4. Purchase of One Current Model Year End Loader.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
HEARINGS
5. Site plan amendment to the "B-P"Business Park District for the Country Club
Business Center development generally located at the southeasterly corner of
Ansborough Avenue and San Marnan Drive to allow for development of an
approximately 14,400 sq.ft. office building and up to four smaller office buildings
of approximately 4,000 sq.ft. each.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive recommendation of approval of Planning,
Programming and Zoning Commission and oral and written comments.
Resolution-to approve said site plan amendment.
August 18, 2008 \.. `,, Page 4
DOCUMENTS
6. Former Chamberlain Manufacturing Property, Phase I Demolition - 550 Esther
Street, Contract No. 741.
Motion-to approve communication from Community Planning & Development
Director transmitting Change Order No. 5 for work performed by D.W. Zinser
Company of Watford, Iowa to change substantial completion date to October 10,
2008
7. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with ServiceMaster of Green Bay, Wisconsin
to perform restoration services at City Hall, Carnegie Annex, Waterloo Public
Library, Center For The Arts, and River Front Stadium in conjunction with 2008
Flood.
8. Resolution-to approve communication from Planner II transmitting request of Sabid
Nadarevic for tax exemptions on improvements totaling $110,000.00 for property
located at 1108 Jefferson located in the Consolidated Urban Revitalization Area,
together with recommendation of approval.
9. Resolution-to approve communication from City Engineer transmitting addendum to
Grade Crossing Surface Repair Agreement with the Iowa Department of
Transportation and the Chicago, Central and Pacific Railroad Company for grade
crossing surface repairs at Idaho Street to switch to rubber surface material at
main line crossing instead of concrete.
10. Resolution-to approve communication from Sports Manager transmitting grant in
the amount of$8,000.00 from Community Foundation of Northeast Iowa for
construction of two tee ball fields at Cedar River Youth Sports Complex, with no
required city match.
11. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting additional cost of$14,384.00 for engineering services agreement with
Synder Associates for design of intersection of Hammond Avenue and Ridgeway
Avenue improvements.
12. Resolution-to approve communication from City Planner transmitting Encroachment
Agreement with David Reynolds to allow an existing 10'xl 0' shed and proposed
20'x20' detached garage to encroach 2.75' into a platted 8'utility easement at 526
Glencoe Avenue.
13. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with Logan Plaza LLP for renovation
of existing Logan Plaza retail center, with new minimum taxable value of
$3,917,910.00 and tax rebates for 7 years at 100 percent.
August 18, 2008 Page 5
14. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with Logan Plaza LLP for construction
of new 7,500 sq.ft. retail building on lot generally located between car wash and
Subway building, with new minimum taxable value of$1,021,320.00 and tax
rebates for six years at 100 percent.
RESOLUTIONS TO BE ADOPTED
15. Resolution-to approve request of Leisure Services Director to waive office rent by
Twins Sports Group, Inc. in the total amount of$975.00 for the months of July,
August and September at Riverfront Stadium due to flooding.
ORDINANCES TO BE ADOPTED
16. An ordinance amending the 2008 Traffic Code by adding Subsection (9a)Linn
Street to Section 546, Yield Intersections (installing yield signs on Linn Street
at the intersection of Ricker Street).
Motion-to receive,file, consider and pass for the second time.
Motion-to suspend the rules.
Motion-to consider and pass for the third time and adopt ordinance.
NEW BUSINESS
17. F.Y. 2009 Sidewalk Repair Assessment Program-Zone 8 , Contract No. 746.
Preliminary Resolution-to approve construction of sidewalk improvements.
Resolution-to fix value of lots.
Resolution-to adopt preliminary plat and schedule of assessments and estimate of
costs.
Resolution of Necessity (Proposed) to set date of hearing as September 8, 2008.
18. F.Y. 2009 Sidewalk Repair Assessment Program-Zone 8, Contract No. 746.
Motion-to instruct City Engineer to prepare plans, specifications,form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as September 8, 2008.
19. Composting Collected Yard Waste.
Motion-to instruct Superintendent of Waste Management Services to prepare scope
of services,form of contract, bid documents, etc.
Motion-to receive and file scope of services, form of contract, bid documents, etc.
Resolution-to preliminarily approve scope of services,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of scope of services, form of
contract, bid documents, etc. and taking of bids. Set date of hearing as
September 2, 2008.
August 18, 2008 L-- `, Page 6
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, August 18, 2008
4:30 p.m. -Public Works Committee, Council Chambers
4:35 p.m. -Finance Committee, Council Chambers
4:50 p.m. - Council Work Session, Council Chambers
CONTRACT PAYMENT SCHEDULE
1. Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 16 to Cunningham Construction in the total amount due of
$71,017.40
2. U.S. Highway 63 Initial Design Phase, NHSX-63-6(69) 3H-07.
Pay estimate No. 27 to Earth Tech in the total amount due of$26,764.40.
3. RiverWalk Loop Trail E. 6th to 18th Street, Contract No. 696.
Pay estimate No. 18 to Peterson Contractors Inc. in the total amount due of
$8,123.90.
4. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 25 to Peterson Contractors Inc. in the total amount due of
$2,997.25.
5. F.Y. 08 Public Market Building, Contract No. 738.
Pay estimate No. 3 to Prairie Construction Co. Inc. in the total amount due of
$148,542.00.
Council Work Session
August 18, 2008
4:50—5:20 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Presentation of upgrade to the city's website.
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
August 14, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, AUGUST 11, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Reggie Schmitt, Ward 1 Council Member.
Agenda, as proposed or amended.
August 11, 2008 Page 2
Minutes of June 26, 2008 Special Session and August 4, 2008, Regular Session, as
proposed.
Proclamation thanking all who assisted with clean up and recovery efforts during the
2008 Flood.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from Police Chief transmitting request of Grout Museum to hold
Brewfest on September 27, 2008 at Soldiers & Sailors Park and Cedar Street
between West 4th to West 5th Streets.
3. Communication from City Engineer transmitting request of David & Terry Roeder
for a waiver for a concrete driveway to be located at 1200 Baltimore Street,
together with recommendation of approval.
4. Communication from City Clerk transmitting request of Spicoli's, 3555 University
Avenue,for a variance to the Noise Ordinance on August 16, 2008 from 4:00 -
11:00 p.m. in conjunction with a band playing in their outdoor service area,
together with recommendation of Police Chief.
b. Motion-to approve the following:
1. Larry Ticknor, Rusty Zey, Scott Kroeze and Randy Shepard, Airport Maintenance
Workers, to attend Live Fire Training in Cedar Rapids, Iowa on September 24-25,
2008, with costs not to exceed $2,800.00, including use of city vehicle.
2. Reggie Schmitt, Councilperson, to attend Iowa League of Cities 110th Annual
Conference in Council Bluffs, Iowa on September 10-12, 2008, with costs not to
exceed $450.00.
3. Dave Boesen, Battalion Chief, to attend Arson K-9 Handler Recertification in
Ringgold, Georgia on October 20-24, 2008, with costs not to exceed $932.00,
including use of city vehicle.
4. Tom Jennings, Police Chief, to attend 23rd Annual LECC Executive Training in
Des Moines, Iowa on September 23-24, 2008, with costs not to exceed $170.00,
including use of city vehicle.
•
August 11, 2008 Page 3
5. Joe Saunders, Police Officer, to attend Basics of Outlaw Motorcycle Gangs
Conference in Des Moines, Iowa on September 13-19, 2008, with costs not to
exceed $635.00, including use of city vehicle.
6. Maureen Newbill, Visitor Services Manager, to attend Morning Glory Fine Craft
Fair in Milwaukee, Wisconsin on August 9-10, 2008, with costs not to exceed
$275.00.
7. Communication from Superintendent of Traffic Operations transmitting
recommendation of appointment of Scott Kroeze to the position of Sign & Traffic
Operator, effective August 18, 2008.
c. Beer/Liquor License Permit Application
Class C
Kings and Queens Tap, 304-306 West 4th Street (Renewal) (Expires 8/27/09)
(Includes Sunday Sales)
Casey's Pub & Eatery, 1125 West Donald Street (Renewal) (Expires 9/23/09)
(Includes Sunday Sales)
d. Liquor License Permit Application
Class E
Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/30/09) (Includes
Sunday Sales)
e. Wine License Permit Application
Class B
Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/30/09) (Includes
Sunday Sales)
f. Beer License Permit Application
Class C
Wal-Mart Supercenter, 1334 Flammang Drive (Renewal) (Expires 9/30/09) (Includes
Sunday Sales)
g. Cigarette/Tobacco Permit Application
Neighborhood Mart, 2100 Lafayette Street
h. Outdoor Service Area Application
Caseys Pub & Eatery, 1125 West Donald Street
i. Bonds.
August 11, 2008 Page 4
PETITIONS FROM PUBLIC
2. Resolution-to approve communication from Community Planning & Development
Director transmitting site plan amendment to the "B-P"Business Park District for
property generally located at the southeasterly corner of Greyhound Drive and the
future Athens Drive for development of 13,000 sq.ft off building for expansion and
relocation of the Waterloo Social Security Office, together with recommendation of
approval of Planning, Programming and Zoning Commission. Set date of hearing
as August 25, 2008.
REPORTS
3. Resolution-to approve communication from Human Resources Director transmitting
Voluntary Transfer of Benefits Policy.
4. Resolution-to approve communication from City Clerk transmitting Smoking Area
Application Form.
DOCUMENTS
5. Riverfront Stadium East Concession Renovation Project.
Motion-to approve communication from Leisure Services Director transmitting
Change Order No. 1 for a net increase in the amount of$2,847.00 for work
performed by Prairie Construction of Waterloo, Iowa.
6. F.Y. 2007 Prescotts Creek Area Sanitary Sewer and Water Main Extensions,
Contract No. 703.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 3 for a net decrease in the amount of$12,169.56 for work performed by
Happel Excavating, Inc. of Waverly, Iowa.
7. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Happel
Excavating, Inc. of Waverly, Iowa at a total cost of$2,290,123.87 in conjunction
with F.Y. 2007 Prescotts Creek Area Sanitary Sewer and Water Main Extensions,
Contract No. 703, and receive and file two-year Maintenance Bond.
8. Resolution-to approve communication from Associate Engineer transmitting
Amendment No. 1 to agreement with VJ Engineering at a cost of$7,500.00 to
develop plats and legal descriptions in conjunction with F.Y. 2009 Permanent
Closure of Black Hawk Creek Railroad Crossings, Contract No. 747.
9. Resolution-to approve communication from Associate Engineer transmitting Notice
of Discontinuation of Storm Water Discharge covered under Iowa NPDES General
Permit 2 with Iowa Department of Natural Resources for construction activities in
conjunction with F.Y. 2007 Riverwalk Loop Trail East 6th to 18th, Contract No. 696.
•
August 11, 2008 Page 5
10. Resolution-to approve communication from Associate Engineer transmitting Notice
of Intent for NPDES Coverage Under General Permit with Iowa Department of
Natural Resources for renewal of storm water discharge in conjunction with F.Y.
2007 Riverloop Exposition Plaza, Phase 1.
11. Resolution-to approve communication from City Clerk transmitting agreement with
American Red Cross to use Veterans Memorial Hall in case of emergency or
disaster, together with recommendation of Memorial Hall Commission.
12. Resolution-to approve communication from Community Planning & Development
Director transmitting Property Access Agreement for 415 East 8th Street, 906
Franklin Street and 926 Franklin Street to perform environmental site assessments
as part of the Brownfields Redevelopment Program in the downtown area.
13. Resolution-to approve communication from Community Planning & Development
Director transmitting Property Access Agreement for 216-222 Commercial Street
and Parcel#8913-26-205-007(Locus Partnership) to perform environmental site
assessments as part of the Brownfields Redevelopment Program in the downtown
area.
14. Resolution-to approve communication from Planner II transmitting request of Scott
& Connie Peterson for tax exemptions on improvements totaling $150,000.00 for
property located at 1045 Fulton Street located in the Consolidated Urban
Revitalization Area, together with recommendation of approval.
15. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with Cardinal Construction Inc.for
development of 14,400 sq.ft. professional office building in Country Club Business
Center between Tower Park and Fisher Drive with a new minimum taxable value of
$3,202,656.08, including tax rebates for seven years at 100 percent and an 8th
year at 36 percent for repayment of their land purchase .
16. Resolution-to approve communication from Community Planning & Development
Director transmitting Development Agreement with Cardinal Construction Inc.for
development of 5,300 sq.ft. and 3, 840 sq.ft. office buildings in the Country Club
Business Center between Tower Park and Fisher Drive with a new minimum
taxable value of$2,301,724.30, including tax rebates for seven years at 100
percent and an 8th year at 80 percent for repayment of their land purchase.
17. Resolution-to approve communication from City Planner transmitting request for a
variance to the requirements of the Subdivision Ordinance in Section 2.3(1) Final
Plat Submittal for Preliminary and Final Plat of Greenbelt Centre No. 3.
18. Preliminary Plat for Greenbelt Centre Plat No. 3.
Resolution-to approve said preliminary plat and necessary documents.
August 11, 2008 \r \.. Page 6 •
19. Final Plat for Greenbelt Centre Plat No. 3.
Resolution-to approve said final plat and necessary documents.
20. Final Plat of Country Club Business Center Third Addition.
Resolution-to approve said final plat and necessary documents.
21. Resolution-to approve communication from Community Planning & Development
Director transmitting First Amendment to City of Waterloo Section 108 Loan
Guarantee Contract with the U.S. Department of Housing and Urban Development
to allow the city to retain the funds for reuse and not deposit them into the Loan
Repayment Account and extend date for withdrawal and disbursement to
December 31, 2009.
22. Resolution-to approve communication from Community Planning & Development
Director transmitting Total Acquisition Contract with Wayne and Joanna Wiltfang
for 218-220 West 2nd Street for$55,000.00 and 224-226 West 2nd Street for
$58,315.00, and $50,000.00 for potential relocation and closing costs.
23. Resolution-to approve communication from Director of Cultural &Arts Commission
transmitting application for a Cedar Falls Tourism and Visitors Bureau grant in the
amount of$2,200.00 to be used for marketing and advertising efforts for the
annual Holiday Arts Festival.
ORDINANCES TO BE ADOPTED
24. An ordinance amending the 2008 Traffic Code by adding Subsection (9a)Linn
Street to Section 546, Yield Intersections (installing yield signs on Linn Street
at the intersection of Ricker Street).
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
25. Resolution-to approve communication from Police Chief requesting to set date of
hearing as August 25, 2008 on purchase of a new target system for the Police
Training Center.
26. F.Y. 2009 Sidewalk Repair Block Grant Program-Zone 8, Contract No. 751.
Motion-to instruct City Engineer to prepare plans, specifications, form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications, form of
contract, etc. and taking of bids. Set date of hearing as August 25, 2008.
August 11, 2008 Page 7
27. Young Arena Message Center.
Motion-to instruct Leisure Services Director to prepare plans, specifications,form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as August 25, 2008.
28. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request to install temporary No Parking signs on the south side of
Oleson Road between Hammond Avenue and Bethel Street.
29. Resolution-to approve communication from Community Planning & Development
Director transmitting request to sell and convey Fire Station Number 8 generally
located at the northwest corner of LaPorte Road and San Marnan Drive for$2.1
million to First Equity Acquisitions LLC. Set date of hearing as August 25, 2008.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, August 11, 2008
4:30 p.m. - Council Work Session, Council Chambers
4:45 p.m. -Human Resources Committee, Council Chambers
4:50 p.m. -Public Safety Committee, Council Chambers
4:55 p.m. -Public Works Committee, Council Chambers
5:00 p.m. -Finance Committee, Council Chambers
PUBLIC INFORMATION
1. Civil Service List for the position of Fire Inspector, as certified by the Civil Service
Commission on July 31, 2008.
2. Civil Service List for the position of Signal Technician II, as certified by the Civil
Service Commission on July 31, 2008.
3. Civil Service List for the position of Sign & Traffic Equipment Operator, as certified
by the Civil Service Commission on July 31, 2008.
August 11, 2008 \.. Page 8 •
4. Civil Service List for the position of Equipment Operation II, as certified by the Civil
Service Commission on July 31, 2008.
5. Memorial Hall Commission minutes of July 23, 2008 on file in the City Clerk's
office.
6. Waterloo Commission on Human Rights minutes of January 10, 2008, February
14, 2008, March 13, 2008, April 17, 2008, May 8, 2008, June 12, 2008 and July
10, 2008 on file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2007 Street Reconstruction Program, Contract No. 718.
Pay estimate No. 23 to Aspro, Inc. in the total amount due of$14,222.17.
2. F.Y. 2008 Asphalt Overlay Program, Contract No 737.
Pay estimate No. 5 to Aspro, Inc. in the total amount due of$222,163.81.
3. F.Y. 2008 Street Reconstruction Program, Contract No. 736.
Pay estimate No. 8 to Aspro, Inc. in the total amount due of$227,685.06.
4. F.Y. 2008 Sidewalk and Recreation Trail Program-Zone 8, Contract No. 740.
Pay estimate No. 4 to B&B Builders in the total amount due of$32,668.62.
5. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No.
742.
Pay estimate No. 1 to Peterson Contractors in the total amount due of$8,223.20.
Council Work Session
August 11, 2008
4:30—4:45 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Review of proposed Voluntary Transfer of Benefits Policy
Adjourn.
Nancy Eckert
City Clerk
Council Work Session
August 7, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, AUGUST 4, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Ron Welper, Ward 5 Council Member.
Agenda, as proposed or amended.
August 4, 2008 Page 2
Minutes of July 28, 2008, Regular Session, as proposed.
Presentation of Coach of the Year to the following: Jon Olson, Greg Wolf, Ria Hansen,
Luke Jenson, Andrew Metcalf Jon Dabney, Marvin Spencer, Jim Moeller, Robin Lund.
Presentation of Character Counts Players of the Year to the following: Austin Ross,
Katelyn Kinnetz, Brooke Craig, Trenton Stoakes.
Proclamation declaring August 5, 2008 as National Night Out.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion-to approve the following:
1. Wendy Drinovsky, Systems Coordinator; Rose Davis, Records Clerk; and Molly
Voiding, Records Clerk; to attend Uniform Crime Reporting Training Conference in
Johnston, Iowa on August 19-20, 2008, with costs not to exceed $300.00,
including use of city vehicle.
2. Shawn Bram, Police Officer, to attend Basic SRO School in Springfield/Willard,
Missouri on August 3-8, 2008, with costs not to exceed $1,453.00, including use
of city vehicle.
3. Kye Richter, Police Officer, to attend Armorer Course in Cedar Rapids, Iowa on
August 19-21, 2008, with costs not to exceed $511.00, including use of city
vehicle.
4. Communication from Superintendent of Traffic Operations transmitting
recommendation of appointment of Mathew Vlasak to the position of Traffic Signal
Technician II, effective August 5, 2008.
c. Beer/Liquor License Permit Application
Class C
Chapala Mexican Restaurant, 900 LaPorte Road (Renewal) (Expires 8/7/09)
(Includes Sunday Sales)
August 4, 2008 Page 3
d. Beer License Permit Application
Class C
A & S Petroleum, Inc., 127 Jefferson Street (Renewal) (Expires 6/29/09) (Includes
Sunday Sales)
e. Wine License Permit Application
Class B
A & S Petroleum, Inc., 127 Jefferson Street (Renewal) (Expires 6/29/09) (Includes
Sunday Sales)
f. Cigarette/Tobacco Permit Application
Jim Lind BP Service Station, 230 E. Ridgeway Avenue
g. Fireworks Display Application
Waterloo Bucks Baseball, 850 Park Road,for August 4 and 5, 2008
REPORTS
2. Resolution-to approve communication from Community Planning and Development
Director transmitting Capital Improvements List for Fiscal Year 2009-2013.
DOCUMENTS
3. F.Y. 2008 Sidewalk Repair Program -Zone 7, and Trail Repairs, Contract No. 723.
Motion-to approve communication from Assistant City Engineer transmitting
Change Order No. 3 for a net increase in the amount of$37,997.19 for work
performed by Bentley Construction, Inc. of Waterloo, Iowa.
4. F.Y. 2008 Cedar Valley Renaissance Trail Enhancement, Contract No. 743.
Resolution-to approve communication from Associate Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$1,539,947.00
with Vieth Construction Corporation of Cedar Falls, Iowa.
5. F.Y. 2008 West Commercial Street Stormwater Pumps Base Bid +Alternate 2,
Contract No. 750.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$730,281.00 with
Electric Pump, Inc. of Des Moines, Iowa.
6. F.Y. 2008 West Commercial Street Extension, River Road Relocation, and Storm
Water Pump Station Base Bid +Alternates 2 and 3, Contract No. 720.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$5,024,362.36
with Cedar Valley Corporation of Waterloo, Iowa.
August 4, 2008 `— Page 4
7. Resolution-to approve communication from Associate Engineer transmitting Notice
of Intent for NPDES Coverage Under General Permit with the Iowa Department of
Natural Resources in conjunction with F.Y. 2008 Cedar Valley River Renaissance
Trail Enhancement, Contract No. 743.
8. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Bentley
Construction, Inc. of Waterloo, Iowa at cost of$115,026.04 in conjunction with F.Y.
2008 Sidewalk Repair Program-Zone 7, and Trail Repairs, Contract No. 723, and
receive and file two-year Maintenance Bond.
9. Resolution-to approve communication from Fire Chief transmitting agreement with
Wayne Claassen Engineering at a cost of$2,000.00 to prepare plans and
specifications for the Hydrant Loop Project at the Regional Training Center.
ORDINANCES TO BE ADOPTED
10. An ordinance amending the 2008 Traffic Code to install a yield sign on Sheffield
Street at the intersection with Regal Avenue.
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
11. 2008 Riverfront Stadium Infield Natural Turf System.
Motion-to instruct Leisure Services Director to prepare plans, specif cations,form of
contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as August 18, 2008.
12. Asbestos Removal, Rath Administration Building, Contract No. 131 AR-2-08-GO.
Motion-to instruct Contracts and Grants Coordinator to prepare plans,
specifications,form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as August 25, 2008.
August 4, 2008 Page 5
13. Purchase of one Current Model Year End Loader.
Motion-to instruct Superintendent of Central Garage to prepare specifications, bid
document, etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as August 18, 2008.
14. 2008 Stone Replacement for The Waterloo Public Library.
Motion-to instruct Building Official/Maintenance Administrator to prepare plans,
specifications,form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as August 25, 2008.
15. Resolution-to approve communication from Superintendent of Traffic Operations
transmitting request to install two flood lights to be located behind 1621 E. 4th
Street and to the east of the driveway of 122 Newell Street.
16. Resolution-to approve communication from Community Planning & Development
Director transmitting request for a site plan amendment to the "B-P"Business Park
District for the Country Club Business Center development generally located at the
southeasterly corner of Ansborough Avenue and San Marnan Drive to allow for
development of an approximately 14,400 sq.ft. office building and up to four
smaller office buildings of approximately 4,000 sq.ft. each. Set date of hearing as
August 8, 2008.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
1. Discussion of strategy in matters in litigation pursuant to Iowa Code Section
21.5(1)(c)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
August 4, 2008 Page 6
MEETINGS
Monday, August 4, 2008
3:50 p.m. - Council Work Session, Council Chambers
4:20 p.m. -Public Safety Committee, Council Chambers
4:25 p.m. -Public Works Committee, Council Chambers
4:30 p.m. -Finance Committee, Council Chambers
4:45 p.m. -Appeal Hearing, Council Chambers
PUBLIC INFORMATION
1. Civil Service Commission minutes of July 2, 2008 on file in the City Clerk's office.
2. Communication from Fire Chief transmitting retirement of Tom Powers, Fire
Lieutenant, effective July 5, 2008, together with recommendation of payment of
$14,648.89 for unused sick time and vacation pay.
CONTRACT PAYMENT SCHEDULE
1. Donald Street Trail, Contract No. 700.
Pay estimate No. 12 to Ament Inc. in the total amount due of$579.00.
2. Former Rath Building, Contract No. 13I AS-03-24-08-GO.
Pay estimate No. 1 to AMI Group, Inc. in the total amount due of$7,290.00.
3. F.Y. 2007 SW Repair Program, Division 1 and Division 2, Contract No. 723.
Pay estimate No. 14 to Bentley Construction Inc. in the total amount due of
$2,936.90.
4. Riverloop Exposition Plaza Div. 1, Div. 3, Jefferson Street, Contract No. 721.
Pay estimate No. 15 to Cunningham Construction in the total amount due of
$135,842.11.
5. F.Y. Big Rock Road Bridges Replacement With/Box Culverts, Contract No. 739.
Pay estimate No. 4 to Earth Tech in the total amount due of$6,035.34.
6. West Shaulis Road Extension, STP-U-8155(696)--70-07.
Pay estimate Nos. 7 and 8 to Kirkham Michael&Associates in the total amount due
of$78,696.59.
7. Waterloo Dam Rehabilitation, Contract No. 713.
Pay estimate No. 25 to Peterson Contractors, Inc. in the total amount due of
$98,780.43.
8. F.Y. 2007 Riverloop Expo Plaza, Phase 1, Contract No. 721.
Pay estimate No. 10 to Craig Ritland Landscape Architect in the total amount due of
$34,425.00.
August 4, 2008 Page 7
9. 09 Permanent Closure of RR Crossing Across Black Hawk Creek, Contract No. 747.
Pay estimate No. 2 to VJ Engineering in the total amount due of$380.00.
10. Northwest Interceptor Sewer.
Pay Wayne Claassen Engineering & Surveying Inc. in the total amount due of
$15,000.00
11. East 6th Street Storm Water Pumping Station, Contract No. 716.
Pay estimate No. 1 to Wayne Claassen Engineering Inc. in the total amount due of
$9,900.00.
APPEAL HEARING
August 4, 2008
4:45 —5:15 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
HEARING
1. Appeal of Section 5-1B-7 of the Waterloo Code of Ordinances, Registration of
Potentially Dangerous Dogs for dog named Gunnar—Jim and Lori Morris.
HOLD HEARING.
Motion-to close hearing and receive and file oral and written comments.
Motion-to affirm or reverse decision of Animal Control.
Motion-to adjourn.
Nancy Eckert
City Clerk
Council Work Session
August 4, 2008
3:50—4:20 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Review of 2008 Flood potential buyouts.
Adjourn.
Nancy Eckert
City Clerk