HomeMy WebLinkAbout06.June AGENDA OF THE SPECIAL SESSION OF THE
CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, TO BE HELD IN THE COUNCIL
CHAMBERS IN THE CITY HALL, 1:00 P.M.
THURSDAY, JUNE 26, 2008
ROLL CALL:
Motion-to approve Agenda, as proposed or amended.
DOCUMENTS
1. Resolution-to approve Professional Services Contract with Beck Disaster Recovery, Inc.
of Orlando, Florida for engineering consulting services related to public assistance flood
recovery efforts.
2. Consideration of waiver/reduction of permit fees and sewer/garbage fees for properties
impacted by flood water.
ADJOURNMENT
Motion-to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JUKE 23, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation (if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Quentin Hart, 4th Ward Council Member.
Agenda, as proposed or amended.
June 23, 2008 Page 2
Minutes of June 16, 2008, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Resolution-to approve request of Main Street Waterloo to hold Friday'loo event on
June 20, 2008 on Lafayette Street between 4th and 5th Streets and to use the
East Park Avenue ramp for parking.
b. Motion-to approve the following:
1. Greg Bagsby and Chris Leach, Rehabilitation Specialists, to attend Recertification
School for Sampling Tech/Visual Risk Assessor and Inspector II/Risk Course in
Dubuque, Iowa on August 20-22, 2008, with costs not to exceed a total of
$890.00, including use of city vehicle.
2. Kye Richter and Al Bovy, Police Officers, to attend SWAT Operations Class in
Sioux City, Iowa on September 14-19, 2008, with costs not to exceed $430.00,
including use of city vehicle.
3. Steve Newell, Police Officer, to attend NASRO Active Shooter Response School in
Des Moines, Iowa on June 23-27, 2008, with costs not to exceed $1,185.00,
including use of city vehicle.
4. Rebecca Johnson, Human Rights Specialist, to attend EEOC Conference in
Altoona, Iowa on August 1, 2008, with costs not to exceed $339.00, including use
of city vehicle.
5. Communication from Mayor Tim Hurley transmitting recommendation of
appointment of Mike Gerst to the General Contractors Board of Licensing,
Examiner and Appeals, with term expiration date of July 18, 2010 and Steve
Aries, with term expiration date of July 18, 2009.
c. Beer License Permit Application
Class C
Prime Mart, 3535 Marigold Drive (Renewal) (Expires 8/8/09) (Includes Sunday
Sales)
June 23, 2008 Page 3
d. Beer/Liquor License Permit Application
Class C
Light House Lounge, 1307 West 5th Street (Renewal) (Expires 6/28/09)
e. Liquor License Permit Application
Class A
El Mecca Shrine Club, 325 E. Park Avenue (Renewal) (Expires 6/20/09) (Includes
Sunday Sales)
f Beer/Wine License Application
Special Class C
Main Street Waterloo, 613 Lafayette (temporary transfer-6/20/08)
g. Outdoor Service Area Application
Casey's 218 Pub, 4010-4018 University Avenue
h. Fireworks Display Application
Waterloo Jaycees, 4th Street between Commercial & Sycamore on July 5, 2008
i. Bonds.
j. Going Out of Business Application
Victoria Room 221 West 4th Street
k. Cigarette/Tobacco Permit Application
Sixty-six (66) applications on file
HEARINGS AND BIDS
2. F.Y. 2008 Cedar Valley River Renaissance Trail Enhancement, Contract No. 743.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Bids opened by Iowa Department of Transportation.
3. Purchase of Two Snow Control Trucks.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of specifications, bid document, etc.
Resolution-to authorize to proceed.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Superintendent of Central Garage for review.
June 23, 2008 Page 4
HEARINGS
4. Vacation, sale and conveyance for$1.00 a portion of West Airline Highway
adjacent to 3533 West Airline Highway to allow for construction of a monument
sign—Budke Properties.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
Resolution-to authorize said sale and conveyance.
5. Vacation of a driveway easement and a telegraph easement on Lots 1 through 3 in
Block 3 of James Eggers Addition and unplatted land adjacent on city-owned
property generally located at the southwest corner of Commercial Street and
Mullan Avenue for the purpose of a new US Bank drive-thru facility.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
DOCUMENTS
6. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project and Recommendation of
Acceptance of Work performed by Nielsen Building System of Racine, Wisconsin at
a total amount of$292,908.00 in conjunction with Live Fire Training Building at
Fire Rescue Training Facility
AMEND 7. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Completion of Project and Recommendation of
Acceptance of Work performed by Failor Hurley Construction of Hudson, Iowa at a
total amount of$316,434.00 in conjunction with 2007 Window Replacement for
Waterloo Public Library.
8. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting one-year agreement with Midwest Janitorial Service for
cleaning services at City Hall, Carnegie Annex and Police Department Training
Center.
June 23, 2008 Page 5
9. Resolution-to approve communication from City Clerk transmitting renewal of
general and auto liability, law enforcement, public officials, errors and omissions,
and umbrella insurance with St. Paul Travelers Insurance for a premium of
$552,969.00 and renewal of property insurance with Chubb for a premium of
$162,730.00 for a total premium of$715,699.00, together with recommendation of
approval of Insurance Committee.
10. Resolution-to approve communication form City Clerk transmitting one-year
renewal agreement for Third Party Administration work comp insurance with
Alternative Service Concepts at a cost not to exceed $20,000.00 to provide
administrative and claims services for self-funded work comp insurance and
Safety National Casualty at a cost of$81,467.00 to provide stop loss coverage.
11. Resolution-to approve communication from Police Chief transmitting one-year
agreement with Waterloo Community School District to provide five School Resource
Officers at a cost of$140,000.00.
12. Resolution-to approve communication from Associate Engineer transmitting
application with Iowa Emergency Management Division for Federal/State
assistance under the Disaster Relief Act in conjunction with 2008 Flood.
13. Resolution-to approve communication from City Engineer transmitting agreement
with VJ Engineering of Cedar Falls, Iowa for engineering services at a cost of
$1,397.50, with required 50 percent city match, in conjunction with F.Y. 2007
Cyclone Drive/Titan Trail, Contract No. 727.
14. Resolution-to approve communication from City Planner transmitting encroach
agreement with Budke Properties LC to allow for monument sign and existing flag
pole to encroach onto easement over a portion of vacated West Airline Highway.
15. Resolution-to approve communication from Fire Chief transmitting 28E Agreement
with Cedar Township to provide fire and emergency medical response.
16. Resolution-to approve communication from Director of Cultural & Arts Commission
transmitting an application for Silos and Smokestacks National Heritage Area grant
in the amount of$10,000.00, with required 50 percent match,for support of Public
Art in the downtown.
17. Resolution-to approve communication from Director of Cultural & Arts Commission
transmitting request to accept grant in the amount of$10,965.00 from Humanities
Iowa to be used for the Inception, Intersections, Connections, Directions:
Examining Haitian & Afro-Caribbean Art, with required matching in-kind/cash
support of$10,965.00 minimum.
June 23, 2008 Page 6 •
18. Resolution-to approve communication from Community Planning & Development
Director transmitting Consent to Transfer and Assignment with FDP CD, L.L.C.for
the sale of Waterloo Industries Building as required by Section 502 of the original
Development Agreement dated March 19, 1998.
ADD - 18a. 2008 Flood Debris Removal for the City of Waterloo, Iowa.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$246.92 per tonnage to
Ceres Environmental of Brooklyn Parks, Minnesota and to approve Contracts,
Bonds and Certificates of Insurance.
RESOLUTIONS TO BE ADOPTED
19. Resolution-to authorize City Clerk to certify against certain parcels unpaid life
safety and rental inspection fees.
20. Resolution-to authorize City Clerk to certify against certain parcels unpaid garbage
and sewer fees.
21. Resolution-to authorize City Clerk to certify against certain parcels unpaid mowing
and lot cleanup fees.
22. Resolution-to approve renaming private Kunz Drive to Yankee Drive generally
located north of Falls Avenue between Maxwell Street and Ansborough Avenue.
23. Resolution-to dedicate the west 7 feet of property located at 4727 Hoff Road for
sanitary sewer easement purposes.
24. Resolution-to approve an advance of funds not to exceed $425,000.00 for
repayment from the Downtown Urban Renewal Tax Increment Revenue Fund and
directing filing of certification under Iowa Code Section 403.19 to pay for
completing a portion of the East Fourth Street Reconstruction & Streetscape
Improvements Project.
25. Resolution-to approve an advance of funds not to exceed $30,000.00 for
repayment from the Downtown Urban Renewal Tax Increment Revenue Fund and
directing filing of certification under Iowa Code Section 403.19 to pay services
provided by Main Street Waterloo.
26. Resolution-to approve an advance of funds not to exceed $32,000.00 for
repayment from the Airport Urban Renewal Tax Increment Revenue Fund and
directing filing of certification under Iowa Code Section 403.19 to pay services
provided by Greater Cedar Valley Alliance.
June 23, 2008 Page 7
27. Resolution-to approve an advance of funds not to exceed $32,000.00 for
repayment from the Northeast Site Urban Renewal Tax Increment Revenue Fund
and directing filing of certification under Iowa Code Section 403.19 to pay services
provided by Greater Cedar Valley Alliance.
28. Resolution-to authorize transfer of$7,195,000.00 from Trust & Agency Fund to
General Fund to reimburse General Fund for employee benefits.
29. Resolution-to authorize transfer of$498,267.73 from Trust & Agency Fund to
General Fund to reimburse the General Fund for emergency levy.
30. Resolution-to authorize transfer of$47,430.00 from General Fund to Debt Service
Fund in payment of debt payments made for the Five Sullivan Brothers
Renovation.
31. Resolution-to authorize transfer of$397,980.00 from General Fund to Debt Service
Fund in payment of Vision Iowa portions of general obligation bond principal and
interest.
32. Resolution-to authorize transfer of$2,015,933.40 from Tax Increment Financing
Fund to Debt Service Fund for TIF portions of general obligation bond principal and
interest.
33. Resolution-to authorize transfer of$1,650,610.04 from Sewer Fund to Debt Service
Fund for sewer fund portion of general obligation bond and interest.
34. Resolution-to authorize transfer of$1,288,366.61 from General Fund to Vision
Iowa Projects Fund to transfer portion of the distributions from Black Hawk County
Solid Waste Commission to the Vision Iowa Projects Fund.
35. Resolution-to authorize additional transfers from General Fund to Vision Iowa
Projects Fund in an amount to cover all additional expenses incurred through June
30, 2008.
36. Resolution-to authorize transfer of$13,809.50 from Series 2003 Bond Fund to
Debt Service Fund to close Fund 413.
37. Resolution-to authorize transfer of$9,200.00 from Tax Increment Financing Fund
to Capital Improvements Fund to reimburse amounts paid for the East Fourth Street
Streetscape Project.
38. Resolution-to authorize additional transfer from Tax Increment Financing Fund to
Capital Improvements Fund to cover additional expenses incurred through June
30, 2008 for the East Fourth Street Streetscape Project.
June 23, 2008 Page 8 •
39. Resolution-to authorize transfer of$94,000.00 from Tax Increment Financing Fund
to General Fund to reimburse contract expenses paid by the General Fund.
ORDINANCES TO BE ADOPTED
40. An ordinance amending the 2007 Code of Ordinances of the City of Waterloo,
Iowa, by repealing Chapter 1, Planning, Programming and Zoning Commission, of
Title 2, Boards and Commissions, in its entirety; and enacting in lieu thereof a new
Chapter 1, Planning, Programming and Zoning Commission, of Title 2, Boards and
Commissions (changing to six members at large and one member from the
Community Development Board, Human Rights Commission and Waterloo
School Board and minor language change).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
41. An ordinance amending the 2007 Code of Ordinances of the City of Waterloo, Iowa
by repealing Section 5-IB-3(G) and 5-1B-3(H); Section 5-1B-4(E) and Section 5-IB-
4(F); Section 5-1B-7(B) and Section 5-1B-7(N) and Section 5-1B-6, Restrictions on
Possession of Animals, of Article B, Dangerous Animals and Dogs, of Chapter 1,
Animal Control, of Title 5, Police Regulations; and enacting in lieu thereof a new
Section 5-1B-3(G) and 5-1 B-3(H); Section 5-1B-4(E) and Section 5-1B-4(F); Section
5-1B-7(B) and Section 5-1B-7(N) and Section 5-1B-6, Restrictions on Possession of
Animals, of Article B, Dangerous Animals and Dogs, of Chapter 1, Animal Control,
of Title 5, Police Regulations (clarification to ownership ban after two strikes)
Motion-to receive, file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
42. Purchase of Six Solar-Powered Radio-Controlled Flashing Beacons, UST-
8155(703) 4A-07.
Motion-to instruct Superintendent of Traffic Operations to prepare plans,
specifications, form of contract, etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as July 7, 2008.
ADD - 43. Collection Storage, Phase I.
Motion-to instruct Director of Cultural & Arts Commission to prepare specifications,
bid document, etc.
Motion-to receive and file specifications, bid document, etc.
Resolution-to preliminarily approve specifications, bid document, etc.
Resolution-to instruct City Clerk to publish notice of specifications, bid document,
etc. Set date of hearing as July 7, 2008.
June 23, 2008 Page 9
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
Motion-to adjourn to Executive Session.
EXECUTIVE SESSION
1. Discussion of acquisition of property pursuant to Iowa Code Section
21.5(1)(1)(2007).
Motion-to adjourn Executive Session.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, June 23, 2008
4:50 p.m. -Boards and Commissions, Council Chambers
4:55 p.m. -Human Resources Committee, Council Chambers
5:00 p.m. - Finance Committee, Council Chambers
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2007 Street Reconstruction, Contract No. 718.
Pay estimate No. 20 to Aspro in the total amount due of$5,027.07.
2. F.Y. 2008 Street Reconstruction, Contract No. 736.
Pay estimate No. 5 to Aspro in the total amount due of$52,671.98.
3. F.Y. 2008 Sidewalk Repair Assessment Program -Zone 7, Contract No. 724.
Pay estimate No. 8 to Bentley Construction Inc. in the total amount due of
$4,271.00.
4. Riverwalk Loop Trail Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 18 to Cedar Valley Corporation in the total amount due of
$3,72 7.94.
5. Riverloop Exposition Plaza, Division 1, Contract No. 721.
Pay estimate No. 11 to Cunningham Construction in the total amount due of
$38,770.54.
June 23, 2008 \.. Page 10
6. Former Chamberlain Manufacturing Demolition Project, Contract No. 741.
Pay estimate No. 4 to D.W. Zinser Co. Inc. in the total amount due of$46,729.38.
7. US Highway 63 Initial Design, NHSX-63-6(69)-3H-07.
Pay estimate No. 25 to Earth Tech in the total amount due of$59,933.55.
8. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713.
Pay estimate No. 12 to Earth Tech in the total amount due of$22,369.01.
9. F.Y. 08 Public Market Building, Contract No. 738.
Pay estimate No. 1 to Prairie Construction Co. Inc. in the total amount due of
$38,515.00.
BOARDS AND COMMISSIONS
June 23, 2008
4:50—4:55 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Quentin Hart
Harold Getty
Approval of Agenda, as proposed.
1. Communication from Mayor Tim Hurley transmitting recommendation of appointment of
Mike Gerst, with term expiration date of July 18, 2010 and Steve Aries, with term
expiration date of July 18, 2009, to the General Contractors Board of Licensing,
Examiner and Appeals.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
June 19, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JUKE 16, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one(1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Sandie Greco, Superintendent of Traffic Operations.
Agenda, as proposed or amended.
June 16, 2008 Page 2
Minutes of June 9, 2008, Regular Session, as proposed.
Proclamation declaring June 20, 2008 as Summer Harmony Day.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from Police Chief transmitting request of Lou Porter to hold KBBG-
FM 31 st Annual Parade on August 16, 2008, starting at 10:00 a.m., with route to
begin on E. 4th & Donald Street, proceed south on E. 4th Street, east to Newell
Street, south on Mobile Street, east to Sumner Street and end at Ferguson Field
Park on Linden Avenue.
3. Communication from Police Chief transmitting request of Main Street Waterloo to
hold BBQ'LOO & BLUES, TOO on July 18-19, 2008 in Lincoln Park and location
of food vendors on 4th Street from Franklin to Mulberry Street, Mulberry Street
from 4th Street to Park Avenue, and closing Park Avenue from Mulberry to
entrance to CENEX gas station.
b. Motion-to approve the following:
1. Communication from City Clerk transmitting recommendation of appointment of
Douglas Anderson to the position of Clerk II, effective June 30, 2008.
2. Communication from Community Planning & Development Director transmitting
recommendation of appointment of Chris Western and Shane Graham to the
position of Planner II.
3. Frank Krogh, Police Lieutenant, to attend Background Investigations for Public
Safety in Omaha, Nebraska on July 13-15, 2008, with costs not to exceed
$678.00, including use of city vehicle.
4. Donna Lesyshen, Waterloo Housing Partnership Coordinator, to attend
NeighborWorks America Training Institute on Foreclosure and Homeownership
Counseling Course in Chicago, Illinois on August 17-22, 2008, with costs not to
exceed $270.00.
June 16, 2008 Page 3
5. Lou Cutwright, Building Official/Maintenance Administrator, to attend
International Code Council 2008 Annual Conference in Minneapolis, Minnesota
on September 13-19, 2008, with costs not to exceed $2,459.00.
c. Beer License Permit Application
Class C
Metro 66, 3201 West 4th Street (Renewal) (Expires 6/30/09) (Includes Sunday Sales)
d. Beer/Liquor License Permit Application
Class C
The Last Level, 118 East 11 th Street (Renewal) (Expires 6/19/09) (Includes Sunday
Sales)
Chaser's Pub, 3005 University Avenue (Renewal) (Expires 7/7/09) (Includes
Sunday Sales)
Vic's Lounge, 1106 LaPorte Road (Renewal) (Expires 7/16/09)
e. Bonds.
ASSESSMENT HEARING
2. Sidewalk Inspection and Repair Program-Zone 8.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to authorize proposed repairs to sidewalks.
UNFINISHED BUSINESS
3. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements (Division I&
Division II +Alternate 1, Contract No. 742.
Resolution-to approve communication from Assistant City Engineer transmitting
recommendation of award of contract in the amount of$876,375.98 to Peterson
Contractors, Inc. of Reinbeck, Iowa.
DOCUMENTS
4. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements (Division I&
Division II+Alternate 1, Contract No. 742.
Resolution-to approve communication from Assistant City Engineer transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$876,375.98 with
Peterson Contractors, Inc. of Reinbeck, Iowa.
5. 2008 Lafayette Park Electrical Improvements.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of 75,599.47 with
Scott's Electric of Waterloo, Iowa.
June 16, 2008 \., \., Page 4
6. Resolution-to approve communication from Community Planning & Development
Director transmitting Brownfield Project Financial Assistance Agreement with Iowa
Department of Economic Development for$175,000.00 forgivable loan for the
continued demolition and asbestos removal work at the former Chamberlain
Manufacturing site.
7. Resolution-to approve communication from Community Planning & Development
Director transmitting amendment to agreement with Howard R. Green for
professional services at a cost of$7,500.00 for continued demolition of buildings at
the former Chamberlain Manufacturing site.
RESOLUTIONS TO BE ADOPTED
8. $300,000.00 General Obligation Capital Loan Notes, Taxable Series 2008C.
Resolution-to approve and authorize a form of Loan Agreement and authorizing
and providing for issuance of said capital loan notes and levying a tax to pay
said notes.
9. Resolution-to approve communication from Community Planning & Development
Director transmitting request to approve and accept acquisition of the former
Lafayette School generally located at the corner of Lafayette Street and Indiana
Street.
ORDINANCES TO BE ADOPTED
10. Vacation of a portion of alleys generally located in Block 7 and Block 8 of Rose Hill
First Addition and Ash Street between Sumner Street and Cottage Street and
rescind Ordinance No. 4866 in its entirety due to an error in the legal description.
Motion-to receive,file, consider and pass for the second time.
Motion-to suspend the rules.
Motion-to consider and pass for the third time and adopt ordinance.
11. An ordinance amending Ordinance No. 3842, known as the Traffic Code, by
adopting the 2008 Traffic Code for the City of Waterloo, Iowa.
Motion-to receive,file, consider and pass for the second time.
Motion-to suspend the rules.
Motion-to consider and pass for the third time and adopt ordinance.
June 16, 2008 Page 5
12. An ordinance amending the 2007 Waterloo Code of Ordinances by repealing
Subsection B, Discharging and Possessing Air Rifles and Similar Devices;
Exception, of Section 5-2-6, Discharging Weapons, of Chapter 2, General Offenses,
of Title 5, Police Regulations; and enacting in lieu thereof new Subsection B,
Discharging and Possessing Air Rifles and Similar Devices; Exception, of Section 5-
2-6, Discharging Weapons, of Chapter 2, General Offenses, of Title 5, Police
Regulations (allowing person with valid fishing license to use bow and
arrow during time periods permitted bu state law and city stipulations).
Motion-to receive,file, consider and pass for the second time.
Motion-to suspend the rules.
Motion-to consider and pass for the third time and adopt ordinance.
13. An ordinance amending the 2007 Code of Ordinances of the City of Waterloo,
Iowa, by repealing Subsection (B), Composition of Board, of Section 9-1A-3,
General Contractors Board of Licensing, Examiners and Appeals, of Article A,
Building Contractors, of Chapter 1, Building Code, of Title 9, Building Regulations;
and enacting in lieu thereof new Subsection (B), Composition of Board, of Section 9-
1A-3, General Contractors Board of Licensing, Examiners and Appeals, of Article A,
Building Contractors, of Chapter 1, Building Code, of Chapter 1, Building Code, of
Title 9, Building Regulations (adding fire protection engineering professional
and industrial safety professional).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
14. F.Y. 2008 Sidewalk Repair Assessment Program-Zone 7, Contract No. 724.
Resolution-to order preparation of a final plat and schedule of assessments.
Resolution-to adopt and levy final schedule of assessments and provide for
payment thereof
15. F.Y. 2008 West Commercial Street Extension Storm Water Pumps, Contract No.
750.
Motion-to instruct City Engineer to prepare plans, specifications,form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as July 14, 2008.
June 16, 2008 \-- Page 6
16. F.Y. 2008 West Commercial Street Extension, River Road Relocation and Storm
Water Pump Station, Contract No. 720.
Motion-to instruct City Engineer to prepare plans, specifications, form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications,form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as July 14, 2008.
17. F.Y. 2008 Cedar Valley River Renaissance Trail Enhancement, Contract No. 743.
Motion-to instruct City Engineer to prepare plans, specifications,form of contract,
etc.
Motion-to receive and file plans, specifications,form of contract, etc.
Resolution-to preliminarily approve plans, specifications, form of contract, etc.
Resolution-to instruct City Clerk to publish notice of plans, specifications,form of
contract, etc. and taking of bids. Set date of hearing as June 23, 2008.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, June 16, 2008
3:25 p.m. — Council Work Session, Council Chambers
4:20 p.m. -Building and Grounds Committee, Council Chambers
4:25 p.m. - Public Works Committee, Council Chambers
4:30 p.m. -Finance Committee, Council Chambers
4:45 p.m.- Ordinance Committee, Council Chambers
PUBLIC INFORMATION
1. Civil Service Commission List for the position of Fire Engineer, as certified on June
9, 2008.
2. Civil Service Commission List for the position of Planner II, as certified on June 9,
2008.
3. Waterloo Leisure Services Commission minutes of May 13, 2008 on file in the City
Clerk's office.
June 16, 2008 Page 7
CONTRACT PAYMENT SCHEDULE
1. Riverwalk Loop Trail, Cedar Bend to Mullan Avenue, Contract No. 714.
Pay estimate No. 17 to Cedar Valley Corporation in the total amount due of
$51,952.74.
2. Riverloop Exposition Plaza, Contract No. 721.
Pay estimate No. 11 to Cunningham Construction in the total amount due of
$67,211.20.
3. Park Avenue Bridge Conceptual Design.
Pay estimate No. 3 to Earth Tech in the total amount due of$5,411.40.
4. F.Y. 2008 Big Rock Road Bridges Replacement With Box Culverts, Contract No.
739.
Pay Earth Tech in the total amount due of$9,767.39.
5. Waterloo Dam Rehabilitation and Riverwall Reconstruction, Contract No. 713.
Pay estimate No. 24 to Peterson Contractors Inc. in the total amount due of
$4,997.00.
6. Conceptual Streetscape Improvements, E. 4th Street.
Pay design estimate No. 2 to Craig Ritland Landscape Architects in the total
amount due of$3,920.00.
ORDINANCE COMMITTEE
June 16, 2008
4:45 p.m.
Council Chambers
Roll Call: Members: Chairperson Mayor Pro Tern
All Council Members
Approval of Agenda, as proposed.
1. Review of proposed changes to Traffic Code to create odd/even parking during Snow
Emergency.
2. Review of proposed changes to Waterloo Code of Ordinances of Chapter 1, Planning,
Programming and Zoning Commission.
ADJOURNMENT
Nancy Eckert
City Clerk
COUNCIL BUS TOUR
June 16, 2008
2:30—4:30 p.m.
THE WATERLOO CITY COUNCIL WILL HAVE A BUS TOUR OF THE CITY ON
MONDAY, JUNE 16, 2008, STARTING AT 2:30 P.M.
Nancy Eckert
City Clerk
INN /44k
AGENDA OF THE SPECIAL SESSION OF THE
CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, TO BE HELD IN THE COUNCIL
CHAMBERS IN THE CITY HALL, 8:15 A.M.
THURSDAY, JUNE 12, 2008
ROLL CALL:
Motion-to approve Agenda, as proposed or amended.
DOCUMENTS
1. 2008 Lafayette Park Electrical Improvements.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$75,599.47 from Scott's
Electric of Waterloo, Iowa.
ADJOURNMENT
Motion-to adjourn.
Nancy Eckert
City Clerk
Council Work Session
June 12, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
•
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JUNE 9, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address and item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Larry Smith, Assistant Superintendent of Waste Management
Services.
June 9, 2008 Page 2
Agenda, as proposed or amended.
Minutes of June 2, 2008, Regular Session, and June 3, 2008 Special Session, as
proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolution to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
2. Communication from City Clerk transmitting request of East High/Expo High
School students for a variance to the Noise Ordinance on June 17, 2008 from
5:00 - 9:00 p.m. in conjunction with music concert to be held in open area on
High Street across from East High School, together with recommendation of
approval of Police Chief.
3. Communication from City Clerk transmitting request of African American Museum
for a variance to the Noise Ordinance on June 21, 2008 from 6:00- 11:00 p.m. in
conjunction with the Blues Band playing on Adams Street from 4th Street to Linn
Street, together with recommendation of approval of Police Chief
b. Motion-to approve the following:
1. David Mohlis, Police Sergeant, to attend Homicide Investigation Seminar in
Lawrence, Kansas on July 13-16, 2008, with costs not to exceed $1,095.00,
including use of city vehicle.
2. Lisa Campbell, Police Sergeant, to attend ILEA Firearms Instructor Recertification
School in Johnston, Iowa on July 14, 2008, with costs not to exceed $227.00,
including use of city vehicle.
3. Communication from Mayor Tim Hurley transmitting recommendation of
reappointment of Steve Showers, Mike Broshar, and Mary Ann Burk to the
Cultural and Arts Commission, with term expiration date of March 1, 2009 and
reappointment of Marilyn DeKoster, with term expiration date of March 1, 2011.
c. Liquor License Permit Application
Class E
Five Star Snacks and More, 315 Fletcher Avenue (New) (Expires 6/3/09) (Includes
Sunday Sales)
•
June 9, 2008 Page 3
d. Wine License Permit Application
Class B
Five Star Snacks and More, 315 Fletcher Avenue (New) (Expires 6/3/09) (Includes
Sunday Sales)
e. Beer License Permit Application
Class C
Five Star Snacks and More, 315 Fletcher Avenue (New) (Expires 6/3/09) (Includes
Sunday Sales)
Kwik Star, 1636 West 4th Street (Renewal) (Expires 7/29/09) (Includes Sunday
Sales)
All Stop, 51 E. Tower Park Drive (Renewal) (Expires 8/5/09) (Includes Sunday
Sales)
f. Liquor License Permit Application
Class C
Maples Lanes Bowling Center, 2608 University Avenue (Renewal) (Expires 7/9/09)
(Includes Sunday Sales)
Park Road Inn, 306 Park Road (Renewal) (Expires 6/30/09) (Includes Sunday Sales)
g. Outdoor Service Area Application
Locker Room Lounge, 1918 Hawthorne Avenue
h. Cigarette/Tobacco Permit
5 Star Snacks & More, 315 Fletcher Avenue
i. Bonds.
HEARINGS
2. Vacation of a portion of alleys in Block 7 and Block 8 of Rose Hill First Addition
and Ash Street between Sumner Street and Cottage Street and to rescind
Ordinance No. 4866 due to an error in the legal description.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Motion-to receive,file consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
June 9, 2008 Page 4
3. Site Plan amendment to the "B-P"Business Park District for property generally
located at the southwest corner of Highway 63 and Cyclone Drive for construction
of a 17,600 square foot building on lot 2 of Greenbelt Centre Plat No. 2 including a
28 stall parking lot—Craft-Cochran.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file recommendation of approval of
Planning, Programming and Zoning Commission and oral and written comments.
Resolution-to approve said site plan amendment.
UNFINISHED BUSINESS
4. 2008 Lafayette Park Electrical Improvements Project.
Resolution-to approve communication from Leisure Services Director transmitting
recommendation of award of contract in the amount of$68,750.00 to Sieben
Electric of Waterloo, Iowa.
PETITIONS FROM PUBLIC
5. Resolution-to approve communication from City Planner transmitting request of
Budke Properties to vacate, sell and convey for$1.00 a portion of West Airline
Highway adjacent to 3533 West Airline Highway to allow for construction of a
monument sign, together with recommendation of approval of Planning,
Programming and Zoning Commission. Set date of hearing as June 23, 2008.
DOCUMENTS
6. F.Y. 2007 Riverloop Exposition Plaza, Phase I, Contract No. 721.
Motion-to approve communication from Associate Engineer transmitting Change
Order No. 4 for a net increase in the amount of$10,747.75 for work to be
performed by K. Cunningham Construction of Cedar Falls, Iowa.
7. F.Y. 2007 Waterloo Dam Rehabilitation and Riverwall Construction, Contract No.
713.
Motion-to approve communication from Associate Engineer transmitting Change
Order for a net increase in the amount of$491,013.25 for work to be performed by
Peterson Contractors, Inc. of Reinbeck, Iowa.
8. 2008 Lafayette Park Electrical Improvements Project.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$68,750.00 with
Sieben Electric of Waterloo, Iowa.
9. Resolution-to approve communication from City Planner transmitting request of
Jacalyn & Roy Cole for tax exemptions on improvements totaling $10,951.00 for
property located at 614 Adrian Street located in the Consolidated Urban
Revitalization Area, together with recommendation of approval.
I
June 9, 2008 Page 5
10. Resolution-to approve communication from City Planner transmitting request of
Christopher& Sue Reams for tax exemptions on improvements totaling $13,813.00
for property located at 1915 Falls Avenue located in the Consolidated Urban
Revitalization Area, together with recommendation of approval.
11. Resolution-to approve communication from Airport Director transmitting agreement
with Federal Aviation Administration for a grant in the amount of$218,595.00 for
the Airport Master Plan Update Project.
12. Resolution-to approve communication from Airport Director transmitting agreement
with the Federal Aviation Administration for a grant in the amount of$522,596.00
for engineering and construction of the General Aviation Apron and Taxilanes
Rehabilitation (Phase II) Project at the Waterloo Regional Airport.
13. Resolution-to approve communication from Airport Director transmitting agreement
with Earth Tech Engineering of Waterloo, Iowa for Construction Review Services at
a cost of$52,800.00 in conjunction with the General Aviation Apron and Taxilanes
Rehabilitation (Phase II)Project at Waterloo Regional Airport.
14. Resolution-to approve communication from Associate Engineer transmitting levee
certification agreement with Federal Emergency Management Agency (FEMA) to
certify that the levy system protects against the 100 year flood.
15. Resolution-to approve communication from Leisure Services Director transmitting
agreement with Community Foundation of Waterloo/Cedar Falls and Northeast
Iowa creating a Non-Endowed and Designated Fund for Waterloo athletic facilities.
16. Resolution-to approve communication from Leisure Services Sports Manager
transmitting agreement with Black Hawk County Gaming Association for grant in
the amount of$75,000.00 for improvements to the Hoing-Rice Adult Softball
Complex.
17. Resolution-to approve communication from City Planner transmitting Property
Access Agreement for vacant lot on 100 block of Commercial Street for
environmental site assessment as part of the Brownfields Redevelopment Program
in the downtown.
18. Resolution-to approve communication from Police Chief transmitting application
with the Department of Justice, Bureau of Justice Assistance for FY2008 Justice
Assistance Grant (JAG) in the amount of$22,840.00, with no required match.
June 9, 2008 Page 6 •
19. Resolution-to approve communication from Community Planning & Development
Director transmitting Memorandum of Understanding with Iowa Northland Regional
Council of Governments at a cost of$1,500.00 to prepare application for State
Recreational Trails Program grant to be used for the trail portion from 6th to 18th
Street on the south side of the Cedar River.
20. Resolution-to approve communication from Community Planning & Development
Director transmitting application for State Recreational Trails grant to be used for
the trail portion from 6th to 18th Street on the south side of the Cedar River as part
of the River Loop system of the Downtown Master Plan.
RESOLUTIONS TO BE ADOPTED
21. Resolution-to direct the acceptance of a proposal to purchase $300,000.00 General
Obligation Capital Loan Notes, Taxable Series 2008C.
22. Issuance of$10,000,000.00 General Obligation Bonds, Series 2008A.
Resolution-to appoint Wells Fargo Bank, National Association of Des Moines, Iowa,
to serve as paying agent, bond registrar and transfer agent and approving the
paying agent and bond registrar and transfer agent agreement.
23. Resolution-to authorize Partial Redemption of Outstanding General Obligation
Bonds, Series 1999A, dated March 1, 1999 and directing notice of said
redemption.
24. Issuance of$10,000,000.00 General Obligation Bonds, Series 2008A.
Motion-to approve Tax Exemption Certificate.
Motion-to approve Continuing Disclosure Certificate.
Motion-to approve Refunding Trust Agreement.
Resolution-to authorize and provide for issuance of said General Obligation Bonds,
Series 2008A and levying a tax to pay said bonds.
25. Issuance of$2,975,000.00 General Obligation Bonds, Taxable Series 2008B.
Resolution-to appoint Wells Fargo Bank, National Association of Des Moines, Iowa,
to serve as paying agent, bond registrar and transfer agent and approving the
paying agent and bond registrar and transfer agent agreement.
26. Issuance of$2,975,000.00 General Obligation Bonds, Taxable Series 2008B.
Motion-to approve Continuing Disclosure Certificate.
Resolution-to authorize and provide for issuance of said General Obligation Bonds,
Taxable Series 2008B and levying a tax to pay said bonds.
•
June 9, 2008 Page 7
ORDINANCES TO BE ADOPTED
27. An ordinance amending Ordinance No. 3842, known as the Traffic Code, by
adopting the 2008 Traffic Code for the City of Waterloo, Iowa.
Motion-to receive,file consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
28. An ordinance amending the 2007 Waterloo Code of Ordinances by repealing
Subsection B, Discharging and Possessing Air Rifles and Similar Devices;
Exception, of Section 5-2-6, Discharging Weapons, of Chapter 2, General Offenses,
of Title 5, Police Regulations; and enacting in lieu thereof new Subsection B,
Discharging and Possessing Air Rifles and Similar Devices; Exception, of Section 5-
2-6, Discharging Weapons, of Chapter 2, General Offenses, of Title 5, Police
Regulations(allowing person with valid fishing license to use bow and
arrow during time periods permitted by state law and city stipulations).
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times.
NEW BUSINESS
29. Resolution-to approve communication from Community Planning & Development
Director transmitting request to vacate a driveway easement and a telegraph
easement on Lots 1 through 3 in Block 3 of James Eggers Addition and unplatted
land adjacent on city-owned property generally located at the southwest corner of
Commercial Street and Mullan Avenue for the purpose of a new US Bank drive-thru
facility, together with recommendation of approval of Planning, Programming and
Zoning Commission. Set date of hearing as June 23, 2008.
30. Resolution-to approve communication from Superintendent of Streets transmitting
recommendation of award of contract in the amount not to exceed $211,025.00
based on estimated quantities to Bituminous Materials & Supply, L.P. of Des
Moines, Iowa for asphalt emulsion products to be used for this year's Oiling/Seal
Coating and Crack Sealing Program.
31. Resolution-to approve communication from Superintendent of Streets transmitting
recommendation of award of contract to North American Salt Company at a cost of
$69.24 per ton for FY09 Snow and Ice Control Programs.
June 9, 2008 L- \.. Page 8 •
32. Purchase of Two Snow Control Trucks.
Motion-to instruct Superintendent of Central Garage to prepare bid documents,
specifications, etc.
Motion-to receive and file bid documents, specifications, etc.
Resolution-to preliminarily approve bid documents, specifications, etc.
Resolution-to instruct City Clerk to publish notice of bid documents, specifications,
etc. and taking of bids. Set date of hearing as June 23, 2008.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, June 9, 2008
4:15 p.m. -Boards and Commissions Committee, Council Chambers
4:20 p.m. - Building and Grounds Committee, Council Chambers
4:25 p.m. -Human Resources Committee, Council Chambers
4:30 p.m. -Finance Committee, Council Chambers
4:45 p.m. - Council Work Session, Council Chambers
5:00 p.m. - Ordinance Committee, Council Chambers
PUBLIC INFORMATION
1. Communication from Library Director transmitting resignation of Amanda Shannon,
Library Assistant, effective May 19, 2008, together with recommendation of
payment of$290.87 for unused vacation time.
2. Waterloo Public Library Board of Trustees minutes of April 14, 2008 on file in the
City Clerk's office.
3. Civil Service Commission minutes of May 1, 2008 on file in the City Clerk's office.
4. Communication from Fire Chief transmitting retirement of Andrid Olson, Firefighter,
effective May 6, 2008, together with recommendation of payment of$12,902.83 for
unused vacation time and sick pay.
5. Black Hawk County Criminal Justice Information System minutes of May 7, 2008
on file in the City Clerk's office.
6. Black Hawk County 911 Service Board minutes of May 7, 2008 on file in the City
Clerk's office.
June 9, 2008 Page 9
7. Consolidated Public Safety Communications Center Board minutes of May 7, 2008
on file in the City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. F.Y. 2008 Asphalt Overlay Program, Contract No. 737.
Pay estimate No. 2 to Aspro in the total amount due of$267,013.27.
2. F.Y. 2007 Street Reconstruction Program, Contract No. 718.
Pay estimate No. 19 to Aspro in the total amount due of$88,073.81.
3. F.Y. 2008 Street Reconstruction Program, Contract No. 736.
Pay estimate No. 4 to Aspro in the total amount due of$87,675.46.
4. F.Y. 2008 Sidewalk & Recreational Trail Repair Program, Zone 8, Contract No. 740.
Pay estimate No. 1 to B&B Builders in the total amount due of$3,542.81.
5. San Marnan Traffic Improvements, Phase III, Contract No. 702.
Pay estimate No. 13 to Kirkham Michael in the total amount due of$419.30.
6. FY08 Public Market Building, Contract No. 738.
Pay estimate No. 9 to Craig Ritland Landscape Architects in the total amount due of
$14,428.75.
7. F.Y. 2007 Riverloop Expo Plaza, Contract No. 721.
Pay estimate No. 8 to Craig Ritland Landscape Architects in the total amount due of
$14,985.00.
8. Streetscape Improvements for E. 4th Street, Contract No. 742.
Pay estimate No. 1 to Craig Ritland Landscape Architects in the total amount due of
$5,280.00.
9. 2008 Permanent Closure of Railroad Crossing across Black Hawk Creek, Contract
No. 747.
Pay estimate No. 1 to VJ Engineering in the total amount due of$682.50.
ORDINANCE COMMITTEE
June 9, 2008
5:00 p.m.
Council Chambers
Roll Call: Members: Chairperson Mayor Pro Tern
All Council Members
Approval of Agenda, as proposed.
1. Review of proposed changes to Waterloo Code of Ordinances, Chapter 1, Building Code,
Section 9-IA-3, General Contractors Board of Licensing, Examiners and Appeals, of
Title 9, Building Regulation as it relates to composition of the board.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
June 9, 2008
4:45 - 5:00 p.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Presentation form Earth Tech on the Cedar River Dam Project.
Adjourn.
Nancy Eckert
City Clerk
BOARDS AND COMMISSIONS
June 9, 2008
4:15 —4:20 p.m.
Council Chambers
Roll Call: Members: Chairperson Carolyn Cole
Quentin Hart
Harold Getty
Approval of Agenda, as proposed.
1. Approval of Mayor Tim Hurley's recommendation of reappointment of Steve Showers,
Mike Broshar, and Mary Ann Burk to the Cultural and Arts Commission, with term
expiration date of March 1, 2009 and reappointment of Marilyn DeKoster, with term
expiration date of March 1, 2011.
ADJOURNMENT
Nancy Eckert
City Clerk
Council Work Session
June 5, 2008
8:00 a.m.
Council Chambers
Roll Call.
Approval of Agenda, as proposed or amended.
1. Discussion of weekly council agenda and informational meeting.
Motion—to adjourn.
Nancy Eckert
City Clerk
AGENDA OF THE SPECIAL SESSION OF THE
CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, TO BE HELD IN THE MOLLENHOFF
CONFERENCE ROOM IN THE CITY HALL, 4:30 P.M.
TUESDAY, JUNE 3, 2008
ROLL CALL:
Motion-to approve Agenda, as proposed or amended.
Motion-to receive and file copies of Call.
NEW BUSINESS
1. $10,000,000.00 General Obligation Bonds, Series 2008A.
Motion-to receive and file proof of publication of Notice of Sale.
Resolution-to direct sale of$10,000,000.00 General Obligation Bonds, Series 2008A.
2. $2,975,000.00 General Obligation Bonds, Taxable Series 2008B.
Motion-to receive and file proof of publication of Notice of Sale.
Resolution-to direct sale of$2,975,000.00 General Obligation Bonds, Taxable Series
2008B.
ADJOURNMENT
Motion-to adjourn.
Nancy Eckert
City Clerk
Bid Opening
June 3, 2008
11:00 a.m.
City Clerk's Office
1. $10,000,000.00 General Obligation Bonds, Series 2008A.
Receive and file sealed bids, BUT NOT OPENED.
City Clerk declared time for filing sealed bids be closed and sealed bids be opened.
City Clerk announced electronic bids received.
Refer to Speer Financial, Inc.
Adjourn to 4:30 p.m.
Nancy Eckert
City Clerk
Bid Opening
June 3, 2008
11:30 a.m.
City Clerk's Office
1. $2,975,000.00 General Obligation Bonds, Taxable Series 2008B.
Receive and file sealed bids, BUT NOT OPENED.
City Clerk declared time for filing sealed bids be closed and sealed bids be opened.
City Clerk announced electronic bids received.
Refer to Speer Financial, Inc.
Adjourn to 4:30 p.m.
Nancy Eckert
City Clerk
THE CITY COUNCIL OF THE CITY OF WATERLOO,
IOWA, REGULAR SESSION TO BE HELD AT THE
CITY HALL COUNCIL CHAMBERS, 5:30 P.M.
MONDAY, JUKE 2, 2008
CITY OF WATERLOO
GOALS
1. Support economic development efforts that attract, retain and create quality Jobs
resulting in a diverse economic base and increased population.
2. Continue to support implementation of the Downtown Master Plan.
3. Facilitate and promote the development of housing options to meet the needs of current
and future Waterloo citizens.
4. Develop a customer-centered service delivery approach.
5. Seek additional opportunities to share services and resources with other government
entities.
6. Collaborate with statewide elected officials to reduce the burden on local property
taxes.
7. Address the changing public workforce needs in Waterloo.
8. Enhance and protect a diverse,family-oriented community where neighborhoods are
safe and well maintained.
9. Enhance the quality of place opportunities for the citizens of our community.
General Rules for Public Participation
1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state
your name, address and group affiliation(if appropriate)and speak clearly into the microphone.
2. You may speak one(1)time per item for a maximum of three(3)minutes.
3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion.
The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A
speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be
taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate
department.
4. Keep comments germane and refrain from personal, impertinent or slanderous remarks.
5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323.
6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City
Council meeting to appear before the City Council (may also register by phone). Registered speakers will be
given first priority.
Roll Call.
Moment of Silence.
Pledge of Allegiance: Brad Hagen, Airport Director.
Agenda, as proposed or amended.
June 2, 2008 Page 2
Minutes of May 27, 2008, Regular Session, as proposed.
1. Consent Agenda: (The following items will be acted upon by voice vote on a single
motion without separate discussion, unless someone from the council or public
requests that a specific item be considered separately.)
a. Resolutions to approve the following:
1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file
in the City Clerk's office.
b. Motion-to approve the following:
1. Travel request for four officers to attend LEIN Criminal Intelligence Course in Des
Moines, Iowa on April 14-25, 2008, with costs not to exceed $2,900.00.
2. Travel request for six officers to attend LEIN Criminal Intelligence Course in Des
Moines, Iowa on April 28-May 9, 2008, with costs not to exceed $4,800.00.
c. Liquor License Permit Application
Class E
Broadway Liquor, 821 Broadway (Renewal) (Expires 6/30/09) (Includes Sunday
Sales)
d. Wine License Permit Application
Class B
Broadway Liquor, 821 Broadway (Renewal) (Expires 6/30/09) (Includes Sunday
Sales)
e. Beer License Permit Application
Class C
Broadway Liquor, 821 Broadway (Renewal) (Expires 6/30/09) (Includes Sunday
Sales)
Neighborhood Mart, 2100 Lafayette Street (New) (Expires 5/31/09) (Includes
Sunday Sales)
Marathon Mini Mart, 515 Broadway (Renewal) (Expires 5/31/09) (Includes Sunday
Sales)
f Beer/Liquor License Permit Application
Class C
SC Krajisnik, 300 West Mullan Avenue (5 days-6/6/08 - 6/11/08) (Includes
Sunday Sales)
Jo Mama's, 352 Fletcher Avenue (Renewal) (Expires 6/10/09) (Includes Sunday
Sales)
June 2, 2008 Page 3
Pat's Tavern, 303 West 4th Street (Renewal) (Expires 5/20/09) (Includes Sunday
Sales)
Club 700, 1955 Locke Avenue (Renewal) (Expires 6/30/09) (Includes Sunday Sales)
g. Liquor License Permit Application
Class A
Fraternal Order of Eagles, 202 1st Street (Renewal) (Expires 6/30/09) (Includes
Sunday Sales)
h. Fireworks Display Application
Waterloo Bucks Baseball, 850 Park Road on June 21, 2008
i. Bonds.
j. Cigarette/Tobacco Permit Application
Neighborhood Mart, 2100 Lafayette Street
HEARINGS AND BIDS
2. 2008 Lafayette Park Electrical Improvement Project.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
Leisure Services Director for review.
3. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No.
742.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to confirm approval of plans, specifications,form of contract, etc.
Resolution-to order construction.
Motion-to receive and file and instruct City Clerk to open and read bids and refer to
City Engineer for review.
June 2, 2008 Page 4
HEARINGS
4. Vacation, sale and conveyance of a portion of East Ridgeway Avenue generally
located east of Texas Street for$1.00 and rescind Ordinance No. 4881 and
Resolution No. 2007-799 in their entirety Iowa Northern Railway Company.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING-No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Motion-to receive,file, consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
Resolution-to authorize said sale and conveyance.
5. Reallocation of not to exceed $600,000.00 of unspent proceeds of the Series
2007A Bonds for the purpose of paying costs of improvements to the Commercial
Street Ramp.
Motion-to receive and file proof of publication of notice of public hearing.
HOLD HEARING—No objections on file.
Motion-to close hearing and receive and file oral and written comments.
Resolution-to institute proceedings to take additional action and approving
reallocation of said bonds.
UNFINISHED BUSINESS
6. F.Y. 2006 Donald Street Trail, Contract No. 700.
Resolution-to approve communication from Associate Engineer transmitting
recommendation of award of contract in the amount of$467,737.83 to Vieth
Construction Corporation of Cedar Falls, Iowa.
DOCUMENTS
7. F.Y. 2008 Sidewalk Repair Assessment Program -Zone 7, Contract No. 724.
Motion-to approve communication from City Engineer transmitting Change Order
No. 1 a net decrease in the amount of$20,036.67 for work performed by Bentley
Construction, Inc. of Waterloo, Iowa.
8. General Obligation Bond Demolition, Contract No. 1 57-D-GO-05-26-08.
Motion-to approve communication from Contracts and Grants Coordinator
transmitting Change Order for a net increase in the amount of$12,250.00 to add
315 Gable Street and 1012 Logan Avenue for work to be performed by Lehman
Trucking & Excavating of Waterloo, Iowa.
June 2, 2008 Page 5
9. Phase I Demolition -Former Chamberlain Manufacturing Property, 550 Esther
Street, Contract No. 741.
Motion-to approve communication from City Planner transmitting Change Order No.
4 for a net increase in the amount of$148,732.00 for asbestos and demolition of
buildings 8, 9, 10, 15, 18, 20 and 22 to be performed by D.W. Zinser Company of
Walford, Iowa.
10. F.Y. 2007 Riverloop Exposition Plaza -Phase 1, Contract No. 721
Motion-to approve communication from City Engineer transmitting Change Order
No. 5 for a net increase in the amount of$60,050.00 for work performed by K.
Cunningham Construction of Cedar Falls, Iowa.
11. F.Y. 2008 Asphalt Overlay Program, Contract No. 737
Motion-to approve communication from City Engineer transmitting Change Order
No. 1 for a net increase in the amount of$115,872.72 for work performed by
Aspro, Inc. and Its Subsidiary of Waterloo, Iowa.
12. Resolution-to approve communication from City Engineer transmitting Completion of
Project and Recommendation of Acceptance of Work performed by Bentley
Construction, Inc. of Waterloo, Iowa at the total cost of$85,419.94 in conjunction
with F.Y. 2008 Sidewalk Repair Assessment Program -Zone 7, Contract No. 724,
and receive and file two-year Maintenance Bond.
13. Resolution-to approve communication from City Planner transmitting request of Carl
& Susan Spaethe for tax exemptions on improvements totaling $74,500.00 for
property located at 215 E. Mullan Avenue located in the Consolidated Urban
Revitalization Area, together with recommendation of approval.
14. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with Black Hawk County Board of
Supervisors to provide building maintenance administration services to the county.
15. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting agreement with MidAmerican Energy for Energy
Efficiency Action Plan for Young Arena.
16. Resolution-to approve communication from Building Official/Maintenance
Administrator transmitting Supplemental Agreement No. 3 with Earth Tech, Inc. of
Waterloo, Iowa to provide construction-related services in conjunction with Park
Avenue Parking Ramp Repairs.
17. 2008 Lafayette Park Renovation Project.
Resolution-to approve communication from Leisure Services Director transmitting
Contracts, Bonds and Certificates of Insurance in the amount of$471,910.00 with
Michael Huff Construction of Waterloo, Iowa.
June 2, 2008 `-- Page 6
18. Resolution-to approve communication from Community Planning and Development
Director transmitting Property Access Agreements for 108 and 120 Jefferson
Street, 217-219 Jefferson Street, 100 Commercial Street and Parcel Nos. 8913-26-
204-006 and 8913-26-204-008 for environmental site assessment as part of the
Brownfields Redevelopment Program in the downtown.
RESOLUTIONS TO BE ADOPTED
19. Resolution-to approve communication from Mayor Tim Hurley transmitting
recommendation of 4 percent salary increase for non-bargaining employees
effective July 1, 2008.
20. Resolution-to approve request of Superintendent of Traffic Operations to install
temporary 'No Parking This Side'signs on the north and south sides of 300 block
of West Dale Street.
21. Resolution-to approve communication from Airport Director transmitting request to
fund emergency repairs to the perimeter fence at Waterloo Regional Airport at a
cost not to exceed $45,000.00 to D&N Fence Company of Cedar Rapids, Iowa.
ORDINANCES TO BE ADOPTED
22. An ordinance amending the 2003 Traffic Code by prohibiting parking on the east
and west sides of 1400 block of Bluff Street.
Motion-to receive,file consider and pass for the first time.
Motion-to suspend the rules.
Motion-to consider and pass for the second and third times and adopt ordinance.
NEW BUSINESS
23. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,600.00 for work performed
by the Water Works at 702 Fowler Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
24. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$4,277.00 for work performed
by the Water Works at 143 Dawson Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
25. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$1,995.00 for work performed
by the Water Works at 806 Sumner Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
June 2, 2008 Page 7
26. Resolution-to approve communication from General Manager of Waterloo Water
Works transmitting request to certify the amount of$2,100.00 for work performed
by the Water Works at 209 Manson Street, together with recommendation of
approval of Waterloo Water Works Board of Trustees.
ORAL PRESENTATIONS
Motion-to receive and file oral comments.
ADJOURNMENT
Nancy Eckert, CMC
City Clerk
MEETINGS
Monday, June 2, 2008
2:55 p.m. -Human Resources Committee, Council Chambers
3:00 p.m. -Finance Committee, Council Chambers
3:15 p.m. - Ordinance Committee, Council Chambers
3:45 p.m. - Council Bus Tour
Tuesday, June 3, 2008
4:30 p.m. -Bond Sale, Mollenhoff Conference Room
PUBLIC INFORMATION
1. Waterloo Cultural and Arts Commission minutes of February 20, 2008 and March
19, 2008 on file in the City Clerk's office.
2. Waterloo Historical Preservation Commission minutes of April 15, 2008 on file in
the City Clerk's office.
3. Board of Waterloo Water Works Trustees minutes of May 21, 2008 on file in the
City Clerk's office.
CONTRACT PAYMENT SCHEDULE
1. Former Chamberlain Manufacturing Plant, Contract No. 741.
Pay estimate No. 3 to D.W. Zinser Co. Inc. in the total amount due of$115,871.20.
2. West Shaulis Road Extension, STP-U-8155(696) 70-07.
Pay estimate No. 6 to Kirkham Michael &Associates in the total amount due of
$12,677.91.
3. U.S. Westfield Avenue Connection, Contract No. 730.
Pay estimate No. 8 to Peterson Contractors in the total amount due of$39,277.73.
COUNCIL BUS TOUR
June 2, 2008
3:45 —5:15 p.m.
THE WATERLOO CITY COUNCIL WILL HAVE A BUS TOUR OF THE CITY ON
MONDAY, JUNE 2, 2008, STARTING AT 3:45 P.M.
Nancy Eckert
City Clerk
ORDINANCE COMMITTEE
June 2, 2008
3:15 —3:45 p.m.
Council Chambers
Roll Call: Members: Chairperson Mayor Pro Tem
All Council Members
Approval of Agenda, as proposed.
1. Review of proposed changes to Waterloo Code of Ordinances, Chapter 1, Planning,
Programming and Zoning Commission, of Title 2, Boards and Commissions.
2. Review of proposed changes to Waterloo Traffic Code, Section 310-Prohibited Parking
During Snow Emergency, creating odd/even parking during emergency snow removal.
3. Review of proposed changes to Waterloo Code of Ordinances, Section 5-2-6,
Discharging Weapons, to allow use of bow and arrow with a valid fishing license.
ADJOURNMENT
Nancy Eckert
City Clerk