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HomeMy WebLinkAbout05.May Council Work Session May 29, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. TUESDAY, MAY 27, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anu item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Paul Huting, Leisure Services Director. Agenda, as proposed or amended. May 27, 2008 L.- Page 2 Minutes of May 19, 2008, Regular Session, as proposed. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from City Clerk transmitting request of President of SHOUT! Ministries for a variance to the Noise Ordinance on June 30, 2008 from 5:00 - 11:00 p.m. in conjunction with Family Festival and Christian Music Concert to be held at Sullivan Park, including a band and PA system, together with recommendation of approval of Police Chief 3. Communication from City Engineer transmitting request of Gary Anderson for a waiver for a concrete driveway to be located at 1639 Locke Avenue, together with recommendation of approval. 4. Communication from City Engineer transmitting request of Gerry A. Heying for a waiver for a concrete driveway to be located at 1635 Locke Avenue, together with recommendation of approval. b. Motion-to approve the following: 1. Todd Derifield, City Forester, to attend Trees and the Law Workshop in Des Moines, Iowa on May 16, 2008, with costs not to exceed $125.00, including use of city vehicle. 2. Nancy Gulick, Community Development Coordinator, to attend Monitoring HOME: Ensuring Program Compliance Training in Minneapolis, Minnesota on June 16-19, 2008, with costs not to exceed $840.00, including use of city vehicle. 3. David Meeks, Executive Director of Human Rights Commission, to attend 6th Annual Woodbury County Disproportionality of Minority Confinement Training in Sioux City, Iowa on June 5-6, 2008, with costs not to exceed $103.50, including use of city vehicle. 4. Steve Carey, Fire Department Instructor, to teach classes in Eddyville, Iowa on May 20-22, 2008 and May 27-29, 2008, with costs not to exceed $620.00. • • May 27, 2008 _ Page 3 5. Communication from Mayor Tim Hurley transmitting recommendation of reappointment of Jennifer Heller and appointment of Shannon Farlow to the Waterloo Convention and Visitors Bureau, with term expiration of June 30, 2011. c. Liquor License Permit Application Class E Kwik Stop, 1761 Independence Avenue (Renewal) (Expires 7/9/09) (Includes Sunday Sales) d. Wine License Permit Application Class B Kwik Stop, 1761 Independence Avenue (Renewal) (Expires 7/9/09) (Includes Sunday Sales) e. Beer License Permit Application Class C Kwik Stop, 1761 Independence Avenue (Renewal) (Expires 7/9/09) (Includes Sunday Sales) Kwik Star, 324 Fletcher Avenue (Renewal) (Expires 7/21/09) (Includes Sunday Sales) Kwik Star, 1214 Franklin Street (Renewal) (Expires 7/21/09) (Includes Sunday Sales) Kwik Star, 707 Broadway Street (Renewal) (Expires 7/21/09) (Includes Sunday Sales) Kwik Star, 1105 Cedar Bend Street (Renewal) (Expires 7/21/09) (Includes Sunday Sales) f Beer License Permit Application Class B The Waterloo Jaycees Fireworks Festival, 100 Block of W. 4th Street (5 days- 7/3/08 - 7/8/08) g. Beer/Wine License Permit Application Special Class C Gary's Restaurant & Catering, 2820 Falls Avenue (Renewal) (Expires 6/14/09) h. Beer/Liquor License Permit Application Class C Buzz's Bar, 1016 Maynard (Renewal) (Expires 5/27/09) (Includes Sunday Sales) Monica's, 324 E. 4th Street (New Owner) (Expires 5/21/09) i. Outdoor Service Area Application The Waterloo Jaycees Fireworks Festival, 100 Block of W. 4th Street Buzz's Bar, 1016 Maynard • May 27, 2008 `-- Page 4 j. Fireworks Display Application American Cancer Society, Hawkeye Community College on June 20, 2008 Sunnyside Country Club, 1600 Olympic Drive on July 4, 2008 k. Bonds. ASSESSMENT HEARING 2. Sidewalk Assessments in Conjunction with F.Y. 2008 E. 4th Street Reconstruction and Streetscape Improvements, Contract No. 742. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to adopt Resolution of Necessity, as proposed or amended. HEARINGS 3. Development Agreement for vacation, sale and conveyance of a portion of Ashland Avenue and alley adjacent to 1500 Ashland Avenue for$1.00 to use for construction of an 8,000 SF building and 450 SF office—Laverne Lehman. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to receive and file recommendation of approval of Planning, Programming and Zoning Commission and oral and written comments. Motion-to receive,file, consider and pass for the first time. Motion-to suspend the rules. Motion-to consider and pass for the second and third times and adopt ordinance. Resolution-to authorize said sale and conveyance. Resolution-to approve said development agreement. 4. FYE2008 Budget Amendment. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to adopt said amendments. 5. Not to Exceed $300,000.00 General Obligation Capital Loan Notes. Motion-to receive and file proof of publication of notice of public hearing—to provide funds to pay costs of funding termination payments to retiring employees, including accrued vacation and sick leave. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for authorization of a loan agreement and issuance of said capital loan notes. • May 27, 2008 Page 5 UNFINISHED BUSINESS 6. 2008 Lafayette Park Renovation Project. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$471,910.00 to Michael Huff Construction of Waterloo, Iowa. 7. General Obligation Bond Demolition Project, Contract No. 157-D-GO-05-26-08. Resolution-to approve communication from Contracts and Grants Coordinator transmitting recommendation of award of contract in the amount of$29,120.00 to Lehman Trucking & Excavating of Waterloo, Iowa. 8. General Aviation Apron and Taxilanes Rehabilitation, Phase II,for Waterloo Regional Airport. Resolution-to approve communication from Airport Director transmitting recommendation of award of contract in the amount of$424,002.15 to K. Cunningham Construction Co., Inc. of Cedar Falls, Iowa. PETITIONS FROM PUBLIC 9. Resolution-to approve communication from City Planner transmitting request of Craft-Cochran for a site plan amendment to the "B-P" Business Park District for construction of a 17,600 square foot building and a 28-stall parking lot on lot 2 of Greenbelt Centre Plat No. 2 generally located at the southwest corner of Highway 63 and Cyclone Drive. Set date of hearing as June 9, 2008. 10. Resolution-to approve communication from Community Planning & Development Director transmitting request of Financial Resource Advisors for a minor site plan amendment for construction of a 8,688 square foot, 1-story professional office building in the Country Club Business Center, generally located just west of the Liberty Bank building. Set date of hearing, if necessary. DOCUMENTS 11. Youth Pavilion Interactive Staircase. Motion-to approve communication from Director of Cultural & Arts Commission transmitting Change Order No. 2 for net increase in the amount of$695.00 for work performed by Sullivan Construction of Cedar Falls, Iowa. 12. Purchase of Digital Sign for Waterloo Center For The Arts. Motion-to approve communication from Director of Cultural and Arts Commission transmitting Change Order between $8,500.00 and $10,000.00, with 50 percent city's share, for cost of electrical work performed by Signs By Designs of Cedar Falls, Iowa. • May 27, 2008 `-- Page 6 13. Youth Pavilion - Center For The Arts. Motion-to approve communication from Director of Cultural and Arts Commission transmitting Change Order No. 11 for a net increase in the amount of$46,673.00 for work performed by Cardinal Construction of Waterloo, Iowa. 14. General Obligation Bond Demolition Project, Contract No. 157-D-GO-05-26-08. Resolution-to approve communication from Contracts and Grants Coordinator transmitting contract in the amount of$29,120.00 with Lehman Trucking & Excavating of Waterloo, Iowa. 15. Resolution-to approve communication from Associate Engineer transmitting agreement with Ament, Inc. of Waterloo, Iowa for construction phase services at a cost of$78,686.12, with city costs of$15,73 7.22, in conjunction with F.Y. 2006 Donald Street Trail, Contract No. 700. 16. Resolution-to approve communication from Leisure Services Director transmitting Completion of Project and Recommendation of Acceptance of work performed by Century Fence Company of Waukesha, Wisconsin in the total amount of $28,478.00 in conjunction with 2008 Cedar River/Exchange Sports Complex Fencing Project. 17. Resolution-to approve communication from Leisure Services Director transmitting Letter of Intent with Iowa Department of Natural Resources to allow an urban deer management hunt within the city limits for the 2008-2009. 18. Resolution-to approve communication from Traffic Engineer transmitting agreement with Iowa Department of Transportation for Urban-State Traffic Engineering Program (U-STEP) grant in the amount of$27,291.00, with city's cost of $22,329.00,for a total cost of$49,620.00 for implementation of short-term traffic safety improvements at the intersection of Sergeant Road (U.S. 63) and Ridgeway Avenue. 19. Park Avenue Parking Garage Renovation. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting Contract, Bond and Certificate of Insurance in the amount of$1,177,037.06 with Aduddell Restoration and Waterproofing of St. Paul, Minnesota. 20. Resolution-to approve communication from Director of Cultural & Arts Commission transmitting amendment to agreement with Invision Architecture for additional fees in the amount of$21,300.00 in conjunction with Youth Pavilion at Center for The Arts Project. • May 27, 2008 Page 7 RESOLUTIONS TO BE ADOPTED 21. Resolution-to approve communication from City Clerk transmitting request for authorization to destroy certain records and papers. NEW BUSINESS 22. Resolution-to approve communication from City Planner transmitting request to rescind Ordinance No. 4866 in its entirety due to an error in the legal description and to set new date of hearing on vacation of portion of alleys in Block 7 and Block 8 of Rose Hill First Addition and Ash Street between Sumner Street and Cottage Street. Set date of hearing as June 9, 2008. 23. Resolution-to approve communication from City Engineer transmitting request to send out notification to property owners of proposed sidewalk repairs and estimate of costs and setting date of hearing as June 16, 2008 on proposed repairs in conjunction with the Sidewalk Inspection and Repair Program -Zone 8. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Tuesday, May 27, 2008 4:10 p.m. -Boards and Commissions, Council Chambers 4:15 p.m. -Human Resources Committee, Council Chambers 4:20 p.m. -Building and Grounds Committee, Council Chambers 4:25 p.m. -Public Works Committee, Council Chambers 4:30 p.m. - Finance Committee, Council Chambers 4:45 p.m. - Council Work Session, Council Chambers PUBLIC INFORMATION 1. Black Hawk County 911 Service Board minutes of April 2, 2008 on file in the City Clerk's office. 2. Black Hawk County Justice Information System Board of Directors minutes of April 2, 2008 on file in the City Clerk's office. 3. Consolidated Public Safety Communications Center Board minutes of April 2, 2008 on file in the City Clerk's office. May 27, 2008 '' Page 8 4. Municipal Telecommunications Utility Board minutes of November 20, 2007 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Asbestos Removal 93-97 Vinton. Pay estimate No. 18 to Advanced Environmental Testing & Abatement in the total amount due of$109,430.00. 2. F.Y. 2008 Street Reconstruction Program, Contract No. 736. Pay estimate No. 4 to Aspro, Inc. in the total amount due of$37,582.54. 3. F.Y. 2007 Street Reconstruction Program, Contract No. 718. Pay estimate No. 18 to Aspro, Inc. in the total amount due of$78,347.45. 4. F.Y. 2008 Asphalt Overlay Program, Contract No. 737. Pay estimate No. 1 to Aspro, Inc. in the total amount due of$546,457.61. 5. F.Y. 2008 Sidewalk Repair Assessment Program -Zone 7, Contract No. 724. Pay estimate No. 7 to Bentley Construction Inc. in the total amount due of $6,141.23. 6. Riverwalk Loop Trail, Cedar Bend to Mullan Avenue, Contract No. 714. Pay estimate No. 13 to Cedar Valley Corporation in the total amount due of $41,600.47. 7. 2007 Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 10 to Cunningham Construction in the total amount due of $4 0,800.53. 8. U.S. 63 Westfield Avenue Connection, Contract No. 730. Pay Earth Tech in the total amount due of$16,678.01. 9. Riverwalk Loop Trail, E. 6th to 18th Street, Contract No. 696. Pay estimate No. 17 to Peterson Contractors Inc. in the total amount due of $6,111.00. Council Work Session May 27, 2008 4:45 —5:15 p.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Update from Vandewalle on the Downtown Master Plan. Adjourn. Nancy Eckert City Clerk BOARDS AND COMMISSIONS May 19, 2008 4:10—4:15 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of reappointment of Jennifer Heller and appointment of Shannon Farlow to the Waterloo Convention and Visitors Bureau, with term expiration of June 30, 2011. ADJOURNMENT Nancy Eckert City Clerk Council Work Session May 22, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE VETERANS MEMORIAL HALL 655 CEDAR STREET, 5:30 P.M. MONDAY, MAY 19, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item maybe directed rect ed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Veteran Organizations. May 19, 2008 Page 2 Agenda, as proposed or amended. Minutes of May 12, 2008, Regular Session, as proposed. Proclamation declaring May 24, 2008 as Cool 105.7 Fourth Street Cruise Day. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from Police Chief transmitting request of Main Street Waterloo to hold Motorloway & Friday'loo event on June 6, 2008 in Lincoln Park, including closing E. 4th Street from Franklin to Mulberry and E. 4th Street from Mulberry to Lafayette. 3. Communication from Police Chief transmitting request of SHOUT Ministries to hold 1st Annual SHOUT 4 Change 5K Walk/Run on June 7, 2008 with walk/run to begin and end at Sullivan Park and to hold the Family Festival and Christian Music Concert at Sullivan Park on June 30, 2008 from 5:00 to 8:30 p.m. 4. Communication from Police Chief transmitting request of Executive Director to change the time of the closing of the 6th Street Bridge to begin at Noon on Thursday, May 29, 2008 for My Waterloo Days on May 29-June 1, 2008. b. Motion to approve the following: 1. Communication from Mayor Tim Hurley transmitting recommendation of reappointment of Bob Griffin to the Library Board of Trustees, with term expiration date of June 30, 2014. 2. Doug Erpelding, Plan Review Specialist, to attend June 2008 Code Seminars on the International Codes in Clive, Iowa on June 5-6, 2008, with costs not to exceed $440.00, including use of city vehicle. 3. Robert Walker, Building Inspector, to attend June 2008 Code Seminars on the International Codes in Clive, Iowa on June 4-6, 2008, with costs not to exceed $755.00, including use of city vehicle. • May 19, 2008 Page 3 4. Brian Becker, Chief HVAC Inspector; Dan Youngblood, Chief Combination Inspector; and Bob Osgood, Chief Plumbing Inspector; to attend 2006 IRC Fundamentals Seminar in Clive, Iowa on June 6, 2008, with costs not to exceed $450.00, including use of city vehicle. c. Beer License Permit Application Class B American Golf Course, 1575 W. Big Rock Road (Renewal) (Expires 6/30/09) (Includes Sunday Sales) d. Beer License Permit Application Class C Smokers Choice, 210 West 18th Street (Renewal) (Expires 6/7/09) e. Beer/Wine License Permit Application Special Class C Friends of the Art Center, 225 Commercial Street (Renewal) (Expires 6/21/09) (Includes Sunday Sales) f. Beer/Liquor License Permit Application Class C Steamboat Gardens, 1740 Falls Avenue (Renewal) (Expires 6/13/09) Smitty's Bar, 709 Jefferson (Renewal) (Expires 5/26/09) (Includes Sunday Sales) Southtown Lounge, 2026 Bopp Street (Renewal) (Expires 6/7/09) (Includes Sunday Sales) g. Outdoor Service Area Application American Golf Course, 1575 W. Big Rock Road Friends of the Art Center, 225 Commercial Street Smitty's Bar, 709 Jefferson Street h. Bonds. HEARINGS AND BIDS 2. F.Y. 2008 Donald Street Trail, Contract No. 700. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications, form of contract, etc. Resolution-to order construction. Bids will be opened by the IDOT on May 20, 2008. � - May 19, 2008 Page 4 �-- 3. 2008 Lafayette Park Renovation Project. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of bid document, specifications, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Leisure Services Director for review. 4. General Aviation Apron and Taxilanes Rehabilitation -Phase II at Waterloo Regional Airport. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Airport Director for review. 5. General Obligation Bond Demolition Project, Contract No. 157-D-GO-05-26-08. Motion-to receive and file proof of publication of notice of public hearing. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans, specifications,form of contract, etc. Resolution-to order construction. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Contracts and Grants Coordinator for review. HEARINGS 6. Issuance of not to exceed $5,250,000.00 General Obligation Bonds. Proof of publication of notice of public hearing—to pay costs of refunding and refinancing certain outstanding city indebtedness, consisting of General Obligation Bonds, Series 1999A. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action of issuance of said bonds. UNFINISHED BUSINESS 7. 2008 Riverfront Stadium Kitchen Hood and Exhaust Fan Renovation Project. Resolution-to approve communication from Leisure Services Director transmitting recommendation of award of contract in the amount of$19,730.00 to Air Systems , Inc. of Cedar Falls, Iowa. May 19, 2008 Page 5 DOCUMENTS 8. 2008 Riverfront Stadium Kitchen Hood and Exhaust Fan Renovation Project. Resolution-to approve communication from Leisure Services Director transmitting Contracts, Bonds and Certificates of Insurance in the amount of$19,730.00 with Air Systems, Inc. of Cedar Falls, Iowa. 9. Resolution-to approve communication from Leisure Services Director transmitting three-year lease agreement with Black Hawk County Board of Supervisors for use of Cloverdale Park. 10. Resolution-to approve communication from Chief Financial Officer transmitting request to accept the bid from McGladrey & Pullen for audit services for three-year period of June 2008, June 2009 and June 2010. 11. Resolution-to approve communication from Community Planning & Development Director transmitting lease agreement with Michael Cook at a cost of$90.00 per acre to farm approximately 5.5 acres of land generally located along both the north and south sides of Martin Luther King Jr. Drive between Idaho Street and Northeast Drive. 12. Orange Road and Iowa 21 Intersection Improvements, Contract No. 699. Motion-to approve communication from Superintendent of Traffic Operations transmitting Change Order for a net increase in the amount of$10,215.00 for work to be performed by Peterson Contractors Inc. 13. Resolution-to approve communication from Community Planning & Development Director transmitting Release of Personal Guaranties agreement with certain individuals named on the Loan Agreement document with Waterloo Tent & Tarp. RESOLUTIONS TO BE ADOPTED 14. Resolution-to fix date of hearing as June 2, 2008 on reallocation of not to exceed $600,000.00 of unspent proceeds of the Series 2007A Bonds for the purpose of paying costs of improvements to the Commercial Street Parking Ramp. 15. Resolution-to direct sale of$10,000,000.00 General Obligation Bonds, Series 2008A and $2,975,000.00 General Obligation Bonds, Taxable Series 2008B as June 3, 2008 at 4:30 p.m. and approving electronic bidding procedures. May 19, 2008 Page 6 NEW BUSINESS 16. 2008 Lafayette Park Electrical Improvement. Motion-to instruct Leisure Services Director to prepare bid document, specifications, etc. Motion-to receive and file bid document, specifications, etc. Resolution-to preliminarily approve bid document, specifications, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as June 2, 2008. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, May 19, 2008 4:50 p.m. -Boards and Commissions Committee, Veterans Memorial Hall 4:55 p.m. - Public Works Committee, Veterans Memorial Hall 5:00 p.m. - Finance Committee, Veterans Memorial Hall PUBLIC INFORMATION 1. Waterloo Leisure Services Commission minutes of April 8, 2008 on file in the City Clerk's office. 2. Waterloo Convention & Visitors Bureau Board minutes of April 22, 2008 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. Waterloo Dam Rehabilitation & River Walk Reconstruction, Contract No. 713. Pay estimate No. 11 to Earth Tech in the total amount due of$11,485.72. 2. U.S. 63 Westfield Ave. Connection, Contract No. 730. Pay estimate No. 7 to Peterson Contractors in the total amount due of$43,432.62. 3. 2008 Permanent Closure of RR Crossing Across Black Hawk Creek, Contract No. 728. Pay estimate No. 8 to VJ Engineering in the total amount due of$593.75. BOARDS AND COMMISSIONS May 19, 2008 4:50—4:55 p.m. Veterans Memorial Hall Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Tim Hurley' recommendation of reappointment of Bob Griffin to the Library Board of Trustees, with term expiration date of June 30, 2014. ADJOURNMENT Nancy Eckert City Clerk Council Work Session May 15, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MAY 12, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality Jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address any item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1)issue per meeting for a maximum of three (3)minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Doug Carter, Fire Chief Agenda, as proposed or amended. May 12, 2008 Page 2 �-- Minutes of May 5, 2008, Regular Session, as proposed. Proclamation declaring May 11-17, 2008 as National Police Week. Proclamation urging citizens to support the sale of buddy poppies May 16-17, 2008. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolutions to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. 2. Communication from Police Chief transmitting request of Joyce Cameron and Janice Songstad to hold Boot Block for Leukemia and Lymphoma Society's Team in Training May 17, 2008 from 10:00 a.m. - 5:00 p.m. at the corner of Ridgeway and Hammond Avenue. 3. Communication from City Engineer transmittingd a 209 Grac request eline Boulevard, together f Craig diman for a waiver for a concrete driveway to be located with recommendation of approval. b. Motion to approve the following: 1. Mark Boesen, Manager of Rehabilitation Services, to attend Environmental Review Training in Ames, Iowa on May 20-21, 2008, with costs not to exceed $205.00, including use of city vehicle. 2. Michelle Weidner, Chief Financial Officer, to attend Local Government Update Iowa Governmental Audit on May 28, 2008, with costs not to exceed $330.00, including use of city vehicle. 3. Michelle Weidner, Chief Financial Officer, to attend 2008 Iowa Governmental Roundtable in West Des Moines, Iowa on May 21, 2008, with costs not to exceed $280.00, including use of city vehicle. 4. Communication from Superintendent of Streets transmitting recommendation of appointment of Steve Heasley and Daniel Greer to the position of Equipment Operator II, effective May 13, 2008. • ' May 12, 2008 Page 3 c. Liquor License Permit Application Class C Fanatics Sports Bar & Grille, Inc., 814 LaPorte Road (New) (Expires 5/11/09) (Includes Sunday Sales) Five Sullivan Brothers Convention Center, 200 West 4th Street (Renewal) (Expires 4/30/09) (Includes Sunday Sales) d. Liquor License Permit Application Class E Target Store, 1501 East San Marnan Drive (Renewal) (Expires 6/27/09) (Includes Sunday Sales) Liquor& Tobacco Outlet, 5151/ Broadway (Renewal) (Expires 5/31/09) (Includes Sunday Sales) e. Wine License Permit Application Class B Target Store, 1501 East San Marnan Drive (Renewal) (Expires 6/27/09) (Includes Sunday Sales) Liquor& Tobacco Outlet, 5151/2 Broadway (Renewal) (Expires 5/31/09) (Includes Sunday Sales) f Beer License Permit Application Class C Target Store, 1501 East San Marnan Drive (Renewal) (Expires 6/27/09) (Includes Sunday Sales) Liquor& Tobacco Outlet, 5151/2 Broadway (Renewal) (Expires 5/31/09) (Includes Sunday Sales) g. Liquor License Permit Application Class B Ramada Inn, 205 West 4th Street (Renewal) (Expires 4/30/09) (Includes Sunday Sales) h. Fireworks Display Application Dermatology Associates, John Deere Supervisors Club on August 15, 2008 i. Outdoor Service Area Application Fanatics Sports Bar& Grille, Inc., 814 LaPorte Road j. Bonds. May 12, 2008 Page 4 HEARINGS AND BIDS 2. 2008 Riverfront Stadium Kitchen Hoo and of notice of public hearing. ust Fan Renovation. Motion-to receive and file proof of publication HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to confirm approval of plans,e City ecifications,form of contract, etc. Clerkto open and read bids and refer to Motion-to receive and file and in Leisure Services Director for review. UNFINISHED BUSINESS 3. F.Y. 2008 Sidewalk Repair Program-Zone 8 and Trail Repairs, , Contract o 740. Resolution-to approve communication from Associate Engineerg recommendation of award of contract in the amount of$61,445.68 to B&B Builders and Supply of Waterloo, Iowa. 4. East Park Avenue Parking Garage Renovation. Resolution-to approve communication from Building Official/Maintenance Administrator transmitting recommendation of award of contract in the amount of $1,177,037.06 to Aduddell Restoration and Waterproofing of St. Paul, Minnesota. PETITIONS FROM PUBLIC 5. Resolution-to approve communication from City Planner transmitting Development Agreement with Laverne J. Lehman to vacate, sell and convey a portion of Ashland Avenue and alley adjacent to 1500 Ashland Avenue for the construction of an 8,000 sq. ft. building and 450 sq.ft. office, together with approval of Planning, Programming and Zoning Commission. Set date of hearing as May 27, 2008. DOCUMENTS 6. F.Y. 2007 Recreational Trail-Cedar Bend Park to Mullan Avenue, Contract No. 714. Motion-to approve communication from Associate of a$25,864 12 fo work performed by Order for a total net increase in the amo Cedar Valley Corporation of Waterloo, Iowa. 7. F.Y. 2008 Sidewalk Repair Program-Zone 8 and Trail Repairs, Contract No. 740. Resolution-to approve communication from Associate Engineer transmitting Contract, Bond and Certificate of Insurance in the amount of$61,445.68 with B&B Builders and Supply of Waterloo, Iowa. 8. Resolution-to approve communication from al Associate with the Iowa Department of of Intent for NPDES Coverage Under Gene Natural Resources for renewal of storm water discharge permit in conjunction with F.Y. 2007 Cyclone Drive/Titan Trail, Contract No. 727. • May 12, 2008 Page 5 9. Resolution-to approve communication from Associate Engineer transmitting Notice of Discontinue of storm water discharge Permit 2 with the Iowa Department of Natural Resources in conjunction with F.Y. 2006 VGM Expansion Entrance Road, Contract No. 704. 10. Resolution-to approve communication from Police Chief transmitting Iowa Communities Assurance Pool (ICAP)Anniversary Information Acknowledgement and Proxy Form for insurance for Tri-County Drug Enforcement Task Force. 11. Resolution-to approve communication from Community Planning & Development Director transmitting Property Access Agreement for property located at 218-220 and 224-226 West 2nd Street for environmental site assessment as part of the Brownfield Redevelopment Program in the downtown. 12. Resolution-to approve communication from Community Planning & Development Director transmitting application with Historical Resource Development Program for a grant to conduct a downtown property survey to allow for the potential for a downtown historic district or individually register buildings on the National Register of Historic Places. 13. Resolution-to approve communication from Leisure Services Director transmitting Permanent Easement Agreement with Waterloo Community School District for property known as C.A. Morris Park adjacent to Kittrell School for the construction of sidewalk, retention basin, reinjection well and well head as needed for construction of the new Kittrell School. 14. Resolution-to approve communication from Associate Engineer transmitting Professional Services Agreement with VJ Engineering of Cedar Falls, Iowa at a cost not to exceed $34,200.00 for preliminary and final design of the permanent closure of Black Hawk Creek railroad crossings and Fletcher Avenue floodgates rehabilitation. 15. Resolution-to approve communication from Associate Engineer transmitting Construction Related Services Agreement with Claassen Engineering of Waterloo, Iowa at a cost of$90,000.00 for construction of the northwest interceptor and reconstruction of a portion of Falls Avenue and Vaughan Street. 16. Resolution-to approve communication from Associate Engineer transmitting Professional Services Agreement with Claassen Engineering of Waterloo, Iowa at a cost of$30,000.00 to provide final design, a flow capacity study downstream of Black Hawk Creek and plans needed for construction of this portion of the northwest interceptor. 17. Resolution-to approve communication from Community Planning & Development Director transmitting proposal for Engineering Services from Earth Tech at a cost not to exceed $7,000.00 for review of the Black Hawk Creek floodplain area. May 12, 2008 `.- .. Page 6 • 18. Resolution-to approve communication from Associate Engineer transmitting Notice of Intent for NPDES coverage under General Permit with Iowa Department of Natural Resources for storm water discharges associated with F.Y. 2006 Donald Street Trail, Contract No. 700. 19. Resolution-to approve communication from Director of Waterloo Housing Authority transmitting application with Iowa Finance Authority for grant to be used to offset infrastructure costs for four new single-family homes, including the new construction being built on Oneida Street, with 10 percent required local match. RESOLUTIONS TO BE ADOPTED 20. Resolution-to order flags on all city facilities to be flown at half-staff on May 14, 2008 for Peace Officers Memorial Day. 21. Resolution-to set the date of hearing as May 27, 2008 on amendments to FYE2008 Budget. 22. Resolution-to fix date of hearing as May 19, 2008 on issuance of not to exceed $5,250,000.00 General Obligation Bonds for an Essential Corporate Purpose to pay costs of refunding and refinancing certain outstanding city indebtedness consisting of the General Obligation Bonds, Series 1999A. 23. Resolution-to fix date of hearing as May 27, 2008 on authorization of a Loan Agreement and issuance of not to exceed $300,000.00 General Obligation Capital Loan Notes for a General Corporate Purpose to pay costs of funding termination payments to retiring employees, including accrued vacation and sick leave obligations. ORDINANCES TO BE ADOPTED 24. Rezone from "A-1"Agricultural District to "M-2,P" Planned Industrial District approximately 260.36 acres of property generally located along Merle Road, north.. of Newell Street, 3/4 mile east of N. Elk Run Road for the purpose of constructing a 750-megawatt coal-fired electric generation facility and rescind Ordinance No. 4868 in its entirety--Elk Run Energy Associates, LLC on behalf of property owners. Motion-to consider and pass for the third time and adopt ordinance, with ordinance to become effective following publication as required by law and upon completion of the annexation process for the subject real estate in accordance with the requirements of Chapter 368 of the Code of Iowa (2007), which in any event must be completed within six months from the date hereof or this ordinance shall be void and of no force or effect. May 12, 2008 Page 7 NEW BUSINESS 25. F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No. 742. Motion-to instruct City Engineer to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as June 2, 2008. 26. Resolution-to approve communication from City Planner transmitting request to rescind Ordinance No. 4881 and Resolution No. 2007-799 in their entirety due to error in legal description and to set new date of hearing on vacation, sale and conveyance for$1.00 to Iowa Northern Railway Company a portion of East Ridgeway Avenue generally located east of Texas Street, together with recommendation of approval of Planning, Programming and Zoning Commission. Set date of hearing as June 2, 2008. ORAL PRESENTATIONS Motion-to receive and file oral comments. Motion-to adjourn to Executive Session. EXECUTIVE SESSION 1. Discussion of acquisition of property pursuant to Iowa Code Section 21.5(1)(j)(2007). Motion-to adjourn Executive Session. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, May 5, 2008 4:45 p.m. - Finance Committee, Council Chambers 5:00 p.m. - Ordinance Committee, Council Chambers PUBLIC INFORMATION 1. Hwy 218 Design Review Board minutes of April 2, 2008 on file in the City Clerk's office. May 12, 2008 Page 8 2. Civil Service List for the position of Medical Officer, as certified by the Civil Service Commission on May 1, 2008. 3. Civil Service List for the position of Fire Marshal, as certified by the Civil Service Commission on May 1, 2008. 4. Civil Service List for the position of Traffic Signal Foreman, as certified by the Civil Service Commission on May 1, 2008. 5. Civil Service List for the position of Sign & Traffic Foreman, as certified by the Civil Service Commission on May 1, 2008. 6. Civil Service List for the position of Clerk II, as certified by the Civil Service Commission on May 1, 2008. 7. Civil Service List for the position of Equipment Operator I, as certified by the Civil Service Commission on May 1, 2008. 8. Civil Service List for the position of Equipment Operator II, as certified by the Civil Service Commission on May 1, 2008. 9. Communication from Fire Chief transmitting appointment of Steve Jordan to the position of Fire Marshal, effective May 8, 2008. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2007 Street Reconstruction, Contract No. 718. Pay estimate No. 17 to Aspro in the total amount due of$36,927.69. 2. F.Y. 2008 Street Reconstruction, Contract No. 736. Pay estimate No. 2 to Aspro in the total amount due of$5,207.03. 3. 2007 Riverloop Exposition Plaza, Contract No. 721. Pay estimate No. 8 to Cunningham Construction in the total amount due of $327,112.05. 4. 18th Street Bridge Replacement & Approach Roadway, Contract No. 622. Pay estimate No. 26 to Earth Tech Inc. in the total amount due of$3,333.99. 5. U.S. Highway 63 Initial Design, NHSX-63-6(69) 3H-07. Pay estimate No. 24 to Earth Tech Inc. in the total amount due of$46,933.30. 6. Cedar Valley Riverfront Renaissance Waterloo Vision Iowa Projects Riverfront Loop/Cedar River Dam/Cedar River Plaza and Amphitheatre. Pay estimate No. 35 to Earth Tech Inc. in the total amount due of$16,956.48. ORDINANCE COMMITTEE May 12, 2008 5:00 p.m. Council Chambers Roll Call: Members: Chairperson Mayor Pro Tem All Council Members Approval of Agenda, as proposed. 1. Review of proposed changes to Waterloo Code of Ordinances, Section 2-1-3 Composition and Membership, of the Planning, Programming and Zoning Commission. 2. Review of proposed changes to Waterloo Traffic Code, Section 310-Prohibited Parking During Snow Emergency, creating odd/even parking during emergency snow removal. ADJOURNMENT Nancy Eckert City Clerk Council Work Session May 8, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk THE CITY COUNCIL OF THE CITY OF WATERLOO, IOWA, REGULAR SESSION TO BE HELD AT THE CITY HALL COUNCIL CHAMBERS, 5:30 P.M. MONDAY, MAY 5, 2008 CITY OF WATERLOO GOALS 1. Support economic development efforts that attract, retain and create quality jobs resulting in a diverse economic base and increased population. 2. Continue to support implementation of the Downtown Master Plan. 3. Facilitate and promote the development of housing options to meet the needs of current and future Waterloo citizens. 4. Develop a customer-centered service delivery approach. 5. Seek additional opportunities to share services and resources with other government entities. 6. Collaborate with statewide elected officials to reduce the burden on local property taxes. 7. Address the changing public workforce needs in Waterloo. 8. Enhance and protect a diverse,family-oriented community where neighborhoods are safe and well maintained. 9. Enhance the quality of place opportunities for the citizens of our community. General Rules for Public Participation 1. You may address anti item on the agenda by stepping to the podium, and after recognition by the chair, state your name, address and group affiliation(if appropriate)and speak clearly into the microphone. 2. You may speak one(1)time per item for a maximum of three(3)minutes. 3. Although not required by city code of ordinances, oral presentations may be allowed at the Mayor's discretion. The "oral presentations" section of the agenda is your opportunity to address items not on the agenda. A speaker may speak to one (1) issue per meeting for a maximum of three (3) minutes. Official action cannot be taken by the Council at that time, but may be placed on a future agenda or referred to the appropriate department. 4. Keep comments germane and refrain from personal, impertinent or slanderous remarks. 5. Questions concerning these rules or any agenda item may be directed to the Clerk's Office at 291-4323. 6. Citizens are encouraged to register with the Clerk's Office by 5:00 p.m. on Monday of the day of the City Council meeting to appear before the City Council (may also register by phone). Registered speakers will be given first priority. Roll Call. Moment of Silence. Pledge of Allegiance: Sheryl Groskurth, Library Director. Agenda, as proposed or amended. May 5, 2008 Page 2 Minutes of April 28, 2008, Regular Session, as proposed. Proclamation declaring May 10, 2008 as Letter Carrier Food Drive Day. Proclamation declaring May 4-10, 2008 as Arson Awareness Week. 1. Consent Agenda: (The following items will be acted upon by voice vote on a single motion without separate discussion, unless someone from the council or public requests that a specific item be considered separately.) a. Resolution to approve the following: 1. Resolution-to approve Bills Payment, Schedule AP640, a copy of which is on file in the City Clerk's office. b. Motion to approve the following: 1. Communication from Mayor Hurley transmitting recommendation of appointment of the Ricardo Uranga, Jr., Carmen Johnson, and Dustin Cox to the Waterloo Commission on Human Rights, with term expiration date of January 1, 2011. 2. Communication from Superintendent of Traffic Operations transmitting recommendation of appointment of Doug Eldridge to the position of Traffic Signal Technician Foreman, effective May 6, 2008. 3. Communication from Superintendent of Traffic Operations transmitting recommendation of appointment of Harold Thompson to the position of Sign and Traffic Foreman, effective May 6, 2008. c. Beer License Permit Application Class B My Waterloo Days, 519 Mulberry Street (Lincoln Park) (New) (5/29/08 - 6/3/08) (Includes Sunday y Sales) My Waterloo Days, 5th Street Bridge (New) (5/29/08 - 6/3/08) (Includes Sunday Sales) d. Beer/Wine License Permit Application Class C Main Street Waterloo, 300 West 4th Street (Transfer) (5/3/08 - 5/4/08) e. Beer/Liquor License Permit Application Special Class C Time Sports Bar and Grill, 213 East 5th Street (New) (Expires 5/13/09) (Includes Sunday Sales) May 5, 2008 Page 3 Olive Garden Italian Restaurant, 1315 E. San Marnan Drive (Renewal) (Expires 5/28/09) (Includes Sunday Sales) Golden China, 2046 East Ridgeway Avenue (Renewal) (Expires 5/4/09((Includes Sunday Sales) SC Krajisni, 300 West Mullan Avenue (New) (5-9-08 - 5-13-08) (Includes Sunday Sales) f Outdoor Service Area Application My Waterloo Days at Lincoln Park and 5th Street Bridge Main Street Waterloo, 300 West 4th Street g. Fireworks Display Application My Waterloo Days, 6th Street Bridge on May 30, 2008 h. Bonds. HEARINGS AND BIDS 2. East Park Avenue Parking Garage. Motion-to receive and file and instruct City Clerk to open and read bids and refer to Building Official/Maintenance Administrator for review. HEARINGS 3. Issue of not to exceed $4,075,000 General Obligation Bonds for Essential Corporate Purposes. Motion-to receive and file proof of publication of notice of public hearing—to pay costs of acquisition, construction and improvement of real and personal property useful for the protection of property from floods or high waters, including flood control, storm water and drainage improvements; construction, reconstruction and repairing of street, sidewalk and intersection improvements; the repair and inspection of bridges; acquisition, construction and installation of storm sewer and sanitary sewer improvements, including lift station and interceptor improvements; acquisition of vehicles and capital equipment for Police, Fire Rescue and Street Departments; rehabilitation and improvement of city parks and acquisition, repair and replacement of park facilities including bikeway development, sports facilities, boating center and tennis court improvements and acquisition of off-road maintenance equipment; acquisition, improvement and installation of traffic control devices, signage,fixtures and equipment, including traffic signal and street light improvements; acquisition and improving of automated GIS/GPS mapping system. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for issuance of said bonds. May 5, 2008 Page 4 4. Issuance of not to exceed $3,090,000 General Obligation Bonds for Essential Corporate Purposes. Motion-to receive and file proof of publication of notice of public hearing—to pay costs of aiding in the planning, undertaking and carrying out of urban renewal project activities and Urban Renewal Plans for the San Marnan Urban Renewal Area, the Logan Tax Increment Redevelopment Area, the Rath Tax Increment Redevelopment Area, the Martin Road District, and the Downtown Waterloo Riverfront Urban Renewal and Redevelopment Area, including downtown master plan development, property acquisitions, demolition and clearance for public and private redevelopment, incentive payments relating to acquisition and private redevelopment of properties within such areas; the construction, repair and improvement of East Park Avenue and Commercial Street Parking Ramp facilities; and the repair and renovation of the Public Market buildings. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for issuance of said bonds. 5. Issuance of not to exceed $690,000 General Obligation Bonds for General Corporate Purposes. Motion-to receive and file proof of publication of notice of public hearing—to pay costs of reconstruction, renovation and improvement of Riverfront Stadium, Young Arena, the Center For The Arts and Youth Pavilion. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for issuance of said bonds. 6. Issuance of not to exceed $600,000 General Obligation Bonds for General Corporate Purposes. Motion-to receive and file proof of publication of notice of public hearing—to pay costs of to pay costs of acquisition of equipment, computer and other technology upgrades, office equipment and vehicles for various city departments, operations and buildings; and reconstruction and improvement of golf courses and acquisition of maintenance equipment for same. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for issuance of said bonds. ' May 5, 2008 Page 5 7. Issuance of not to exceed $585,000 General Obligation Bonds for General Corporate Purposes. Motion-to receive and file proof of publication of notice of public hearing—to pay costs of reconstruction, remodeling, improvement and repairing of various city buildings and facilities, including Five Sullivan Brothers Convention Center, Central Garage, Fire Stations, Public Library and swimming pools. HOLD HEARING—No objections on file. Motion-to close hearing and receive and file oral and written comments. Resolution-to institute proceedings to take additional action for issuance of said bonds. UNFINISHED BUSINESS 8. F.Y. 2008 Public Market Building, Contract No. 738. Resolution-to approve communication from Associate Engineer transmitting recommendation of award of contract in the amount of$783,274.00 to Prairie Construction Co., Inc. of Waterloo, Iowa. DOCUMENTS 9. F.Y. 2008 Public Market Building, Contract No. 738. Resolution-to approve communication from Associate Engineer transmitting Contract, Bond and Certificate of Insurance in the amount of$783,274.00 with Prairie Construction Co., Inc. of Waterloo, Iowa. 10. 2008 Right-of-Way Mowing. Resolution-to approve communication from Leisure Services Director transmitting Contract and Insurance with B&B Lawn Care, Inc. of Waterloo, Iowa. 11. F.Y. 2008 Public Market Building, Contract No. 738. Motion-to approve communication from Associate Engineer transmitting Change Order No. 1 for a net decrease in the amount of$89,200.00 with Prairie Construction Co., Inc. of Waterloo, Iowa. 12. Resolution-to approve communication from City Planner transmitting request of David Palmer for tax exemptions on improvements totaling $94,339.00 for property located at 305 Cottage Street located in the Consolidated Urban Revitalization Area, together with recommendation of approval. 13. Resolution-to approve communication from Community Planning & Development Director transmitting agreement with Iowa Department of Natural Resources for Iowa Low-Head Dam Safety Cost-Share grant in the amount of$50,000.00, with no required city match, to construct portage trail and landing/launches in Downtown and retaining walls around dams near Park Avenue and 6th Street. May 5, 2008 �... .. Page 6 • 14. Resolution-to approve communication from Community Planning & Development Director transmitting Development Agreement with Avita Developments LLC to develop an 18,000 sq. ft. medical office building, with a new minimum taxable value of$2,500,000.00, on a 6.5 acre site generally located at the northwest corner of Donald Street and East 4th Street just behind the Logan Plaza Shopping Center and tax rebates for two years at 100 percent, 3rd year at 74 percent, and last five years at 50 percent. 15. Resolution-to approve communication from Community Planning & Development Director transmitting amendment to Master Development Agreement with NCN Limited Company for the redevelopment of the former Winterbottom Supply Building at 25 Westfield Avenue to allow seven year tax rebates without full value in place, on a partial value and further development occurring beyond original completion date will be eligible for no more than seven years. RESOLUTIONS TO BE ADOPTED 16. Resolution-to move the Monday, May 19, 2008, city council meeting to Veterans Memorial Hall at 655 Cedar Street. ORDINANCES TO BE ADOPTED 17. Rezone from "A-1"Agricultural District to "M-2,P"Planned Industrial District approximately 260.36 acres of property generally located along Merle Road, north of Newell Street, 3/ mile east of N. Elk Run Road for the purpose of constructing a 750-megawatt coal-fired electric generation facility and rescind Ordinance No. 4868 in its entirety--Elk Run Enersy Associates, LLC on behalf of property owners. Motion-to receive,file, consider and pass for the second time. Motion-to suspend the rules. Motion-to consider and pass for the third time and adopt ordinance, with ordinance to become effective following publication as required by law and upon completion of the annexation process for the subject real estate in accordance with the requirements of Chapter 368 of the Code of Iowa (2007), which in any event must be completed within six months from the date hereof or this ordinance shall be void and of no force or effect. NEW BUSINESS 18. General Obligation Bond Demolition, Contract No. 157-D-GO-05-26-08. Motion-to instruct Contracts and Grants Coordinator to prepare plans, specifications, form of contract, etc. Motion-to receive and file plans, specifications, form of contract, etc. Resolution-to preliminarily approve plans, specifications, form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications, form of contract, etc. and taking of bids. Set date of hearing as May 19, 2008. • May 5, 2008 Page 7 19. 2008 Lafayette Park Renovation Project. Motion-to instruct Leisure Services Director to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as May 19, 2008. 20. General Aviation Apron and Taxilanes Rehabilitation -Phase II at Waterloo Regional Airport. Motion-to instruct Airport Director to prepare plans, specifications,form of contract, etc. Motion-to receive and file plans, specifications,form of contract, etc. Resolution-to preliminarily approve plans, specifications,form of contract, etc. Resolution-to instruct City Clerk to publish notice of plans, specifications,form of contract, etc. and taking of bids. Set date of hearing as May 19, 2008. 21. Sidewalk Assessments in Conjunction with F.Y. 2008 E. 4th Street Reconstruction & Streetscape Improvements, Contract No. 742. Motion-to instruct City Engineer to prepare plans, specifications, etc. Resolution-to fix values of lots. Motion-to receive and file preliminary plat and schedule of assessments, plans, specifications, estimate of cost, etc. Resolution-to adopt preliminary plat and schedule, etc. Resolution-to adopt Resolution of Necessity. Set date of hearing as May 27, 2008. ORAL PRESENTATIONS Motion-to receive and file oral comments. ADJOURNMENT Nancy Eckert, CMC City Clerk MEETINGS Monday, May 5, 2008 4:50 p.m. -Boards & Commissions Committee, Council Chambers 4:55 p.m. -Human Resources Committee, Council Chambers 5:00 p.m. - Finance Committee, Council Chambers PUBLIC INFORMATION 1. Board of Waterloo Water Works Trustees minutes of April 16, 2008 on file in the City Clerk's office. May 5, 2008 Page 8 2. Civil Service minutes of March 20, 2008 on file in the City Clerk's office. 3. Waterloo Historic Preservation Commission minutes of February 19, 2008 on file in the City Clerk's office. CONTRACT PAYMENT SCHEDULE 1. F.Y. 2007 Riverloop Expo Plaza, Phase 1, Contract No. 721. Pay estimate No. 7 to Craig Ritland Landscape Architect in the total amount due of $880.00. 2. F.Y. 2008 Public Market Building, Contract No. 738. Pay estimate No. 8 to Craig Ritland Landscape Architect in the total amount due of $5,821.25. BOARDS AND COMMISSIONS May 5, 2008 4:50—4:55 p.m. Council Chambers Roll Call: Members: Chairperson Carolyn Cole Quentin Hart Harold Getty Approval of Agenda, as proposed. 1. Approval of Mayor Hurley's recommendation of appointment of Ricardo Uranga, Jr., Carmen Johnson and Dustin Cox to the Waterloo Commission on Human Rights, with term expiration date of January 1, 2011. ADJOURNMENT Nancy Eckert City Clerk Council Work Session May 1, 2008 8:00 a.m. Council Chambers Roll Call. Approval of Agenda, as proposed or amended. 1. Discussion of weekly council agenda and informational meeting. Motion—to adjourn. Nancy Eckert City Clerk